Role of Management and Technical Coordination

Lucio RossiHL-LHC Project Coordinator

CERN

HiLumi/LARP collaboration Meeting17 November 2011

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WP-1 Project Management & Technical Coordination

• 1.1. Management & Communication• 1.2. Parameters, Layout, Integration, Baseline• 1.3. Technical Coordination & Quality

Assurance• 1.4. Safety & Integrity• 1.5. Dissemination & Outreach

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1.1 MNGT & Communication 1. Form and coordinate various bodies

a. CB - Collaboration Board: 1 person/Institute, + invited (CERN DG, CERN A&T Director, DOE representative, CERN liaison to Accelerator Labs, EC Officer…)

b. SAC – Scientific Advisory Committee: 5-7 people, expert in the matter, not participants to the technical work of the project

c. SC – Steering Committee WP leaders and deputies (6x2 for HiLumi, 12x2 for HL-LHC)

d. PLC – Parameter & Lay-out Committeee. ITB – Industry and Technology Board (in common with TIARA, EuCARD2…)

2. Set up and maintain DB of collaboration membersa. Cleaning of the various Listings and making it accessible to participants

3. Organize annual meetings, events, workshopsa. Support for events at CERN; certain support also for event outside

(within reason)b. Coordinate with US-LARP, other workshops (LHC-CC, WAMSDO,

other FP7 program, conference) avoiding doubling as much as possible.

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1.1 MNGT & Communication 4. Set up and maintain the project master

schedule

Good exemple:IR magnets (GLSabbi)

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1.1 MNGT & Communication5. Set up the project budget and follow up

actuals (EVM and all tools).a. Support to WP (or Project) leaders at CERNb. Support to Budget holders in the Institutes to constitute a consolidate

Cost-to-Completion of the project (among all Collaborating Institutes).c. Assist PC in evaluating CORE cost for in-kind contributiond. Maintain the Project Structure and make it available

FP7 HiLumi LHC Design Study

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Structure & draft CtC (Material only!)

1. In green what has NOT yet discussed with single project leader (just and educated guess)2. Integration is for the moment inside the single projects (common part and civil engineering

NOT yet evaluted)3. In red when it comes from an analytical evalution rather than an global rough evaluation4. Many projects still not stable (as technical goals), other projects and itemsstill missing

Level Struct. 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 kCHF

0 HL-LHC Project 22,402 29,511 34,925 43,665 61,830 77,500 90,340 95,170 90,990 71,570 46,010 27,210 691,123

Draft to be discussed

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6. Set up and maintain a project risk register (see next presentation)

7. Report to EU-FP7, collaborations, CERN management

a. Support from EU project office of CERN (Svet Stavrev, head, Kate Kahle, Catherine Brandt)

b. Close collaboration with CERN External relation office (JPK)c. Close relation with TIARA and EuCARD(2): industry is a partner, not a

nuisance, KTT must be always a concern in our activity.

1.1 MNGT & Communication

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1.2. Parameters, Layout, Integration, Baseline• Parameter & Layout Committee (link to task 2.6)• Link to the LHC hardware Baseline• Web-based Baseline and «approved» variants• Link to Detector Upgrade (also through WP on

Collider-Experiment Interface)• Link to LIU (LHC Injector Upgrade R. Garoby)

• Integration• Is a function of the MNGT (Technical Coordination)• Must be inside all WPs and systems• Is also a separate WP: it si a task by its own

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1.3 Technical Coordination & Quality Assurance• Technical Coordination• Be responsible of the integration WP• Definition of interface and boundaries between systems• Liaison with Civil Engineering and technical services

(cabling, CV, …)• QA and definition of boundary condition of in-kind

contribution• Project QA, ECR, documentation• Safety files• Probably to lead also Hardware commissioning• Ideal profile: a senior, expert in construction and wide

knowledge of CERN environment and services

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1.4. Safety & Integrity• Lead by Stefan Roesler• Too important to be squeezed in few slides in a

3 days meetings.•We will discuss properly at the due time•Meanwhile EnDepo, COL, and MAG should

make sure that what they do is useful for radiological evaluation…

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1.5. Dissemination & Outreach• See next talk by Kate Kahle!

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RCS Coordinator: Pierre BonnalThe HL-LHC Resource Schedule and Risk Coordinator assists the HL-LHC Project Leader in coordinating the human and financial resources and in managing the risks.More specifically, his/her duties are:

Preparing, then keeping up-to-date the project Work Breakdown StructurePreparing and maintaining the Project Master scheduleIdentifying and estimating the resources required to perform the project, then aligning budget requirements to funding; this work in close relation with the Department DPOsIdentifying deliverables for setting-up an Earned Value Management reporting scheme Identifying and assessing the risks associated to the project; keeping up-to-date the project Risk Register.Following up the risk mitigation measures Preparing then releasing regular Progress Reports for the project.The HL-LHC Resource, Schedule and Risk Coordinator (RSR Coordinator) reports operationally to the HL-LHC Project Leader

Approved by A&T Director