SAAAA by Laws

8/4/2019 SAAAA by Laws

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BYLAWSOFTHE

ST. AGNES ACADEMY LEGAZPI ALUMNI ASSOCIATION, INC.

ARTICLE I

NAME,DOMICILEANDPURPOSES

Section

1.Name. ThisAssociation shallbeknownas the St.AgnesAcademy

LegazpiAlumniAssociation, Inc.,hereinafterreferredtoastheAssociation.

Section2.Domicile. Theprincipal or homeofficeof theAssociation shallbe

located in St.AgnesAcademy,Barangay 17Rizal Street, LegazpiCity; andwhenever its

activities require, the Corporationmay establish andmaintain such chapters, branches

and/oraffiliatedorcorrespondentofficeselsewhereinandoutsidethePhilippines.

Section3.Purpose. Thepurpose(s)ofthisAssociationarethoseenumeratedin

ArticleIIoftheArticlesofIncorporation.

ARTICLE II

MEMBERSHIP

Section 1.Regular

Membership

All

graduates

of

the

Elementary

School,

High

School,andMusicDepartmentsareconsideredmembersofthisAssociationfromthedateoftheirrespectivegraduationssince1923.

Section2. SpecialMembership AllformerstudentsofSt.AgnesAcademywho

havehadaresidenceofatleasttwo(2)yearsbutdidnotgraduatefromthisAcademydue

to transfermay, if theysodesire,andupon favorablerecommendationofat leastthree


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regularmembers,beadmittedintotheAssociationasspecialmembers withtheapproval

ofthemajorityoftheBoardofTrustees.

Section 3. All regular and special members are dutybound to send in their

respective biodata to the home office for compilation, recording, and verification

purposes.

Section4. RightsanddutiesofMembers. EveryMembershall:

a. HelppromoteandcarryouttheaimsandpurposesofthisAssociation;

b. Abidebytherulesandregulationsset forth inthesebylawsandthepoliciesanddecisionsoftheBoardofTrusteesandtheGeneralAssembly;

c. HavetherightandobligationtoattendmeetingsoftheAssociation;

d. Have the right to vote and, if qualified, to be voted upon to any electivepositionintheAssociation

e. Havetherighttorequestforannualaudit;and

f. Upon reasonable request, to examine and inspect the books of accounts,minutebooksandotherrecordsandpropertyoftheAssociationatreasonable

hours.

ARTICLE III

FEES,DUESANDFUNDS

Section

1. Every regular or specialmember shall pay an annual fee of ONE

HUNDRED PESOS (P100.00) or a life membership fee of ONE THOUSAND PESOS

(P1,000.00).

Section2. Lifemembers shallbeentitled to such specialprivilegesasmaybe

determinedbytheBoardofTrustees.


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Section 3. Special contributionsmay be assessed against regular and special

membersastheneedarisestobedeterminedbytheBoardofTrustees.

Section 4. The annual dues of the members, together with the voluntary

contributions thatmaybegiven to theAssociation from time to timeandalsoamounts

that may be realized from other sources, shall constitute the common fund of the

Association.

Section5.Nomoneyshallbepaidoutofthecommon fundoftheAssociation

exceptpursuanttoanappropriationauthorizedbyadulyapprovedresolutionoftheBoard

ofTrustees.

ARTICLE IV

BODIESINTHEASSOCIATION

Section1.TheAssociationshallhavethefollowingbodies:

a. TheGeneralAssemblyb. TheBoardofTrusteesc. TheAdvisoryCouncilandtheModeratord. CommitteeonAnnualGeneralAlumniDay

Section 2.TheGeneralAssemblyofMembers. The supreme authority in the

Association shall be vested in the General Assembly which shall be composed of all

membersmentionedinArticleIIoftheseBylaws.

TheGeneralAssembly shall elect the thirteen (13) directors of theAssociation,

fromalistofnotmorethanforty(40)members,proposed,screenedandsubmittedbythe

incumbentBoardofTrusteesand theAdvisoryCouncil,afterpriorconsultationwith the

Moderator.


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Section3.TheBoardofTrustees. TheAssociationshallhaveaBoardofTrustees

composed of thirteen (13) members who shall serve for a term of three (3) years

commencingonthefirstdayofJunenextfollowingtheirelectionanduntiltheirsuccessorsare duly elected and qualified. Immediately after their election, the thirteen (13) new

membersoftheBoardofTrusteesshallelect fromamongthemselvestheofficersofthe

AssociationmentionedinArticleVofthesebylawswhoshallserveforatermofone(1)

yearcommencingonthefirstdayofJunenextfollowingtheirelection.

TheaffairsandcurrentbusinessoftheAssociationshallbeconductedunderthedirection

of theBoardofTrusteeswhichshallprimarilybe thegoverningbodyof theAssociation,

directly responsible to the members thereof and shall have full responsibility for the

activitiesandcommitmentsof theAssociation,and shall laydownpoliciesanddrawup

resolutionsfortheAssociation.

Section4.VacancyintheBoardofTrustees. AnyvacancyoccurringintheBoard

ofTrusteesotherthanbyremovalbythemembersorbyexpirationofterm,maybefilled

bythevoteofat leastamajorityoftheremainingtrustees ifstillconstitutingaquorum,

otherwise,saidvacancy/iesmustbefilledbythemembersinaregularorspecialmeeting

calledforthatpurpose. Atrusteesoelectedtofillavacancyshallbeelectedonlyforthe

unexpiredtermofhis/herpredecessorinoffice.

Section

5.TheAdvisoryCouncilandtheModerator. ThereshallbeanAdvisory

Counciltobecomposedofclassandtownrepresentativesofallthedifferentgraduating

classes,eachclassbeingentitledtoone(1)ormorerepresentativestobedeterminedand

tobeappointedbytheModerator. TheAdvisoryCouncilshallserveasliaisonbetweenall

membersandtheAssociationandtheirAlmaMater.

TheModerator,whoshallactasAdvisertotheAssociationandasliaisonbetween

theAssociationandtheAdministrationofSt.AgnesAcademy,shallbetheSisterSuperior,

orherdulyauthorizedrepresentative.

The Moderator may call a special meeting of the Board of Trustees and the

AdvisoryCouncil,eitherjointlyorseparately,orageneralmeetingofthemembersofthe

Associationwhennecessary. TheModerator,asprincipaladvisertotheAssociation,may

alsosuggesttotheBoardandtheAdvisoryCouncil,theprovincialchaptersandthegeneral

membership,suchactivitiesandprojectsasmayredoundtothebenefitoftheAssociation

and/ortheSt.AgnesAcademy.


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Section6.CommitteeonAnnualGeneralAlumniDay.Everyyearonthe first

SundayofMay,attheAnnualGeneralAlumniDayorimmediatelythereafter,aCommittee

onAnnualGeneralAlumniDayshallbecreated.

Itshallbecomposedofatleasttwo(2)representativesfromeachbatchofalumni

whoshallbecelebrating their50th,40

th,30

th,25

th,etcanniversaries, respectively. The

members of the committee shall elect from among themselves a Chairman and Vice

Chairmanandsuchotherofficersasthecommitteeshalldeemfitandnecessary. Theterm

ofofficeofthemembersoftheCommitteeshallbeone(1)yearandshallcommenceon

thefirstdayofJunenextfollowingtheirselection.

This Committee shall meet as often as may be necessary for the purpose of

planningout theprogramsandactivities tobepresentedby thejubilarianson thenext

forthcomingAnnualGeneralAlumniDay. TheCommitteemaymeetseparatelyorjointly

withtheBoardofTrustees. ItshallpresenttheproposedplanofactivitiestotheBoardof

Trusteesforfinalapproval.

ARTICLE V

OFFICERSANDTHEIRDUTIES

Section1.TheAssociationshallhaveaPresident,aFirstVicePresident,aSecond

VicePresident,aSecretary,anAssistantSecretary,aTreasurer,anAssistantTreasurer,an

AuditorandaPublic/PressRelationsOfficer,andsuchotherofficersmaybeneededbythe

corporation, allofwhomshallbeelectedinthemannerhereinprovidedforatermofone

year.

Section2.ThePresidentshallbetheheadoftheAssociation. Heshallpresideat

allmeetings anddeliberations of theAssociation andof theBoardofTrustees. Unless

otherwisespecificallyagreedupon,heshallrepresenttheAssociationonalloccasionsand

inallmatterswhererepresentationmayberequiredoragreedupon.

Section 3. The First VicePresident if qualified, shall take the place of the

Presidentincaseofabsence,deathordisabilityofthelattertoperformthedutiesofthe

office.


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Section 4. The Second VicePresident if qualified, shall take the place of the

Presidentincaseofabsence,deathordisabilityofthelatterandtheFirstVicePresidentto

performthedutiesoftheoffice.

Section5.TheSecretaryshallkeeptheminutesofallmeetingsoftheAssociation

andtheBoardofTrustees,andshallalsobethecustodianofallpapersandrecordsofthe

Association.

Section6.TheAssistantSecretaryshallperformsuchdutiesasmaybeassigned

to him/her by the Secretary or Board of Trustees and shall act as Secretary in case of

inability,

absence

or

death

of

the

Secretary.

Section 7. The Treasurer shall collect all fees, dues or contributions from

members as required by these ByLaws and asmay be agreed upon by themembers.

He/sheshallreceiveanyandallaccountspayableorduetotheAssociationfromwhatever

source, take charge of all funds, properties and accounts of the Association, render

financial or property reports periodically and asmay be necessary, and shall be liable

generallyasprovidedby law. He/she shallpostabond for suchamountandwith such

sureties asmay be required by the Board of Trustees for the faithful performance of

his/herduties.

Section8.TheAssistantTreasurershallperformsuchdutiesasmaybeassigned

to him/her by the Treasurer orBoard of Trustees and shall act as Treasurer in case of

inability,absenceordeathoftheTreasurer.

Section9.TheAuditor shallexamineandpass inauditall theaccountsof the

Association and shall examine the books thereof periodically or as often as may be

necessary.

Section 10. The Public/Press Relations Officer shall endeavor to cause the

publicationofnewsorinformationconcerningtheSt.AgnesAcademyAlumniAssociation,

Inc.,developmentsorprojectsbeingundertakenoraccomplishedbytheirAlmaMater,the

students, the facultyand thealumniwhichareormayenhanceor foster theAgnesians

pridefortheiralmamater.


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Section11.TheTreasurerand theAuditor shallkeep complete recordsof the

financialstatusoftheAssociation.

ARTICLE VI

MEETINGSANDELECTIONS

Section 1. Themembers of the Association shall hold an ANNUAL GENERAL

ALUMNIDAYotherwiseknownastheGeneralAnnualMeetingonthefirstSundayofMay

forthepurposeofsuggestingandplanningactivitiesoftheAssociationfortheyearforthe

guidance of the Board of Trustees and the Advisory Council, and also for the general

electionofDirectors, ifalreadydueundertheseBylaws. TheBoardofTrusteesandthe

Advisory Council shall have the final decision on the activities and the concerns to be

implementedbytheAssociation,takingintoaccountthegeneralwelfareandinterestand

convenienceofthegeneralmembershipandtheirAlmaMater.

Section 2. The Board of Trustees and the Advisory Council shall hold ajoint

meetingat leastonceevery six (6)months, thedate tobe fixedby thePresident,after

prior consultationwith theModerator andmajority of the Board of Trustees, for the

purpose of planning the activities, projects, and other business of the Association and

carryingoutthesame.

Section3.TheBoardshallmeetasoftenasthePresidentmaydeemnecessary,

afterpriorconsultationwiththeModeratorandatleastfive(5)membersoftheBoard,at

suchdateandtimemostconvenienttothem. IncaseoffailureorrefusalofthePresident

toconvenesaidBoardwithoutvalidreasons,anygroupoffive(5)MembersoftheBoard,

withtheapprovaloftheModerator,maycallameetingofsuchBoard.

Section 4. In allmeetings of the Association and the Board ofDirectors, the

Roberts Rules ofOrder shall be observed. However, uponmotion of aMember duly

approvedbyamajorityvoteofthosepresentconstitutingaquorumoftheAssociationor

theBoardasthecasemaybe,observanceofparliamentaryrulesmaybedispensedwith

andthemeetingmaybeconductedas inan informaldiscussiongroup,withouthowever

sacrificingproprietyanddecorum,bothinlanguageandgeneralbehavior,andbusinesslike

dispatchinthetreatmentofallmattersbeforethebody.

Section 5. In all meetings of the Board, the presence of at least seven (7)

Membersshallbenecessarytoconstituteaquorumforthetransactionofthebusinessof

the Association. Forjointmeetings of the Board and the Advisory Council, a simple

majority of thejointmembership shall be necessary to constitute such quorum. The


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presenceofatleastonehundred(100)membersshallconstituteaquorumformeetingsofthegeneralmembership,andamajorityofsuchquorumshalldecideonanymatterexcept

inthosecaseswherethecorporationcoderequirestheaffirmativevoteofagreatnumber.

ARTICLE VII

PUBLICATIONS

Section 1. The Association shall undertake the publication of an Alumni

SupplementtoTheAgnesian,whichshallserveasameansofdisseminatinginformationto

allMembersinthedifferentplacesoftheactivitiesoftheAssociationandoftheindividual

Members.

Section 2. The Association shall undertake such other activities which shall

develop and foster closer ties of friendship and sisterhood/brotherhood among the

members and strengthen thebondsofunity and loyaltybetween theAlumni and their

AlmaMater.

ARTICLE VIII

FISCALYEAR

ThefiscalyearshallbefromMay1andendonApril30thefollowingyear.

ARTICLE IX

AMENDMENTS

Section 1. The Board of Trustees, by amajority vote thereof and at least a

majorityofthemembersofthecorporationconstitutingaquorum,ataregularorspecial


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meetingdulyconvenedforthepurpose,mayamendorrepealthesebylawsoradoptnew

bylaws,providedthataprintedcopyoftheproposedamendment/sornewbylawsshall

begiventothemembersatleastthree(3)hourspriortothestartofthegeneralassembly

meeting.

ARTICLEX

EFFECTIVITYCLAUSE

Section1.Thesebylawsshall takeeffectonlyuponapprovalby theSecurities

andExchangeCommission.

Section 2. This Association, as incorporated, shall succeed to all the rights,

privilegesandobligationsoftheSt.AgnesAcademyAlumniAssociationexistingprior to

theadoptionofthesebylawsanditsincorporation.

ARTICLEXI

CORPORATESEAL

Section1.Thecorporatesealoftheassociationshallbeinsuchformanddesign

asmaybedeterminedbytheBoard.

Adoptedthis14th

dayofApril,2011inLegazpiCity,ProvinceofAlbay,Philippinesbythe

affirmativevoteoftheundersignedmembersrepresentingamajorityofthemembersof

theassociationinaspecialmeetingdulyheldforthepurpose.

MURIELR.GOJO MARYANNP.REYNOSO

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