Accounts Payable

F-47 - Vendor Down Payment Request

TOPIC OBJECTIVES

Business Process Procedure Overview

BackgroundDown Payment is a function that uses Special GL indicators. Special GL Transactions allow the user to post the document to an alternative GL account instead of “normal” vendor’s reconciliation account. They are defined in Customizing for Vendors and Vendors reconciliation accounts.Down Payment request can be used later to post a down payment manually or using the automatic payment program.

ScenarioYou want to post a down payment request for a vendor.

PrerequisitesDefined GL indicators, Vendor Master.

PROCEDURAL STEPS

Menu Path Accounting Financial Accounting Accounts Payable Document entry Down payment F-47 - Request

Transaction Code F-47

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CASE FLOW DIAGRAM

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Perform the following steps of how to Post Vendor Down Payment Request using the information below:

Menu path: Accounting Financial Accounting Accounts Payable Document entry Down payment F-47 - Request

SAP Easy Access

1. Double click on F-47 - Request

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Down Payment Request: Header Data

2. Update the following required and optional fields:

Field Name Description Values

Document date Date the transaction occurred Example: 300602

Type Document type Example: KA

Company code Code identifying a separate legal entity for which a separate set of accounts is maintained for external reporting purposes

Example: 5200

Posting date Date that the business transaction occurred

Example: 010702

Currency/rate Code identifying the currency used in the transaction

Example: USD

Reference Doc. Description Example: ref

Account Vendor account number Example: 100005

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Field Name Description Values

Trg.sp.G/L ind. Special GL transaction code. You determine the special G/L indicator for a down payment request in this field with which the corresponding down payment is to be posted later.

Example: A

3. Click New item Button to enter Down Payment line item:

Down Payment Request: Add Vendor item

4. Update the following required and optional fields:

Field Name Description Values

Amount Amount of the line item Example: 20000

Due on Date when the down payment is due

Example: 010702

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5. Click Enter Button to confirm your entries.

6. Click  Overview Button to display a document before posting:

Down Payment Request: Display Overview

7. Click Save Button. to post the down payment request.

8. The message bar displays ”Document 17000000029 was posted in company code 5200”.

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