Rpf Template

8/6/2019 Rpf Template

http://slidepdf.com/reader/full/rpf-template 1/5

ABC ORGANISATION LTD

Template Request for

ProposalRequest for Proposal

[Author]

[Pick the date]

[Type the abstract of the document here. The abstract is typically a short summaryof the contents of the document. Type the abstract of the document here. Theabstract is typically a short summary of the contents of the document.]



ABC Organisation Ltd - Request for Proposal

ContentsContents ..................................................................................................................... 2

Summary .................................................................................................................... 3

Tender Process ........................................................................................................... 3

Background ................................................................................................................ 3

Organisation ............................................................................................................ 3

Current website & electronic communications ........................................................ 3

Branding ................................................................................................................. 3

Purpose & Objectives .................................................................................................. 3

Audience ..................................................................................................................... 3

Functional Requirements ............................................................................................ 4

Integration issues / legacy systems ............................................................................ 4

Staff resources ........................................................................................................... 4

Project timetable ........................................................................................................ 4

Budget ........................................................................................................................ 4

Evaluation criteria ...................................................................................................... 4

Format for proposals .................................................................................................. 4

Recommended appendices ........................................................................................ 4

2




SummaryInsert a brief summary of the whole project and the nature of proposals sought.

Tender ProcessSet out a clear description of the intended process including the following key

pieces of information:

• The date proposals should be submitted by.

• How requests for further information will be dealt with.

• The number of agencies who are being asked to submit proposals.

• Whether you are open to additional solutions and ideas or require only direct

responses to the issues raised in the RFP.

BackgroundSet out clear information about the organisation and requirements to allow an

accurate and focussed response.

OrganisationInclude general information about purpose, size, activities.

Current website & electronic communicationsDescribe state of current website, including procedure for updating content, and

details about email newsletters, use of social media, etc.

BrandingSummarise the status of the organisation’s branding, i.e. going through a

rebranding exercise, have full brand guidelines, seeking assistance on branding,

etc.

Purpose & ObjectivesList the practical goals and objectives that will be used to measure the success of

the new website.

AudienceSet out profiles for key anticipated users of the website, including specific things

that each user group will be looking for.

3




Functional RequirementsList all desired functionality (online shop, integrated payment processing, user

registration, interactivity, social media integration, etc).

Integration issues / legacy systemsList full details of any existing databases, CRM systems or other systems that relate

to the website redevelopment project.

Staff resourcesProvide job descriptions and summary of expertise for each staff member that will

be involved in the running or maintenance of the website.

Project timetableSet out a target date for completion, any other key dates and, if possible, a full

anticipated project timeline.

BudgetProvide a budget range and any details of specific factors that will affect the

flexibility or segmentation of the budget.

Evaluation criteria

Describe on what basis the successful agency will be selected.

Format for proposalsList any specific questions that should be answered in proposals and the format,

including desired size, that proposals should follow.

Recommended appendices

• Branding guidelines

• Sample content

• Technical requirements

• Site map

• Competitors

4




• Site references – like/dislikes

5

Documents

Rpf Template