The time-consuming job of creating inventories and periodic property visit reports is a thing of the past. New software offers a quick, user-friendly solution, so don’t let technology pass you by.

With an estimated value of protected deposits in England and Wales in excess of £2.8 billion, it’s no surprise that there are on average 17,000 deposit adjudications each year.

Deposit protection schemes cite a poor quality inventory as one of the most common reasons landlords are not awarded a judgement, as they simply do not have the appropriate evidence to support their request.

Landlords and lettings agents are becoming increasingly aware of the significance of an in-depth inventory, if and when tenancy deposit disputes arise. Inventories should be an in-depth report describing both the property fixtures and fittings and general property condition. This, alongside detailed periodic visit reports, creates a dossier detailing the property dilapidation throughout the period of tenancy.

For four years, Rentfind Inspector has been developing an intuitive, user-friendly, property management software, which has already

Follow us on Twitter @TheNeg AdvertisementFeature

www.thenegotiator.co.uk TheNegotiator l January 2015 l 23

So why are you wasting it?

benefiting from the introduction of Rentfind Inspector into their property management system. “We were very sceptical about inventory apps prior to being introduced to Rentfind Inspector,” says Daniella. “We had trialled software in the past which not only restricted the content we include in our reports, lowering the overall quality, but also did not greatly improve the time it takes to generate reports.

“Offering in-depth property reports for our landlords is an essential part of the service we offer and we could not risk this quality and our reputation by changing our current system of pen and paper.

“Thankfully Rentfind Inspector has not only improved our ‘in property’ time, it has drastically reduced our ‘in office’ report generation time, while maintaining our fastidious standards. The app has revolutionised the manner in which we conduct inventory reports and periodic visits, and landlords are impressed by the ability to log into their own personal account and view all previous reports for their properties, offering us a unique selling point over other competitors.”

COMPETITIVE ADVANTAGE Using Rentfind Inspector has not only offered Belvoir a competitive advantage over other agents, it has streamlined operations in their Weston-super-Mare office, reducing the time taken to produce a periodic visit report by up to 75 per cent.

The system allows for property managers to ‘tag’ maintenance, producing a ‘shopping list’ of items requiring attention, this enables landlords identify which tasks they may wish to complete themselves.

Prior to using Rentfind Inspector, Belvoir Lettings Weston-super-Mare outsourced a third of all inventories, due to the time constraints of creating these documents, however since joining Rentfind Inspector have been able to complete 100 per cent of these reports in-house.

“Our business is built on the core principle that quality for our customers is paramount. Working with Rentfind Inspector has meant we are able to maintain the exceptionally high standard our clients expect, while growing our business.”

Rentfind Inspector is quick and easy to set up, with no restriction on number of users per office, meaning each property manager can remain accountable for their own properties. The software also has no data limits and no hidden extra costs.

To join the Rentfind Inspector revolution, contact Christian and his team on 0330 333 4122 or visit www.rentfindinspector.co.uk for a free 30 day trial. l

“The software has already proven a huge success in Australia.”Christian Scandurra Rentfind Inspector

Time is money!

proven a huge success in Australia.“Simplifying the time-consuming and complex job of creating

inventories and property inspection reports is key to what makes the software successful,” says Christian Scandurra, Sales Director for Rentfind Inspector. “The software has already proven a huge success in Australia and we have now adapted the product to suit the requirements of the UK property market.

“Experience shows us that time is one of the primary factors which either leads to property managers outsourcing the tasks of creating inventories and periodic visit reports, or creating substandard documents in-house, which is little use if a deposit dispute were to arise.”

PROFESSIONAL Rentfind Inspector streamlines the process of generating reports, meaning there is no more wasted time with double-entry data handling. The software allows users to quickly generate professional looking reports without impacting the quality or landlord’s position in potential disputes.

The system is run ‘at property’ on an app on a tablet device and ‘at office’ on a web platform offering a cloud-based remote storage for property information. Professionally styled office branded reports are generated, formatted and viewable in either word, PDF or on a unique passworded client login (available for landlords and tenants).

Data is synchronised to the web platform in minutes, embedding time stamped images directly from the tablet into the report, should they be required. “We found our average clients are saving 70-80 per cent on their previous method of creating inventories and periodic visit reports,” says Scandurra.

“Rentfind Inspector is revolutionary,” says Daniella Young, Senior Property Manager at Belvoir Lettings. The award-winning lettings agent, based in Weston-super-Mare, North Somerset, is already