Richard Michaud, City Administrator FY 2014.pdfMunicipal Budget.docx 2 FY 2014 CITY BUDGET AND CAPITAL PROGRAM COUNCIL CITY APPROVED ADMIN REQUESTED % MUNICIPAL BUDGET FY 12-13 FY

Richard Michaud,Richard Michaud,

City Administrator

March 18, 2013

1

Our vision is a high quality of life for Saco citizens. Central to this vision is a sustainable economy that offers an opportunity for everyone to have rewarding employment and for business to prosper, now and in the for business to prosper, now and in the future. The people of Saco bring this vision into reality by working together and building on our tradition of hard work, dedication and ingenuity.

2

� This proposed budget:◦ Maintains service levels within the City

◦ Manages rising costs

◦ Requires a mil rate increase

◦ Moved capital expenditures into departments in ◦ Moved capital expenditures into departments in accordance with the capital plan

◦ Allows for revenue that is received on a one time basis to be used to increase Fund Balance

� If the budget is passed as presented it will result in a property tax levy increase of 2.25%

3

� General◦ Proposed change in the tax levy is $811,874 or 2.25%

◦ Proposed change in mil rate is $0.41

◦ One new detective in Police Department

◦ Increase in heating fuel/gas & diesel of 10%

◦ Moved capital repairs & maintenance expenditures into departments in accordance with the capital plan

4

Revenue Expenditures

� The budget proposes a draw on unassigned fund balance of $500,000, which

� Increase in Public Works due to paving/ overlay in their budget

� Increase in PD cruisers $500,000, which anticipates an ending unassigned fund balance of approximately 8.7%

� Increase Municipal Grounds& Recreation revenue to actual

� Increase in PD cruisers as we purchased FY13 cruisers in FY12

� Increased Municipal Grounds & Recreation Temporary Help to actual

5

$1,468,822,600

$1,789,765,800

$1,995,056,400 $2,051,483,001

$2,070,327,000

$2,101,350,400 $2,120,343,274

$1,968,500,000 $1,983,960,500

2006 2007 2008 2009 2010 2011 2012 2013 2014

6

2013201320132013 2014201420142014 $ Change$ Change$ Change$ Change

Intergovernmental Revenue

$1,986,131 $2,104,128 $117,997

Charges for Services $1,109,300 $1,224,000 $114,700

Draw UnassignedFund Balance

$785,000 $500,000 ($285,000)

Ambulance Fund Transfer

$400,000 $500,000 $100,000

7

$7,927,450

$7,927,450

$8,826,042

$8,789,454

$8,432,608

$9,642,499

$8,028,122

$8,387,731

$8,478,728

$20,000,000

$25,000,000

$30,000,000

CITY OTHER

REVENUES

CITY PROPERTY TAX

REVENUES

$10,080,476

$10,394,459

$10,004,813

$11,761,183

$11,878,681

$12,189,805

$14,434,041

$15,344,363

$16,156,237

$7,927,450

$7,927,450

$8,826,042

$8,789,454

$8,432,608

$9,642,499

$8,028,122

$8,387,731

$-

$5,000,000

$10,000,000

$15,000,000

2006 2007 2008 2009 2010 2011 2012 2013 2014

8

2013 $22,174,094

2014 $23,384,965

Change $1,210,871

TOTAL 5.46% increase

Note: This is only the expenditure increase. This percentage and dollar value does not reflect

revenue

9

2013201320132013 2014201420142014 $ Change$ Change$ Change$ Change

Police Department $3,332,730 $3,598,791 $266,061

Fire/Ambulance Department

$2,777,318 $2,844,252 $66,934

Public Works Department

$4,672,673 $5,328,096 $655,422

Municipal Grounds & $1,244,217 $1,419,804 $175,587Municipal Grounds & Recreation Department

$1,244,217 $1,419,804 $175,587

Debt Service $2,232,515 $2,344,930 $112,415

Employee Benefits $2,947,169 $3,137,379 $190,210

Capital Improvement –Facility

$86,000 $548,000 $462,000

Capital Improvement –Roads/Infrastructure

$1,299,500 $525,536 ($773,964)

10

$18,007,926

$18,321,909

$18,830,855

$20,550,636

$20,311,289

$21,832,304 $22,462,163

$23,732,094

$24,634,965

$18,000,000

$20,000,000

$22,000,000

$24,000,000

$26,000,000

$10,000,000

$12,000,000

$14,000,000

$16,000,000

$18,000,000

11

TypeTypeTypeType AmountAmountAmountAmount

Facility $548,000

Municipal Grounds $75,000

Roads & Infrastructure $525,536Roads & Infrastructure $525,536

Utilities $6,000

TOTALTOTALTOTALTOTAL $1,154,536$1,154,536$1,154,536$1,154,536

12

2,000,000

2,500,000

3,000,000

Current CIP

Scheduled CIP

-

500,000

1,000,000

1,500,000

2006

Actual

2007

Actual

2008

Actual

2009

Actual

2010

Actual

2011

Actual

2012

Actual

2013

Budget

2014

Budget

2015

Forecast

2016

Forecast

2017

Forecast

2018

Forecast

13

$1,000,000

$1,200,000

$1,400,000

$1,600,000

$1,800,000

$-

$200,000

$400,000

$600,000

$800,000

2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

Sustainable Funding Levels Annual funding level

14

Tax rate calculation

Value of city 4/1/12 $ 1,968,257,265

Current rate/$1,000 of value 18.30

amount raised FY13 $ 36,019,108

City of Saco RSU Saco Share York County combined

Increase in operating budget $ 811,874 $ 1,360,950 $ 125,000 $ 2,297,824 Increase in operating budget $ 811,874 $ 1,360,950 $ 125,000 $ 2,297,824

Loss of revenues - 15,825 - 15,825

Amount proposed to be raised $ 811,874 $ 1,376,775 $ 125,000 $ 2,313,649

Percentage of Increase 2.25% 3.82% 0.35% 6.42%

Mill increase $ 0.41 $ 0.70 $ 0.06 $ 1.18

Incease per $200,000 $ 82.50 $ 139.90 $ 12.70 $ 235.10

15

� This proposed budget:◦ Maintains service levels within the City

◦ Manages rising costs

◦ Requires a mil rate increase

◦ Move capital expenditures into departments in ◦ Move capital expenditures into departments in accordance with the capital plan

� If the budget is passed as presented it will result in a property tax levy increase of 2.25%

16

� This presentation can be found at:◦ www.sacomaine.org on the home page

� Also on this home page you can find:◦ Latest citizen satisfaction survey report◦ Latest citizen centric report

� At www.sacomaine.org, click on departments, � At www.sacomaine.org, click on departments, then click Administration, then Reports to review◦ Prior year budget documents◦ Comprehensive Annual Financial Reports (CAFR)◦ Annual Performance Measurement Report◦ Annual Report◦ Strategic Plans

17

WORKSHOP ITEM: b (2)

Date: April 16, 2013

G:\0001-Legislative-City Council\Meeting and Workshop\2013\Mtg & Wkshp 04 16 2013\FY14 Budget items\Adoption of FY14

Municipal Budget.docx 1

WORKSHOP ITEM COMMENTARY

AGENDA ITEM: Adoption of FY14 Municipal Budget

COUNCIL RESOURCE: Councilor Phil Blood

STAFF RESOURCE: Richard R. Michaud, City Administrator

Cheryl Fournier, Finance Director

The Council discussed the budget in workshop on April 1, 2013.

SUGGESTED MOTION: Below is a motion for the adoption of the Fiscal Year 2013 - 2014

Budget for the City of Saco as proposed by the City Administrator and incorporates changes discussed

in workshops.

“Be it Ordered that the City Council move to approve an appropriation order for the adoption of the

Fiscal Year 2013 - 2014 budget, excluding all school related items, per Section 6.06 and 6.07 of the

Charter of the City of Saco, Maine as follows:

Approve gross expenditures of $25,735,290 which represents $22,230,429 in municipal expenditures,

$500,000 in overlay, $1,100,295 in County taxes, $750,000 in TIF transfers, and $1,154,536 in capital

improvements for municipal operations; to be offset by $25,735,290 in anticipated revenues and other

credits, which represents $7,452,728 in anticipated municipal revenues, and other credits of $500,000

from the Ambulance Fund, $25,000 from the Saco Island TIF, and $1,000 from the Camp Ellis Fund,

and $500,000 from the Undesignated Fund Balance; and thereby raising municipal gross taxes of

$16,156,237 and county gross taxes of $1,100,295 and further ordering that the amounts set in the

following attached schedule titled “CITY OF SACO FY 2014 CITY BUDGET” which shall become a

part of the City Clerk’s records and shall designate the form of the City of Saco Budget for Fiscal Year

2013-2014 as authorized under Section 6.04 of the Charter of the City of Saco, Maine.

“I move to approve the order.”





FY 2014 CITY BUDGET AND CAPITAL PROGRAM

COUNCIL CITY

APPROVED ADMIN REQUESTED %

MUNICIPAL BUDGET FY 12-13 FY 13-14 CHANGE CHANGE

Mayor-Council (Legislative) $ 20,325 $ 20,600 $ 275 1.35%

City Administration $ 292,273 $ 325,120 $ 32,847 11.24%

Finance Department $ 380,672 $ 388,801 $ 8,129 2.14%

Technology Department $ 440,851 $ 434,703 $ (6,148) -1.39%

City Clerk $ 284,584 $ 323,709 $ 39,126 13.75%

Tax Assessor $ 187,503 $ 205,442 $ 17,940 9.57%

City Building Maintenance $ 117,174 $ 119,149 $ 1,975 1.69%

Legal Department $ 182,500 $ 185,000 $ 2,500 1.37%

Police Department $ 3,332,730 $ 3,598,791 $ 266,061 7.98%

Fire/Ambulance Department $ 2,777,318 $ 2,844,252 $ 66,934 2.41%

Building Inspection $ 212,671 $ 218,416 $ 5,745 2.70%

Planning & Economic Development $ 314,637 $ 319,075 $ 4,437 1.41%

Public Works Department $ 4,672,673 $ 5,328,096 $ 655,422 14.03%

Public Agencies $ 100,200 $ 100,200 $ - 0.00%

City Agencies $ 598,100 $ 608,100 $ 10,000 1.67%

Emergency Management $ 5,820 $ 5,900 $ 80 1.37%

Parks & Recreation Department $ 1,244,217 $ 1,419,804 $ 175,587 14.11%

Debt Service $ 2,232,515 $ 2,344,930 $ 112,415 5.04%

Employee Benefits $ 2,947,169 $ 3,137,379 $ 190,210 6.45%

Insurance $ 166,963 $ 169,963 $ 3,000 1.80%

Contingency $ 163,200 $ 133,000 $ (30,200) -18.50%

Capital Improvement - Facility $ 86,000 $ 548,000 $ 462,000 537.21%

Capital Improvement - Parks & Rec $ 108,500 $ 75,000 $ (33,500) -30.88%

Capital Improvement - Roads & Infrastructure $ 1,299,500 $ 525,536 $ (773,964) -59.56%

Capital Improvement - Sewer $ 6,000 $ 6,000 $ - 0.00%

Gross Municipal Budget $ 22,174,094 $ 23,384,965 $ 1,210,871 5.46%

COUNCIL CITY


MUNICIPAL ANTICIPATED REVENUES FY 12-13 FY 13-14 CHANGE CHANGE

Non-Property (Excise) Taxes $ 3,007,500 $ 3,040,000 $ 32,500 1.08%

Permits/Licenses/Fees $ 664,800 $ 675,600 $ 10,800 1.62%

Intergovernmental Revenues $ 1,986,131 $ 2,104,128 $ 117,997 5.94%

Charges for Services $ 1,109,300 $ 1,224,000 $ 114,700 10.34%

Other Unclassified/Miscellaneous $ 409,000 $ 409,000 $ - 0.00%

Subtotal Revenues $ 7,176,731 $ 7,452,728 $ 275,997 3.85%

Other Credits Municipal General Fund - Unassigned Fund Bal. $ 785,000 $ 500,000 $ (285,000) -36.31%

Ambulance Fund transfer 400,000 500,000 100,000 25.00%

Saco Island/Downtown transfer 25,000 25,000 - 0.00%

Camp Ellis Fund transfer 1,000 1,000 - 0.00%

Subtotal Other Credits Municipal $ 1,211,000 $ 1,026,000 $ (185,000) -15.28%





Total Revenues/Credits Municipal $ 8,387,731 $ 8,478,728 $ 90,997 1.08%

COUNCIL CITY


SUMMARY FY 12-13 FY 13-14 CHANGE CHANGE

Municipal Expenditures $ 22,174,094 $ 23,384,965 $ 1,210,871 5.46%

Municipal Revenues/Credits (8,387,731) (8,478,728) (90,997) 1.08%

Overlay 755,000 500,000 (255,000) -33.77%

TIF Taxes 803,000 750,000 (53,000) -6.60%

Net Taxes to be raised Municipal $ 15,344,363 $ 16,156,237 $ 811,874 Net Taxes to be raised County Taxes $ 1,100,295 $ 1,100,295 $ - Net Taxes to be raised Education $ 19,588,219 $ 19,588,219 $ - Gross Taxes to be raised $ 36,032,877 $ 36,844,751 $ 811,874 2.25%

Taxable Valuation $ 1,968,500,000 $ 1,968,500,000 $ - 0.00%

Mil Rate-Preliminary Estimate $ 18.30 $ 18.72 $ 0.42 2.30%

Approved expended Proposed FY14

Account Account 2012 Budget as of Budget vs FY13

Number Name Actual FY2013 2/28/2013 FY2014 Budget

10360: LEGISLATIVE

500117 ELECTED OFFICIALS 10,800 12,000 7,900 12,000 0.0%

500301 OFFICE SUPPLIES 112 200 - 200 0.0%

500322 TUITION/TRAINING 40 200 - 200 0.0%

500332 BOOKS & MANUALS - 200 - 200 0.0%

500337 POSTAGE 4 200 - 200 0.0%

500339 TRAVEL 100 300 - 300 0.0%

500343 EMPLOYEE RECOGNITION - 500 - 500 0.0%

500344 PRINTING 1,798 1,000 1,193 1,000 0.0%

500350 FURNITURE & FIXTURES 1,497

500400 TRANSFERS/MISCELLANEOUS 6,041 5,725 5,517 6,000 4.8%

Subtotal Legislative: 20,392 20,325 14,609 20,600 1.4%

3/18/2013 1:34 PM GEN FD EXP Page 24




10370: CITY ADMINISTRATION- PERSONNEL

500101 DEPARTMENT HEAD WAGES 110,956 114,261 76,821 119,690 4.8%

500103 NON SUPERVISORY WAGES 64,897 65,608 43,500 68,637 4.6%

500104 COURT OFFICERS/CLERICAL WAGES 90,335 94,490 67,469 105,679 11.8%

500114 OVERTIME 1,247

Subtotal City Administration - Personnel 267,435 274,359 187,790 294,006 7.2%

10372: CITY ADMINISTRATION - OPERATING

500301 OFFICE SUPPLIES 2,395 1,600 577 1,600 0.0%

500304 COMPUTER SUPPLIES 809 300 418 300 0.0%

500317 MINOR EQUIPMENT 298 150 291 150 0.0%

500322 TUITION / TRAINING 3,152 3,000 1,917 3,000 0.0%

500330 DUES & MEMBERSHIP 1,421 1,317 389 1,317 0.0%

500332 BOOKS & MANUALS 935 747 340 747 0.0%

500336 TELEPHONE 1,821 1,600 1,177 1,600 0.0%

500337 POSTAGE 1,369 2,000 1,338 2,000 0.0%

500339 TRAVEL 2,196 2,500 2,386 2,500 0.0%

500341 ADVERTISING 3,180 2,800 3,412 3,800 35.7%

500344 PRINTING 524 400 515 400 0.0%

500350 FURNITURE & FIXTURES - - - - 0.0%

500400 TRANSFERS/MISCELLANEOUS 468 500 - 500 0.0%

500406 BACKGROUND CHECKS 837 900 413 600 -33.3%

500410 REPAIRS/MAINTENANCE - 100 - 600 500.0%

500428 CONTRACTED SERVICES - 12,000 100.0%

Subtotal City Administration- Operating 19,405 17,914 13,173 31,114 73.7%

Total City Administration 286,840 292,273 200,962 325,120 11.2%

3/18/2013 1:34 PM GEN FD EXP Page 25




10410: ASSESSOR- PERSONNEL



500114 OVERTIME - - - 0.0%

Subtotal Assessor - Personnel 143,946 149,395 105,117 164,792 10.3%

10412: ASSESSOR- OPERATING

500301 OFFICE SUPPLIES 705 1,450 193 1,450 0.0%


500317 MINOR EQUIPMENT 240 200 419 200 0.0%

500322 TUITION / TRAINING 1,228 2,000 199 2,000 0.0%

500325 CLOTHING/BOOT ALLOWANCE - 300 120 300 0.0%

500330 DUES & MEMBERSHIPS 60 100 60 100 0.0%

500332 BOOKS & MANUALS 2,868 1,600 82 2,800 75.0%

500336 TELEPHONE 1,075 1,200 720 1,200 0.0%

500337 POSTAGE 861 1,100 719 1,100 0.0%

500338 COPIER - - - - 0.0%

500339 TRAVEL 881 4,000 - 4,000 0.0%

500341 ADVERTISING - 100 - 100 0.0%

500344 PRINTING 971 1,000 270 1,000 0.0%

500360 COMPUTER SOFTWARE - - 0.0%

500410 REPAIRS/MAINTENANCE - - - - 0.0%

500428 CONTRACTED SERVICES 23,181 23,658 6,685 25,000 5.7%

500439 DEED SERVICES 750 1,000 333 1,000 0.0%

Subtotal Assessor- Operating 33,065 38,108 9,837 40,650 6.7%

Total Assessor 177,011 187,503 114,954 205,442 9.6%

3/18/2013 1:35 PM GEN FD EXP Page 30

Objectives set by City Council

City budget worksheets to be sent to all department heads

City budget worksheets due back to Finance Director

10:30-11 AM Economic Development/Planning (combined City Admin meeting)

1-2 PM Fire Department

2-3 PM Parks & Recreation

3-4 PM City Clerk/Voter Registration and Welfare

1-2 PM Public Works

2-3 PM Wastewater Treatment Plant

3-4 PM Technology

9-10 AM Police Department

10-11 AM Building Inspection/Code Enforcement

11-12 PM Assessing

February 18 to February 22, 2013 City Finance Director to finalize and combine all city departmental budgets

February 26 to March 1, 2013 City department head meetings with Finance Director and City Administrator

11-12 AM Assessing

1-2 PM Building Inspection/Code Enforcement

2-3 PM Police Department

3-4 PM Economic Development/Planning

1-2 PM City Clerk/Voter Registration and Welfare

2-3 PM Technology

3-4 PM Parks & Recreation

9-10 AM Public Works

10-11 AM Wastewater Treatment Plant

11-12 PM Fire Department

March 11, 2013 (Monday) Finance Director and City Administrator review budget presentation with Mayor

March 12, 2013 (Tuesday) Budget documents to be distributed to City Council

April 1, 2013 (Monday) City Council Budget Workshop

April 15, 2013 (Monday) City Council Budget Workshop

May 6, 2013 (Monday) Public Hearing on fiscal year 2014 Budget

May 20, 2013 (Monday) Adoption of fiscal year 2014 budget

City Administrator’s city budget and presentation submitted to City Council,

Notice of Public Hearing (legal Ad) given to the City Clerk for FY14 Budget

Fiscal Year 2014 Budget Calendar

City Finance Director and City Administrator to finalize City budget presentation

to be presented on March 18, 2013

February 27, 2013

February 28, 2013

March 1, 2013

March 8, 2013 (Friday)

City department head meetings with Finance Director to review individual

department budgets

March 18, 2013 (Monday)

January 7, 2013

January 11, 2013

February 8, 2013

February 13 to February 15, 2013

February 13, 2013

February 14, 2013

February 15, 2013

City of Saco, Maine

FY 2012 Budget Summary Approved expended forecast Original

2009 2010 2011 2012 2013 as of 2014

Account Name Actual Actual Actual Actual Budget 2/28/2013 FY2013 Budget

Legislative $17,041 $20,325 $19,871 $20,392 $20,325 $14,609 $20,518 $20,600

City Administration $268,785 $271,789 $284,389 $286,840 $292,273 $200,962 $293,259 $325,120

Finance $345,171 $374,154 $358,351 $365,682 $380,672 $236,972 $375,782 $388,801

Technology $381,819 $322,861 $475,771 $403,536 $440,851 $324,448 $458,932 $434,703

City Clerk $244,643 $245,002 $243,622 $285,383 $284,584 $210,661 $319,841 $323,709

Assessor $163,754 $165,377 $163,366 $177,011 $187,503 $114,954 $187,722 $205,442

Building Maintenance $118,412 $96,577 $105,267 $116,785 $117,174 $65,649 $117,178 $119,149

Legal $203,838 $176,417 $240,173 $177,967 $182,500 $89,036 $182,500 $185,000

Police Department $3,108,508 $3,126,157 $3,204,847 $3,419,779 $3,332,730 $2,197,005 $3,345,767 $3,598,791

Fire/Ambulance $2,549,104 $2,601,857 $2,631,533 $2,712,948 $2,777,318 $1,880,549 $2,859,074 $2,844,252

Building Inspections/Zoning $246,302 $227,437 $206,495 $211,768 $212,671 $138,588 $212,710 $218,416

Planning & Economic Dev. $302,533 $267,340 $316,264 $308,975 $314,637 $196,260 $315,837 $319,075

Public Works $4,348,421 $4,223,000 $4,397,739 $4,423,478 $4,672,673 $2,876,306 $4,796,777 $5,328,096

Public Agencies $74,924 $86,883 $86,265 $87,157 $100,200 $91,659 $101,259 $100,200

City Agencies (Upon Budget Appvl) $446,944 $469,354 $483,658 $535,896 $598,100 $468,670 $598,100 $608,100

Emergency Management $6,527 $5,833 $4,998 $5,732 $5,820 $3,314 $5,824 $5,900

Parks & Recreation $1,071,212 $1,105,116 $1,227,045 $1,269,847 $1,244,217 $1,033,680 $1,391,321 $1,419,804

Debt Service $1,806,845 $1,815,443 $2,319,954 $2,419,597 $2,232,515 $1,389,760 $2,149,012 $2,344,930

Employee Benefits $2,526,584 $2,435,885 $2,683,200 $2,668,742 $2,947,169 $1,866,043 $2,904,776 $3,137,379Employee Benefits $2,526,584 $2,435,885 $2,683,200 $2,668,742 $2,947,169 $1,866,043 $2,904,776 $3,137,379

Insurances $180,352 $165,879 $166,048 $154,433 $166,963 $10,543 $166,963 $169,963

Contingency $117,935 $102,096 $104,567 $260,074 $163,200 $106,006 $184,678 $133,000

Capital Improvement $605,743 $27,992 $56,864 $165,000

Capital Improvement - Facility $86,000 $0 $86,000 $548,000

Capital Improvement - Parks & Rec $108,500 $0 $108,500 $75,000

Capital Improvement - Roads & Infrastructure $1,299,500 $703,846 $1,299,500 $525,536

Capital Improvement - Sewer $6,000 $0 $6,000 $6,000

TOTAL $19,135,396 $18,332,775 $19,780,285 $20,477,022 $22,174,094 $14,219,521 $22,487,828 $23,384,965

$18,529,653 $18,304,783 $19,723,421 $20,312,022 $20,760,094 $13,515,675 $20,987,828 $22,230,429

Total City Revenues 8,789,454$ 8,432,608$ 9,642,499$ 8,028,122$ 8,387,731$ 5,234,429$ 8,638,773$ 8,478,728$

Property Tax - City levied $10,345,942 $9,900,167 $10,137,786 $12,448,900 $13,786,363 $8,985,093 $13,849,056 $14,906,237

Overlay 752,011$ 1,235,399$ 1,266,878$ 1,200,000$ 755,000$ 755,000$ 750,000$ 500,000$

TIF Transfer 663,229$ 743,115$ 785,141$ 785,141$ 803,000$ 803,000$ 803,000$ 750,000$

TOTAL expenses $20,550,636 $20,311,289 $21,832,304 $22,462,163 $23,732,094 $15,777,521 $24,040,828 $24,634,965

Total City Revenues 8,789,454$ 8,432,608$ 9,642,499$ 8,028,122$ 8,387,731$ 5,234,429$ 8,638,773$ 8,478,728$

Property Tax - City levied 11,761,183$ 11,878,681$ 12,189,805$ 14,434,041$ 15,344,363$ 10,543,093$ 15,402,056$ 16,156,237$

TOTAL REVENUES + tax 20,550,636$ 20,311,289$ 21,832,304$ 22,462,163$ 23,732,094$ 15,777,521$ 24,040,828$ 24,634,965$

Municipal Valuation 2,051,483,001$ 2,070,327,000$ 2,101,430,400$ 2,120,343,274$ 1,968,500,000$ 1,968,500,000$ 1,968,500,000$ 1,968,500,000$

Mil Rate 5.73$ 5.74$ 5.80$ 6.81$ 7.79$ 5.36$ 7.82$ 8.21$

3/18/2013 Budget Summary Page 21




10440: BUILDING INSPECTIONS/ZONING- PERSONNEL




500114 OVERTIME - - - 0.0%

500119 ELECTRICAL INSPECTOR 31,138 31,536 20,785 32,025 1.6%

Subtotal Building Inspections/Zoning - Personnel 192,943 193,871 127,613 199,616 3.0%

10442: BUILDING INSPECTIONS/ZONING - OPERATING

500301 OFFICE SUPPLIES 844 1,000 346 600 -40.0%

500317 MINOR EQUIP 241 500 - 500 0.0%

500320 CITY VEHICLE REPAIRS 1,008 - - - 0.0%

500322 TUITION/TRAINING 1,050 2,500 1,464 2,250 -10.0%

500325 CLOTHING/BOOT ALLOWANCE 195 450 84 450 0.0%

500330 DUES & MEMBERSHIP 449 450 489 450 0.0%

500332 BOOKS 737 1,000 - 1,000 0.0%

500336 TELEPHONE 3,950 4,500 2,882 5,000 11.1%

500337 POSTAGE 725 600 522 700 16.7%

500338 COPIER 8,030 0.0%

500339 TRAVEL 335 6,500 4,553 6,500 0.0%

500341 ADVERTISING 1,016 300 212 350 16.7%

500344 PRINTING 245 1,000 423 1,000 0.0%

Subtotal Building Inspections/Zoning- Operating 18,825 18,800 10,975 18,800 0.0%

Total Building Inspections/Zoning 211,768 212,671 138,588 218,416 2.7%

3/18/2013 1:36 PM GEN FD EXP Page 38




10420: CITY BUILDING MAINTENANCE- PERSONNEL


Subtotal Buidling Maintenance - Personnel 37,891 39,025 25,491 41,700 6.9%

10422: CITY BUILDING MAINTENANCE - OPERATING

500301 OFFICE SUPPLIES 540 500 234 600 20.0%

500302 GENERAL SUPPLIES 468 500 467 600 20.0%

500308 CLEANING SUPPLIES 1,781 1,200 36 1,200 0.0%

500313 HEATING FUEL 18,091 27,000 10,597 27,000 0.0%

500317 MINOR EQUIPMENT 638 900 29 700 -22.2%

500321 STAFF VEHICLE-OPER/MAINT 3,509 3,000 1,886 2,300 -23.3%

500325 CLOTHING/BOOT ALLOWANCE - 150 - 150 0.0%

500333 ELECTRICITY 17,496 16,814 9,671 16,814 0.0%

500334 WATER & SEWER 1,773 1,955 1,332 1,955 0.0%

500336 PHONE MAINTENANCE - - - - 0.0%

500338 COPIER 4,073 4,500 2,628 4,500 0.0%

500339 TRAVEL ALLOWANCE 60 100 104 100 0.0%

500351 BUILDING REPAIRS & MAINTENANCE 25,466 15,155 8,701 15,155 0.0%


Subtotal City Building Maintenance: 78,894 78,149 40,158 77,449 -0.9%

TBD: CAPTIAL IMPROVEMENTS

500910 CAPTIAL IMPROVEMENTS - 0.0%

Subtotal City Building Maintenance - Improvements - - - - 0.0%

Total City Building Maintenance 116,785 117,174 65,649 119,149 1.7%

3/18/2013 1:35 PM GEN FD EXP Page 31

FY 2014 CAPITAL PLAN (with 5 year look-ahead)Updated: 3/11/2013

Project

ScheduleProject Description Type Project Costs FY 15 FY 16 FY 17 FY 18

Projected Need Funded Deferred

FACILITY Facility Assets Value: >$25 M $1,710,000 $745,000 $548,000 $197,000 $362,000 $365,000 $225,000 $270,000

2014 Public Works- immediate needs roof, salt shed, site work, retrofits Facility $595,000 $595,000 $398,000 $197,000 $197,000

2014 City Hall Heating System Replace existing boiler Facility $150,000 $150,000 $150,000

2014 Finish Program Bay off Gymnasium Facility $40,000 $40,000

2014 City Hall Roof Roof repair/replacement (slate & flashing) & brick repair Facility $100,000 $100,000

2015 P&R- Finish Commercial Kitchen Renovation Make up air ventilation and ceiling Facility $15,000 $15,000

2015 Camp Ellis Fire Station Roof Replace original roof from 1993 due to leaks Facility $25,000 $25,000

2016 Transfer Station Upgrade components/ relocation Facility $350,000 $350,000

2017 Police Dept Roof Roof replacement based on original roof 20 year life Facility $120,000 $120,000

2017 Repoint / Reseal Community Center Exterior Repoint Community Center Exterior Masonry Facility $60,000 $60,000

2017 FD- North Saco Station roof Replace Roof Facility $25,000 $25,000

2017 Public Works- Garage Lift capabilities Facility $80,000 $80,000

2018 P&R- Roof Replacement Replace Roof Facility $150,000 $60,000 $150,000

UTILITY Utility Assets Value: >$100 M $1,296,000 $76,000 $56,000 $20,000 $351,000 $371,000 $396,000 $446,000

2014 Small Drainage Project Annual Maintenance and replacement of drainage structures and pipe Drainage $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000

2014 TriCommunity Camera Reserve Fund Annual Reserve Assessment Sewer $6,000 $6,000 $6,000 $6,000 $6,000 $6,000 $6,000

2014 Driveway Culvert Replacements Replace failing driveway culverts (est at 33 per year) Drainage $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $20,000

2015 Wildwood drainage Storm and ditching reconstruction Drainage $200,000 $200,000

2015 Detention Pond Cleanouts Dredging, slope stabilization, and outlet rehab of City Detention Ponds Drainage $20,000 $20,000 $20,000 $20,000

2016 Sewer Easement Aquistions Aquire sewer easemnt for future cross country sewer to Boothby Park Sewer $30,000 $30,000

2016 Shadagee/Aspen/Rosewood Drainage System ImprovementDrainage system elevation issues causing flooding Road & Infrastructure $200,000 $200,000

2016 Pleasant St Ext. (road, sewer, drain reconstruction) Replace existing sewer, road, curb, sidewalk, drain structures Sewer $245,000 $245,000

2017 Ocean Park Rd Cross Culvert and drainage system replacement and cross country Drainage $250,000 $250,000

2017 Hillview Heights Underdrain Replacements, Cross Culverts Drainage $50,000 $50,000

2018 Bear Brook Drainage Improvements (Main St to Cumberland Ave Drainage $150,000 $150,000

2018 Bradley Street Drainage Slipline approximately 600' of stormdrain found to be defective Drainage $75,000 $75,000

MUNICIPAL GROUNDS Parks & Grounds Assets Value: $765,000 $95,000 $75,000 $20,000 $255,000 $145,000 $205,000 $150,000

2014 Play Structure Burns School Replacement of existing wooden play structure and removed elements Parks & Recreation Infrastructure $75,000 $75,000 $75,000

2014 Tennis Courts at Memorial Field Rebuild courts and fencing Parks & Recreation Infrastructure $80,000 $80,000

2014 Replace fencing West Side of Pepperell Park Replacement of 30+ year old fencing Parks & Recreation Infrastructure $20,000 $20,000 $20,000

2014 Baseball Field Saco Middle School Rec Area Construction of New Baseball field & Rehabilitation of existing fields Parks & Recreation Infrastructure $150,000 $150,000

2014 Replace fencing South Side of Burns School Pkg. lot Replacement of 30+ year old fencing Parks & Recreation Infrastructure $10,000 $10,000

2015 Parking Lot Paving Maintenacne of City Parking Lots Road & Infrastructure $25,000 $25,000 $25,000 $25,000 $25,000

2015 Tennis Courts at Middle School Rebuild courts and fencing Parks & Recreation Infrastructure $80,000 $80,000

2015 Rehab Memorial Athletic Fields Renovate field-add drainage, re-grade, augment soil profile, re-seed Parks & Recreation Infrastructure $30,000 $30,000

2016 Prentice Park Development of site for passive use with boat ramp Parks & Recreation Infrastructure $100,000 $100,000

2016 Rehabilitate Young School Athletic Fields Renovate field-add drainage, re-grade, augment soil profile, re-seed Parks & Recreation Infrastructure $30,000 $30,000

2016 Middle School Play Structure Construction of new playground for recreation area Parks & Recreation Infrastructure $40,000 $40,000

2017 Trail Network repairs Eastern Trail infrastructure repairs Parks & Recreation Infrastructure $10,000 $10,000 $10,000

2018 Play Structure Shadagee Woods Recreation Area Replacement of existing wooden play structure Parks & Recreation Infrastructure $35,000 $35,000

2018 Tennis Courts at Young School Rebuild courts and fencing Parks & Recreation Infrastructure $80,000 $80,000

RIGHT OF WAY INFRASTRUCTURE R.O.W. Assets Value: >$200M $2,100,196 $1,548,409 $1,036,400 $512,009 $1,655,169 $1,333,034 $1,214,475 $1,271,860

2014 Annual Paving Program Annual funding levels Road & Infrastructure $912,000 $987,873 $485,864 $502,009 $1,017,509 $1,048,034 $1,079,475 $1,111,860

2014 PACTS Traffic Signal Construction Installation of a coordinated Traffic Signal System with Biddeford Road & Infrastructure $109,012 $16,352 $16,352 $0 $92,660

2014 PACTS Road Paving (Local Matches) Local matches for Cascade Rd, Old Orchard Rd, Road & Infrastructure $135,000 $135,000 $135,000 $0 $125,000 $125,000

2014 Sidewalks Annual funding levels Road & Infrastructure $25,000 $25,000 $25,000 $0 $25,000 $25,000 $25,000 $25,000

2014 Water Street reconstruction Slope stabilization and Traffic Improvements Road & Infrastructure $284,184 $174,184 $174,184 $0 $110,000

2014 Middle/School Street Road Reconstruction Sidewalk, curb, drainage, and road reconstruction Road & Infrastructure $400,000 $400,000

2017 Industrial Park RR Maintenance Annual Track Maintenance Road & Infrastructure $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000

2017 Bartlet & Deering Ave Reconstruction Rebuild road, curb, drainage and sewer improvements Road & Infrastructure $100,000 $100,000

2015 Ferry Road box Culvert Replace bridge at Seaside end in Marsh and widen for pedestrians Road & Infrastructure $125,000 $125,000

School Street Reconstruction Rebuild road, curb, drainage and sewer improvements Road & Infrastructure $200,000 $200,000 $200,000 $0

TOTAL: >$350 M $5,871,196 $2,464,409 $1,715,400 $749,009 $2,623,169 $2,214,034 $2,040,475 $2,137,860

FY 14

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10670: CAPITAL IMPROVEMENT PROJECTS 554,451 1,500,000 707,828 1,154,536

3/18/2013 1:38 PM GEN FD EXP Page 49

2013 Chart of accounts xls.xls - Revenue

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Account Account

Number Name Description

10000-300105 IN LIEU OF TAX PAYMENTS Exempt housing pays 2% of Gross Rental Income

10020-300200 RAPID RENEWAL EXCISE motor vehicle excise taxes collected through InforME (State)

10020-300201 EXCISE TAXES motor vehicle excise taxes collected in-house

10020-300202 BOAT EXCISE TAXES boat excise taxes collected in-house and thru InforME (State)

10030-300300 TAX/LIEN INTEREST interest on delinquent taxes

10030-300301 LIEN FEES fees associated with lien filing

TOTAL TAXES

10040-300250 CITY CLERK/FINANCE FEES

ATV registration, hunting and fishing licenses, snowmobile reg, marriage license, death certificate, birth certificate, burial permit, boat reg with mil foil, taxi operator license, cascade flea

market, mooring permit, notary charges, liquor license renewal, business license/reg

10050-300251 BLDG. INSPECTOR REV. Fees charged by the City for building permits, certificates of occupancy and zoning letters sent to banks and attorneys.

10060-300252 FRANCHISE FEES

Time Warner calculates franchise fees based on the type of service revenue and the number of subscribers to determine a quarterly allocation to each municipality within the Portland

Division.

10070-300253 PLUMBING FEES

A portion of the fee, as State Law permits, that is retained by the City for administration of the State Plumbing and Sub-surface wastewater disposal codes. These fees are generated by the

issuance of plumbing and septic system permits as well as variance applications for septic systems.

10080-300254 ELECTRIC INSPECT FEES

Fees charged by the City for a permit to install electrical wiring and systems. All permit fees above are subject to doubling if work is commenced before a permit is issued. Double permit

fees, although technically considered fines, are credited to the underlying fee account.

10090-300255 SNOWMOBILE EXCISE state reimbursement for InforME licensing

10100-300400 CANINE LICENSE FEES dog licenses

10100-300401 CANINE/LATE FEES late fees associated with dog licenses

10110-300450 VICTUALERS LICENSES victualers licenses (to serve food - business or temp/fair)

TOTAL LICENSES AND PERMITS

10120-300601 MAINE/FEMA REIMB. FEMA disaster reimbursement (relating to storms)

10120-300602 COPS GRANT Federal grant to fund Police specific projects, when approved

10130-300510 FIRE SAFER GRANT Federal grant to fund Fire special projects, when approved

10130-300504 STATE REVENUE SHARING

Per Title 30-A, Subpart 9, Chapter 223, Subchapter 2, Section 5681, revenue sharing is distributed by the 20th of each month to each municipality based on a formula whose variables includ

municipal populations, state valuations and tax assessments. The Monthly state revenue sharing pool is funded by setting aside 5.1% of the State Government's sales, service provider,

personal and corporate income tax receipts for the month. 2% of that pool is further set aside for the Fund for the Efficient Delivery of Local and Regional Services. For a detailed description

of how the funds are calculated and distributed, please see the Calculate Revenue Sharing.

10130-300505 STATE HIGHWAY GRANT (URIP)

URBAN-RURAL INITIATIVE PROGRAM (URIP) funds MUST be spent on "capital" improvements to public highways and bridges. A capital improvement is defined as “any work on a

road or bridge which has a life expectancy of at least 10 years and restores the load-carrying capacity.”

10130-300506 WELFARE REIMB.-STATE

General Assistance office tracks monthly reimbursement (# of applications, cases and persons) as ell as the cost of services provided. 50% of the cost of the approved services are reimburse

by the State.

10130-300507 STATE-HOMESTEAD EXE

This program provides a measure of property tax relief for certain individuals that have owned homestead property in Maine for at least twelve months and make the property they occupy on

April first their permanent residence. Property owners would receive an exemption of $10,000.

10136-300513 STATE - BETE REIMBURS

BETE exemption - 100% property tax exemption for "eligible property" first subject to tax in Maine on or after 4/1/08. No time limit on length of exemption, but some exceptions to

allowability. 90% for 2009, 80% for 2010, 70% for 2011, 60% for 2012, 50% for 2013 and later.

10136-300500 TREE GROWTH TAX

This program provides for the land owner with at least 10 acres of forested land used for commercial harvesting. A Forest Management and Harvest Plan must be prepared and a sworn

statement to that effect submitted with the application. Applications include a map of the parcel indicating the forest type breakdown as well as all other areas not classified as tree growth.

Each year, the State Tax Assessor determines the 100% valuation per acre for each forest type by county and by year.

10136-300502 OTHER STATE REVENUE Other state revenue received from DHS or various services for unbudgeted services provided during the fiscal year.

10136-300503 STATE-VETERANS EXEMP A veteran who served during a recognized war period and is 62 years or older; or, is receiving 100% disability as a Veteran; or, became 100% disabled while serving, is eligible for $6,000.

10140-300550 BIDD.TAX BASE SHARING/HCBC

MERC Host Community Benefit-MERC pays City $0.10 per ton for all acceptable waste delivered to Facility, payable in monthly installments (to be adjusted by CPI annually, not to exceed

3%).

10000-300554 GOODWINS MILLS RESCUE REIMB

10130-300509 HOMELAND SECURITY GRANT Federal grant to fund Police specific projects, when approved

10140-300552 SCARBOROUGH REIMB- RECYCLING 50% of Recycling Coordinator's wages (split with Scarborough)

TOTAL INTERGOVERNMENTAL

10136-300501 WITNESS FEES-POLICE witness fees

10150-300700 POLICE FINES & FEES parking tickets, accident reports, gun permits, outside assignments

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10160-300701 COMM.POLICING-THORNTON Police officer stationed at Thornton Academy

10160-300718 K-8 Police Resource Officer - from school Police officer stationed at Middle School

Technology reimbursement - from school

10170-300702 PUB.WKS-GENERAL REV. sale of recycling bins, seasonal cards, GIS maps printing, reimbursement for signs

10180-300703 TIPPING FEES-COMM HAUL waste management/BBI

10190-300704 TRANSFER STATION REVENUE funds collected from taxpayers disposing items at transfer station

10200-300705 SEWER INSPECTION FEES sewer inspections fees

10210-300706 STREET OPENING PERMITS escrow and non-escrow street opening permit

10220-300707 FLOW CONTROL LICENSE solid waste permit

10230-300708 RECREATION DEPT. REV. recreation program fees generated (net of waivers).

10240-300709 FALSE ALARM FINES fire and police false alarm fees

10250-300710 MISC FEES - CHGS FOR SRVS seasonal rentals

10250-300711 CONSENT AGREEMENTS consent agreements

PLANNING DEPT. REV.

SALE ORDINANCES

SEASONAL RENTAL ORD.

10250-300717 PASSPORT SERVICES costs associated with processing of passports (with the exception of photograph)

300755 PLANNING REVENUES-COST REC

TOTAL CHARGES FOR SERVICE

10260-300750 INTEREST EARNED-G/F interest earned on investments

10270-300751 SALE OF SURPLUS PROPERTY sale of City owned property (land, buildings, equipment)

10280-300752 RENT/LEASE OF BLDGS. Bidd-Saco Chamber lease of Amtrak Station; Bastille lease of 15 North Ave (Old Camp Ellis Fire Barn); School lease

10290-300753 PROP.INSURANCE CLAIMS claims paid on accidents claimed through insurance

10290-300753 HEALTH INS.PREM.REIMB. employee share of health insurance premium

300754 ZONING BD. REVENUE

ENG.STUDIES-COST REC.

10320-300756 RECYCLING FEES universal waste charges

300759 SALE-RECYCLED WASTE

10330-300757 MISCELLANEOUS copier fees, miscellaneous receipts

FIRE DEPT. REVENUES

SHADAGEE/OCEAN PARK LOT FEES

TOTAL OTHER REVENUES

10340-300955 TRANS - SCHOOL IDT PW PARTS School reimbursement for garage parts

10340-300952 TRANSF-SACO ISLAND -SPIRIT transfer from Saco Island TIF to cover upgrades to Trans Center

10340-300951 TRANSF. AMBULANCE FD. transfer from Ambulance Fund to cover portion of paramedic salaries and ambulance supplies

10340-300951 TRANSF. ECONOMIC DEV.FD. transfer from economic development to fund planning projects

10340-300951 TRASNF. CAMP ELLIS FD. transfer from Camp Ellis fund to cover cost of admistering parking tickets and related services

10340-300951 TRANSF - REC IMPACT FEES transfer from Recreation Impact to cover costs associated with the construction of Community Center

TOTAL TRANSFERS

10350-300800 TRANSF. ASSIGNED FUND BAL

10350-300800 TRANSF. UNASSIGNED FUND BAL

TOTAL UTILIZATIONS

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2013 Chart of accounts xls.xls - Appropriation

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Account Account

Number Name description

500117 ELECTED OFFICIALS Mayor’s Compensation =$3600, Councilors Compensation = $1200

500301 OFFICE SUPPLIES General office supplies, pens, labels, etc.

500322 TUITION/TRAINING MMA trainings ie. Elected officials workshops – ‘right to know law’ and others as they arise.

500332 BOOKS & MANUALS Roberts Rules of Order – general elected officials materials

500337 POSTAGE Invitations, Mayor’s communications.

500339 TRAVEL Mayor & councilors attending out of town meetings and workshops

500344 PRINTING Envelopes, letterhead, annual report, invitations, etc.

500343 EMPLOYEE RECOGNITION Joe Riley Quality Service Award to employees

500400 TRANSFERS/MISCELLANEOUS Flowers, gifts, awards, pins, plaques, and food.

Total Legislative:

500101 DEPARTMENT HEAD WAGES City Administrator salary

500103 NON SUPERVISORY WAGES Personnel Officer salary

500104 COURT OFFICERS/CLERICAL WAGES Executive Assistant and Personnel/payroll clerk wages

Subtotal City Administration - Personnel

500301 OFFICE SUPPLIES General office supplies, pens, labels, etc.

500304 COMPUTER SUPPLIES Occasional software, ink cartridges, keyboards, mouses’.

500317 MINOR EQUIPMENT Replacement of electric staplers, fax, labeler, phone headsets, clocks

500322 TUITION / TRAINING College courses, courses towards certifications, software application training (MUNIS, crystal reporting, MS word, laserfiche); ICMA Conference – MMA Conference – MTCMA

workshops (manager’s exchange)

500330 DUES & MEMBERSHIP International Personnel Administration Association; Maine Town and City Managers Association; ICMA

500332 BOOKS & MANUALS Related to trainings and courses – for management i.e. Malcom Baldrige; 8th

Habit, etc.

500336 TELEPHONE Admin: 282-4191 and HR: 710-5003

500337 POSTAGE General correspondence, Bid packages, Annual Report, H.R. correspondence; Reportsq

500338 COPIER n/a - inactive account

500339 TRAVEL ICMA Conference, MMA, MTCMA meetings, personnel school and training

500341 ADVERTISING Bid Notices, Real estate, surplus sales, job postings

500344 PRINTING Annual Report, letterhead, envelopes, business cards, reports.

500350 FURNITURE & FIXTURES Chairs, desks, cabinets, tables

500400 TRANSFERS/MISCELLANEOUS Miscellaneous

500406 BACKGROUND CHECKS Pays for criminal checks and driving records as part of employee recruitment process.

500410 REPAIRS/MAINTENANCE Office equipment and furniture

Subtotal City Administration- Operating

Total City Administration

500101 DEPARTMENT HEAD WAGES Finance Director wages

500102 SUPERVISORY WAGES Tax Collector wages

500104 COURT OFFICERS/CLERICAL WAGES Counter Clerk, AR and AP clerk wages

500114 OVERTIME overtime for Counter Clerks, AP or AR

500118 STIPEND internal auditor stipend

Subtotal Finance - Personnel

10382: FINANCE- OPERATING

500301 OFFICE SUPPLIES binders, folders, labels, organizers, employee forms, envelopes, etc

10380: FINANCE- PERSONNEL

10372: CITY ADMINISTRATION - OPERATING

10370: CITY ADMINISTRATION- PERSONNEL

10360: LEGISLATIVE

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500304 COMPUTER SUPPLIES Maintenance of computers/printers and related supplies – including printer paper, check stock, printer cartridges, electronic signature cards, storage devices and other items needed to

support network computers and printers; BMV printers, check writing printers, etc.

500317 MINOR EQUIPMENT Day-to-day disposable items, such as batteries, electronic organizers, file sorters, and other minor items as deemed necessary. Also includes additional shelving and storage when

required.

500322 TUITION / TRAINING Training includes, but is not limited to the GFOA, NESGFOA, Maine GFOA, AGA, MMA, MMTCTA, and other financial mgmt orgs.

500330 DUES & MEMBERSHIP Memberships in the GFOA, NESGFOA, Maine GFOA, AGA, MMA, MMTCTA, and other financial mgmt orgs. Membership defrays training costs sponsored by these agencies and

keeps members up to date with changing accounting standards and technologies.

500332 BOOKS & MANUALS Acquisition of annual update to Maine Motor Vehicle Code and Excise guides, as well as other necessary legal publications/updates

500336 TELEPHONE Monthly telephone expenditures, state computer connection fees, and cellular communications.

500337 POSTAGE Mailing costs associated with tax bills, state correspondence, citizens surveys, and any other finance notifications (e.g. collections letters for bounced checks or notices of

lien/foreclosure).


500339 TRAVEL Travel-related costs, including tolls, meals, and lodging for out-of-town department business and training.

500344 PRINTING Printing needs in for payroll and accounts payable (vendor) checks, W2’s, 1099’s, and tax bills, as well as the printing of annual reports (e.g. CAFR, Performance Report, Distinguished

Budget, etc.).

500350 FURNITURE & FIXTURES Furniture replacement and shelving required to meet record retention requirements. Primarily, this account covers the cost of replacing of office chairs and file cabinets. Storage is at a

premium in City Hall and we are working on limiting storage needs through Laserfische.

500370 FILING FEES/LICENSES/PERMITS Court filing fees relating to small claims, liens and foreclosures. This account covers the costs of InforME and Registry inquiries.

500400 TRANSFERS/MISCELLANEOUS additional filings or other miscellaneous finance expenses

500410 REPAIRS/MAINTENANCE repair of current office furniture or equipment

500428 CONTRACTED SERVICES This account covers non-audit contracted services, including:

Citizens surveys (performed biannually) estimated at $12,500 for FY10

Other Post-employment benefits analysis (as required by GASB 45): estimated at $3,000.

500429 AUDIT SERVICES Annual audit, preparation of the CAFR (Comprehensive Annual Financial Report), preparation of the OMB Circular A-133 Single Audit report, and the management letter. In the past

the School Department covered some of the cost related to the audit, therefore, we anticipate that the cost will increase by approximately $5,000 with the audit cost relating solely to the

City beginning in fiscal 2010.

Subtotal Finance- Operating

Total Finance Department

500102 SUPERVISORY WAGES Information Technology Director's Annual Salary

500103 NON SUPERVISORY WAGES Network Engineer's Annual Salary

500113 TEMPORARY/SEASONAL WAGES - camera operator Line for Intern/Camera Operator

Subtotal Technology - Personnel

10384: TECHNOLOGY- OPERATING

500304 COMPUTER SUPPLIES General Office and Training Room Supplies

500317 MINOR EQUIPMENT Upgrading of Desktops, Servers and City Owned hardware

500322 TUITION/TRAINING Training for IT staff and College classes

500335 DSL FEES Connectivity Costs - Internet and Network connectivity to City buildings

500336 TELEPHONE Cell phone reimbursement and IT Dept office telephone costs

500338 Copier Yearly copier contract with third party vendors

500339 TRAVEL Reimbursement of use of personal vehicles for city business

500360 COMPUTER SOFTWARE Software purchases for upcoming year

500370 LICENSES/PERMITS AND FEES License and contract renewal for Software and hosting packages

500410 REPAIRS/MAINTENANCE Repairs of hardware not under service contracts

500421 SPECIAL PROGRAMS - WEB Yearly costs of hosted software packages

500428 CONTRACTED SERVICES Use of consultants on high level projects

Subtotal Technology- Operating

Total Technology

500101 DEPARTMENT HEAD WAGES City Clerk annual salary

10390: CITY CLERK- PERSONNEL

10384: TECHNOLOGY-PERSONNEL

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500103 NON SUPERVISORY WAGES Deputy City Clerk annual salary

500104 COURT OFFICERS/CLERICAL WAGES poll workers, voter registration

500113 TEMPORARY/SEASONAL WAGES poll workers, voter registration

500114 OVERTIME as deemed necessary for elections staffing

Subtotal City Clerk -Personnel

500301 OFFICE SUPPLIES General office supples, ie pens, markers, note pads, paper clips, etc.

500317 MINOR EQUIPMENT n/a - inactive account

500322 TUITION / TRAINING New England Municipal Clerks Institute, IIMC, NETCA, Maine Town/City Clerks Assc.

500330 DUES & MEMBERSHIPS IIMC, New England Town City Clerks Assc., Maine City Town Clerks Assc.,York CTCA

500332 BOOKS & MANUALS Maine Law Books - Yearly upgrades

500336 TELEPHONE Phone lines for City Clerk and Voter Reg

500337 POSTAGE Correspondance as well as Dog, Business Registration, Victualers, Mooring notices.


500339 TRAVEL Accomodations,milage reimbursement, etc.

500341 ADVERTISING Legal advertising for elections, public hearings, etc

500344 PRINTING Stationary

500350 FURNITURE & FIXTURES Desk, chairs, etc.

500360 COMPUTER SOFTWARE n/a - inactive account

500410 REPAIRS/MAINTENANCE Typewriter

500441 FIRE PREVENTION n/a - inactive account

500428 CONTRACTED SERVICES Codification and restoration of Vital Records

Subtotal City Clerk- Operating

500301 OFFICE SUPPLIES pens, staples, folders, letterhead and envelopes.

500322 TUITION / TRAINING Training and certification for staff is through Maine Municipal Assoc. and the Maine Welfare Directors Assoc. Occasionally there may be additional training through other

organizations. Dues and memberships are also paid through this account.

500336 TELEPHONE For staff use to verify and document information contained in general assistance applications.

500337 POSTAGE For staff to send general correspondence and certified letters.


500339 TRAVEL Staff travel expenses to trainings and meetings.

500371 FOOD ASSISTANCE Food and household/personals assistance for general assistance applicants.

500372 FUEL ASSISTANCE Various types of fuel assistance for general assistance applicants.

500373 ELECTRICITY ASSISTANCE Electricity assistance for general assistance applicants.

500375 BURIAL ASSISTANCE Burial/cremation assistance is issued on behalf of the deceased when the deceased has no available money/assets in their estate, and when the immediate family is unable to pay towards

the expenses.

500376 MEDICAL ASSISTANCE Generally this account is used for prescriptions, but may include devices, treatments, or services deemed medically necessary by a licensed physician for GA applicants, only when

assistance cannot be obtained from any other resourse including MaineCare.

500377 RENTAL ASSISTANCE Rent or mortgage assistance for general assistance applicants.

500378 CLOTHING ASSISTANCE For GA applicants who do not have adequate clothing and cannot secure the necessary clothing from any another resourse.

500379 TELEPHONE ASSISTANCE Telephone assistance is provided for basic phone services when a physician determines that it is medically necessary.

Subtotal City Clerk -General Assistance

500301 OFFICE SUPPLIES Label printers, labels, pens, paper clips etc.

500322 TUITION / TRAINING Required training for Registrar of Voters and Deputies

500337 POSTAGE Absentee ballots sent to voters as well as notice of Ward designation to new voters.


500339 TRAVEL Reimbursement for travel to and from training.

500341 ADVERTISING Registrars hours prior to each election

500344 PRINTING Ballots

500350 FURNITURE & FIXTURES Chair(s), file cabinet, etc.

500410 REPAIRS/MAINTENANCE Maintenace agreement for our Optical Scanners (voting machines and ballot boxes)

10400: CITY CLERK - VOTER REGISTRATION

10540: CITY CLERK - GENERAL ASSISTANCE

10392: CITY CLERK - OPERATING

Page 63


152

153

154

155

156

157

158

159

160

161

162

163

164

165

166

167

168

169

170

171

172

173

174

175

176

177

178

179

180

181

182

183

184

185

186

187

188

189

190

191

192

193

194

195

196

197

198

199

200

201

202

203

204

205

A B C

500428 CONTRACTED SERVICES Programming of memory cards for optical scanners each election.

Subtotal City Clerk -Voter Registration

Total City Clerk

500101 DEPARTMENT HEAD WAGES Assessor wages

500104 COURT OFFICERS/CLERICAL WAGES Administrative Assistant and Data Processor wages

Subtotal Assessor - Personnel

500301 OFFICE SUPPLIES office supplies (pens, paper clips, etc)

500304 COMPUTER SUPPLIES toner, paper

500317 MINOR EQUIPMENT varies by year

500322 TUITION / TRAINING MAAO, MEIAAO

500325 CLOTHING/BOOT ALLOWANCE boot allowance for Assessor

500330 DUES & MEMBERSHIPS MAAO, MEIAAO

500332 BOOKS & MANUALS Cost manuel

500336 TELEPHONE Typical of my sized deaprtment

500337 POSTAGE List of esates P/P

500338 COPIER Blue print Copier shared by all eaprtments

500339 TRAVEL Mileage allowance for entire deaprtment

500341 ADVERTISING print ads and mailings

500344 PRINTING Valuation Book Binding

500360 COMPUTER SOFTWARE Marshall & Swift Commercial and Dwelling ost figuresd

500410 REPAIRS/MAINTENANCE as deemed necessary on minor equipment (printer, misc supplies)

500428 CONTRACTED SERVICES Maps, P/P property appraiser, Part time field lsiter.

500439 DEED SERVICES Total annual cost of deeds from York County Reg of Deeds

Subtotal Assessor- Operating

Total Assessor

500103 NON SUPERVISORY WAGES custodian wages

Subtotal Buidling Maintenance - Personnel

500301 OFFICE SUPPLIES office supplies (pens, paper clips, etc)

500302 GENERAL SUPPLIES other non-custodial supplies to maintain buildings

500308 CLEANING SUPPLIES All custodial supplies to maintain City Hall and Annex

500313 HEATING FUEL heating fuel for City Hall and Annex

500317 MINOR EQUIPMENT minor equipment for City Hall and Annex

500321 STAFF VEHICLE-OPER/MAINT maintenance of City Hall grounds

500325 CLOTHING/BOOT ALLOWANCE Custodian clothing/boot allowance

500333 ELECTRICITY electricity for City Hall and Annex

500334 WATER & SEWER water/sewer for City Hall and Annex

500336 PHONE MAINTENANCE telephone services

500339 TRAVEL ALLOWANCE supply house transportation

500351 BUILDING REPAIRS & MAINTENANCE City Hall and Annex building repairs/maintenance

500428 CONTRACTED SERVICES electrician and other specialty services for City Hall & Annex maintenance

Subtotal City Building Maintenance:

Total City Building Maintenance

10422: CITY BLDG MAINTENANCE - OPERATING

10420: CITY BLDG MAINTENANCE- PERSONNEL

10412: ASSESSOR- OPERATING

10410: ASSESSOR- PERSONNEL

Page 64


206

207

208

209

210

211

212

213

214

215

216

217

218

219

220

221

222

223

224

225

226

227

228

229

230

231

232

233

234

235

236

237

238

239

240

241

242

243

244

245

246

247

248

249

250

251

252

253

254

255

256

257

258

259

260

A B C

500425 CONTRACTED SOLICITOR City solicitor

500428 CONTRACTED SERVICES Labor Negotiator and special counsel

Total Legal:

500107 DISPATCHER WAGES Covers all wages paid to communications and data entry personnel.

500111 PSAP COSTS The PSAP cost is paid to the City of Biddeford to handle Saco’s E-911 calls.

500114 OVERTIME The increase is intended to provide sufficient funding to fill vacancies in dispatch that cannot be filled either with assigned certified personnel or reserve dispatchers

Subtotal Central Dispatch- Personnel

500101 DEPARTMENT HEAD WAGES Police chief wages

500102 SUPERVISORY WAGES Deputy police chief wages

500104 COURT OFFICER/CLERICAL WAGES Wages of the administrative assistant and court officer

500105 POLICE INVESTIGATORS Wages of 5 sergeants, 3 corporals and 4 detectives

500106 POLICE PATROLMEN Wages of 18 patrol officers and 2 school resource officers

500108 CROSS GUARDS/ANIMAL CONTROL Wages of 8 crossing guard and a part-time animal control officer

500109 COPS GRANT OFFICERS We currently have no COPS grant officers

500114 OVERTIME Covers the costs of all overtime, including patrol, investigations, license, liquor and court, etc.

500115 HOLIDAY PAYMENTS Currently unfunded

500116 OUTSIDE ASSIGNMENTS Covers all traffic and security details paid by outside vendors

Subtotal Police Personnel

500301 OFFICE SUPPLIES All office supply needs, including toner, forms, binders, typewriters, rubber stamps and supplies for an educational 9-1-1 program for school children

500302 GENERAL SUPPLIES Photograph and fingerprinting supplies and equipment for CID

500304 COMPUTER SUPPLIES All computer supplies, including copy paper, to support more than 30 computers and laptops

500308 CLEANING SUPPLIES All custodial supplies to maintain seven restrooms and cell block

500313 HEATING FUEL Heating oil and generator fuel for the police facility

500317 MINOR EQUIPMENT All other unassigned equipment and year-to-year needs, such as flashlights, batteries, ammunition, pepper spray, and non-capital equipment purchases.

500319 GAS & OIL Gasoline and oil for the police department fleet

500320 CITY VEHICLE REPAIRS All motor vehicle repairs for the police department fleet

500322 TUITION / TRAINING Covers all mandatory and discretionary training for the department, as well as paying for contractually agreed upon educational reimbursement.

500324 UNIFORMS/SAFETY EQUIPMENT All uniforms and body armor are paid through this account

500325 CLOTHING/BOOT ALLOWANCE Covers contractually agreed upon boots and clothing for non-uniformed personnel

500330 DUES & MEMBERSHIP Memberships to state and national police organizations

500332 BOOKS & MANUALS Purchases criminal code and motor vehicle books, as well as the Law Enforcement Officers' Manual

500333 ELECTRICITY Electricity for the police facility

500334 WATER Water bills and treatment facility costs

500336 TELEPHONE All landline, Reverse 911, and cell phone costs

500337 POSTAGE Postal costs

500338 COPIER Now budgeted under Information Technology

500339 TRAVEL All travel costs, includes lodging, vehicles and meal costs to training and Academy

500344 PRINTING Parking tickets, department forms

500350 FURNITURE & FIXTURES Furniture replacement costs, filing cabinets and other fixtures as necessary

500351 BUILDING REPAIRS & MAINTENANCE Boiler furnace, HVAC, flooring replacement, and all building repair costs

500354 RENTAL EQUIPMENT No longer budgeted. Formerly pager costs.

500360 Computer Software Highly technical and costly computer costs, such as voicemail systems, call recorders, etc

500394 MEDICAL Polygraph and psychological testing of new employees, etc

500410 REPAIRS/MAINTENANCE All service contracts for facility, custodial, HVAC systems, etc.

500411 ELECTRONIC EQUIPMENT REPAIR All electronic repair to radios, power supplies, cruiser wiring, etc.

500428 CONTRACTED SERVICES Largest segment of account covers contract with Animal Welfare in Kennebunk. Also covers animal cremation and drug lab costs.

500501 CRUISERS We rotate 3 cruisers a year. Also pays for vehicle transfers, lettering, etc.

Subtotal Police- Operating

10462: POLICE - OPERATING

10460: POLICE- PERSONNEL

10464: CENTRAL DISPATCH- PERSONNEL

10430: LEGAL

Page 65


261

262

263

264

265

266

267

268

269

270

271

272

273

274

275

276

277

278

279

280

281

282

283

284

285

286

287

288

289

290

291

292

293

294

295

296

297

298

299

300

301

302

303

304

305

306

307

308

309

310

311

312

313

314

315

A B C

Total Police Department

500101 DEPARTMENT HEAD WAGES Chief’s salary

500102 SUPERVISORY WAGES Deputy’s salaries

500104 COURT OFFICERS/CLERICAL WAGES Administrative assistant rescue billing wages

500110 FIREFIGHTER/EMT WAGES Wages for 32 career firefighters

SAFER GRANT delete - inactive account

500112 CALL BOX INCENTIVES Call back incentive for career and call

500114 OVERTIME overtime for 32 career including 8th man staffing for 2nd rescue

500125 CALL DIVISION wages for call division

Subtotal Fire/Ambulance - Personnel

500301 OFFICE SUPPLIES rescue supplies including oxygen account

500302 GENERAL SUPPLIES (AMBULANCE SUPPLIES) ambulance supplies

500304 COMPUTER SUPPLIES printers, ink, etc

500308 CLEANING SUPPLIES paper products and cleaning supplies

500313 HEATING FUEL fuel to heat 3 stations and administration building

500317 MINOR EQUIPMENT everything for fire and ems equipment

500319 GAS & OIL diesel and gasoline

500320 CITY VEHICLE REPAIRS maintenance and parts for department vehicles

500322 TUITION / TRAINING training to maintain ems and ff qualifications

500324 UNIFORMS/SAFETY EQUIPMENT turnout gear and required protective equipment

500325 CLOTHING/BOOT ALLOWANCE uniforms

500330 DUES & MEMBERSHIPS Assessed dues from Southern Maine Emergency Services and requitred memberships

500331 LAUNDRY SERVICE laundry and rag service

500332 BOOKS & MANUALS text books and reuired manuals for classes

500333 ELECTRICITY electricity for 3 stations and administratiion

500334 WATER & SEWER water and sewer for 2 stations and administration

500336 TELEPHONE telephone and required lines for fire alarms in stations

500337 POSTAGE rescue billing postage

500338 COPIER N/A

500339 TRAVEL travel for training and business

500344 PRINTING printing for inspectionforms and other printed goods

500349 MEAL ALLOWANCE emergency meals and when traveling

500350 FURNITURE & FIXTURES appliances, furniture, building fixtures

500351 BUILDING REPAIRS & MAINTENANCE repairs maintenance to all department buildings

500360 COMPUTER SOFTWARE delete included in IT budget

500394 MEDICAL delete included in HR budget

500410 REPAIRS/MAINTENANCE small equipment repair, blades, parts

500411 ELECTRONIC EQUIPMENT REPAIR radio and electronic repairs

500428 CONTRACTED SERVICES Physio, hazardous wastes, cleaning, SCBA budget

500441 FIRE PREVENTION fire prevention materials and public education materials

500442 FIRE INVESTIGATION fire investigation costs

500443 FIRE ALARM MAINTENANCE delete municipal alarm system discontinued

500500 DRY HYDRANT cistern and dry hydrant maintenance

Subtotal Fire/Ambulance- Operating

500334 WATER Public Water – fire hydrants

Subtotal Public Water:

Total Fire/Ambulance

10520: PUBLIC WATER

10472: FIRE/AMBULANCE - OPERATING

10470: FIRE/AMBULANCE - PERSONNEL

Page 66


316

317

318

319

320

321

322

323

324

325

326

327

328

329

330

331

332

333

334

335

336

337

338

339

340

341

342

343

344

345

346

347

348

349

350

351

352

353

354

355

356

357

358

359

360

361

362

363

364

365

366

367

A B C

500101 DEPARTMENT HEAD WAGES Code Enforcement Officer wages

500103 NON SUPERVISORY WAGES Assistant code enforcement officers' wages

500104 COURT OFFICERS/CLERICAL WAGES Administrative assistant wages

500114 OVERTIME Pay for after-hours meetings

500119 ELECTRICAL INSPECTOR Electrical inspector wages (contract)

Subtotal Building Inspections/Zoning - Personnel

500301 OFFICE SUPPLIES Office supplies

500317 MINOR EQUIP Tape measures, meters files

500319 GAS & OIL Gas for Prius

500320 CITY VEHICLE REPAIRS Repairs to Prius

500322 TUITION/TRAINING ICC Convention, NEBO Conf., CEO recertification training

500325 CLOTHING/BOOT ALLOWANCE Boots & clothing per contract

500330 DUES & MEMBERSHIP Dues to 3 codes related

500332 BOOKS Code books & manuals

500336 TELEPHONE Land line & cell phones

500337 POSTAGE Postage

500338 COPIER Photocopies

500339 TRAVEL Travel allowance for 3 insp

500341 ADVERTISING Legal ads for ZBA meetings

500344 PRINTING n/a - inactive account

500350 FURNITURE/FIXTURES replacement chairs/tables as needed

500354 RENTAL EQUIPMENT rental equipment as needed


500370 FILING FEES/LICENSES/PERMITS Marcel’s electricians license

Subtotal Building Inspections/Zoning- Operating

Total Building Inspections/Zoning

500101 DEPARTMENT HEAD WAGES Planning and Economic Development Director salary

500103 NON SUPERVISORY WAGES City Planner salary

500104 COURT OFFICERS/CLERICAL WAGES Administrative assistant wages

500118 STIPENDS/ INTERNS Intern wages. Interns economically do special projects such as comprehensive plan research, downtown plan assistance, historic preservation survey work.

Subtotal Planning & Economic Dev. - Personnel

500301 OFFICE SUPPLIES folders, labels, paper, pens, envelopes, and misc office supplies

500304 COMPUTER SUPPLIES Printer cartridges, flash drives, and other computer related supplies.

500317 MINOR EQUIPMENT Day-to-day minor items, such as batteries, staplers, rulers.

500322 TUITION/TRAINING American Planning Association conference, regional planning and economic development training and similar.

500330 DUES & MEMBERSHIPS Professional associations including American Planning Association, Economic Development Council of Maine, and subscriptions. Membership defrays training costs and helps keep

staff abreast of emerging issues and best practices.

500332 BOOKS & MANUALS Books in the fields of planning and economic development.

500336 TELEPHONE This account covers monthly telephone expenditures.

500337 POSTAGE Packet mailings This account covers all mailing costs, including the mailing of Planning Board and Historic Preservation Commission packets, and many public hearing notifications to

abuttors.


500339 TRAVEL This line item pays for tolls, in-town and out-of-town department travel, and Planning Board meeting refreshments

500341 ADVERTISING Public Hearing Notices for projects and grant applications.

500344 PRINTING Used to print publications that are more economically done by outside firms than by photocopy.

10452-6: PLANNING/ECON DEVELOP - OPERATING

10450: PLANNING & ECON DEVELOP- PERSONNEL

10442: BUILDING INSPECT/ZONING - OPERATING

10440: BUILDING INSPECT/ZONING- PERSONNEL

Page 67


368

369

370

371

372

373

374

375

376

377

378

379

380

381

382

383

384

385

386

387

388

389

390

391

392

393

394

395

396

397

398

399

400

401

402

403

404

405

406

407

408

409

410

411

412

413

414

415

416

417

418

419

420

421

A B C

500350 FURNITURE & FIXTURES Chairs, file cabinets, shelves


500370 FILING FEES/LICENSES/PERMITS n/a - inactive account

500410 REPAIRS/MAINTENANCE n/a - inactive account

ENGINEERING PROJECTS - REIMBURSED n/a - inactive account

10454-500428 CONTRACTED SERVICES Funds engineering and other consultant projects related to Planning and economic development activities

10456-500428 CONTRACTED SERVICES Line is funded by application fees and pays for outside engineering review of Planning Board applications, including civil engineers, traffic engineers, wetland biologists, landscape

architects, etc.

500483 HISTORIC PRESERVATION Largely grant match for Certified Local Government grant. Also, publications and training for commission.

500484 SO.ME.REGIONAL PLANNING Annual dues for regional planning and development agency which provides joint purchasing service, and economic development and brownfields funding.

500550 COMPREHENSIVE PLAN Funds comprehensive planning consultant,

Subtotal Planning & Econ Development- Operating

Total Planning & Economic Development

500101 DEPARTMENT HEAD WAGES Public Works Director salary

500102 SUPERVISORY WAGES Deputy Director, Engineer, non union supervisors wages

500103 NON SUPERVISORY WAGES non supervisory wages

500104 COURT OFFICERS/CLERICAL WAGES Clerical Staff wages

500113 TEMPORARY/SEASONAL WAGES Interns and part time construction inspectors

500114 OVERTIME WAGES - Based on 6099 hours overtime

500130 LABORER laborer wages

500131 EQUIPMENT OPERATOR WAGES Heavy and light Equipment operators wages

500132 TRUCK DRIVER WAGES Truck drivers wages

500133 MECHANIC WAGES Mechanics, Parts Tech wages

500134 CALL TIME WAGES Call time cover the cost of emergency call in time

Subtotal Public Works - Personnel

500301 OFFICE SUPPLIES Paper, Pens, Notepads, Paperclips, Binders, Folders, tape, envelopes

500305 WINTER SAND Sand for winter months

500306 CHEMICALS Salt

500308 CLEANING SUPPLIES Cleaning supplies for building

500310 AGGREGATES R&R, Loam, Gravel, Stone dust

500313 HEATING FUEL Transfer Station, garage heat

500317 MINOR EQUIPMENT smaller equipment and attachments that do not meet the Capital equipment requiement

500322 TUITION/TRAINING MMA, USM, YCCC, tuition reimb., in-house training costs

500324 UNIFORMS/SAFETY EQUIPMENT Safety vests, hard hats, gloves

500325 CLOTHING/BOOT ALLOWANCE Per Union

500330 DUES & MEMBERSHIPS MWWCA, subscriptions, ME Better Transportation, WEF, APWA

500332 BOOKS/MANUALS Reference material

500333 ELECTRICITY Office Building, Garage, Recycling, Salt Shed

500334 WATER Transfer Station, Office, Garage, Recycling water/sewer usage

500336 TELEPHONE Cell phone reim, office phones, fax

500337 POSTAGE Mailing expense

500338 COPIER Lease

500339 TRAVEL Mileage reimbursments, tolls, fees associated with business travel

500341 ADVERTISING Public Notices

500344 PRINTING Copying brochures, letterhead, printed envelopes

500345 ASPHALT - COLD PATCH Cold Patch, asphalt

500346 STREET SUPPLIES Wood, nuts/bolts, hand tools, mailboxes, grade stakes, spray paint

500347 SIGNS Street Signs

500349 MEAL ALLOWANCE Per Union

500350 FURNITURE & FIXTURES Road runner, office furniture, outlets

10482: PUBLIC WORKS - OPERATIONS BUDGET

10480: PUBLIC WORKS - PERSONNEL BUDGET

Page 68


422

423

424

425

426

427

428

429

430

431

432

433

434

435

436

437

438

439

440

441

442

443

444

445

446

447

448

449

450

451

452

453

454

455

456

457

458

459

460

461

462

463

464

465

466

467

468

469

470

471

472

473

474

475

476

A B C

500351 BUILDING REPAIRS & MAINTENANCE Upkeep of building, cleaning of building, repairs

500354 RENTAL EQUIPMENT Rental use of heavy equipment

500360 COMPUTER SOFTWARE IT department

500370 FILING FEES/LICENSES/PERMITS Transfer Sation, Composting, PACTS, Stormwater, DEP, Fuel, DE

500394 MEDICAL Supply Cabinet, First Aid

500410 REPAIRS/MAINTENANCE Building repairs, front gate, replaceable mats

500421 SPECIAL PROGRAMS - RECYCLING Recycling carts, trash carts, educational supplies

500428 CONTRACTED SERVICES Engineering, Weed Control, Rodent Control, Downtown waste collection, weather service

500430 MONITORING COSTS/LAB ANALYSIS N/A

500431 SOLID WASTE TIPPING FEES Disposal Costs at ecomaine

500432 RECYCLING CURBSIDE COLLECTION BBI curbside collection program

500434 PROCESSING/DISPOSAL/TRUCKING Construction and demolition debris disposal and transporation

500435 SOLID WASTE CURB SIDE COLLECTION BBI cubside collection for Municipal Solid Waste

500447 GUARD RAILS Guard rail installation and maintenence

500475 ROAD STRIPING Painting of crosswalks,centerlines, parking stalls, and fog lines

500476 CAMP ELLIS EROSION Sand replenishment snd rock maintenance

500477 TRAIN STATION EXPENSES Costs associated wit hth landfill

500551 HAZARDOUS WASTE COLLECTION City's share of collection/disposal of Household Hazardous Waste

500552 UNIVERSAL WASTE COLLECTION Cost to collect, transport and dispose of e-waste such as CFL's, flourescent tubes, computers, tvs

Subtotal - Public Works Operating

500306 CHEMICALS n/a - inactive account

500317 MINOR EQUIPMENT n/a - inactive account

500324 UNIFORMS/SAFETY EQUIPMENT n/a - inactive account

500348 CONSTRUCTION MATERIALS n/a - inactive account

500354 RENTAL EQUIPMENT n/a - inactive account

500428 CONTRACTED SERVICES n/a - inactive account

Subtotal Public Works Sewers & Drains:

500306 CHEMICALS Chemical associated with vechicular maintenance

500308 CLEANING SUPPLIES N/A

500315 OILS & LUBRICANTS Lube and oil for vechicle

500316 TOOL ALLOWANCE Union required tool allowance for mechanics

500317 MINOR EQUIPMENT Small equipment for garage

500318 VEHICLE CONSUMABLES Tires, cutting blades for plows

500319 GAS & OIL Fuel gasoline, deisel

500320 CITY VEHICLE REPAIRS Repairs for fleet

500322 TUITION/TRAINING Training budget for 6 Mechanics

500324 UNIFORMS/SAFETY EQUIPMENT Required safety gear

500354 RENTAL EQUIPMENT specality equipment rental

500410 REPAIRS/MAINTENANCE Repairs for fleet

500428 CONTRACTED SERVICES out side services like AC work, transmission work

Subtotal PW Garage Facility:

500354 RENTAL EQUIPMENT lease cost for CMP street lights, also City owned street lighting

Subtotal Street Lights:

500333 ELECTRICITY Power costs for traffic signals

500410 REPAIRS/MAINTENANCE maintenance cost for traffic signals

Subtotal Traffic Lights:

10510: TRAFFIC LIGHTS

10500: STREET LIGHTS

10492: PUBLIC WORKS - GARAGE FACILITY

10532: PUBLIC WORKS - SEWERS & DRAINS

Page 69


477

478

479

480

481

482

483

484

485

486

487

488

489

490

491

492

493

494

495

496

497

498

499

500

501

502

503

504

505

506

507

508

509

510

511

512

513

514

515

516

517

518

519

520

521

522

523

524

525

526

527

528

A B C

TOTAL PUBLIC WORKS

500580 EASTERN TRAIL MEMBERSHIP Membership Dues for Eastern Trail Management District

500701 SACO TRUST FUND management of various historic trust funds

500702 CONSERVATION COMMISSION Related projects

500703 DYER LIBRARY Operating budget subsidy for Dyer Library and Saco Museum

500704 SACO PATHFINDERS Operating budget subsidy

500705 MAINE MUNICIPAL ASSOCIATION Annual Dues for membership

500706 TRI-CITY TRANSIT DISTRICT Subsidy for the Shuttlebus and Zoom, and trolleys

500707 SACO SPIRIT FOR BUSINESS Subsidy for downtown merchants association.

500708 FEMA - CIVIL EMERGENCY Membership fees for local development corp & chamber of commerce

500709 BIDD SACO AREA ECON. DEV. Development related cons service

500710 ECONOMIC DEVELOPMENT COMM City’s share of operations

500711 SACO RIVER CORRIDOR Expenses incurred by Commission

500712 SACO COMMUNITY ACTIVITIES (TATV) recording and televising Council and Board meetings on TATV

500713 COASTAL WATERS COMMISSION Related projects

500714 VETERANS COUNCIL Local veterans costs

500715 PAROCHIAL SCHOOL ASSISTANCE K-8 Notre Dame assistance books, transportation

Subtotal Public Agencies:

500118 STIPEND/INTERN Stipends, Mileage, Training, Travel, cell phone reimbursement

500302 GENERAL SUPPLIES office supplies, communications equip, clothing, protective gear, consumables for personnel during official business

500330 DUES & MEMBERSHIPS Southern Maine notification association dues, Maine local emergency managers association membership, International Association of Emergency Managers membership, FCC licensing.

500336 TELEPHONE phone services

Subtotal Emergency Management

500101 DEPARTMENT HEAD WAGES Director Parks and Recreation

500102 SUPERVISORY WAGES Deputy Director P & R, Program Director

500103 NON SUPERVISORY WAGES n/a - inactive account

500104 COURT OFFCIER/CLERICAL WAGES Administrative Assistant, Counter Clerk

500113 TEMPORARY/SEASONAL WAGES Program Coordinators, Seasonal Camp Staff,

500114 OVERTIME Tree, storm and special program related overtime, special events

500130 LABORER WAGES Parks Maintenance and building maintenance, full time program staff

500134 CALL TIME WAGES Storm and Tree calls

Subtotal Parks & Recreation - Personnel

500301 OFFICE SUPPLIES Paper, Paper clips, Printer cartridges, presentation boards, cork boards, display folders, desk organizers, pens, pencils, markers, office equipment

500302 GENERAL SUPPLIES Medical Supplies, Leaves for Memorial Tree,Lumber, Misc. Building Supplies, Tree working supplies

500303 AGRICULTURAL SUPPLIES Trees, Plants, Flowers, Field Paint, Bark Mulch, Fertilizer, Turface, field drying agents, payground mulch

500305 SAND & GRAVEL Materials for ball field maintenance, loam, sand, gravel, stone dust

500308 CLEANING SUPPLIES Mops, Brooms, Cleaners, Wax, Sealers, Trash Bags, paper products

500313 HEATING FUEL Heating fuel/ Propane, Franklin Street Community Center and Maintenance building

500317 MINOR EQUIPMENT Hand mowers, Weed eaters, Trailers, Paint, Keys, Nails, Screws, Lumber, Hand tools, Flags, Radios, Traffic signs, Lifeguard supplies, refrigerators, microwaves, shop supplies, Fencing

500319 GAS & OIL Gas and Oil through Public Works

500320 CITY VEHICLE REPAIRS Tires, All repair Parts, mower blades, belts, filters

500322 TUITION/TRAINING Arborist Examination, Conferences, classes

10572: PARKS & RECREATION - OPERATING

10570: PARKS & RECREATION - PERSONNEL

10620/500708: EMERGENCY MANAGEMENT

10620: PUBLIC AGENCIES

Page 70


529

530

531

532

533

534

535

536

537

538

539

540

541

542

543

544

545

546

547

548

549

550

551

552

553

554

555

556

557

558

559

560

561

562

563

564

565

566

567

568

569

570

571

572

573

574

575

576

577

578

579

580

581

582

A B C

500323 ATHLETIC EQUIPMENT Trophies, Field Trips, Games, Toys, Books, Movies, Goals, Scorebooks, Whistles, Baskets, Nets, Balls, Bats, etc.

500324 UNIFORMS/SAFETY EQUIPMENT Uniforms and Safety Equipment

500325 CLOTHING/BOOT ALLOWANCE Clothing and Boot Allowance per union Contracts

500329 PROGRAM CLOTHING Day Camp shirts, seasonal Staff Shirts, soccer and basketball Shirts, Volunteers Shirts

500330 DUES & MEMBERSHIPS Arborist License, Maine Arborist Association, Maine Parks and Recreation Association,S.M.A.R.T.

500332 BOOKS/MANUALS Books and Manuals

500333 ELECTRICITY Electricity- Franklin Street, Main & North Streets (Eastman Park), Young School Softball Field

500334 WATER Water and Sewerage, Franklin Street, Summer Street, North Street Young Softball Field, King Street, Franklin St. Maintenance Building

500336 TELEPHONE Office and Cell Phones

500337 POSTAGE Postage

500338 COPIER Copier and Paper

500339 TRAVEL Mileage and Reimbursement

500341 ADVERTISING Journal Tribune and Courier Advertisements and Program Announcements

500344 PRINTING Printing and Plaques engraving

500350 FURNITURE & FIXTURES Furniture and Fixtures

500351 BUILDING REPAIRS & MAINTENANCE Maine EPA boiler and tank, electrical work, plumbing work, masonry work, window repair, garage door work, Elevator inspections

500354 RENTAL EQUIPMENT Rental Equipment

500421 SPECIAL PROGRAMS Basketball tournament, Challenger soccer camp, Outdoor Summer Bonanza, Referees, Movies, Field Trips, Maine ASA Fees, Bussing

500423 OFFICIALS Volleyball, Softball, and Basketball Officials

500428 CONTRACTED SERVICES Contractual Spraying, Alarm Maintenance, porta potties, building cleaning, waste removal, cable service, tree work and stump removal

Subtotal - Parks & Recreation - Operating

Total Parks and Recreation

10650/500826 DEBT -PRINCIPAL current year principal due on issued debt

10660/500827 DEBT -INTEREST current year interest due on issued debt

10660/500828 DEBT -AGENT FEES current year agent fees due on issued debt

10650/500829 LEASE PAYMENTS current year payments due on leased vehicles and equipment

Subtotal Debt Service:

500215 DENTAL/OPTICAL $325 per employee for dental/optical expenses

500283 UNEMPLOYMENT COMPENSATION Maine Municipal Association Unemployment Insurance

500284 CITY PENSION-RETIREES Previous retired employees city pensions

500285 WORKERS' COMPENSATION Maine Municipal Association Workers Comp Insurance

500286 DEFERRED COMPENSATION Great West and ICMA employer contributions

500287 MAINE PERS (RETIREMENT) Maine PERS retirement employer contributions

500288 HEALTH INSURANCE Maine Municipal Employees Health Trust

500289 FICA TAXES Employer FICA Contribution

500290 DISABILITY INSURANCE Standard Ins - short-term and long-term disability

500394 MEDICAL TESTING Pre-employment physicals, DOT drug screening, HEPB and firefighters physicals

500428 CONTRACTED SERVICES Labor Consultant – Michael Wing

500610 EMPLOYEE SAFETY PROGRAM Safety Training and expenses

Subtotal Employee Benefits:

500281 LIABILITY INSURANCE Property, general liability, boiler, auto and other annual insurance premiums

500282 PUBLIC OFFICIALS LIABILITY Public officials liability insurance premium

Subtotal Insurances:

500400 TRANSFERS/MISCELLANEOUS Unexpected expenses i.e demolish to buildings

10640: CONTINGENCY

10610 - INSURANCES

10600 - EMPLOYEE BENEFITS

DEBT SERVICE

Page 71


583

584

585

586

587

A B C

500401 TAX ABATEMENTS Correction of valuations; errors or overpayments of taxes – appeals

500403 RAPID RENEWAL MERCH. FEE Our cost to provide web payments through J.P. Morgan Chase

Subtotal Contingency:

TOTAL OPERATING

Page 72




10390/10400: CITY CLERK- PERSONNEL



500104 COURT OFFICERS/CLERICAL WAGES 4,740 11,000 4,681 10,800 -1.8%

500113 TEMPORARY/SEASONAL WAGES 9,331 20,600 17,030 21,600 4.9%

500114 OVERTIME 1,078 1,500 865 1,300 -13.3%

Subtotal City Clerk -Personnel 103,662 131,773 88,783 136,839 3.8%

10392: CITY CLERK - OPERATING

500301 OFFICE SUPPLIES 1,088 1,000 180 1,000 0.0%

500317 MINOR EQUIPMENT 322 - - - 0.0%

500322 TUITION / TRAINING 370 1,500 30 2,500 66.7%

500330 DUES & MEMBERSHIPS 288 350 310 350 0.0%

500332 BOOKS & MANUALS 239 300 - 300 0.0%

500336 TELEPHONE 1,067 1,200 727 1,200 0.0%

500337 POSTAGE 2,501 2,000 1,969 2,000 0.0%

500339 TRAVEL 394 1,141 - 2,000 75.3%

500341 ADVERTISING 1,961 1,500 905 1,700 13.3%

500344 PRINTING 1,538 1,200 303 1,200 0.0%

500350 FURNITURE & FIXTURES 350 - 350 0.0%

500441 FIRE PREVENTION (139) - - - 0.0%

500428 CONTRACTED SERVICES 2,574 3,000 63 5,000 66.7%

Subtotal City Clerk- Operating 12,203 13,541 4,486 17,600 30.0%

3/18/2013 1:35 PM GEN FD EXP Page 28




10540: CITY CLERK - GENERAL ASSISTANCE

500301 OFFICE SUPPLIES - 100 144 50 -50.0%

500322 TUITION / TRAINING - 200 - 200 0.0%

500336 TELEPHONE 690 840 466 840 0.0%

500337 POSTAGE 8 30 33 30 0.0%

500339 TRAVEL - 150 (11) 100 -33.3%

500371 FOOD ASSISTANCE 8,010 4,700 3,823 4,700 0.0%

500372 FUEL ASSISTANCE 6,190 5,000 5,074 5,000 0.0%

500373 ELECTRICITY ASSISTANCE 3,916 3,000 3,201 3,000 0.0%

500375 BURIAL ASSISTANCE 887 2,000 835 2,000 0.0%

500376 MEDICAL ASSISTANCE 521 1,000 - 1,000 0.0%

500377 RENTAL ASSISTANCE 138,371 100,000 98,295 134,000 34.0%

500378 CLOTHING ASSISTANCE 103 100 420 100 0.0%

500379 TELEPHONE ASSISTANCE - 100 100 0.0%

Subtotal City Clerk -General Assistance 158,696 117,220 112,279 151,120 28.9%

10402: CITY CLERK - VOTER REGISTRATION

500301 OFFICE SUPPLIES 1,552 1,500 1,265 1,500 0.0%

500322 TUITION / TRAINING 355 400 140 400 0.0%

500337 POSTAGE 41 6,200 730 3,200 -48.4%

500339 TRAVEL 19 150 82 150 0.0%

500341 ADVERTISING 1,922 2,300 657 2,300 0.0%

500344 PRINTING 3,275 8,000 833 6,500 -18.8%

500410 REPAIRS/MAINTENANCE 952 - 616 - 0.0%

500428 CONTRACTED SERVICES 2,706 3,500 789 4,100 17.1%

Subtotal City Clerk -Voter Registration 10,822 22,050 5,112 18,150 -17.7%

Total City Clerk 285,383 284,584 210,661 323,709 13.7%

3/18/2013 1:35 PM GEN FD EXP Page 29




DEBT SERVICE

10650/500826 DEBT -PRINCIPAL 1,321,066 1,318,566 803,566 1,316,066 -0.2%

10660/500827 DEBT -INTEREST 569,504 317,171 194,248 423,389 33.5%

10660/500828 DEBT -AGENT FEES 5,261 5,573 4,090 5,484 -1.6%

10650/500830 LEASE PAYMENTS-INTEREST 71,696 83,503 45,910 59,962 -28.2%

10650/500829 LEASE PAYMENTS 452,070 507,702 341,946 540,029 6.4%

Subtotal Debt Service: 2,419,597 2,232,515 1,389,760 2,344,930 5.0%

3/18/2013 1:37 PM GEN FD EXP Page 46




10600 - EMPLOYEE BENEFITS

500215 DENTAL/OPTICAL 3,993 53,300 27,728 53,675 0.7%

500283 UNEMPLOYMENT COMPENSATION 35,361 38,000 22,142 49,652 30.7%

500284 CITY PENSION-RETIREES - - 0.0%

500285 WORKERS' COMPENSATION 259,407 280,000 179,014 288,341 3.0%

500286 DEFERRED COMPENSATION 96,091 85,649 75,115 152,785 78.4%

500287 MAINE PERS (RETIREMENT) - 157,773 100.0%

500288 HEALTH INSURANCE 1,558,396 1,706,976 1,053,774 1,620,974 -5.0%

500289 FICA TAXES 645,671 708,256 463,017 739,190 4.4%

500290 DISABILITY INSURANCE 46,357 55,989 33,589 55,989 0.0%

500394 MEDICAL TESTING 12,410 10,000 8,118 10,000 0.0%


500610 EMPLOYEE SAFETY PROGRAM 5,000 5,000 58 5,000 0.0%

Subtotal Employee Benefits: 2,668,742 2,947,169 1,866,043 3,137,379 6.5%

3/18/2013 1:38 PM GEN FD EXP Page 47




10380: FINANCE- PERSONNEL


500102 SUPERVISORY WAGES 37,963 51,357 33,552 53,208 3.6%


500113 TEMPORARY/SEASONAL WAGES 4,240 - - - 0.0%

500114 OVERTIME 1,135 800 420 1,800 125.0%

500118 STIPEND 1,500 1,500 750 1,500 0.0%

Subtotal Finance - Personnel 279,876 302,277 190,408 309,676 2.4%

10382: FINANCE- OPERATING

500301 OFFICE SUPPLIES 5,110 4,800 1,553 5,100 6.3%

500304 COMPUTER SUPPLIES 1,550 3,500 766 3,500 0.0%

500317 MINOR EQUIPMENT 502 1,000 199 1,000 0.0%


500330 DUES & MEMBERSHIP 905 645 795 925 43.4%

500332 BOOKS & MANUALS 260 300 212 300 0.0%

500336 TELEPHONE 1,352 1,750 970 2,000 14.3%

500337 POSTAGE 17,006 17,000 11,603 17,000 0.0%

500339 TRAVEL 835 2,500 249 2,500 0.0%

500344 PRINTING 1,755 3,300 - 1,700 -48.5%

500350 FURNITURE & FIXTURES 785 1,000 273 1,000 0.0%

500370 FILING FEES/LICENSES/PERMITS 12,005 7,000 3,527 7,000 0.0%

500400 TRANSFERS/MISCELLANEOUS - 100 - 100 0.0%

500410 REPAIRS/MAINTENANCE - - - - 0.0%


500429 AUDIT SERVICES 23,040 25,000 18,000 25,000 0.0%

Subtotal Finance- Operating 85,806 78,395 46,565 79,125 0.9%

Total Finance Department 365,682 380,672 236,972 388,801 2.1%

3/18/2013 1:34 PM GEN FD EXP Page 26




10470: FIRE/AMBULANCE - PERSONNEL


500102 SUPERVISORY WAGES 151,060 158,710 130,709 154,165 -2.9%


500110 FIREFIGHTER/EMT WAGES 1,525,417 1,600,172 1,011,471 1,628,371 1.8%

500112 CALL BOX INCENTIVES 8,000 - - - 0.0%

500114 OVERTIME 269,733 241,948 220,115 270,795 11.9%

500113 CALL DIVISION 80,088 81,970 41,209 83,364 1.7%

Subtotal Fire/Ambulance - Personnel 2,159,832 2,213,662 1,490,176 2,271,486 2.6%

10472: FIRE/AMBULANCE - OPERATING

500301 OFFICE SUPPLIES 1,336 1,500 885 1,500 0.0%

500302 GENERAL SUPPLIES (AMBULANCE SUPPLIES) 21,855 24,000 14,702 24,000 0.0%

500304 COMPUTER SUPPLIES 1,025 1,500 419 1,500 0.0%

500308 CLEANING SUPPLIES 2,003 1,750 1,774 2,250 28.6%

500313 HEATING FUEL 11,854 11,000 5,684 11,000 0.0%

500317 MINOR EQUIPMENT 47,381 50,640 40,398 53,000 4.7%

500319 GAS & OIL 33,064 29,500 24,430 32,450 10.0%

500320 CITY VEHICLE REPAIRS 35,303 35,000 26,185 35,000 0.0%


500324 UNIFORMS/SAFETY EQUIPMENT 28,933 27,240 19,754 27,240 0.0%

500325 CLOTHING/BOOT ALLOWANCE 11,267 13,300 7,679 16,800 26.3%

500330 DUES & MEMBERSHIPS 2,491 4,250 2,623 4,250 0.0%

500331 LAUNDRY SERVICE 703 800 407 800 0.0%

500332 BOOKS & MANUALS 2,667 1,050 1,052 1,050 0.0%

500333 ELECTRICITY 24,927 22,155 13,803 22,155 0.0%

500334 WATER & SEWER 4,072 2,500 2,311 2,500 0.0%

500336 TELEPHONE 9,565 9,939 6,680 9,939 0.0%

500337 POSTAGE 1,638 1,500 493 1,000 -33.3%

500339 TRAVEL 2,642 2,500 1,320 2,500 0.0%

500344 PRINTING 435 500 827 500 0.0%

500349 MEAL ALLOWANCE 1,176 1,000 682 1,000 0.0%

500350 FURNITURE & FIXTURES 4,495 6,000 721 6,000 0.0%


500410 REPAIRS/MAINTENANCE 2,200 2,200 2,842 2,500 13.6%

500411 ELECTRONIC EQUIPMENT REPAIR 3,947 3,450 2,865 3,450 0.0%

3/18/2013 1:36 PM GEN FD EXP Page 36





500441 FIRE PREVENTION 1,277 1,500 909 1,500 0.0%

500442 FIRE INVESTIGATION - 450 - 450 0.0%

500500 DRY HYDRANT 191 500 775 500 0.0%

Subtotal Fire/Ambulance- Operating 311,251 321,656 229,129 330,766 2.8%

10520: PUBLIC WATER

500334 WATER 241,865 242,000 161,243 242,000 0.0%

Subtotal Public Water: 241,865 242,000 161,243 242,000 0.0%



Subtotal Fire - Improvements - - - - 0.0%

Total Fire/Ambulance 2,712,948 2,777,318 1,880,549 2,844,252 2.4%

3/18/2013 1:36 PM GEN FD EXP Page 37

AGENDA ITEM: D -3

Date: May 20, 2013

G:\0001-Legislative-City Council\Meeting and Workshop\2013\Mtg & Wkshp 05 20 2013\Budget Item Commentaries\FY 14 State

Required Action.doc 1

MEETING ITEM COMMENTARY

AGENDA ITEM: Fiscal Year 2014 – State Required Council Action

COUNCIL RESOURCE: Councilor Marston Lovell

STAFF RESOURCE: Cheryl Fournier, Finance Director

BACKGROUND: The State requires two separate actions by the Municipal

Officers after the budget is passed. Section 5682 of Title 30-A requires that the City may

receive State funds only on the affirmative vote of the Council to accept those funds. The

numbers in the motion are the estimates from the budget. Total accuracy on the estimates

is not a requirement, only that acceptance of the funds is authorized. The City Clerk must

certify the vote and return to Augusta before 7/1/13.

The Council discussed this item at Workshop on April 1 and 16, 2013. The Public

Hearing was May 6, 2013.

RECOMMENDATION: City staff recommends that the Council authorize the

acceptance of State funds.

SUGGESTED MOTION: “Be it Ordered that the City Council authorize the City

Treasurer to accept, on behalf of the City of Saco, the following categories of state funds

and their estimated amounts for the fiscal year 2013-2014 which are provided by the

Legislature of the State of Maine to the City of Saco, and which action is required under

Title 30-A MRSA 5682.

Municipal Revenue Sharing $1,223,000

Local Road Assistance $ 245,568

Tree Growth Reimbursement $ 37,000

Veterans Exemption Reimbursement $ 7,000

General Assistance Reimbursement $ 75,560

Homestead Exemption Reimbursement $ 364,000

And such other state revenues, grants or reimbursements which may from time to time

become available to the City of Saco from the State of Maine.”

Approved Expended Proposed FY14



300105 IN LIEU OF TAX PAYMENTS 77,045 7,500 500 40,000 433.3%

300200 RAPID RENEWAL EXCISE 409,765 450,000 282,208 450,000 0.0%

300201 EXCISE TAXES 3,019,970 2,400,000 1,582,836 2,400,000 0.0%

300202 BOAT EXCISE TAXES 16,855 18,000 2,933 16,000 -11.1%

300300 TAX/LIEN INTEREST 172,674 120,000 99,639 120,000 0.0%

300301 LIEN FEES 15,928 12,000 11,846 14,000 16.7%

TOTAL TAXES 3,712,237 3,007,500 1,979,961 3,040,000 1.1%

300250 CITY CLERK/FINANCE FEES 69,333 66,300 39,324 67,500 1.8%

300261 CITY CLERK - CERTIFIED COPIES 9,568 8,500 6,570 9,500 11.8%

300262 CITY CLERK - ADDL CERTIFIED COPIES 4,883 4,500 2,498 4,500 0.0%

300263 CITY CLERK - BURIAL PERMITS 1,792 1,700 1,180 1,700 0.0%

300264 CITY CLERK - MARRIAGE LICENSE 4,608 4,000 3,052 4,000 0.0%

300251 BLDG. INSPECTOR/ZONING REV. 339,445 250,000 157,609 250,000 0.0%

300252 FRANCHISE FEES 286,882 275,000 213,468 280,000 1.8%

300253 PLUMBING FEES 18,113 13,000 11,978 13,000 0.0%

300254 ELECTRIC INSPECT FEES 39,801 20,000 13,809 20,000 0.0%

300255 SNOWMOBILE EXCISE 2,966 2,800 1,946 2,800 0.0%

300256 GOOSEFARE BROOK WATERSHED - - - - 0.0%

300400 CANINE LICENSE FEES 4,533 2,800 4,247 5,200 85.7%

300401 CANINE/LATE FEES 9,475 8,200 4,625 9,400 14.6%

300402 CANINE IMPOUND FEES 1,344 1,000 1,414 1,000 0.0%

300450 VICTUALERS LICENSES 6,985 7,000 1,665 7,000 0.0%

TOTAL LICENSES AND PERMITS 799,728 664,800 463,386 675,600 1.6%

300601 MAINE/FEMA REIMB. 19,517 - - 0.0%

300602 JAG/COPS GRANT - - 0.0%

300604 RIVERFRONT COMM DEV BOND 2010 4,178 - - 0.0%

300504 STATE REVENUE SHARING 1,256,887 1,223,000 871,308 1,223,000 0.0%

300505 STATE HIGHWAY GRANT (URIP) 263,206 245,568 191,598 245,568 0.0%

300506 WELFARE REIMB.-STATE 80,608 58,000 17,813 75,560 30.3%

300507 STATE-HOMESTEAD EXE 286,309 271,563 214,786 364,000 34.0%

300513 STATE - BETE REIMBURS 138,630 120,000 183,128 150,000 25.0%300513 STATE - BETE REIMBURS 138,630 120,000 183,128 150,000 25.0%

300500 TREE GROWTH TAX 41,261 25,000 37,561 37,000 48.0%

300502 OTHER STATE REVENUE 9,106 2,000 813 2,000 0.0%

300503 STATE-VETERANS EXEMP 8,114 9,000 7,046 7,000 -22.2%

300550 BIDD.TAX BASE SHARING/HCBC - - 0.0%

300554 GOODWINS MILLS RESCUE REIMB - 0.0%

300509 HOMELAND SECURITY GRANT - 0.0%

300605 CDBG GRANT REVENUE - 0.0%

300552 SCARBOROUGH REIMB- RECYCLING - - 0.0%

300556 MERC HOST COMMUNITY BENEFITS 37,481 32,000 16,579 - -100.0%

TOTAL INTERGOVERNMENTAL 2,145,297 1,986,131 1,540,633 2,104,128 5.9%

300501 WITNESS FEES-POLICE 2,175 2,000 2,719 2,000 0.0%

300700 POLICE FINES & FEES 32,954 35,000 31,914 35,000 0.0%

300701 COMM.POLICING-THORNTON 48,978 47,000 - 47,000 0.0%

300555 K-8 Police Resource Officer - from school 51,712 49,000 - 49,000 0.0%

300702 PUB.WKS-GENERAL REV. 261,403 287,000 209,260 313,200 9.1%

300703 TIPPING FEES-COMM HAUL 4,277 - 2,398 4,500 100.0%

300704 TRANSFER STATION REVENUE 39,771 36,000 27,500 45,000 25.0%

300705 SEWER INSPECTION FEES 1,750 1,300 5,207 1,300 0.0%

300706 STREET OPENING PERMITS (1,196) 3,500 9,125 3,500 0.0%

300707 FLOW CONTROL LICENSE - 0.0%

300708 RECREATION DEPT. REV. 745,180 625,000 443,522 700,000 12.0%

300709 FALSE ALARM FINES 15,550 15,000 8,800 15,000 0.0%

300710 MISC FEES - CHGS FOR SRVS 10,099 5,000 1,270 5,000 0.0%

300711 CONSENT AGREEMENTS 3,950 1,000 5,450 1,000 0.0%

300717 PASSPORT SERVICES 2,206 2,500 1,810 2,500 0.0%

3/18/2013 REV GEN FD Page 22

Approved Expended Proposed FY14



300720 SIDEWALK REVENUE (40,150) 0.0%

300721 NORTH STREET TRAFFIC STUDY 4,296 0.0%

300724 342 LINCOLN ST SIDEWALK FEES 0.0%

300755 PLANNING REVENUES-COST REC 0.0%

TOTAL CHARGES FOR SERVICE 1,182,955 1,109,300 748,974 1,224,000 10.3%

300750 INTEREST EARNED-G/F 7,111 8,000 5,697 8,000 0.0%

300751 SALE OF SURPLUS PROPERTY 6,520 - 5,000 0.0%

300752 RENT/LEASE OF BLDGS. 50,749 40,000 28,727 40,000 0.0%

300753 PROP.INSURANCE CLAIMS 168,619 238,000 172,614 238,000 0.0%

300754 ZONING BD. REVENUE 449 459 0.0%

300755 ENG.STUDIES-COST REC. (934) 65,000 24,886 65,000 0.0%

300756 RECYCLING FEES 16,989 18,000 11,325 18,000 0.0%

300759 SALE-RECYCLED WASTE 960 90 0.0%

300757 MISCELLANEOUS 43,858 40,000 39,677 40,000 0.0%

TOTAL OTHER REVENUES 294,321 409,000 288,475 409,000 0.0%

300955 TRANS - SCHOOL IDT PW PARTS 0.0%

300952 TRANSF - ON CALL FIRE RETIREMENT 0.0%

300952 TRANSF-SACO ISLAND -SPIRIT 25,000 25,000 12,500 25,000 0.0%

300951 TRANSF. AMBULANCE FD. 580,000 400,000 200,000 500,000 25.0%

300951 TRANSF. ECONOMIC DEV.FD. 31,000 - - - 0.0%

300951 TRASNF. CAMP ELLIS FD. 1,000 1,000 500 1,000 0.0%

300951 TRANSF. ECONOMIC DEV.FD. 150,000 - - - 0.0%

300954 TRANSF. ENTERPRISE FUND 169,000 - - - 0.0%

TOTAL TRANSFERS 956,000 426,000 213,000 526,000 23.5%

300800 TRANSF. DES FUND BAL - - 0.0%

300800 TRANSF. UNDES. FUND BAL (1,062,416) 785,000 - 500,000 -36.3%

TOTAL UTILIZATIONS (1,062,416) 785,000 - 500,000 -36.3%

TOTAL REVENUES 8,028,122 8,387,731 5,234,429 8,478,728 1.1%

3/18/2013 REV GEN FD Page 23




10610 - INSURANCES

500281 LIABILITY INSURANCE 142,352 152,463 10,543 155,463 2.0%

500282 PUBLIC OFFICIALS LIABILITY 12,081 14,500 - 14,500 0.0%

Subtotal Insurances: 154,433 166,963 10,543 169,963 1.8%

10640: CONTINGENCY

500400 TRANSFERS/MISCELLANEOUS 192,435 91,200 19,816 91,000 -0.2%

500401 TAX ABATEMENTS 59,157 33,500 84,978 33,500 0.0%

500403 RAPID RENEWAL MERCH. FEE 8,482 8,500 212 8,500 0.0%

500405 RSU WITHDRAWAL 30,000 1,000

Subtotal Contingency: 260,074 163,200 106,006 133,000 -18.5%

TOTAL OPERATING 20,312,022 20,674,094 13,515,675 22,230,429 7.5%

3/18/2013 1:38 PM GEN FD EXP Page 48




10430: LEGAL

500425 CONTRACTED SOLICITOR 158,500 147,500 74,993 150,000 1.7%


Subtotal Legal: 177,967 182,500 89,036 185,000 1.4%

3/18/2013 1:35 PM GEN FD EXP Page 32




10570: MUNICIPAL GROUNDS & RECREATION - PERSONNEL



500103 NON SUPERVISORY WAGES - - - 0.0%

500104 COURT OFFCIER/CLERICAL WAGES 66,430 67,948 42,991 71,081 4.6%


500114 OVERTIME 4,186 5,800 5,976 5,800 0.0%

500130 LABORER WAGES 146,087 235,797 151,767 243,736 3.4%

500134 CALL TIME WAGES 366 850 355 850 0.0%

500540 RECREATION DONATION EXPENSE (1,054) - (2,666) - 0.0%

Subtotal Parks & Recreation - Personnel 910,626 918,013 760,875 1,055,217 14.9%

10572: MUNICIPAL GROUNDS & RECREATION - OPERATING

500301 OFFICE SUPPLIES 3,150 5,000 4,392 5,000 0.0%

500302 GENERAL SUPPLIES 5,061 4,000 4,575 4,000 0.0%

500303 AGRICULTURAL SUPPLIES 21,618 10,500 2,138 13,000 23.8%

500305 SAND & GRAVEL - 1,200 2,151 1,200 0.0%


500313 HEATING FUEL 40,473 46,818 29,145 49,159 5.0%

500317 MINOR EQUIPMENT 10,798 15,000 15,387 15,000 0.0%

500319 GAS & OIL 12,297 10,600 8,536 11,660 10.0%


500322 TUITION/TRAINING 4,786 3,000 2,937 3,000 0.0%

500323 ATHLETIC EQUIPMENT 12,661 13,000 13,105 13,000 0.0%


500325 CLOTHING/BOOT ALLOWANCE 1,922 2,300 943 2,300 0.0%

500329 PROGRAM CLOTHING 29,266 16,000 25,622 16,000 0.0%


500332 BOOKS/MANUALS 719 300 375 300 0.0%

500333 ELECTRICITY 14,673 15,111 8,994 15,111 0.0%

500334 WATER 1,784 2,000 843 2,000 0.0%

500336 TELEPHONE 7,734 8,007 5,208 8,007 0.0%

500337 POSTAGE 388 300 73 300 0.0%

500338 COPIER - - 0.0%

500339 TRAVEL 579 300 513 300 0.0%

500341 ADVERTISING 1,429 750 - 750 0.0%

3/18/2013 1:37 PM GEN FD EXP Page 44




500344 PRINTING 1,704 1,200 - 1,200 0.0%

500350 FURNITURE & FIXTURES - 1,200 690 1,200 0.0%


500354 RENTAL EQUIPMENT 2,518 2,500 2,437 2,500 0.0%

500400 Transfers/Miscellaneous 11,636 12,000 7,141 12,000 0.0%

500421 SPECIAL PROGRAMS 88,300 70,000 86,318 90,000 28.6%

500423 OFFICIALS 15,874 12,000 8,247 12,000 0.0%


Subtotal - Parks & Recreation - Operating 359,221 326,204 272,805 364,587 11.8%



Subtotal Parks & Recreation - Improvements - - - - 0.0%

Total Parks and Recreation 1,269,847 1,244,217 1,033,680 1,419,804 14.1%

3/18/2013 1:37 PM GEN FD EXP Page 45

CITY OF SACO

FY2014 Budget

Unfunded Public Agency Budget Requests

American Red Cross 1,800$

Biddeford Free Clinic Open Request

Caring Unlimited 5,545$

Community Partners Open Request

Eastern Trail Management District Open Request

Southern Maine Parent Awareness 500$

York County Community Action Corp. 8,800$

York County Food Rescue Open Request

16,645$

3/18/2013 Unfunded Public Agencies Page 51




10450: PLANNING & ECONOMIC DEVELOPMENT- PERSONNEL




500118 STIPENDS/ INTERNS 3,927 6,000 - 6,000 0.0%

Subtotal Planning & Economic Dev. - Personnel 195,201 214,661 142,966 221,335 3.1%

10452-4: PLANNING & ECONOMIC DEVELOPMENT - OPERATING

500301 OFFICE SUPPLIES 876 1,900 680 1,900 0.0%

500304 COMPUTER SUPPLIES 749 500 - 500 0.0%

500317 MINOR EQUIPMENT - 500 - 500 0.0%

500322 TUITION/TRAINING 275 1,500 220 1,500 0.0%

500330 DUES & MEMBERSHIPS 1,488 900 495 900 0.0%

500332 BOOKS & MANUALS 53 200 - 200 0.0%

500336 TELEPHONE 1,067 1,200 721 1,200 0.0%

500337 POSTAGE 1,691 3,000 1,135 3,000 0.0%

500339 TRAVEL 1,318 2,500 905 2,500 0.0%

500341 ADVERTISING 2,084 3,000 320 2,800 -6.7%

500344 PRINTING - 700 - 500 -28.6%

500350 FURNITURE & FIXTURES - 600 600 0.0%

500428 CONTRACTED SERVICES 10,593 - 1,200 6,000 100.0%

10454-500428 CONTRACTED SERVICES - Eliminating Account - 6,000 3,100 - -100.0%

500483 HISTORIC PRESERVATION 9,218 7,000 4,503 7,000 0.0%

500484 SO.ME.REGIONAL PLANNING 7,026 5,476 5,476 5,640 3.0%

500550 COMPREHENSIVE PLAN 1,855 - - - 0.0%

Subtotal Planning & Econ Development- Operating 38,293 34,976 18,755 34,740 -0.7%

10456: PLANNING & ECONOMIC DEVELOPMENT - PROJECT REVIEW

10456-500428 ENGINEERING PROJECTS - REIMBURSED 75,481 65,000 34,540 63,000 -3.1%

Subtotal Planning & Econ Development- Project Review 75,481 65,000 34,540 63,000 -3.1%

Total Planning & Economic Development 308,975 314,637 196,260 319,075 1.4%

3/18/2013 1:36 PM GEN FD EXP Page 39




10464: CENTRAL DISPATCH- PERSONNEL

500107 DISPATCHER WAGES 454,421 494,337 288,278 500,455 1.2%

500111 PSAP COSTS 46,205 46,250 46,205 46,250 0.0%

500114 OVERTIME 74,655 72,569 51,869 81,360 12.1%

Subtotal Central Dispatch- Personnel 575,281 613,156 386,351 628,065 2.4%

10460: POLICE- PERSONNEL



500104 COURT OFFICER/CLERICAL WAGES 94,173 97,749 65,260 101,691 4.0%

500105 POLICE INVESTIGATORS 630,707 645,612 420,914 711,145 10.2%

500106 POLICE PATROLMEN 971,363 1,030,389 645,501 1,064,637 3.3%

500108 CROSS GUARDS/ANIMAL CONTROL 64,845 70,640 41,057 71,834 1.7%

500114 OVERTIME 288,943 250,000 192,830 254,250 1.7%

500116 OUTSIDE ASSIGNMENTS 7,887 3,213 8,900 6,000 86.7%

Subtotal Police Personnel 2,302,185 2,352,053 1,543,647 2,471,334 5.1%

3/18/2013 1:36 PM GEN FD EXP Page 33




10462: POLICE - OPERATING

500301 OFFICE SUPPLIES 3,101 4,500 1,732 4,500 0.0%

500302 GENERAL SUPPLIES 3,927 3,030 3,069 4,000 32.0%

500304 COMPUTER SUPPLIES 5,260 3,000 1,757 4,000 33.3%


500313 HEATING FUEL 17,377 20,680 15,547 25,200 21.9%

500317 MINOR EQUIPMENT 23,715 19,000 19,883 24,500 28.9%

500319 GAS & OIL 79,429 77,250 54,159 88,400 14.4%





500330 DUES & MEMBERSHIP 725 500 675 500 0.0%

500332 BOOKS & MANUALS 2,109 2,000 1,872 2,000 0.0%

500333 ELECTRICITY 26,372 23,466 15,318 30,000 27.8%

500334 WATER 998 1,200 898 1,200 0.0%

500336 TELEPHONE 24,782 26,000 15,170 29,000 11.5%

500337 POSTAGE 2,158 1,200 673 1,500 25.0%

500339 TRAVEL 11,867 5,000 3,101 6,000 20.0%

500344 PRINTING 1,426 2,000 1,517 2,000 0.0%

500350 FURNITURE & FIXTURES 1,371 2,060 - 3,340 62.1%

500351 BUILDING REPAIRS & MAINTENANCE 11,631 12,000 905 13,000 8.3%

500360 Computer Software - 3,000 - 3,000 0.0%

500394 MEDICAL 3,104 2,000 1,472 2,000 0.0%

500410 REPAIRS/MAINTENANCE 49,961 44,771 31,075 43,472 -2.9%

500411 ELECTRONIC EQUIPMENT REPAIR 9,459 8,000 10,419 10,000 25.0%


500501 CRUISERS 145,037 5,850 6,850 93,545 1499.1%

Subtotal Police- Operating 542,313 367,520 267,007 499,392 35.9%

3/18/2013 1:36 PM GEN FD EXP Page 34






Subtotal Police - Improvements - - - - 0.0%

Total Police Department 3,419,779 3,332,730 2,197,005 3,598,791 8.0%

3/18/2013 1:36 PM GEN FD EXP Page 35




10620: PUBLIC AGENCIES

500580 EASTERN TRAIL MEMBERSHIP 5,000 5,000 5,000 5,000 0.0%

500704 SACO PATHFINDERS 600 600 - 600 0.0%

500705 MAINE MUNICIPAL ASSOCIATION 16,057 15,500 16,559 15,500 0.0%

500707 SACO SPIRIT FOR BUSINESS 25,000 38,600 38,600 38,600 0.0%

500709 BIDD SACO AREA ECON. DEV. 12,000 12,000 9,000 12,000 0.0%

500711 SACO RIVER CORRIDOR 10,000 10,000 10,000 10,000 0.0%

500712 SACO COMMUNITY ACTIVITIES (TATV) 12,500 12,500 12,500 12,500 0.0%

500714 VETERANS COUNCIL 1,000 1,000 - 1,000 0.0%

500715 PAROCHIAL SCHOOL ASSISTANCE - - 0.0%

500716 MEALS ON WHEELS 5,000 5,000 - 5,000 0.0%

Subtotal Public Agencies: 87,157 100,200 91,659 100,200 0.0%

10622: CITY AGENCIES

500702 CONSERVATION COMMISSION 1,777 5,200 1,250 5,200 0.0%

500703 DYER LIBRARY 411,943 463,000 347,250 473,000 2.2%

500706 TRI-CITY TRANSIT DISTRICT 115,000 115,000 115,000 115,000 0.0%

500710 ECONOMIC DEVELOPMENT COMM 7,176 13,900 5,170 13,900 0.0%

500713 COASTAL WATERS COMMISSION - 1,000 - 1,000 0.0%

Subtotal Public Agencies: 535,896 598,100 468,670 608,100 1.7%

10625/500708: EMERGENCY MANAGEMENT

500118 STIPEND/INTERN 3,900 4,600 2,400 4,600 0.0%

500302 GENERAL SUPPLIES 1,608 920 924 1,000 8.7%

500330 DUES & MEMBERSHIPS 224 300 (10) 300 0.0%

Subtotal Emergency Management 5,732 5,820 3,314 5,900 1.4%

3/18/2013 1:37 PM GEN FD EXP Page 43

COUNCIL CITY

APPROVED ADMIN REQUESTED PERCENT

MUNICIPAL BUDGET FY 12-13 FY 13-14 CHANGE CHANGE

Mayor-Council (Legislative) 20,325$ 20,600$ 275$ 1.35%

City Administration 292,273$ 325,120$ 32,847$ 11.24%

Finance Department 380,672$ 388,801$ 8,129$ 2.14%

Technology Department 440,851$ 434,703$ (6,148)$ -1.39%

City Clerk 284,584$ 323,709$ 39,126$ 13.75%

Tax Assessor 187,503$ 205,442$ 17,940$ 9.57%

City Building Maintenance 117,174$ 119,149$ 1,975$ 1.69%

Legal Department 182,500$ 185,000$ 2,500$ 1.37%

Police Department 3,332,730$ 3,598,791$ 266,061$ 7.98%

Fire/Ambulance Department 2,777,318$ 2,844,252$ 66,934$ 2.41%

Building Inspection 212,671$ 218,416$ 5,745$ 2.70%

Planning & Economic Development 314,637$ 319,075$ 4,437$ 1.41%

Public Works Department 4,672,673$ 5,328,096$ 655,422$ 14.03%

Public Agencies 100,200$ 100,200$ -$ 0.00%

City Agencies 598,100$ 608,100$ 10,000$ 1.67%

Emergency Management 5,820$ 5,900$ 80$ 1.37%

Parks & Recreation Department 1,244,217$ 1,419,804$ 175,587$ 14.11%

Debt Service 2,232,515$ 2,344,930$ 112,415$ 5.04%

Employee Benefits 2,947,169$ 3,137,379$ 190,210$ 6.45%

Insurance 166,963$ 169,963$ 3,000$ 1.80%

Contingency 163,200$ 133,000$ (30,200)$ -18.50%

Capital Improvement - Facility 86,000$ 548,000$ 462,000$ 537.21%

Capital Improvement - Parks & Rec 108,500$ 75,000$ (33,500)$ 100.00%

Capital Improvement - Roads & Infrastructure 1,299,500$ 525,536$ (773,964)$ 100.00%

Capital Improvement - Sewer 6,000$ 6,000$ -$ 100.00%

Gross Municipal Budget 22,174,094$ 23,384,965$ 1,210,871$ 5.46%

COUNCIL CITY


MUNICIPAL ANTICIPATED REVENUES FY 12-13 FY 13-14 CHANGE CHANGE

Non-Property (Excise) Taxes 3,007,500$ 3,040,000$ 32,500$ 1.08%

Permits/Licenses/Fees 664,800$ 675,600$ 10,800$ 1.62%

Intergovernmental Revenues 1,986,131$ 2,104,128$ 117,997$ 5.94%

Charges for Services 1,109,300$ 1,224,000$ 114,700$ 10.34%

Other Unclassified/Miscellaneous 409,000$ 409,000$ -$ 0.00%

Subtotal Revenues 7,176,731$ 7,452,728$ 275,997$ 3.85%

Other Credits Municipal

General Fund - Unassigned Fund Bal. 785,000$ 500,000$ (285,000)$ -36.31%

Ambulance Fund transfer 400,000 500,000 100,000 25.00%

Saco Island/Downtown transfer 25,000 25,000 - 0.00%

Camp Ellis Fund transfer 1,000 1,000 - 0.00%

Subtotal Other Credits Municipal 1,211,000$ 1,026,000$ (185,000)$ -15.28%

Total Revenues/Credits Municipal 8,387,731$ 8,478,728$ 90,997$ 1.08%

proposed budgets are available for inspection at City Hall during regular business hours.

FY 2014 CITY BUDGET AND CAPITAL PROGRAM

CITY OF SACO

NOTICE OF BUDGET HEARING

There will be a Public Hearing on May 6, 2013, on the City of Saco's Municipal and Capital

Improvement Budgets. This special meeting will be held in the City Hall Auditorium, 300 Main

Street at 7:00 p.m. The following is a summary of the proposed budgets. Copies of the complete

3/18/2013 Public Hearing Notice Page 19

COUNCIL CITY


SUMMARY FY 12-13 FY 13-14 CHANGE CHANGE

Municipal Expenditures 22,174,094$ 23,384,965$ 1,210,871$ 5.46%

Municipal Revenues/Credits (8,387,731) (8,478,728) (90,997) 1.08%

Overlay 755,000 500,000 (255,000) -33.77%

TIF Taxes 803,000 750,000 (53,000) -6.60%

Net Taxes to be raised Municipal 15,344,363$ 16,156,237$ 811,874$

Net Taxes to be raised County Taxes 1,100,295$ 1,100,295$ -$

Net Taxes to be raised Education 19,588,219$ 19,588,219$ -$

Gross Taxes to be raised 36,032,877$ 36,844,751$ 811,874$ 2.25%

Taxable Valuation 1,968,500,000$ 1,968,500,000$ -$ 0.00%

Mil Rate-Preliminary Estimate 18.30$ 18.72$ 0.42$ 2.30%

Michele Hughes, CMC/CCM City Clerk

personal property.

Note: The Homestead Exemption, Overlay, TIF Taxes and Taxable Valuation figures are estimates as the

Assessor's property valuation process is not yet complete. They will be adjusted by the Tax Assessor

when he completes his work on new valuations, adjustments to existing valuations and adjustments to

3/18/2013 Public Hearing Notice Page 20




10480: PUBLIC WORKS - PERSONNEL BUDGET

500101 DEPARTMENT HEAD WAGES 98,302 103,255 101,483 92,934 -10.0%

500102 SUPERVISORY WAGES 393,928 404,596 271,003 403,550 -0.3%




500114 OVERTIME WAGES 79,023 148,800 78,857 148,800 0.0%

500130 LABORER 16,530 - 183 - 0.0%

500131 EQUIPMENT OPERATOR WAGES 267,713 288,924 178,822 293,842 1.7%

500132 TRUCK DRIVER WAGES 365,626 369,639 266,061 368,871 -0.2%

500133 MECHANIC WAGES 196,452 207,877 131,586 219,659 5.7%

500134 CALL TIME WAGES 10,588 18,600 11,018 18,600 0.0%

Subtotal Public Works - Personnel 1,550,787 1,669,003 1,106,901 1,679,513 0.6%

10482: PUBLIC WORKS - OPERATIONS BUDGET

500301 OFFICE SUPPLIES 5,964 5,000 1,638 5,000 0.0%

500305 WINTER SAND 25,193 33,325 14,508 23,400 -29.8%

500306 CHEMICALS 99,795 131,100 72,596 132,000 0.7%


500310 AGGREGATES 41,479 35,000 23,770 35,000 0.0%

500313 HEATING FUEL 688 1,000 383 1,000 0.0%

500317 MINOR EQUIPMENT 62,572 73,500 1,856 73,500 0.0%

500322 TUITION/TRAINING 4,694 7,500 3,381 7,500 0.0%




500332 BOOKS/MANUALS 411 500 263 500 0.0%

500333 ELECTRICITY 31,725 30,819 22,891 30,819 0.0%

500334 WATER 1,244 1,500 761 1,500 0.0%

500336 TELEPHONE 12,365 12,000 8,147 13,900 15.8%

500337 POSTAGE 802 600 243 600 0.0%

500339 TRAVEL 6,891 10,000 3,876 10,000 0.0%

500341 ADVERTISING 2,099 3,500 213 3,500 0.0%

500344 PRINTING 1,147 1,500 1,051 1,000 -33.3%

500345 ASPHALT - COLD PATCH 19,531 22,000 3,206 22,000 0.0%

500346 STREET SUPPLIES 30,356 16,000 13,111 16,000 0.0%

3/18/2013 1:37 PM GEN FD EXP Page 40




500347 SIGNS 11,866 9,000 9,046 10,000 11.1%

500349 MEAL ALLOWANCE 1,732 4,000 2,010 4,000 0.0%

500350 FURNITURE & FIXTURES 1,329 1,200 513 1,000 -16.7%


500354 RENTAL EQUIPMENT 2,701 - 2,500 5,000 100.0%

500360 COMPUTER SOFTWARE 549 7,500 475 7,500 0.0%

500370 FILING FEES/LICENSES/PERMITS 1,821 2,500 266 2,500 0.0%

500394 MEDICAL 2,137 1,500 1,044 1,000 -33.3%



500447 GUARD RAILS 10,410 8,000 9 8,000 0.0%

500475 ROAD STRIPING 24,029 65,000 65,378 65,000 0.0%

500476 CAMP ELLIS EROSION 34,119 50,000 15,235 50,000 0.0%

500477 TRAIN STATION EXPENSES 24,661 40,300 15,699 50,300 24.8%

Subtotal - Public Works Operating 758,662 726,044 515,299 735,219 1.3%

10492: PUBLIC WORKS - GARAGE FACILITY500306 CHEMICALS - 0.0%

500308 CLEANING SUPPLIES 0.0%

500315 OILS & LUBRICANTS 11,976 10,000 9,835 12,500 25.0%

500316 TOOL ALLOWANCE 2,150 2,500 2,485 2,500 0.0%

500317 MINOR EQUIPMENT 4,125 6,000 2,287 8,000 33.3%

500318 VEHICLE CONSUMABLES 17,236 47,000 17,009 45,000 -4.3%

500319 GAS & OIL 308,273 327,000 223,728 345,000 5.5%

500320 CITY VEHICLE REPAIRS 236,751 250,000 117,052 230,000 -8.0%

500322 TUITION/TRAINING - 1,000 - 1,000 0.0%


500354 RENTAL EQUIPMENT - 1,500 - - -100.0%



Subtotal PW Garage Facility: 626,333 690,000 401,541 714,000 3.5%

TBD: PUBLIC WORKS - RESOURCE RECOVERY, REUSE & RECYCLE

500431 SOLID WASTE TIPPING FEES 382,369 414,000 224,346 421,000 1.7%

500432 CURBSIDE COLLECTION 643,922 665,000 363,356 700,000 5.3%

500434 PROCESSING/DISPOSAL/TRUCKING 182,863 200,000 103,310 200,000 0.0%

500435 SOLID WASTE CURB SIDE COLLECTION 0.0%

3/18/2013 1:37 PM GEN FD EXP Page 41




500551 HAZARDOUS WASTE COLLECTION 11,468 3,500 1,524 10,000 185.7%

500552 UNIVERSAL WASTE COLLECTION 3,447 7,000 1,108 7,000 0.0%

Subtotal PW Waste Disposal: 1,224,069 1,289,500 693,642 1,338,000 3.8%

10500: STREET LIGHTS

500333 ELECTRICITY 246,244 257,623 140,649 260,000 0.9%


Subtotal Street Lights: 250,232 268,123 146,390 270,500 0.9%

10510: TRAFFIC LIGHTS

500333 ELECTRICITY 8,242 8,503 4,505 8,500 0.0%


500428 CONTRACTED SERVICES 1,500 1,257 1,500 0.0%

Subtotal Traffic Lights: 13,395 30,003 12,534 30,000 0.0%


500910 Overlay - #03702 485,864 100.0%

500910 Small Drainage Projects - #03714 50,000 0.0%

500910 Sidewalks - #03700 25,000 0.0%

500910 Route 1 Drainage Channel Stabiliation - #07104 0.0%

500910 Industrial Park RR 0.0%

500910 PACTS Signal Coordination (engineering) 0.0%

Subtotal PW - Improvements - - - 560,864 100.0%

TOTAL PUBLIC WORKS 4,423,478 4,672,673 2,876,306 5,328,096 14.0%

3/18/2013 1:37 PM GEN FD EXP Page 42

MEETING ITEM: D-5

Date: May 20, 2013

G:\0001-Legislative-City Council\Meeting and Workshop\2013\Mtg & Wkshp 05 20 2013\Budget Item Commentaries\Reconfirm Tax Policy 2014.doc


AGENDA ITEM: Reconfirm the authority to apply tax payments to the oldest

outstanding tax.

COUNCIL RESOURCE: Councilor David Tripp


BACKGROUND: On October 6, 1986, the City Council approved a tax

collection policy which allowed the Treasurer or the Tax Collector to apply tax payments

received from an individual to the oldest unpaid tax bill first. We would like to reconfirm

the existing policy with the onset of a new tax year.

Tax Collection Policy

The municipal officers of the City of Saco have approved the request of the municipal

treasurer and the tax collector that any tax payment received from an individual as

payment for any property tax, personal property, and sewer user fees be applied against

outstanding or delinquent taxes due on that property in chronological order beginning

with the oldest unpaid tax bill. Taxes may not be applied to a period for which abatement

request or appeal has not been resolved unless approved in writing by the taxpayer. Also,

on the 30-day lien notice or 45-30 day foreclosure notice, a statement will be added

indicating the City’s tax collection policy.

The Council discussed this item at Workshop on April 1 and 16, 2013. The Public

Hearing was May 6, 2013.

RECOMMENDATION: City staff recommends that the City Council approve the

tax collection policy pursuant to 36 MRSA Section 906.

SUGGESTED MOTION: “Be it Ordered that the City Council accept the tax

collection policy as presented pursuant to 36 MRSA Section 906.”

“I move to approve the Order”.

AGENDA ITEM: D-4

Date: May 20, 2013

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AGENDA ITEM: Set FY 2014 Property Tax due Dates and Interest Rates

COUNCIL RESOURCE: Councilor Marie Doucette


BACKGROUND: Title 36, MRSA, Section 505 provides that a municipality

may by vote determine the rate of interest which shall apply to delinquent taxes

committed during the taxable year until those taxes are paid in full. The maximum rate

of interest is the highest conventional rate of interest charged for commercial unsecured

loans by Maine banking institutions on the first business day of the calendar year the vote

is taken. The Treasurer of the State of Maine had determined that the maximum rate of

interest than can be charged per Title 36, MRSA, Section 505 (4) for calendar year 2013

is 7.0%. Therefore, for the FY2014 tax commitment, the maximum rate is 7.0%. As a

normal course of business, the City has adopted the maximum rate as its rate. This will

provide incentive for those property owners who are financially able, to pay on time.

Title 36, MRSA, Section 506-A provides that a municipality must establish a rate of

interest for the overpayment of taxes. The rate of interest may not exceed the interest rate

established by the municipality for delinquent taxes reduced by 4% but may not be less

than 8% nor greater than 12%. If a municipality fails to set a rate, it shall pay interest at

the rate of 12%. Therefore, for overpayment of the FY2014 taxes, the rate of interest to

be paid should be set at 8%.

Title 36, MRSA, Section 506 provides that a municipality “…may authorize their tax

collectors or treasurers to accept prepayment of taxes not yet committed and to pay

interest on these prepayments, if any is authorized, at a rate not exceeding 8% per year;

municipalities are not obligated to authorize the payment of interest on taxes prepaid

under this section.” Therefore, we are requesting council authorization to apply any

prepayment of taxes directly to the tax account as they are received without having to pay

interest on these prepayments.

In discussing the due dates with the Tax Collector, we have agreed on the following

dates:

First half due date – August 9, 2013 with interest accruing from August 12,

2013.

Second half due date – February 14, 2014 with interest accruing from February

17, 2013.

Amendment: Expand the EZ Pay program to include businesses for fiscal year

2014. Eight monthly payments starting August 15, 2013 and ending March 15,

2014. Sign up available at City Hall.

AGENDA ITEM: D-4

Date: May 20, 2013

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The Council discussed this item in Workshop on Apri1 and 16, 2013. The Public Hearing

was May 6, 2013.

RECOMMENDATION: City staff recommends approval.

SUGGESTED MOTION: “Be it Ordered that the City Council set the interest rate

for delinquent FY2014 property taxes at 7.0%, on any refunds of FY2014 tax payments at

8.0%, authorize the tax collector to accept prepayment of taxes not yet committed

without having to pay interest on these prepayments and to establish the due dates for tax

payments as follows:

First half payment – Due Date 08/09/2013 with first interest date of 08/12/2013.

Second half payment – Due Date 02/14/2014 with first interest date of 2/17/2014.





10384: TECHNOLOGY


500103 NON SUPERVISORY WAGES 43,386 93,045 57,081 92,509 -0.6%

500113 TEMPORARY/SEASONAL WAGES 10,535 - 582 - 0.0%

Subtotal Technology - Personnel 128,134 170,976 109,288 173,248 1.3%


500317 MINOR EQUIPMENT 36,354 24,500 9,003 22,000 -10.2%

500322 TUITION/TRAINING 5,476 4,500 - 4,500 0.0%

500335 DSL FEES 12,399 15,200 7,940 13,800 -9.2%

500336 TELEPHONE 4,983 6,190 3,223 5,790 -6.5%

500338 Copier 46,259 45,600 52,552 36,800 -19.3%

500339 TRAVEL 1,994 5,100 438 5,100 0.0%

500360 COMPUTER SOFTWARE 88 1,500 3,540 1,500 0.0%

500370 LICENSES/PERMITS AND FEES 130,025 133,169 96,544 134,949 1.3%

500410 REPAIRS/MAINTENANCE 3,600 5,000 5,178 4,000 -20.0%

500421 SPECIAL PROGRAMS - WEB 26,467 22,766 29,822 27,266 19.8%

500428 CONTRACTED SERVICES 6,758 5,600 6,873 5,000 -10.7%

Subtotal Technology - Operating 275,402 269,875 215,160 261,455 -3.1%


500910 Generator 0.0%

Subtotal Technology - Improvements - - - - 0.0%

Total Technology Department 403,536 440,851 324,448 434,703 -1.4%

3/18/2013 1:34 PM GEN FD EXP Page 27

March 14, 2013 Re: Budget for Fiscal-Year 2014 Honorable Mayor Johnston and members of the City Council: I submit to you the fiscal year 2014 (FY14) budget proposal pursuant to Article VI, Financial Procedures of the City Charter, § 6.02 Submission of the Budget, “at the second City Council meeting in March of each year, the City Administrator… shall submit to the City Council their respective sections of the budget for the ensuing fiscal year and the accompanying messages.” Transmitted herewith is the proposed FY14 budget for the City of Saco. This budget recommendation constitutes the essential services level of operating performance required for the City of Saco. Essential services are those services determined to be necessary for the health, safety and desired quality of life of the community and for the effective functioning of city government.

With every challenge comes an opportunity. After many years of being involved in budget processes, I have come to view budgets as an opportunity for an organization to set goals and to work to achieve them. The FY14 budget has been prepared with the objective of no reduction in City services while addressing our infrastructure needs.

The FY14 municipal budget represents a total appropriation level of $23,384,965, which is a 5.46% or $1,210,871 increase from last year’s appropriation of $22,174,094. In March of 2011, I recommended a 4-year plan with 2 financial goals: Unassigned fund balance should be 8.33% of the budget; and Capital Improvement Program should be $2.2 million. We have made significant progress towards these two goals. Capital Improvement - The business standard for maintaining capital assets is a 2% to 3% allocation of annual expenditure, of the capital investment. The city audit reports $61,386,343 in capital assets. The current Capital Improvement Budget is 1.5 million or 2.45% to maintain our capital assets.

The city’s auditor reported that for the fiscal year ending June 30, 2012, the unassigned fund balance as a percentage of the budget was 9.10%. The FY13 City Council adopted budget included a $1.5 million for the Capital Improvement Program (CIP). The FY14 proposed CIP budget is $1.5 million. The FY14 proposed budget includes an inflationary increase of 2.25% in the property tax levy or $811,874. This amount represents an increase of $0.42 on the $18.30 mil rate from

G:\0001-Legislative-City Council\Meeting and Workshop\2013\Mtg & Wkshp 03 18 2013\Transmittal letter Budget FY14.doc - 1 -

FY13. The financial objective of holding the budget change to an inflationary increase results in level funding of the CIP, $1.5 million in FY14. Fiscal terms and work programs give explanation to the budget. Major change in expenditures and revenues are documented and the city’s debt position is summarized. This budget recommends a continuation of the long-standing practice of using capital leases for replacement of major equipment. My goal of maintaining current service levels are supported by five citizen satisfaction surveys, conducted by the independent research firm Strategic Marketing Services. Consistently, citizens indicate high satisfaction scores with service delivery and report that property taxes are “about right”. In summary, the FY14 Budget:

• Reflects an increase in property tax revenues by 2.25% ($811,874) assuming no change in the RSU’s portion of the property tax;

• Reflects a non-property tax revenue change of 1.08% FY13 $8,387,731 and FY14 $8,478,728;

• Funds a $1,715,400 Capital Improvement Program. The City’s April 1, 2012 property valuation was $1,968,257,265 and is projected to increase by $20 million. In part, the FY13 budget is funded by transfers from other fund accounts primarily $500,000 from the Ambulance Fund and utilization of undesignated fund balance of $500,000, equal to the Assessor’s overlay. The FY14 budget proposes to again draw $400,000 from the Ambulance Fund and decrease the assessors overlay to $500,000. The proposed draw on unassigned fund balance is proposed to decrease from $755,000 to $500,000. The FY14 budget is located at www.sacomaine.org under the link to Finance. The city will publish a summary in the local media indicating the Public Hearing date of May 6, 2013. Sincerely, Richard R. Michaud City Administration

G:\0001-Legislative-City Council\Meeting and Workshop\2013\Mtg & Wkshp 03 18 2013\Transmittal letter Budget FY14.doc - 2 -

http://www.sacomaine.org/

With Proposed

Budget

Fiscal 2013 BUDGET COST PER UNIT 4.50$

BUDGET COST PER UNIT - FY2014 4.58$

Average Household Increase per year 6.12$

WWTP Revenues

Septic Tank Discharge 5,000$

Sewer User Fees 2,118,837$

Miscellanous Revenue 10,000$

Use of Sewer Impact Fees 75,000$

Use of CSO Fees 75,000$

Poland Spring Revenue 100,000$

TOTAL Revenue 2,383,837$

WWTP Expenditures

TOTAL WWTP - Personnel 748,820$

WWTP - Benefits 213,407$

WWTP - Operations 673,000$

PUMP STATION - Operations 134,600$

Debt service 241,798$

Sewers and Drains 97,200$

Capital & Improvements 275,000$

TOTAL Expenditures 2,383,825$

SURPLUS (DEFICIT) 11$

City of Saco, Maine

Analysis of Treatment Plant Sewer User Fee

FY 14

Page 52

Approved expended Proposed

Account Account 2012 2013 as of 2014

Number Name Actual Budget 2/28/2013 Budget

WRRD Designated Revenues

50050/400500 SEWER CONNECT 260,763$ 150,000$ 60,870$ 150,000$

50030/400501 SEWER CSO/IMPACT FEE 217,862$ 100,000$ 55,632$ 100,000$

50010/400512 SEPTIC IMPACT FEE 13,811$ 5,000$ 6,500$ 5,000$

50040/300750 INTEREST-SEWER IMPACT 13,996$ 500$ 9,415$ 500$

50065/300750 INTEREST-CSO IMPACT 7,146$ 500$ 9,415$ 500$

Utilization of Septic impact fees

* Utilization of Sewer impact fees (100,000)$ (100,000)$ (75,000)$

** Utilization of CSO impact fees (75,000)$

50095/500910 Utilization of Designated Capital Reserve

TOTAL 513,578$ 156,000$ 41,831$ 106,000$

WRRD OPERATING Revenues

50010/400510 SEPTIC TANK DISCHARGE 5,445$ 6,000$ 2,320$ 5,000$

50010/400511 SEWER USER FEES ($4.50 to $4.58 rate increase 1.7%)2,031,265$ 2,083,418$ 1,475,752$ 2,118,837$

50020/300750 INTEREST-TYLIN SETTLE -$ -$ -$

50010/300710 WASTEWATER-MISC.REV. 12,288$ 4,500$ 89,408$ 10,000$

50060/300750 INTEREST EARNED -$ -$

50010/300723 POLAND SPRING REVENUE 79,721$ 75,000$ 63,409$ 100,000$

Utilization of Undesignated Fund Balance (72,494)$

CSO User Fee Usage -$ 100,000$ 100,000$ 75,000$

Sewer User Fee Usage -$ -$ -$ 75,000$

PS upgrades (I-Park, Windy Point, Buxton Rd)

TOTAL 2,056,225$ 2,268,918$ 1,730,888$ 2,383,837$

EXPENDITURES 2,569,803$ 2,259,758$ 1,372,137$ 2,448,825$

CASH SURPLUS (DEFICIT) -$ 165,160$ 400,583$ 41,011$

City of Saco, Maine

FY 2014 Budget

Revenue Budget - WRRD (Water Resource Recovery Division) OPERATING

3/18/2013 Revenue Page 53




Water Resource Recovery Division - Personnel

50070/500101 DEPT HEAD WAGES -$ -$ 94,762$

50070/500102 SUPERVISORY WAGES 174,224$ 194,909$ 104,454$ 70,516$

50070/500103 NON SUPERVISORY WAGES 201,627$ 236,412$ 156,343$ 274,704$

50070/500104 COURT OFFICERS/CLERICAL 71,207$ 73,469$ 49,036$ 76,482$

50070/500133 MECHANIC WAGES 131,532$ 166,722$ 98,304$ 161,856$

50070/500113 TEMPORARY/SEASONAL WAGES 2,982$ 6,000$ 11,661$ 5,500$

50070/500114 OVERTIME 30,484$ 35,000$ 25,509$ 35,000$

50070/500134 CALL TIME WAGES 14,175$ 30,000$ 12,371$ 30,000$

TOTAL WRRD - Personnel 626,231$ 742,512$ 457,679$ 748,820$

Water Resource Recovery Division - Benefits

50070/500215 DENTAL/OPTICAL 592$ 2,925$ 374$ 2,275$

50070/500283 UNEMPLOYMENT COMP. 3,076$ 1,600$ 1,905$ 2,200$

50070/500285 WORKERS COMP INSURANCE 19,845$ 16,844$ 15,566$ 23,200$

50070/500286 DEFERRED COMPENSATION 7,362$ 7,086$ 5,251$ 7,155$

50070/500288 HEALTH INSURANCE 97,203$ 141,328$ 60,908$ 113,487$

50070/500289 FICA TAXES 54,497$ 56,802$ 45,463$ 54,990$

50070/500290 DISABILITY INSURANCE 4,032$ 5,000$ 2,858$ 5,000$

50070/500322 TUITION/TRAINING 4,316$ 4,500$ 2,140$ 4,500$

50070/500394 MEDICAL -$ 600$ -$ 600$

TOTAL WRRD - Personnel 190,923$ 236,685$ 134,464$ 213,407$

Water Resource Recovery Division - Operating

50080/500428 CONTRACTED SERVICES 193,276$ 185,000$ 93,705$ 185,000$

50080/500430 MONITORING COSTS/LAB ANALYSIS 3,659$ 6,500$ 2,807$ 6,500$

50080/500434 PROCESSING/DISPOSAL/TRUCKING 1,927$ 2,000$ 1,206$ 2,000$

50101/500313 HEATING FUELS 2,122$ 2,500$ 819$ 2,400$

50101/500319 GAS & OIL 6,401$ 6,000$ 4,951$ 6,000$

50101/500333 ELECTRICITY 81,415$ 110,000$ 53,421$ 100,000$

50101/500334 WATER 10,663$ 10,000$ 7,544$ 10,000$

50101/500336 TELEPHONE 4,976$ 4,000$ 2,821$ 5,500$

50102/500308 CLEANING SUPPLIES 1,143$ 1,500$ 1,146$ 1,500$

50102/500320 CITY VEHICLE REPAIRS 4,167$ 4,000$ 7,292$ 4,000$

50102/500351 BUILDING REPAIRS & MAINT. 4,968$ 5,000$ 5,038$ 5,000$

50102/500410 REPAIRS/MAINTENANCE 28,592$ 45,000$ 15,940$ 45,000$

50103/500281 LIABILITY INSURANCE 31,999$ 14,000$ 30,000$

3/18/2013 WRRD Exp Page 54




50103/500301 OFFICE SUPPLIES 1,161$ 2,000$ 504$ 2,000$

50103/500302 GENERAL SUPPLIES -$ -$

50103/500304 COMPUTER SUPPLIES 1,765$ 3,000$ 1,292$ 3,000$

50103/500306 CHEMICALS 52,620$ 65,000$ 25,828$ 60,000$

50103/500315 OILS & LUBRICANTS -$ 500$ 500$

50103/500317 MINOR EQUIPMENT 49,129$ 55,000$ 32,207$ 55,000$

50103/500322 TUITION/TRAINING -$ -$ -$ -$

50103/500324 UNIFORMS/SAFETY EQUIPMENT 1,870$ 2,000$ 1,715$ 2,000$

50103/500325 CLOTHING/BOOT ALLOWANCE 2,581$ 3,500$ 2,233$ 3,500$

50103/500330 DUES & MEMBERSHIPS 1,051$ 1,750$ 550$ 1,750$

50103/500332 BOOKS/MANUALS 245$ 250$ -$ 250$

50103/500337 POSTAGE 11,076$ 11,000$ 6,394$ 11,000$

50103/500338 COPIER -$ 100$ 12$ 100$

50103/500339 TRAVEL 2,005$ 6,000$ 3,059$ 6,000$

50103/500341 ADVERTISING 134$ 500$ -$ 500$

50103/500344 PRINTING 3,262$ 2,000$ 39$ 3,500$

50103/500350 FURNITURE & FIXTURES 3,075$ 1,500$ -$ 1,500$

50103/500354 RENTAL EQUIPMENT 90$ 1,000$ -$ 1,000$

50103/500360 COMPUTER SOFTWARE 2,328$ 3,500$ 2,027$ 3,500$

50103/500370 FILING FEES/LICENSES/PERMITS 4,918$ 5,000$ 1,913$ 5,000$

50103/500401 ABATEMENTS 104,229$ 110,000$ 107,542$ 110,000$

WRRD - Operations 616,845$ 669,100$ 382,006$ 673,000$

Pump Station Operations and Maintenance


50091/500313 HEATING FUEL 6,559$ 8,500$ 3,898$ 8,500$

50091/500319 GAS & OIL -$ 300$ 364$ 600$

50091/500333 ELECTRICITY 47,853$ 55,000$ 27,727$ 50,000$

50091/500334 WATER 1,448$ 2,000$ 1,179$ 2,000$

50091/500336 TELEPHONE 13$ -$ -$ -$

50092/500351 BUILDING REPAIRS & MAINT. 195$ 3,000$ 222$ 3,000$

50092/500410 REPAIRS/MAINTENANCE 7,451$ 8,000$ 5,627$ 8,000$

50093/500306 CHEMICALS 5,087$ 8,000$ 2,418$ 7,000$

50093/500317 MINOR EQUIPMENT 27,747$ 50,000$ 31,781$ 50,000$

50093/500354 RENTAL EQUIPMENT 113$ 500$ -$ 500$

Total WRRD - Operations 102,929$ 140,300$ 75,227$ 134,600$

SEWERS AND DRAINS





50075/500306 CHEMICALS -$ 1,000$ 1,000$

50075/500317 MINOR EQUIPMENT 5,761$ 12,000$ 4,395$ 12,000$

50075/500324 UNIFORMS/SAFETY EQUIPMENT 1,200$ 1,200$ 1,153$ 1,200$

50075/500348 CONSTRUCTION MATERIALS 18,746$ 30,000$ 10,150$ 30,000$

50075/500354 RENTAL EQUIPMENT 2,025$ 3,000$ -$ 3,000$


50075/500433 HOUSE CONNECTION REPAIRS -$ -$ -$

Subtotal Sewers & Drains: $94,277 $97,200 $48,995 $97,200

DEBT SERVICE

500404 DEPRECIATION EXPENSE 288,505$ -$ 285,000$

Total Debt Service 288,505$ -$ -$ 285,000$

DEBT SERVICE

PRINCIPAL 225,000$ 222,500$ 222,500$ NA

INTEREST 36,210$ 26,461$ 17,353$ 21,798$

Total Debt Service 261,210$ 248,961$ 239,853$ 21,798$

Captial Improvements

CSO Projects 169,000$ 150,000$

PUMP STATION UPGRADES -$ 100,000$ 28,818$ 100,000$

House Connection Repair Reserve 29,109$ 25,000$ 5,095$ 25,000$

Total Capital Users 388,884$ 125,000$ 33,913$ 275,000$

TOTAL ALL WRRD 2,569,803$ 2,259,758$ 1,372,137$ 2,448,825$

2,180,920$ 2,134,758$ 1,338,224$ 2,173,825$

-$ -$ -$ -$

388,884$ 125,000$ 33,913$ 275,000$

388,884$ 125,000$ 33,913$ 275,000$

-$ -$ -$ -$


Approved Expended Proposed



DEBT SERVICE

PRINCIPAL 220,000$

Total Debt 220,000$

Capital Purchases

#04925 Pickup Truck

#05111 New Pump Station

#11901 Generators

Total Captial -$

City of Saco, Maine

FY 2014 Budget

Water Resource Recovery Division

Balance Sheet Items Page 57

Business-type activities

Enterprise Funds

Water Resource

Recovery Division

CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES

Capital asset purchases -

Depreciation FY13 300,000

Principal paid on debt FY13 (222,500)

Depreciation FY14 285,000

Principal paid on debt FY14 (220,000)

Net cash provided by (used in) capital and related financing activities 142,500

CASH FLOW FROM OPERATIONS

FY14 Net Cash Flow from Operations Increase cash/(decrease cash) 41,011


Net cash provided by investing activities 206,171

Net increase/(decrease) in due to/from GF 348,671

Balances- beginning of the year Audited FY2012 (3,781,854)

Balances- end of the year Estimated FY2014 (3,433,183)$

Business-type activities

Enterprise Funds

Water Resource

Recovery Division

CASH FLOW FROM OPERATIONS



Net cash provided by investing activities 206,171

Net increase/(decrease) in due to/from GF 206,171

Balances- beginning of the year Audited FY2012 17,320,356

Balances- end of the year Estimated FY2014 17,526,527$

Restricted Assets

Beginning Noncurrent Assets FY12 Balance 20,725,615

Add: Capital Assets Purchased -

Less: Depreciation (285,000)

Add: Bond Outstanding 75,500

Ending Invested in Capital Assets 20,516,115

Unrestricted Assets

Beginning Unrestricted FY12 Balance (3,405,259)

Net Change 415,671

Ending Unrestricted (2,989,588)

Enterprise Fund

Budget FY14

CITY OF SACO, MAINE

Statement of Cash Flows/Due to-from

Enterprise Fund

Budget FY14

CITY OF SACO, MAINE

Net Assets

Page 58

AGENDA ITEM: D-1

Date: May 20, 2013

G:\0001-Legislative-City Council\Meeting and Workshop\2013\Mtg & Wkshp 05 20 2013\Budget Item Commentaries\WRRD FY14 Budget Adoption.doc


AGENDA ITEM: Adoption of FY 2013-2014 Water Resource Recovery

Division Budget

COUNCIL RESOURCE: Councilor Les Smith

STAFF RESOURCE: Richard R. Michaud, City Administrator

Cheryl Fournier, Finance Director

BACKGROUND: The FY2012-2013 operating budget was $2,259,758 that

was supported by a sewer user fee rate of $4.50 per unit. At the rate of $4.50 per unit, an

annual average of 100 customers was $360.00 per year.

The FY2013-2014 budget includes an increase in the sewer user fee rate from

$4.50 to $4.56 per unit. At the rate of $4.56 per unit, an annual average of 100 customers

will be $364.39 per year, an increase of 1.3%.

The sewer user fee rate increase for FY2013-2014 represents the increase needed

to cover expenses. In FY2014 there is no use of Fund Balance budgeted. In FY2013-

2014, the Council will consider increasing the sewer user fee rate to $4.56 per unit.

The Council discussed this item at Workshop on April 16, 2013, and again on May 6,

2013.

EXHIBIT: Proposed Changes to FY14 Budget

Total User Rate Change for FY14

SUGGESTED MOTION: “Be it Ordered that the City Council move to adopt an

appropriation order for the adoption of the Fiscal Year 2013-2014 Water Resource

Recovery Division budget of the City of Saco, Maine as follows:

Approve gross expenditures of $2,373,825; to be offset by $2,373,837 in anticipated

revenues and other credits, which represents an increase in the rate of sewer user fees

from $4.50 to $4.56.


AGENDA ITEM: D-1

Date: May 20, 2013

G:\0001-Legislative-City Council\Meeting and Workshop\2013\Mtg & Wkshp 05 20 2013\Budget Item Commentaries\WRRD FY14 Budget Adoption.doc

City of Saco, Maine

Analysis of Treatment Plant Sewer User Fee

FY 14

With Proposed

Budget

Fiscal 2013 BUDGET COST PER UNIT $ 4.50

BUDGET COST PER UNIT - FY2014 $ 4.56

Average Household Increase per year $ 4.80

WWTP Revenues

Septic Tank Discharge $ 5,000

Sewer User Fees $ 2,108,837

Miscellanous Revenue $ 10,000

Use of Sewer Impact Fees $ 75,000

Use of CSO Fees $ 75,000

Poland Spring Revenue $ 100,000

TOTAL Revenue $ 2,373,837

WWTP Expenditures

TOTAL WWTP - Personnel $ 748,820

WWTP - Benefits $ 213,407

WWTP - Operations $ 663,000

PUMP STATION - Operations $ 134,600

Debt service $ 241,798

Sewers and Drains $ 97,200

Capital & Improvements $ 275,000

TOTAL Expenditures $ 2,373,825

SURPLUS (DEFICIT) $ 11

Original Budget - Cost per Unit $ 4.58

Consensus Changes

50101/500333 Electricity ($10,000) $ (0.02)

New Cost per Unit $ 4.56

Documents

Richard Michaud, City Administrator FY 2014.pdfMunicipal Budget.docx 2 FY 2014 CITY BUDGET AND CAPITAL PROGRAM COUNCIL CITY APPROVED ADMIN REQUESTED % MUNICIPAL BUDGET FY 12-13 FY