REVISED

Assistant Registrar,

Graduate Studies

and Research

FURTHER PARTICULARS

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Be part of a Great West

Indian Tradition The University of the West Indies (UWI) is a well‐established independent university that serves 17

countries of the Commonwealth Caribbean: Anguilla, Antigua & Barbuda, The Bahamas, Barbados,

Belize, Bermuda, The British Virgin Islands, The Cayman Islands, Dominica, Grenada, Jamaica,

Montserrat, St. Kitts & Nevis, St. Lucia, St. Vincent & the Grenadines, Trinidad & Tobago, and the

Turks & Caicos Islands. Read more …

Ranked Among the Best An innovative, internationally competitive,

contemporary university deeply rooted in the

Caribbean, The UWI is an international

university, in every respect, with links

extending beyond the region to well over 100

universities worldwide.

The Times Higher Education rankings in 2018

and 2019, placed The UWI as the number 1

ranked university in the Caribbean out of over

200 registered institutions across the region;

and among the top 3% of some 2,000

registered universities in the wider Latin

America and the Caribbean. In 2020 The UWI

was ranked among the THE’s top 100 “Golden

Age” universities established between 1945

and 1967. Read more …

About UWI The first of UWI’s five campuses began in

1948 at Mona, Jamaica, as a College of the

University of London. The St. Augustine

Campus in Trinidad & Tobago was added in

1961 and UWI achieved full university status

in 1962. St. Augustine was followed by

campuses at Cave Hill, Barbados (1963), the

Open Campus (2008), and the Five Islands

Campus in Antigua & Barbuda (2019). Read

more …

Our 8 Faculties Teaching at the St. Augustine Campus takes

place within eight faculties ‐ Engineering,

Food & Agriculture, Humanities & Education,

Law, Medical Sciences, Science & Technology,

Social Sciences, and Sport. Each Faculty offers

a wide range of undergraduate and

postgraduate programmes. Find out more …

Get to Know Us Visit https://www.uwi.edu/ to find out more

about The UWI. For more on the St. Augustine

Campus, visit https://sta.uwi.edu/ . Read the

latest Campus news in our monthly

publication, UWI Today and follow us on

social media Facebook , Twitter, Instagram,

YouTube, LinkedIn.

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About The Registry The Registry is the information and

administrative center of the St Augustine

Campus and continuously pursues a process of

realigning itself to respond more effectively to

the needs of its various customers. The

successful candidate would be expected to

play a very active role in this process.

The Campus Registrar is the campus’s Chief

Administrative Officer. The following are

Sections for which the Campus Registrar has

oversight:

Office of the Deputy Campus Registrar

Graduate Studies and Research

Student Recruitment, Admissions &

Enrolment

Examinations

Student Administration Systems (SAS)

Secretariat

Human Resources Division

Archives and Records Management

Campus Legal

Occupational Health, Safety and the

Environment

Division of Facilities Management

Campus Security Services

Registry Establishment The Campus Registrar is supported by a team

comprised of the following:

1 Deputy Campus Registrar

1 Director Human Resources

8 Senior Assistant/Assistant Registrars

1 Records Manager

1 Occupational Health & Safety Manager

1 Legal Officer

1 Head of Security

1 Director of Facilities Management

The University of the West Indies, St.

Augustine Campus is seeking an effective and

motivated individual, with a mix of energy and

focus, to join the Campus Registry Team.

Tenure of Appointment Appointment as Assistant Registrar will

normally be for (3) years in the first

instance, with eligibility for renewal.

Subsequent to the first appointment, a

member of staff who has served

for a period of six (6) years will be eligible for

consideration for appointment on indefinite

tenure.

Further details may be obtained from the

Campus Registrar,

The University of the West Indies, St.

Augustine, Republic of

Trinidad and Tobago.

Research and Development The University of the West Indies supports the

research and professional development

activities of regular members of staff by

providing study leave, special leave for

scholarly purposes, and sabbatical leave, as

well as offering funding for institutional visits

and conference participation.

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Assistant

Registrar,

Graduate Studies

and Research The Assistant Registrar Graduate Studies &

Research is responsible for all administrative

matters relating to post graduate students and

related research. These responsibilities include

all activities which pertain to attracting

applicants, directing the process for persons

seeking entry to graduate programmes, the

registration process, the examination process,

student retention, processing applications and

coordinating the award of all scholarships and

award of degrees by the University and

servicing various meetings including that of the

Campus Committee for Graduate Studies and

Research.

The Assistant Registrar will report to the

Campus Registrar through the Deputy Campus

Registrar and maintain a good working

relationship with the Director, School for

Graduate Studies and Research. The initial

appointment will be in the Graduate Studies

and Research Section with the possibility of

rotations across other sections of the Registry.

Qualifications and Experience

The successful candidate must possess

postgraduate qualifications, which should be in

Social Sciences or a related discipline, from a

recognized university.

Candidates should also possess:

A minimum of six (6) years’ experience at

the senior supervisory level, preferably in

a higher education environment

At least five (5) years’ experience with

Enterprise Management Systems (SAS

Banner and PeopleSoft)

Candidates with the following would have an

advantage:

Knowledge and experience within the UWI

system and familiarity with the

governance structure

Experience managing a Customer

Relationship Management system

Established track record of meeting

enrollment targets.

Special Responsibilities

• Developing, implementing, maintaining,

supervising, and assessing recruitment

strategies for prospective graduate students

• Identifying and selecting enrollment growth

opportunities

• Planning and conducting the annual

registration and enrollment of students

accepted for Graduate programmes

• Working closely with Faculties to assess

application and selection requirements, and

ensuring applications and selection

mechanisms meet the needs of programmes

and internal systems

• Working closely with Faculties to develop

instruments to expand access to and delivery

of existing programmes

• Advertising, processing applications and

coordinating the award of all scholarships

and awards by the University and other

donors

• Preparing agendas and papers and servicing

meetings of the Campus Committee for

Graduate Studies and Research, taking

follow‐up action and informing

Faculties/Departments of decisions taken at

these meetings

• Preparing agendas and papers and servicing

meetings of the Campus Scholarship and

Research & Publications Fund Committees,

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taking follow‐up action and informing

Faculties/Departments of decisions taken at

these meetings

• Processing of all student matters/student

petitions for consideration by Heads of

Department/Deans/ Deputy Deans

• Processing of examination irregularities,

remarking of scripts, review of scripts and

requests for consultation with staff

• Developing rolling retention plans using

resources from across the Graduate

programmes to create an actionable set of

retention measures

• Arranging for theses, project reports, oral

examinations and all matters relating to the

conduct of examinations

• Servicing the Board of Examiners Meetings

and conveying the decisions of Examiners’

Meetings to candidates

• Processing of awards for postgraduate

certificate, diplomas and degrees and

preparation of Pass Lists for all graduate

programmes

• Serving as the principal source of

information on Graduate Studies and

Research policies and procedures, and

providing guidance to faculty, students and

staff

• Ensuring compliance with University

Graduate Studies and Research policies and

procedures and applicable legal rules and

regulations with respect to students' rights

to privacy

• Assisting in drafting recommended

improvements to the Graduate Studies and

Research policies and procedures

• Maintaining and updating of all

Postgraduate Student Records via the

student enterprise system

• Managing all relevant Banner related

matters

• Preparation of visa letters and status letters

• Supervising staff to ensure the effective

running of the Section

• Any other duties as may be assigned by the

Campus Registrar

Personal Attributes

The Office of the Campus Registrar places high

priority on individuals of integrity who can

work well in a team and student friendly

environment. Candidates should also possess

good communication and interpersonal skills.

A good command of both oral and written

English is essential. Candidates should also:

Be client‐focused

Be attentive to detail

Be competent in the use of information

technology

Be a strategic thinker

Display team leadership

Possess organizational awareness

Be resilient

Be an interactive communicator

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Remuneration

Package

Annual Salary Range: Assistant Registrar III:

Minimum ‐ TT$299,916.00 per annum

Maximum ‐ TT$333,456.00 per annum

Assistant Registrar II:

Minimum ‐ TT$239,544.00 per annum

Maximum ‐ TT$279,792.00 per annum

Benefits: Special allowance of 6% of basic salary;

Transportation Allowance of TT$3,250.00

per month;

Unfurnished accommodation at 10% or

furnished at 12½% of basic salary, or

housing allowance of 20% of basic salary to

staff making own housing arrangements;

UWI contribution of equivalent of 10% of

basic salary to Superannuation Scheme;

Annual Study and Travel Grant (available

after first year of service); ‐TT$20,717.00

per annum

Institutional Visit Allowance –

TT$7,200.00 per annum

Book Grant – TT$6,000.00 per annum

Contributory Health Insurance – 50%

Group Life Insurance Scheme

The Registry St. Augustine File # 67/18 III 2021 May /ab