RS Overview 2015

Prepared by Refuse Specialists

Notice: This information is confidential. Sharing or disbursement of this information is strictly prohibited. All pricing, services, contract management strategies and sample reports described herein or disclosed are the intellectual property and under strict ownership of Refuse Specialists.

Program for Waste Hauling and Recycling

Copyright © 2015 Refuse Specialists. All Rights Reserved.

Reduce the hauling prices by 15% or more on average across the portfolioEvaluate current service levels and make adjustments to create efficiencies resulting in further cost reduction(Only upon your request to do so)Review diversion and reductionManage the vendor contractual processProvision of detailed reporting. Standard and custom.Deployment of a program to audit your hauling invoices monthly for accuracy to eliminate errors and over-charges


Objectives

Process TimelineYour properties and baseline rates are uploaded into the RS proprietary invoice auditing software system, ProRefuse™

All haulers are/were notified that RS is your partner and will be analyzing the pricing and service levels

The RS Negotiations team reach(es)/(ed) out to your haulers to allow them to adjust their pricing to the correct levels and to implement better terms for you(should we include that the new hauler contract is one we wrote so its more client friendly, or, should we put this below with the hauler contract info.

The Negotiation status is available in your client web portal

In the event of a recommended hauler or service level change RS requests written approval from you, so we’re not coming onto your property and making changes. We simply lower your rates.

The hauler contract with the new rates is sent to your vendor for signature. After receiving the vendor signature, you will be sent the contract for your signature. Please send this back quickly! Your new, lowered rates will not go into effect until you sign the new hauler agreement.

Copyright © 2015 Refuse Specialists. All Rights Reserved

Effective dates for new pricing and services are typically 40-60 days from the date the rates are negotiated. Because we don’t have an unlimited staff of negotiators, this timeframe depends on how much new business we have.

Prior to the first effective date, your RS account management team will reach out to conduct an additional informational session. This includes granting you access to your client portal and training on billing and reporting functions.

Following the effective date, all invoices go to RS first for an audit for up to two (2) business days.

You will receive the requested invoices via email.

Your RS client web portal will be live for all of your waste hauling & recycling invoice management needs. This includes a summary invoice, audited hauler invoice, original hauler invoice and detailed RS invoice accessible at any time for your convenience.


Process Timeline (con’t)

General Navigation

A graphical overview of the program (this doesn’t make sense to me-ask sav to explain)

Access to•Summary Invoices•RS Invoices •Audited Hauler Invoices•Original Hauler Invoices

Additionally has capability to download any or all

Lists all properties provided to RS with negotiation status and other key information

Hauler and RS past due (aging) information

Reports include:•Summary of all invoices•Line Item detail•Overcharges by the hauler•Service Levels by Property•Property List




Standard Reporting

Standard Reports – Client Portal

Dashboard – Graphical Overview of Results

Hauler Aging Report – 30 day + balances with the haulers

RS Aging Report – Current and past due balances due to RS

Audited Invoice Summary – Example on following slides

Audited Invoice Line Item – Example on the following slides

Hauler Overcharge Report – Overcharges by the haulers which haven’t been credited

Service Levels by Property – Example on the following slides

Property List Report – Property list with contact info and contract status

List Included in Program – Negotiation status and contract status for each property


Lists all invoices audited with pertinent information Summary Screen, PDF and Excel. PDF/Excel expanded contain

expanded info

Audited Invoice Summary Report


Summary Screen

Audited Invoice Summary Report


Excel Download

Client PropertyHauler(Local)

Account #

Hauler Invoice #

Hauler Invoice

DateRS Invoice

#RS Audit

Date BaseLine CurrentGross

Savings RS Share

RS Manage

ment Fee TotalCostNet

SavingsNet

Savings OverChargeCredits &

AdjustmentsProcessed

In

Contract Effective date

Contract ID

Billed When

Client Property Hauler Acct# Inv# 10/1/2015RS1176139/22/2015 $917.03 $305.86 $611.17 $305.59 $0.00 $611.45 $305.58 33.32% $0.00 $0.00 -9 1/1/2015CT29697 Advanced

Client Property Hauler Acct# Inv# 9/1/2015 RS1128428/24/2015 $909.75 $298.58 $611.17 $305.59 $0.00 $604.17 $305.58 33.59% $0.00 $0.00 -8 1/1/2015CT29697 Advanced



Client Property Hauler Acct# Inv# 6/1/2015 RS89560 5/23/2015 $910.22 $291.30 $618.92 $309.46 $0.00 $600.76 $309.46 34.00% $7.28 $7.28 -9 1/1/2015CT29697 Advanced




Client Property Hauler Acct# Inv# 2/1/2015 RS73435 1/28/2015$1,570.96 $582.60 $988.36 $494.18 $0.00 $1,076.78 $494.18 31.46% $0.00 $0.00 -4 1/1/2015CT29697 Advanced

Summary info of every invoice audited

Lists all line items on all invoices audited with pertinent information Summary Screen, PDF and Excel. PDF/Excel expanded contain

expanded info

Audited Invoice Line Item Detail


Summary Screen

Audited Invoice Line Item Detail


Excel Download

Client Property Hauler Service/Equipment Line Item

Total Baseline

($)

Total Current(

$)Gross

Savings($) Qunatity

Gross Savings/Unit ($)

Per Unit Baseline

($)

Per Unit Current

($)RS

Share($)Total

Cost($)NetSavin

gs($)NetSavin

gs(%)

Hauler Account #

Hauler Invoice #

Hauler Invoice Date

RS Invoice #

RS Invoice Date

Billing Cycle

Service/Equipment Quantity

Service/Equipment Frequency Type

Service/Equipment Frequency

Client Prop Hauler 1 Front load (4yd) Scheduled Service $133.68 $61.80 $71.88 1 $71.88 $133.68 $61.80 $35.94 $97.74 $35.94 26.89% Acct# Inv# 9/25/2015RS118331 9/28/2015Monthly 1 Recurring Weekly

Client Prop Hauler 1-Front Load (4yd) Non Scheduled service $68.71 $40.00 $28.71 1 $28.71 $68.71 $40.00 $14.36 $54.36 $14.36 20.89% Acct# Inv# 9/25/2015RS118331 9/28/2015Monthly 1 Recurring On Call

Client Prop Hauler Total Fuel/Enviromental $38.47 $0.00 $38.47 1 $38.47 $38.47 $0.00 $19.24 $19.24 $19.24 50.00% Acct# Inv# 9/25/2015RS118331 9/28/2015Monthly 1 Recurring Monthly







Clearly defines old cost, new cost and reduction by line item. Additionally, the detail allows for line item analysis

Lists the detailed service level for each property Summary Screen, PDF and Excel. PDF/Excel expanded contain

expanded info

Service Level By Property Report


Summary Screen

Service Level By Property Report


Excel Download

Client PropertyHauler (Local)

Hauler Account # Item # Service Category Hauler Desc RS Desc

Qty.Behaviour Qty SIZE # of Days

Days of Week

Service Frequenc

y

Billing Frequenc

y ($)/Unit) Total($)

Client Property Hauler Acct# E0266 Pickup (Solid Waste) 1 Front load (4yd) Scheduled Service04 yd - FEL (Solid Waste) Fixed 1 1 Mon Weekly Monthly $61.80

Client Property Hauler Acct# E0666Charge (Extra Pickup)

1-Front Load (4yd) Non Scheduled service 04 yd - Extra Pickup Variable 1 1 On Call Monthly $40.00

Each line item has a code which allows a client to pull reports based on the type of equipment/service chronologically, by account, by prop, etc… Allowing for reporting and analysis

Documents

RS Overview 2015