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Right of Way Management
Basics and Beyond
PresenterMonty Zimmerman
Developed byMonty Zimmerman
Right of Way Manager, City of Lenexa
Murv MoreheadRight of Way Coordinator, City of Overland
Park
What is “Right of Way Management”?
ROW Management is best defined as “the ability of a municipality to
govern, regulate and/or control the activities occurring within its
property (ROW)”.
Learning Objectives
• Understanding BMP’s of ROW Management
• ROW management challenges• Functions of a ROW management
program• How to accomplish utility coordination• The importance of One Call • New construction techniques • Emerging Issues
5
BMP’s for a ROW Management Program
ROW Management Ordinance Agency ROW Permit Requirements Permit Review Process Inspections Restoration of permitted project
Row Management Ordinance
• This is your enforcement mechanism• Sets forth regulations for access to the
right of way
• Outlines obligations of the city• Outlines obligations of ROW users• Outlines obligations to the public
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ROW Permit Requirements
• Current Franchise Agreement for service providers
• Completed permit application form including bonds & insurance
• Proposed work plan showing existing utilities• Traffic control plan (if needed)• Payment of all applicable permit fees
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Permit Review Application should have:• Applicant’s name, address and phone
number• Start and completion dates • Project location and scope of project• One call ticket number• Facility owner information, contractor
information• Excavation information • Area in ROW where work will take place• Construction method (open cut, tunneling
or boring)
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Inspection Process
• Inspect project periodically• Keep records of each visit • Monitor job site erosion/sediment
protection• Monitor compaction during backfill
operations• Monitor street/sidewalk repairs (if
applicable)• Monitor traffic control/work zone (if
applicable) 9
Restoration
• Restoration must be “as good or better” than original condition
• Pavement/sidewalk restoration should be done as soon as possible
• Green restoration should be done as planting season allows
• Make sure all restoration is in accordance with your technical specs
10
ROW Management Challenges• Lack of resources• Resistance to comply with city ordinances• Time management• Coordinate additional utility installations
in existing ROW • Staying informed on the latest
construction trends in trenchless technology, (equipment, chemicals, fluids, tooling, locating technology and trends)
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Potential Responsibilities of ROW Programs
• After hours emergency response• Liaison between agency, utility operators,
contractors and locators• Represent agency in regional/national ROW
related issues and become a damage prevention advocate
• Assist project managers with CIP design as it relates to utility and ROW issues
• Manage utility relocations for CIP projects
12
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Duties and Responsibilities City of Overland Park City of Leawood City of Shawnee Johnson County City of Lenexa
Manage ROW permit system yes yes yes yes
Field inspection yes yes yes yes
Investigate violations of ROW requirements yes yes yes yes
Coordinate w/ building inspectors regarding ROW issues yes
Ensure reqs for traffic control are meet for ROW permits yes yes
Coordinate and educate Utility Co. with city policies yes yes
Maintain city ROW ordinance yes yes
Serve as City rep in regional/national ROW activities yes yes yes
Adhere to saftey rules develop and follow safe work habits yes yes yes
Review construction plans for CIP projects yes
Manage utility relocations for CIP projects yes yes
Serve as damage prevention rep for city yes
Liase between City and Utilites yes
Other duties as required by supervisor yes yes yes yes
Ensure compliance with conditions in franchise agreements
Inform emergency services, of street closures yesInvestigate & respond to complaints from residents & businesses yes yes
Prepare and maintaing invoices for ROW work yes yes yes
Research ROW and easement information yes yes
Survey ROW boundries for utilities, contractors & homeowners yes
Street light & traffic signal operation yes
Assist on street light petitions yes
Provide locates for city owned streetlights and signals yes
Issue and inspect driveway, sidewalk and irrigation installs yes yes
Supervise other ROW employees yes yes
Respond to after hours Utility emergencies yes yes
Manage ROW and easement acquisitions for road projects yes
Write legal discriptions for land acquisitions yes
Provide data to appraisers to determine compensation for projects yes
Negotiate for property being conveyed yes
Coordinate field check meetings yes
Administer payments for reimbursable utility relocates yes
Orginize, plan & direct fence relocations yes
Utility Coordination
• “Brownfield” is the most challenging, due to already congested ROW
• Highly congested ROW’s require plans showing SUE “level A” locations of existing utilities
• Foster cooperation among all utilities/service providers
• Develop utility relocation schedule • Mediate/resolve conflicts
14
Utility Coordination• “Greenfield” presents a different set of
challenges in that it requires extensive planning for utility placement
• Implementing use of utility corridors • Implementing use of shared trenches• Implementing use of joint trench concepts• Construction of duct banks
15
Importance of One Call• Contacting One Call is required by state
law and agency ordinance• Contacting One Call is the first step
toward preventing damages to existing utilities
• Notifies utility owners/operators of impending excavation
• Reduces or eliminates excavator liability in the event of a utility damage
16
New Construction Techniques
• Trenchless technology• Inneream, Arrowbore , Pipe Bursting,
Slip Lining, Cured In Place Pipe……• SUE (subsurface utility engineering)• Vacuum Excavation• Keyhole method
17
Emerging Issues
• Sustainability• SUE (subsurface utility engineering)• One Call issues• Crossbores• Private utilities in the ROW• Web based ROW management tools
18
Sustainability
“Because of the finite nature of our ROW’s, we must embrace sustainable construction methods and techniques that will allow the needs of today to be met while at the same
time assuring that our most precious resource, our ROW, is available for
generations to come”.
19
Sustainability• Use of construction methods that reduce
open trenching thereby reducing restoration requirements
• Use of construction methods that reduce the overall carbon footprint of a project
• Use of construction methods that reduce impacts to traffic patterns
• How to get the message to engineers and project managers
• Costs?20
SUE (Subsurface Utility Engineering)
• SUE is “an engineering process that utilizes new and existing technologies to accurately identify, characterize and map underground utilities early in the development of a project or in certain cases during construction”.
• How to put this discipline into use• How to get the message to engineers and
project managers• When should SUE be used and at what level• Costs 21
One Call Issues
• Should everyone participate• Should everyone participate equally• Should members pay more to incorporate
new technology statewide• Should penalties for non compliance with
One Call laws be strictly enforced/increased• Should a utility owner be required to locate
their service lines
22
Crossbores
Defined as the “intersection of an existing underground utility or underground structure by a second utility resulting in direct contact between the transactions of the utilities that compromises the integrity of either utility or underground structure”.
• The most dangerous scenario is when a natural gas line intersects with a sanitary sewer lateral
23
Private Utilities in the ROW
• Do these utilities need to be a member of one call
• Should private facilities be allowed in public ROW
• What are the costs of not requiring private facilities to be members of one call
24
Web Based ROW Management Tools
Web based programs are designed to create streamlined solutions for planning, coordinating, permitting, analyzing, and communicating work in an agencies' right of way. It is designed to save time and money, and enable proactive management of utility projects, public works projects, permitting incidents, traffic and events.
25
Web Based ROW Management Tools
• Many providers – Envista, ROWAY, ROW Manager….
• Provides real time mapping using Google Maps
• 24/7 access from anywhere an internet connection is available
• Most providers use a hosted site platform• Cost is based on the number of permits and
agency generates per year• Programs have the ability to communicate
with other organizations that use the same product 26
27
Questions?
28