RFP2014-06PSH: Stepping Stone Manor

February 13, 201510:30a.m.-12:00 p.m.

Location:McDougall Centre

(455 6 St. SW)

Overview

• Donor: Government of Alberta― Human Services― Alignment with Municipal Affairs capital grants

• Funds available: $1,000,000/year• Contract Period: June1, 2015 - March 31,

2016• Program Components:

― Permanent Supportive Housing― 30 program spaces― High acuity individuals ― Master Lease with CHF

Target Population

• Prioritization through Coordinated Access and Assessment (CAA)

• Individuals over 18 years of age• Chronic and Episodic Homelessness• High Acuity SPDAT Score• No Exclusionary Criteria• Existence of complex co-occurring conditions

RFP Eligibility

• Two contractual components: ― Master Lease Agreement ― Program Funding Agreement

• Strong financial/governance policies & processes • Use Homeless Management Information System to

report outcomes • Adhere to CHF Case Management Standards• Participate in Coordinated Access and Assessment

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Facility Description

• Residential four-level building• 30 bachelor suites• 4 office spaces• Communal kitchen• 3 multipurpose programming spaces• Courtyard• Underground parking/storage• http://calgaryhomeless.com/stepping-stone-manor

-is-building-up-2/

Bachelor Suites with bathroom & kitchenetteCommon Room with Kitchenette

Lobby & Elevator

Sitting Area with Glass Wall & Corridor

Office

Accessible Suite

GarbageSTAIRS

Common Bathroom & Janitor Room

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Master Lease

• Agreement between CHF and successful Proponent

• Outlines specifics of property• $530/month rent per unit• $200/month office space• $5 million liability insurance• Rent paid as lump sum monthly

• Permanent Supportive Housing• Housing First• Harm Reduction• Individual Service Plans• Building an Inclusive Community• Cultural Competence• Collaboration and Partnership

Programming

Permanent Supportive Housing

• Long-term supportive housing model• No length of stay limit• Rental subsidies• Range of support services

― Case management― Referrals― Improving self-sufficiency― Assistance to maintain tenancy― Access to medical, mental health and substance abuse supports― 24/7 staffing model

Housing First

• Recovery Oriented• Immediate access to permanent housing• No housing readiness requirements• Consumer choice and self-determination• Recovery orientation• Harm reduction• Individualized and client-driven supports• Social and community integration

Individual Service Plans

• Each client has unique and complex needs• No “one size fits all” program• Engage client in service planning• Specialised strategies and services for each client• Voluntary participation in services

Cultural Competence

• Impacts of colonization and assimilation practices on Aboriginal people

• Impact of intergenerational trauma and abuses• Cultural integration supports• Community and family connections• Staffing capacity• Integration of holistic and traditional healing

models where appropriate

Inclusive Community

• Within program:― Core principles of community, respect, safety and tolerance― Inclusive for all clients― Community within building― Shared pride and ownership of program and home

• Externally:― Foster positive relationships with neighbours― Assist clients to integrate into larger community

Rated Criteria

Category Outcomes Category Points Available

Program Description and Experience 10

Service Planning 40

Cultural Competency 10

Housing 10

Staffing & Sustainability 15

Financial & Client Supports 10

Creativity and Innovation 5

Totals 100

Start-up Budget

• Costs and timing during first fiscal year• 10 month template• Actual cost projections for first year• Accounts for client ramp-up• Accounting for start-up costs

At-Capacity Budget

• Full operating costs for a 12 month period at full capacity

• Theoretical, expected costs for future period• Focus on overall program strategy

― Staffing model― Case-management:Client ratio― Supports prioritized

• Both budgets must be completed and submitted

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Project Advisory Committee

• Six member panel• Up to three (3) members external to CHF• Up to three (3) CHF staff• Three part-process

- Mandatory compliance review- Technical review (scoring by each panel member) - Shortlisting proponents based on ability to achieve outcomes

(may request clarification in writing or through presentations)

Timelines

Deadline for Questions Feb. 25, 12:00 p.m.

Deadline for Proposals 

March 9, 4:00 p.m. 

Proponent Presentations, by Invitation(if needed)

March 26, all dayFounders’ Room, CHF Office

Notification to Proponents March 26, 2015

Debriefing Opportunity Mar. 27, 30-31Notification of Award May 28, 2015

Proposal Preparation

• A checklist of required proposal documents to be submitted is included in Schedule A of each RFP

• Ensure all Mandatory Requirements are met• Proposal packages should be submitted 3 hole

punched for consistency, containing all information and responses to all sections.

• Do not use the agency name anywhere other than the front page of the proposal submission.

Proposal Preparation

• Submit eight (8) hard copies and one (1) electronic copy of your proposal. Schedule B to be in excel format (not pdf)

• 1 USB key with all documents in electronic format• Proposals must be submitted in a sealed

package, the outside of the sealed package should be prominently marked with the RFP title and reference number, the full legal name and return address of the Proponent and the Proposal Submission Deadline date and time.

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Q&A

• Minutes on Q&A posted on CHF website• Questions arising after this meeting are to be sent to

funding@calgaryhomeless.com before February 25.• Answers will be posted to CHF website by Feb. 26• Documents at www.calgaryhomeless.com. Under --

What we do/Fund programs/RFPs

Questions, Comments, Concerns, etc...