SYEPCURRICULUMRFP

Pre-Proposal Conference 

September 5, 2019

Agenda Welcome & Introduction

RFP Timeline

Curriculum Structure 

Technical Requirements

Technical Assistance

Post Award Requirements

Q & A

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DYCD’sMissionand Vision

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The New York City Department of Youth andCommunity Development (DYCD) invests in a networkof community-based organizations and programs toalleviate the effects of poverty and provideopportunities for New Yorkers and communities toflourish

Mission

VisionDYCD strives to improve the quality of life of NewYorkers by collaborating with local organizations andinvesting in the talents and assets of communities tohelp them, develop, grow and thrive

Timeline TIMELINE

RFP Release DateAugust 21,  2019

Questions regarding RFPmust be receivedby September 13, 2019. 

RFPquestions@dycd.nyc.gov

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September  5,  2019 Pre-proposal Conference

September  13,  2019 MWBE Waiver submitted toDYCD for approval

September  20,  2019 Proposal Submission DueDate

September  13,  2019

WorkReadinessCurriculumPurpose  

Web-based , mobi le -f r iend ly SYEPcurr i cu lum

Tra in ing to DYCD s ta f fand SYEP prov iders

Cont inuous qua l i t yimprovements

D ig i ta l , web-basedso lut ion

Ongo ing suppor t

Mainta in andupdate the web-based so lu t ion andcurr i cu lum content

The Summer Youth Employment Program (SYEP) connects New YorkCity’s youth ages 14-24 with education and employmentexperiences. For six weeks each summer, participants explore theircareer and educational interests, gain foundational workforceskills, engage in civics, give back to their communities and enhancetheir school day learning. The Work Readiness curriculum willprepare youth for these summer experiences and long-termsuccess.

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Structure 

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IN-PERSON TRAINING ONLINE ASSESSMENT ONLINE COURSES 

Purpose  SYEP Participants are trained in foundationalwork-readiness skills 

Time Requirement  4 hours 

Value/Importance of Work

Work-Readiness (resume, cover letter,interview skills, workplace etiquette)

Financial Literacy

Career Exploration

Content 

Format  Scripted lessons to guide and instruct 

Accessibility  Online and paper/hard copy access

In-Person Training 

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Purpose Understanding participants' needs andinterests 

Time Requirement  15-30 minutes 

Accessibility  Online and paper/hard copy access

Assessment 

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Purpose 

Online portal used to complete anyadditional work-readiness hours and supportparticipants self-directed learning

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Scaffolded, interactive, gamified, modular

Web-based, mobile friendly

Minimum of 30 hours of developed contentavailable for all participants

Work Readiness

Civic Engagement

Resume and Cover Letter template/resources

Financial Literacy

Career Exploration

Workplace Ethics

Managing stress and conflict

Time Requirement 

Content 

Accessibility 

Format 

Online Courses  

Security 

Solution must comply with Citywide Cyber SecurityRequirements

City provided identity authentication service (NYC*ID)

Multi-Factor Authentication

Role Based Access Controls (RBAC)

Security accreditation from NYC Cyber Command

DYCD prefers a hosted solution, preferably in a well knowncloud vendor with appropriate levels of certification, such asFedRAMP

Accessible by modern device and operating system 

Android and IOS device friendly 

Meet ADA Standards/508 Compliance

Allow custom DYCD branding

Allow  uploading content in industry standard supportedformats

Support for inquiries, incidents and questions from SYEPparticipants, SYEP provider staff and DYCD staff

System to track tickets

Accessibility

Support 

TechnicalRequirements

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Provider & DYCD

Staff Training 

Training for both SYEP providers and DYCD staffmembers 

Create a user guide to reference after the training

In-person training for DYCD staff members 

Training should cover curriculum implementation,evaluation and monitoring youth progress 

Accessing, interpreting and using curriculum data

Contractor would use appropriate tools to assess impactof training and online curriculum

Evaluation

TechnicalAssistance

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LeadOrganizationandSubcontracting

There is a 30% Minority Women OwnedBusiness Enterprise (MWBE) ParticipationGoal. All proposers must comply withSchedule B, attachment N of the RFP andPayee Information Portal reportingrequirements.

No more than 50% of the total budget may be subcontracted

Components may be provided by the leadproposing organization or throughsubcontracts that will be overseen by thelead proposer.

All subcontractor payments must bereported using the Payee Information Portal(PIP) at www.nyc.gov/pip

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ResponsibilityDetermination

Please be advised that it is a requirement for allprospective contractors to be determined responsiblein the Post Award phase. Therefore, please make sureyour Charities’ filings are current and ensure that anyoutstanding liens or adverse information has beenresolved. Unresolved issues often cause significantdelays in the post award process.

Responsibility Determination

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NYC InsuranceRequirements Commercial General Liability Insurance: $1 million per

occurrence and $2 million aggregate

Motor Vehicle Liability (if applicable)     -- $1 million per accident combined single limit

Workers’ Compensation, Disability Benefits Insurance, andEmployer’s Liability

DYCD will not be able to proceed with processing an awardedcontract until it has obtained acceptable proof of thenecessary insurance coverage.

DYCD reserves the right to notify contractors of additionalinsurance requirements at the time of contract award.

Data Breach and Privacy Cyber Liability Insurance:$10,000,000 per claim and $20,000,000 aggregate

Technology Errors and Omissions Insurance: $10,000,000 peroccurrence and $20,000,000 aggregate

Insurance Requirements

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ProposalSubmission

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One original and two USBs containing threePDF files

1) Proposal Package

Attachment A- Proposal Cover letter

Attachment C- Proposal response Form

Organizational Chart

Resumes/Job Descriptions

Assessment Tools

Site Control

Attachment L- Acknowledgement of Addenda

Attachment N- Schedule B: MWBE Utilization Plan orApproved Waiver Application

2) Price Proposal

3) Digital Sample

ProposalSubmission

Must be hand delivered to:

Dana CantelmiDYCD Agency Chief Contracting Officer

Department of youth and Community Development2 Lafayette Street, 14th FloorNew York, NY 10007

Proposals received after the Proposal Due Dateand Time are late and will not be accepted

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Questions&Answers 

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