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RIVER HALL COMMUNITY DEVELOPMENT
DISTRICT
REGULAR MEETING AGENDA
NOVEMBER 1, 2018
River Hall Community Development District OFFICE OF THE DISTRICT MANAGER
2300 Glades Road, Suite 410W●Boca Raton, Florida 33431 Phone: (561) 570-0010●Toll-free: (877) 276-0889●Fax: (561) 571-0013
ATTENDEES: Please identify yourself each
October 25, 2018 time you speak to facilitate accurate transcription of meeting minutes.
Board of Supervisors River Hall Community Development District
Dear Board Members:
A Regular Meeting of the Board of Supervisors of the River Hall Community Development District will be held on Thursday, November 1, 2018, at 3:30 p.m., at the River Hall Town Hall Center, 3089 River Hall Parkway, Alva, Florida 33920. The agenda is as follows:
1. Call to Order/Roll Call
2. Public Comments (3 minutes per speaker)
3. Consideration: Request from Rooster’s Produce to Erect a Sign on CDD Property at East Boundary Line Along SR 80
4. Consideration of Resolution 2019-01, Relating to the Amendment of the Annual Budget for the Fiscal Year Beginning October 1, 2017 and Ending September 30, 2018; and Providing for an Effective Date
5. Update/Discussion: Perimeter Access Control Initiatives and Recent Breach at FPL Easement
6. Update/Discussion: SR 80 Waterline Drainage Issue
7. Acceptance of Unaudited Financial Statements as of September 30, 2018
8. Approval of October 4, 2018 Regular Meeting Minutes
9. Staff Reports
A. District Counsel: Daniel H. Cox, P.A.
B. District Engineer: Hole Montes
C. District Manager: Wrathell, Hunt and Associates, LLC
i. NEXT MEETING DATE: December 6, 2018 at 3:30 P.M.
D. Operations Manager: Wrathell, Hunt and Associates, LLC
Board of Supervisors River Hall Community Development District November 1, 2018, Regular Meeting Agenda Page 2
10. Public Comments: Non-Agenda Items (3 minutes per speaker)
11. Supervisors’ Comments/Requests
12. Adjournment
Should you have any questions, please do not hesitate to contact me directly at (239) 464-7114.
Sincerely, FOR BOARD MEMBERS AND STAFF TO ATTEND BY TELEPHONE:
Call-in number: 1-888-354-0094 Chesley E. Adams, Jr. Conference ID: 8518503 District Manager
RIVER HALL COMMUNITY DEVELOPMENT DISTRICT
3
From: Jean Baer To: Chuck Adams Subject: Rooster"s Sign Date: Monday, October 22, 2018 7:52:52 PM Attachments: River Hall Request.pdf
Thanks for speaking with me today. As mentioned, my sons operate the seasonal produce stand East of River Hall. Customers cannot see our driveway until they have passed it and we believe it is an accident waiting to happen. We are also trying to do everything we can to create a successful small business here in Lee County. We believe that a turn sign can help both causes. I have attached the information for a simple sign. We would be so appreciative if we could place it on the far edge of River Hall property. Several of the residents shop at our Produce Stand.
I thank you for your consideration and can answer any questions you may have.
Jean Baer 239-691-9249
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RIVER HALL COMMUNITY DEVELOPMENT DISTRICT
4
RESOLUTION 2019-01
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE RIVER HALL COMMUNITY DEVELOPMENT DISTRICT RELATING TO THE AMENDMENT OF THE ANNUAL BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017 AND ENDING SEPTEMBER 30, 2018; AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, on August 3, 2017, the Board of Supervisors (hereinafter referred to as the
“Board”) of the River Hall Community Development District (hereinafter referred to as the
“District”), adopted a Budget for Fiscal Year 2017/2018; and
WHEREAS, the Board desires to amend the previously adopted budget for Fiscal Year
2017/2018.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE RIVER HALL COMMUNITY DEVELOPMENT DISTRICT:
Section 1. The Fiscal Year 2017/2018 Budget is hereby amended in accordance with
Exhibit “A” attached hereto; and
Section 2. This resolution shall become effective immediately upon its adoption, and
be reflected in the monthly and Fiscal Year End September 30, 2018 Financial Statements and
Audit Report of the District.
PASSED AND ADOPTED this _____ day of ________________, 2019.
Secretary/Assistant Secretary Chair/Vice Chair, Board of Supervisors
EXHIBIT “A”
2
RIVER HALLCOMMUNITY DEVELOPMENT DISTRICT
GENERAL FUND AMENDED BUDGET
PREPARED OCTOBER 26, 2018FISCAL YEAR 2018
1
Year toDate
Adopted Budget
Budget toActual
Variance
ProposedAmendment
Increase/(Decrease)
AmendedBudget
REVENUESAssessment levy: on-roll: net 483,355$ 474,752$ (8,603)$ 8,603$ 483,355$ Assessment levy: off-roll 68,184 68,184 - - 68,184 Interest and miscellaneous 96 2,000 1,904 (1,904) 96
Total revenues 551,635 544,936 (6,699) 6,699 551,635
EXPENDITURESLegislative
Supervisor 10,000 6,000 (4,000) 4,000 10,000 Financial & administrative
District management 45,000 45,000 - - 45,000 District engineer 53,905 15,000 (38,905) 41,947 56,947 Trustee 7,054 7,100 46 (46) 7,054 Tax collector/property appraiser 4,407 4,500 93 (93) 4,407 Assessment roll prep 4,500 4,500 - - 4,500 Auditing services 3,000 3,300 300 (300) 3,000 Arbitrage rebate calculation 650 650 - - 650 Public officials liability insurance 2,805 6,000 3,195 (3,195) 2,805 Legal advertising 1,022 1,100 78 424 1,524 Bank fees 126 500 374 (374) 126 Dues, licenses & fees 175 175 - - 175 Postage 1,164 800 (364) 364 1,164 ADA website compliance 199 - (199) 199 199 Website maintenance 617 600 (17) 17 617
Legal counselDistrict counsel 13,045 15,000 1,955 (1,848) 13,152
Electric utility servicesUtility services 10,101 11,000 899 (899) 10,101 Street lights 16,226 7,500 (8,726) 8,726 16,226
Stormwater controlFountain service repairs & maintenance 2,208 6,000 3,792 (3,792) 2,208 Aquatic maintenance 79,013 77,436 (1,577) 1,577 79,013 Mitigation/wetland area monitoring - 18,100 18,100 (18,100) - Lake/pond bank maintenance 4,500 10,000 5,500 (1,642) 8,358 Stormwater system maintenance 13,200 7,500 (5,700) 5,700 13,200 Mitigation/wetland area maintenance 51,277 35,000 (16,277) 16,277 51,277 Aquatic plant replacement/weeding - 2,000 2,000 (2,000) -
Other physical environmentGeneral liability insurance 3,415 3,500 85 (85) 3,415 Property insurance 7,533 8,000 467 (467) 7,533 Entry & walls maintenance 13,275 5,000 (8,275) 8,275 13,275 Landscape maintenance 184,575 130,000 (54,575) 54,575 184,575 Irrigation repairs & maintenance - 2,500 2,500 (2,500) - Landscape replacement plants, shrubs, trees 21,897 25,000 3,103 (3,103) 21,897 Annual mulching 7,593 10,000 2,407 (2,407) 7,593
RIVER HALLCOMMUNITY DEVELOPMENT DISTRICT
FISCAL YEAR 2018GENERAL FUND AMENDED BUDGET
2
Year toDate
Adopted Budget
Budget toActual
Variance
ProposedAmendment
Increase/(Decrease)
AmendedBudget
RIVER HALLCOMMUNITY DEVELOPMENT DISTRICT
FISCAL YEAR 2018GENERAL FUND AMENDED BUDGET
Holiday decorations 10,000 10,000 - - 10,000 Clock tower maintenance - 2,200 2,200 (2,200) - Ornamental lighting & maintenance - 6,500 6,500 (6,500) - Tree trimming & landscape extras 300 15,000 14,700 (14,700) 300 Hurricane clean-up 14,003 - (14,003) 14,003 14,003
Road & street facilitiesStreet/parking lot sweeping 625 14,000 13,375 (13,375) 625 Street light/decorative light maintenance 1,520 7,000 5,480 (5,480) 1,520 Roadway repair & maintenance - 2,500 2,500 (2,500) - Sidewalk repair & maintenance - 2,000 2,000 (2,000) - Street sign repair & replacement - 3,000 3,000 (3,000) -
ContingencyMiscellaneous contingency 10,600 13,975 3,375 46,625 60,600
Total expenditures 599,530 544,936 (54,594) 112,103 657,039
Excess/(deficiency) of revenuesover/(under) expenditures (47,895) - 47,895 (105,404) (105,404)
OTHER FINANCING SOURCES/(USES)Transfer in 73,478 73,445 (33) 33 73,478
Total other financing sources 73,478 73,445 (33) 33 73,478
Net change in fund balances 25,583 73,445 47,862 (105,371) (31,926)
Fund balances - beginning 677,714 583,589 (94,125) 94,125 677,714 Assigned
Operating capital 145,000 145,000 - - 145,000 Disaster recovery 250,000 250,000 - - 250,000
Unassigned 308,297 262,034 (46,263) 46,263 250,788 Fund balances - ending 703,297$ 657,034$ (46,263)$ (11,246)$ 645,788$
RIVER HALL COMMUNITY DEVELOPMENT DISTRICT
7
RIVER HALLCOMMUNITY DEVELOPMENT DISTRICT
FINANCIAL STATEMENTS
SEPTEMBER 30, 2018UNAUDITED
1
GeneralFund
Reserve Fund
DebtServiceFund
CapitalProjects
Fund
TotalGovernmental
FundsASSETSSunTrust 716,816$ -$ -$ -$ 716,816$ Investments
SBA 5,077 - - - 5,077 Interest A-1 - - 1 - 1 Revenue A-1 - - 497,545 - 497,545 Revenue A-2 - - 409,365 - 409,365 Prepayment A-1 - - 1 1 Construction - - - 1,835,173 1,835,173
Due from capital projects fund 5,077 - - - 5,077 Deposits 1,622 - - - 1,622
Total assets 728,592$ -$ 906,912$ 1,835,173$ 3,470,677$
LIABILITIES AND FUND BALANCESLiabilities:
Accounts payable 25,295$ -$ -$ -$ 25,295$ Due to general fund - - - 5,077 5,077
Total liabilities 25,295 - - 5,077 30,372
Fund balances:Prepaid and deposits 1,622 - - - 1,622
Restricted for:Debt service - - 906,912 - 906,912 Capital projects - - - 1,830,096 1,830,096
Assigned to: Opeating capital 145,000 - - - 145,000 Disaster recovery 250,000 - - - 250,000 Unassigned 306,675 - - - 306,675
Total fund balances 703,297 - 906,912 1,830,096 3,440,305 Total liabilities and fund balances 728,592$ -$ 906,912$ 1,835,173$ 3,470,677$
SEPTEMBER 30, 2018
RIVER HALLCOMMUNITY DEVELOPMENT DISTRICT
BALANCE SHEETGOVERNMENTAL FUNDS
2
CurrentMonth
Year toDate Budget
% ofBudget
REVENUESAssessment levy: on-roll: net -$ 483,355$ 474,752$ 102%Assessment levy: off-roll 669 68,184 68,184 100%Interest and miscellaneous 12 96 2,000 5%
Total revenues 681 551,635 544,936 101%
EXPENDITURESLegislative
Supervisor - 10,000 6,000 167%Financial & administrative
District management 3,750 45,000 45,000 100%District engineer 3,639 53,905 15,000 359%Trustee - 7,054 7,100 99%Tax collector/property appraiser - 4,407 4,500 98%Assessment roll prep 375 4,500 4,500 100%Auditing services - 3,000 3,300 91%Arbitrage rebate calculation - 650 650 100%Public officials liability insurance - 2,805 6,000 47%Legal advertising - 1,022 1,100 93%Bank fees - 126 500 25%Dues, licenses & fees - 175 175 100%Postage 29 1,164 800 146%ADA website compliance - 199 - N/AWebsite maintenance - 617 600 103%
Legal counselDistrict counsel 1,324 13,045 15,000 87%
Electric utility servicesUtility services 836 10,101 11,000 92%Street lights 5,305 16,226 7,500 216%
Stormwater controlFountain service repairs & maintenance 118 2,208 6,000 37%Aquatic maintenance 17,438 79,013 77,436 102%Mitigation/wetland area monitoring - - 18,100 0%Lake/pond bank maintenance - 4,500 10,000 45%Stormwater system maintenance 9,300 13,200 7,500 176%Mitigation/wetland area maintenance - 51,277 35,000 147%Aquatic plant replacement/weeding - - 2,000 0%
RIVER HALLCOMMUNITY DEVELOPMENT DISTRICT
STATEMENT OF REVENUES, EXPENDITURES,
FOR THE PERIOD ENDED SEPTEMBER 30, 2018AND CHANGES IN FUND BALANCES
GENERAL FUND
3
CurrentMonth
Year toDate Budget
% ofBudget
RIVER HALLCOMMUNITY DEVELOPMENT DISTRICT
STATEMENT OF REVENUES, EXPENDITURES,
FOR THE PERIOD ENDED SEPTEMBER 30, 2018AND CHANGES IN FUND BALANCES
GENERAL FUND
Other physical environmentGeneral liability insurance - 3,415 3,500 98%Property insurance - 7,533 8,000 94%Entry & walls maintenance - 13,275 5,000 266%Landscape maintenance 29,256 184,575 130,000 142%Irrigation repairs & maintenance - - 2,500 0%Landscape replacement plants, shrubs, trees - 21,897 25,000 88%Annual mulching - 7,593 10,000 76%Holiday decorations - 10,000 10,000 100%Clock tower maintenance - - 2,200 0%Ornamental lighting & maintenance - - 6,500 0%Tree trimming & landscape extras - 300 15,000 2%Hurricane clean-up - 14,003 - N/A
Road & street facilities - Street/parking lot sweeping - 625 14,000 4%Street light/decorative light maintenance - 1,520 7,000 22%Roadway repair & maintenance - - 2,500 0%Sidewalk repair & maintenance - - 2,000 0%Street sign repair & replacement - - 3,000 0%
ContingencyMiscellaneous contingency - 10,600 13,975 76%
Total expenditures 71,370 599,530 544,936 110%
Excess/(deficiency) of revenuesover/(under) expenditures (70,689) (47,895) -
OTHER FINANCING SOURCES/(USES)Transfer in - 73,478 73,445
Total other financing sources - 73,478 73,445 Net change in fund balances (70,689) 25,583 73,445
Fund balances - beginning 773,986 677,714 583,589 Assigned
Operating capital 145,000 145,000 145,000 Disaster recovery 250,000 250,000 250,000
Unassigned 308,297 308,297 262,034 Fund balances - ending 703,297$ 703,297$ 657,034$
4
CurrentMonth
Year ToDate Budget
% of Budget
REVENUES -$ -$ -$ N/ATotal revenues - - - N/A
EXPENDITURES - - - N/ATotal expenditures - - - N/A
Excess/(deficiency) of revenuesover/(under) expenditures - - -
OTHER FINANCING SOURCES/(USES)Transfer In - 33 - N/ATransfer out - (73,478) (73,445) 100%
Total other financing sources - (73,445) (73,445) 100%
Net change in fund balances - (73,445) (73,445)
Fund balances - beginning - 73,445 73,445 Fund balances - ending -$ -$ -$
AND CHANGES IN FUND BALANCESFOR THE PERIOD ENDED SEPTEMBER 30, 2018
RIVER HALLCOMMUNITY DEVELOPMENT DISTRICT
RESERVE FUNDSTATEMENT OF REVENUES, EXPENDITURES,
5
CurrentMonth
Year ToDate Budget
% ofBudget
REVENUESSpecial assessment - on roll -$ 928,285$ 916,706$ 101%Special assessment: off-roll 336,013 1,111,630 1,065,147 104%Interest 861 7,949 - N/A
Total revenues 336,874 2,047,864 1,981,853 103%
EXPENDITURESDebt servicePrincipal (A-1) - 330,000 330,000 100%Principal (A-2) - 385,000 385,000 100%Interest (A-1) - 585,058 585,058 100%Interest (A-2) - 681,795 681,795 100%
Total debt service - 1,981,853 1,981,853 100%
Excess/(deficiency) of revenuesover/(under) expenditures 336,874 66,011 -
Fund balances - beginning 570,038 840,901 824,531 Fund balances - ending 906,912$ 906,912$ 824,531$
RIVER HALLCOMMUNITY DEVELOPMENT DISTRICT
STATEMENT OF REVENUES, EXPENDITURES,AND CHANGES IN FUND BALANCESDEBT SERVICE FUND SERIES 2011
FOR THE PERIOD ENDED SEPTEMBER 30, 2018
6
CurrentMonth
Year ToDate
REVENUESInterest 3,246$ 33,476$
Total revenues 3,246 33,476
EXPENDITURESConstruction in progress - 748,766
Total expenditures - 748,766
Excess/(deficiency) of revenuesover/(under) expenditures 3,246 (715,290)
OTHER FINANCING SOURCES/(USES)Transfer out - (33)
Total other financing sources/(uses) - (33)
Net change in fund balances 3,246 (715,323) Fund balances - beginning 1,826,850 2,545,419 Fund balances - ending 1,830,096$ 1,830,096$
RIVER HALLCOMMUNITY DEVELOPMENT DISTRICT
STATEMENT OF REVENUES, EXPENDITURES,AND CHANGES IN FUND BALANCES
CAPITAL PROJECTS FUND FOR THE PERIOD ENDED SEPTEMBER 30, 2018
Type Num Date Name Account Paid Amount Original Amount
Bill Pmt -Check 1724 09/19/2018 AQUAGENIX 101.001 · Suntrust-... -5,859.00
Bill 4026808 09/18/2018 538.460 · Fountain ... -59.00 59.00538.461 · Aquatic M... -5,800.00 5,800.00
TOTAL -5,859.00 5,859.00
Bill Pmt -Check 1725 09/19/2018 BENTLEY ELECTRIC, CO. 101.001 · Suntrust-... -2,090.00
Bill 2018-668 09/18/2018 531.437 · Street Lig... -2,090.00 2,090.00
TOTAL -2,090.00 2,090.00
Bill Pmt -Check 1726 09/19/2018 DANIEL H.COX 101.001 · Suntrust-... -1,324.47
Bill 10730 09/18/2018 514.100 · Legal Fee... -192.47 192.47Bill 10731 09/18/2018 514.100 · Legal Fee... -1,132.00 1,132.00
TOTAL -1,324.47 1,324.47
Bill Pmt -Check 1727 09/19/2018 FEDEX 101.001 · Suntrust-... -29.49
Bill 6-289-37666 09/18/2018 519.410 · Postage -7.07 7.07Bill 6-297-07756 09/18/2018 519.410 · Postage -22.42 22.42
TOTAL -29.49 29.49
Bill Pmt -Check 1728 09/19/2018 GULFSCAPES LANDSCAPE MANAGE... 101.001 · Suntrust-... -19,709.00
Bill 21450 09/18/2018 539.464 · Landscap... -16,401.00 16,401.00Bill 21320 09/18/2018 538.461 · Aquatic M... -3,308.00 3,308.00
TOTAL -19,709.00 19,709.00
Bill Pmt -Check 1729 09/19/2018 HOLE MONTES 101.001 · Suntrust-... -3,639.11
Bill 78761 09/18/2018 519.320 · Engineeri... -3,639.11 3,639.11
TOTAL -3,639.11 3,639.11
Bill Pmt -Check 1730 09/19/2018 M.R.I. UNDERWATER SPECIALISTS, I... 101.001 · Suntrust-... -9,300.00
Bill 956 09/18/2018 538.463 · Stormwat... -9,300.00 9,300.00
10:52 AM River Hall Community Development District10/01/18 Check Detail
September 2018
Page 1
Type Num Date Name Account Paid Amount Original Amount
TOTAL -9,300.00 9,300.00
Bill Pmt -Check 1731 09/19/2018 MEDITERRA NORTH CDD 101.001 · Suntrust-... -4.80
Bill 0912 09/18/2018 519.410 · Postage -4.80 4.80
TOTAL -4.80 4.80
Bill Pmt -Check 1732 09/19/2018 WRATHELL, HUNT & ASSOCIATES, L... 101.001 · Suntrust-... -4,125.00
Bill 2017-11644 09/18/2018 512.311 · Managem... -3,750.00 3,750.00513.310 · Assessm... -375.00 375.00
TOTAL -4,125.00 4,125.00
Check 1733 09/20/2018 PAUL ASFOUR 101.001 · Suntrust-... -200.00
511.110 · Board of ... -200.00 200.00
TOTAL -200.00 200.00
Check 1734 09/20/2018 MICHAEL MORASH 101.001 · Suntrust-... -200.00
511.110 · Board of ... -200.00 200.00
TOTAL -200.00 200.00
Check 1735 09/20/2018 KENNETH MITCHELL 101.001 · Suntrust-... -200.00
511.110 · Board of ... -200.00 200.00
TOTAL -200.00 200.00
Check 1736 09/20/2018 JOSEPH LUNDQUIST 101.001 · Suntrust-... -200.00
511.110 · Board of ... -200.00 200.00
TOTAL -200.00 200.00
Check 1737 09/20/2018 JOSEPH METCALFE III 101.001 · Suntrust-... -200.00
511.110 · Board of ... -200.00 200.00
10:52 AM River Hall Community Development District10/01/18 Check Detail
September 2018
Page 2
Type Num Date Name Account Paid Amount Original Amount
TOTAL -200.00 200.00
Check 1738 09/27/2018 RIVER HALL CDD 101.001 · Suntrust-... -332,503.83
207.202 · Due to D... -332,503.83 332,503.83
TOTAL -332,503.83 332,503.83
10:52 AM River Hall Community Development District10/01/18 Check Detail
September 2018
Page 3
RIVER HALL COMMUNITY DEVELOPMENT DISTRICT
8
DRAFT
MINUTES OF MEETING 1 RIVER HALL 2
COMMUNITY DEVELOPMENT DISTRICT 3 4
The Board of Supervisors of the River Hall Community Development District held a 5
Regular Meeting on Thursday, October 4, 2018, at 3:30 p.m., at the River Hall Town Hall Center, 6
3089 River Hall Parkway, Alva, Florida 33920. 7
8
Present were: 9 10
Michael Morash Chair 11 Paul D. Asfour Vice Chair 12 Joseph E. Metcalfe, III Assistant Secretary 13 Joseph Lundquist Assistant Secretary 14 Ken Mitchell Assistant Secretary 15 16 Also present were: 17 18 Chuck Adams District Manager 19 Cleo Adams Assistant Regional Manager 20 Jason Olson Assistant Regional Manager 21 Daniel H. Cox (via telephone) District Counsel 22 Charlie Krebs District Engineer 23 Karen Asfour Resident 24 Bob Stark Resident 25 Dick Reeve Resident 26 Paul Carapella Resident 27 Leon Harrington Resident 28 Judy Weller Resident 29 30 31
FIRST ORDER OF BUSINESS Call to Order/Roll Call 32 33
Mr. Adams called the meeting to order at 3:30 p.m. All Supervisors were present, in 34
person. 35
36
SECOND ORDER OF BUSINESS Public Comments (3 minutes per speaker) 37 38
There being no public comments, the next item followed. 39
40
RIVER HALL CDD DRAFT October 4, 2018
2
THIRD ORDER OF BUSINESS Discussion: Any Potential Impacts 41 Resulting from Additional Density Being 42 Requested from Portico 43
44 Mr. Krebs completed the process of being named an interested party, on Greenpoint’s 45
permit, on behalf of the CDD. The District will be copied on correspondence between the South 46
Florida Water Management District (SFWMD) and Greenpoint’s Engineer. 47
48
FOURTH ORDER OF BUSINESS Update: Additional West Turn 49 Improvements at River Hall Parkway and 50 SR 80 Intersection 51
52 Mr. Krebs stated Mr. Adams executed the contracts for the signal and pavement striping 53
projects. The signal portion of the project was completed. Because some of the markings are 54
located in the Florida Department of Transportation (FDOT) right-of-way (ROW), an outside 55
contractor will perform some of the work; he is waiting for Southern Striping to confirm when 56
that contractor is scheduled and, once that portion is completed, he will provide a timeline for 57
the remaining work. The FDOT contractor will be advised to work around the school’s hours. 58
Mr. Morash stated that the District is adding an additional turn lane out of River Hall. In 59
response to a question, Mr. Krebs confirmed the striping project includes bike lanes, signs, turn 60
markings, etc., and included Cascades to the Hampton turnoff. 61
Mr. Adams stated these projects would be paid from the construction bond funds. The 62
Board approved Mr. Adams request to restripe River Hall Parkway using funds from the General 63
Fund, maintenance account. 64
65
FIFTH ORDER OF BUSINESS Update/Discussion: Perimeter Access 66 Control Initiatives 67
68 Mr. Adams expected the Lennar Representative to execute the consent agreement 69
within the next two weeks; the remaining delay was getting the fence permit issued. Once that 70
project is completed, other areas needing attention would be addressed. 71
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Mr. Bob Stark, a resident, mentioned sighting individuals entering on a dune buggy, 72
along the power lines, which he noted in an email. Discussion ensued regarding areas that 73
were breached, allowing access into the community. 74
Ms. Judy Weller, asked where Lennar’s gate was being installed. Mr. Adams noted the 75
area on a map. 76
77
SIXTH ORDER OF BUSINESS Update/Discussion: SR 80 Waterline 78 Drainage Issue 79
80 Mr. Krebs stated there was nothing new to report. He discussed the photograph with 81
Mr. Brian DeBoy, with FDOT, who agreed the City is responsible for making the repairs. The 82
City’s response to Mr. DeBoy has been that it is on their project list and is out for bid; however, 83
there is no indication the City has the funds or awarded a contract. 84
Mr. Asfour asked if the next course of action would be FDOT repairing it and billing the 85
City. Mr. Krebs stated that FDOT controls the ROW so he believed the FDOT might take legal 86
action, since the City’s water main is creating a hazard in the ROW, and, if the City does not 87
resolve this issue within a specified time frame, the FDOT might repair it; however, neither 88
entity has the funds to perform the work. 89
Mr. Krebs was directed to let FDOT know that he was contacting the City to suggest they 90
plug the section, which would resolve the ROW issue. 91
92
SEVENTH ORDER OF BUSINESS Update/Discussion: Encroachment on CDD 93 Property (FPL Easement) 94
95 Mr. Krebs stated that, at Mr. Cox’s request, Surveyors surveyed the property owners 96
land and two adjacent properties, to revise the exhibits to show the entire length of the 97
encroachment. He expected the exhibits in three weeks. Mr. Adams identified the properties 98
on the map. 99
100
EIGHTH ORDER OF BUSINESS Acceptance of Unaudited Financial 101 Statements as of August 31, 2018 102
103
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Mr. Adams presented the Unaudited Financial Statements as of August 31, 2018. 104
Assessment revenue collections were at 102% and expenditures were at 97%. Expenditures will 105
exceed budget by 4% to 5%, due to landscaping, District Engineering services and hurricane 106
clean-up costs. An amended budget will be presented at the November meeting to avoid a 107
finding in the annual audit. Fund balance will be used to offset the overages. 108
The financials were accepted. 109
110
NINTH ORDER OF BUSINESS Approval of August 23, 2018 Public Hearing 111 and Regular Meeting Minutes 112
113 Mr. Adams presented the August 23, 2018 Public Hearing and Regular Meeting Minutes 114
and asked for any additions, deletions or corrections. 115
The following changes were made: 116
Line 26: Insert “Asfour” after “Karen” and “Resident” 117
Line 38: Change “resident” to “nonresident“ 118
Line 25: Change “Resident” to “Nonresident” 119
Line 42: Change “permits” to “the existing permits from South Florida Water 120
Management District” 121
Lines 124 and 151: Change “Morash” to “Asfour” 122
Line 151: Change “Karen” to “Mrs. Karen Asfour” 123
124
On MOTION by Mr. Asfour and seconded by Mr. Lundquist, with all in favor, 125 the August 23, 2018 Public Hearing and Regular Meeting Minutes, as amended, 126 were approved. 127
128 129
Line 273: Insert “plywood had been removed and” after “stated” 130
131
On MOTION by Mr. Asfour and seconded by Mr. Lundquist, with all in favor, 132 the August 23, 2018 Public Hearing and Regular Meeting Minutes, as amended 133 and to also include the edit on Line 273, were approved. 134
135 136
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TENTH ORDER OF BUSINESS Staff Reports 137 138 A. District Counsel: Daniel H. Cox, P.A. 139
There being no report, the next item followed. 140
B. District Engineer: Hole Montes 141
There being no report, the next item followed. 142
C. District Manager: Wrathell, Hunt and Associates, LLC 143
Mr. Adams stated the District’s website was now compliant with the Americans with 144
Disability Act (ADA) website requirements; some documents on the website were still being 145
reviewed. As a requirement of the insurance carrier and its counsel, Management engaged 146
ADA Site Compliance (ADASC) to perform a human audit on a prototype website with the 147
findings to be carried over to other CDD websites. The approximate $8,000 expense will be 148
split between Management’s CDDs, resulting in a cost of approximately $115, per District. The 149
expense is expected to occur annually. 150
i. NEXT MEETING DATE: November 1, 2018 at 3:30 P.M. 151
The next meeting will be held on November 1, 2018 at 3:30 p.m. 152
Operations Manager 153
This item was an addition to the agenda. 154
Mrs. Adams reported the following: 155
Entry Monument being refurbished next week. 156
GulfScapes will begin spraying vines on the fences next week. This was discussed at the 157
last meeting. 158
GulfScapes repaired the drain box and reimbursement of approximately $250 would be 159
requested from Pinnacle, once the invoice is received. 160
Additional clearing of the drainage ditch abutting Windsor Way was completed on 161
September 1st. Other than the task of mowing the berms, the contract was moved to the Lake 162
and Wetland maintenance contract since they are more suited to perform this type of work. 163
Lake and Wetland contract commenced October 1st and work begins tomorrow. The 164
wetland crew will begin in November or December, later than usual, to allow time for the areas 165
to dry out more. 166
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Seasonal flower rotation will be red and white begonias. 167
Holiday lighting installation will commence after Thanksgiving. It includes LED lighting 168
for nine trees. 169
Another signature tree is being purchased. 170
Littoral plantings, as part of the lake bank restoration project, commences October 15th. 171
Pressure cleaning will commence prior to Thanksgiving. 172
Street sweeping will commence the first week of December. 173
Pipe cleaning was completed on August 31st. 174
So far there were no recent hog sightings in the area. The contractor would be 175
contacted, if there are future sightings. 176
A Board Member asked if street sweeping was necessary. Mr. Adams confirmed it was 177
necessary, as it fulfills the District meeting its NPDES permit requirements and a lot of debris 178
was being swept up from the construction traffic on the Parkway and pressure washing. 179
180
ELEVENTH ORDER OF BUSINESS Public Comments: Non-Agenda Items (3 181 minutes per speaker) 182
183 Mr. Bob Stark, a resident, asked about a schedule of when Hampton Lakes plans to cut 184
in the lakes and water drainage area, south of the condominiums, and what the process 185
involves. No schedule was provided. Mr. Adams stated the lakes are created by working off 186
the existing permit and the plans that were submitted. 187
Mr. Paul Carapella, a resident, asked if the District could formally aid in conversations 188
with the Homeowner’s Association (HOA) regarding the HOA’s Standard Operating Procedures 189
(SOP) for addressing the issue of unknown individuals being allowed access, through the gate. 190
Individuals were found tampering with golf carts, fishing, biking, etc. The HOA has been 191
nonresponsive. Mr. Adams stated that residents contacting the HOA, individually, would make 192
a greater impact than from the CDD, as the CDD has no authority. Discussion ensued about 193
initiating a petition. Mr. Asfour stated the HOA ignored his recommendation to install no 194
trespassing signs and recommended passing around a petition. Mr. Leon Harrington, a 195
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resident, stated he was told the area was considered a controlled access point and asked if the 196
CDD was liable if those given access got hurt. Mr. Asfour stated the HOA would be liable. 197
198
TWELFTH ORDER OF BUSINESS Supervisors’ Comments/Requests 199 200
There being no Supervisors’ comments or requests, the next item followed. 201
202
THIRTEENTH ORDER OF BUSINESS Adjournment 203 204
There being no further business to discuss, the meeting adjourned. 205
206
On MOTION by Mr. Asfour and seconded by Mr. Metcalfe, with all in favor, the 207 meeting adjourned at 4:08 p.m. 208
209 210 211
[SIGNATURES APPEAR ON THE FOLLOWING PAGE] 212
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213 214 215 216 217 218 _______________________________ _______________________________ 219 Secretary/Assistant Secretary Chair/Vice Chair 220
RIVER HALL COMMUNITY DEVELOPMENT DISTRICT
9Ci
RIVER HALL COMMUNITY DEVELOPMENT DISTRICT NOTICE OF MEETINGS FOR FISCAL YEAR 2019
The Board of Supervisors (“Board”) of the River Hall Community Development District (“District”) will hold meetings for Fiscal Year 2019 at 3:30 p.m., at the River Hall Town Hall Center, located at 3089 River Hall Parkway, Alva, Florida 33920 on the following dates:
October 4, 2018 November 1, 2018 December 6, 2018 January 3, 2019 February 7, 2019 March 7, 2019 April 4, 2019 May 2, 2019 June 6, 2019 July 11, 2019 August 1, 2019 September 5, 2019
The purpose of the meetings is for the Board to consider any business which may properly come before it. The meetings are open to the public and will be conducted in accordance with the provision of Florida law for Community Development Districts. The meetings may be continued to a date, time, and place to be specified on the record at the meeting. A copy of the agenda for these meetings may be obtained from Wrathell, Hunt & Associates, LLC, 2300 Glades Road, Suite 410W, Boca Raton, Florida 33431 or by calling (561) 571-0010.
There may be occasions when one or more Supervisors or staff will participate by telephone. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations at this meeting because of a disability or physical impairment should contact the District Office at (561) 571-0010 at least 48 hours prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY) / 1-800-955-8770 (Voice), for aid in contacting the District Office.
A person who decides to appeal any decision made at the meeting with respect to any matter considered at the meeting is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based.
District Manager River Hall Community Development District
RHCDD Unaudited Financial Statements 09.30.18.pdfCOVERSBAL SHGF 001002200300
RHCDD Unaudited Financial Statements 09.30.18.pdfCOVERSBAL SHGF 001002200300
RHCDD Unaudited Financial Statements 09.30.18.pdfCOVERSBAL SHGF 001002200300
River Hall CDD AMENDED Budget FY 2018 - 2018-10-26 v01.pdfCOVERSGF 001