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RURAL ELECTRIFICATION CORPORATION LIMITED (A Government of India Enterprise)
Registered Office: Core – 4, SCOPE Complex, 7, Lodi Road, New Delhi – 110 003.
Tel.: 24365161 Fax: 24360644 Gram: RECTRIC
Pre-Bid Clarifications -2
Date: 24.10.2017
Tender Number - REC /PCM/DDG/RQM/2017-18/02
Details of Assignment - Appointment of REC Quality Monitors (RQM) for DDG Projects under DDUGJY
Tender: Appointment of REC Quality Monitors for Decentralized Distribution Generation Projects under DDUGJY
S.No. Clause
No. Reference TUV SUD Query REC Reply
1.
Page No.17 , Clause No.2.3
Village’s inspection/Site Inspection: Village/habitations are to be done as per approved FQP/Drawings/Technical Specifications/Datasheet/ standard format survey report. The inspection of REC Quality Monitors shall commence in a state as and when villages/ habitations are offered to them by the respective Chief Program Manager of REC Regional office(s).
Kindly Share the Standard Format of Survey Report and quality assurance plan. (if any)
This shall be finalized on award of contract. However a tentative format is attached as Annexure F
2.
Page No.18 , Clause No.2.3.1
2.3.1. Site Inspection: The scope of works includes inspection of 100% of un-electrified villages (all associated habitations of the village should be inspected) and 10% habitations & intensive electrified villages (all associated habitations in that particular villages should be inspected) covered in the State.
Is any sampling criteria applicable for inspection of SPV system or 100% verification of all SPV systems per village is required?
Tender terms and conditions shall prevail.
3.
What would be the
quantum of minimum & maximum number of systems or average number of systems to be inspected per village as it mandatorily required for costing purpose.
In general, one Solar
Mini-grid power plant is installed in a village, however some villages based on no habitations, may have more than one Mini-grid Solar power plants (SPV).100% beneficiaries shall be visited. Revised Annexure-D enclosed
4.
Page No.5 , Clause Region-A - Material Inspection (nos.)- 0 Nos.
Kindly clarify as below: The Region-wise number represents number of visits performed by RQM agency for inspection of materials at manufacturer works
No.8.1 Region-B- Material Inspection (nos.)- 16 Nos. Whether this number indicates number of inspections to be performed or number of manufactures to be visited for inspection. If these are number of manufactures, then how many inspections per manufacturer to be performed by RQM.
Region-C- Material Inspection (nos.)- 16 Nos.
Region-D- Material Inspection (nos.)- 20 Nos.
5.
Page No.28 , Clause No.15.4
Instruments for quality checks: The agency shall arrange for such instruments as required for successful checking of the quality of works. Instruments such as clamp meter, RFID reader, solar power meter, meggar, earth tester, vernier calipers, measuring tape, rodometer, GPS device, DSLR professional camera with proper zooming (minimum 15 Mega Pixel and 4X Zoom) etc. are to be arranged by the agency. The
instrument must be calibrated on the day of inspection and calibration certificate should be possessed by operating personal.
Please clarify whether it is mandatory to use DSLR professional camera with proper zooming (minimum 15 Mega Pixel and 4X Zoom) or equivalent camera device or high quality Mobile Camera can be used during site
inspection.
Tender terms and conditions shall prevail.
6.
Page No.2, Data Sheet
Last Date & Time for bids submission 25.10.2017 at 15.00 Hrs (IST)
Deadline is very much stringent looking into bid requirements. We request extension in submission deadline as lot of activities such as arrangement of EMD through DD for all four regions, updating bio data of experts, working on costing including expenses for 3668 villages and Diwali holidays between 18th – 20th October.We request to extend last date of submission on Online Bid and Physical Support Documents to 7th November 2017.
Tender terms and conditions shall prevail.
Revised Annexure-D
S.No.
Region State Name Name of District
Plan Capacity
(KW)*
Total HHs (Inc. BPL)
Total No. of Habitations Sanctioned
Technology (SPV/SHLS)
Category (UEV /IEV)
Name of Implementing
Agency
1
Region-A
Andhra Pradesh
Vishakapatnam
XI
1402.5 8852
57 SPV _
APEPDCL Vishakapatnam
XII 183 SPV _
Srikulam XII 11 SPV _
Prakasam XII 11 SPV _ APSPDCL
Vishakapatnam
DDUGJY
464 2106
162 SPV _
APEPDCL
East Godavari
52 SPV
Rajamahendravaram
12 SPV
Eluru 3 SPV
Sub Total 1866.5 10958 491 0
2 Telangana
Adilabad XI 202 1275
19 SPV TSNPDCL
Khammam 20 SPV
Sub Total 202 1275 39 0
3 Kerala Pallakkad XII 131.5 731 7 SPV KSEB
Sub Total 131.5 731 7 0
4 Karnataka
Chamarajanagar
XII 591.2 2791
9 SPV UEV
CESC
Chamarajanagar 8
SPV CESCL
Chikkamagalore 0
SPV MESCOM
Dakshin kannada 0
SPV MESCOM
Sheribichanally 1
SPV KREDL
Madikeri 5 SPV CESC
Mysore 11 SPV UEV CESC
Mysore 2 SPV CESCL
Shimago 0 SPV MESCOM
Udupi 0 SPV MESCOM
Uttar Kannda 1 SPV KREDL
Shimoga
DDUGJY
2 SHLS UEV MESCOM
Uttar Kannada 0
SPV HESCOM
Belgaum 0 SPV HESCOM
Sub Total 591.2 2791 39
Total 2791.2 15755 576
S.No.
Region(s) State Name Name of District
Plan Capacity
(KW)
Total HHs (Inc. BPL)
Total no. of villages(Nos)
Technology(SPV/SHLS)
Category(UEV /IEV)
Name of Implementing
Agency
5 Region-B Odisha
Gajapati XII
3545.5 12157
6 SPV UEV
OREDA
Boudh
DDUGJY
21 SPV +SHLS UEV
Mayurbhanj 34 SPV +SHLS UEV
Anugul 16 SPV +SHLS UEV
BARGARH 2 SPV +SHLS UEV
Debagarh 16 SPV +SHLS UEV
Dhenkanal 3 SPV +SHLS UEV
Ganjam 39 SPV +SHLS UEV
Kalahandi 49 SPV +SHLS UEV
Kendujhar 1 SPV UEV
Keonjhar 2 SPV UEV
Koraput 44 SPV +SHLS UEV
Nabarangpur 3 SPV +SHLS UEV
Nayagarh 15 SPV +SHLS UEV
Nuapada 6 SPV UEV
Rayagada 12 SPV +SHLS UEV
Kandhamal 6 SPV UEV
Sub Total 3545.5 12157 275
6 Chhattisgarh
Sarguja XI 102 645 3 SPV UEV
CREDA
Korba 5 SPV UEV
Surajpur
XII 523 3923
13 SPV UEV
Balrampur 8 SPV UEV
Sarguja 3 SPV UEV
Balrampur
DDUGJY 4723 51322
3 SPV UEV
Balrampur 4 SPV IEV
Surguja 1 SPV UEV
Surguja 5 SPV IEV
Surguja 2 SPV UEV
Dantewada 12 SPV UEV
Gariyaband 2 SPV UEV
Gariyaband 25 SPV IEV
Jashpur 2 SPV UEV
Jashpur 20 SPV IEV
Jashpur 1 SPV UEV
Kabirdham 1 SPV UEV
Kondagaon 2 SPV +SHLS UEV
Kondagaon 1 SPV IEV
Surajpur 3 SPV UEV /IEV
Surajpur 11 SPV IEV
Surajpur 2 SPV UEV
Narayanpur 9 SPV +SHLS UEV
Narayanpur 77 SPV +SHLS UEV
Narayanpur 31 SPV +SHLS UEV
Bijapur 92 SPV +SHLS UEV
Bijapur 3 SPV +SHLS UEV
Bijapur 78 SPV +SHLS UEV
Sukma 161 SPV +SHLS UEV
Bastar 2 SPV UEV
Bastar 1 SPV UEV
Balodabazar 17 SPV IEV
Dhamtari 22 SPV IEV
Kanker 6 SPV UEV / IEV
Korba 12 SPV IEV
Koriya 70 SPV UEV / IEV
Rajnandgaon 9 SPV IEV
Sub Total 5348 55890 719
7 Madhya Pradesh
Katni
242 1151
4 SPV UEV
Umaria 6 SPV UEV
Damoh 10 SPV +SHLS UEV
Sub Total 242 1151 20
Total 9135.5 69198 1014
8
Region-C
Uttar Pradesh
Sonebhadra
XI 577 3765
6 SPV UEV
UPNEDA
Bhraich 2 SPV UEV
Hamirpur 2 SPV UEV
Lakhimpur Kheri
3 SPV UEV
Lalitpur 4 SPV UEV
Sub Total 577 3765 17
9 Uttarakhand Pithoragarh DDUGJY 402 1093 13 SPV+SHLS UEV UPCL
Sub Total 402 1093 13
10 Rajasthan
Chittaurgarh
1 SHLS UEV
AVVNL Pratapgarh 4 SHLS UEV
Udaipur 26 SHLS UEV
Barmer 19 SHLS UEV
JDVVNL Churu 2 SHLS UEV
Ganganagar 1 SHLS UEV
Jaisalmer 26 SHLS UEV
Jodhpur 7 SHLS UEV
Pali 4 SHLS UEV
Alwar 1 SHLS UEV
JVVNL
Baran
16 SHLS UEV
Bharatpur 3 SHLS UEV
Bundi 1 SHLS UEV
Dausa 1 SHLS UEV
Jhalawar 1 SHLS UEV
Karauli 7 SHLS UEV
Sub Total 0 0 120
11 Bihar
Banka
5466.4661 38052
1 SHLS UEV SBPDCL
Bhagalpur 8 SHLS UEV SBPDCL
Jamui 1 SHLS UEV SBPDCL
Kaimur 120 SHLS UEV SBPDCL
Munger 3 SHLS UEV SBPDCL
Nawada 8 SHLS UEV SBPDCL
Rohtas 11 SHLS UEV SBPDCL
Gopalganj 2 2 SHLS UEV NBPDCL
Khagaria_ 1 1 SHLS UEV NBPDCL
Samastipur 1 1 SHLS UEV NBPDCL
Supau 33 33 SHLS UEV NBPDCL
West Champaran 25 25 SHLS
UEV NBPDCL
Sub Total 5466.4661 38052 214
12 Jharkhand
Gumla
XII
7116.155 10775
23 SPV UEV
JREDA
West Singhbhum 58
SPV+SHLS UEV
Simdega 6 SPV UEV
Garhwa
DDUGJY
16 SPV UEV
Hazaribagh 6 SPV+SHLS UEV
Pakur 17 SPV+SHLS UEV
Sahebganj 43 SPV+SHLS UEV
Chatra 60 SPV+SHLS UEV
Pakur 1 SPV UEV
Sub Total 7116.155 10775 230
Total 13561.621 53685 594
13 Region-D Assam
KAMRUP
DDUGJY 8949 45520
12 SPV + SHLS
UEV
APDCL
KARBI ANGLONG
290 SPV + SHLS
UEV
LAKHIMPUR 15
SPV + SHLS
UEV
Kokrajhar 2 SPV UEV
Goalpara 45
SPV + SHLS
UEV
Barpeta 10
SPV + SHLS
UEV
Darrang 14
SPV + SHLS
UEV
Dhubri 48
SPV + SHLS
UEV
N.C. Hills 14
SPV + SHLS
UEV
JORHAT 17
SPV + SHLS
UEV
Sonitpur 18
SPV + SHLS
UEV
Tinsukia 19
SPV + SHLS
UEV
Dhemaji 3
SPV + SHLS
UEV
Dibrugarh 8
SPV + SHLS
UEV
Morigaon 5
SPV + SHLS
UEV
BONGAIGAON
1 SPV UEV
Sub Total 8949 45520 521
14 Arunachal Pradesh
Anjaw
DDUGJY
12393
21 SHLS UEV
SECI
Changlang 16 SHLS UEV
Dibang Valley 26 SHLS UEV
East Kameng 107 SHLS UEV
East Siang 4 SHLS UEV
Kurung Kumey
304 SHLS
UEV
Lohit 2 SHLS UEV
Lower Dibang Valley
46 SHLS
UEV
Lower Subansiri
176 SHLS
UEV
Papum Pare 41 SHLS UEV
Tawang 10 SHLS UEV
Upper Siang 7 SHLS UEV
Upper Subansiri
95 SHLS
UEV
West Kameng 5 SHLS UEV
West Siang 35 SHLS UEV
Sub Total 0 12393 895
16 Meghalaya
Jaintia Hills XII 154
2697
8 SPV+SHLS UEV MePDCL
Ri-Bhoi
1 SHLS UEV MePDCL
West Khasi Hills
2 SHLS UEV MePDCL
West Garo Hills
4 SHLS UEV MePDCL
Jaintia Hills 10 SHLS UEV MNREDA
West Khasi Hills
11 SHLS UEV MNREDA
East Garo Hills
2 SHLS UEV MNREDA
East Khasi Hillls
1 SHLS UEV MNREDA
West Garo Hills
2 SHLS UEV MNREDA
Ri Bhoi 16 SHLS UEV MNREDA
Ri - Bhoi 1 SHLS UEV MePDCL
Jaintia Hills 1 SHLS UEV MePDCL
West Khasi Hills
1 SHLS UEV MePDCL
East Khasi Hills
6 SHLS UEV MePDCL
West Garo Hills
1 SHLS UEV MePDCL
East Garo Hills
1 SHLS UEV MePDCL
Sub Total 154 2697 68
Total 9103 60610 1484
Grand total
34591.321 199248 3668
*Solar Standalone System capacity not included
SPV-Solar Mini-Grid Project SHLS-Solar Standalone System
UEV-Un-electrified village IEV-Intensive electrified village
Annexure-F
Quality Monitoring of Decentralized Distributed
Generation projects under DDUGJY Scheme
Index
Sl. Nos.
Description Page Nos.
1 Copy of inspection notice issued by REC
2 Joint signatures of inspectors with supervising and verifying officers in the hierarchy of the RQM
3 Brief Profile of the signatories of the report
Field inspection report
4
Abstract : Details of physical quantity of work executed Mini-grid /Standalone system, verification of Quantity awarded, Quality of work, General observation ( hrs. of supply etc.), comments on verification of test reports, verification of BPL connections
5 Annexure-I: Verification of Quantity of material w.r.t sanctioned /Awarded quantities – in tabular form
6 Annexure-II: Major deviations from Technical specification of PIA /Approved drawings Diagrams /DDG quality plan guidelines
7 Checklist for Inspection of – in tabular form showing type of defect, category, their location in photograph &
8 Annexure-III: List of BPL & APL Beneficiaries Duly certified by authorized signatory
9 Annexure-IV: Verification of BPL & APL connections by RQM – tabulated form
10 Annexure-V: Approved Drawing, SLD & BoQ of PIA
11
Annexure-VI: GPS Points Superimposed on Google Earth of infrastructure actually built in the village as seen by RQM inspector, duly indexed using GPS Device ( with nomenclature of Solar power plant as SPV1, SPV2,...... and Solar Standalone System as SS1, SS2,.......or any other identification provided by PIA to mark the location of defects )
12 Annexure-VII: Photographs ( with good resolution and zoom) with underlying text describing defects
13 Annexure-VIII: Group photograph of the inspector with leading members of villagers with SPV/SS or other prominent installation in background
14 Annexure-IX: Copy of Village Electrification certificate issued by PIA /Gram Panchayat Certificate
15 Annexure-X: Comments on TPIA inspection reports
16 Annexure-XI: Copy of test reports of major equipments like Solar Panel, Battery, Inverter/PCU/Solar Charge controller, conductor, pole, ACDB/DCDB, energy meter, cable whose test report is verified
17 Library of Photos of Solar System installed in village
Copy of
Inspection Notice
issued by REC
RURAL ELECTRIFICATION CORPORATION LIMITED
(A Government of India Enterprise)
Regd Office: Core-4, SCOPE Complex, 7 Lodi Road New Delhi
110003Tele. 24365161 Fax 24360644 Email [email protected]
Gram RECTRICWebsite www.recindia.com & www.recindia.nic.in
Inspection call No. REC/DDG/2017-18/ Date:
<Name and Address of RQM>
Kind Attn: Ms/Shri
Sub: DDG (RE) –Inspection of Rural Electrification works by REC Quality Monitors in
…………. projects of ……. State – Stage-
Ref: Our LoA No. ………………….. dated …………………
Ma’M/Sir,
This has reference to our Letter of Award (LoA) under reference nominating your agency
as National Quality Monitor under Quality Control Mechanism for DDUGJY (RE) Projects in
………… projects of ………… State under … Plan. In line with the terms of LoA, it is requested
to carryout inspection as per details given below-:
S. No. Plan
(XI/XII/DDUGJY)
District Nos. of Villages*
*The associated habitations, majra, tolaetc are also to be inspected. List of associated habitations,
majra, tolaetc covered under DDUGJY may be obtained from PIA.
The details of villages and substations to be inspected are enclosed at Annexure-I.
Further, it is requested to submit the inspection reports as per the prescribed format at
the earliest. The inspections carried out by your agency may be cross-examined by REC
team. Also, your agency is requested to review the inspections carried out by TPIA and
submit the comments on their reports. Your agency is requested to submit the report
(Hard copy as well as Scanned copy) to REC.
Thanking You,
Yours Sincerely,
()
Chief Program Manager
Copy to:
(i) <Name and Details of PIA for providing necessary assistance to RQM agency
(ii) REC CO, DDG Division, New Delhi for kind information.
List of Villages to be inspected by RQM in …………. State – Stage
S. No. Name of
Project
Name
of PIA
Name of
Village
with
census
code*
Category of
village
(UE/PE)
Infrastructure Details
SPV plant /
(kWp)
Standalone
system (Wp)
Remarks
*RQM agency is also requested to inspect all the habitations (covered under DDUGJY-RE) associated with aforementioned villages.
Joint Signatures of
RQM Agency’s
Personnel Involved
Brief Profile
of the
Signatories of the
report
Brief Profile of Finaliser and/or Reviewer of inspection report:
Name of the Person:
Date of Birth:
Designation:
Qualification:
Experience (with Details in Brief):
Brief Profile of inspecting officer:
Name of the Person:
Date of Birth:
Designation:
Qualification:
Experience (with Details in Brief):
Abstract
Of
Village Inspection
Report
DDG (RE): Village Inspection Report by RQM viz. ____________(Agency Name)
(Village include all majras/tolas/habitations under the revenue village covered under sanctioned DDUGJY-RE project)
1 Inspection Call Reference No.
2 Date of Inspection
3
(i) District (Census code) / Project (DPR Code)
(ii) Block & Census code
(iii) Details of Village Name
Census
Code Status (UE/PE)
(iv) Details of Habitation
Name Census
Code Status (UE/PE)
4 Name of the Project Implementing Agency (PIA)
5 Name of the Turnkey Contractor
6 Total No. of Households coverage as per DPR BPL APL Total
7 BPL households Latest BPL Coverage
(As per latest sanction)
BPL
Connections
Released
Actual No. of BPL
HHs Inspected
No. of BPL
HHs charged
out of the
inspected BPL
HHs
Nos.of BPL HHs yet to
be charged out of the
inspected BPL HHs
Total S
C
S
T
Oth
ers
Tot
al Total Total Total
8 APL households
No. of APL HHs applied
for connection
No. of
connecti
ons
released
to APL
HH
No. of APLs not willing to avail
connection
Reason for APL HHs not
availing connection
9 Details of Physical Quantity of executed work in inspected village
Name of the material/ equipment as per
scheme coverage in the inspection area
Unit As per
DPR/
Sancti
on
As per
approved
BOQ/as built
drawing
Quantity
verified by
RQM at
field
Variations,
if any and
remarks
I. Major physical quantities: Solar Mini-grid/Standalone system
1 Solar Mini-grid PV Plant
/Standalone System Capacity
kWp/
Wp
2 Battery Bank Capacity Volt,
Ah
3 No of Inverter/PCU /Charge
Controller & Rating KVA
4 LT circuit Length Km.
5 Array Structure /Pole (Hot dip
galvanized MS / Steel /Aluminium ) -
6 ACDB/DCDB -
7 Energy Meter -
8 LED Bulbs/Fan -
9 Control Room size Sq. m
Street light
Solar Panel Wp
Battery V,
Ah
Pole (Hot dip galvanized MS / Steel
/ Aluminium )
10 Review of Material Test Reports:
Sl.
No
Name of
Equipment/material
s of which test
report checked
Whether Pre-
dispatch
inspections
carried out
(Yes/No)
Whether All
tests
performed as
per
relevant latest
IS / Technical
Spec.
Whether Test results
are acceptable as per
IS / Technical Spec.
(Yes/No)
Discrepancies
found in test
report of
equipment/ma
terial
1 Solar Panel
2 Battery
3 No of Inverter/PCU
& Rating
4 Poles
5 Conductor
6 LED
Bulbs/Fan/etc,.
11 General Aspects
Sr.
No Component
Details (Flag with page no.)
1 No. of Hours of power supply in the village (Avg.
hours of supply per day in a month)
2 Specific comments about the difficulties/ constraints
and various reasons for not providing of power supply
3 Whether the newly developed system has been
charged/commissioned?
4 PV modules are made in India Yes/No
5 Type, Rating, Make and year of manufacturing of
Modules
6 Whether the modules contain information about
company name, serial no and year manufacturing etc
7 Inverter Type, Rating, Make & year of manufacturing
8 Battery Type, Rating, Make & year of manufacturing
9 Array Structure /Pole
(Hot dip galvanized MS / Steel /Aluminium )
10 Solar Power Plant(Mini-grid)
10A Whether the system was installed in shadow free area
or not? If not mention the details
10B Gap between rows of the modules(In case of SPV )
10C
Tilt Angle of Modules
10D Lighting arrester installed (In case of SPV )
10E Solar Irradiance sensor, Temperature sensor mounted
on Plane of the array. (In case of SPV )
10F Earthling and protections (Array Structure, PCU,
ACDB and DCDB ) -In case of SPV
10G Energy Generation during the date of visit (kWh)
10H Fire extinguishers available in Control room and Solar
Array area
10I Fencing provided for Solar Array
10J Earthing system provide
10K Lightning Arrestor installed in solar array area
11
Type of Control Room (RCC/Pre-fabricated)
11A
Whether control room constructed as per approved
drawing of PIA.
(If any defect may specifically highlight )
12
Provision of Solar Power Plant /Standalone system
Energy Generation monitoring (whether Data logger is
installed by Developer and generation data is being
recorded )
13 Whether village electrification certificate from PIA/
Gram Panchayat furnished
14
Whether Turnkey contractor /PIA operating and
maintaining the solar system
15A Did beneficiaries aware about the details to register
complaint /Any Mechanism?
15B
Is there any contact details & telephone no. to register
the faults by Beneficiary -If yes please provide the
contact details
16
Verification of Electrification of public facilities viz.,
Hospital, School, Panchayat office etc., if any:(Y/N)
Access
available
Access
available but
not charged
Electrified
17
Comment on socio-economic improvement in the
village on account of DDUGJY programme and that
due to availability of power:
18
Whether Technical Specification of PIA/DDG Quality
guidelines were followed for award of contract and
execution of project? List out major deviations from
Technical specification/guidelines including deviation
if any in e-tendering, payment terms, PQR, Quality
guidelines etc.
Yes/No
(Enclosed at Annexure - V )
19 Feedback from Public:
12
Note : RQM Agency requested to capture the details of photos in Sr. 3 to 14 in Annexure-XII
Observations:
Sl.
No.
Category No. of instances where
Deviation observed (Nos.)
Reason for deviation
1 Electrification of all BPL HHs as per
DDUGJY (RE) guidelines
2 Minimum hours of power supply to the
village
3
Physical quantity with reference to the
reported executed quantity (Refer
Annexure – I)
13 Deficiencies/Discrepancies on executed works and non-compliance of construction standards:
Sl.
No
Category No. of discrepancies
(Nos)
Nature of
Discrepanci
es/Deviatio
ns
Suggestion for corrective
action
1 Quantity of materials installed/
commissioned
Refer
Annexure - I
2
Quality of works/
workmanship/
Defects observed in checklist*
Refer
Annexure -
VII
Total No. of Discrepancies
* PIA to ensure rectification of these defects at all locations/installations in the whole project.
14 General observations including design parameters:
(i) Comments on Adequacy of battery storage/capacity with respect to installed
plant capacity.
(ii) Views on adequacy of Installed plant capacity considering the connected load
incl. HH load, common facilities load, street light load, battery autonomy etc.
(iii) Technical Comments on overall design of the systems viz. solar panel location,
tilt angle, protection and tripping mechanism, losses in the system, inverter
capacity etc.
Seal and Signature: Seal and Signature:
Name: Name:
Designation: Designation:
Date: Date:
Phone no.: Phone no.:
Annexure-I
(Verification of
Quantity of Materials)
Annexure-I
Quantity of Material
(Verification w.r.t. sanctioned/Awarded BOQ – refer Item No. 9 of village inspection report)
Solar power plant(Mini-grid) /Standalone system
Sr. No.
Description as per LoA Unit
As per BOQ/LOA
Awarded by PIA
Verification done by
RQM
Variation in
Quantity
Category of Defect
(Critical/Major/Minor)
Remarks
1. Solar Mini-grid PV Plant
/Standalone System Capacity KWp.
2. Battery Bank Capacity
V,Ah sets
3. No of Inverter/PCU /Charge
Controller & Rating kVA sets
4. LT circuit Length Mtr
5. Array Structure /Pole (Hot
dip galvanized MS / Steel
/Aluminium )
sets.
6. ACDB/DCDB No.
7 Energy Meter No.
8 LED Bulbs No.
9 Fan No.
10 Control Room size Sq.m
11 Street Light No.
11A Solar Panel Wp
11B Battery
V,Ah
Set.
11C LED Luminare No.
11D Pole No.
*Any specific items RQM, Agency may add the rows as per requirement
Definition:
Critical: 1. If number of Quantity is less than BOQ
Major: 1. If no. quantity installed is less than BOQ
Minor: 1. If sought out items are short wrt. drawings
Annexure-II
Major deviations from
Technical specification
of PIA / DDG
Quality Plan
Guidelines
Annexure-III
List of BPL & APL
Beneficiaries Certified
by
Authorized Signatory
Annexure-VIII
(Verification of BPL&
APL Connections)
Verification of BPL Connections (Connections Released)
S.
No
.
Co
nsu
mer
Nam
e
Fa
ther
’s N
am
e
Co
nsu
mer
No
.
BP
L C
ard
No.
Met
er n
o.
Da
te o
f co
nn
ecti
on
C
ate
go
ry
(SC
/ST
/Oth
er)
Wh
eth
er
Co
nn
ecti
on
pro
vid
ed
(Y /
N)
Co
nn
ecte
d L
oa
d
(Actu
all
y u
sed
by B
PL
)
Rem
ark
s /
Ob
serv
ati
on
s
Verification of APL Connections (Connections Released)
S.
No
.
Co
nsu
mer
Nam
e
Fa
ther
’s N
am
e
Co
nsu
mer
No
.
Met
er n
o.
Da
te o
f co
nn
ecti
on
C
ate
go
ry
(SC
/ST
/Oth
er)
Wh
eth
er
Co
nn
ecti
on
pro
vid
ed
(Y /
N)
Co
nn
ecte
d L
oa
d
(Actu
all
y u
sed
by
AP
L)
Wh
eth
er
DD
UG
JY
Ben
efic
iary
(Y
/N)
Rem
ark
s /
Ob
serv
ati
on
s
Seal and Signature:
Name:
Designation
Date:
Annexure-V
Copy of Approved
Drawings/
Diagram/Technical
Specification of PIA
Annexure-VI
GPS Points
Superimposed on
Google Earth
Block Name-Virat Nagar Village Name-Band Mujaffar
Code- 0002 Census Code:-1462800
Annexure-VII
(Photographs
Describing Defects)
District: Block: Village: Census Code:
1. Vegetation control is required to remove the risk of vegetation shading
modules and reducing performance
Streetlight covered with vegetation
2. Heavy soiling in desert conditions needs to be considered as part of the
O&M strategy. Shading of modules by adjacent rows can be avoided at the
design stage.
2. Poorly designed foundations and improper anchor bolts can result in mounting
structures that are not properly bolted/secured.
3. Poor DC cable management. DC cables should be kept neat and
Secured with cable ties, respecting cable-bending radii.
4. Cables should be protected from sharp metallic edges using appropriate padding
5. Glands should be used for all cables entering combiner boxes, to
Prevent cable movement and damage to cable insulation
6. Cable not crimped properly – pressed with pliers rather than cramping
tool
Annexure-VIII
(Group Photograph of
inspectors with
villagers)
Annexure-IX
(Copy of village
electrification
certificated issued by
PIA /Gram Panchayat
Certificate)
Annexure-X
Comments on TPIA
Inspection Reports
Format for Comments on TPIA reports
Name of State: Name of Project: Name of Village/habitation:
(with census code)
Name of PIA: Name of contractor:
Name of Agency TPIA:
Date of inspection TPIA: Name of the material/
equipment
Unit As per latest
DPR/RCE /
approved
BOQ/As built
drawing
Quantity
Verified by
TPIA
Quantity
Verified by
RQM
Quantity
Verified by
RQM
Deviation
w.r.t. TPIA
&
RQM/Rema
rks if, any
I. Major physical quantities
1
Solar Mini-grid
PV Plant
/Standalone
System Capacity
No.
2 Battery Bank
Capacity
No./
each
KVA
3
No of
Inverter/PCU
/Charge
Controller &
Rating
Km.
4 LT circuit Length Km.
5
Array Structure
/Pole (Hot dip
galvanized MS /
Steel /Aluminium )
Nos.
Avg. Hrs of Supply TPIA:
Newly Electrified Solar System Charged (Y/N) TPIA:
General observation: -
Sr.
No.
Description of
Defects (Pic no. &
Location)
RQM
Comments
TPIA
Comments
RQM
Comments
Attended by PIA
Yes/No Remarks
1.
2.
3.
4.
….
Annexure-XII
(Copy of Test
Reports/Inspection
Reports of Major
Materials)
Annexure-XII
Library
Of
Photos of Solar System
Installed in village
District: Block: Village: Census Code:
Solar Array Area
Module details
Mounting Structure
Junction box
Control Room
Battery Details
Power conditioning units
Rating of PCU
AC &DC Distribution Panel
Meter Reading
Earthing Connections
Street light
Beneficiary
Beneficiary
Electricity connections to Stationary shop
