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INDEX 3
Rule Page
25. HonoraryPlayingMembers..................................................................................15
26. DebentureHolders...............................................................................................16
27. TheTournamentOpportunities.............................................................................16
28. ProcedureforElectionofMembers......................................................................17
29. ResignationofMembers......................................................................................18
30. TransferofMembershipfromCategorytoCategory.............................................18
31. MembersdiscontinuingtohavenoclaimontheClub..........................................19
32. ExpulsionofMembers.........................................................................................19
33. Defaulters............................................................................................................20
34. SubscriptionsandEntranceFees........................................................................20
35. ExceptionalHardship...........................................................................................21
36. RichardTurFoundation/CharitableActivities........................................................21
37. Guests.................................................................................................................21
38. ManagementoftheClub.....................................................................................22
39. ElectionandRetirementofDirectorsandTrustees...............................................23
40. GeneralMeetings.................................................................................................23
41. ExtraordinaryGeneralMeeting.............................................................................25
42. AlterationofRules................................................................................................25
43. OpeningandClosingoftheClub.........................................................................25
44. GamesandGymnasium......................................................................................25
45. UnofficialCoaching..............................................................................................25
46. BilliardsandSnooker...........................................................................................25
47. GamesofHazard.................................................................................................25
48. ClubnottobeusedforBusinessPurposes.........................................................26
49. Notices................................................................................................................26
50. ClubAddress.......................................................................................................26
51. Members’Addresses,LettersandParcels...........................................................26
52. PaymentofAccounts..........................................................................................27
53. Cheques..............................................................................................................27
Index to the Rules of The Queen’s Club
Rule Page
Preamble
1. DefinitionsandInterpretation.................................................................................6
2. LegalStructureoftheClubandObligationsofQCLtoMembers...........................9
3. ConstitutionoftheBoardofDirectorsofeachofQCLandQCHL
theTrusteesandCommittees..............................................................................10
4. MembershipCategories.......................................................................................11
5. Members.............................................................................................................12
Categories of Members:
6. FullMembers.......................................................................................................12
7. FullUnder28Members.......................................................................................12
8. FullUnder22Members.......................................................................................12
9. FullUnder12Members.......................................................................................13
10. Over65Members................................................................................................13
11. Over75Members...............................................................................................13
12. CountryMembers(includingUnder28)................................................................13
13. OffPeakMembers...............................................................................................13
14. RacketsMembers(includingUnder28)...............................................................13
15. RacketsOffPeak.................................................................................................14
16. SquashMembers(includingUnder28)................................................................14
17. RacketsSubsidisedMembers.............................................................................14
18. ScholarshipMembers..........................................................................................14
19. LifeMembers.......................................................................................................14
20. HonoraryMembers..............................................................................................14
21. TemporaryMembers............................................................................................14
22. OverseasMembers(includingUnder28)..............................................................14
23. SocialMembers..................................................................................................15
24. StaffMembers.....................................................................................................15
Rules of The Queen’s Club Amendedthe22nddayofMay2008
(a) TheMembersofTheQueen’sClubaretogetheranunincorporatedassociationknownasTheQueen’sClubwhichisreferredtointheseRulesas“TheQueen’sClub”or“theClub”.TheClubisamembers’club.
(b) TheQueen’sClubLimited(“QCL”)isawhollyownedsubsidiaryofQueen’sClubHoldingsLimited(“QCHL”).QCLownsdirectlyorindirectlyalltheassetsutilisedbytheClubandemploysthestaffwhoservetheClub.TherelationshipbetweentheClub,QCL,QCHLandeachoftheMembersoftheClubisgovernedbytheseRuleswhichtakeeffectasacontractbetweenthem.
(c) ThemajorityoftheMembersoftheClubarealsoholdersofRedeemableSharesinQCHL.TherearetwoothershareholdersofordinarysharesinQCHL,namelytheAllEnglandLawnTennisandCroquetClubandtheTrustees,whoholdsharesinQCLthroughQCTrusteesLimited(“QCT”).TheAllEnglandLawnTennisandCroquetClubalsohasaspecialsharegivingitcertainpre-emptiverightsonadisposalandrelatingtotheTournament.TheTrusteesholdtheirsharesontrustfortheMembersoftheClub.
(d) TheseRulestogetherwiththeMemorandumandArticlesofAssociationofQCHLalsogoverntherelationshipbetweentheholdersoftheRedeemableSharesintheircapacityasshareholders.
(e) InthecaseofanydiscrepancybetweentheseRulesandtheMemorandaandArticlesofAssociationofQCL,QCHLorQCT,theseRulesshallprevailsofarasthisisnotprohibitedbyanyapplicablelegislationinforcefromtimetotime.
5
Rule Page
54. Employees...........................................................................................................27
55. SuggestionsorComplaints..................................................................................27
56. DogsoranyotherAnimals...................................................................................27
57. RemovalofBooks,Newspapersetc....................................................................27
58. Liquor..................................................................................................................28
59. LossofMembers’PropertyandExclusionofLiability...........................................28
60. RulestobeDelivered...........................................................................................28
61. FinalDistributionRules.........................................................................................28
62. DisclosureofInformation.....................................................................................28
Schedules to the Rules
1(a) TransitionalprovisionsforelectionofDirectors.....................................................29
1(b) TransitionalprovisionsforelectionofTrustees......................................................30
2 MembershipPercentages....................................................................................31
3(a) AppointmentofDirectorsofQCHLandQCL.......................................................32
3(b) ElectionofTrustees..............................................................................................34
4 DebentureHolders’rights....................................................................................36
5 Committees.........................................................................................................39
6 DisclosureofInformation.....................................................................................40
The Bye-laws of The Queen’s Club..............................................................43
4 INDEX
1. Definitions, interpretation and commencement
1.1 IntheseRulesandintheSchedules(unlessthecontextotherwiserequires)thefollowingwordsandexpressionsshallhavethefollowingmeanings.
“AGM”AnnualGeneralMeeting
“Audit Committee”AsdescribedinSchedule5
“Board”theboardofdirectorsofTheQueen’sClubLimitedfromtimetotime
“Bye-Laws”suchbye-lawsasmaybepassedbytheBoardfromtimetotimeinaccordancewithrule38.4
“The Queen’s Club” or “Club”theunincorporatedassociation,TheQueen’sClub,comprisingtheMembersfromtimetotime
“Club Premises”thepremisesreferredtoinclause2.4andanyadditionalpremisesacquiredorusedbytheClubfromtimetotime
“Company Secretary”thecompanysecretaryofTheQueen’sClubLimited
“Debenture Holders”ShareholderMembersholdingDebenturesinQCHLinaccordancewithrule26
“Deed of Trust”formerlyadeedintwopartsbothdated14thDecember2006betweenIanAlexanderAntonandJamesThomsonBrownCBEandnowadeeddated22ndMay2007betweenIanAlexanderAnton,JamesThomsonBrownCBE,Lord(Colin)MarshallofKnightsbridgeandTheHonourableJonathanHaroldEsmondVereViscountRothermere
AcopyofthisdeedisavailableforinspectionattheClubreception.
“Directors”thedirectorsofQCLand/orQCHLwherethecontextpermits
“Disciplinary Committee”AcommitteeappointedbytheBoardinaccordancewithrule32.1.
“Disciplinary Appeal Tribunal”AnappealcommitteeappointedbytheTrusteesinaccordancewithrule32.7.
“EGM”ExtraordinaryGeneralMeeting
6 RULES 1 – 1.1
“Facilities of the Club”theuseoftheQueen’sClubpremisesasprovidedhereinandintheBye-Laws
“Financial year”theyearfromthe1stOctobertothe30thSeptemberinclusive
“Founder Members” MemberswhoweremembersofTheQueen’sClubon1stJune2007
“Full Members”asdescribedinRule6
“The Litigation”theproceedingsbetweeninteraliatheMembersofTheQueen’sClub,RichardTurandTheLawnTennisAssociationintheHighCourtofJustice,ChanceryDivision,ClaimNo.HC06C01494
“Members”themembersofTheQueen’sClubfromtimetotime
“Member Directors” DirectorsofQCLandQCHLelectedtothispositionbytheMembersasdescribedinSchedule1(a)andSchedule3(a)
“Ordinary Member”aMemberofanycategoryofmembershipotherthanUnder28,Under22andUnder12
“Ordinary Shares”theordinarysharesintherespectivesharecapitalsofQCT,QCL,QCHLasdefinedintheMemorandumandArticlesofAssociationofeachofthoserespectivecompanies
“QC Ground”QCGroundNomineesLimited,registerednumber05724660whoseregisteredofficeissituatedatPalliserRoad,WestKensington,LondonW149EQ
“QCHL”QCHoldingsLimited,registerednumber05647878whoseregisteredofficeissituatedatPalliserRoad,WestKensington,LondonW149EQ
“QCHL Board”theboardofdirectorsofQueen’sClubHoldingsLimitedfromtimetotime
“QCL”Queen’sClubLimited,registerednumber0023072whoseregisteredofficeissituatedatPalliserRoad,WestKensington,LondonW149EQ
“QCT”QCTrusteesLimited,formerlyknownasQCTennisandRacketsLimited,registerednumber05658119whoseregisteredofficeissituatedatPalliserRoad,WestKensington,LondonW149EQ
RULES 1.1 7
“Redeemable Share”asdefinedinclause2.2
“Richard Tur Foundation”asreferredtointheConsentOrderforthesettlementoftheLitigation
“Rules Committee”asdescribedinSchedule5
“Shareholder Members”holdersofRedeemableSharesinaccordancewithclause2.2
“Tournament”TheprofessionallawntennistournamentheldattheClub’spremisesinJuneofeachyearoranysubstantiallawntennistournamentwhichmayreplaceit
“Tournament Opportunities”theopportunitiesdescribedinRule27inrelationtotheTournament
“the Trustees”thetrusteesforthetimebeingundertheDeedofTrust
“written notice`”writtennoticeshallbedeemedtohavebeengivenif:
(a) senttothelastaddressnotifiedtotheClubbytheMemberbyordinaryletter post;or
(b) sentbyelectronicmeanstothelastelectronicaddressnotifiedtotheClubby theMember
1.2 Expressionsinthesingularshallincludethepluralandinthemasculineshallincludethefeminineandviceversawherethecontextadmitsandreferencestopersonsshallnotincludecorporations.
1.3 TheheadingsusedintheseRulesareinsertedforconvenienceonlyandshallnotaffecttheirconstructionorinterpretation.
1.4 TheSchedulesformpartofthisagreement.
1.5 AcopyoftheseRulesshallbemadeavailableintheClubreceptionandviatheClubwebsite.
1.6 TheseRulesshallcomeintoeffectonthe1stdayofOctober2008insubstitutionforallpreviousrules.
1.7 Wherethewords“ExistingMember(s)”appearintheseRulesitshallbeconstruedasareferencetoFounderMembers.
1.8 WhereintheseRulesthereisareferencetoQueen’sClubpremisesitshallbeconstruedwherethecontextpermitsasareferencetoClubPremises.
8 RULES 1.1 – 1.8
2. Legal Structure of the Club and Obligations of QCL to Members
2.1 TheTrusteesholdonbehalfoftheMembersunderthetermsoftheDeedofTrustalltheissuedordinarysharesinQCT.
2.2 QCTholds1,750ordinarysharesof£1eachinthecapitalofQCHLallofwhicharefullypaid.TheAllEnglandLawnTennisGroundPLCholds45ordinarysharesof£1eachinthecapitalofQCHLallofwhicharefullypaid.EachShareholderMemberistheholderofoneredeemableshareof£1eachinthecapitalofQCHL(a“RedeemableShare”).ThetermsincludingthoseforpurchaseandredemptionoftheRedeemableSharesaresetoutintheArticlesofAssociationofQCHL.TheRedeemableSharesandOrdinarySharesinQCHLeachcarryonevote.
2.3 QCListhewhollyownedsubsidiaryofQCHLandQCGroundisthewhollyownedsubsidiaryofQCL.
2.4 TheQueen’sClubpremisesaresituatedatPalliserRoad,WestKensington,LondonW149EQandarethepropertyofQCGroundbyvirtueofaleasedated11December2006enteredintobyQCLandQCGroundandleasesdatedinMay2007betweenQCGroundandLTAHoldingsLimitedand/oritssubsidiaries.
2.5 NoMembershallobtainanyrightsorinterestinthepropertyofQCLotherthanasprovidedforintheseRulesandMembersshalltakeallsuchstepsasmaybenecessarytoensurecompliancebythemselvesandotherswiththeseRulesbothasMembersindividuallyandaspartoftheunincorporatedassociation,TheQueen’sClub.
2.6 QCLwillprovidetheMemberswithfacilitiesforlawntennis,realtennis,rackets,squashrackets,tabletennis,agymnasium,bridge,snookerandbilliardsandsuchotherfacilitiesastheBoardmaydecideareinkeepingwiththeaforementionedactivitiesinasociableenvironmentwithotheradvantagesandfacilitiesattheClubPremisesfromtimetotime.
2.7 OtherthanExistingMembers,nopersonovertheageof27onthe1stdayofOctoberinanyyearshallbeorremainaMemberuntilsuchtimeasheshallholdoneRedeemableShareinQCHL.Inthecaseofapersonwhoturns28whileaMemberunlessthatpersonholdsoracquiresaRedeemableSharebeforethe1stdayofOctobernextfollowinghis28thbirthdayheshallceasetobeaMember.AnyShareholderMembershallautomaticallyceasetobeaMemberonceasingtoholdaRedeemableShare.
2.8 OtherthanasprovidedhereinorintheBye-Laws,theMembersoftheClubareundernofinancialliabilitybyreasonoftheirmembershipoftheClubsavetheannualmembershipfeewhichshallbedeterminedashereinaftersetout.
2.9 TheMemorandumandArticlesofAssociationofQCLformpartoftheseRules.NodividendshallbepaidtotheShareholdersofQCLorQCHL(otherthanpursuanttotheprovisionsfortheredemptionoftheRedeemableShares).
2.10 AllMembersareboundtotheseRulesasacontract.QCLandQCHLhaveagreed
RULES 2 – 2.10 9
tobeboundbytheseRulesasacontract.TheTrusteeshavetheobligationssetoutintheDeedofTrustandareboundtotheseRulesinsofarastheseRulesdonotconflictwiththeirdutiesunderthatdeed.
3. Constitution of the Board of Directors of each of QCL and QCHL and the Trustees
3.1.1 SubjecttotheTransitionalArrangementssetoutinSchedule1(a)theBoardsofDirectorsofQCLandQCHLshalleachconsistof12members,allofwhomshallbeelectedassetoutinSchedule3(a)heretobytheMembers.
3.1.2 SubjecttotheTransitionalArrangementssetoutinSchedule1(b)andtheTrustDeedtheTrusteesshallbefourinnumberallofwhomshallbeelectedassetoutinSchedule3(b)bytheMembers.
3.2 AlltheDirectorsofeachofQCLandQCHLandalltheTrusteesmustbeMembers.
3.3.1 EachMemberDirectorshall(subjecttotheTransitionalArrangements,theArticlesofAssociationofQCLor,asthecasemaybe,ofQCHL)serveforaperiodofthreeyearscommencingonthefirstmeetingofDirectorsfollowingtheAGMatwhichheiselected.
3.3.2 NoDirectormaybeaTrusteeandviceversa,savethatfortheperiodtotheAnnualGeneralMeetingin2009notmorethantwoDirectorsmayalsoserveasTrusteesandfortheperiodfromtheAnnualGeneralMeetingin2009totheAnnualGeneralMeetingin2010oneDirectormayalsobeaTrustee.
3.3.3 IntheeventofavacancyontheBoard,theBoardmayappointanyMemberoftheClubtofillthevacancy.TheDirectorsoappointedshallstanddownatthenextAnnualGeneralMeetingoftheClubbuthisserviceduringanyperiodwhenhewasnotelectedshallnotcountforthepurposesofclause3.3.4.
3.3.4 NoMembershallservemorethantwoconsecutivetermsofthreeyearseachasaMemberDirector.
3.4.1 WithoutprejudicetotheirrightsundertherelevantArticlesofAssociation,theDirectorsofQCLor,asthecasemaybe,QCHLshallseparatelyelecttheChairmanoftheBoardofDirectorsofeachofQCLandQCHLineachyearatthefirstmeetingofDirectorsfollowingtheAnnualGeneralMeetingoftheClub.
3.4.2 TheChairmanoftheBoardofQCLshallbetheChairmanofTheQueen’sClub.FortheavoidanceofdoubttheChairmanoftheBoardofQCLandtheChairmanoftheBoardofQCHLneednotbethesameoneperson.
3.4.3 NoMemberDirectorshallservemorethanthreeyearsasChairmanofeitherQCLorQCHL.
3.5.1 WithoutprejudicetothetermsoftheTrustDeedtheTrusteesshallattheirfirstmeetingaftereachAnnualGeneralMeetingoftheClubappointoneoftheirnumbertobethechairmanoftheirmeetingsandmayatanytimeremovehimfromthatoffice.Thechairmansoelectedshallnothaveacastingvote.Saveasherein
10 RULES 2.10 – 3.5.1
providedtheChairmanoftheTrusteesshallbeentitledtoattendandspeakatallmeetingsoftheDirectorsofeachofQCLandQCHLbutshallnothaveavoteinhis/theircapacityasTrustee.TheChairman(orChairmen)oftheBoardsofQCLandQCHLshallalsobeentitledtoattendandspeakatallmeetingsoftheTrusteesbutshallnothaveavoteintheircapacityasDirectors.
3.5.2 SubjecttotheTransitionalProvisionsatSchedule1(b),noMembershallservemorethantwofouryeartermsasaTrustee.
3.6 Asfarasisreasonablypracticableandsubjecttoanyapplicablelaws,AnnualGeneralMeetingsofQCL,QCHLandtheClubtogetherwiththeelectionofanyTrusteeshallbeheldonthesamedayinMarchofeachyear.
3.7 TheBoardandtheTrusteesasthecasemaybeshallestablishcommitteesassetoutinSchedule5whichshalladvisetheBoardand/ortheTrusteesandwhichshallhavethepowerssetoutinSchedule5.
4. Membership Categories
4.1 TheClubshallconsistoftheRoyalPatronandthecategoriesofMemberssetoutinSchedule2.
4.2. TheFullMembersshallpaysuchannualsubscriptionastheBoardmaydeterminefromtimetotime.
4.3 AllothercategoriesofmembershallpayanannualsubscriptionequaltothatpercentageoftheannualsubscriptionforfullmembershipwhichappearsintherelevantcolumninSchedule2,subjecttoadjustmentastheBoardmaydeterminefromtimetotime.
4.4 ThemaximumnumberofMembersforeachcategoryshallbefixedfromtimetotimebytheBoard.
4.5 TheBoardshallhavepowertoelectMemberswithinthemaximumnumbersfixedunderRule4.4.TheBoardshalltakeintoaccountwhenelectingMembersanyexpectedtransitionofMembersfromonecategoryofmembershiptoanotherbyreasonofage.
4.6 AllMembersoftheClubshall,saveasotherwiseprovidedintheseRulesandBye-Laws,havetherighttousetheFacilitiesoftheClubandshallhavetheTournamentOpportunities.
4.7 TheBye-LawsshallbedeterminedbytheBoardandmustnotconflictwiththeseRules.AnyBye-LawsaffectingtherightsoftheUnder12Members,CountryMembersorOffPeakMembersintheirrespectivecapacitiesshallbenotifiedtothemnotlaterthan1stSeptemberineachyeartocomeintoeffectuponrenewaloftheirmembershipon1stOctoberineachyear.
4.8 RoyalPatronTheClubshallbyinvitationoftheDirectorshaveaRoyalPatron.ThecurrentRoyalPatronisHRHtheDuchessofGloucester.
RULES 3.5.1 – 4.8 11
5. Members
Allpersonsseekingmembershipofanycategory(otherthanUnder12category)shallrequireelectionand,onelection,shallbeentitledtousealltheFacilitiesoftheClubsaveasprovidedforintherespectivecategoriesreferredtoinrules6to26orelsewhereintheseRulesorBye-Laws.Theparent(s)orguardian(s)ofallMembersundertheageof18shallberesponsibleforensuringthatMember’sgoodbehaviourandcompliancewiththeseRules.
6. Full Members
FullMembersmustbeaged28ormoreonthe1stdayofOctoberineachyear.
7. Full Under 28 Members
7.1 Personsunder28yearsofageonthe1stdayofOctoberineachyearshallbeeligibletobecomeUnder28Membersandshallhavetherightsattributabletotherelevantmembershipcategory.
7.2 AnyMemberundertheageof28shallnotberequiredtoholdaRedeemableShare.
7.3 Uponattainingtheageof28,aMembermaybecomeaMemberintheappropriatecategoryprovidedheshallhavepurchasedaRedeemableShareonorbefore1stOctobernextfollowinghis28thbirthday.ExceptinthecaseofaFounderMember,failuretopurchaseaRedeemableShareshallresultinsuchpersonceasingtobeaMember.
8. Full Under 22 Members
8.1 Personsunder22yearsofageonthe1stdayofOctoberineachyearshallbeeligibletobeUnder22Membersintherespectivecategories.
8.2 AnyMemberundertheageof22shallnotberequiredtoholdaRedeemableShare.
8.3 Uponattainingtheageof22,suchMembersshallbetransferredtoanUnder28Membershiponthe1stdayofOctoberafterattainingthatage.
8.4 AnyMemberinthiscategorywhowasnotaholderofaRedeemableSharebeforethe1stMay2008andwhoattainstheageof18shallceasetobeeligibleforthiscategoryofmembershiponthe1stOctobernextfollowinghis18thbirthdayunlessheshallbeelectedinaccordancewithRules5and28savethattheBoardmaywaivetherequirementforinterview.
8.5 AnysuchMemberwhohasfailedtoapplyforelectionand/orwhohasfailedtobeelectedinaccordancewithRule8.4shallbedeemedtohaveceasedtobeaMemberoftheClub(andanyRedeemableShareheldbyhimshallberedeemablesubjecttotheArticlesofAssociationofQCHL).
8.6AnyMemberwhoshallhaveceasedorwillceasetobeaMemberoftheClubbyreasonofRules8.4and8.5mayappealtotheDisciplinaryCommitteeandbywayoffurtherappealtotheDisciplinaryAppealTribunalforareviewofhismembership.
12 RULES 5 – 8.6
9. Full Under 12 Members
9.1 Children(whetherbybirth,adoptionorguardianship)ofMembers,over6butunder12yearsofageonthe1stdayofOctoberineachyear,shallbeeligibletobeFullUnder12MembersonsuchconditionsasaresetoutintheBye-Lawsbutshallnot(exceptasreferredtoinRule27.1.1)havetheTournamentOpportunitiesunlesstheyalsoholdaRedeemableShare.
9.2 NoMemberundertheageof12shallberequiredtoholdaRedeemableShare,nortobeelectedinaccordancewithRule28.ShouldtheirparentorguardianceasetobeaMemberthechildmaynonethelesscontinue(attherequestofthepersonsoceasing)tobeaMemberiftheBoardshallinitsabsolutediscretionsodetermine.
9.3 Uponattainingtheageof12suchMembersshallsubjecttoRule8.4betransferredtoUnder22membershiponthe1stdayofOctoberafterattainingthatage.
10. Over 65 Members
Membersovertheageof65onthe1stdayofOctoberinanyyearfollowing20yearsofbeinganOrdinaryMemberareeligibletobecomeOver65Membersintherespectivecategories.OnlyExistingMembersaged60oroveronthe1stdayofOctober2007shallqualifyforthiscategoryandmaycontinuetoenjoytherightsofthiscategory.
11. Over 75 Members
Membersovertheageof75onthe1stdayofOctoberinanyyearfollowing30yearsofbeinganOrdinaryMemberareeligibletobecomeOver75Membersintherespectivecategoriesandmaycontinuetoenjoytherightsofthatcategory.
12. Full Country Members (including Under 28)
FounderMemberswithnoresidenceorplaceofbusinesswithin50milesoftheClubshallbeeligibletoremainasCountryMembers(includingUnder28andUnder22).SuchMembersarepermittedtoplayonsuchoccasionsanduponpaymentofsuchfeesastheBye-Lawsshallprovide.TheymustnotifytheCompanySecretaryifandassoonastheyceasetomeettheresidencequalificationofaCountryMember.TheDirectorsreservetherighttodeclinetoretainanyMemberonthelistofCountryMembers.Thereshallbenonewentriestothiscategory.
13. Off Peak Members (of all categories)
MemberswhootherwisequalifyasFullMembersmaybecomeOffPeakFullMembersbuttheirplayinghoursshallbedeterminedbytheBoardandsetoutintheBye-Laws.
14. Rackets Members (including Under 28)
RacketsMembersshallnotplayLawnTennisattheClubbutshallotherwisehavetherightsofFullMembers.
RULES 9 – 14 13
15. Rackets Off Peak Members
OffPeakRacketsMembersshallnotplayLawnTennisattheClubandshallbesubjecttothefurtherrestrictionsapplicabletoOffPeakFullMemberssetoutintheBye-LawsbutotherwiseshallhavetherightsofFullMembers.
16. Squash Members (including Under 28)
SquashMembersshallnotplayLawnTennis,RealTennisorRacketsattheClubbutshallotherwisehavetherightsofFullMembers.
17. Rackets Subsidised Members
Personsunder25yearsofageonthe1stdayofOctoberinanyyearareeligibletobecomeRacketsSubsidisedMembersprovidedtheyshallnotplayLawnTennis,RealTennisorSquashattheClubbuttheyshallotherwisehavetherightsofFullMembers.TheirelectionissubjecttotheapprovaloftheChiefExecutiveofTheTennisandRacketsAssociationandtheBoard.
18. Scholarship Members and Match Play Members
AnyMemberiseligibletobeaScholarshiporMatchPlayMemberiftheymeetthecriteriaoftheRichardTurFoundationandmaywiththeapprovaloftheTrusteesbesoappointed.TheyshallberesponsibleforsuchproportionoftheirsubscriptionsandcourtfeesasisnotmetbytheRichardTurFoundation.TheyshallnotberequiredtoholdaRedeemableShare.TheyshallhavetherightsofUnder22FullMembersbutexceptasreferredtoinRule27.1.1shallnothavetheTournamentOpportunities.
19. Life Members
ExistingLifeMembersshallnotberequiredtopurchaseaRedeemableShareortopayasubscriptionandshallhavealltherightsofFullMembers.
20. Honorary Members
HonoraryMembersshallhavetherightsofSocialMembers.IftheywishtoparticipateinanyoftheactivitiesnotavailabletoSocialMemberstheymayalsojoin,withouttherequirementforelectionunderRule28,anyothercategoryofmembershipsubjecttomeetingtheotherrequirementsofthatcategory.FortheavoidanceofdoubttheyshallnothavetheTournamentOpportunities(exceptforthosereferredtoinRule27.1.1)unlesstheypurchaseaRedeemableShare.
21. Temporary Members (including Under 28, Under 22 and Under 18)
Thiscategoryceasedtoexiston30thSeptember2007.
22. Overseas Members (including Under 28)
22.1 AnyMemberofanycategorywhohasbeenaMemberfornotlessthan6monthsandwhoisabouttoabsenthimselffromtheUnitedKingdomforacontinuousperiodofnotlessthan6monthsmaybecomeanOverseasMemberfollowingthegivingofonemonth’snoticetothateffectbutfortheavoidanceofdoubtmust
14 RULES 15 – 22.1
retainanyRedeemableSharehemayhold.FeesshallbeadjustedaccordinglyattheabsolutediscretionoftheBoard.
22.2 UponanOverseasMemberreturningtotheUnitedKingdomonatemporaryvisitheshall,ifhewishestousethefacilitiesoftheClub,communicatehisarrivalinwritingtotheCompanySecretaryandheshallbesoadmitteduponpaymentofafee(inadditiontohissubscription)atthethenapplicablerateforeachmonthorpartofamonthofsuchuse.
22.3 If,within14daysafterhisreturn,anOverseasMemberusingtheClubshallhaveneglectedtonotifythefactofhisreturntotheCompanySecretary,heshallceasetobeaMemberoftheClubunlesshecanexcusethedefaulttothesatisfactionoftheBoard,whoshallhavethepowertoreinstatehim.
22.4 AMember’ssubscriptionatnormalrates(asopposedtotherateapplicabletoOverseasMembers)shallbecomepayableasfromthedateofhisreturningtoresideintheUnitedKingdom,whetherheusestheFacilitiesoftheClubornot.
23. Social Members
23.1 Membersinanyothercategorymay,inspecialcircumstancesandwiththeconsentoftheBoard,transfertoSocialmembership.Thereafter,theymaynotplayLawnTennis,RealTennis,RacketsorSquashattheClubbutmayusetheGymnasiumandotherfacilitiesoftheClub.
23.2 FounderMemberswhoareorwhobecomeSocialMembersneednotholdaRedeemableSharebutshallbeliableforthe65%additionalsubscriptionpayablebyMemberswhodonotholdaRedeemableShare(butnotthe£750minimumfigurereferredtoinRule34.5).IfaFounderMemberdoesnotholdaRedeemableShareheshallnot(exceptasreferredtoinRule27.1.1)havetheTournamentOpportunities.
24. Staff Members
AnypersonwhoisrequiredbyhiscontractofemploymentorforserviceswithQCLtouseanyoftheplayingfacilitiesshallbeaStaffMemberintheappropriatecategorybutshallnothavetheTournamentOpportunities.
25. Honorary Playing Members
25.1 Thepersonsadmittedtothiscategoryshallbe:-
25.1.1 PastandpresentwinnersoftheTournament.
25.1.2 Subjecttotheirgraciousconsenttobesoappointed,HRHThePrinceEdward,HRHTheDukeofCambridge,HRHTheDuchessofCambridge,HRHTheDuchessofGloucester,HRHTheDukeofGloucester,HRHPrincessMichaelofKent,HRHPrinceMichaelofKentandHMKingConstantine.
25.1.3 SuchpersonsashaverenderedexceptionalordistinguishedservicestotheClubortoracquetssportswhomaybeawardedthiscategoryofmembershipbytheBoardandwiththeapprovaloftwo-thirdsoftheMembersingeneralmeetingorbypostalballotasthecasemaybe.
RULES 22.1 – 25.1.3 15
25.1.4AtthediscretionoftheBoard,winnersoftheBritishOpenRealTennisSinglesChampionshipandtheRacketsWorldSinglesChampionshipheldatTheQueen’sClub,foraperiodof12monthsfromthedateofvictory.
25.2 HonoraryPlayingMembersmaybeelectedforlifeorforsuchotherperiodandonsuchothertermsasmaybedeterminedbytheMembersingeneralmeetingorbypostalballotontherecommendationoftheBoard.
25.3 HonoraryPlayingMembersareentitledtoalltheprivilegesofaFullMemberwithoutpurchasingaRedeemableShareorpayinganysubscription.
25.4 AlistofHonoraryPlayingMembersshallbedisplayedinaprominentplacewithintheClub.
26. Debenture Holders
TherightsoftheDebentureHoldersaresetoutinSchedule4.
27. The Tournament Opportunities
27.1 DuringthecurrencyoftheTournamenttheBoardwillendeavourtoensure(butwithoutbeingobligedtodoso)thattheMembersshallhavethefollowingrights:-
27.1.1 ToentertheClubHouseoneachdayoftheTournamenttowatchthetennisfromthePavilionareaeitherbyoccupyingoneofthenon-reservedseatsorbystandingwherepermittedtodoso.
27.1.2 Toenter,togetherwiththeirapprovedguestsholdingaguestbadge,theMembers’Enclosure,beingsuchareaoftheClubastheBoardshallinitsabsolutediscretiondetermine,forthepurposesofpurchasinglunchandteaandofentertainingsuchguests.
27.1.3 Toapply,inprioritytomembersofthegeneralpublic,foramaximumof10seatsoverallintheTournamentweek,withamaximumof4ticketsonanyoneday.
27.1.4 Toapplyforpreferentialseatinginthesame2or4seatsforeachdayoftheTournamentsubjecttosuchrestrictionsastheBoardmayimposefromtimetotime.
27.1.5 ToapplyforguestticketstoentertaintheirguestsintherestaurantandcaféintheClubhouse.UntilsuchtimeastheyhaveaseparatededicatedDebentureHolders’LoungeasreferredtoinSchedule4,DebentureHolderswillhaveprioritybookinginrespectoftherestaurant.
27.1.6 Toapply(onafirstcomefirstservedbasis)forthepurchaseofguestbadgesthroughouttheweekoftheTournament,suchguestbadgespermittingentry(withtheMember)oftheapplicant’sguest(s)totheClubHouseandPavilionarea.
27.1.7 ToenteraballotforanyunallocatedRoyalBoxticketsasdescribedinRule27.2below.
27.2.1 TheChairmanandChiefExecutiveshall(subjecttoreviewbytheBoard)allocatethetwelveormoredailyplacesavailableintheRoyalBoxtosuchdistinguishedguestsastheymaytogetherconsiderappropriateintheinterestsoftheClub.
16 RULES 25.2 – 27.2.1
27.2.2 AnyplacesnotsoallocatedintheRoyalBoxshallbeplacedinaballottobeconductedbytheCompanySecretaryforallShareholderMemberswhoshallhaveappliedunderRule27.1.7andshallbeallocatedtothosesuccessfulintheballot.
27.2.3 AftercontractualprovisionfortheDebentureHoldersallotherticketswhichareavailablefortheCluborQCLshallbemadeavailabletotheMembersatapricetobedeterminedbytheBoardandshall(inanycasewheredemandexceedssupply)beallocatedbywayofballot.
27.3 AnyticketsreceivedfromtheAllEnglandLawnTennisandCroquetCluborothersourcesfortheWimbledonChampionshipsshallbemadeavailabletotheMembersatfacevalueinaballotconductedbytheCompanySecretary,savethatanumbertobedeterminedbytheBoardinitsabsolutediscretionmaybereservedtoClubstaff.
ThepricetobepaidbyMembersforeachoftheseprivilegesisintheabsolutediscretionoftheBoard.Thesearethe“TournamentOpportunities”.
28. Procedure for Election of Members
28.1 ApersonforelectioninanycategoryshallbeproposedbyoneMemberandsecondedbyanother,toeachofwhomhemusthavebeenpersonallyknownfornotlessthantwoyears.Suchcandidatureshallbesupportedbylettersfromboththeproposerandseconder,whomustfurnishtheBoardwithfullparticularsastothesuitabilityoftheircandidateforelection.NoMemberoflessthanoneyear’sstandingmayproposeorsecondacandidate.CandidatesshallonlybeproposedorsecondedbyMembersover18yearsofage.Candidatesshallnotbeproposedandsecondedbymembersofthesamefamily.Candidatesundertheageof18mayhavetheassistanceorhelpoftheirparentorguardianinallmattersunderthisrule.
28.2 Thefollowingparticularsofthecandidatemustbeprovidedontheapplicationform:
Name
Dateofbirth
Nationality
Rank,professionorotherdescription
Usualplaceofresidence
Placeofbusinessorotherdescription
Telephonenumber(s)andemailaddress
Namesofproposerandseconder
Forcandidatesaged18andover,detailsoftheracquetsportswhichthey playandtheirstandardofplay(egrankings,tournamentswon,orschool, universityorclubteamsrepresented)
SuchfurtherinformationastheBoardmayreasonablyrequire
RULES 27.2.2 – 28.2 17
28.3 UponapplicationbeingmadeeachCandidateshallpaythenon-refundableregistrationfee(ifany)determinedbytheBoard.
28.4 Ifinanyoftheaboveparticularsanymisrepresentationshallbemade,whichintheopinionoftheDirectorsismaterialandwilful,theCandidate,ifelected,shallbedeemednottohavebeenelected.
28.5 ThenamesofcandidatesandoftheirproposersandsecondersshallbepostedontheClubnoticeboarduponcompletionoftheapplicationformalitiesandatleast14daysbeforethedayoftheirproposedelection.SuchlistshallbedatedandsignedbyoronbehalfoftheBoard.AnyMemberwhoobjectstotheelectionofacandidatemaywritetotheCompanySecretary.
28.6 Allcandidatesforelectionshallbeinterviewedastotheirsuitability.TheBoardshallappointapanelofMembersoflongstandingtoassistinthecarryingoutofthisfunction.Thisinterviewprocessshallnotbedelegatedfurther.
28.7 ElectionsofMemberstotheClubmaybebyamajorityoftheBoardtakenonopenvotebutanymemberoftheBoardmaydemandaballotinwhichcaseonevoteinfiveagainstshallexcludethecandidatefrombecomingaMember.NoelectiononopenvoteshallbevalidunlessatleastfiveDirectorsarepresentandvote.
28.8 AnycandidatewhohasbeenrejectedshallnotagainbeeligibleasacandidateuntiltwoyearshaveelapsedaftersuchrejectionandheshallnotbeadmittedtotheClubpremisesduringthatperiod.
28.9 WhenacandidatehasbeendulyelectedtheBoardshallsoinformhiminwritingandshallatthesametimesendtohimacopyoftheRulesandBye-Laws.Thecandidateshallberequiredtosubmitadirectdebitmandatetoprovideforthepaymentofsubsequentfees,subscriptionsandpurchasesmadeattheClubandothermoniesduetotheClub,togetherwithpaymentofthepriceforaRedeemableShareforallOrdinaryMembersandthesubscriptionforthecurrentyear.
28.10 Thecandidateshallnotbeentitledtothebenefits,privilegesoruseoftheFacilitiesoftheClubuntilhehaspaidsuchsumorsums,andcompletedandreturnedthedirectdebitmandateand,inthecaseofOrdinaryMembership,purchasedaRedeemableShare.
28.11 AcandidatewhoshallnothavepaidhissubscriptionandpurchasepricefortheRedeemableShare(ifany)withinonemonthafterthedateofhiselection,shallbedeemednottohavebeenelected.
29. Resignation of Members
AnyMemberintendingtoresignhismembershipoftheClubshallsignifyhiswishinwritingtotheCompanySecretaryonorbeforethe15thdayofSeptemberinanyyear,failingwhichheshallbeliableforhissubscriptionfortheensuingyear.
30. Transfer to a different Membership Category
SaveasotherwiseprovidedintheseRules,noMembershallautomaticallybe
18 RULES 28.3 – 30
entitledtotransferfromonecategoryofmembershiptoanotherbutmaydosowiththeapprovaloftheBoard.Suchtransfer,ifapproved,willtakeeffectfromthe1stdayofOctoberinanyyear.TransferatanyothertimeduringtheClubyearissolelyatthediscretionoftheBoard.
31. Members discontinuing to have no claim on the Club
SaveasotherwiseprovidedintheseRules,anypersonceasingtobeaMemberforwhateverreasonshallhavenoclaimuponorrightsinrelationtotheClub,QCL,QCHL,theBoardortheTrustees(otherthansuchasmayariseinrelationtohisRedeemableShareundertheArticlesofAssociationofQCHL).
32. Expulsion, Suspension and Caution of Members
32.1 AnymisconductofaMemberorhisguest,oranyinfractionoftheRulesorBye-LawsoftheClubbyaMemberwhichmaybeinjurioustothecharacterandinterestsoftheCluboritsmembersshallbereferredtotheDisciplinaryCommittee.TheDisciplinaryCommitteeshallbeappointedbytheBoardandshallconsistofatleastonedirectorandtwootherMembers,whomayalsobedirectors.NoTrusteeshallbeamemberoftheDisciplinaryCommittee.
32.2 TheDisciplinaryCommitteeifitconsidersanyMembertobeinbreachofRule32.1above,shallrequesttheMembertofurnishanexplanationtoit,eitherverballyorinwritingandshallconsidersuchotherevidenceasmayappeartothemappropriate.
32.3 Followingtheprovisionofsuchexplanation,theCommitteemayrecommendtotheBoardthatsuchMemberbeexpelled,orsuspendedfromtheprivilegesanduseoftheFacilitiesoftheClubforafiniteperiod.TheDisciplinaryCommitteeandChiefExecutiveshalladditionallyhavepowertocautionaMemberaseitherofthemshallseefit.
32.4 TheBoardmayacceptsuchrecommendationorsubstitutetheirowndecision.TheBoard’sdecisionwillbenotifiedtotheMemberinquestionthroughtheCompanySecretary.Subjecttoappealashereinafterprovided,suchdecisionshallbefinalandbindingontheMemberconcerned.NoTrusteeshalltakepartinthedecisionoftheBoard.
32.5 AnyMemberwhoisexpelledunderthisruleshallnotentertheClubasavisitororotherwise.AnyMemberwhoissuspendedunderthisruleshallnotentertheClubasavisitororotherwiseduringhisperiodofsuspension.
32.6 AllpaymentsalreadymadebysuchMembershallbeforfeitedbutthisshallnotaffectanyrightshemayhaveundertheArticlesofAssociationofQCHLinrelationtohisRedeemableShare.
32.7 AnymemberaggrievedbyadecisionoftheBoardmay,within28daysofthedecisionbeingmadeknowntohimathislastknownaddress,appealtotheDisciplinaryAppealTribunal.
32.7.1 SuchappealshallbemadeinwritingaddressedtotheTrusteesattheClub’saddress.
RULES 30 – 32.7.1 19
32.7.2 TheDisciplinaryAppealTribunalshallbeappointedbytheTrusteesandshallbenotlessthanthreeinnumber.ItshallconsistofatleastoneTrusteetogetherwithsuchotherFullMembers(whomayormaynotbeTrustees)astheTrusteesshallintheirabsolutediscretiondecide,ofwhomatleastonemustbelegallyqualified.
32.7.3 TheDisciplinaryAppealTribunalshalldetermineitsownrulesofprocedure.
32.7.4 TheDisciplinaryAppealTribunalshallreportinwritingtotheTrusteeswithitsrecommendations,andtheTrusteesshallhavetheabsolutediscretiontoallowanyappealinwholeorinpart.Suchdecisionmaybebymajoritydecision.
32.8 AnyMembermayberepresentedbeforetheDisciplinaryCommitteeandtheDisciplinaryAppealTribunalandmayinadditionbeaccompaniedbyafellowMember(ortheirparentorguardianifappropriate)beforetheDisciplinaryCommitteeandtheDisciplinaryAppealTribunal.
33. Defaulters
AnyMemberwho,afterduenoticehasfailedtopayanysumduetotheClub,shalluponthedecisionoftheBoardceasetobeaMemberoftheClub.
34. Subscriptions and Entrance Fees
34.1 TheDirectorsshallfromtimetotimeissueascheduleofsubscriptionsforthevariouscategoriesofMembersandascheduleoffeesfortheuseoftheFacilitiesoftheClub.
34.2 PaymentofthesubscriptionshallbedeemedtoconstituteacceptanceoftheseRulesandBye-Laws.
34.3 SaveasmaybeagreedbytheDirectors,allsubscriptionsshallbepayableonthe1stdayofOctobereachyearbydirectdebit.Paymentofanysubscriptionbyquarterlyinstalmentson1stOctober,1stJanuary,1stApriland1stJulywillonlybeacceptedbydirectdebitmandateandwillcarryinterestandadministrationfeesatsuchrateastheDirectorsshalldeterminefromtimetotime.
34.4 Ifthesubscriptionisnotpaidby15thdayofNovemberintherelevantyearorwithin14daysoftherelevantquarterlypaymentasabove,theMember,althoughstillliableforthesubscriptiondue,shalluponthedecisionoftheBoardceasetobeaMemberunlesshecanexcusesuchdefaulttothesatisfactionoftheBoard,whichshallhavethepowertorestorehismembership.
34.5 FounderMemberswhoarealsoOrdinaryMemberswhodonotsubscribebeforethe1stdayofSeptemberinanyyearforaRedeemableShareshallpayanadditionalsubscriptionequalto65%oftheusualsubscriptionfortherelevantcategoryofmembershipor£750,whichevershallbethegreater.ThisdoesnotapplytoHonoraryMembers,HonoraryPlayingMembersorLifeMembersandappliestoSocialMemberswithmodification(seeRule23.2).
34.6 AnyMemberwhoisaged18oroveronthe1stdayofOctoberineachyearmustcompleteorhavecompletedadirectdebitmandateinfavouroftheClubforthepaymentofallfees,subscriptionsandpurchasesmadeattheClubinsofarasthey
20 RULES 32.7.2 – 34.6
arenototherwisepaidfor.Theparent,grandparentorguardianofanyMemberundertheageof18onthe1stdayofOctoberineachyearmaycompleteadirectdebitmandateinfavouroftheClubforthepaymentofthatMember’sannualmembershipsubscriptions.Memberswhoareunder18onthe1stdayofOctoberinanyyearmustmakepaymentatthetimeofpurchaseofanygoodsorservicesbythem.TheBoardmayinitsabsolutediscretionpermitthechargingofthecostsofanygoodsorservicesbyapersonundertheageof18totheaccountofaFullMemberprovidedthatpermissionisgivenbysuchFullMemberinwriting.
35. Exceptional Hardship
AnyMemberwhofindshimselfunable,byreasonofexceptionalhardship,topayhissubscriptionmayapplytotheTrusteesfortheremissioninwholeorinpartofhisannualsubscription.TheTrusteesmaythenrecommendtotheBoard(buttheBoardshallnotbeboundtoaccept):
35.1 thatthesubscriptionfortheyearbewaivedinwholeorinpart;and/or
35.2 thatthesubscriptionfortheyearbeleftoutstandingasadebtduetoQCLnottobedemandeduntileithertheMember’scircumstancesimproveortheMember’sdeathandinsuchcircumstancestheMembershallenterintosuchagreementwithQCLforpaymentastheBoardshallreasonablyrequire.
36. Richard Tur Foundation/Charitable Activities
36.1 TheTrusteesmaywithintheirdiscretion,awardfundsbywayofsportsscholarshipfromtheRichardTurFoundation(afoundationestablishedbythetermsofsettlementoftheLitigation)toanypersonundertheageof28whoisresidentinthelocalcommunityandwhoappearstothemtomeetthecriterialaiddownbytheFoundation,suchfundstobeusedtosubsidisethatperson’sannualsubscriptionand/orcourtfeesinwholeorinpart.
36.2 TheBoardmayapplyMembers’subscriptionsforcharitablepurposes.
37. Guests
37.1 ExceptonsuchoccasionsastheBoardmaydecide,allMembersshallhavetherighttointroducegueststotheClubwithoutpayment.TheBoardmaywithdrawsuchrighttointroduceguestsduringtournaments,exhibitionsandmatches.
37.2 Abook,cardorelectronicsystemshallbekeptinwhichthenamesofguestsusingthefacilitiesforLawnTennis,RealTennis,RacketsandSquashRacketsmustbeenteredbytheMember,togetherwiththenameoftheintroducingMember.
37.3 AMembershallineverycaseberesponsibleforanyexpensesincurredbyhisguesttotheClubandfortheguest’sobservanceoftheseRulesandBye-Laws.
37.4 Noguestmay,exceptwiththeconsentoftheBoard,usethefacilitiesforLawnTennis,RealTennis,RacketsorSquashmorethan6timesinthe12monthperiodcommencingonthe1stdayofOctoberineachyear.
37.5 NoguestmayusetheGymnasium.
RULES 34.6 – 37.5 21
37.6 GuestfeesandtheconditionsgoverningthemwillbefoundinthescaleofchargesandintheBye-Laws.
38. Management of the Club
38.1 ThemanagementoftheClubshallbeinthecontroloftheBoardsubjecttotheseRulesandtheBye-Laws.ThescaleoffeesandchargesbothforMembersandguestsfortheuseofthefacilitiesoftheClubandallotherchargesshallbefixedbytheBoard.TheBoard,subjecttotheseRules,shallalsohavepowertoalter,vary,raiseorlowertheamountstobepaidbywayofcourtfeesandannualsubscriptions,providedthatinmakingsuchalterations,atleast28days’noticeexpiringonthe30thdayofSeptemberofanyyearshallbegivenbymeansofnoticespostedontheClubnoticeboard.
38.2 TheCompanySecretaryofQCLandQCHL,theChiefExecutiveandotherofficersandemployeesoftheCluband/orQCLand/orQCHLshallbeappointedbytherelevantBoard(whetherofQCLorQCHL,asthecasemaybe)whichshallalsodeterminetheirrespectivedutiesandallocatetothemsuchauthorityastherelevantBoardshalldeemexpedient.
38.3 TheBoardmaysuspend,withdraworimposeconditions(includingfinancialconditions)ontheuseoftheFacilitiesoftheClubbytheMembersasitshallinitsabsolutediscretionconsidertobenecessaryinthebestinterestsoftheClub.
38.4 TheBoardmaymake,suspendoralterBye-LawsthatdonotconflictwiththeseRules,providedthatanynew,suspendedoralteredBye-LawsshallbepostedontheClubnoticeboardforinformationandshallnotbedeemedtohavebecomebinding(or,asthecasemaybe,tohaveceasedtobecomebinding)untilsevendaysfromthedateofsuchposting.TheBye-Lawsshallbeinforceuntilsuspended,alteredorrevokedeitherbytheBoardoratanExtraordinaryGeneralMeetingorAnnualGeneralMeetingoftheClub.
38.5.1 NoDirectorshalldirectlyorindirectlyhaveanyfinancialinterestinanycontractwiththeClubotherthanwiththeprioragreementoftheBoard.
38.5.2 ArecordofanysuchfinancialinterestsshallbekeptbytheCompanySecretaryandallmembersshallhavetherighttoinspectthesame.FailuretodeclaresuchaninterestmayresultinalifetimebanofthatpersonfrombeingaDirector.
38.5.3 NoDirectororTrusteeshallbeentitledtopaymentfortheperformanceofhisdutiesbuttheDirectorsandTrusteesshallbeentitledtoreimbursementoftheirreasonableexpensesincurredintheperformanceoftheirrespectivedutiesandtheymaywiththeconsentoftheBoardrequestthatQCLorQCHLenterintodirectcontractswithsuppliersforthepaymentofreasonableexpendituresoincurredbythem.
38.5.4 TheCompanySecretaryofQCLshallkeepanaccountoftheDirectors’andTrustees’expenses.SuchaccountshallbeopentoinspectionbyanyMemberonreasonablenoticetotheCompanySecretaryofQCL.
38.6 TheBoardshallhavepowertoappointcommitteesandworkingpartiesfromtime
22 RULES 37.6 – 38.6
totimefromtheirownbody,andfromMembersoftheClubgenerally,forsuchpurposesastheymaydeemexpedient.
38.7 TheBoardmayinitsabsolutediscretionandtotheextentpermittedbylawdelegateitspowerscontainedintheseRules.
38.8 InanyonefinancialyeartheBoardisauthorisedtocommittheClubto:
(a) Anyoneitemofcapitalexpenditureuptoanamountof£500,000.
(b) Totalcapitalexpenditureuptoanamountof£1million.
ProposedcapitalexpenditureabovetheselevelsmustbeapprovedbytheMembersingeneralmeeting.
38.9 AtthebeginningofthefinancialyearadetailedcapitalexpenditurebudgetshallbereviewedandapprovedbytheFinanceCommitteeandthensenttotheBoardfordiscussionandapproval.
38.10 Anyitemofcapitalexpenditurenotintheapprovedbudgetinexcessof£10,000shallbereviewedbytheFinanceCommitteeandapprovedbytheBoard.
38.11 thefinalcapitalexpenditurebudgetapprovedbytheBoardshallbepostedonthenoticeboardandthewebsitewithin21daysofapproval.
38.12 Ifduringthecourseofthefinancialyearactualcapitalexpenditureexceedsthebudgetby£50,000ormore,detailsshallbepostedonthenoticeboardandthewebsiteafterconsiderationbytheFinanceCommitteeandwithin21daysofapprovalbytheBoard.
38.13 TheBoardwillendeavourtopostontheClub’swebsiteanynoticeswhichundertheseRulesaretobedisplayedontheClub’snoticeboard.
38.14 ThereshallbeestablishedthecommitteessetoutinSchedule5whichshallhavethepowersanddutiessetouttherein.
39. Election and Retirement of Directors and Trustees
TheprocedureforelectionandretirementoftheDirectorsandtheTrusteesissetoutinSchedule3.
40. General Meetings
40.1 TheAnnualGeneralMeetingofeachoftheClub,QCLandQCHLshallbeheldattheClubinMarchofeachyear.TheAnnualGeneralMeetingoftheClubshallbeheldforthefollowingpurposes:
40.1.1 ToreceivetheReportsandAccountsofQCLandQCHL.
40.1.2 ToelectDirectorstofillvacanciesontheBoard,theBoardofQCHLandtheTrusteesinplaceofthoseretiring.
40.1.3 TodecideonanypropositionsubmittedtosuchmeetinginaccordancewiththeRulesoftheClubortheArticlesofAssociationofQCLorQCHLandinparticulartheauthorisationofcapitalexpenditureunderRule38.8,theelectionofany
RULES 38.6 – 40.1.3 23
HonoraryPlayingMemberoranychangestotheseRules.
40.2.1 Atleast28days’writtennoticemustbegivenforeveryAnnualGeneralMeeting.ForallotherGeneralMeetings,atleast21days’writtennoticemustbegiven.AcopyofthenoticemustbedisplayedonthenoticeboardoftheClub28daysbeforetheAnnualGeneralMeetingand21daysbeforeallotherGeneralMeetings.
40.2.2 ThenoticeforanyGeneralMeetingmuststate:-
(i) wherethemeetingistobeheld;
(ii) thedateandtimeofthemeeting;
(iii) thegeneralnatureofthebusinessofthemeeting(inthecaseofanAnnual GeneralMeeting)ortheformoftherelevantresolution(inthecaseofany otherGeneralMeeting);and
(iv) detailsoftheMemberswhohaveputthemselvesforwardtobecome DirectorsorTrusteesinaccordancewithSchedule3
40.2.3 AllMembersentitledtoattendandvoteatanyGeneralMeetingoftheClubmustbegivenwrittennoticeofeveryGeneralMeeting.
40.2.4 Ifanynoticeorotherdocumentrelatingtoanymeetingorotherproceedingisaccidentallynotsent,orisnotreceived,themeetingorotherproceedingwillnotbeinvalidasaresult.
40.2.5 Amendmentscanbeproposedtoanyresolution.
40.2.6 OnlyMemberswhoareeligibletoattendandvoteandwhoarepresentinpersonataGeneralMeetingcanvoteonashowofhandsoronapoll.Theywillhaveonevoteeach.AvoteshallbetakenatthemeetingoftheClubbeforeitistakenatameetingofQCLandQCHL.ProxiescannotvoteeitheronashowofhandsoronapollatameetingoftheClub.IftheBoardornotlessthan30MembersbywrittenrequisitiontotheBoardshallwithin14daysoftheGeneralMeetingdemandapostalvotethentheBoardshallwithin21daysofreceiptofsuchrequisitioncauseapostalvotetobeputintoeffect.OnlyvotesreceivedbytheCompanySecretarywithin21daysofthedespatchofthevotingpapershallbecounted.Fortheavoidanceofdoubt,thisproceduredoesnotapplytotheelectionofDirectors,whichisinaccordancewithSchedule3.
40.3 AllMembersaged18andoverareeligibletoattendandvote(whetherinpersonorbypostalvote)inallmatters.
40.4 AnyresolutionpassedinGeneralMeetinginaccordancewithRule40.2.6shallonlycomeintoeffect15daysafteritispassed.IftheBoardortheappropriatenumberofMembersrequisitionapostalvotethentheresultofthepostalvoteshallbeconclusiveandtherelevantresolutionpassedattherelevantGeneralMeetingshall(ifinconflictwiththeresolutionpassedbypostalvote)thereuponceasetohaveeffect.
40.5 NoaudioorvideorecordingofanyGeneralMeetingispermittedwithouttheauthorityoftheChairmanofthatmeeting.
24 RULES 40.1.3 – 40.5
41. Extraordinary General Meeting
41.1 TheBoardmaycallanExtraordinaryGeneralMeetingoftheClubatanytimeandshallbeobligedtocallanExtraordinaryGeneralMeetingoftheClubwithin28daysofawrittenrequisitionsignedbynotlessthan60Members.Suchrequisitionmustsetouttheresolutiontobeproposedatthemeeting.
42. Alteration of Rules
ResolutionstopassnewRulesortoalterexistingonesshallnotbecarriedexcept:
42.1 byamajorityoftwo-thirdsoftheMemberspresentandvotingatanAnnualGeneralMeetingorExtraordinaryGeneralMeetingoftheCluboratapostalvotethereafterifoneisdemanded;
AND
42.2 iftheyshallhavebeenapprovedbytheBoard,theBoardofQCHLandtheTrustees.
43. Opening and Closing of the Club
43.1 TheClubanditsFacilitiesshallbeopenatthetimesreferredtointheBye-Laws.
43.2 NoMembershallbeadmittedtotheClubwhileitisclosed.
43.3 TheBoardmayatanytimeclosetheClubgrounds,buildingsoranypartthereoforrestricttheirusebyMembersinordertoexecuterepairs,alterations,redecorationsorotherwiseortofacilitatetheholdingofanysuchtournamentorexhibitionmatchastheBoardshallconsiderisinthebestinterestsofQCLandtheClub.
44. Games and Gymnasium
44.1 TheregulationsaffectingthevariousgamesandtheuseoftheGymnasium,togetherwiththetimesforopeningandclosing,aresetoutintheBye-Laws.
44.2 ThefeesandchargesfortheuseofcourtsandtheservicesofprofessionalsandmarkersaresetoutinthescheduleofchargesdeterminedbytheBoard.
45. Unofficial Coaching
NoMembershallpayorreceivemoneyorotherbenefitofanynatureforplayingwithoragainstanyotherMemberorguestatanyofthegamesplayedattheClub,butthisshallnotprecludetheservicesofprofessionalsemployedorauthorisedbytheClub.AnybreachofthisrulemaybereferredbyanyMembertoaDirectorortheChiefExecutive.
46. Billiards and Snooker
TheregulationsaffectingtheBilliardRoomaresetoutintheBye-Laws.
47. Games of Hazard
47.1 Theonlygames(otherthanracquetssports,billiardandsnooker)permittedintheClubare:Whist,SoloWhist,Bridge,Piquet,Bezique,Cribbage,PatienceandCanasta.
RULES 41 – 47.1 25
TheBoardmayextendorrestrictthislistbyamendmenttotheBye-Laws.Gamingorwageringarestrictlyprohibited.
47.2 CardsshallbeplayedonlyintheroomsallottedforplaybytheBoard.
47.3 EveryMembershallsettlehisandhisguest’stablemoneydues,cardaccountsandfines(ifany)beforeleavingtheClubpremises.
47.4 AnyMemberwhosetablemoneydues,cardaccountsandfinesorthoseofhisguesthavenotbeensettledonthedayofplayshall,ifhefailstogivesufficientexplanationtotheBoardwhencalledupon,beremovedbytheBoardfromthelistofMembersoftheClub,andheshallforfeitallrighttousetheClub,togetherwithanysumswhichheshallhavepaidforhissubscription.
48. Club not to be used for Business Purposes
NoMembershallcarryonhisprofessionorbusinessintheClubnoruseitsnameinanyadvertisement,prospectusordescription,norcauseanyletterstobeaddressedtohimattheClubotherwisethaninhisownpropername.NoMembershallusetheClubforthepurposeofinterviewingorengagingemployees.MembersmayhirethefacilitiesoftheClubfortheseandotherpurposesonsuchtermsastheBoardmaydeterminefromtimetotime.
49. Notices
NopaperorplacardwrittenorprintedshallbeputupintheClubwithoutthesanctionoftheChiefExecutive.
50. Club Address
NoMemberoftheClubshallallowhisnamewiththeaddressoftheClubattachedtheretotoappearinanyadvertisementwhatever,orintheprospectusofanypubliccompanyofwhichhemaybeadirectororofficer.
51. Members’ Addresses, Letters and Parcels
51.1 EachMembershallcommunicatehisaddress,hiselectronicaddressorthatofhisBankerorAgentfromtimetotimetotheCompanySecretary,andallnoticessenttosuchaddressshallbeconsideredasdulydelivered.IfaMemberleavesnoaddress,theClubshallbedeemedhislastknownaddress.
51.2 AddressesandtelephonenumbersofMembersshallnotbegivenbyanyemployeeoftheClubtoanyperson,otherthananotherMember.Communicationsinwriting(butnotparcels)addressedtoaMemberattheClubwillbeforwardedifpracticableattheMember’srisk.
51.3 NosuchcommunicationorparceladdressedtoaMembershallbegiventoanypersonexcepttheMembertowhomitisaddressedwithoutsuchMember’swrittenauthority.
51.4 EveryMembershallbeentitledtoknowthename,address,telephonenumberandelectronicaddress(ifany)ofeveryotherMemberbutshallnotcommunicatethisinformationtoanon-Member.IfsuchinformationissocommunicateditshallconstitutegroundsforexpulsioninaccordancewiththeprocedureinRule32.
26 RULES 47.1 – 51.4
51.5 PersonaldataincludingelectronicaddressessuppliedtoaMemberbyanemployeeoftheClubshallonlybeusedformattersrelatingtotheClubandshallnotbeusedforcommercialpurposes.
52. Payment of Accounts
52.1 Membersovertheageof18mayonlyobtaincreditattheClubbyusingtheirmembershipcardbackedbyadirectdebitmandate.TheDirectorsmaygrantfacilitiestoMemberstoobtaincreditbutintheeventoffailuretocomplywiththetermsthereof,aMembershallnotbeentitledtoanyofhisrightsasaMember.
52.2 InadditiontotheaboveallunpaidbillswillbearsuchinterestastheDirectorsshalldetermine.
52.3 TheBoardmayestablishafundforprovidingloanstoExistingMembersandprospectiveMembersforthepurposeofpurchasingRedeemableShares.
52.4 IfandtotheextentthatanyMemberowesanyamountforwhateverreasontotheClub(orasthecasemaybetoQCHLorQCLoranyothersubsidiaryofQCHL)thentheClub(orasthecasemaybeQCHLorQCLorsuchothersubsidiaryofQCHL)shallbeentitledtosetoffsuchamountagainstanyamountwhichanyofthoseentitiesisthenorbecomesobligedtopaytothatMember.
53. Cheques
TheClubwillnotcashcheques.
54. Employees
54.1 NoMembershallintimateorcausetobeintimatedtoanyQCLemployeehiswillingnesstotakeanysuchemployeeintohisservice.
54.2 MembersdesiringtheservicesofanyofQCL’semployeesoutsidetheClubpremisesmustmakeapplicationtotheChiefExecutive.Permissionforsuchserviceswillonlybegrantedinexceptionalcircumstances.
55. Suggestions or Complaints
55.1 AMemberhavingcauseforcomplaintorsuggestionstomakeshalladdressalettertotheCompanySecretary,givingtheparticularsthereof.TheCompanySecretaryshallreferthemattertotheChiefExecutiveortotheBoard,asappropriate.
55.2 InnocaseshallaMemberbethesubjectofapersonalreprimandformakingacomplaintagainstanofficialoremployee.
56. Dogs or any other Animals
NoMemberorguestshallbringadogoranyotheranimalintotheClubpremisesorbuildings.
57. Removal of Books, Newspapers etc.
NoMembershallremoveabook,newspaper,magazineorperiodicalofanydescriptionfromapublicroom,orremoveorpermittobetakenfromthe
RULES 51.5 – 57 27
ClubhouseanyarticlethepropertyoftheCluborQCLsuppliedforthegeneraluseofMembers.
58. Liquor
IntoxicatingliquormaybesoldtoMembersandotherpersonsinaccordancewiththeterms,fromtimetotime,oftheClub’sLicence.
59. Loss of Members’ Property and Exclusion of Liability
59.1 NoresponsibilityorliabilityshallattachtotheClub,QCLorQCHLinrespectofthepropertyofanyMember,orofhisguests,whichmaybelostintheClub.TheClubandQCLreservestherighttodisposeofanypropertyfound,butwhichremainsunclaimedafterthreemonths.
59.2 QCLanditsemployeeswillnotbeliableinanywayforthelossof,ordamageto,thepropertyofMembersor(totheextentsuchexclusionispermittedbylaw)forpersonalinjurytoordeathofanyMember,excepttotheextentthatsuchloss,damage,personalinjuryordeatharisesfromthewilfulact,neglectordefaultofQCLoranyofitsemployees.
60. Availability of Rules
AcopyoftheseRulesandtheBye-LawsshallberetainedinReceptionandnoMembershallbeabsolvedfromtheireffectbyanyallegationofnothavingreceivedthemorofignoranceoftheircontents.
61. Final Distribution Rules
ThisRuleismadepursuanttoclause1.2oftheDeedofTrust.ShouldtheClubbedissolvedorotherwiseceasetoexistthetrustpropertyshallafterpaymentofallliabilitiesbedistributedamongpastandthenpresentMembersastheTrusteesshallintheirabsolutediscretiondetermine.TheTrusteesshallattheexpenseofthetrustproperlycarryoutsuchenquiriesandconsultationsastheyshallintheirabsolutediscretionthinkfitandmayapplytothecourtfordirectionsorsanction.
62. Disclosure of Information
AllMembersshallbeentitledtoreceiveand/ortoinspecttheminutes,recordsandfinancialandotherinformationoftheClubatthetimesandonthebasisreferredtoinSchedule6.
28 RULES 57 – 62
Schedule 1(a) TransitionalprovisionsforelectionofDirectors
1. FouroutofthoseelectedasMemberDirectorsinSeptember2007shallstanddownattheAnnualGeneralMeetingin2009andfournewMembersshallbeelectedasMemberDirectorsinaccordancewithSchedule3.
2. Atthe2010AnnualGeneralMeetingtheremainingtwoMemberDirectorselectedin2007shallstanddownandtwooutofthesixelectedasDirectorsin2008shallstanddownandfournewMemberDirectorsshallbeelectedinaccordancewithSchedule3.
3. Atthe2011AnnualGeneralMeetingthebalanceoffourMemberDirectorselectedin2008shallstanddownandfournewMembersshallbeelectedinaccordancewithSchedule3.
4. Thereafter,eachMemberDirectorshallstanddownasprovidedinRule3.3.
5. IftheDirectorswhoaretoretireunderthetermsofthisSchedulecannotagreebetweenthemastowhichofthemshouldstanddown,thenthepersonstostanddownshallbeselectedbylot.TheCompanySecretaryofQCLshallconductthelot.
6. Fortheavoidanceofdoubt,MemberDirectorsshallserveamaximumoftwoconsecutivethreeyearterms.TheholdingofofficeasaDirectorotherwisethanpursuanttoelectionbytheMembers(egbyappointmentbytheTrusteesorbytheBoardtofillavacancypursuanttoRule3.3.3)shallnotcountasoneofthoseterms.
29
Schedule 1(b) TransitionalprovisionsfortheelectionofTrustees
1. Ineachofthefouryearscommencingin2009oneoftheTrusteeselectedin2008shallstanddown,hisreplacementtobeelectedinaccordancewithSchedule3(b).
2. IftheTrusteeswhoaretoretireunderthetermsofthisSchedulecannotagreebetweenthemastowhichofthemshouldstanddownthenthepersonstostanddownshallbeselectedbylot.TheCompanySecretaryofQCLshallconductthelot.
3. NotwithstandingtheprovisionsofRule3.5.2,theTrusteesinofficeon1stJanuary2008maystandforelectionfortwoconsecutivefouryearterms.
30
Schedule 2 MembershipPercentages
Category Percentage
Full 100
FullUnder28 65
FullUnder22 35
FullUnder12 10
FullOffPeak 75
Over75 50
Over65 70
Rackets 80
RacketsO65 56
RacketsU28 52
RacketsOffPeak 60
Squash 50
SquashU28 33
FullCountry 75
RacketsCountry 60
FullCountryO65 53
CountryU28 56
RacketsCountryU28 45
RacketsSubsidised 16
Overseas 30
Social 30
HonoraryMember
HonoraryPlayingMember 0
LifeMember
31
}
Schedule 3(a) AppointmentofDirectorsofQCHLandQCL
1. TheDirectorsofQCHLshallbeappointedbytheordinaryshareholdersofQCHL.QCT,whichisasubstantialholderofordinarysharesofQCHL,shallvoteitssharesinaccordancewithsuchdirectionsasmaybereceivedbytheTrusteesfromtheMembersfromtimetotimeinaccordancewiththeseRules(MemberDirectors).
2. TheDirectorsofQCLshallbethesamepersonsastheDirectorsofQCHL.TheChairmanoftheBoardofDirectorsofQCLandQCHLcanattendthemeetingsofQCTrusteesLtdandtheChairmanofQCTrusteesLtdcanattendtheBoardofDirectorsofQCLandQCHL,butneitherwouldhavevotingrights.
3. AnyMember(notbeingthepersontobenominated)aged18oroveronthepreceding1stdayofOctobermaynominateonlyoneMembertobeappointedasadirectorofQCLandofQCHLatanAnnualGeneralMeetingoftheClub.Inordertodoso,hemustdelivertotheCompanySecretaryofQCLnotlessthan42normorethan60daysbeforethedayoftherelevantAnnualGeneralMeeting:
3.1 aletterstatingthatheintendstonominateanotherMemberforelectionas aDirector;and
3.2 writtenconfirmationfromthatotherMemberthatheiswillingtobeelected.
4. Notlessthan35daysbeforetheAnnualGeneralMeetingoftheClubalistofretiringDirectorsandoftheMembersnominatedtofillthevacanciesshallbepostedontheClubnoticeboard(collectivelyinthisSchedule“theCandidates”).
5. Nocommittee,group,association,alliance,factionorclubshallbywayofunsolicitedcommunicationinwritingcanvastheMembersinsupportofaparticularCandidateorindicateinanywaythataCandidateisamemberoforfavouredbyanycommittee,group,association,alliance,factionorclub.
6. Notlessthan28cleardaysbeforetheAnnualGeneralMeetingoftheClubtheCompanySecretaryshallwritetotheMembersnotifyingthemofthenominationsandenclosingaballotpaperonwhichtheMembersshallcasttheirvoteforuptobutnotexceedingthenumberofvacanciestobefilledwiththeCandidatesoftheirchoice.EachCandidatemayrequesttheCompanySecretaryofQCLtoincludematerialpromotinghimselftotheMembers(notlongerthan250wordsandaphotographiftheCandidatesowishes)whichtheCompanySecretaryshallcausetobedespatchedtotheMemberswiththenotificationprovidedthesameisnotdefamatoryorwouldinhisreasonableopinionbringtheClubintodisrepute.Votingformorethantherelevantnumberofvacanciesshallrendertheballotpaperinvalidanditshallnotcount.Intheeventoftherebeingthesamenumberorlessnominationsthantherearevacanciesthereshallbenoneedforaballot
32
andsuchpersonsashavebeennominatedshallbedeemedtobeelectedandtheappropriatedirectionsshallbegivenbytheCompanySecretarytoQCHLandQCL.
7. ThecompletedballotpapersmustbereceivedbytheCompanySecretarynotlaterthan3dayspriortotheAnnualGeneralMeeting.TheCompanySecretaryshallensurethattheballotpapersremainsecureandaredeliveredtotheElectoralReformSociety(ortosuchotherindependentscrutineersasshallbeappointedbytheTrustees).
8. TheballotpapersshallbecountedbytheElectoralReformSocietyorotherindependentscrutineersappointedbytheTrusteeswhoshalldelivertheresultsoftheballottotheCompanySecretaryofQCL.Thefirst-past-the-postsystemwillbeadoptedbytheClubsothesuccessfulCandidateswillbethosewiththemostvotes.
9. TheCompanySecretaryofQCLshallannouncetheresultsofthesuccessfulCandidatesattheAnnualGeneralMeetingoftheClubandshallgivetheappropriatenotificationtotheOrdinaryShareholdersinQCHL.
10. IntheeventofanyvacanciesarisingintheelectedBoardsofQCLorQCHLaftertheannualballotandbeforethenextAnnualGeneralMeetingoftheClub,theDirectorsofQCLor(asthecasemaybe)QCHLshallhavethepowertofillthem.AnyDirectorsoappointedshallbesubjecttoretirementatthenextAnnualGeneralMeetingoftheClubbuthistimeservedasanunelectedDirectorshallnotbecountedforthepurposesofRule3.3.4.
SCHEDULE 3(a) 33
Schedule 3(b) ElectionofTrustees
1 Anymember(notbeingthepersontobenominated)aged18oroveronthepreceding1stdayofOctobermaynominateaMembertobeappointedaTrusteeatanAnnualGeneralMeetingoftheClub.InordertodosohemustdelivertothecompanysecretaryofQCHLnotlessthan42normorethan60daysbeforethedayoftherelevantGeneralMeeting:
1.1. aletterstatingthatheintendstonominateanotherMemberforelectionasa Trustee;and
1.2 writtenconfirmationfromthatmemberthatheiswillingtobeelectedas aTrustee.
TheBoardofQCHLmayalsonominateupto4MemberstobeappointedasaTrusteeatanAnnualGeneralMeetingoftheClub.
2. Notlessthan35daysbeforetheAnnualGeneralMeetingoftheClubalistofretiringTrustee(s)andoftheTrustee(s)nominatedtofillthevacanciesshallbepostedontheClubnoticeboard.
3. TheprovisionsofSchedule3aparagraph5shallapplysubjecttosuchamendmentasthecontextpermits.
4. Notlessthan28cleardaysbeforetheAnnualGeneralMeetingoftheClubtheCompanySecretaryofQCHLshallwritetotheMembersnotifyingthemofthenominationsandenclosingaballotpaperonwhichtheMembersshallcasttheirvotesforuptobutnotexceedingthenumberofvacanciestobefilledwiththecandidatesoftheirchoice.EachcandidatemayrequesttheCompanySecretaryofQCHLtoincludematerialpromotinghimselftothemembers(notlongerthan250wordstogetherwithaphotographifthecandidatesowishes)whichtheCompanySecretaryofQCHLshallcausetobedespatchedwiththenotificationprovidedthesameisnotdefamatoryorwouldinhisreasonableopinionbringtheClubintodisrepute.Votingformorethantherelevantnumberofvacanciesshallrendertheballotpaperinvalidanditshallnotcount.Intheeventoftherebeingthesamenumberorlessnominationsthantherearevacanciesthereshallbenoneedforaballotandsuchpersonsashavebeennominatedshallbedeemedtobeelected.
5. ThecompletedballotpapersmustbereceivedbytheCompanySecretaryofQCHLnotlaterthan3dayspriortotheAnnualGeneralMeeting.
6. TheballotpapersshallbecountedbyindependentscrutineersappointedbytheCompanySecretaryofQCHLwhoshalldelivertheresultsoftheballottotheCompanySecretaryofQCHL.ThefirstpastthepostsystemwillbeadoptedbytheClubsothesuccessfulcandidateswillbethosewiththemostvotes.
34
7. TheCompanySecretaryofQCHLshallannouncetheresultofthesuccessfulcandidatesattheAnnualGeneralMeetingoftheClubandshallnotifytheotherTrusteesaccordingly.
8. IntheeventoftherebeingatanyonetimelessthanfourTrusteestheninaccordancewiththeDeedofTrusttheremainingTrusteesmayappointadditionalTrustee(s).AnyTrusteesoappointedshallbesubjecttoretirementatthenextAnnualGeneralMeetingoftheClub.FortheavoidanceofdoubthisunelectedperiodofserviceasaTrusteewouldnotcounttowardsthetwoconsecutiveperiodsoffouryearsreferredtoinRule3.5.2.
SCHEDULE 3(b) 35
Schedule 4 TheRightsoftheDebentureHoldersundertheseRules
1. ThefullrightsandobligationsofQCHLandtheDebentureHoldersaresetoutinaDeedofCovenantmadebetweentherespectiveDebentureHoldersandQCHL(“theDebentureDeed”).NothingintheseRulesshallbesoconstruedastopreventtheperformanceoftherespectiverightsandobligationscontainedtherein.
2. TheBoardshall:
2.1 provideintheBye-Lawsforatotalof3LawnTenniscourtsbeingavailableforallDebentureHolders3daysinadvanceoftheregularbookingperiodfortheDebentureHolder’sownuseonly(exceptinMayandJune).The3courtsshallconsistof2indoorcourtsand1outdoorcourtduringwinterand2outdoorcourtsand1indoorcourtduringsummer;
2.2 establishanHonoursBoardasdescribedintheDebentureDeed.
3. AClassADebentureHoldershall:
3.1 athiselectionbeaLifeMemberandaccordinglyshallbefreefrompaymentofanyannualsubscription;
3.2 beentitledirrevocablytonominatehisspouseorpartnertobeaLifeMemberor,hischildtobeaMemberforaperiodof40calendaryearsfromthedateuponwhichtheClassADebentureHoldershallnotifytheClubofhischild’sidentity;
3.3 beentitledtonominatetwoofhischildrenundertheageof28tobeUnder28FullMemberswhoshallbefreefromthepaymentofannualsubscriptionsuntilsuchtimeastheyshallrespectivelyceasetobeanUnder28FullMember.
4. AClassBDebentureHoldershall:
4.1 athiselectionbeaFullMemberandbefreefromthepaymentofannualsubscriptionaslongasheshallholdhisDebenture.
4.2 beentitledtonominateoneotherpersonbeinghisspouse,partnerorchildtobeaFullMemberwhoshallbeexemptfromthepaymentofannualsubscriptionsaslongastheClassBDebentureHoldershallholdhisDebenture.
5. AClassCDebentureHoldershallathiselectionbeaFullMemberandbeexemptfromannualsubscriptionswhilstheshallholdtheClassCDebenture.
6. NotwithstandingtheaboverightstobeMembers,theserightsaresubjecttotherespectivepersonsbeingacceptedasMemberswhereappropriatepursuanttoRule28andexpulsionpursuanttoRule32andtheotherrules.
36
7. ThetermsClassA,ClassBandClassCDebentureHolderhavethemeaningassetoutintheDeedofCovenant.
Information: Summary of Debenture Holders’ Rights in the Deed of Covenant
1. TherearethreeclassesofDebenture.ClassesAandBaretoberepaidin2022andClassCin2017.
2. ClassAisfor£250,000.00
ClassBisfor£125,000.00
ClassCisfor£75,000.00
3. NointerestispayableonanyoftheDebenturesandtheyarenottransferablebutholderswillgetthefullpricebackwhateveritmaybeatthetimefortheRedeemableSharestheyacquireandsubsequentlysell.
4. AClassADebentureHolderhasthefollowingrights:
• Toacquireupto4RedeemableSharesforthemselves,theirspouseorpartnerandchildrenofanyagefor£1.00pershare.
• FullmembershipoftheClubforlifewithoutfurtherpaymentofannualsubscriptionsfortheClassADebentureHolderhimself.
• FullmembershipoftheClubforlifewithoutpaymentofannualsubscriptionsfortheDebentureHolder’sspouseorpartnerorforaperiodof40yearsinthecaseofachildoftheClassADebentureHolder.
• AwaiverofannualsubscriptionfortwooftheClassAHolder’schildrenundertheageof28whilsttheyremainundertheageof28.ThiscontinuesevenaftertheDebentureisrepaid.
• DuringthecurrencyoftheDebenturethefollowingadditionalrightsinrespectoftheTournament:
2ticketsforeachdayoftheTournamentorattheClassholder’selection14ticketsfortheTournamentsubjecttoamaximumof4ticketsforanydayoftheTournament.
AccesstoaDebentureHolders’Loungeonpayment.
5. AClassBDebentureHolderhasthefollowingrights:
• ArighttoaRedeemableShareforhimselfatapriceof£1.00.
• TherighttoaRedeemableShareforhisspouseorpartneroroneofhischildrenifanyfor£1.00.
• ThesetwoRedeemableShareholderswillbefullMembersoftheClubwithoutpaymentoffurthersubscriptionforthelifeoftheDebenture.
SCHEDULE 4 37
• AClassBHolderisentitledinrespectoftheTournamentto:
2ticketsforeachdayoftheTournamentor,attheClassBHolder’selection,14ticketsfortheTournamentsubjecttoamaximumof4ticketsforanydayoftheTournament.
AccesstotheDebentureHolders’Loungeonpayment.
6. AClassCDebentureHolderhasthefollowingrights:
• ArighttoaRedeemableShareforhimselfatapriceof£1.00.
• TobeaFullMemberoftheClubwithoutpaymentoffurthersubscriptionforthelifeoftheDebenture.
• InrespectoftheTournamenttothefollowing:
1ticketforeachdayoftheTournamentor,attheClassCHolder’selection,7ticketsfortheTournamentsubjecttoamaximumof4ticketsforanydayoftheTournament.
AccesstotheDebentureHolders’Loungeonpayment.
7. ThereisprovisionforaDebentureHolders’dinnerpriortotheTournamentandtheprovisionofanHonoursBoardwithintheClub.
38 SCHEDULE 4
Schedule 5 Committees
1. TheBoardmayestablishsuchcommitteesasitshalldeterminetobenecessarytoassistitinitsduties.EachsuchcommitteeshallhaveaDirectoramongstitsmembers.
2. TheBoard,inconsultationwiththerelevantcommittee,shallberesponsibleforestablishingthatcommittee’stermsofreference.ThisshallnotapplytotheRulesCommitteeortheAuditCommittee,whosetermsofreferencearesetoutbelow.
3. EachcommitteeshallhavesuchauthorityandpowerastheBoardmayinitsabsolutediscretiondetermine,savethatnocommitteemay,withouttheapprovaloftheBoardoneachoccasion,authoriseanyexpenditure.
4. TheTrusteesshallappoint:
4.1 AnAuditCommitteeNoDirectorshallbeamemberoftheAuditCommittee.TheAuditCommitteeshallbeappointedbytheTrusteesandshallconsistofnotlessthanthreeMemberswhoaresuitablyqualifiedfortheperformanceofthefunctionsofthiscommittee.ThiscommitteeshallreportdirectlytotheTrusteesaswellastotheBoard.Theirfunctionshallbe:
4.1.1 tomonitortheintegrityofthefinancialstatementsofQCLandQCHL;
4.1.2 toreviewthecompany’sinternalfinancialcontrols;
4.1.3 tomonitorandreviewtheeffectivenessofinternalaudit,ifany;
4.1.4 torecommendtheappointmentoftheexternalauditorandconsidertheirremunerationandtermsofengagement;
4.1.5 toreviewandmonitortheexternalauditor’sindependence,objectivityandtheeffectivenessoftheauditprocess;
4.1.6 todevelopandimplementpolicyonanyuseoftheexternalauditortosupplynon-auditservices;
4.1.7 toreviewwhistleblowingarrangementsforstaff.
4.2 ARulesCommitteeTheRulesCommitteeshallbeatleastthreeinnumberandshallconsistofatleastoneTrusteeandsuchotherFullMembersdulyappointedbytheTrusteeswhoaresuitablyqualifiedfortheperformanceofthefunctionsofthiscommittee.ThefunctionofthiscommitteeistorecommendtotheTrustees,theBoardandtheMembersanychangestotheseRulesandtoadviseupontheBye-Lawsandotherconstitutionalmatters.
39
Schedule 6 DisclosureofInformation
1. ExceptasreferredtointhisSchedulebelow,orotherwiseasrequiredbylaw,theseRulesortheArticlesofAssociation,Membersshallnotbeentitledtoreceiveortoinspectcontracts,deeds,documents,recordsorfinancialorotherinformationheldbytheClub.
Contracts
2. TheBoardand/or(asthecasemaybe)theTrusteesmayintheirsolediscretionmakeavailableforinspection,onsuchtermsastheyshallthinkfit,contractsandotherlegaldocumentsrelatingtotheClub,orappropriatesummariesthereof.
Minutes
4. “ClubMinutes”(meaningminutessubjecttotheexclusionsandmodificationssetoutbelow)ofmeetingsoftheBoardshallwithin14daysafterapprovalbemadeavailabletoMembersonthenoticeboardandthroughsuchothermeansofcommunicationastheChiefExecutiveshallthinkfit.
5. ConfidentialmattersshallnotbeincludedinClubMinutes.Forthispurpose“confidentialmatters”shallinclude,butshallnotbelimitedto,matterswhicharepersonallysensitive(suchasdisciplinaryandhardshipissues,oritemswhichmayaffectthelivelihoodofindividualmembersofstaff)commerciallysensitive(suchasdetailsofcontractnegotiationsandtendersforcapitalexpenditure)ormatterswhichareofalitigiousnature.ThedecisionoftheChairmanastoconfidentialmatterswhicharenotappropriateforinclusioninClubMinutesshallbefinal.
6. IndividualexpressionsofopinionorofdissentshallnotberecordedintheClubMinutes,butonlycollectivedecisionsoftheBoard.
7. MinuteswhicharepreparedforcirculationtoandusebytheBoardorbyanyCommitteeoftheBoard,butwhichdocontainconfidentialmattersorindividualexpressionsofopinionasreferredtoinparagraphs4and5above(“ConfidentialMinutes”)includingfortheavoidanceofdoubttheConfidentialMinutesoftheBoardoranyCommitteeoftheBoardrelatingtomeetingsheldpriorto20May2009shallnotbeavailabletoanyMemberoftheClubexcept(a)totheTrusteesduringtheirrespectiveperiodsofofficeand(b)toDirectorsduringtheirrespectiveperiodsofoffice.TrusteesandDirectorshavingaccesstosuchMinutesareobligedtorespecttheconfidentialitythereof.
8. ClubMinutesforanyCommitteesoftheBoardshallbepreparedandmadeavailabletoMemberswitheffectfromsuchdateastheBoardshallthinkfit,butby
nolaterthanthedateofthe2011AGMoftheClub.SuchClubMinutesshallalsobemadeavailablewithin14daysafterapproval,onthenoticeboardandthroughsuchothermeansofcommunicationastheChiefExecutiveshallthinkfit.
9. MinutesofthemeetingsoftheTrusteesshallalsobemadeavailableonthesamebasisasClubMinutesofmeetingsoftheBoard.MinutesofthemeetingsoftheAuditCommitteeandtherecommendationsoftheRulesCommitteeshallbepreparedonasimilarbasisandmadeavailabletoMembersfromsuchdateandonsuchtermsastheTrusteesshallthinkfit,butsothatsuchminuteswillstarttobeavailablefromnolaterthanthe2011AGMoftheClub.
Financial Information
10. Asrequiredbylaw,financialinformationshallbemadeavailabletoMembersonceayearintheannualauditedreportandaccountsbysuchmeansofcommunicationastheChiefExecutiveshallthinkfit.
11. ThefollowingfinancialinformationshallbemadeavailableforinspectionattheClubonpriorapplicationtotheCompanySecretary/ChiefFinancialOfficer:
a. AsummaryinsuchformastheBoardshallthinkfitofmanagementaccounts preparedfortheBoardshallbemadeavailableonaquarterlybasisand within7daysaftertherelevantBoardmeeting
b. Cashflowforecastsshowingtheforecastcashbalancesattheendofthe followingfiveyearperiodshallbemadeavailableonahalf-yearlybasis
c. Aconsolidatedbalancesheetandconsolidatedprofitandlossaccountshall bemadeavailableonahalf-yearlybasis
11. AcapitalexpenditurebudgetapprovedbytheBoard,asprovidedforunderRule38.11(andrelevantdetailsifactualcapitalexpenditureexceedsbudgetedcapitalexpenditureby£50,000ormore,asprovidedforinRule38.12)willbepostedonthenoticeboardandonthewebsiteand/orshallbecommunicatedinsuchotherwayastheChiefExecutiveshallthinkfit.
SCHEDULE 6 4140
The Bye-laws of The Queen’s Club
Thesebye-lawsareliabletoalterationandadditionfromtimetotimebytheBoardofQueen’sClubLtd.
IntheBye-laws,themasculineshallincludethefeminine.
1. Bye-Laws Enforcement
TheseBye-lawsshallcomeintoforceon1stMay2008,andmustbereadinconjunctionwiththerulesoftheclubfromtimetotime.
2. Club Hours
SaveastheBoardshalldetermine,theclubwillbeopenfortheusebyMembersoneverydayexceptasfollows:
ChristmasEve:closes1pm
ChristmasDay:closedallday
BoxingDay:closedallday
NewYearsEve:closes3pm
PublicHolidays:closes9pm
TheClubhouseisopenfrom7.00amto11:00pm(butwillremainopenlaterforspecialevents,fromtimetotime).
TheBarisopenfrom11.00amto11.00pm.
TheCaféisopenfrom8.00amto11.00pm
TheDressingroomsareopenfrom7.00amto11.00pm
TheReceptionisopenfrom7.00amto9.45pm(closes8.45pmatweekends)
TheShopisopenfrom9.00amto7.00pmweekdaysandfrom9.00amto6.00pmatweekendsandduringpublicholidays
TheGymnasiumisopenfrom7.00amto10.00pm
TheClubofficesareopenMondaytoFridayfrom9.00amto5.00pm
3. Membership Cards
(a) Membersmustshowtheirmembershipcardsonalloccasionsasrequestedbyamemberofstaff.ShouldamemberhaveforgottenormisplacedtheirmembershipcardtheymaybeaskedtogototheClubreceptiontoprovetheiridentity.
(b) Membershipcardsarenottransferable,andmembersarerequestedtoensurethattheyaresafeguardedatalltimes.
(c) Intheeventofacardbeinglost,theMembershipOfficeshouldbeinformed.
4342
4. Cars
(a) Providedthereisspaceavailable,MembersusingtheClubmayparkcarsintheareasdesignatedatsuchtimeastheyareusingtheClub’sfacilities.
(b) ClubsecuritystaffwillbeexpectedtocheckcarsandtheirpassengersatClubentrances.
(c) CarsmayonlybeparkedinthegroundsovernightwiththepriorconsentoftheChiefExecutiveorhisauthoriseddeputyortheSecurityManager.
(d) CarsareleftintheClub’sgroundsattheowner’srisk.
(e) AccesstothegroundswillberefusedifamemberdoesnotdisplayacurrentCarParkpass,orproduceamembershipcard.
(f) Therightisreservedtomoveanycarsparkedinanunauthorisedmanner.
(g) Motorcyclesandbicyclesaretobeleftinthebaysandracksprovided.
5. Court Booking and Charges
(a) ThescheduleofchargesforcourtandguestfeeswillbereviewedannuallybytheBoardtotakeeffecton1stOctoberineachyear.TheywillbedisplayedontheClubnoticeboardandwebsite.
(b) Allchargesforcourtfeesmustbepaidinfull,onthedayofplay,bytheMemberinwhosenamethecourtisbooked.Nopartialcourtfeesareallowed,savethosepayablebyMembersforrealtennisandracketscourts,aswellasbyMembersplayingalawntennisorsquashgamearrangedbytheClub.
(c) TheMemberinwhosenamethecourtisbookedshouldconfirmhisbookingpriortoplay,onthedayofplay.ForMemberswithadirectdebitinforce,suchconfirmationconstitutesacceptancethattheappropriatecourtfeeshouldbechargedtotheMember’saccount.
(d) MemberswithadirectdebitinforcewhofailtoconfirmthecourtatReceptionwillbelevieda“noshow”charge,whetherornotthecourtisused.Memberswithoutadirectdebitinforce,whofailtoconfirmthecourt,willbeleviedthecourtfeeandthe“noshow”charge,togetherwithanadditionaladministrativecharge.SuchchargeshallbedeterminedbytheBoardfromtimetotime.
(e) Ifthecourthasbeenpaidforinadvance,theMemberhastherighttouseit,whatevertimehearrives.Ifthecourthasbeenbookedbutnotpaidfor,itwillnotbeheldformorethan10minutesbeyondthestartingtimeforwhichitisbooked.Itisthenavailableforrebooking.Thetimeshallbethetimeoftheclockinreception.
(f) Whenbooking,aMembermaynotusethenameofanotherMember,savewhenbookingforMembersofhisimmediatefamily.
(g) Courtsmaybereserved,atthediscretionofBoard,forcoaching,formatches,tournaments,groupsessionsandallbookingrightsaresubjecttosuchreservationsoranyotherevents.
44 BYE-LAWS
6. Guests
(a) GuestsmustbedeclaredattheGate,theguestformscompletedatReceptionandtheappropriatefeepaid,priortoplay.IntheeventofaMemberfailingtoensurethattheguestfeeispaid,theMemberwillbechargedanadditionallevyof£25.Ontheoccasionofthesecondsuchfailure,theMemberwillbechargedanadditionallevyof£100.
(b) NoguestshallbeadmittedtotheCluborgroundsforthepurposeofplayingmorethansixtimesinanyonefinancialyear(from1Octobereachyear).
(c) Guestsmayparkprovidedthatspaceisavailable.
(d) Guestswhoareunder28onthedayofplayshallpayaguestfeehalfthepricepaidbyaguestwhois28oroveronthedayofplay.
(e) TheBoardmayattheirdiscretionwithdrawtheprivilegesofMemberstointroduceguestsduringtournaments,exhibitionsormatches.
(f) ItistheresponsibilityoftheMemberstoensurethattheirguestsconformtotheRulesandBye-LawsoftheClub.Thisincludesadherencetodressregulations.
(g) GuestsarenotpermittedtousetheGymnasium.
7. Lawn Tennis
(a) ThelawsofthegameshallbethoseadoptedforthetimebeingbyTheLawnTennisAssociation
(b) Thedresscodeisthateachitemofclothing,includingshoes,mustbepredominantlywhite,withtheexceptionoftracksuitswornincoldermonths(OctobertoApril).
(c) Thedecisionastowhetheracourt,orcourts,shallbeclosedforanyreasonshallrestwiththeGroundsManager,inassociationwiththeChiefExecutive.
(d) CourtsmaybebookedforperiodsofonehourattheReceptiononanydayoftheweek,uptoeightdaysinadvance,bytelephonefrom9.00am,andinpersonfrom9.30am.
(e) Thenormaltimesofplayforuncoveredcourtsareasfollows:-
AllWeatherCourts 8.30amto8.30pm
RedShaleCourts 9:30amto8:30pm
IndoorCourts Daily 7.30amto10.30pm
PublicHolidays 7:30amto8:30pm
GrassCourts 10:30amto8.30pm (weatherconditionspermitting)
BYE-LAWS 45
(f) Membersarepermittedtotransferfromanindoorcourttoanoutdoorcourt.Thecourtfeepayablewillbetheindoorcourtfee.
(g) Membersmaynotbookbothanindoorandanoutdoorcourtforthesameperiodofplay.
(h) OffpeakMembersmayplayatthefollowingtimes(theoffpeakhours):
1st October to 31st March:
MondaytoFriday: CoveredCourts 8.30amto9:30am 12:30pmto4:30pm
OutdoorCourts 8:30amto4:30pm
Friday(inadditiontotheabove)
CoveredCourts 7:30pmto10:30pm
Saturday,SundayandPublicHolidays
CoveredCourts 8.30amto9.30am 6.30pmto10.30pm
OutdoorCourts 8:30amto4:30pm
1st April to 30th September:
MondaytoFriday: CoveredCourts 8.30amto10:30pm
OutdoorCourts 8:30amto4:30pm
Friday(inadditiontotheabove)
OutdoorCourts 7:30pmto8:30pm
Saturday,SundayandPublicHoliday
CoveredCourts 8.30amto9.30am 4.30pmto10.30pm
OutdoorCourts 8:30amto9:30am 4.30pmto8.30pm
(i) Charges
(a) Amemberwhohasbookedacourtanddoesnotwishtouseitmustgiveat least48hours’noticetoReception.Otherwise,intheeventofthecourtnot beingre-sold,hewillberequiredtopayforitunlessweatherconditionsor badlight(ifapplicable)wouldhavemadeplayimpossible.
(b) AllMembersmaybookandplayontheoutsidecourts(exceptgrass)freeof chargeupto5:30pmMondaytoFriday.
(j) Membersunder18yearsofagearenotpermittedtobookgrasslawntenniscourts.Membersunder18yearsofagemayplayongrassifaccompaniedbyafellowMemberover18yearsofage.
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8. Lawn Tennis Professionals
(a) MembersmaybooklessonsbycontactingtheGamesdepartmentortheProfessionalsdirect.
(b) Eachlessonwillbeforaperiodof55minutes.
(c) Upto4indoorcourtsarereservedforcoachingonweekdaysupto4:30pm,andupto2courtsfrom6:30pmonweekdaysandweekends.
(d) ThefeesofcoachingwillbeadvertisedontheClubnoticeboard.
(e) ThecourtfeeapplicabletothesurfaceactuallyplayedonispayableinfullatReceptiononthedayofplay.Grasscourtsmaynotbebookedinadvanceforalesson.
(f) Cancellationoflessonsmustbemadeatleast48hoursbeforethelessonisdue,inwhichcasenofeesarepayable.Cancellationwithin48hourswillrequirepaymentofthecourtfee,unlesstheClubisabletore-sellthecourt.
(g) Groupcoachingandclinicsmaybeorganisedfromtimetotime.Detailswillbepostedontheclubnoticeboard.
(h) NocoachingattheClubispermittedbyanyoneotherthanthosetennisprofessionalscontractedbytheQueen’sClubLtd.
9. Real Tennis and Rackets
(a) ThelawsofthegameshallbethoseadoptedforthetimebeingbyTheTennisandRacketsAssociation.
(b) Thedresscodeisthateachitemofclothingmustbepredominantlywhite.
(c) CourtsmaybebookedformembersforperiodsofonehourbycontactingtheofficeoftheRealTennisandRacketsProfessionals.
(d) Courtbookingsmaybemadeupto14daysinadvance.
(e) AMemberwhohasbookedacourtanddoesnotwishtouseitmustgiveatleast48hoursnoticetotheofficeoftheRealTennisandRacketsProfessionals.Otherwise,intheeventofthecourtnotbeingre-sold,hewillberequiredtopayforit.
(f) Thenormaltimesofplayareasfollows:
MondaytoSunday 7.00amto10.30pm
PublicHolidays 8.00amto8.30pm
(g) OffPeakMembersmayplayatthefollowingtimes:
OctobertoApril MondaytoFriday 8.00amto5.30pm
SaturdayandSunday 5.30pmto10.30pm
MaytoSeptember MondaytoSunday 8.00amto10.30pm
BYE-LAWS 47
(h) RacketsballsareavailableforhirefromtheattendantintheGentlemen’sDressingRoom.Theballsmustbereturnedafteruse.
10. Real Tennis and Rackets Professionals
(a) MembersmaybooklessonsthroughtheofficeoftheRealTennisandRacketsProfessionals.Eachlessonwillbefortheperiodof55minutes.
(b) Lessonsmaybetakenbetween7.00amand5.30pmonMondaytoFridayandbetween8.00amand5.00pmonaSaturday,SundayandPublicHolidays.
(c) Cancellationoflessonsmustbemadeatleast48hoursbeforethelessonisdue,inwhichcasenofeesarepayable.Cancellationswithin48hourswillrequirepaymentofthecourtfees,unlesstheClubisabletoresellthecourt.
(d) MembersmaycalluponaProfessionaltomarkagame,ongiving24hoursnotice.Ahittingserviceisalsoavailable.
11. Squash
(a) ThelawsofthegameshallbethoseadoptedforthetimebeingbytheSquashRacketsAssociation.
(b) Thedresscodeisthateachitemofclothingmustbepredominantlywhite.
(c) CourtsmaybebookedbyMembersforperiodsof45minutesattheReceptiononanydayoftheweek,14daysinadvance,bytelephonefrom9.00amandinpersonfrom9.30am.
(d) Thenormaltimesofplayforuncoveredcourtsareasfollows:
MondaytoSunday 8.00amto10.30pm
(e) AMemberwhohasbookedacourtanddoesnotwishtouseitmustgiveatleast48hoursnoticetoReception.Otherwise,intheeventofthecourtnotbeingre-sold,hewillberequiredtopayforit.
(f) OffPeakMembersmayplayatthefollowingtimes:
MondaytoFriday 8.00amto4.30pm
SaturdayandSunday 5.30pmto10.30pm
12. Squash Professionals
(a) MembersmaybooklessonsdirectlywiththeProfessional.Eachlessonwilllastforaperiodof45minutes.
(b) ProvidedthattheProfessionalisavailable,lessonsmaybytakenbetween8.00amand6.45pmonMondaytoFridayandbetween8.00amand5.15pmonaSaturday.
(c) Cancellationoflessonsmustbemadeatleast48hoursbeforethelessonisdue,inwhichcasenofeesarepayable.Cancellationswithin48hourswillrequirepaymentofthecourtfee,unlesstheclubisabletore-sellthecourt.
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13. Dress
(a) Onallcourts,predominantlywhiterecognisedclothing,(eacharticleofclothingtobeatleasttwothirdswhite)mustbeworn.
(b) Colouredtrack-suits(orjoggingtrousersandacceptedshirts)maybewornonallcourtsbetweenOctoberandAprilineachyear.Theymustbewornasanadjunctto,notasasubstitutefor,normaltennisclothing.
(c) Advertisingorletteringinanyform,otherthansmallapprovedmotifs,isnotpermitted.
(d) Thefollowingitemsbywayofexamplearenotaccepted:rugbytops,runningorjoggingshorts,leotards,legwarmers.
(e) Shoesandaccessoriesmaybecolouredbutmustbeappropriatefortheparticularsport.Theymustbeofadesignsoasnottomarkordamagethecourts.Studdedshoesarenotpermittedongrasscourts.
(f) Headgearorwristbandsshouldbepredominantlywhite.
14. Gymnasium
(a) NoMembermayusetheGymnasiumwithoutpriorassessmentbyamemberoftheGymnasiumstaff.
(b) NoMembershallatanytimeintroduceexercisestoanotherMember.
(c) Nopersonundertheageof16isallowedtousetheGymnasium.
(d) MembersmustsigninonenteringtheGymnasium.
(e) Foodanddrinkarenotpermitted.
(f) Membersmustbesuitablyattired.
(g) Nonmarkingshoesmustbeworn.
15. Snooker
(a) TheSnookerRoomwillbeavailableforplayfromMondaytoSundayfrom8.00amto10.00pm.
(b) AnyMembercuttingorinjuringtheclothshallpayaccordinglytothedamagedone,butnotlessthan£50.
(c) DamagedballsandcuesaretobepaidforatthecostpricebytheMemberwhocausedthedamage.
(d) Membersareresponsiblefortheliabilitiesincurred,oranydamagedone,byavisitorintroducedtotheClubbythem.
(e) ThetablemaybereservedforperiodsofonehourbyapplicationtotheattendantintheGentlemen’sDressingRoom,inpersonoronthetelephone.
(f) Areturnabledepositwillbepaidbythemember.Detailswillbeenteredintothe‘SnookerRoomBook’andasetofsnookerballswillbeprovided.
BYE-LAWS 49
(g) Attheendofplay,theMembermustreturnthesetofsnookerballsandcuestotheGentlemen’sDressingRoomattendant,whowillrefundthedeposit.
(h) Inordertopreservethecloth,nofoodordrinkmaybeplacedonornearthetable.
16. Catering
(a) ThehoursofopeningandclosingofthecateringareasaregiveninBye-Law2.
(b) IntoxicatingliquorshallbeservedinaccordancewiththetermsoftheClub’sLicence.
(c) MembersandtheirguestsmaynotbringfoodintotheClubgrounds.
(d) PermissionmustbeobtainedbeforebringingwinesorspiritsintotheClubhouse.Corkagewillbepayableatchargesinforceatthetime.
17. Children in the Club
(a) Membersaccompanyingchildrenunder12yearsofageintotheClubareresponsiblefortheirsafetyandbehaviourandshouldbeincloseproximityatalltimes.
(b) Childrenundertheageof6arenotallowedinthepublicrooms,withtheexceptionofSundaysbetween11.00am–4.00pmonconditionthatchildrenbehaveinanappropriatemannerandareaccompaniedbyanadultatalltimes.
(c) Childrenaged8–11inclusivearepermittedtousetheTVRoomandtheCafé,aslongastheyareaccompaniedbyanadultatalltimes.
(d) Childrenaged12andovermayusetheCaféandTVRoomwithoutbeingaccompanied.Normallicensinglawsrestricttheiruseofthebars.
(e) Childrenunder12mayusethetennisandthenontennisfacilitiesoftheJuniorClub,aslongastheyareaccompaniedinthebuildingbyanadultatalltimes,theexceptionbeingwhenthechildistakingpartinacoachingorCluborganisedsession.
(f) ThenumberofchildrenattendingprivatefunctionsorpartiesattheClubmustbelimitedandremainwithintheroombookedandClubtoiletfacilities.TheMemberbookingtheprivatepartywillberesponsibleforthebehaviourofthe“party”childrenandadultguests.StaffmayinsistontheremovalofamisbehavingchildfromtheClubpremises.
(g) Juniorsunder12shouldusethechangingfacilitiesprovidedintheJuniorClub.TheymayonlyusetheClubDressingRoomsifaccompaniedbyanadultMember.Childrenover8yearsofageshouldonlyusethechangingroomfortheirrespectivegender.
(h) Children12yearsorolderusingtheClubfacilities,includingcourts,aresubjecttothesamerules,disciplinesandbehaviourexpectationsasadultMembers.
18. Under 12 members
(a) Aparent,grandparentorguardianofanunder12Membermay,onthechild’sbehalfandusingthechild’sname,bookanyoutdoorLawnTenniscourtotherthanagrasscourtinthesamemannerasaFullMember.
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(b) Theparent,grandparentorguardianmaybook,onbehalfofthechildandusingthechild’sname,intheusualwayanyofthefouroutdoorcourtsdesignatedforuseasJuniorClubcourts,forwhichtherewillbenochargewhenusedbyanUnder12andUnder22categoryMember.
(c) Aparent,grandparentorguardianmay,onbehalfofachildandusingachild’sname,bookasquashcourt.Normalcourtbookingregulationsandpriceswillapply.
(d) Aparent,grandparentorguardianmay,onbehalfofachild,requestalessonwithaRealTennisprofessionalandmaybookacourt,forwhichnormalcourtfeeswillapply.
(e) NothinginthisBye-Lawshallpreventaparent,grandparentorguardianbookingand/orusinganycourtintheusualwayandplayingwithachildunder12providedthatpersonproperlysupervisesandisresponsibleforthechild.
(f) LawnTenniscoachesmayattherequestofaparent,grandparentorguardiangivelessonstoUnder12sinthesamewayasforallotherClubmembers.
19. Babies
AMemberbringingababyintotheClubpremisesmustberesponsibleforitswell-beingandensurethatitdoesnotdisturbothermembers.TheMembermustberesponsibleforthesafeandhygienicdisposalofnappies(andnotleaveittostaff).Breast-feedingshould,whereverpossible,takeplacediscreetlyintheLadiesDressingRoom.BabycarriagesshouldbeplacedatthesideoftheClubbuildingsandnotonthefrontagesorpassageways.
20. The Junior Club
TheJuniorClubhasbeenspeciallycreatedanddesignedforouryoungMembers.Childrenaged6-12yearsareexpectedtousetheJuniorClubtelevisionfacilityparticularlyonSundays.AdultsusingJuniorcourtswhenplayingwithajuniorareexpectedtopay.Parentsorlegalguardianswillberesponsibleforbookingcourtsforchildren.
21. Handheld Electronic Devices and Laptop Computers
(a) “HandheldElectronicDevices”(HED)includethefollowing:amobiletelephone,BlackberryorotherPDA,pager,iPod,iPad,EReader,Kindleandanysimilardeviceotherthanalaptopcomputer.
(b) SubjecttoBye-Law21(c)and21(e)allHEDandlaptopcomputersshallbeswitchedtosilentmodeonenteringtheClubPremisesandkeptsilentuntilleavingtheClubPremises.
(c) TelephonecallsusingHEDmayonlybemadeandreceivedin:
a.TheClubcarparks. b.Astationaryvehicle. c.CentenaryHouse. d.TheCommitteeRoomandthecorridorimmediatelyoutsidethatroom. e.TheClubDressingRooms.Suchcallsshouldbediscreetandshort.
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(d) Notwithstanding(c)aboveHEDwhenusedotherwisethanforthemakingorreceivingoftelephonecallsmaybeuseddiscreetlyinallpartsoftheClubexcept:
a.TheMembers’Bar. b.TheRestaurant. c.ThePresident’sRoom.
(e) LaptopcomputersmayonlybeusedintheCommitteeRoom.
(f) ThisBye-LawdoesnotapplytoanyHEDwhichneedstobeusedbyamemberofstaffondutyinthecourseofofficialduties.
22. Smoking
SmokingisnotpermittedatanytimeintheClubPremisesorintheClubhouse,withtheexceptionofthedesignatedareaoftheterraceoutsideThePresident’sRoom,thesouthern2tablesunderthebalconyonthePavilionTerraceandbetweenthenorthernendofCentenaryHouseandthecemeterywall.Thosewhosmokearetousetheappropriatereceptaclesforash,cigaretteendsandotherlitter.
23. Lockers
AlimitednumberoflockersareavailableforhireintheDressingRoomsonanannualbasis.Daylockersareavailablefordailyuse;anypropertyleftovernightwillberemovedandafeeleviedforitsreturn.ApplicationfordressingroomlockersshouldbemadetotheSecurityManager.
24. Credit
UnlessaMemberhasaseparatemonthlydirectdebitinforcetocoverthecostofgoodsorservicespurchasedintheClub,allitemsmustbepaidforatthetimeofpurchase.
25. Breakages
BreakagesordamagebyaMemberorhisguestshallbepaidforbytheMemberresponsible.
26. Committees
26.1 TheBoardhasestablishedgamescommitteesforthesportsofLawnTennis,Rackets,RealTennisandSquash.AlsoaHealthandFitnessCommittee,aHouseCommittee,aProjectDevelopmentCommitteeandaFinanceCommittee.
26.2 AnymemberwishingtoserveonthesecommitteesshouldwritetotheChiefExecutiveproposinghimselfformembership.
26.3 AppointmentstothesecommitteeswillbebytheBoardofQCLandwilllastforamaximumofthreeyearswiththepossibilityofbeinginvitedtoserveforamaximumofafurtherthreeconsecutiveyearsonly.Membersmaybeaskedtoservelessertermssoastostaggerappointmentsandresignations.
26.4 SubjecttoratificationorotherwisebytheBoard,eachcommitteeshallappointitsownChairman.
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26.5 ThenamesofthecommitteemembersshallbepublishedontheClubnoticeboard.
27. Miscellaneous
27.1 AllMembersmustcompleteacontactinformationsheetwhenrequestedtodoso.
27.2 AllcomplaintsastotheeverydayrunningoftheClubshouldbemadetotheChiefExecutive,hisdeputyortheappropriatemanager.
27.3 AsummaryoftheBoard’sdecisionfollowingeachBoardmeetingwillbepostedontheClubnoticeboardprovideditisprudenttodoso.
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