ROTARY CLUB OF LILYDALE

MINUTES

BOARD MEETING 15th

November 2016

Meeting Opened: 7.05 pm

BOARD MEMBERS

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Inv

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President

Delwyn Ellis

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Club Administration

Mindi Steel

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Secretary Helen McDonald

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Membership

Ron Haines

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Treasurer

Margi Sank

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Local Service Projects

Madalyn Parlet

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Present Elect/Public Relations

Bill Parlet

* International Service Projects

TBA Ian Darvell

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Immediate Past President

Bryan McCarthy

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Foundation

TBA

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1. WELCOME – President Delwyn Ellis

2. CONFIRMATION OF PREVIOUS BOARD MEETING MINUTES – 16th

October 2016

MOVED:– Helen McDonald SECONDED: Bryan McCarthy - PASSED

3 BUSINESS RISING FROM PREVIOUS BOARD MINUTES

3.1 Update Club By-laws – McKeon Park Solicitors - Pending 3.2 Letter of Appreciation to Steve Black on his resignation- Finalised 3.3 Child Protection In Service – Ann Killian to Attend Pending 3.4 Cost of BBQ – Madalyn and Bryan to research – Decision On Hold

ALL NOVEMBER REPORTS TO BE RECEIVED PRIOR TO MEETING 4. PRESIDENT’S REPORT ( Delwyn Ellis) - Report Attached Tabled MOVED: Delwyn Ellis - SECONDED: Bryan McCarthy – PASSED

5. SECRETARY’S REPORT (Helen McDonald) Report Attached Tabled

MOVED:– Helen McDonald SECONDED: Ron Haines - PASSED

6. TREASURER’S REPORT (Margi Sank) Report Attached Tabled

MOVED: Margi Sank -SECONDED: Delwyn Ellis - PASSED

7. DIRECTOR’S REPORTS

CLUB ADMINISTRATION REPORT ( Mindi Steel) - Apology

MOVED: SECONDED: - PASSED

MEMBERSHIP REPORT (Ron Haines):- Report: Attached Tabled

MOVED: Ron Haines - SECONDED: Helen McDonald - PASSED

COMMUNITY SERVICE PROJECTS REPORT (Madalyn Parlet): Apology Report Tabled –Refer Attached

MOVED: SECONDED: - PASSED

INTERNATIONAL SERVICE PROJECTS: No Report Tabled

MOVED: – SECONDED: - PASSED

FOUNDATION REPORT (Bill Parlet) No Report Tabled

MOVED: – SECONDED: - PASSED

8. GENERAL BUSINESS Delwyn Ellis Financial support of DIK Store. As decided and approved at August board meeting the $3000 is be paid in support of DIK store in November. This year our club should support MUNA, and Lilydale Heights Secondary College approached to invite students to apply. MOTION: TO SUPPORT MUNA

MOVED: BRYAN McCARTHY - SECONDED: RON HAINES - PASSED

Madalyn and Bill to contact Mount Lilydale Mercy College re presentation of certificates and cheques for students awards. Margi to attend presentation night for Leadership Award for Yarra Hills Secondary College. Friends of Rotary list to be compiled. Market BBQ trailer needs some repairs. Bryan and Des will discuss at the Thursday night LFM committee meeting. Next Bunnings BBQ is on 14th January. Cost of meals to remain at $20 per person and $5 for those members not eating. Proposes volunteer jackets and club red jackets to be ordered. MOTION: TO PURCHASE MORE CLUB RED JACKETS AND VOLUNTEER JACKETS MOVED: RON HAINES - SECONDED: BRYAN McCARTHY- PASSED Payment to Rotaract Club as agreed $100/month, six month payment is due. MOTION: TO PAY ROTARACT CLUB $600 BEING PAYMENT FOR SIX MONTHS MOVED: DELWYN ELLIS SECONDED: RON HAINES - PASSED Support of Bairo Pite Clinic East Timor with $1000 as agreed in this year’s budget to be paid. MOTION: PAYMENT OF $1000 TO BAIRO PITE CLINIC MOVED:DELWYN ELLIS SECONDED: RON HAINES NZ Earth Quake Appeal has requested help with funds. Also appeal for support of Haiti disaster. MOTION: TO SUPPORT NZ EARTH QUAKE APPEAL $1000 AND SUPPORT HAITI APPEAL $1000. SERGEANTS FUND $1000 TO BE USED AND PHARMACY TIN FUNDS $1000 TO BE USED FOR THESE DONATIONS. MOVED: DELWYN ELLIS - SECONDED: MARGI SANK - PASSED.

Ron Haines

Discussed RC of Wandin’s fundraising ‘Magic Night’ their club raised $15,000

Cushion Sales netted $417

Discussed upgrade of the CFA CCTV Cameras, proposed to use $1000 from the Cup Night funds raised and club to donate $2000, total $3000.

MOTION: TO SUPPORT CFA UPGRADE OF CCTV CAMERAS WITH $3000 TO BE PRESENTED IN JANUARY BY CHEQUE FOR PUBLICITY.

MOVED: DELWYN ELLIS – SECONDED RON HAINES - PASSED

Delwyn Ellis

Discussed meeting times and return to meals served during the meeting.

Margi believes the quality of the meals is not much different with eating in the bistro after the meeting.

Bryan does not mind eating later, that is after 8pm

Margi will speak to Rebecca at the Chirnside Park Country Club, re meals and when to serve them during the meeting, preferably served at 7pm.

Delwyn Ellis

The Youth Protection Policy and WWC Checks have been noted for changes to take place in January 2017. Ann Killian and Delwyn Ellis attended the child protection information evening.

Bryan McCarthy

Update on exchange student Tom Deshayes.

Tom has had exams and orientation for year 12. Expenses for year 12 in particular his school blazer. The year 12 camp visit to Melbourne University cost is $270.

Tom is getting along at school and has made many friends. Tom stayed overnight with friends at Woori Yallock. Tom is attending football training at Mt Evelyn football club.

Discussions about recognising the contribution and assistance Hans Witlox has made in regard to providing a bike and maintenance for Tom to ride to school and have some independence during his stay.

Meeting Closed: 9.08 pm

Presidents Board Report – November

The last month has been a whirlwind of events and fellowship. A great effort by members

to make themselves available for raffle ticket selling, delivering to DIK and organizing and

working for the race night. Great work everyone!

I will be absent from the 16th of November until the 9th of December. Bill has kindly agreed

to run the next meeting for me and attend the Presidents meeting. Much appreciated Bill. I

will unfortunately miss the raffle draw but I know it is in Geoff’s good hands.

Board Discussion:

DIK Payment - $3000 Rotary Health Payments for this half year. Muna – Will we sponser a student? Student End of the Year Awards – I have organized Mercy College awards $70 each for two students. Yarra Hills – to be confirmed Lilydale Heights – to be confirmed Youth Protection Policy – to be discussed. Meeting Format – Do we continue with the new format or return to dinner during the meeting? Do we need to start 15 minutes earlier to get all the business done? Delwyn Ellis Rotary Serving Community

COMMUNITY COMMITTEE REPORT

Melbourne Cup Challenge – 31 October – final funds raised $2269.00 to be split $269

can remain in Fellowship kitty, $1000.00 to CFA Lilydale and $1000.00 to Rocky Road

Choir. The Choir Coordinator, Mitzi Davison is available to attend the Rotary meeting on

22 November to formally accept the proceeds. She hopes to have another choir member

with her; if this is possible, they will sing a song for us to show their appreciation.

BBQ TRAILER - update? This needs to be resolved. What are the arguments for

purchasing a trailer versus a new BBQ?

LFPM see the Report attached

Bunning BBQ - next one due 14 January 2017.

TRAILER RAFFLE [Delwyn ELLIS, Des SHIEL, Richard SELWAY, Helen McDONALD &

Geoff WELSH]. GKW is keen to get over $20k and so the last push is on.

CRAFT STALL – Montrose Uniting Church “Car Boot Sale” on Saturday 22 October was

cancelled due to the weather. Ian DARVELL is considering running a stall at a Market

before Xmas. To be confirmed on his return from overseas.

Mt EVELYN Street Party – first meeting was held on Thursday 10 November. The next

will be 7 Feb 2017 with a regular schedule through until the event on Sunday 29 October

2017. I’m trying to encourage Ann VH to participate (with my support) so that she is ready

for the 2017-18 year.

Trip Around The World – 29 April 2018: Teams should be calling meetings before Xmas.

Madalyn PARLET

15 November 2016