Risk Assessment Form - elthamcollege.london · Risk Assessment Form Activity, tasks or premises being assessed Who might be harmed? Corona Virus – (Covid-19) Pandemic Staff, Students

1 of 29 Covid –19 Risk Assessment Version 1 Date 20/05/2020

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Risk Assessment Form

Activity, tasks or premises being assessed Who might be harmed?

Corona Virus – (Covid-19) Pandemic Staff, Students and their families, Contractors

Assessment Number Version 2 Date of this assessment August 2020 Review date September 2020

Area Hazard Type of harm (what could cause harm)

Risk with current safety measures in place

Actions taken

Risk with additional safety measures

Further action (what, who and when by)

Communication Understanding of risk, Wellbeing and isolation

o Very high (Serious) o High (Major) o Medium (Moderate) o Low (Minor)

1. Government advice is regularly accessed and applicable changes made to how the school maintains a safe Covid-19 environment.

2. Key information plans and consultation to be communicated to relevant staff by email and meetings (virtual were possible).

3. General information to be communicated to staff by Headmaster weekly briefing and/or Elthampost.

4. Communication to parents via Elthampost 5. Communication to students dependent on age of

student. Appropriate actions to be decided by working group for each situation.


To be reviewed regularly in line with changes to Government strategy. Working group to convene regularly to share information and decide wider communication actions. NB Be aware of the impact of using face masks on people who are hard of hearing. Currently we know that two Year 3 pupils have hearing issues and usually lip read. Consider using a visor instead of a mask if you will be teaching/interacting with anyone who lip reads.


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Staff onsite from 1st September

Spread of infection within the school

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

1. Staff are not in a bubble - they must maintain 1m+ distancing to children and other adults. Principle to keep everyone 2m apart where possible, if not then 1m+.

2. All vulnerable staff have been identified, recorded and appropriate measures agreed to safeguard them.

3. Staff will follow guidance re social distancing, hand washing and use of hand sanitiser.

4. Face masks and other PPE are not required except in very limited situations (mainly personal/SEN/medical care and specific cleaning scenarios). However, if staff wish to wear PPE such as face masks and visors in school, they are welcome to. NB Be aware of the impact of using face masks on people who are hard of hearing. Currently we know that two Year 3 pupils have hearing issues and usually lip read. Consider using a visor instead of a mask if you will be teaching/interacting with anyone who lip reads.

5. All areas used by staff will have access to hand sanitisers, cleaning spray and tissue.

6. The JS staffroom will have a maximum capacity of 15.

The SS common room will have a maximum capacity

of 21. Furniture has been rearranged in line with

government guidance to maximise space between

people. Do not use adjacent seats on casual seating.

Avoid sitting face to face where possible Coffee

machines have been moved in the SS to allow for

social distancing measures when using. Markings have

been placed on the floor to remind staff to queue at

an appropriate distance. A new area has been set up

in the SS Staff IT room for staff to access an urn of hot

water to enable them to make tea separately. Sliced

cakes and fresh fruit will not be available – packaged

biscuits.

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

To be reviewed regularly in line with changes to Government strategy. If you have any questions about how to use PPE safely, please contact the medical centre for advice


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7. As greater numbers of JS staff will be expected to

assist with walking students down to lunch, they will

have seating priority between 12 and 12.30 for lunch.

8. During Sept INSED staff meetings, agenda will include

a discussion on use of spaces, respecting personal

space and use of shared equipment, including hygiene

practices. Line managers will be asked to conduct a

brief well-being check-in with their direct reports once

a fortnight for the first half term, with any significant

concerns escalated to the respective SLT as necessary.

9. Subscriptions for common room magazines have been

suspended.

10. Staff to be aware that other people may have different attitudes or circumstances that affect their perceived or actual Covid risk. Be considerate to others and always work in a way that suits the most cautious member of any group.

11. If you feel that the school or any individual is not

abiding by the Covid-safe provisions that we have laid

out, or you have any related concerns, please speak

to Gabby, your line manager or another trusted

member of the senior team.

12. Deliberate and/or repeated breaches of the school’s

Covid-safe provisions may result in disciplinary action.

Capacity of shared spaces

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

1. Shared offices / work spaces have been reviewed and max occupation limits agreed. Signage has been placed in each area to remind staff. See appendix for detailed breakdown.

2. Everyone in shared welfare spaces is expected to wipe any communal equipment before and after use.



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Staff Lunches Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

1. Staff to eat in new Seminar Room instead of KGH at lunch

2. Priority to be given to JS staff between midday and 12.30. Other staff to avoid eating in OL at that time.

3. P5 – P7 inclusive in the OL have been blocked out for lunches until October half term


ANB to speak to Gemma re: options for staff to take food away e.g. increased cold grab and go or takeaway boxes for hot food, or options to deal with retrieval of crockery/cutlery from around the site GMC to block out lunches for rest of the term once DRP has re-coded the block booking function. ANB: If seminar room to be used for additional staff break space and SLT daily briefing, times will need to be blocked out in the room booking tool and staff advised that there is minimal availability for other bookings until we are able to relocate those activities back to their original spaces

JS students Drop off / Pick ups


Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

1. Parents dropping off/picking up at either entrance

remain in cars. During first fortnight at least (to be

reviewed), new Year 3 pupils asked to drop off on

Mottingham Lane; Year 3 tutors work on a rota to

greet students and take them directly to their Form

Rooms. Year 4-6 pupils dropped as normal, with one

member of JS staff allocated to the SS car park each

morning (8am – 8.20am), to guide new ad-

hoc/nervous students.


To be reviewed regularly in line with changes to Government strategy. Lead member of JSSLT: Nicki

Chamberlain and Iain

Wearmouth (Andy Taylor will

lead on any coach-related

issues)


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2. Upon arrival in JS playground, students handwash and

separate into zones (Year 4 on playground, Year 5 on

front half of field nearest Pavilion, Year 6 on front half

of field nearest treeline) until 8.30 bell. Supervised by

a member of staff as normal. Bags dropped in

cloakrooms upon arrival, all items brought directly to

Form Rooms (no visiting cloakrooms during the day)

3. For first fortnight, Year 3 Tutors prepare students for

departure from 3.20, walking down to SS car park by

3.30 for a slightly early collection, avoiding the busy

end of day and easing parental nerves. All other year

groups dismissed as usual (hand sanitising on exit). JS

teaching assistant present in SS car park between 3.40

and 4.00 to assist pupils and bring any back up to the

JS who have not been collected by 4.00.

4. For first fortnight, Year 3 Tutors prepare students for

departure from 3.20, walking down to SS car park by

3.30 for a slightly early collection, avoiding the busy

end of day and easing parental nerves. All other year

groups dismissed as usual (hand sanitising on exit). JS

teaching assistant present in SS car park between 3.40

and 4.00 to assist pupils and bring any back up to the

JS who have not been collected by 4.00.

JS Wraparound Care (morning and afternoon)

Very high (Serious)

High (Major)

Medium (Moderate)

Wraparound care will function as normal. Those arriving

between 7.30 and 8.00 (historic average of 6-10 per day) will

be asked to drop at the Mottingham Lane entrance, where

they will be signed in as usual and supervised in the Hall or Art

Room. Children from different year groups will be socially

distanced and unable to share resources. 4pm – 6pm care will

Very high (Serious)

High (Major)

Medium (Moderate)

Lead member of JSSLT: Andy

Taylor (with support from Vikki

Meier during initial couple of

weeks)


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Low (Minor)

take place in the Art Room, socially distanced and without

shared resources. Additional changes include:

1. Parents will be unable to collect directly from the Art

Room. They will be required to arrive at the JS office,

who will phone the Art Room. Parents asked to

remain outside whilst waiting for their child;

2. After school club activities will be adapted: half an

hour of homework/quiet time, followed by a film/use

of individual resources/outdoor time.

Low (Minor)

JS Assemblies

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

Section assemblies continue, but in year groups on a

fortnightly basis. Chapel assembly on rotation – logistics to be

determined with JH.

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

Lead member of JSSLT: Nicki

Chamberlain and Iain

Wearmouth (Vikki to liaise with

Jim Houghton)

JS Teaching Spaces

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

1. Teachers move to pupils for all non-specialist subjects;

ensures classes remain in their Form Room for c. 80%

of the day. Specialist rooms remain in use (Art, Music,

Science, Languages) – HoD responsible for correct

procedures/hygiene in these spaces. Shared

resources/equipment avoided; tables/chairs/surfaces

sprayed/wiped down after each class. Students will be

encouraged to visit the toilet during lessons.

2. Dismissal from lessons led by staff, who will check

corridors are empty/walk their class to a central

space. No queuing outside of classrooms – students

may enter on arrival and must stand behind chairs

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)


Devon


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ready for their teacher. Form Tutors will devise a

consistent seating plan for use in each subject.

3. Classrooms set up in rows facing the board. Teacher

desks will be distanced as far as possible from student

desks. During first morning back, Form Tutors will

discuss all new rules for teaching spaces with their

Forms, using a shared PowerPoint presentation.

JS Break / Lunchtime

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

1. Zoned’ parts of field for each year group. Snacks

stored in Form Room, reducing cloakroom visits as

students exit the building. Staggered re-entry to

building at end of break/lunch, including hand

washing/sanitisation.

2. Library use restricted to one year group per day, with

beanbags/unnecessary items removed from the

space.

3. Two JS lunch sittings between 12.00 and 12.30. Rota

for each day (dependent on Games lessons etc) –

pinned up in Form Rooms. Classes reminded each

morning by their Tutor. Specific arrangements:

• 11.50: Two year groups prepare for lunch. One

year group walked down by a member of staff,

followed by the second, for a 12.00 arrival. First

year group queues inside (supervised by one of

lunch assistants), the other outside (supervised by

the other lunch assistant to avoid too much noise

in the quad). Hand sanitisation at entrance to

dining hall.

• 12.00: Other two year groups dismissed

(staggered) to their zoned field areas, supervised

by a member of JS staff. At 12.10, one year group

begins walking down with a member of JS staff,

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)


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followed by the second. Same procedure upon

arrival at dining hall for the second sitting.

Co-curricular clubs

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

1. Lunchtime clubs (internally run by JS staff): Full club

programme as normal, but each club restricted to one

year group per half term. Head of Co-curricular will

check that there is an equal number of clubs on offer

for each year group. Rather than the usual co-

curricular fair, sign-up will take place during a

designated Form Period, using a shared, live

document.

2. After school clubs (externally run): Clubs will run as

normal (with the exception of any that use

ELSC/contact activities, namely Swimming and Judo),

which may include mixed year groups attending

(necessary to maintain our provision and wraparound

care). In these cases, social distancing will be

maintained, no shared equipment allowed. Club

leaders will be required to confirm that they

understand the guidelines during the first week of

term, with an optional visit/discussion with a member

of JSSLT offered (no clubs begin this year until the

second week). JSSLT rota during first fortnight, visiting

clubs to ensure compliance. For mixed year group

clubs, the largest classrooms will be used, or the hall,

to increase the ability to socially distance. Strict hand

washing procedures enforced.

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

Timescale for co-curricular

communication:

MOD final list of clubs – Friday

14th August

JS office (on behalf of MOD)

communication with club leaders

– Thursday 20th August

JS office communication with

parents confirming which clubs

running/cancelled and

arrangements (on behalf of

MOD) – week beginning 24th

August

Lead member of JSSLT: Mark

O’Dwyer (supported by Andy

Taylor during absence)


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JS Facilities/other spaces

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

1. Pavilion/chalet out of use apart from storage of

Games bags (to be reviewed at half term). All

changing to take place in Form Rooms. Pavilion toilets

used during break and lunchtimes to increase number

of available cubicles/handwashing stations available.

2. Keep to the left enforced on stairways and in

corridors.

3. Microsoft Surfaces disinfected after each use upon

returning to trolleys

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

JS Sport/Music Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

1. Aligns with SS sports plans.

2. Mark Alexander amending the Music curriculum in

accordance with latest regulations/agreement with

Paul Showell.

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

All will be regularly reviewed by

these HoDs and their JSSLT line

manager (Music – Nicki Devon,

Sport – Andy Taylor)

Curriculum provision for lockdown / isolation

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

1. Students forced to self-isolate provided with online

work via SMHW (where well enough to complete).

Feedback delivered by individual members of teaching

staff online/via email, led by Form Tutors.

2. Year groups forced to self-isolate may be taught live

(where in-school wifi allows) or via online delivered

work, maintaining their usual timetable.

3. In the case of a whole school shutdown, the JS will

revert to the full eltham@home programme.

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)


Devon

SS Classrooms Spread of infection within the school

Very high (Serious)

High (Major)

Medium (Moderate)

1. Desks and chairs have been moved to maximise space

between students and staff. All students to sit facing

forward.

Very high (Serious)

High (Major)

Medium (Moderate)

To be reviewed regularly in line with changes to Government strategy.


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Low (Minor)

2. All non-essential books / paperwork has been

removed from classrooms. Use of notice boards

should be kept to a minimum.

3. Any equipment required for a lesson will be

thoroughly cleaned prior to use by another group.

4. Students will bring in their own equipment and

resources for the school day (pencil case books etc).

5. Each classroom will have a hygiene pack (wipes, hand

sanitiser, tissues and cleaning spray) and bin to

dispose of any items used.

6. All classrooms have openable windows to allow for

airflow.

Low (Minor)

SEN Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

1. 1-2-1 and Small group sessions held in SEN rooms – groups to be with a year group and distancing to teacher to be maintained. Visors to be worn by staff member if distancing is not possible.

2. In class work can happen where distancing is possible. Visors to be worn by staff member if distancing is not possible.


SS Movement

around the

school


Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

1. Students will remain in their year groups for breaks

and lunch. They will be encouraged to go outside,

weather permitting. Specific areas of the field will be

allocated to each group.

2. A strict ‘Keep left’ policy will be applied in corridors

where one way systems are not possible. External

doors around the SS site have been changed to exit /

entrance only. Signage will

support students and staff to adhere to these

measures.

3. Toilets will be used by all groups but will be cleaned

regularly throughout the day.

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

To be reviewed regularly in line

with changes to Government

strategy.


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Lack of clarity in Fire and Lockdown procedures

Injury or Death

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

1. On the first day, students and staff will be inducted

around the areas of the school they will be using and

procedures for Fire and Lockdown discussed.

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)



strategy.

Medical

Provision


Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

1. Onsite medical provision available

2. During the school day, if an individual becomes

unwell, they must go to the Foxbury Centre for

assessment by a School Nurse.

3. If deemed Covid related the individual will be isolated

in a designated isolation room (adult supervision may

be required if it is for a child) until collected to go

home.

4. PPE (Personal Protective Equipment) will be worn by

staff caring for the individual suspected of having

Covid.

5. Testing for Covid-19 will be encouraged if

symptomatic, and information given regarding

process.

6. Any areas used by the individual will be cleaned and

disinfected before being used by anyone else.

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)



strategy.

Medical

provision

Student or

staff testing

positive

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

Cheryl ???

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)



strategy.


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Coaches used by

students to get

to school

Spread of infection within the students

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

TBC – Risks assessments Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)



strategy.

SS Sport Spread of infection within timetabled lessons and

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

timetabled lessons

use of changing rooms

1. Marathon Pavillion and ELSC to be used for changing.

2. PE dept and Darren to wipe/spray down pegs,

benches, door handles in between use.

Athletics programme – Return to fitness for morning PE

lessons

3. Hand sanitise before and after

4. Minimal use of equipment. All equipment used will

be wiped down after use

5. Mostly track events – non contact with an emphasis

on cardio vascular fitness and core strength. No

throwing events

Cricket – in afternoon Games lessons

1. Sanitise ball and hand sanitise every 10 overs

2. No sharing of kit

3. No use of saliva on ball

Tennis – in afternoon Games lessons

1. Hand sanitise before and after

2. No sharing of racquets

3. Balls to be sanitised

Break / Lunchtime

1. No physical sporting activities due to constraints of changing and limit on numbers in gym.

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

ETT to review guidance regularly

Further breakdown of individual

sports – please see appendices


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After school

Pre-season training for rugby, hockey, netball to be offered.

1. Years 11,12 and 13 will have 2 sessions a week.

2. Separate changing facilities enforced.

Saturday a.m

1. Years 7, 8,9 10 pre-season rugby training (non-

contact) 9.00am-10.30am. Open to all students.

2. From 12 September excluding Open morning.

3. Students arrive ready to play. Toilets but not changing

facilities available.

4. No hospitality. Parents to drop and drive, collect and

drive.

To be reviewed at half term

SS Music Spread of infection using practice rooms and instruments

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

1. Windows will be open at all times.

2. A protection screen will be used to separate the

teacher from the pupil.

3. Students will stand apart from the teacher on the

other side of the room thus enabling the required

social distancing.

4. All instrumental teachers will disinfect protection

screens/door handles/music stands and anything the

student has touched between lessons.

5. Pupils should wash their hands/sanitise immediately

before and after their Instrumental lesson.

6. Hand sanitiser will also be available in each Practice

Room.

7. Students will use their own instruments/ stick/ batons


PAS to review guidance regularly

Further breakdown of specific

areas– please see appendices


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8. Students will bring their own music to the lesson

9. Students will be seated side by side rather than facing

each other

10. Singing has been removed from all schemes of work

for academic music lessons.

SS Library Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

Borrowing books 1. Primarily through a ‘click and deliver’ service.

Students use the online catalogue and email Caroline to reserve books. Caroline selects the books on their behalf and delivers the book to the form tutor’s pigeon hole. Tutor delivers book to student. If it is a day when the student has access to the library, they can collect the book in person if they have chosen it there.

2. All returned books will be quarantined by Caroline for 72 hours

Before school 1. No access to library for students. Students arriving

from 8.00am are to go to their form room, or if it is a day when they have chapel or assembly, directly to the chapel/ ABT. Extra staff on supervision in the building and in chapel and ABT to facilitate this.

Sixth Form 1. Access to top floor of the library only. Access 5 days a

week 8.55-5.30pm. Entrance only through the top floor door. Not allowed to use the spiral staircase. MPS operates as usual. Unlikely to be widely used outside of MPS by Sixth Formers as experience has shown that they use Pearson study centre.

Years 7-11 1. Access to the library at break and lunch one day a

week only. 2. Books that have been taken off the shelf and flicked

through not to be put back on the shelf by the student



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but put on ‘quarantine tables’. These are stored by Caroline for 72 hours before they are returned to the shelf

Senior School

Co-curricular

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

Clubs / Societies / House Activities 1. Maintain year group bubbles (alternate weeks & no

student ‘helpers’) 2. Hand sanitise before and after 3. Students and staff to maintain physical distancing 4. No group larger than 20(?) 5. Avoid sharing of equipment o All equipment used will

be wiped down after use 6. Make use of outdoor space whenever possible 7. No student audience

Residential visits

1. The Government continue to advise against residential visits.

Non-overnight domestic educational visits

1. Only when integral to the course e.g. Art gallery visits / Geography & Geology fieldwork

2. Maintain year group bubbles 3. Observe COVID-secure measures in place at the

destination 4. Full & thorough risk assessment e.g. public transport

Other clubs /societies 1. Further breakdown of specific areas– please see

appendices



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SS Drama Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

Auditions / Rehearsals 1. Year group based, maximum size group 15

2. Wiping down of door handles/ hard surfaces in

between groups

3. Equipment used to be sanitised before and after use

Minimal use of equipment

4. Students hand sanitise before session, during and at

end

5. Students positioned 1m+ apart and facing front

6. Staff to maintain social distancing at all times Performance

1. As above

2. No audience

3. Each year group waits in a separate classroom until

their performance slot

4. All staff maintain social distance


WFH Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

1. Where staff can undertake their role effectively from home and wish to do so, they are encouraged to speak to their line manager asap to formalise arrangements for September onwards


Chapel

Very high (Serious)

High (Major)

Medium (Moderate)

TBC o Very high (Serious) o High (Major) o Medium (Moderate)


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Low (Minor)

o Low (Minor)

Meetings Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

1. Only to be held where 1m+ distancing can be maintained.

2. No whole school meetings 3. Meetings with external people including parents to be

by appointment only. No drop ins.


GRS to agree what he would like to replace the Tuesday briefings with

GRS to agree arrangements for daily SLT briefing – possibly use Old Library?

GRS to agree school’s position on requiring face masks for visitors, including parents

Essential Visitors / Contractors


1. Contractors will be limited to essential or pre-

approved works. Access must be agreed prior to

arrival with Head of Facilities. Contractor RAMS must

be seen and must contain measures re Covid-19.

2. All Visitors /contractors MUST register attendance at the Senior School reception. The receptionist will make a note of their name and company.

3. School Keeper to maintain safe distance when escorting contractors to area of school required. Where possible contractors will not walk through the same areas used by students and staff.

4. All contractors to follow government guidelines regarding wearing a mask, safe distancing, handwashing and using antibacterial gel.


To be reviewed regularly in line with changes to Government strategy. Expect more contractors onsite prior to re opening – Head of Facilities to manage


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Hygiene Spread of infection within the school


1. Specific handwashing stations have been created in external areas at the Junior and Senior Schools for use by students and staff.

2. Antibacterial hand wash is available in all toilets. Disposal hand towels are to be used instead of hand dryers.

3. Hand sanitiser gel, boxes of tissues, wipes and safe cleaning products are available in all areas used by students and staff.

4. Students and staff are to sanitise their hands as they enter a classroom and when leaving.

5. Signs are put up throughout the school to remind students and staff to wash their hands properly.

6. Staff, students and contractors are reminded to follow hygiene rules.

7. A washer dryer has been installed in Westfields for any clothing needing to be washed.


Head of Facilities to source

supplies and create a stockpile

Cleaning Spread of infection within the school


1. Cleaning staff levels have been increased to create 3 new roles. The new roles will cover enhanced cleaning of high frequency touched surfaces (doorknobs, desks, light switches, handrails, chairs, taps, printers etc).

2. Covid 19 cleaning protocols and chemicals (SoChlor)

introduced in line with government guidance will

continue to be followed.

3. Cleaners will wear aprons, gloves and masks during the day. Gloves and aprons will be disposed of appropriately after cleaning each area.

4. Appropriate personal protective equipment (PPE)

such as gloves, masks and overalls have been

provided and must be used following a suspected case

of Covid –19, if cleaning must happen within 72 hours

of person being in the area /rooms.


Head of Facilities to be informed if a student or staff member has been identified as possible Covid 19, to be able to implement protocols re cordoning off and cleaning of areas. Head of Facilities to continue to provide training and review use of PPE for cleaning team.


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5. Where possible, areas/rooms used by individual with

a suspected case of Covid-19, will be cordoned off /

locked for a week to limit remaining virus on surfaces.

6. Classrooms will be cleaned by teachers after each

class has left.

Facilities H&S failures Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

BP? Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

Recommission of school buildings

when re opening to wider school

community.

Waste collection contracts to be reviewed when more students / staff access school

IT IT failures and spread of infection within the school

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

IT? Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)


School Transport



1. TBC




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School Keepers Spread of infection within the school


1. School keepers will be working in teams of 2 people in rotation and will continue to use their own tearoom. Windows will be open to ensure air flow.

2. School keepers to distribute any deliveries, ensuring to wash their hands after touching the packages.

3. School Keepers are checking security of buildings and will disarm, and alarm buildings as required.



Tenants Spread of infection within the school


1. Any maintenance work required is flagged via Head of Facilities who will decide on urgency of work and take appropriate action. If it is decided that a contractor is needed on site, the tenants and contractor will follow guidelines regarding safe distance of 2 metres, handwashing and using antibacterial gel.



Staff working

from home

Wellbeing and isolation

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

1. Staff were asked to review working from home

arrangements and ensure they had adequate facilities

as it was not possible to carry out DSE assessments.

2. IT to supply relevant equipment.

3. Staff members to contact the HR Manager or Head of

Facilities if experiencing any problems with desks,

chairs etc.

4. Line managers to stay in contact with teams working

from home.

TBC – BP

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)



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Security of site Risk of Covid-19 spreading


1. CCTV is limited across the site (mostly internal). It is monitored inhouse by IT.

2. The security alarms across the site are monitored by Secom. School Keepers are notified if there are any issues.



ELSC Risk of Legionella

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)

1. Daily water tests carried out on swimming pool. 2. Independent monthly tests of swimming pool

continuing. 3. Todd carrying out building checks 4. Sneeze screen installed at reception 5. New systems in place to allow visitors to book in

before arriving at an agreed allotted time.

Very high (Serious)

High (Major)

Medium (Moderate)

Low (Minor)


Catering Risk of Covid-19 spreading


1. Training provided by Chartwells 2. New system set up in Dining hall 3. Staff to eat in Old Library instead of KGH 4. Priority to be given to JS staff between midday and

12.30 because it is less convenient for them to take food away than SS based staff. Other staff to avoid eating in OL at that time.


ANB to speak to Gemma re: options for staff to take food away e.g. increased cold grab and go or takeaway boxes for hot food, or options to deal with retrieval of crockery/cutlery from around the site

Appendices

1. Capacity in shared staff spaces


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Area Comments

JS Admin Marta/Jo to work from Reception desk

JS Admin office maximum capacity 3. Screen to be installed between two furthest workstations. Portable screen at door

JS printer room maximum capacity 1

JS kitchen maximum capacity 1

Junior School Common Room

Maximum capacity of 15 people in the room at any one time Take middle workstation out of use. Max 3 people at work table (included in the total of 15). Avoid sitting face to face where possible. Do not use adjacent seats on casual seating. Avoid sitting face to face where possible.

JS SEN room 1 staff and 3 students from same year group. Screen between PCs. Visor to be work by staff if unable to maintain distance between staff and students.

Haishan/Jackie office maximum capacity 2

Foxbury nurse’s office maximum capacity 2

Foxbury reception

Reprographics

Maximum capacity of 3 (including PHH).

Maintenance welfare space maximum capacity of 1

School Keepers welfare space maximum capacity of 2

Grounds welfare space maximum capacity of 3 in seating area, 1 in kitchen

Senior School Mission control maximum capacity of 5

Senior School Common Room

maximum capacity of 21 (11 seated, 2 for water machine and 8 queuing for coffee)

Senior School networked work space maximum capacity 3 at PCs. Total capacity TBC depending on whether a tea/coffee dispensing station is installed at rear of room

Senior School non-networked workspace maximum capacity of 18. Screens to be installed between desks (BLP)

Senior School Scullery kitchen maximum capacity of 1

Senior School Reception Maximum capacity 5 including receptionist. Screen fitted to desk

Jenny’s office maximum capacity of 2 at desks plus 2 visitors

Geography/Room 9 maximum capacity of 2


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Middle School Office maximum capacity of 3

Economics maximum capacity of 3. Meeting table can be used where 1m+ distancing maintained and no one sits directly facing others.

IT maximum capacity of 3

Maths maximum capacity of 3 at PCs at any one time. Only one of the pairs of screens to be used at any one time. Maximum capacity of 4 on non-IT wall. Central desk can be used provided 1m+ distancing maintained and no one sits directly facing others.

Sixth Form Office (Assistant Heads) Maximum capacity of 3

Admissions maximum capacity of 3. Desks moved to face away from each other

Languages office maximum capacity of 6

Music office maximum capacity of 3. Screens to be installed between desks (BLP)

Senior School office maximum capacity of 3. Baffle board to be extended with Perspex (BLP)

Senior School SEN outer office maximum capacity 2 staff and 1 student

Senior School SEN inner office maximum capacity 1 staff plus 3 students from same year group. Visor to be work by staff if unable to maintain distance between staff and students

Music block kitchen maximum capacity 1

Marketing Office maximum capacity 3. Screen to be installed between facing desks (BLP)

RS Office maximum capacity 3

Lower School pastoral maximum capacity 2 at workstations. Meetings can be held where 1m+ distancing maintained and no one sits directly facing others.

Chemistry tech room maximum capacity 2

Rachel/Ed office maximum capacity 2

Science work room maximum capacity 4 at benches and 1 at central table

Biology tech room maximum capacity 2

GMG office maximum capacity 3

Drama Office maximum capacity 3

PE office maximum capacity 4

PE balcony office maximum capacity 4

Facilities Office maximum capacity 3, Screen to be installed on back of RJG desk (BLP)

Exams office in Sports Hall maximum capacity 2. Minimise time spent in room.


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2. School sports

Sports Description of additional controls being put in place


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Athletics

o Hand sanitise before and after o Minimal use of equipment. All equipment used will be wiped down after use o No throwing events o Mostly track events – non-contact with an emphasis on cardio vascular fitness and core strength

Cricket

o Sanitise ball and hand sanitise every 10 overs o No sharing of kit o No use of saliva on ball

Tennis

o Hand sanitise before and after o No sharing of racquets o Balls to be sanitised

Hockey

o No use of hands on balls o Ball sanitised at start and end of session o No sharing of equipment o Small group training – maximum 6 in a group o Groups kept socially distant

Rugby training

o Sanitise balls at start and end of session o Hands sanitised at start and end of session o Minimal transference of ball o Non-contact on individual and on equipment o Break mid-way for hand sanitise o Focus on building fitness and core strength and individual ball handling

Netball

o Non-contact o Hand sanitise at start and end o Balls sanitised o Break for hand sanitise o Small group only – 6 in a group o Minimal transference of balls o Keep 2 metres apart o Focus on building fitness and individual ball handling


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Fencing o Club will operate for Junior School only

Swimming o Not offered initially due to max capacity of the pool being 12 at any one time. Potentially offered as an after school activity before the

half term break when demand is gaged. A fair system will need to be put into place to ensure that there is opportunity for all across the year groups. ELSC hygiene rules will be followed.

Gym use o Not offered initially due to max capacity of the gym being set at 10. Potentially offered prior to half term if a fair booking system can

be put into place and if supervision is possible (staff duties will need to be drawn up first)

Water polo

Skiing

Fencing

Dance

Futsal Badminton

Golf

Basketball

None of these activities are being offered in Senior School during MT 2020 due to one or more of the following:

• Inability to ensure social distancing of bubbles on transport

• Sports hall out of action

• Operate across year groups and not viable as a single year group

• Is a contact sport o All to be reviewed at half term.

3. School Music


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Music Additional safety precautions

Ensembles

• Groups are comprised of students from the same year group bubble

• Groups are never larger than 15.

• Rooms are large enough to enable social distancing.

• Music stored centrally in ensemble box in plastic cover. Plastic cover wiped down with disinfectant after practice and returned to box by

student

• Students arranged side by side, not face to face.

Choirs

• Teachers and students will wear named visors

• No more than 15 in a choir

• Will stand side by side

• Visors will be wiped with disinfectant after use and stored centrally

Brass

• All Brass Lessons will take place in rooms to ensure a minimum of 1 metre distancing between student and teacher in addition to Perspex

screen

VMTs

• Will be briefed on the College’s COVID health and safety measures by Director of Music and will be reminded of the need to maintain a

safe distance from other staff and follow hygiene rules.

4. SS Co-co


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List below based on MT 2019 – other clubs/societies to adhere to controls listed above.

Description of additional controls being put in place

Responsible individual

House Activities • Online (if possible) to maintain verticality

• Some year group events / assemblies

• Full details

DRG

French Film Club

• No eating in classroom

EXB

PolEcon Society

• No eating in classroom

SJP

Lego Club

• No sharing of Lego

• Lego to be sanitized after use

CPG

Board Game Club

• Games which don’t involve communal pieces

• Sanitize after use

CAF

Maths Masters / Society

• No sharing of calculators

• Sanitize after use

GOH/JLB

Creative Writing

• See general controls

TCM

ML Linguistics Olympiad

• See general controls

FNA

DT Society / Club • Access to DT Studio must be considered in context of exam group priority and staff welfare

• (No sharing of equipment and sanitize after use)

MEG/PJW

Greenpower F24 • Viable as a single year group?

• Access to DT Studio must be considered in context of exam group priority and staff welfare


MEG

Tabletop Gaming Club

• Online competition to continue unless year group fixtures possible

• Students use their own equipment

STM

GCSE Kickstart • Limit to Year 11 only

• No sharing of equipment and sanitize after use

KEH

https://elthamcollege-my.sharepoint.com/:b:/g/personal/jaw_eltham-college_org_uk/EbS14YlrhSJJso1oyhR-_L4Bs_uwh911LkXXf1qsgvtUyQ?e=pcNVG4


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ECCE • Maintain year group bubbles

• No sharing of equipment and sanitize after use / students bring their own equipment

JHH

Science Society • See general controls

STW/ERG

Tech Crew • Viable as a single year group?

• Access to ABT must be considered in context of exam group priority and staff welfare


JAJ/EDC

Coding Club • See general controls

TJC

Art Club • Access to Art Rooms must be considered in context of exam group priority and staff welfare


SLH

Debating • See general controls

CJC

Lower School Drama Club

• Avoid physical theatre

KYR/CPD

Chess • Online competition to continue unless year group fixtures possible


AHH

Water Polo Skiing Fencing Dance Futsal Badminton Golf Basketball Table Tennis Climbing Social Soccer

• These activities are under review in Senior School during MT 2020 due to one or more of the following:

• Inability to maintain physical distancing of bubbles on transport

• Sports Hall out of action

• Operate across year groups and not (economically) viable as a single year group

• Is a contact sport

• Cleaning impractical

• To be reviewed regularly during MT 2020

JAW/ETT

Documents

Risk Assessment Form - elthamcollege.london · Risk Assessment Form Activity, tasks or premises being assessed Who might be harmed? Corona Virus – (Covid-19) Pandemic Staff, Students