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RT26/59/60/64-2018
SUPPLY AND DELIVERY OF VARIOUS CTFL
PRODUCTS FOR THE STATE FROM 01 OCTOBER
2018 TO 30 SEPTEMBER 2021
Presented by: Dorah Kgotse
09 May 2018
1
AGENDA
2
1. Welcome and Introduction
2. Bid Timelines
3. Background
4. Scope of Work
5. Bid Evaluation Process
6. Pricing Structure
7. Other Conditions of Bid
8. Bid Submission and Format of Submission
9. Support on Electronic Submission
10. Q&A
BID TIMELINES
3
ACTIVITY DUE DATE
RFP Advertisement in E-tenders website 04 May 2018
RFP Advertisement in Government Tender Bulletin 04 May 2018
Tender documents on E-tenders website 07 May 2018
Non-Compulsory briefing session 09 May 2018 @ 12:00
Questions relating to RFP 31 May 2018
RFP Closing Date 08 June 2018, 11h00
Notice to bidders Bidders are required to visit the
etenders website regularly in order to
receive update regarding the bids.
BACKGROUND
3
The President of the Republic of South Africa in his State of the Nation Address (SONA) on the16 February
2018 indicated the government’s intention to stimulate manufacturing in key commodity areas amongst others
the Clothing, Textile, Footwear and Leather (CTFL) sector of the economy.
Consequently, the Transversal Contracting Unit within the Office of the Chief Procurement Officer has seen an
opportunity to operationalise the President’s commitment by ensuring that the central state procurement of the
CTFL will be one of the leavers to stimulate the economy.
The State procurement will ensure sustainability of the existing manufacturing capacity, SMME development,
local economic development and overall transformation of the sector. This in an effort to create much need
jobs.
All the four bids will be targeting to empower local manufacturing by encouraging that SMMEs to participate in
the manufacturing sector and do away with tenderprenuers in this sector.
BACKGROUND, cont.
3
The Office conducted an industry study in 2017, whereby various manufacturing within CTFL were visited.
The outcome indicated that there is manufacturing capacity in the country, however is under utilized due to amongst
others:
Imports that are crippling the sector
Organs of state that do not comply with local content requirements during their procurement processes
Low demand due to budget cuts; etc. etc.
All this lead to job losses in the sector and closing down of manufacturing companies
SCOPE OF WORK
The duration of the contract shall be for a period of 36 months reviewed and renewable annually commencing
on 1 October 2018 to 30 September 2021.
This will allow for any amendments, improvements of the contract if necessary in consultation with all the
appointed service providers. The four bids are as follows:
RT26/2018 – Supply and delivery of blankets and household textiles to the state
RT59/2018 – Supply and delivery of footwear and leather products to the state
RT60/2018 – Supply and delivery of fabric and toweling to the state
RT64/2018 – Supply and delivery of clothing to the state
Important documents are:
Special Conditions of Contract;
Pricing Schedule; and
Specification docs for each item;
6
7
Pre-Qualification
Phase I
BEE Scored
Phase IV
Price Scored
• Standard Bidding Documents
• (SBD 1, TCC, SBD 4, SBD 6.1 & 6.2, SBD 8, SBD 9, GCC, SCC)
• TCBD 1 – Authorisation Declaration,
• TCBD 6 – Response Field Explanation
• Capability Report
• Company Profile & shareholding portfolio
• Local Economic Development Initiative
• 3 years Reviewed/Audited Financial Statements or Letters from the auditors
• Company Experience
• Capacity to deliver (Production capacity
and resource plan)
• Capability report and test reports
(SABS and SANAS accredited
Institutions)
• Closing date and time
• Proof of application at SABS
and SANAS accredited
Capacity and capability
Phase II
• Original/Certified
copy of BEE
certificate
• Pricing Schedule
Bid Evaluation Process
• Job creation opportunities
• SMME Development Initiatives
• SMME or Cooperatives or any potential
manufactures who are interested in
manufacturing sector to provide more
information in order for to have the
records for future SMME development
initiatives & incubation process – 12
Months period to comply to capability
report requirements
Phase III
Technical Specification
Compliance
• Local Content compliance verification
– SBD 6.2
• Standards/Private specification
verification
• Samples verification (visual
screening)
• Test reports verification
• Elimination & disqualification on this
phase
PRICING STRUCTURE
8
Bidders to complete the excel version and the e-procurement version. This is a COMPULSORY
requirements. Bidders to submit the pricing on CD or USB and hard copy.
One National Price required per item
All prices are fixed for 1 year and Bidders must ONLY complete Year 1 prices Column. Year 2 and Year 3 will
be negotiated and approved 3 months prior to the anniversary of the contract.
Quantities for Year 2 and Year 3 are indicative and will be confirmed 3 months prior to the anniversary of the
contract
Bidders must refer to item description and specifications before completing the pricing schedule
The quoted prices MUST be inclusive of VAT and all other related costs (Direct and Indirect costs). No
additional costs will considered post award.
Bidders should not temper with the template for pricing.
Bidders to provide the cost components that makes up their pricing (e.g. raw material - %; labour- %, Imported
raw material - %, Transport - % etc. etc.). Percentage to add up to 100%
OTHER CONDITIONS OF BID
9
In order to achieve, transformation in the sector, Local Economic Development and SMME Development, preference will
be given to bidders who demonstrate the following:
A bidder having a B-BBEE status level of contributor 1 to 4; the bidders above level 4 should submit their bids and
provide a transformational plan that will be achieved during the first 12 months of the contract. This will be monitored
periodically over the contract life cycle. Only non-compliant suppliers will be disqualified.
A bidder subcontracting a minimum of 30% to:
• an EME or QSE which is at least 51% owned black people
• an EME or QSE which is at least 51% owned by black people who are youth;
• an EME or QSE which is at least 51% owned by black people who are women;
• an EME or QSE which is at least 51% owned by black people with disabilities;
• an EME or QSE which is 51% owned by black people living in rural or underdeveloped areas or townships;
• a cooperative which is at least 51% owned by black people;
• an EME or QSE which is at least 51% owned by black people who are military veterans;
• an EME or QSE
Bidders are encouraged to subcontract portion of their contract that is ONLY relevant to manufacturing processes as
part of their SMME development initiatives. This will ensure skills transfer and sustainability of the sector.
The state reserves the right to remedy any adverse situation if it affects the awarding of the contract and or service
delivery.
10
+
TENDER BOXNational Treasury; 240 Madiba Street, Tender Box
Any enquiries must be referred, in writing via email to:
[email protected] or [email protected]
1 2
Bidders must submit 1 hard copy file, Electronic tender and a CD-ROM/Flash drive with content
of each file by the 08 June 2018 at 11:00
Original
Bid Submission
+ Content of File
(Pricing to be excel
version)
11
Section 1 Pre-qualification documents (SBD documents and CSD report)
Section 2• Capability Reports
Section 3 • Test Reports
FORMAT AND SUBMISSION OF BID
Section 4 • Authorisation Declaration
Section 5
Section 6
Section 7
Section 8
Section 9
• Company profile, Resource Plan & Job Creation
• Reference Letters
• Financial Statements/Auditors letter
• Pricing Schedule & Item Questionnaire
• Others
•
SUPPORT ON ELECTRONIC BIDDING & TECHNICAL ASSISTANCE
12
Training sessions are provided every Monday from 14h00 to 16h00 at National Treasury,
240 Madiba Street, Pretoria.
Bidders must send an e-mail to [email protected] to book their seats and
confirm availability.
The manual with detailed instructions can be downloaded from this link
https://eprocurement.csd.gov.za/PROD/ISS_NT/portaldefault.aspx and follow the “How
to complete bids’’ section.
The process to register on the electronic platform is reflected in Electronic Tender Supplier
Activation Process (Annexure C).
For further technical assistance the bidders can direct their inquiries to