Rotary InternationalRotary InternationalDISTRICT 5840 YOUTH EXCHANGEDISTRICT 5840 YOUTH EXCHANGE

FLAT FEE PROGRAM FOR FLAT FEE PROGRAM FOR OUTBOUND STUDENTSOUTBOUND STUDENTS

BENEFITSBENEFITS

To District:To District:

• Promotes Program and Not CountryPromotes Program and Not Country

• Effective Tool in Budgeting ProcessEffective Tool in Budgeting Process

• Easy to Explain to ParentsEasy to Explain to Parents

BENEFITSBENEFITS

To Parents:To Parents:• Total Cost (almost) Total Cost (almost) • Easy to UnderstandEasy to Understand• Equalizes Costs to Different CountriesEqualizes Costs to Different Countries• Allows Creation of Payment ScheduleAllows Creation of Payment Schedule• Easy to Compare Costs with Other Easy to Compare Costs with Other

Programs (usually one-half the cost of Programs (usually one-half the cost of others)others)

• Permits a Refund Schedule PolicyPermits a Refund Schedule Policy

FLAT FEE COSTSFLAT FEE COSTS

Long TermLong Term Short TermShort TermAirfareAirfare AirfareAirfareBusiness CardsBusiness Cards Business CardsBusiness CardsInsuranceInsurance InsuranceInsuranceName BadgeName Badge Name BadgeName BadgeOrientation FeesOrientation Fees Orientation FeesOrientation FeesRotary BlazerRotary Blazer Rotary BlazerRotary BlazerDictionaryDictionary DictionaryDictionaryTrading PinsTrading Pins Trading PinsTrading PinsT-ShirtsT-Shirts T-ShirtsT-ShirtsAirline Ticket ChangesAirline Ticket ChangesLanguage SchoolsLanguage Schools

$3,680.00$3,680.00 $2,390.00 $2,390.00

FLAT FEEFLAT FEE

WHAT IS NOT INCLUDED?WHAT IS NOT INCLUDED?LuggageLuggageCameraCameraClothingClothingPhysical ExamPhysical ExamPassportPassportVisa (year-long)Visa (year-long)Summer Mini-Tour Summer Mini-Tour Spending MoneySpending Money

Total Cost Estimated Total Cost Estimated Long Term = $4,500 ~ $5,500 Long Term = $4,500 ~ $5,500

Short Term = $2,500 ~ $3,500Short Term = $2,500 ~ $3,500

FLAT FEE: AIRFARE -FLAT FEE: AIRFARE -INSURANCEINSURANCE

Calculating Airfare: Average Costs of Calculating Airfare: Average Costs of all airfares + 10% ~ 15% contingencyall airfares + 10% ~ 15% contingency

Insurance: (SCRYE Requirements and Insurance: (SCRYE Requirements and Host District Requirements) Host District Requirements)

ORIENTATION FEESORIENTATION FEES

(FOR DISTRICT 5840)(FOR DISTRICT 5840)

Orientation #1 – 4-hour afternoon Orientation #1 – 4-hour afternoon w/parentsw/parents (snacks & drinks) (snacks & drinks)

Orientation #2 – Weekend Camp – Orientation #2 – Weekend Camp – students only (food, camp expenses)students only (food, camp expenses)

Orientation #3 – 4-hour afternoon Orientation #3 – 4-hour afternoon w/parents (snacks & drinks)w/parents (snacks & drinks)

PAYMENT SCHEDULEPAYMENT SCHEDULE

Application Fee $20 (paid by sponsoring club)Application Fee $20 (paid by sponsoring club)

FLAT FEE PAYMENT SCHEDULE:FLAT FEE PAYMENT SCHEDULE:• November 15 (@ Interviews)November 15 (@ Interviews) $ 200$ 200• January 15 – Long TermJanuary 15 – Long Term $1,160$1,160 Short TermShort Term $1,095$1,095• March 1 – March 1 – Long Term Long Term $1,160$1,160

Short TermShort Term $1,095$1,095• April 1 - Long TermApril 1 - Long Term $1,160$1,160

Short Term (Already Short Term (Already Paid)Paid)

REFUND SCHEDULEREFUND SCHEDULE

Candidate must notify District Chair Candidate must notify District Chair in in writingwriting of withdrawal of withdrawal

By 11/15By 11/15 Refund less $50.00Refund less $50.00 11/16 – 01/0111/16 – 01/01 No refund of the $200No refund of the $200 01/02 – 03/0101/02 – 03/01 Refund less $500Refund less $500

Note: If student is rejected at any point, Note: If student is rejected at any point, payments are fully refunded (except for payments are fully refunded (except for the administrative fee and any other out-the administrative fee and any other out-of-pocket expenses).of-pocket expenses).