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Roundtable Meeting – Captures and Outcomes Surabaya, July 9 th , 2012

Roundtable Meeting – Captures and Outcomes Surabaya, July 9 th , 2012

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Roundtable Meeting – Captures and Outcomes Surabaya, July 9 th , 2012. Vision + Strategic Deliverables 2012 -2020 …building blocks…. VISION Statement included the following: - PowerPoint PPT Presentation

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Page 1: Roundtable Meeting – Captures and Outcomes  Surabaya, July 9 th , 2012

Roundtable Meeting – Captures and Outcomes Surabaya, July 9th, 2012

Page 2: Roundtable Meeting – Captures and Outcomes  Surabaya, July 9 th , 2012

Vision + Strategic Deliverables 2012 -2020…building blocks…

VISION Statement included the following:

Be a ‘connector’, ‘matchmaker’ and ‘broker’ in the vast network of appropriate practices in Asia-Pacific cities and inspire innovation and change among

members and partners; Encourage proper balance between people-driven development versus

systems-driven development (informality and improvisation which may lead to quick-fixes versus planning and development based on comprehensive rational, well-accepted approaches, methodologies and techniques).

Develop, cultivate and catalyze leadership for sustainable city development.

Page 3: Roundtable Meeting – Captures and Outcomes  Surabaya, July 9 th , 2012

Vision + Strategic Deliverables 2012 -2020…building blocks…

Strategic Deliverables/MISSION: Establish and nurture a ’coalition’ of change leaders’ Needs Assessments: refining match-making between supply and demand of rapid expert support, technologies and services. Strengthening C2C activities with appropriate match with needs ICT/Social Networks/Smart Systems/CITYNET Global TV to be developed and

deployed enhancing speed of collection and forwarding, transferring good practices, experiences, innovations

Page 4: Roundtable Meeting – Captures and Outcomes  Surabaya, July 9 th , 2012

Members’ Focus: City Government/Authorities

FUNCTIONS/PRODUCTS/SERVICES:

Provide assistance to inter and intra city agencies: from design to financing Provide assistance to in-city/in-country learning and exchanges Mobilize international institutions’ to be involved in C2C exchanges and programs Set up roster of experts to provide advisory services based on in-depth needs

assessments: e.g. transport, green growth, risk management, disaster management, job-creation

National Chapter Activities: redefine

Matching funds from Cities to get operations financed Offering training and services to non-member entities for a fee Mobilize corporate money from their CSR-budgets and return value for it Utilize ‘reserve funds’ (of about USD 500k) – about 50% - for strategic value-added

activities

Resources/Competencies/Key Infrastructure required:

Page 5: Roundtable Meeting – Captures and Outcomes  Surabaya, July 9 th , 2012

Members’ Focus: Civil Society/Academia

FUNCTIONS/PRODUCTS/SERVICES:

In C2C learning activities and learning materials: engage civil society organizations in providing innovative and good practices/cases to inspire learners

Encourage production for mass dissemination of learning materials via YouTube videos, TEDx Videos, local media, bus/MRT video adds etc.

Convert good ideas into the acquisition of funds: quickly! Receiving funds should not lead to losing CITYNET’s autonomy and members-focus CITYNET should support members to raise funds

Resources/Competencies/Key Infrastructure required:

Page 6: Roundtable Meeting – Captures and Outcomes  Surabaya, July 9 th , 2012

Members’ Focus: Businesses/Enterprises/SMEs

FUNCTIONS/PRODUCTS/SERVICES:

Advisory Services based on needs assessment: Selected Multi-national providers collaborate to provide leading-edge advice; strong city professionals to also join such a roster of experts

Pool of funds fed by members and donor(s) covers professional time Provide value-added projects/services of entrepreneurial nature in return for

corporate budgets for CSR activities Facilitate in business-matching events between city-members and corporate-members

Charge fees for match-making and deal-making: 1% of the value of the deal? Encourage secondments of staff: members to partners and vice versa Employ staff with direct private sector experience to engage corporate/SMEs Fundraising from corporations shall not lead to conflicts of interests and independency

of CITYNET Get access to effective connectivity infrastructure

Resources/Competencies/Key Infrastructure required:

Page 7: Roundtable Meeting – Captures and Outcomes  Surabaya, July 9 th , 2012

Members’ Focus: Creative Class/Agents of Change/Influential people

FUNCTIONS/PRODUCTS/SERVICES:

Set thematic priorities around ‘smart cities’ and ‘resilient cities’, find case studies (early adopters and model cites) and scale-up and replicate.

Build a ‘coalition of change agents’ : youth organizations, entrepreneurial persons, city leaders (good & great), corporate/SME leaders, NGO activists

Facilitate mayors of cities to establish a culture of ‘listening-at-breakfast time’: coffee with NGOs and resistance groups, coffee with corporations/SMEs and culture-creatives (artists, filmproducers, writers, inventors)

Resources/Competencies/Key Infrastructure required:

Page 8: Roundtable Meeting – Captures and Outcomes  Surabaya, July 9 th , 2012

Key Products and ServicesStop Doing – Continue Doing

Sheet 1B

Stop assigning city clusters Routine training Limitations on membership of corporations/SMEs

C2C learning and exchanges Rapid response advisory services – be compensated for it Continue with TCDC cross-subsidies

Page 9: Roundtable Meeting – Captures and Outcomes  Surabaya, July 9 th , 2012

Key Products and ServicesModifications of Existing – Start New

Sheet 1B

National Chapters: get them a strategic focus/role and with a clear action-program; better promoted and distributed

Review cluster system as they are too agency-specific Strengthening/training of CITYNET Secretariat Staff: focus on essential competencies Design and deliver inspiring learning (smart pedagogical set up) events focusing on

new urban challenges Set in place a member-tier system to allow corporations/SMEs to join the network

Active and Real-Time Data Bank: connectivity via apps for mobile devices Get young-political leaders of city councils and young-entrepreneurs in coalitions Establish and run a CITYNET TV and broadcast via Internet (generate add revenues)

Page 10: Roundtable Meeting – Captures and Outcomes  Surabaya, July 9 th , 2012

CITYNET: One Secretariat, Multiple CellsHarmony for Impact

SeoulMobility and TransportICT and E-Governance

Urban Safety

YokohamaWaterTechnologies

Disaster Risk ReductionPort Development

Kuala LumpurBasic Urban Environmental Services

MumbaiSolid Waste Management

Indonesia NCCapacity Building on Governance &,

community Development

Bangkok Slum Upgrading

• Cost Sharing/Leveraging• Ownership• Secretariat Backstopping

• Unified Technical Committee needed (as part of Governance Structure)

• Staff Qualifications• Format and quality of

deliverables• Potentially weakening

Secretariat• Potentially Problematic and

conflicting financial systems• Client needs not clearly

assessed

Sheet 5A

Areas of Competencies Areas of Synergy Areas of Attention

Page 11: Roundtable Meeting – Captures and Outcomes  Surabaya, July 9 th , 2012

Business StrategyRoad map for Growth/measurable Targets

Staff PlanningIncorporation/Legal Status

Governance Bodies: lean systems

Executive LeadershipAppoint Executive Director

Appoint Key/Core ProfessionalsExCom-plusThink Tank

CITYNET: areas of renewal/enhancementsGovernance and Operational Management – Multiple Locations

Sheet 5B

Page 12: Roundtable Meeting – Captures and Outcomes  Surabaya, July 9 th , 2012

Critical Tasks

Time bound Financial Independence (generate revenues at not-for-profit base)

Get transitions defined/charted, set clear time-lines and prioritize and allocate financial resources for smooth implementation

Needs Assessment/thematic priorities

Organizational Processes

Set up Standard Operating Protocols/Procedures for effective, inspiring and transparent execution of tasks within Secretariat, between Secretariat and Host Institution (Seoul) and other Cells directly engaged in delivering activities.

People/Talent

Technical Expertise (from Resource Cities/Partners)

Fund Raisers/Persuasive people

Match-makers/Deal-makers

Creative Communications/Media Producers

Culture (attitude)

Common Purpose-driven staffCommitted to serve mission: serving one master Entrepreneur’s spirit/Creative and Open-mindedMultiple language skills/Multi-culture orientedMembers and Partners centered/Service OrientedPassion for city vitality/vibrancyEthically poised

CITYNET: areas of renewal/enhancementsOperational Management – Multiple Locations

Sheet 5B

Page 13: Roundtable Meeting – Captures and Outcomes  Surabaya, July 9 th , 2012

CITYNET: Required ResourcesMoney – HR - Key Infrastructure

Sheet 5C

Revise fee systems (Business Orientation) Improve collection system: strive for 100% (incentivize early payment,

discourage late-payment or no-payment) Other member endowment / incentives Secondment of city staffs (from members) Staff competent to design, plan and write proposals for fundraising Observers from business and private sector (in boards/committees) Criteria for private sector participation (according to international criteria) –

avoid conflicts of interests Articulate and Agree on transitional plan and resource-allocation Road map for implementation within 4 years