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ROM CMTP Team, p.ROM CMTP Team, p.11
Results-Oriented Monitoring (ROM)Results-Oriented Monitoring (ROM)
EU DEAR Programme - Inception SeminarEU DEAR Programme - Inception SeminarBrussels, 29 April 2015Brussels, 29 April 2015
This project is funded by theEuropean Union
A project implemented by anICCS-NTUA Consortium
A European Union’s Project
Service Contract for a “Review of implementation of centrally managed projects and programmes financed by the EU under the thematic programmes (CMTPs) EVA/2014/353-590
ROM CMTP Team, p.ROM CMTP Team, p.22
CONTENTSCONTENTS
1. ROM System and ROM CMTP Project
2. DST – ROM CMTP / Areas for Collaboration
ROM CMTP Team, p.ROM CMTP Team, p.33
1.1. ROM System and ROM CMTP ProjectROM System and ROM CMTP Project
ROM CMTP Team, p.ROM CMTP Team, p.44
1.1 ROM Definition (what)1.1 ROM Definition (what)
ROM is a system designed to assist the EC services in
monitoring of
and
reporting on
EU funded development and cooperation projects and programmes by
mobilising external consultants
ROM CMTP Team, p.ROM CMTP Team, p.55
1.2 ROM general objectives (why)1.2 ROM general objectives (why)
- To increase transparency and accountability in the use of public funds.
- To shift to a results based assessment of aid rather than one based mostly on commitments and disbursements.
- To improve the quality of cooperation with projects and programmes through the provision of timely, relevant, and well-focussed conclusions and recommendations.
ROM CMTP Team, p.ROM CMTP Team, p.66
1.3 ROM Stakeholders (who)1.3 ROM Stakeholders (who)
06
ROM ENPILot 1
DG International Cooperation and Development
ROM LACLot 4
ROM AfricaLot 2
ROM WBTROM Asia
PacificLot 3
ROM CMTPLot 5
Other EU entities
...
EU Delegations
ROM CoordinationContractor
EU Institutions
Other Stakeholders
The Council of the EU
EU Member States
International Organisations
(incl. UN)
Local Authorities
Non State Actors
Committees
JRC
R6
R
G1
G
E1
E
European Parliament
European Court of Auditors
FPI
EU Inter-institutional bodies
EIBGroup
European External Action
Service
Companies Individuals
D3
D
QA
C
B2(B1-B5)
B
H1
H
Partner countries
DG NEAR
C1-C5
ROM CMTP Team, p.ROM CMTP Team, p.77
1.4 ROM implementation (how, where, when)1.4 ROM implementation (how, where, when)
1) Plan, organise, implement, report on, and follow up on a yearly basis:
- ROM Reviews (worldwide)by assessing relevance, efficiency, effectiveness, and sustainability of ongoing projects
- Results Reporting Support (at Brussels HQ)by recording values of achieved indicators of closed projects
2) Produce Annual Consolidated Reports based on the analysis of ROM Reviews and Results Reporting Support
ROM CMTP Team, p.ROM CMTP Team, p.88
1.4.1 ROM Reviews1.4.1 ROM Reviews
Objectives - To provide an external opinion on project implementation in order to support project management by the EC HQ services
- To provide support to implementing organisations in project management through advice during the field visits and recommendations
Number of CMTPs135/year (with circa 39 ongoing DEAR projects for the 1st year)
ROM CMTP Team, p.ROM CMTP Team, p.99
1.4.2 Results Reporting1.4.2 Results Reporting
Objectives - To assist the Units in the reporting on results data, available in project reports and documents
- To facilitate quality control of data included in the reports
Number of CMTPs95/year (with 16 closed DEAR projects in the 1st year)
ROM CMTP Team, p.ROM CMTP Team, p.1010
1.4.3 Annual Consolidated Reports1.4.3 Annual Consolidated Reports
ROM review Analysis•Per country and geographic region•Per sector with specific focus on gender and climate change•Per thematic programme and for each component
Results Reporting Support AnalysisQuality of Results Indicators, completeness of project reporting by the implementing partners, quality of the Logframe.
ROM CMTP Team, p.ROM CMTP Team, p.1111
2.2. DST – ROM CMTPDST – ROM CMTPAreas for collaborationAreas for collaboration
ROM CMTP Team, p.ROM CMTP Team, p.1212
2.1 DST potential focus2.1 DST potential focus
ROM CMTP recommendation of May/2013“…It is advisable that future CfP are accompanied by a service contract which could be launched early in the implementation of the grants in order to establish the necessary activity-based monitoring tools (guidelines, reporting templates, web-based repository document system etc…”
“…At the <service contract> kick-off meeting, a workshop could be organised, bringing together the EC services and relevant stakeholders in order to decide on the requirements, strategy and expectations…”
ROM CMTP Team, p.ROM CMTP Team, p.1313
2.2 Complementarity ROM - DST2.2 Complementarity ROM - DST
Preconditions- Exchange of information (planned visits, templates)
- Complementarity in the assessment of the effectiveness of grants
- Appropriateness of the selected reporting indicators
ROM CMTP Team, p.ROM CMTP Team, p.1414
ROM Review criterion No 3: Effectiveness- Has the expected progress in terms of outputs been properly achieved?
- Is the quality of outputs (including those of CD support) satisfactory?
- Are the outputs (including CD) still likely to lead to the expected outcomes?
- Is there evidence that the action supports the implementation or the development (or change) of the targeted country‘s policy/actions?
2.2.1 Complementarity Example No 12.2.1 Complementarity Example No 1
ROM CMTP Team, p.ROM CMTP Team, p.1515
2.2.2 Complementarity Example No 22.2.2 Complementarity Example No 2
DST- Establish reporting framework
- Annual collection of data, including values of results indicators of ongoing grants
ROM- Assess framework in practice through field visits to the grants
- Consolidation of results indicators of ended grants in the context of the EU RF
which can initiate a discussion on theappropriateness of the selected reporting
indicators
ROM CMTP Team, p.ROM CMTP Team, p.1616
Brusselse-mail:
Costas MISSIRLISCostas MISSIRLIS
Team LeaderTeam Leader
Michel LECOMTEMichel LECOMTE
Deputy Team LeaderDeputy Team Leader
Justyna BIELATJustyna BIELATCooperation CoordinatorCooperation Coordinator
Elea NOVAElea NOVA
Junior ExpertJunior Expert
Dimosthenis TSIORISDimosthenis TSIORIS
Financial/Administrative Financial/Administrative
AssistantAssistant
Thank youThank you