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RICHARDSON
TEXAS MEMO
DATE: October 1, 2018
TO: Keith Dagen - Director of Finance
FROM: Ali Nobles - Purchasing Supervisor
SUBJECT: Award of Bid #04-19 for the cooperative purchase of a 14' Type I Mobile Intensive Care Unit ("MICU") for the Fire Department (Station 5) to Mac Haik Dodge Chrysler Jeep in the amount of $221,273 through the Houston-Galveston Area Council of Governments ("HGAC") Contract #AM10-16
Proposed Date of Award: October 8, 2018
I concur with the recommendations of Ernest Ramos - Fleet and Materials Manager and Curtis Poovey- Fire Chief, and request permission to issue a purchase order for the above referenced MICU ambulance on a Dodge 4500 Regular Cab Chassis to Mac Haik Dodge Chrysler Jeep in the amount of $221,273, as per the attached quote.
The above referenced equipment has been competitively bid through the HGAC Contract #AM10-16. As specified in the contract, the chassis and invoicing for the complete unit is provided from Mac Haik Dodge Chrysler Jeep and the MICU conversions are completed through Frazer, LTD. The City of Richardson participates in the HGAC program through its existing interlocal agreement for cooperative purchasing pursuant to Texas Government Code Chapter 791.025 and Texas Local Government Code Chapter 271.102. This agreement automatically renews annually unless either party gives prior notice of termination.
Funding is available in account 239-1410-581-7421, Project #FD1904.
Concur:
Keith DagenW===
ATTACHMENTS
DATE: September 28, 2018
TO: Todd Gastorf, Purchasing Manager
FROM: Ernie Ramos, Fleet & Materials Manage RE: Capital Equipment Purchase, FD1904, via HGAC Contract#AM10-
16, Product Code: HD12, contract expires 10/31/2018
I have reviewed the existing contract referenced above and recommend purchasing Product Code HD12, One (1) Dodge 4500 Regular Cab Chassis with Frazer 14' Type 1 Mobile Intensive Care Unit (MICU) module for an amount totaling $221,273. I received and approved the quote with options listed from Mac Haik Dodge Chrysler Jeep.
The funding for the purchase is funded from account# 239-1410-581-7421, Project# FD1904. The contact at Mac Haik Dodge Chrysler Jeep is Mr. David Sheehy, and he can be reached at (281) 310-9520, or E-mail: [email protected], or Fax: (281) 820-7435. Please order the MICU as specified on the attached quote provided.
Attach mentis: HGAC Quote (2-pages) HGAC Contract Pricing Worksheet (1-page) HGAC Contract AM1 0-16, (4-pages) HGAC Contract, AM10-16, Attachment A (3-pages) Frazer Quote (6-pages)
CC: Allan Journey, Battalion Chief- Support Services Randy Armstrong, Battalion Chief- EMS Gene Senter, Assistant Chief- Operations Robert Younger, Assistant Chief- Administration Curtis Poovey, Fire Chief
MEMO
DATE:
TO:
FROM:
RE:
September 28, 2018
Todd Gastorf, Purchasing Manager
Curtis Poovey, Fire Chief
Capital Equipment Purchase, FD1904, via HGAC Contract# AM1 0-16, Product Code: HD12, contract expires 10/31/2018
I have reviewed this purchase plan with Mr. Ramos and recommend purchasing product code HD12, one (1) Dodge 4500 Regular Cab Chassis with Frazer 14' Type 1 Mobile Intensive Care Unit (MICU) module for an amount totaling $221,273.
The funding for the purchase is funded from account# 239-1410-581-7421, Project# FD1904. The contact at Mac Haik Dodge Chrysler Jeep is Mr. David Sheehy, and he can be reached at (281) 310-9520, or E-mail: [email protected], or Fax: (281) 820-7435. Please order the MICU as specified on the quote provided by Mr. Ramos.
CC: Allan Journey, Battalion Chief-Support Services Robert Younger, Assistant Chief-Support Services Ernie Ramos, Fleet & Materials Manager Keith Dagen, Director of Finance
~ Frazerm Customer Quote ~
Defining the future of Mobile Healthcare':
Order No: Q740-00001
Quote Date: 4/30/2018
Expiration Date: 10/3112018
Invoice To: Attention: Salesperson: Kasey Gillum
Richardson Fire Deparment Battalion Chief-EMS [email protected] City Of Richardson Randy Armstrong P.O. Box 830309 randy .armstrong@ cor .gov Richardson TX 75083 T T<'
Order Instructions:
Per discussion, Richardson will not be subject to the 2018 price increase due to letting us show their truck in the DFW area.
No. Item Quantity VIM Unit Price
2
3
4
5
6
7
8
MODULE 1.000 EA $ 168,500.00
Type I 14' Module
CHASSIS 1.000 EA $ 50,250.00
2018/19 Ram 4500 Diesel
Order Red, OEM vinyl w/ RAM OEM 8.4 Touch Screen in-dash monitor/radio and back-up camera system
DELIVERY 263.000 M $
DELIVER TO RICHARDSON FIRE DEPARTMENT
14109 1.000 EA $
Regulator-Oxygen, Preset 50 PSI
11717 1.000 EA $
Fire Extinguisher-Sib, ABC , w/Bracket
50009 8.000 EA $
Coat Hook-double,Mounting on Plate
32516 3.000 EA $
Flowmeter-02, Dial , Ohmeda, 0-25 LPM
HGAC-NEW 1.000 EA $
Frazer, Ltd., 7219 Rampart Street, Houston, TX, 77081, P: 713-772-5511 www.frazerbilt.com
Page 1 of2
2.75
238.82
82.42
5.74
144.20
1,000.00
$
$
$
$
$
$
$
$
Net Amount
168,500.00
50,250.00
723.25
238.82
82.42
45.91
432.60
1,000.00
Customer Quote
Defining the future of Mobile Healthcare':
No. Item Quantity
HGAC Fee for a New Unit
Remit To:
Per TMVCC, we are quoting this through our licensed franchise dealer, Mac Haik Dodge Chrysler Jeep.
Mac Haik Dodge Chrysler Jeep 11000 I-45 North Freeway Houston TX 77037
Payment Terms: Net 30 Days
Special Instructions:
U/M
Email this quote along with your PO to [email protected]. Graphics pricing includes two hours' design time in the base price. More extensive graphics or multiple changes will be billed at $100/hr.
Order No:
Quote Date:
Expiration Date:
Unit Price
Sale Amount:
Sales Tax:
Total Amount:
Frazer, Ltd., 7219 Rampart Street, Houston, TX, 77081, P: 713-772-5511 www .frazerbilt.com
Page 2 of2
Q740-00001
4/30/2018
10/3112018
Net Amount
221,273.00
0.00
221,273.00
HGJKBuy CONTRACT PRICING WORKSHEET Contract AMl0-16 Date
For MOTOR VEHICLES Only No.: Prepared: 09/28/18
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both the PO and the Worksheet MUSTTherefore please type or print legibly.Therefore please type or print legibly.
Buying Richardson Fire Department Contractor: Mac Haik Dodge Q740-l HGAC Agency:
Contact Randy Armstrong Prepared David Sheehy Person : By:
Phone: Phone: 281-768-1881
Fax: Fax: 281-820-7435
Email: [email protected] Email: dsheehy@machaikdcj .com
Product HD12 II Description: I Type I 14' on Ram 4500 Diesel DRW Cab/Chassis, Gen Pwrd Mod Code:
A. Product Item Base Unit Price Per Contractor's H-GAC Contract: $187,500.00
B. Published Options- Itemize below- Attach additional sheet(s) if necessary- Include Option Code in description if applicable. (Note: Published Options are options which were submitted and priced in Contractor's bid.)
Description Cost Description Cost
1013 General II Deliver unit from factory to destination per $723.25 1239 Module II Power II 6.3 kW MEPS system and A 3,950.00
1085 Chassis II Suspension II LiquidSpring suspension syster $10,000.00 1225 Module II Lighting II Whelen TAM 85 traffic ad 1,400.00
1087 Chassis II Tire Chains II OnSpot tire chain system $3,350.00 1166 Module II Dividers and Shelves II 02 compartm 200.00
1075 Chassis II Running Boards I I Arc Rite running boards $850.00
1060 Chassis II Grille Guard II Black Ranch Hand grille guar $1,300.00
1080 Chassis II Siren II Federal Signal EQ2B with head in co $1,900.00
1083 Chassis II Speakers II (2) Extra Whelen SA315P speake $650.00
1038 Chassis II Air Hom System II Dual 1 0" & 12" air horns $800.00
1044 Chassis II Air Hom System II Standard compressor $600.00
1236 Module II Paint II 14' Module paint scheme II Module $1 ,750.00
1163 Module II Conspicuity II On the rear of the module in a $1 ,500.00 Subtotal From Additional Sheet(s): I $O.ooj
1181 Module II Exterior II Striping and lettering II Pricing II $3,000.00 Subtotal B: $31,973.25
C. Unpublished Options- Itemize below I attach additional sheet(s) if necessary. (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.)
Description Cost Description Cost
Loose Items (Regulator, 02, hooks) $799.75
Subtotal From Additional Sheet(s): I $O.oo l
~ Subtotal C: $799.75
Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base For this transaction the percentage is: 0% Unit Price plus Published Options (A+B).
D. Total Cost Before Any Applicable Trade-In I Other Allowances I Discounts (A+B+C)
Quantity Ordered: II 1 II X Subtotal of A + B + C: $220,273.00 = I Subtotal D: I $220,273.oo 1
E. H-GAC Order Processing Charge (Amount Per Current Policy) Subtotal E: $1 ,000.00
F. Trade-Ins I Special Discounts I Other Allowances I Freight I Installation I Miscellaneous Charges
Description Cost Description Cost
Subtotal F: $0.00
Delivery Date: I G. Total Purchase Price (D+E+F): $221,273.00
