REVISED 7/29/2020 Superintendent’s Report July 29, 2020 ......Superintendent’s Report July 29, 2020 Page 2 V. Consent Agenda Although Board action is required, it is generally

Superintendent’s Report July 29, 2020 Page 1

The agenda and materials are posted online for public information. Posted agenda information is updated asneeded. A date at the bottom of a page indicates revised information

A review copy of complete Board meeting materials is available in printed form at the Board meeting sign-in table. Abbreviated print copies of agenda materials are available at Board public meetings. Criteria for omitting pages from printed agenda materials: attachments of 10 pages or more, monthly financial

reports, confidential student information, salaries and items annotated in the agenda. Please visit the District website for a recap of this meeting. Official meeting minutes are available on the website

following their approval by the Board at a subsequent meeting. To receive email notification of District information, send an email to [email protected] The Board, at its discretion, may video record all or any portion of public Board meetings subject to the limitations

set forth in Policy 9313. Board meeting videos are aired on Verizon Cable Channel 20 and Comcast Cable Channel14. See the website for a program schedule.

Report of the Superintendent and Administrative Staff to the

Tredyffrin/Easttown Board of School Directors

Richard Gusick, Superintendent of Schools Tredyffrin/Easttown School District

Tredyffrin/Easttown Administration Offices 940 West Valley Road, Suite 1700

Wayne, PA 19087

District Web Site: www.tesd.net

July 29, 2020 Special Board Meeting

AGENDA

I. Call to Order and Salute to the Flag

II. Suspension of Policy 9314In order to comply with guidance from the Governor regarding public meetings, the Boardsuspends Policy 9314 to the extent that it limits the number of Board members who canparticipate remotely in a regular scheduled Board meeting. This suspension will allowall members of the Board to participate remotely in this meeting.

III. Correspondence

See Supplementary Correspondence List attached.IV. Priority Discussion & Public Comment

Each Priority Discussion topic will be followed by questions/comments from the Board,opportunity for public comment then Board discussion/action.

A. Tredyffrin/Easttown School District Reopening Plan

1. Priority Discussion Presentation – Richard Gusick, Superintendent of Schools Chris Groppe, Pandemic Coordinator

2. Board Questions/Deliberation3. Public Comment on all agenda items

The public comment period for all action items on tonight’s agenda will be reserved forresidents and taxpayers.

4. Board Action

REVISED 7/29/2020


V. Consent Agenda

Although Board action is required, it is generally unnecessary to hold discussion on these items.With the consent of all members, they are therefore grouped, and approval is given in onemotion. In the event a Board member wants to discuss any item, the Board President will moveit to an appropriate place on the agenda. A Board member may vote nay or abstain with respect toa consent agenda item without the need for removing the item from the consent agenda.A. Minutes of the June 29, 2020 Special Board MeetingB. Financials

None.C. Personnel

1. Routine Personnel Actions

The Board will take action on routine resignations, releases, retirements, leaves, andappointments.

2. CCRES 2020-2021 Schedule “C” AddendumD. Curriculum and Instruction

1. Additional 2020 Summer Workshops & ParticipantsE. Business Office

1. Acceptance of GiftsF. Staff and Students

1. Educational Services Agreements2. Contracts with Approved Private Schools3. Agreement with LearnWell Services4. Addendum to the Agreement with Lexia Learning Systems LLC

G. TransportationNone.

H. School BoardNone.

VI. Information

A. School Board MeetingsIn accordance with Act 93 of 1998 (Sunshine Law), the Board of School Directors met onthe following dates/times in executive session to discuss items in one or more of thefollowing areas: personnel, litigation, legal matters, confidential information, laborrelations, real estate or land acquisition.

July 7, 2020 at 7:00 pm July 29, 2020 at 6:30 pm

Future School Board Meetings are scheduled for:

Monday, August 24, 2020, Regular Board Meeting - 7:30 p.m.- Location TBD Tuesday, September 29, 2020, Regular Board Meeting - 7:30 p.m. - Location TBD

VII. General Announcements

VIII. Adjournment

REVISED 7/29/2020


Supplemental Correspondence List

Correspondence Distributed to School Board Members

July 2020

• Nikki Blagden re: School Reopening – June 25, 2020• Brendan Howard re: Purchase of Property – June 30, 2020• Muhammad Bilal re: School Taxes – July 1, 2020• Jennifer Drass re: School Reopening – July 2, 2020• Lisa Swartzendruber re: School Reopening – July 6, 2020• Kathleen Thomas re: School Reopening – July 7, 2020• Claire Lartigue, MS, BCBA, BSL re: School Reopening – July 7, 2020• Lynn Orr re: School Reopening – July 7, 2020• Matthew and Courtney O’Brien re: School Reopening – July 8, 2020• Deborah Frutos-Smith re: School Reopening – July 8, 2020• Jenette Oddo re: School Reopening – July 8, 2020• Allessandra Nicolas re: School Reopening – July 8, 2020• Cheryl Melchiorre re: School Reopening – July 8, 2020• Jennifer Shields re: School Reopening – July 8, 2020• Nicole Scherer re: School Reopening – July 8, 2020• Michele Ippoliti re: School Reopening – July 8, 2020• Sarah Malstrom re: School Reopening – July 8, 2020• Kim Jamme re: School Reopening – July 8, 2020• Sylvina Smith re: School Reopening – July 8, 2020• Jason Ercole re: School Reopening – July 8, 2020• Heather McConnell re: School Reopening – July 8, 2020• Kelly Ploszay re: School Reopening – July 8, 2020• Lisa Gregory re: School Reopening – July 8, 2020• Kate and Josh Mayer re: School Reopening – July 8, 2020• Christina Arnault re: School Reopening – July 8, 2020• Ellen and Ned Galka re: School Reopening – July 8, 2020• Dalia El-Sherif re: School Reopening – July 8, 2020• Meryem Kalic re: School Reopening – July 8, 2020• Shannon Sikirica re: School Reopening – July 8, 2020• Joymarie DeFruscio re: School Reopening – July 8, 2020• Kimberly Brightman re: School Reopening – July 8, 2020• Dalia Osman re: School Reopening – July 9, 2020• Dina Elsherif re: School Reopening – July 9, 2020• William Turley re: School Reopening – July 9, 2020• Heidi Kelly re: School Reopening – July 9, 2020• Kristen Haley re: School Reopening – July 9, 2020• June Cheng re: School Reopening – July 9, 2020• Bruce Sheeran re: School Reopening – July 9, 2020• Amy Zhang re: School Reopening – July 9, 2020• Catherine Darlington re: School Reopening – July 9, 2020• Dana Derkacz re: School Reopening – July 9, 2020• Maira Rashid re: School Reopening – July 9, 2020• Kathryn Ercole re: School Reopening – July 9, 2020• Amy Haenn re: School Reopening – July 9, 2020• Laura M. Tobey re: School Reopening – July 9, 2020

Superintendent’s Report July 29, 2020 Page 4 • Jen Marsala re: School Reopening – July 9, 2020 • Qingfen (Jennifer) Zhang re: School Reopening – July 9, 2020 • Jerry D’Addesi re: School Reopening – July 9, 2020 • Eleanor D’Addesi re: School Reopening – July 9, 2020 • Tracy Grigoriades re: School Reopening – July 9, 2020 • Wendy Prothero re: School Reopening – July 9, 2020 • Tamer Tayea re: School Reopening – July 9, 2020 • Anu Mital re: School Reopening – July 9, 2020 • Niru Attri re: School Reopening – July 9, 2020 • Megan Kampf re: School Reopening – July 9, 2020 • Shivani Murty re: School Reopening – July 9, 2020 • Shilpa Agarwal re: School Reopening – July 9, 2020 • Shuguang Liang re: School Reopening – July 9, 2020 • Damika Harris re: School Reopening – July 9, 2020 • Sunaina Kapoor re: School Reopening – July 10, 2020 • Nita Thingalaya re: School Reopening – July 10, 2020 • Shilpa Menezes re: School Reopening – July 10, 2020 • Kaitlin Barry re: School Reopening – July 10, 2020 • Andrew Snyder re: School Reopening – July 10, 2020 • Fanny Yuliana re: School Reopening – July 10, 2020 • Balakrishna Verma re: School Reopening – July 10, 2020 • Christine Talamini, MD re: School Reopening – July 10, 2020 • Ekta Sinha re: School Reopening – July 10, 2020 • Yvette Liu re: School Reopening – July 10, 2020 • Un Kyong Ho re: School Reopening – July 10, 2020 • Dr. Anita Lalloo re: School Reopening – July 10, 2020 • Arthy Bhargava-Goyal re: School Reopening – July 10, 2020 • Nieta Shapiro MD re: School Reopening – July 10, 2020 • Madhura Mohile re: School Reopening – July 10, 2020 • Jill Graser re: School Reopening – July 10, 2020 • Laura De Jong re: School Reopening – July 10, 2020 • Julie Caron re: School Reopening – July 10, 2020 • Kolja Hanke re: School Reopening – July 10, 2020 • Jen Marsala re: School Reopening – July 10, 2020 • Deepa Kris re: School Reopening – July 10, 2020 • Jennifer Zebro re: School Reopening – July 10, 2020 • Marcea Hummel re: School Reopening – July 10, 2020 • Sreevidya S re: School Reopening – July 10, 2020 • Kate Walker re: School Reopening – July 10, 2020 • Michaeline Cantono re: School Reopening – July 10, 2020 • Tracey M. Frederick re: School Reopening – July 10, 2020 • Thomas Q. Smith MPM, PMP re: School Reopening – July 10, 2020 • Liz Manziano re: School Reopening – July 10, 2020 • Alexandra and Greg DeRise re: School Reopening – July 10, 2020 • Laura J. Wurzer re: School Reopening – July 10, 2020 • Ami Shah re: School Reopening – July 10, 2020 • Harihar Chudamani re: School Reopening – July 10, 2020 • Jessica Tinneny re: School Reopening – July 10, 2020 • Mei Wen re: School Reopening – July 10, 2020 • Kristin Courtney re: School Reopening – July 11, 2020 • Liz Manziano re: School Reopening – July 11, 2020 • Liz Manziano re: Face Coverings – July 11, 2020 • Eleanor D’Addesi re: Face Coverings – July 11, 2020


• Mark Manziano re: School Reopening – July 11, 2020• Steve Carfagno re: School Reopening – July 11, 2020• Sameer Gaikwad re: School Reopening – July 11, 2020• Allison Vandegrift re: School Reopening – July 11, 2020• Vishal Kapoor re: School Reopening – July 11, 2020• Li Lian re: School Reopening – July 11, 2020• Beth Guistwhite re: School Reopening – July 11, 2020• Tara Chipko re: School Reopening – July 12, 2020• Kristen Stern re: School Reopening – July 12, 2020• Melissa Moreno re: School Reopening – July 12, 2020• Bridget Burns-Walsh re: School Reopening – July 12, 2020• Sean Axel re: School Reopening – July 12, 2020• Amy Saylor re: School Reopening – July 12, 2020• Kristin Psathas re: School Reopening – July 12, 2020• Subah Gupta re: School Reopening – July 12, 2020• Jerry D’Addesi re: Face Coverings – July 13, 2020• Colleen Kramer re: School Reopening – July 13, 2020• Jennifer Drass re: School Reopening – July 13, 2020• Dina Amin re: School Reopening – July 13, 2020• Gabriela Epstein re: School Reopening – July 13, 2020• Colleen Johnson re: School Reopening – July 13, 2020• Megan Kissinger re: School Reopening – July 13, 2020• Alison Ferriola re: School Reopening – July 13, 2020• Kathleen Thomas re: School Reopening – July 13, 2020• Heather Bailey re: School Reopening – July 13, 2020• Kelly Peck re: School Reopening – July 13, 2020• Ali Daly re: School Reopening – July 13, 2020• Kelsey DeCerchio re: School Reopening – July 13, 2020• Meredith Rohner re: School Reopening – July 13, 2020• Tara Martin re: School Reopening – July 13, 2020• WA re: School Reopening – July 13, 2020• Kate McClain re: School Reopening – July 13, 2020• Jamie Cappelletti re: School Reopening – July 13, 2020• Rick Mattison re: School Reopening – July 13, 2020• Kristine Gregg re: School Reopening – July 13, 2020• Bob Sola re: School Reopening – July 13, 2020• Cakes0123 re: School Reopening – July 13, 2020• Misty Pennewill re: School Reopening – July 13, 2020• Kristin Abell re: School Reopening – July 13, 2020• Kim McPhillips re: School Reopening – July 13, 2020• Leah Roberts re: School Reopening – July 13, 2020• Alex Rives re: School Reopening – July 13, 2020• Kim Ryan re: School Reopening – July 13, 2020• Katie Wilson re: School Reopening – July 13, 2020• Gina re: School Reopening – July 13, 2020• Julianne Kelly re: School Reopening – July 13, 2020• Michael Wong re: School Reopening – July 13, 2020• Ben Smith re: School Reopening – July 13, 2020• Shubhra Wells re: School Reopening – July 14, 2020• Derrick C. Wood re: School Reopening – July 14, 2020• Amy Alvarez re: School Reopening – July 14, 2020 and July 15, 2020• Christina Shackleford re: School Reopening – July 14, 2020• Jeremy Hampton re: School Reopening – July 14, 2020


• John Kardasis re: School Reopening – July 14, 2020• Sal Colosi re: School Reopening – July 14, 2020• Michael P. Trainer re: School Reopening – July 14, 2020• Cinda Marturano, M.A. re: School Reopening – July 14, 2020• Janis Fratamico re: School Reopening – July 14, 2020• Muna Elshakhs re: School Reopening – July 14, 2020• Benjamin Whitermore re: School Reopening – July 15, 2020• Kristen Whitaker re: School Reopening – July 15, 2020• Jen Reid re: School Reopening – July 15, 2020• Megan Doyle re: School Reopening – July 15, 2020• Rich Smith re: School Reopening – July 15, 2020• Nicole Lohmeyer re: School Reopening – July 15, 2020• Tim and Heidi Phelan re: School Reopening – July 16, 2020• Nikki Blagden re: Class of 2020 Commencement – July 16, 2020• Andy Doble re: Class of 2020 Commencement – July 16, 2020• Jeff Ealer re: Class of 2020 Commencement – July 16, 2020• Debbie Ealer re: Class of 2020 Commencement – July 16, 2020• Erika Yablonovitz re: Class of 2020 Commencement – July 16, 2020• Carolyn Esbenshade re: Class of 2020 Commencement – July 16, 2020• Bari M. Brandt, M.D. re: Class of 2020 Commencement – July 16, 2020• Seth Shore re: School Reopening – July 16, 2020• Blaise and Amy Milanek re: Class of 2020 Commencement – July 16, 2020• Jill Semmer re: Class of 2020 Commencement – July 16, 2020• Jessica Frantzen re: Class of 2020 Commencement – July 16, 2020• Mike and Nicole Kent re: Class of 2020 Commencement – July 16, 2020• Patti and Andy Simpson re: Class of 2020 Commencement – July 16, 2020• Robin Briggs re: Class of 2020 Commencement – July 16, 2020• Liz McLellan re: Class of 2020 Commencement – July 16, 2020• Doug and Jenn Arnold re: School Reopening – July 16, 2020• Cathy Kunsch re: Class of 2020 Commencement – July 16, 2020• Andrew and Kristina Haines re: Class of 2020 Commencement – July 16, 2020• Sharon McHugh re: Class of 2020 Commencement – July 16, 2020• Ronya Hopkins re: Class of 2020 Commencement – July 16, 2020• Kristin McElvogue re: School Reopening – July 16, 2020• Claire Lartigue re: School Reopening – July 17, 2020• Kathryn McDermott re: School Reopening – July 17, 2020• Dori Madigan re: School Reopening – July 17, 2020• Jennifer Marsala re: School Reopening – July 17, 2020• Laura Reilly re: School Reopening – July 17, 2020• Kristen Stern re: School Reopening – July 17, 2020• Robin Briggs re: Class of 2020 Commencement – July 17, 2020• Tami Noel re: re: School Reopening – July 17, 2020• Maryelizabeth Talian re: School Reopening – July 17, 2020• Tim Byrne re: School Reopening – July 18, 2020• Deane Mariotti re: School Reopening – July 19, 2020• Micah Waldman re: School Reopening – July 19, 2020• Zahin Maneckshaw re: School Reopening – July 20, 2020• Rachel Williams re: School Reopening – July 20, 2020• Adam Yancoskie re: School Reopening – July 20, 2020• Laura Wurzer re: School Reopening – July 20, 2020• Michele King re: School Reopening – July 20, 2020• Lindsey Dunn re: School Reopening – July 20, 2020• Rita Thompson re: School Reopening – July 20, 2020


• Dr. Jean Mihelcic re: School Reopening – July 20, 2020• Megan Hillier re: School Reopening – July 20, 2020• Dana Zdancewicz re: School Reopening – July 21, 2020• Laura Reilly re: School Reopening – July 21, 2020• Christine Reilly re: School Reopening – July 21, 2020• Kelly Ploszay re: School Reopening – July 21, 2020• Courtney O’Brien re: School Reopening – July 21, 2020• Robin Dagostino re: School Reopening – July 21, 2020• Dave Yancoskie re: School Reopening – July 22, 2020• Dr. Andrew Ploszay re: School Reopening – July 22, 2020• John Jacobs re: School Reopening – July 22, 2020• Jim Zdancewicz re: School Reopening – July 22, 2020• Christine Wells re: School Reopening – July 23, 2020• Julie Valdesalice re: School Reopening – July 24, 2020• Roxana Rohe re: School Reopening – July 24, 2020• Kelly Ploszay re: School Reopening – July 24, 2020• Michele Ippoliti re: School Reopening – July 24, 2020• Deborah Frutos re: School Reopening – July 24, 2020• Kathryn Ercole re: School Reopening – July 24, 2020• Alicia Geerlings re: School Reopening – July 24, 2020• Dave Tollefson re: School Reopening – July 24, 2020

Superintendent’s Report July 29, 2020

AGENDA MATERIALS

Agenda IV, Priority Discussion/Action

Agenda IV, A: Tredyffrin/Easttown School District Reopening Plan

VIA: Richard Gusick, Superintendent of Schools and Chris Groppe, Pandemic Coordinator

Action Under Consideration: In order to promote the safe and orderly operation of the School District’s educational program during the COVID-19 pandemic, it is recommended that the Board of School Directors approve the attached Reopening Plan. It is recommended that the Board of School Directors authorizes the Superintendent or his designee to take any other actions the Superintendent deems appropriate, without further Board approval, to ensure the safety of participating students to the extent authorized by law and irrespective of any policies that may be to the contrary, including minor revisions to the Health and Safety Plan or Continuity of Education Plan. The action will also approve updated Health and Safety Plans for In-Person Staff and Student meetings and Athletic Activities. The Board of School Directors also approves the TESD Emergency Instructional Time Plan Pursuant to Section 520.1 of the Public School Code, as attached, and authorizes the Superintendent or designee to submit such plan to the Pennsylvania Department of Education for approval in the form and manner prescribed by the Pennsylvania Department of Education. Upon approval of the Emergency Instructional Time Plan by the Pennsylvania Department of Education, such Emergency Instructional Time Plan shall become part of the District’s Health and Safety Plan. To the extent that the procedures outlined in the Emergency Instructional Time Plan, in its current form or as amended in the future, conflict with any applicable Board Policy or Administrative Regulation, the approval by the Board of the Emergency Instructional Time Plan and any amendment(s) thereto shall also be considered approval of an exception to the Policy or Administrative Regulation in conflict for the limited purpose of carrying out the provisions of the Emergency Instructional Time Plan. Any action taken by the Superintendent or his designee in accordance with this authorization shall be deemed to be the action of this Board. Such action shall be confirmed by the Board no later than at its next regular Board meeting.

1. Priority Discussion Presentation – Richard Gusick, Superintendent of Schools Chris Groppe, Pandemic Coordinator

2. Board Questions/Deliberation3. Public Comment on all agenda items

The public comment period for all action items on tonight’s agenda will be reserved forresidents and taxpayers.

4. Board Action

REVISED 7/29/2020

Tredyffrin/Easttown School DistrictCOVID-19

2020-2021 Reopening Plans

Timeline of Key Events

March – May 2020

• March 12 – All TESD school buildings closed due to staffing impact of Montgomery County stay-at-home order

• March 13 – Gov. Wolf orders all PA school buildings closed

• March 18 – TESD Distance Learning Phase 1 begins

• April 13 – TESD Distance Learning Phase 2 begins

• Distance learning inbox opened to gather community input

June 2020

• Distance Learning Survey administered to parents, secondary students, and teachers to gather feedback

• Pandemic Team formed to develop reopening plan

• Teacher representatives and District administrators collaborate to plan for reopening

• PA Dept of Education and Chester County Health Department released guidelines for reopening schools

July 2020

• District administrators meet with TESD parent representatives to gather additional input on reopening

• Meetings held with teachers by level to discuss reopening, receive feedback and answer questions

• New PA Dept of Education guidance for reopening schools released

• Draft reopening plan shared on District website and presented to Board for consideration

Ongoing: • Monitor guidance from federal, state and local authorities• Provide training opportunities for staff pertaining to virtual and integrated instruction• Correspond with and receive feedback from stakeholders

2rev. 7/27/2020 DRAFT

The Charge from PA Dept. Of EducationPA School Reopening Task Force Report, June 18, 2020

• Develop a Health and Safety Plan which will serve as the local guidelines for all

instructional and non-instructional school reopening activities. All school

activities must be informed by Governor Wolf’s Process to Reopen Pennsylvania.

PA Red Phase PA Yellow/Green Phase

Schools remain closed for in-person instruction and all instruction must be provided via remote learning,

whether using digital or non-digital platforms. Provisions for student services such as school meal

programs should continue. Large gatherings are prohibited.

Schools may provide in-person instruction after developing a written Health and Safety Plan, to be

approved by the local governing body (e.g. board of directors/trustees) and posted on the school entity’s

publicly available website.

3rev. 7/27/2020 DRAFT

Guiding Principles

SAFETY AND FEASIBILITY FLEXIBILITY EQUITY

4rev. 7/27/2020 DRAFT

Plan Guidance

• Preliminary Guidance for Phased Reopening of Pre-K to 12 Schools• PA School Reopening Task Force Report• Public Health Guidance Regarding COVID-19 for Phased Reopening of Pre-K to 12

Schools• Considerations for Reopening Pennsylvania Schools ReportPA Department of Education

• Centers for Disease Control and Prevention (CDC)• World Health Organization (WHO)• American Academy of Pediatrics (AAP)• PA Department of Health (PDH)• Chester County Health Department (CCHD)Health Authorities

• Distance Learning Survey (parents, teachers, and secondary students)• Email account created to gather community input• Feedback from District parent representatives• Feedback from teachers and staffStakeholder Input

Including but not limited to:

5rev. 7/27/2020 DRAFT

Contributors

TESD Pandemic TeamDr. Richard Gusick, Superintendent

Dr. Chris Groppe, Pandemic CoordinatorMark Cataldi

Chris ConnollyArt McDonnell

Jeanne PocalykoDr. Mike Szymendera

Dr. Oscar TorresDr. Wendy Towle

Dr. Ellen Turk

Other TESD PersonnelBarb Kupp, CSN, District Nurse Coordinator

Dave Preston, Food Services SupervisorKaren Henry, Transportation Manager

Jeanne Braun, Volunteer Services CoordinatorNicole Roy, Acting Director of Special Education

Chester County Department of HealthJeanne E. Casner, MPH, PMP, County Health Director

Tredyffrin/Easttown Education AssociationAmy AlvarezAli Brazunas

Shari CapriolaLeigh Ann Coary

Seth DixonJeremy Hampton

Travis HartleyJohn JonesLisa Lukens

Dan McDermottLaine Rothe

Jen TyrellMichael Wong

Parent Representatives – Feedback and Questions(PTO Presidents, ISC Representatives,

CHS Class Chairs, Other District Organizations)Ghada BistanjiLisa CaristanKim Cuthbert

Katrina HottensteinDan Keesey

Tereza KeohaneAmy Lange

Joann MayoMarisol Perez

Kate MillerCindy Mott

Stacey PellegriniRashika Senapathy

April ThomasFran WalishDeana WangRongjun Yao

Kim ZahlawayDana Zdancewicz

6rev. 7/27/2020 DRAFT

TESD 2020-2021 Reopening Plans Summary

• Family Choice – Families will have a choice between an all-virtual model or a blend of in-school and virtual

instruction. We will ask for a preliminary decision by August 12.

• Phased Reopening – All students in grades 1-12 will start the school year on August 31 with virtual

instruction. Kindergarten students will start the school year on September 8 with virtual instruction. Virtual

instruction for all grades will last at least until September 21.

• Live, Synchronous Instruction – All TESD plans, regardless of in-person or virtual status, will include live,

synchronous instruction.

7rev. 7/27/2020 DRAFT

Devices**Slide added 7/27/20

8rev. 7/27/2020 DRAFT

Grades K-4 Grades 5-8 Grades 9-12

iPads will be available to all elementary

students

PC laptops will be available to all middle

school students, expanding the 1:1

laptop initiative to include

grades five and six

High school students will continue to

have the option of using a District-

provided device or using their own

PC or Mac laptop

Information about device pickup at all levels will be shared in the coming weeks

Overview of TESD Plans

PA Red Phase PA Yellow/Green Phase

• All school buildings closed to students

• All students participate virtually

• Blend of daily live instruction from TESD teachers

with some asynchronous (not live) instructional

activities

• Delivery of TESD curriculum

• Graded assignments and assessments

• Family Choice

• Option 1: Combination of live, in-person

instruction in school buildings and live,

broadcasted classroom instruction to the

student’s home

• Option 2: Live, broadcasted classroom

instruction to the student’s home with some

asynchronous (not live) instructional activities

OR

9rev. 7/27/2020 DRAFT

Red Phase: All Elementary School Students

PA Red Phase



• Blend of daily live instruction from TESD

teachers with some asynchronous

instructional activities



Elementary School

• Math and Language Arts: Daily live instruction

• Other Subjects: Primarily asynchronous instruction

• Regularly scheduled live class meetings, including topics of

social-emotional well-being, resiliency, connectedness,

developmental guidance, bullying prevention, and digital

citizenship

• Support Services (e.g. Reading Support, Special Education,

ELD, Related Services) will be provided virtually

• Opportunities to check in with core teachers for additional

support or clarification

• A variety of benchmark assessments will be administered

virtually10rev. 7/27/2020 DRAFT

Red Phase: All Middle School Students

PA Red Phase








Middle School

• Core Subjects, Health, World Languages: Primarily synchronous,

live instruction

• Art, Music, PE, Tech Ed, FCS: Primarily asynchronous instruction

• Regularly scheduled live class meetings, including topics of social-

emotional well-being, resiliency, connectedness, developmental

guidance, bullying prevention, and digital citizenship

• Support Services (e.g. Reading Support, Special Education, ELD,

Related Services) will be provided virtually

• Block scheduling (alternate day)

• Quarterless grading (students receive a final grade for each

course, but no separate marking period grades)

11rev. 7/27/2020 DRAFT

Red Phase: All High School Students

PA Red Phase








High School

• Primarily live instruction (with some exceptions for elective

courses)

• Emphasis on community building in classes

• Opportunities to promote social-emotional well-being,

resiliency, connectedness, developmental guidance, and

digital citizenship

• Block scheduling (alternate day)

• Quarterless grading

• No midterms or finals



12rev. 7/27/2020 DRAFT

Yellow/Green Phases Overview

PA Yellow/Green Phase

• Family Choice• Option 1: Combination of live, in-

person instruction in school buildings and live, broadcasted classroom instruction to the student’s home

• Option 2: Live, broadcasted classroom instruction to the student’s home with some asynchronous instructional activities

OR

• Option 1: Integrated Instructional Model (blend of in-person and

remote instruction)

• PA Green Phase: Students attend 2x/week (estimated)*

• PA Yellow Phase: Students attend 1x/week (estimated)*

• Option 2: Families may choose to remain all virtual

• Block scheduling at middle and high schools

• Sample in-school rotation for PA Green Phase*:

*In-school capacity and in-school rotation to be determined based on current color phase, guidance on social distancing, gathering size limitations, and number of families that opt to participate in in-person instruction

Monday Tuesday Wednesday Thursday Friday

Last Name A-K

Last Name A-K

All Students Virtual

Last Name L-Z

Last Name L-Z

13rev. 7/27/2020 DRAFT

Yellow/Green Phases Overview*Slide added 7/27/20





OR

Why Split by Last Name?• Sample in-school rotation for PA Green Phase:

• Purpose of in-school rotation is to limit the number of students in the school and each class to allow for social distancing and limit the number of people that students and teachers interact with in a single day

• Without knowing how many families will choose Option 1 and Option 2, the A-K and L-Z bands provide the most even split of our student population to reduce the number of students in the school and each classroom

• Other methods, such as splitting by grade level or neighborhood, may reduce the number of students in the building but not reduce the number of students in each classroom


Last Name A-K

Last Name A-K

All Students Virtual

Last Name L-Z

Last Name L-Z

14rev. 7/27/2020 DRAFT






OR

Integrated Instructional Model

• Designed to provide flexibility for movement between in-person

and virtual learning while maintaining the integrity of the TESD

instructional program

• The instruction provided in school will be live streamed via

Microsoft Teams and a web cam in the classroom for students

attending virtually.

• The live streamed sessions will not be recorded by the District,

and families/students will not be allowed to record the sessions.

• As the school year begins, teachers will use a variety of

standardized and curriculum-based assessments to determine

students' strengths and needs.

• As the school year continues, teachers will continue to monitor

and assess student progress and grades will be provided.15rev. 7/27/2020 DRAFT






OR

Parent Selection – Yellow/Green Option

• The District will distribute an electronic form to all

families asking them to select Option 1 or Option 2

• Parents will be asked to inform the District of their

decision by August 12

• Changes to this decision will be honored through

September 11

• Changes made between August 12 and September 11

may result in a change to your child’s schedule or teacher

• After September 11, we ask that the decision be

maintained until Thanksgiving Recess (November 24)

16rev. 7/27/2020 DRAFT

Yellow/Green Phases: Family Option 1





Impact on Physical Space

• Masks/face coverings required for all students and staff

• Students seated six feet apart facing the same direction

to maximum extent feasible

• Reduced classroom furniture to maximize social

distancing

• Use of physical barriers, such as plexiglass, in various

areas of the school

OR

17rev. 7/27/2020 DRAFT






Impact on Physical Space – Elementary School

OR

18rev. 7/27/2020 DRAFT






Impact on Physical Space – Middle School

OR

19rev. 7/27/2020 DRAFT






Impact on Physical Space – High School

OR

20rev. 7/27/2020 DRAFT






Impact on Classroom Instruction

• More individual work

• Restrictions on use of shared materials

• Modified group work with classmates, in-person and

virtual

• Limited movement around the classroom

• Teachers working with students in-person and virtually at

the same time

• Block scheduling at middle and high schools provides

longer instructional periods to vary teaching methods

and provide opportunities for individual practice

OR

21rev. 7/27/2020 DRAFT






Impact on Transportation

• Bus transportation will be available.

• If feasible, parents should drive their child to school to

assist with social distancing on the buses.

• Schools are developing extended drop off and pick up

times to make parent transportation a viable option for

more families.

• Parents will be contacted to indicate whether their

children require bus transportation.

OR

22rev. 7/27/2020 DRAFT






Impact on Food Services

• Students will eat lunch in assigned areas throughout the

building, frequently including their classroom.

• All lunch groupings will adhere to current PA guidance

pertaining to maximum group sizes.

• Purchased meals will be delivered to students in their

designated lunch area to minimize social distancing

challenges in the cafeteria lines, or students may bring

their own lunch from home.

OR

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Elementary Option 2

• Option for all students

• Delivery of TESD curriculum by TESD teachers

• Math and Language Arts: Daily virtual access to live

classroom instruction

• Other Subjects: Primarily asynchronous instruction

• Regularly scheduled live class meetings, with emphasis on

social-emotional wellbeing, resiliency and connectedness

• Assignments and assessments with feedback or grading

• A variety of benchmark assessments will be administered

virtually



OR

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Middle School Option 2



• Core Subjects, Health, World Languages: Participation in daily

live classroom instruction

• Special Areas Subjects: Primarily asynchronous instruction

• Regularly scheduled live class meetings, with emphasis on

social-emotional wellbeing, resiliency and connectedness




OR

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High School Option 2



• Primarily live instruction for the majority of subjects, with

exceptions for some elective courses


• Support Services (e.g. Reading Support, Special

Education, ELD, Related Services) will be provided

virtually

OR

26rev. 7/27/2020 DRAFT

Elementary School Sample ScheduleClasses highlighted in yellow are also synchronous for students participating virtually

Kindergarten Grade 1 Grade 2 Grade 3 Grade 4

Attendance/ Class Meeting





Language Arts Language Arts Language Arts Special Areas Math

Recess (Break) Lunch/Recess Recess (Break) Science/ Social Studies Recess (Break)

Language Arts Math Language Arts Recess (Break) Student Support Block

Social Studies/Guidance/

MathSpecial Areas Student

Support Block Math Special Areas

Special Areas Science/ Social Studies Lunch/Recess Student

Support BlockScience/

Social Studies

Student Support Block Recess (Break) Math Lunch/Recess Language Arts

Student Support Block Special Areas Language Arts Lunch/Recess

Science/ Social Studies Language Arts

General Information for All Phases

• Daily Schedule: 9:10AM – 3:45PM (AM K: 9:10AM –

12:05PM; PM K: 12:50PM – 3:45PM)

• Class Meeting: 10-20 minutes maximum each day

• Whole Group ELA: 20-30 minutes maximum each day

• Reading Groups: 60 minutes maximum each day

(adjusted to include three or four reading groups)

• Whole Group Math: 50-60 minutes maximum total

each day (grades 1-4), kindergarten 3 times a cycle for

maximum of 30 minutes

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Social Studies




Students Participating Virtually in Red/Yellow/Green

• Math/ELA – Students at home will participate virtually

at the same time as their classmates participating in

school

• Social Studies, Science, Special Areas (Art, Music, PE,

Library/Media) – Students at home will have

asynchronous instructional activities posted

• Student Support – Learning Support, Reading Support,

Math Support, English Language Development, Speech,

OT, PT, Challenge (Gifted Support). Support Groups will

be scheduled via Teams and/or live video feed.

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Social Studies




Students Participating in Person in Yellow/Green Phases

• Mask breaks provided at appropriate times when students can

be more than six feet apart

• Recess scheduled daily (twice each day in grades 1-4) without

use of shared playground equipment

• Social Studies, Science – Students in school will engage together

in lessons pre-recorded by a different TESD teacher and

facilitated by the core teacher.

• Special Areas (Art, Music, PE, Library/Media) – Students in

school will participate in live special areas classes with the

special areas teachers in locations to be determined.

• Student Support – Learning Support, Reading Support, Math

Support, English Language Development, Speech, OT, PT,

Challenge (Gifted Support). Support Groups will be scheduled in

person. 29rev. 7/27/2020 DRAFT

Block Scheduling – Middle/High Schools

General Information

• Block scheduling will be implemented for 2020-21 school year in middle and high

schools.

• Each day will consist of four 85-minute instructional blocks plus time for lunch. Students

will have one course scheduled per block per day.

• As in prior years, students will be scheduled into all their courses over eight periods.

This year, the eight periods will be spread over two days. Days will rotate on a modified

6-day cycle to accommodate this change.

• While the cycle day calendar will continue as it has in the past, students will attend

school on the same designated days each week (Monday/Tuesday OR Thursday/Friday).

• Student Support – Learning Support, Reading Support, Math Support, English Language

Development, Speech, OT, PT, Challenge (Gifted Support). Support Groups will be

scheduled in person and/or virtually.

Monday Tuesday

Block 185 Minutes

Block 585 Minutes

Transition Transition

Block 285 Minutes

Block 685 Minutes


Block 385 Minutes

Block 785 Minutes


Block 485 Minutes

Block 885 Minutes

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Sample schedule for two consecutive days:

Block Scheduling – Middle/High Schools

Rationale

• Permits time for teachers to utilize a range of instructional strategies, including

high tech and low-tech strategies, allowing for screen time breaks for students

participating virtually

• Provides longer blocks of time for teachers to support all students, both those in

the classroom and those participating virtually

• Reduces the number of transitions and times of high traffic in hallways

• Reduces the number of surfaces, including desks, that students come in contact

with throughout the day

• Reduces the number of people that students and teachers interact with on a

single day

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Monday Tuesday

Block 185 Minutes

Block 585 Minutes


Block 285 Minutes

Block 685 Minutes


Block 385 Minutes

Block 785 Minutes


Block 485 Minutes

Block 885 Minutes

Middle School Sample Schedule

• Daily Schedule – 8:27AM-3:10PM

• Students will have 2 or 3 core subjects each day, with the remaining block(s) being

Special Areas or Advisory.

Students Participating Virtually in Red/Yellow/Green Phases

• Core, Health, World Languages – Primarily synchronous instruction. Students at home

will participate virtually at the same time as their classmates in school.

• Special Areas – Students at home will have asynchronous instructional activities posted.

• Advisory – Depending on the planned activities for that day’s advisory block, students at

home may be required to participate virtually at the designated time, or may use that

time to access teachers for virtual support or complete work.

Students Participating In-Person in Yellow/Green Phases

• Lunch times will be staggered in classrooms.

• Extended passing time will be provided between classes to limit congestion in hallways.32rev. 7/27/2020 DRAFT


Monday Tuesday

Math85 Minutes

Music85 Minutes


Spanish85 Minutes

Social Studies85 Minutes


Advisory85 Minutes

English85 Minutes


Science85 Minutes

Advisory85 Minutes

High School Sample Schedule

• Daily Schedule – 7:50AM-2:50PM


• Most courses will be primarily synchronous. Students at home will participate

virtually at the same time as their classmates.

• Physical education, Co-Curriculars may include some asynchronous instruction.

Students Participating In-Person in Yellow/Green Phases

• Extended time between classes to limit congestion in hallways.

• Free period students will report to either the cafeteria, library or work with a

teacher.

Monday Tuesday

Geometry85 Minutes

Health85 Minutes


Spanish85 Minutes

World History85 Minutes


Study Hall85 Minutes

Lit. Foundations85 Minutes


Biology85 Minutes

Elective85 Minutes

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Phased Reopening

All Virtual Transition to In-Person Option In-Person Option

Key points

• All students will start on August 31 with virtual instruction. This will last until at least September 21.

• Families who have chosen Option 1 will transition to in-person instruction when it resumes (no earlier than September 21).

Rationale

• Educational benefits – provide time for students and staff to transition to virtual synchronous model

• Safety benefits – provide a period of time after potential summer travel

34rev. 7/27/2020 DRAFT

Reopening Process

All Virtual

• Beginning August 31• Virtual instruction for all students• We will begin with this phase

regardless of Red, Yellow, or Green status in PA


Transition to In-Person Option

• To begin no earlier than September 21

• Introduction of small groups of students into the schools on rotating basis

• Opportunity to incorporate building transition activities for K, 5, and 9

• Start date based on current pandemic conditions and State guidance

• Currently planned to last one week

In-Person Option

• In-school instruction for students who wish to attend in person

• Integrated Instructional Model using Microsoft Teams

• Start date based on current pandemic conditions and State guidance

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Social-Emotional Learning & Mental Well-Being

• Class meetings/classroom instructional activities will be planned to address social emotional learning and to foster a sense

of community and resiliency.

• School Counselors and Mental Health Specialists will meet with students on an individual or group basis to support our

students’ emotional and mental health needs in Red, Yellow, or Green phases regardless of virtual or in-person status.

• Regularly scheduled school counseling, mental health and health room services will continue.

• The developmental school counseling program will be delivered, including academic, social, emotional, and career

development.

36rev. 7/27/2020 DRAFT

Student Support Services

• TESD will continue to provide support services. There will be variations by topic and level.

• Pre-referral interventions – Will occur at all levels: reading support, math support, mental health and behavioral supports,

Student Assistance Program (CARE Team), and others. At the secondary level, we will continue to implement the multi-

tiered intervention program (MIT).

• Special Education – Students with IEPs will receive instruction regardless of virtual or in-person status, including the

provision of direct instruction in identified areas, related services such as speech, and check-ins with teachers and

paraeducators. We will continue to conduct multi-disciplinary evaluations to determine eligibility for services.

• Gifted Education – Students with GIEPs will continue to receive programming regardless of virtual or in-person status. We

will continue to conduct gifted evaluations and conduct SAGES testing in the fall for 2nd graders as part of the eligibility

process.

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Student Support Services (continued)

• 504 Plans/Chapter 15 Plans – Students who qualify for a 504 Accommodation Plan will continue to receive identified

accommodations to enable access to the regular education program, regardless of virtual or in-person status. Parents of

students considered to be at higher risk for COVID-19 should contact the school nurse to discuss this need and discuss the

need for an individual health plan or 504 Plan.

• English Language Development – English learners will continue to receive programming and supports through our ELD

program regardless of virtual or in-person status.

• School Nursing – School nurses will continue to provide services to students who are in the school building. In addition,

the certified school nurses will work with families in the development of individual health plans or 504 plans for students

at higher risk for COVID-19.

38rev. 7/27/2020 DRAFT

Other Considerations

• Athletics – The District is monitoring guidance from PIAA and staying in close communication with the other members of

the Central Athletic League. The current Athletic Health and Safety Plan has been extended through August 24.

• Music Ensembles – The District is monitoring emerging research and guidance from professional organizations regarding

performing ensembles. Face-to-face and virtual solutions are being considered to provide students continued

opportunities in the performing arts.

• Curriculum Nights will not be held in person. Plans for virtual curriculum nights are being developed.

• Extra-curricular clubs that can run virtually or in accordance with in-person health and safety guidelines will have the

option of continuing.

• Kindergarten Screening – Plans to conduct Kindergarten screening during the week of August 31 will be communicated to

families.

39rev. 7/27/2020 DRAFT


• The following will not take place:

• District-sponsored student field trips

• In-person staff conferences

• Facility rentals

• School dances

• In-person assemblies

• Child Care

• The District is working with local childcare providers and community organizations in an effort to address anticipated

childcare needs associated with the reopening plans. Additional information will be shared with families as it

becomes available.

40rev. 7/27/2020 DRAFT

Key Components of Health & Safety Plan

• Hand sanitizer available in common areas and classrooms where sinks for handwashing are not available

• Frequently touched surfaces, including door handles and sink handles are cleaned and disinfected at least daily

• District cleaning supplies meet CDC requirements to prevent the spread of COVID-19

• District HVAC systems meet American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE) and International Mechanical Code (IMC) requirements for the exchange of outside air and ventilation

• Increased cleaning during the day, but not every classroom between classes (Kindergarten classrooms will be cleaned between AM and PM sessions)

Facilities Cleaning, Sanitizing,

Disinfecting, Ventilation

Social Distancing and Other Safety

Protocols

Monitoring Student and Staff Health


for Students and Staff

41rev. 7/27/2020 DRAFT





Protocols




Social Distancing Measures

• At least 6 feet of separation among students and staff throughout the day to the maximum extent feasible

• Not feasible to guarantee six feet in hallway transitions and bus transportation depending on number of students who need to ride the bus

• Manage traffic patterns throughout the building

• No lockers assigned (middle and high schools)

• Student desks arranged in rows facing the same direction

• Use of outside grounds when possible

42rev. 7/27/2020 DRAFT





Protocols




Other Safety Protocols

• Face coverings required for all (including students, staff, and anyone else entering the schools) in accordance with PA Department of Health’s Universal Face Coverings Order

• Students are encouraged to bring two reusable face coverings each day, but schools will have disposable face coverings available for those who need them.

• Wash hands or use hand sanitizer upon entering the school, before and after eating, before and after playground use, before and after touching shared equipment, and throughout the day as needed

• No access to water fountains. Use of bottle filling stations and reusable water bottles is encouraged.

43rev. 7/27/2020 DRAFT





Protocols




Transportation

• Students will be required to wear a face covering.

• Driver will wear a face covering, unless it is a safety hazard for driving.

• Maximum of two students per seat

• Seats will be assigned for all grades K-12

• Disinfect buses after each run and nightly

• Open windows on buses when weather allows

• If feasible, parents should drive their child to school to assist with social distancing on the buses. Parents will be contacted to indicate whether their children require bus transportation. Carpooling is discouraged.

• Additional building entry/exit locations where possible to minimize social distancing challenges in the lobby and bus areas

• Promote social distancing at bus stops44rev. 7/27/2020 DRAFT





Protocols




Visitors and Parent Meetings

• In accordance with guidance from the CCHD and the AAP, only visitors providing essential duties (e.g. contractors, delivery staff, etc.) should enter the buildings.

• Essential parent visits to schools are by appointment only and are limited at this time.

• All visitors must follow CDC and CCHD symptom screening guidelines.

• We plan to hold parent meetings, including IEP, GIEP, and 504 meetings, virtually using audio and video.

45rev. 7/27/2020 DRAFT





Protocols




Food Services (Red)

• Food distribution will continue for students participating in the free and reduced-price meal program.

• Families who are not participating in the free and reduced-price meal plan may still experience food scarcity or other needs. If your family is in need of support, or if you are interested in contributing to families in need, you may confidentially contact Dr. Oscar Torres at [email protected] or Mrs. Jeanne Braun at [email protected]. You may also consider making a contribution to T&E Care by visiting their website at www.tecare.org.

46rev. 7/27/2020 DRAFT

mailto:[email protected]


http://www.tecare.org/





Protocols




Food Services (Yellow/Green)

• Classrooms will be used as lunch spaces to promote social distancing.

• The cafeteria or other larger spaces in the buildings may be used, depending on room utilization needs and allowable guidelines.

• Students will order their food in the morning. There will be limited choices – no a la carte, no salad bar. Food will be delivered to the classrooms for students.

• There may be limits on foods with allergens being allowed into the classroom.

47rev. 7/27/2020 DRAFT


Daily At-Home Symptom Screening for Students, Staff, and Visitors

• If you have tested positive, been in close contact with someone who has tested positive, been told to self-isolate, traveled within the last 14 days to any states on the current PA restricted list, or have any COVID-19 symptoms, you should not enter the school




Protocols




Daily Symptom Screening

Any One Two or More

• Fever (measured in the last 2 hours to be 99.5F or higher with contact-less forehead thermometer or armpit thermometer, or 100.4F or higher with oral thermometer)

• Cough• Shortness of breath• Difficulty breathing• Medication to suppress fever in the

last 24 hours

• Lack of smell or taste (without congestion)

• Sore throat• Chills• Muscle pain• Headache• Congestion or runny nose• Nausea or vomiting• Diarrhea

48rev. 7/27/2020 DRAFT





Protocols




Responding to a Suspected or Confirmed Case of COVID-19

• Chester County Health Department staff will notify the District upon learning that a person with a confirmed or probable case of COVID-19 was present at the school or a school event while infectious.

• Chester County Health Department staff will assist the District with risk assessment, isolation and quarantine recommendations, and other infection control recommendations.

• The Chester County Health Department will contact a student or staff member with COVID-19, inform close contacts of their possible exposure, and give instructions to those involved, including siblings and other household members, regarding self-quarantine and exclusions.

49rev. 7/27/2020 DRAFT





Protocols




Responding to a Suspected or Confirmed Case of COVID-19 (continued)

• In the event that a student or staff member develops COVID-19 symptoms while in school, protocols have been developed in accordance with PA Department of Health and Chester County Health Department guidance to isolate the affected individual.

• The District will work with the Chester County Health Department to develop an appropriate response based on the individual circumstances of each case.

• The schools will maintain adequate personal protective equipment for use when individuals become ill, including gowns, masks, eye protection, and gloves.

50rev. 7/27/2020 DRAFT


• Teach and reinforce washing hands and covering coughs and sneezes among students and staff

• Teach and reinforce use of face coverings among students and staff

• Provide opportunities for face covering breaks when social distancing can be achieved

• Families of students with higher risk for severe illness should contact the school to develop a plan

• Staff with chronic conditions who may be at higher risk for severe illness should contact Personnel to discuss their specific circumstances




Protocols




51rev. 7/27/2020 DRAFT

Shared Responsibilities

• Practice and reinforce social distancing, use of face coverings, and hygiene practices.

• Monitor the health of your children, and when in doubt, keep them home.

• Be aware of travel advisories. Avoid travel to states on the current PA travel advisory list or self-isolate after visiting one of

the listed states.

• Please drive your child to school if possible.

• Demonstrate flexibility. Conditions and guidance change frequently, necessitating changes in our plans.

• Be prepared for bumps in the road as we all navigate this unprecedented landscape together.

52rev. 7/27/2020 DRAFT

TESD - Continuity of Education Plan for Reopening 2020-21 Introduction On March 12, 2020, the governor of Pennsylvania ordered all school buildings closed. During the closure, TESD implemented a Distance Learning program aligned with the guidelines and requirements for this unprecedented emergency closure. These guidelines required schools to focus on those skills and content that were essential in preparation for the next grade level during the remaining 12 weeks of school. In June of 2020, the District provided a Distance Learning Survey to parents, secondary students and teachers as a means to gather feedback related to the distance learning experience. Concurrently, on June 3, 2020, the Pennsylvania Department of Education (PDE) issued its preliminary guidance for the phased reopening of K-12 schools. PDE indicated additional guidance would be forthcoming throughout the summer as conditions continued to evolve and that school reopenings should address “safe operations, teaching and learning, and student wellness – with attention to equity throughout.” In addition to developing the plans for reopening, on June 18, districts were given the following charge from PDE.

Develop a Health and Safety Plan which will serve as the local guidelines for all instructional and non-instructional school reopening activities. All school activities must be informed by Governor Wolf’s Process to Reopen Pennsylvania.

Districts were also directed to identify a Pandemic Team who would assist with the development of the Health and Safety plan for the upcoming year. Further guidance identified distinct phases for school building reopening.

Using the guidance from PDE, as well as guidance issued from Chester Health Department, the Pennsylvania Department of Health and the Centers for Disease Control and Prevention, District administrators and teacher representatives began collaborating to develop the gradual reopening plan. Throughout June and July, work continued as guidance continued to evolve and change on a regular basis. Principles and Guidance In developing the plans for reopening, TESD was guided by three principles.

• Safety and Feasibility • Flexibility • Equity

These principles can form the foundation of a plan where the TESD academic experience continues to be one that provides opportunities for each student to thrive – whether in school buildings or within a virtual setting. While adhering to guidelines for health and safety concerns, consideration was also given to maintaining a strong sense of community and ensuring access and equity for all students. Alongside these guiding principles for plan development, the District utilized research and resources provided by the Pennsylvania Department of Education and a myriad of health authorities, including the PA Department of Health, the Chester County Health Department, the American Academy of Pediatrics, the Centers for Disease Control and Prevention, and the World Health Organization. Overview of TESD Plans The chart below provides an overview of the overarching components of the District’s plans for reopening in the Red, Green and Yellow phases.

These plans address both remote and in-person instruction and allow for family choice when schools are in the Yellow and Green phases. The integrated model of broadcasting live instruction from the classroom to students who are attending remotely from home allows for flexibility should students need to quarantine or wish to change their mode of participation as health and safety conditions evolve. To provide for smooth transitions between phases as necessary, in each of the phases – Red, Yellow or Green - all students at a given level will follow similar schedules regardless of the phase. Red Phase Description In the Red Phase, all school buildings will be closed, and students will participate in school virtually. The program will include a blend of live instruction, with some asynchronous instructional activities. The TESD curriculum will be implemented, with both graded assignments and assessments.

Elementary School For elementary students, during the Red Phase, math and language arts will be delivered through daily live instruction. Other subjects will occur asynchronously. Additionally, teachers will regularly schedule live class meetings that include topics of social emotional well-being, resiliency, connectedness, developmental guidance, bullying prevention and digital citizenship. Support services, such as Reading Support, Math Support, English Language Development, and all related services, for students who require them, will be provided. A variety of benchmark assessments will be administered virtually, as well as ongoing classroom-based assessments. Opportunities will be available for students to check in with core teachers for additional support or clarification as needed. Middle School Instruction for middle school students will be primarily live in Reading, English, Math Science, Social Studies, World Languages, and Health. Instruction will occur asynchronously in Art, Music, PE, Tech Ed and FCS. The middle school will run on a block schedule, with 4 longer periods each day instead of the traditional 8 periods. Teachers will regularly schedule live class meetings that include topics of social emotional well-being, resiliency, connectedness, developmental guidance, bullying prevention and digital citizenship. Support services, such as Reading Support, English Language Development, and all related services, for students who require them, will be provided. Additional advisory support opportunities will be available within the schedule. Students will be expected to submit assignments for grades. However, quarterless grading will be implemented, where students receive a final grade for each course, but no separate marking period grades will be given. High School At the high school level, the instruction will be primarily live for the majority of the subjects, with exceptions for some elective courses. The high school will run on a block schedule, with 4 longer periods each day instead of the traditional 8 periods. Teachers will design instruction with an emphasis on topics telated to community building. Support services, such as Reading Support, English Language Development, and all related services, for students who require them, will be provided. Students will be expected to submit assignments for grades. However, quarterless grading will be implemented where students receive a final grade for each course, but no separate marking period grades will be given. Additionally, there will be no midterms or final exams. Yellow/Green Phases Description During the Yellow and Green Phases, families will be offered two options. Option 1 Option 1 is an Integrated Instructional Model that combines live, in-person instruction in school buildings with live, broadcasted classroom instruction to the student’s home.

• PA Green Phase: Students attend 2x/week • PA Yellow Phase: Students attend 1x/week

In-school capacity and in-school rotation will be contingent on current color phase, health and safety guidance, and the number of families who opt to participate in in-person instruction. A sample in-school rotation for the Green Phase is outlined below.

Option 2 Students may choose to remain all virtual. Students will engage in live, broadcasted instruction from the classroom while in their own home, with some asynchronous activities. Integrated Instructional Model The Integrated Instructional Model is designed to provide flexibility for movement between in-person and virtual learning, while maintaining the integrity of the TESD instructional program. The instruction provided in school will be live streamed via Microsoft Teams and a web cam in the classroom for students attending virtually. The District has technology infrastructure in place to support TESD’s robust academic program through the Integrated Instructional Model. For example, TESD has expanded its 1:1 program to include all grades K-12, with iPads for elementary students and laptops for students in grades 5-12. District network capacity has been evaluated by experts to ensure it has the capability to support increased daily traffic. Faculty and staff are participating in professional development workshops that will prepare them for the Integrated Instructional Model – that is to achieve a shared set of skills in order to design and implement instruction so students’ learning can continue seamlessly – whether students are in the classroom or attending virtually. Yellow/Green Phases: Family Option 1 Families who choose Option 1, where students will be participating in the in-school rotation model, can expect to see some of the following changes to student groupings, interactions and classroom environments. Physical Space

• Masks/face coverings will be required for all students and staff • Students will be seated six feet apart facing the same direction to the maximum extent

feasible • Some classroom furniture will be removed to maximize social distancing • Plexiglass may be installed in some areas of the school as an added precaution

Classroom Instruction and Groupings

• Students will engage in more individual work • The use of shared materials will be avoided or severely limited

• Students may engage virtually in group work with peers who are attending in person or virtually

• Movement around the classroom will be limited to maximize social distancing • Teachers will be working with students in-person and virtually at the same time • At the elementary level, whenever possible, special areas classes will be taught in the

students’ core classrooms • Whenever possible, outdoor spaces will be maximized for classes • The implementation of block scheduling at the middle and high schools provides longer

instructional periods to vary teaching methods and provide opportunities for individual practice

Yellow/Green Phases: Family Option 2 All families will have the opportunity to choose Option 2, where students attend school virtually through live, broadcasted classroom instruction, with some asynchronous instructional experiences. Through the Integrated Instructional Model, students in Option 2 will receive the TESD curriculum and will be able to participate virtually in classroom activities and assignments with their classmates. Elementary School Elementary students in Option 2 will have daily virtual access to live broadcasted instruction in both Language Arts and Math. In addition, they will be able to participate in regularly scheduled live class meetings. Instruction in other academic subjects and special area classes will primarily be delivered asynchronously. Just as if they were attending school in-person, students will be expected to complete class assignments and will receive feedback and grades for these assignments. A variety of benchmark assessments will be administered virtually, as well as ongoing classroom-based assessments. Students who require support services will receive those services virtually as well. Middle School Students attending middle school using Option 2 will receive daily live broadcasted instruction in all core subjects, Health, and World Languages. They will be able to participate in regularly scheduled live class meetings. Special areas subjects will primarily be delivered asynchronously. Students will be expected to complete class assignments and will receive feedback and grades for these assignments. Students will participate in assessments virtually. Students who require support services will receive those services virtually as well. High School High school students choosing Option 2 will receive daily live broadcasted instruction in all academic subjects and select elective courses. Other elective courses will be a blend of both synchronous and asynchronous instruction. Students will be expected to complete class assignments and will receive feedback and grades for these assignments. Students will

participate in assessments virtually. Students who require support services will receive those services virtually as well. Sample Schedules Elementary School General Information for All Phases

• Daily Schedule: 9:10AM – 3:45PM (AM K: 9:10AM – 12:05PM; PM K: 12:50PM – 3:45PM)

• Class Meeting: 10-20 minutes each day • Whole Group ELA: 20-30 minutes maximum each day • Reading Groups: 60 minutes maximum total each day (adjusted to include three or four

reading groups) • Whole Group Math: 50-60 minutes maximum total each day (grades 1-4), kindergarten 3

times a cycle for 30 minutes maximum • Support Areas – Learning Support, Reading Support, Math Support, English Language

Development, Speech, OT, PT, Challenge (Gifted Support). Support Groups will be scheduled via Teams and/or live video feed outside of the times indicated above.


• Math/Language Arts – Students at home will participate virtually at the same time as their classmates participating in school

• Social Studies, Science, Special Areas (Art, Music, PE, Library/Media) – Students at home will have asynchronous instructional activities posted

Students Participating in Person in Yellow/Green Phases • Mask breaks provided at times when students can be more than six feet apart • Recess scheduled daily (twice each day in grades 1-4) without use of shared playground

equipment

Middle School General Information for all Phases

• Daily Schedule – 8:27 AM-3:10 PM • Students will have 2 or 3 core subjects each day, with the remaining block(s) being

Special Areas or Advisory

Students Participating Virtually in Red/Yellow/Green Phases • Core, Health, World Language – Primarily synchronous instruction. Students at home

will participate virtually at the same time as their classmates in school • Special Areas - Students at home will have asynchronous instructional activities posted • Advisory – Depending on the planned activities for that day’s advisory block, students at

home may be required to participate virtually at the designated time, or may use that time to access teachers for virtual support or complete work

Students Participating In-Person in Yellow/Green Phases • Lunch times staggered in classrooms • Extended passing time between classes to limit congestion in hallways

High School General Information for All Phases

• Daily Schedule – 7:50AM – 2:50PM Students Participating Virtually in Red/Yellow/Green Phases

• Most courses will be primarily synchronous. Students at home will participate virtually at the same time as their classmates.

• Physical Education, Co-Curriculars may include some asynchronous instruction.

Students Participating In-Person in Yellow/Green Phases • Extended time between classes to limit congestion in hallways. • Free period students will report to either the cafeteria, library or work with a teacher.

Mental Health and Social/Emotional Support The psychological health and resilience of our students is very important. In order to address social emotional learning and to foster a sense of connectedness, class meetings/classroom instructional activities will be planned to enhance social emotional learning. School Counselors and Mental Health Specialists will meet with students on an individual or group basis to support our students’ emotional and mental health needs in Red, Yellow, or Green phases regardless of virtual or in-person status. Additionally, regularly scheduled school counseling, mental health and health room services will continue in all phases. The developmental school counseling program will also be delivered, including academic, social, emotional, and career development. Visitors and Volunteers The involvement of our District visitors and volunteers truly enrich our school environment. We look forward to the day when we can welcome visitors and volunteer back into our schools. In order to meet the pandemic guidelines, visitors will be limited to those that are deemed essential. In accordance with guidance from the Chester County Health Department (CCHD) and the American Academy of Pediatrics (AAP), only visitors providing essential duties (e.g. contractors, delivery staff, etc.) should enter the buildings. Essential parent visits to schools are by appointment only and are limited at this time. All visitors must follow CDC and CCHD symptom screening guidelines. We plan to hold parent meetings, including IEP, GIEP, and 504 meetings, virtually using audio and video. Gradual Reopening To begin the 2020-21 school year, all students will start on August 31 with virtual instruction using the Red Phase model. All students will continue to attend school virtually until at least September 21. The second milestone of the reopening will be a transition to Yellow/Green Phase in-person options through an introduction of small groups of students into the schools on a

rotating basis for approximately one week. A focus will be on building transition activities for grades K, 5 and 9. After this period of transition, the Yellow/Green Phase, utilizing the Integrated Instruction Model, will be implemented fully. The start date for each step of the reopening will be based on current pandemic conditions and state guidance. Prior to the end of the all-student virtual instruction period, families will make the choice of transitioning to in-person instruction after September 21 or remaining in the virtual instruction option. Using a model of gradual reopening provides both educational and health and safety benefits. The phasing of reopening allows time for both staff and students to develop the skills and strategies necessary to be successful in an Integrated Instructional Model. Additionally, the gradual reopening provides a period of time to elapse after potential summer travel could impact student and staff health.

DRAFT OF July 24, 2020

DRAFT OF JULY 24, 2020 Page 1 of 39

Tredyffrin/Easttown School District Phased School Reopening

Health and Safety Plan 2020-2021

Each school entity must create a Health and Safety Plan which will serve as the local guidelines for all instructional and non- instructional school reopening activities. As with all emergency plans, the Health and Safety Plan developed for each school entity should be tailored to the unique needs of each school and should be created in consultation with local health agencies. Given the dynamic nature of the pandemic, each plan should incorporate enough flexibility to adapt to changing conditions. The templates provided in this toolkit can be used to document a school entity’s Health and Safety Plan, with a focus on professional learning and communications, to ensure all stakeholders are fully informed and prepared for a local phased reopening of school facilities. A school entity’s Health and Safety Plan must be approved by its governing body and posted on the school entity’s publicly available website prior to the reopening of school. School entities should also consider whether the adoption of a new policy or the modification of an existing policy is necessary to effectively implement the Health and Safety Plan.

Each school entity should continue to monitor its Health and Safety Plan throughout the year and update as needed. All revisions should be reviewed and approved by the governing body prior to posting on the school entity’s public website.



Table of Contents

Health and Safety Plan ........................................................................................................ 3

Type of Reopening ................................................................................................................. 4

Pandemic Coordinator/Team .................................................................................................. 6

Key Strategies, Policies, and Procedures ............................................................................... 9

Cleaning, Sanitizing, Disinfecting and Ventilation ...............................................................10

Social Distancing and Other Safety Protocols ....................................................................12

Monitoring Student and Staff Health ...................................................................................19

Other Considerations for Students and Staff ......................................................................24

Health and Safety Plan Professional Development ................................................................27

Health and Safety Plan Communications ...............................................................................28

Health and Safety Plan Summary .....................................................................................29

Facilities Cleaning, Sanitizing, Disinfecting and Ventilation ....................................................29

Social Distancing and Other Safety Protocols ........................................................................30

Monitoring Student and Staff Health ......................................................................................34

Other Considerations for Students and Staff .........................................................................37

Health and Safety Plan Governing Body Affirmation Statement ...............................39

This resource draws on a resource created by the Council of Chief State School Officers (CCSSO) that is based on official guidance from multiple sources to include: the Centers for Disease Control and Prevention, the White House, American Academy of Pediatrics, Learning Policy Institute, American Enterprise Institute, Rutgers Graduate School of Education, the World Health Organization, the Office of the Prime Minister of Norway as well as the departments of education/health and/or offices of the governor for Idaho, Montana, New York, Texas and Washington, DC.



Health and Safety Plan: Tredyffrin/Easttown School District

All decision-makers should be mindful that as long as there are cases of COVID-19 in the community, there are no strategies that can completely eliminate transmission risk within a school population. The goal is to keep transmission as low as possible to safely continue school activities. All school activities must be informed by Governor Wolf’s Process to Reopen Pennsylvania. The administration has categorized reopening into three broad phases: red, yellow, or green. These designations signal how counties and/or regions may begin easing some restrictions on school, work, congregate settings, and social interactions:

• The Red Phase: Schools remain closed for in-person instruction and all instruction must be provided via remote learning, whether using digital or non-digital platforms. Provisions for student services such as school meal programs should continue. Large gatherings are prohibited.

• The Yellow Phase and Green Phase: Schools may provide in-person instruction after developing a written Health and Safety Plan, to be approved by the local governing body (e.g. board of directors/trustees) and posted on the school entity’s publicly available website.

Based on your county’s current designation (i.e., red, yellow, green) and the best interests of your local community, indicate which type of reopening your LEA has selected by checking the appropriate box in row three of the table below. Use the remainder of the template to document your LEA’s plan to bring back students and staff, how you will communicate the type of reopening with stakeholders in your community, and the process for continued monitoring of local health data to assess implications for school operations and potential adjustments throughout the school year.

Depending upon the public health conditions in any county within the Commonwealth, there could be additional actions, orders, or guidance provided by the Pennsylvania Department of Education (PDE) and/or the Pennsylvania Department of Health (DOH) designating the county as being in the red, yellow, or green phase. Some counties may not experience a straight path from a red designation, to a yellow, and then a green designation. Instead, cycling back and forth between less restrictive to more restrictive designations may occur as public health indicators improve or worsen. This means that your school entity should account for changing conditions in your local Health and Safety Plan to ensure fluid transition from more to less restrictive conditions in each of the phase requirements as needed.

https://www.governor.pa.gov/process-to-reopen-pennsylvania/



Type of Reopening

Key Questions

• How do you plan to bring students and staff back to physical school buildings, particularly if you still need social distancing in place?

• How did you engage stakeholders in the type of re-opening your school entity selected? • How will you communicate your plan to your local community? • Once you reopen, what will the decision-making process look like to prompt a school closure or other significant modification

to operations?

The Tredyffrin/Easttown School District proposes to start instruction on August 31, 2020 with virtual instruction that is a blend of synchronous, live instruction and asynchronous instruction. Families will have a choice to transition their child to in-person instruction when it resumes or stay with virtual instruction. The earliest that in-person instruction may occur is September 21, 2020. Students attending in-person will participate in an integrated instructional model that is a blend of in-person (i.e. 2 days/week) and remote instruction (i.e. 3 days/week). The number of students in the building, and the number of days each student is in the building will be determined based on current Pennsylvania color phase, guidance on social distancing, gathering size limitations, and number of families that opt to participate in in-person instruction. Secondary students will be scheduled on a block schedule to reduce the number of transitions in hallways and reduce the number of people that students and teachers interact with on a single day.

The District engaged stakeholders in multiple ways. A Distance Learning Survey was administered to parents, secondary students, and teachers to gather feedback. A dedicated email account was created to obtain additional feedback and ideas. Teacher representatives and District administrators collaborated throughout the summer to plan for re-opening. District administrators met with TESD parent representatives to gather input on re-opening. Meetings were held with teachers by level to discuss reopening, receive feedback, and answer questions. Throughout this process, the Pandemic Team monitored guidance from federal, state, and local authorities.

The draft reopening plan was posted on a dedicated page of the district website on July 24, 2020. The District will conduct a special Meeting to Present the Reopening Plans on Monday, July 27, 2020. The reopening page will have a feedback form that community members may use to submit comments or questions. On July 29, 2020 the School Board will hold a special meeting to take action on the proposed reopening plans.

The District will monitor federal, state and local authorities in determining school closure or significant modification to operations.



Based on your county’s current designation and local community needs, which type of reopening has your school entity selected? (SELECT ONE BOX BELOW)

☐ Total reopen for all students and staff (but some students/families opt for distance learning out of safety/health concern).

☐ Scaffolded reopening: Some students are engaged in in-person learning, while others are distance learning (i.e., some grade levels in-person, other grade levels remote learning).

☒ Blended reopening that balances in-person learning and remote learning for all students (i.e., alternating days or weeks).

☐ Total remote learning for all students. (Plan should reflect future action steps to be implemented and conditions that would prompt the decision as to when schools will re-open for in-person learning).

Anticipated launch date for in-person learning (i.e., start of blended, scaffolded, or total reopening):

August 31, 2020 all virtual.

September 21, 2020 is first possible date for in-person learning.



Pandemic Coordinator/Team

Each school entity is required to identify a pandemic coordinator and/or pandemic team with defined roles and responsibilities for health and safety preparedness and response planning during the phased reopening of schools. The pandemic coordinator and team will be responsible for facilitating the local planning process, monitoring implementation of your local Health and Safety Plan, and continued monitoring of local health data to assess implications for school operations and potential adjustments to the Health and Safety Plan throughout the school year. To ensure a comprehensive plan that reflects the considerations and needs of every stakeholder in the local education community, LEAs are encouraged to establish a pandemic team to support the pandemic coordinator. Inclusion of a diverse group of stakeholders is critical to the success of planning and implementation. LEAs are highly encouraged to make extra effort to engage representatives from every stakeholder group (i.e., administrators, teachers, support staff, students, families, community health official or other partners), with a special focus on ensuring that the voices of underrepresented and historically marginalized stakeholder groups are prioritized. In the table below, identify the individual who will serve as the pandemic coordinator and the stakeholder group they represent in the row marked “Pandemic Coordinator”. For each additional pandemic team member, enter the individual’s name, stakeholder group they represent, and the specific role they will play in planning and implementation of your local Health and Safety Plan by entering one of the following under “Pandemic Team Roles and Responsibilities”:

• Health and Safety Plan Development: Individual will play a role in drafting the enclosed Health and Safety Plan • Pandemic Crisis Response Team: Individual will play a role in within-year decision making regarding response efforts in the

event of a confirmed positive case or exposure among staff and students; or • Both (Plan Development and Response Team): Individual will play a role in drafting the plan and within-year decision

making regarding response efforts in the event of confirmed positive case.

Individual(s) Stakeholder Group Represented Pandemic Team Roles and Responsibilities (Options Above)

Pandemic Team

Dr. Richard Gusick Superintendent of Schools Both

Dr. Chris Groppe Pandemic Coordinator Both



Mr. Mark Cataldi School Board and Principals Liaison Both

Mrs. Chris Connolly Communications Both

Mr. Art McDonnell Operations & Facilities Both

Ms. Jeanne Pocalyko Director of Human Resources Both

Dr. Mike Szymendera Technology Implementation Both

Dr. Oscar Torres Equity Monitoring & Community Liaison

Both

Dr. Wendy Towle Instructional Plan development Both

Dr. Ellen Turk School Safety & Security Coordinator Both

Other T/ESD Personnel

Mrs. Jeanne Braun Volunteer Services Coordinator

Mrs. Karen Henry Transportation Manager

Mrs. Barb Kupp Certified School Nurse, District Nurse Coordinator

Mr. Kevin Pechin Athletic Director

Mr. Dave Preston Food Services Supervisor

Ms. Nicole Roy Acting Director of Special Education

Chester County Health Department

Jeanne Casner, MPH, PMP Director, Chester County Department

of Health Health & Safety Plan Development



Tredyffrin/Easttown Education Association (TEEA)

Amy Alvarez, Teacher Ali Brazunas, Special Education

Teacher Shari Capriola, Teacher Leigh Ann Coary, School Nurse

Seth Dixon, Teacher Jeremy Hampton, Teacher

Travis Hartley, Teacher John Jones, Teacher Lisa Lukens, Technology Teacher on Assignment

Dan McDermott, School Counselor

Laine Rothe, Special Education Teacher

Jen Tyrell, Teacher

Michael Wong, School Librarian

Parent Representatives

Ghada Bistanji Lisa Caristan Kim Cuthbert

Katrina Hottenstein Tracy Johnson Dan Keesey

Tereza Keohane Amy Lange Joann Mayo

Marisol Perez Kate Miller Cindy Mott

Stacey Pellegrini Rashika Senapathy April Thomas

Fran Walish Deana Wang Rongjun Yao

Kim Zahlaway Dana Zdancewicz



Key Strategies, Policies, and Procedures

Once your LEA has determined the type of reopening that is best for your local community and established a pandemic coordinator and/or pandemic team, use the action plan templates on the following pages to create a thorough plan for each of the requirements outlined in the Pennsylvania Department of Education’s Preliminary Guidance for Phased Reopening of PreK-12 Schools.

For each domain of the Health and Safety Plan, draft a detailed summary describing the key strategies, policies, and procedures your LEA will employ to satisfy the requirements of the domain. The domain summary will serve as the public-facing description of the efforts your LEA will take to ensure health and safety of every stakeholder in your local education community. Thus, the summary should be focused on the key information that staff, students, and families will require to clearly understand your local plan for the phased reopening of schools. You can use the key questions to guide your domain summary.

For each requirement within each domain, document the following:

• Action Steps under Yellow Phase: Identify the discrete action steps required to prepare for and implement the requirement under the guidelines outlined for counties in yellow. List the discrete action steps for each requirement in sequential order.

• Action Steps under Green Phase: Identify the specific adjustments the LEA or school will make to the requirement during the time period the county is designated as green. If implementation of the requirement will be the same regardless of county designation, then type “same as Yellow” in this cell.

• Lead Individual and Position: List the person(s) responsible for ensuring the action steps are fully planned and the school system is prepared for effective implementation.

• Materials, Resources, and/or Supports Needed: List any materials, resources, or support required to implement the requirement.

• Professional Development (PD) Required: In order to implement this requirement effectively, will staff, students, families, or other stakeholders require professional development?

In the following tables, an asterisk (*) denotes a mandatory element of the plan. All other requirements are highly encouraged to the extent possible.



Cleaning, Sanitizing, Disinfecting, and Ventilation

Key Questions

• How will you ensure the building is cleaned and ready to safely welcome staff and students? • How will you procure adequate disinfection supplies meeting OSHA and CDC requirements for COVID-19? • How often will you implement cleaning, sanitation, disinfecting, and ventilation protocols/procedures to maintain staff and

student safety? • What protocols will you put in place to clean and disinfect throughout an individual school day? • Which stakeholders will be trained on cleaning, sanitizing, disinfecting, and ventilation protocols? When and how will the

training be provided? How will preparedness to implement as a result of the training be measured?

Summary of Responses to Key Questions:

• All District buildings will be cleaned and ready to safely welcome staff and students. District custodial staff are implementing cleaning protocols consistent with the CDC requirements, including the use of disinfectants registered by the EPA as effective against Covid-19.

• Supplies for disinfecting the buildings will be procured through the purchasing office. Bus contractors will disinfect the buses. Only supplies that meet the requirements of the CDC, OSHA, and EPA will be procured.

• Cleaning of frequently touched surfaces and spaces will occur at least daily/throughout the school day. Restrooms will be cleaned several times per day. In addition, supplies of cleaners and paper towels will be in numerous locations in each building for staff to use.

• District HVAC systems are designed to meet the ASHRAE mechanical code standards and the IMC code requirements. In general, ASHRAE recommends a system that maximizes bringing outside air to a space, while keeping the windows closed.

• Custodial staff have been trained on all cleaning procedures and there will be ongoing reminders on proper protocols.

https://www.cdc.gov/coronavirus/2019-ncov/community/disinfecting-building-facility.html



Requirements Action Steps under Yellow Phase

Action Steps under Green Phase

Lead Individual and Position

Materials, Resources, and or Supports

Needed

PD Required

(Y/N) * Cleaning,

sanitizing, disinfecting, and ventilating learning spaces, surfaces, and any other areas used by students (i.e., restrooms, drinking fountains, hallways, and transportation)

• School buses will be cleaned by the bus companies providing this service. Cleaning standards and requirements for materials will be shared with these vendors. This includes disinfecting buses after each run.

• Frequently touched surfaces and objects in the school building will be cleaned at least daily.

• Nursing suites will be cleaned and sanitized at least daily. • Student desks will be disinfected at least daily. • Restrooms will be cleaned frequently throughout the school day. • Interior doors will be left open to fullest extent possible to eliminate

touching of door handles. • In addition to the cleaning conducted by custodial staff, cleaning

materials will be available for other staff to use throughout the school day.

• Sharing of equipment such as keyboards, tools, or art supplies will be limited to fullest extent feasible. Users will clean their hands before and after using any shared equipment. Shared equipment should be cleaned before and after use. To reduce shared computer equipment, all students in grades K-4 will have an individual iPad for use, and students in grades 5-12 will have a laptop provided to them by the District.

• Standard cleaning protocols will be used to clean surfaces that are not high touch, such as bookcases, carpets or floors, unless directed to alter this practice by health authorities.

• Students should not be present when disinfectants are used. Students should not be required to participate in disinfecting of school furniture or equipment.

• Drinking fountains will not be available for use. Students and staff may bring in reusable bottles or bottled water.

Business Manager & Building Administrator

Cleaning supplies that meet the identified requirements.

N







Needed

PD Required

(Y/N) Other cleaning, sanitizing, disinfecting, and ventilation practices

• All cleaning and disinfectant products used will comply with relevant CDC, EPA and OSHA requirements.

• Custodial staff have been trained in proper cleaning protocols and provide regular refresher training.

• District HVAC systems have been balanced to meet American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE) and International Mechanical Code (IMC) requirements for the exchange of outside air and ventilation.

• Unless otherwise designated, windows should remain closed to ensure efficiency of this process. There may be situations in which windows will be opened, i.e., if directed by the health authorities.

• The District will monitor operational guidance and adjust practices as needed in cleaning, sanitizing, disinfecting, and ventilation.

Business Manager N/A Y

Social Distancing and Other Safety Protocols

Key Questions

• How will classrooms/learning spaces be organized to mitigate spread? • How will you group students with staff to limit the number of individuals who come into contact with each other throughout the

school day? • What policies and procedures will govern use of other communal spaces within the school building? • How will you utilize outdoor space to help meet social distancing needs? • What hygiene routines will be implemented throughout the school day? • How will you adjust student transportation to meet social distancing requirements? • What visitor and volunteer policies will you implement to mitigate spread? • Will any of these social distancing and other safety protocols differ based on age and/or grade ranges? • Which stakeholders will be trained on social distancing and other safety protocols? When and how will the training be

provided? How will preparedness to implement as a result of the training be measured?




Overview of the District’s educational plan:

• The District aims to both provide rigorous, high quality instruction through a flexible structure to maximize adherence to public health demands, in an equitable manner.

• The District will open on August 31, 2020, with full virtual instruction for at least the first three weeks of school. There will be a combination of synchronous and asynchronous instruction. In addition, parents will be given the option to transition to in-person instruction after September 21, 2020, or continue with all virtual instruction.

• In both Yellow and Green, families may choose to have their child access virtual instruction for all classes, or go to school for in-person instruction.

• In-school capacity and in-school rotation to be determined based on current color phase, guidance on social distancing, gathering size limitations, and number of families that opt to participate in in-person instruction.

Additional information specific to the Key Questions:

Classrooms and learning spaces will be arranged to allow for 6 feet of social distance in all instructional settings. The use of communal spaces will be limited. Secondary level students will not use lockers, and upon arrival should report directly to their first class. Students will primarily eat lunch in classrooms. Steps will be taken to ensure the health and safety of students with food allergies. Outdoor spaces will be utilized for gym and other class as able due to weather and curriculum. As schools reopen, the District will provide training opportunities for students and families regarding hygiene, masking, social distancing, and symptom screenings. Throughout the day there will be social distanced handwashing breaks for students. In particular, in accordance with PDE guidance students will wash hands as they arrive at schools and prior to and after lunch. In order to accommodate social distancing on buses, as per PDE and health department guidance no more than two students will be seated together. All bus seats will be assigned and whenever possible household members will be seated together. Buses will be disinfected between each bus run. Visitors will be limited to those that are deemed essential as per state and county health and safety guidelines. Any essential visitors to District buildings will be asked to acknowledge that they are free of COVID-19 symptoms prior to entering a District building. Virtual trainings regarding COVID-19 guidelines (symptom screening, hygiene, social distancing, and masking) will be completed with parents, students, and District staff.







Needed

PD Required

(Y/N) * Classroom/

learning space occupancy that allows for 6 feet of separation among students and staff throughout the day, to the maximum extent feasible

In both Yellow and Green, families may choose to have their child access virtual instruction for all classes,or go to school for in-person instruction. In-school capacity and in-school rotation to be determined based on current color phase, guidance on social distancing, gathering size limitations, and number of families that opt to participate in in-person instruction. Classrooms and learning spaces will be arranged to enable 6 feet of spacing between students, with desks facing the same direction, to the maximum extent feasible. Adults will maintain a distance of at least 6 feet from other adults to the maximum extent feasible. Staff will maintain at least 6 feet from student, whenever possible and when not disruptive to the educational process.

Building administrator NA N







Needed

PD Required

(Y/N) * Restricting the

use of cafeterias and other congregate settings, and serving meals in alternate settings such as classrooms

Students will primarily eat lunch in their classrooms. If the cafeterias are used it will only be with groups that can adequately engage in social distancing or meet other current criteria as defined by PDE and PADOH. If possible, outdoor spaces will be used. Meals purchased in school will be individually packaged. The cafeteria will not offer ala carte, salad bar, or similar options. Proper hygiene will be encouraged for all students and staff before eating their meal. Congregating in shared spaces such as the lobby, faculty lounge or other settings is strongly discouraged. Schools may place additional limits on foods with allergens being brought into the building or classroom to ensure compliance with individual student health needs, 504 plans or IEPs.


* Hygiene practices for students and staff including the manner and frequency of hand-washing and other best practices

The District has and will continue to provide information for staff, and will provide information to parents and students regarding hygiene practices that promote schoolwide health and safety. Training will use materials provided by accepted public health authorities including the World Health Organization, Centers for Disease Control, and Pennsylvania Department of Health.

District Safety Coordinator

Signage and posters Y







Needed

PD Required

(Y/N) * Posting signs, in

highly visible locations, that promote everyday protective measures, and how to stop the spread of germs

Communicating the key components of the plan to mitigate the spread of Covid-19 will be done in different formats at frequent intervals to all members of the school community. Communication will stress social distancing, face coverings, symptom screening, hygiene practices, and the obligation to stay home if ill. Signage has been posted in highly visible locations such as restrooms, entrances and other locations. Signs will be in multiple languages. The primary source of the signs will be from CDC.

District Safety Coordinator, Building Administrator

Signs N

* Identifying and restricting non-essential visitors and volunteers

In accordance with guidance from the Chester County Health Department and the American Association of Pediatricians, only visitors providing essential duties (e.g. contractors, delivery staff, etc.) should enter the building. Essential parent visits to schools will be by appointment only and will be limited. Parent meetings will be held virtually, using both video and audio. All visitors must follow CDC and CCHD symptom screening guidelines, wear a face covering, and maintain social distancing.

District Safety Coordinator, Building Administrator

State and Local Health Authorities

N







Needed

PD Required

(Y/N) * Handling sporting

activities for recess and physical education classes consistent with the CDC Considerations for Youth Sports

PE will occur using social distancing standards and held outside whenever possible. Sharing of items will be discouraged. Recess will occur outdoors to the maximum extent feasible and will include reinforcement of social distancing norms and personal hygiene. PA Sports Guidance: https://www.governor.pa.gov/covid-19/sports-guidance/


Limiting the sharing of materials among students

Sharing of materials will be minimized or eliminated. Extra materials will be obtained to extent possible. Hygiene practices will be strongly encouraged when materials or equipment is shared. Shared materials will be sanitized between users. To reduce the sharing of technology, all students will have a personal device (iPad or laptop) for use in all phases.

Building administrator Identified by building administrator

N

Staggering the use of communal spaces and hallways

Bell schedules will be lengthened to increase passing time. In addition, to minimize students in the hallways, a block schedule will be implemented at the secondary level. Protocols and signage to manage traffic patterns throughout the building. Lockers will no longer be used at the secondary level.

Building administrator Signs N

https://www.governor.pa.gov/covid-19/sports-guidance/








Needed

PD Required

(Y/N) Adjusting transportation schedules and practices to create social distance between students

Promote social distancing on bus stops. Buses can operate with a maximum of two students per seat. Students from the same family should sit together. Students are required to wear face covering (mask or shield) while on the bus. Bus drivers must wear face covering (mask or shield) whenever others are on the bus unless it compromises the visual acuity of the driver. Buses must be disinfected after each run and thoroughly cleaned daily.

Business Manager, Transportation Supervisor

NA N

Limiting the number of individuals in classrooms and other learning spaces, and interactions between groups of students

In both Yellow and Green, families may choose to have their child access virtual instruction for all classes or go to school for in-person instruction. In-school capacity and in-school rotation to be determined based on current color phase, guidance on social distancing, gathering size limitations, and number of families that opt to participate in in-person instruction. Classrooms and learning spaces will be arranged to enable 6 feet of spacing between students.








Needed

PD Required

(Y/N) Coordinating with local childcare regarding on site care, transportation protocol changes and, when possible, revised hours of operation or modified school-year calendars

A district administrator has been tasked as the liaison between the district and the childcare organization that rents space in our buildings, and relevant community organizations such as FLITE. The transportation office will communicate with relevant agencies.

Community Liaison & Business Manager

NA N

Other social distancing and safety practices

In addition to the items described above, physical barriers such as plexiglass will be used in higher traffic areas such as the front desk or main office.

Business Manager NA N


Key Questions

• How will you monitor students, staff, and others who interact with each other to ensure they are healthy and not exhibiting signs of illness?

• Where, to whom, when, and how frequently will the monitoring take place (e.g. parent or child report from home or upon arrival to school)?

• What is the policy for quarantine or isolation if a staff, student, or other member of the school community becomes ill or has been exposed to an individual confirmed positive for COVID-19?

• Which staff will be responsible for making decisions regarding quarantine or isolation requirements of staff or students? • What conditions will a staff or student confirmed to have COVID-19 need to meet to safely return to school? How will you

accommodate staff who are unable to uncomfortable to return?



• How will you determine which students are willing/able to return? How will you accommodate students who are unable or uncomfortable to return?

• When and how will families be notified of confirmed staff or student illness or exposure and resulting changes to the local Health and Safety Plan?

• Which stakeholders will be trained on protocols for monitoring student and staff health? When and how will the training be provided? How will preparedness to implement as a result of the training be measured?


Overview:

The District has and will continue to communicate regularly to staff and will communicate to students, the importance of staying home if sick, and other safety protocols. All staff and students reporting to a building will be required to complete a daily symptom check and affirm they are symptom free.

• Anyone entering the building must be considered free of any symptoms as outlined in the then current guidance provided by the Chester County Health Department. Staff and students must daily complete an affirmation that they are symptom free. Supervisors will monitor daily reporting for staff. Principals will monitor daily student reporting. Those who are not symptom free will not be permitted on campus. Staff and students must wear a mask and practice social distancing, diligent hygiene, and any other directives in the then current guidance provided by the Chester County Health Department.

• Individuals who become ill or who have been exposed to an individual confirmed positive for COVID-19 will be quarantined as per the guidance from the Chester County Health Department.

• The Pandemic Coordinator will be responsible for making decisions regarding quarantine or isolation for students, and the Director of Human Resources will be responsible for making decisions regarding quarantine or isolation for staff. All decisions will be based upon Chester County Health Department guidelines. All information will be submitted to the Chester County Health Department as needed so that contact tracing may occur.

• Staff and students confirmed to have had COVID-19 must submit a doctor’s note indicating that they have met the CDC criteria for discontinuing home isolation and returning to work/school.







Needed

PD Required

(Y/N) * Monitoring

students and staff for symptoms and history of exposure

Staff and students will be required to self-monitor daily prior to coming to work/school. The criteria will be in compliance with the PA Department of Health and Chester County Health Department guidance. All staff will sign in daily affirming they are symptom-free. A contact-less thermometer is available in each building if needed. Students/parents will submit a daily affirmation that the child entering school is symptom free. A contact-less thermometer is available in each building if needed. If a staff member has symptoms, they will need to stay or go home and contact their health care provider and their supervisor. The supervisor will contact the Director of Human Resources who will contact the employee, the Chester County Department of Health as needed, and institute any necessary precautionary measures. If a student has symptoms, the parent should contact their school nurse to inform them and follow up with their healthcare provider. If necessary, school nurses will work with the school mental health specialist to provide a resource list to families who may not have ready access to a healthcare provider. Building principals are responsible for staff and student daily symptom screening protocols.

Students: School Safety Coordinator Staff: Director of Human Resources

N Y







Needed

PD Required

(Y/N) * Isolating or

quarantining students, staff, or visitors if they become sick or demonstrate a history of exposure

The individual will be immediately separated from others, and parent/CCHD will be contacted as appropriate. A separate space will be designated in each building for this purpose.

The school will maintain adequate personal protective equipment for use when individuals become ill, including gowns, masks, eye protection, and gloves.

The area(s) used by the sick person will be closed off immediately, and not used until it can be cleaned and disinfected.

The person will be provided with guidance for self-isolation at home and the guidelines for returning to school, as directed by the Chester County Health Department.

If an individual requires transportation by ambulance, the District will alert the ambulance and hospital staff that the person may have Covid-19.

The building administrator will inform the district pandemic coordinator if anyone becomes sick while at school, and the Director of Human Resources as applicable.

Pandemic Coordinator and Safety Coordinator

PPE N

* Returning isolated or quarantined staff, students, or visitors to school

Before returning to school, staff and students who have been isolated or quarantined must provide medical documentation that they have met the requirements for return to school/work as currently outlined by Chester County Health Department. The most current guidance from June 19, 2020 is below.

Pandemic Coordinator and Safety Coordinator

NA N



Below is the June 19, 2020 guidance from Chester County Health Department regarding exclusion and return to school:

Scenario Exclude From

School Return to School After…

#1 – No Symptoms No Not applicable #2 – COVID-19

Symptoms Yes Individual should be tested for COVID-19.

If test result is negative, return to school 3 days after symptoms are no longer present.

If test result is positive, follow return to school guidance for scenario #3.

#3 – Positive COVID-19 PCR Test with Symptoms

Yes 3 days with no fever and improvement in symptoms and 10 days since symptoms first appeared

#4 – Positive COVID-19 PCR Test without Symptoms

Yes 10 days after the PCR test was collected

If symptoms develop during 10 days, follow return to school guidance for scenario #3.

#5 – Close Contact with Symptoms

Yes Individual should be tested for COVID-19.

If test result is negative, return to school 14 days after last exposure to the person with COVID-19 and symptoms have resolved.


#6 – Close Contact of COVID-19 without Symptoms

Yes 14 days after the date of last exposure to the person with COVID-19








Needed

PD Required

(Y/N) Notifying staff, families, and the public of school closures and within-school-year changes in safety protocols

Communication to staff, families, and the public have and will continue to be ongoing. Any necessary school closures or within school year changes in safety protocols will be communicated via multiple methods including the district email blast, website, all-call telephone system, PTO newsletters, and other tools. Any communication will be done in alignment with relevant privacy rules and in coordination with relevant health authorities.

Other monitoring and screening practices

Student Emotional Wellness: District professional staff will be alert to student social, emotional, and behavioral health. TESD Staff Emotional Wellness: District staff will be alert to staff social, emotional, and behavioral health

District Professional Staff District Administration and Staff

Student Intervention and Child Study Teams, Student Assistance Programs District Resilience Initiative and Trauma-Informed Approaches Employee Assistance Program

No No

Other Considerations for Students and Staff

Key Questions

• What is the local policy/procedure regarding face coverings for staff? What is the policy/procedure for students? • What special protocols will you implement to protect students and staff at higher risk for severe illness? • How will you ensure enough substitute teachers are prepared in the event of staff illness? • How will the LEA strategically deploy instructional and non-instructional staff to ensure all students have access to quality

learning opportunities, as well as supports for social emotional wellness at school and at home?




• Face coverings for anyone on District premises will follow the orders of the Pennsylvania Department of Health. As of July 24, 2020, anyone on the premises is obligated to wear a mask or face covering. The District will continue to monitor guidance and directives from the Pennsylvania Department of Health.

• Families of students at higher risk should contact the school nurse to discuss the development of an Individual Health Plan. The school may also follow the protocol for 504 Plan Eligibility and special education eligibility. Staff who are at higher risk should contact the Director of Human Resources so their specific circumstances can be reviewed. Additional safety equipment, safety protocols, and other accommodations may be provided depending upon the circumstances.

• The District is working with our substitute and aide/paraprofessional vendors to secure additional staff to support the instructional program and the safety guidelines.

• The District has developed a model of programming which incorporates both virtual and in-person instruction for grades K-12, the use of a block schedule at the secondary level, and the inclusion of social emotional wellness instruction and support into the school day for all students.





Needed

PD Required

(Y/N) * Protecting

students and staff at higher risk for severe illness

Families of students at higher risk should contact the school nurse to discuss the development of an Individual Health Plan. The school will also follow the protocol for 504 Plan Eligibility and special education eligibility. Staff who are higher risk should contact the Director of Human Resources to discuss their specific circumstances.

Building Principal N/A N







Needed

PD Required

(Y/N) * Use of face

coverings (masks or face shields) by all staff

Face coverings for anyone on District premises will follow the orders of the Pennsylvania Department of Health. As of July 24, 2020, anyone on the premises is obligated to wear a mask or face covering. The District will continue to monitor guidance and directives from the Pennsylvania Department of Health. The District will also make available face shields for teachers. Physical barriers such as plexiglass shields (both installed and flexible) will be used in classrooms. Shields such as sneezeguards or other barriers will be available.

Building Principal NA N

* Use of face coverings (masks or face shields) by all students

Face coverings for anyone on District premises will follow the orders of the Pennsylvania Department of Health. As of July 24, 2020, anyone on the premises is obligated to wear a mask or face covering. The District will continue to monitor guidance and directives from the Pennsylvania Department of Health. Physical barriers such as plexiglass shields (both installed and flexible) will be used in classrooms. Students not able to wear a mask shall have a portable ‘sneeze’ guard shield for their desk.


Unique safety protocols for students with complex needs or other vulnerable individuals

Students with complex or low-incidence needs will be supported and their IEP or 504 Plan updated to ensure access to instruction. The District may request medical documentation and other information be provided by the child’s treating physician(s). Medically fragile students and staff assigned to those students should have a daily symptom screening at school. Staff with complex needs should contact the Director of Human Resources to discuss their specific circumstances.


Strategic deployment of staff

The District has developed a model of programming incorporating both virtual and in-person instruction for grades K-12, the use of a block schedule at the secondary level, and the inclusion of social emotional wellness instruction and support into the school day for all students.




Health and Safety Plan Professional Development

The success of your plan for a healthy and safe reopening requires all stakeholders to be prepared with the necessary knowledge and skills to implement the plan as intended. For each item that requires professional development, document the following components of your professional learning plan.

• Topic: List the content on which the professional development will focus. • Audience: List the stakeholder group(s) who will participate in the professional learning activity. • Lead Person and Position: List the person or organization that will provide the professional learning. • Session Format: List the strategy/format that will be utilized to facilitate participant learning. • Materials, Resources, and or Supports Needed: List any materials, resources, or support required to implement the

requirement. • Start Date: Enter the date on which the first professional learning activity for the topic will be offered. • Completion Date: Enter the date on which the last professional learning activity for the topic will be offered.

Topic Audience Lead Person and Position

Session Format


Needed Start Date Completion

Date

Health and safety protocols All employees

Pandemic Coordinator, Safety Coordinator

Virtual Presentation 8/1/2020 Ongoing

Health and safety protocols

Students by level

Building principal and building nurse

Virtual and in-person Presentation 9/21/2020 Ongoing

Health and safety protocols Parents

Pandemic Coordinator, Safety Coordinator

Virtual Presentation 8/1/2020 ongoing



Health and Safety Plan Communications

Timely and effective family and caregiver communication about health and safety protocols and schedules will be critical. Schools should be particularly mindful that frequent communications are accessible in non-English languages and to all caregivers (this is particularly important for children residing with grandparents or other kin or foster caregivers). Additionally, LEAs should establish and maintain ongoing communication with local and state authorities to determine current mitigation levels in your community.

Topic Audience Lead Person and Position Mode of Communications Start Date Completion

Date June 12: Pandemic Team announcement, status of planning and PDE guidance information June 26 – Pandemic planning update July 20 – Pandemic planning update, new guidance from PDE and PADOH, dates of public meetings

Community

Pandemic Coordinator & Communications Coordinator

Email and website postings 6/12/2020 Ongoing

Athletic plan presentation Athletes & Parents

Pandemic Coordinator, Athletic Director, Safety Coordinator

Virtual meeting, recording shared with families 6/30/2020 Ongoing

Re-Opening TESD page Families & Community

Communications Coordinator Website postings 7/24/2020 Ongoing

Proposed Re-Opening Plan Presentation

Families & community District Virtual presentation 7/27/2020 7/27/2020



Health and Safety Plan Summary: Tredyffrin/Easttown School District

Anticipated Launch Date: August 31, 2020

Use these summary tables to provide your local education community with a detailed overview of your Health and Safety Plan. LEAs are required to post this summary on their website. To complete the summary, copy and paste the domain summaries from the Health and Safety Plan tables above.

Facilities Cleaning, Sanitizing, Disinfecting and Ventilation

Requirement(s) Strategies, Policies and Procedures * Cleaning, sanitizing, disinfecting, and ventilating learning

spaces, surfaces, and any other areas used by students (i.e., restrooms, drinking fountains, hallways, and transportation)

• School buses will be cleaned by the bus companies providing this service. Cleaning standards and requirements for materials will be shared with these vendors. This includes disinfecting buses after each run.

• Frequently touched surfaces and objects in the school building will be cleaned at least daily.

• Student desks will be disinfected at least daily. • Restrooms will be cleaned frequently throughout the school day. • Interior doors will be left open to fullest extent possible to

eliminate touching of door handles. • In addition to the cleaning conducted by custodial staff, cleaning

materials will be available for other staff to use throughout the school day.

• Sharing of equipment such as keyboards, tools, or art supplies will be limited to fullest extent feasible. Users will clean their hands before and after using any shared equipment. Shared equipment should be cleaned before and after use. To reduce shared computer equipment, all students in grades K-4 will have an individual iPad for use, and students in grades 5-12 will have a laptop provided to them by the District.

• Standard cleaning protocols will be used to clean surfaces that are not high touch, such as bookcases, carpets or floors, unless directed to alter this practice by health authorities.



Requirement(s) Strategies, Policies and Procedures • Students should not be present when disinfectants are used.

Students should not be required to participate in disinfecting of school furniture or equipment.

• Drinking fountains will not be available for use. Students and staff may bring in reusable bottles or bottled water.

• All cleaning and disinfectant products used will comply with

relevant CDC, EPA and OSHA requirements. • Custodial staff have been trained in proper cleaning protocols and

provide regular refresher training. • District HVAC systems have been balanced to meet American

Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE) and International Mechanical Code (IMC) requirements for the exchange of outside air and ventilation.

• Unless otherwise designated, windows should remain closed to ensure efficiency of this process. There may be situations in which windows will be opened, i.e., if directed by the health authorities.

• The District will monitor operational guidance and adjust practices as needed in cleaning, sanitizing, disinfecting, and ventilation.


Requirement(s) Strategies, Policies and Procedures * Classroom/learning space occupancy that allows for 6

feet of separation among students and staff throughout the day, to the maximum extent feasible

* Restricting the use of cafeterias and other congregate

settings, and serving meals in alternate settings such as classrooms

In both Yellow and Green, families may choose to have their child access virtual instruction for all classes, or go to school for in-person instruction. In-school capacity and in-school rotation to be determined based on current color phase, guidance on social distancing, gathering size limitations, and number of families that opt to participate in in-person instruction. Classrooms and learning spaces will be arranged to enable 6 feet of spacing between students, with desks facing the same direction, to the maximum extent feasible.



Requirement(s) Strategies, Policies and Procedures * Hygiene practices for students and staff including the

manner and frequency of hand-washing and other best practices

* Posting signs, in highly visible locations, that promote

everyday protective measures, and how to stop the spread of germs

* Handling sporting activities consistent with the CDC

Considerations for Youth Sports for recess and physical education classes

Limiting the sharing of materials among students Staggering the use of communal spaces and hallways Adjusting transportation schedules and practices to create social distance between students Limiting the number of individuals in classrooms and other learning spaces, and interactions between groups of students Coordinating with local childcare regarding on site care, transportation protocol changes and, when possible, revised hours of operation or modified school-year calendars Other social distancing and safety practices

Adults will maintain a distance of at least 6 feet from other adults to the maximum extent feasible. Staff will maintain at least 6 feet from student, whenever possible and when not disruptive to the educational process. Students will primarily eat lunch in their classrooms. If the cafeterias are used it will only be with groups that can adequately engage in social distancing or meet other current criteria as defined by PDE and PADOH. If possible, outdoor spaces will be used. Meals purchased in school will be individually packaged. The cafeteria will not offer ala carte, salad bar, or similar options. Proper hygiene will be encouraged for all students and staff before eating their meal. Congregating in shared spaces such as the lobby, faculty lounge or other settings is strongly discouraged. Schools may place additional limits on foods with allergens being brought into the building or classroom to ensure compliance with individual student health needs, 504 plans or IEPs. The District has and will continue to provide information for staff, and will provide information to parents and students regarding hygiene practices that promote schoolwide health and safety. Training will use materials provided by accepted public health authorities including the World Health Organization, Centers for Disease Control, and Pennsylvania Department of Health. Communicating the key components of the plan to mitigate the spread of Covid-19 will be done in different formats at frequent intervals to all members of the school community.

https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/youth-sports.html

https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/youth-sports.html



Requirement(s) Strategies, Policies and Procedures Communication will stress social distancing, face coverings, symptom screening, hygiene practices, and the obligation to stay home if ill. Signage has been posted in highly visible locations such as restrooms, entrances and other locations. Signs will be in multiple languages. The primary source of the signs will be from CDC. In accordance with guidance from the Chester County Health Department and the American Association of Pediatricians, only visitors providing essential duties (e.g. contractors, delivery staff, etc.) should enter the building. Essential parent visits to schools will be by appointment only, and will be limited. Parent meetings will be held virtually, using both video and audio. All visitors must follow CDC and CCHD symptom screening guidelines, wear a face covering, and maintain social distancing. PE will occur using social distancing standards and held outside whenever possible. Sharing of items will be discouraged. Recess will occur outdoors to the maximum extent feasible and will include reinforcement of social distancing norms and personal hygiene. PA Sports Guidance: https://www.governor.pa.gov/covid-19/sports-guidance/ Sharing of materials will be minimized or eliminated. Extra materials will be obtained to extent possible. Hygiene practices will be strongly encouraged when materials or equipment is shared. Shared materials will be sanitized between users. To reduce the sharing of technology, all students will have a personal device (ipad or laptop) for use in all phases.





Requirement(s) Strategies, Policies and Procedures Bell schedules will be lengthened to increase passing time. In addition, to minimize students in the hallways, a block schedule will be implemented at the secondary level. Protocols and signage to manage traffic patterns throughout the building. Lockers will no longer be used at the secondary level. Promote social distancing on bus stops. Buses can operate with a maximum of two students per seat. Students from the same family should sit together. Students are required to wear face covering (mask or shield) while on the bus. Bus drivers must wear face covering (mask or shield) whenever others are on the bus unless it compromises the visual acuity of the driver.

Buses must be disinfected after each run and thoroughly cleaned daily In both Yellow and Green, families may choose to have their child access virtual instruction for all classes or go to school for in-person instruction. In-school capacity and in-school rotation to be determined based on current color phase, guidance on social distancing, gathering size limitations, and number of families that opt to participate in in-person instruction. Classrooms and learning spaces will be arranged to enable 6 feet of spacing between students.



Requirement(s) Strategies, Policies and Procedures A district administrator has been tasked as the liaison between the district and the childcare organization that rents space in our buildings, and relevant community organizations such as FLITE. The transportation office will communicate with relevant agencies. In addition to the items described above, physical barriers such as plexiglass will be used in higher traffic areas such as the front desk or main office.


Requirement(s) Strategies, Policies and Procedures * Monitoring


* Isolating or

quarantining students, staff, or visitors if they become sick or demonstrate a history of exposure

* Returning

isolated or

Staff and students will be required to self-monitor daily prior to coming to work/school. The criteria will be in compliance with the PA Department of Health and Chester County Health Department guidance. All staff will sign in daily affirming they are symptom-free. A contact-less thermometer is available in each building if needed. Students/parents will submit a daily affirmation that the child entering school is symptom free. A contact-less thermometer is available in each building if needed. If a staff member has symptoms, they will need to stay or go home and contact their health care provider and their supervisor. The supervisor will contact the Director of Human Resources who will contact the employee, the Chester County Department of Health as needed, and institute any necessary precautionary measures. If a student has symptoms, the parent should contact their school nurse to inform them and follow up with their healthcare provider. If necessary, school nurses will work with the school mental health specialist to provide a resource list to families who may not have ready access to a healthcare provider. Building principals are responsible for staff and student daily symptom screening protocols.



Requirement(s) Strategies, Policies and Procedures quarantined staff, students, or visitors to school

Notifying staff, families, and the public of school closures and within-school- year changes in safety protocols

The individual will be immediately separated from others, and parent/CCHD will be contacted as appropriate. A separate space will be designated in each building for this purpose.

The school will maintain adequate personal protective equipment for use when individuals become ill, including gowns, masks, eye protection, and gloves.

The area(s) used by the sick person will be closed off immediately, and not used until it can be cleaned and disinfected.

The person will be provided with guidance for self-isolation at home and the guidelines for returning to school, as directed by the Chester County Health Department.

If an individual requires transportation by ambulance, the District will alert the ambulance and hospital staff that the person may have Covid-19.

The building administrator will inform the district pandemic coordinator if anyone becomes sick while at school, and the Director of Human Resources as applicable. Before returning to school, staff and students who have been isolated or quarantined must provide medical documentation that they have met the requirements for return to school/work as currently outlined by Chester County Health Department. The most current guidance from June 19, 2020 is below.

Scenario Exclude From

School Return to School After…

#1 – No Symptoms No Not applicable



Requirement(s) Strategies, Policies and Procedures #2 – COVID-19

Symptoms Yes Individual should be tested for COVID-19.

If test result is negative, return to school 3 days after symptoms are no longer present.


#3 – Positive COVID-19 PCR Test with Symptoms

Yes 3 days with no fever and improvement in symptoms and 10 days since symptoms first appeared

#4 – Positive COVID-19 PCR Test without Symptoms

Yes 10 days after the PCR test was collected


#5 – Close Contact with Symptoms

Yes Individual should be tested for COVID-19.

If test result is negative, return to school 14 days after last exposure to the person with COVID-19 and symptoms have resolved.


#6 – Close Contact of COVID-19 without Symptoms

Yes 14 days after the date of last exposure to the person with COVID-19


Communication to staff, families, and the public have and will continue to be ongoing. Any necessary school closures or within school year changes in safety protocols will be communicated via multiple methods including the district email blast, website, all-call telephone system, PTO newsletters, and other tools. Any communication will be done in alignment with relevant privacy rules and in coordination with relevant health authorities.



Requirement(s) Strategies, Policies and Procedures


Requirement(s) Strategies, Policies and Procedures * Protecting students and staff at higher risk for severe

illness * Use of face coverings (masks or face shields) by all staff * Use of face coverings (masks or face shields) by all

students Unique safety protocols for students with complex needs or other vulnerable individuals Strategic deployment of staff

Families of students at higher risk should contact the school nurse to discuss the development of an Individual Health Plan. The school will also follow the protocol for 504 Plan Eligibility and special education eligibility. Staff who are higher risk should contact the Director of Human Resources to discuss their specific circumstances. Face coverings for anyone on District premises will follow the orders of the Pennsylvania Department of Health. As of July 24, 2020, anyone on the premises is obligated to wear a mask or face covering. The District will continue to monitor guidance and directives from the Pennsylvania Department of Health. The District will also make available face shields for teachers. Physical barriers such as plexiglass shields (both installed and flexible) will be used in classrooms. Students not able to wear a mask shall have a portable ‘sneeze’ guard shield for their desk. Face coverings for anyone on District premises will follow the orders of the Pennsylvania Department of Health. As of July 24, 2020, anyone on the premises is obligated to wear a mask or face covering. The District will continue to monitor guidance and directives from the Pennsylvania Department of Health.



Requirement(s) Strategies, Policies and Procedures Physical barriers such as plexiglass shields (both installed and flexible) will be used in classrooms. Students not able to wear a mask shall have a portable ‘sneeze’ guard shield for their desk. Students with complex or low-incidence needs will be supported and their IEP or 504 Plan updated to ensure access to instruction. The District may request medical documentation and other information be provided by the child’s treating physician(s). Medically fragile students and staff assigned to those students should have a daily symptom screening at school. Staff with complex needs should contact the Director of Human Resources to discuss their specific circumstances. The District has developed a model of programming incorporating both virtual and in-person instruction for grades K-12, the use of a block schedule at the secondary level, and the inclusion of social emotional wellness instruction and support into the school day for all students.



Health and Safety Plan Governing Body Affirmation Statement

The Board of Directors/Trustees for Tredyffrin/Easttown School District reviewed and approved the Phased School Reopening Health and Safety Plan on July 29, 2020

The plan was approved by a vote of:

Yes

No

Affirmed on: July 29, 2020

By:

(Signature* of Board President)

(Print Name of Board President)

*Electronic signatures on this document are acceptable using one of the two methods detailed below.

Option A: The use of actual signatures is encouraged whenever possible. This method requires that the document be printed, signed, scanned, and then submitted.

Option B: If printing and scanning are not possible, add an electronic signature using the resident Microsoft Office product signature option, which is free to everyone, no installation or purchase needed.

APPROVED June 29, 2020 DRAFT REVISED PLAN: JULY 24, 2020

1

Tredyffrin/Easttown School District In Person Staff and Student Meetings

Health and Safety Plan The decision to resume individual in-person activities, including counselor meetings, placement testing and psychological testing, is within the discretion of a school entity’s governing body. Tredyffrin/Easttown School District developed this In-Person Staff and Student Meetings Health and Safety Plan aligning to the PDE Preliminary Guidance for Phased Reopening of Pre-K to 12 Schools prior to conducting any face to face meetings with students that may need to occur during the summer.

The Tredyffrin/Easttown School District shall continue to monitor its Health and Safety Plan throughout the year and update as needed. All revisions should be reviewed and approved by the governing body prior to posting on the school entity’s public website.


2

Table of Contents

In Person Meeting Health and Safety Plan .................................................................. 3

Resuming inperson meetings- ................................................................................................ 4

Primary Point of Contact ......................................................................................................... 5


Cleaning, Sanitizing, Disinfecting and Ventilation ................................................................ 6

Social Distancing and Other Safety Protocols ..................................................................... 8

Monitoring Students and Staff Health .................................................................................15

Other Considerations for Students and Staff ......................................................................18

Health and Safety Plan Professional Development ...............................................................20

Health and Safety Plan Communications ..............................................................................21

In Person Meeting Health and Safety Plan Summary ............................................... 21



Monitoring Student and Staff Health ......................................................................................24

Other Considerations for Student and Staff ...........................................................................25

Health and Safety Plan Governing Body Affirmation Statement............................. 27


3

In Person Meeting - Health and Safety Plan: T/E School District

All decision-makers should be mindful that if there are cases of COVID-19 in the community, there are no strategies that completely eliminate transmission risk within a school population. The goal is to keep transmission as low as possible to safely continue school activities. All school activities must be informed by Governor Wolf’s Process to Reopen Pennsylvania. The administration has categorized reopening into three broad phases: red, yellow, or green. These designations signal how counties and/or regions may begin easing some restrictions on school, work, congregate settings, and social interactions:

• Red Phase: Schools remain closed for in-person instruction and no sports are allowed in counties designated as being in the Red Phase.

• Yellow Phase and Green Phase: Schools may resume after developing an in person written In Person Meeting Health and Safety Plan, to be approved by the local governing body (e.g. board of directors/trustees) and posted on the school entity’s publicly available website.

Use this template to document your LEA’s plan to bring back Staff and Students, how you will communicate the type with stakeholders in your community, and the process for continued monitoring of local health data to assess implications for school sports-related activity operations and potential adjustments throughout the school year.

Your school entity should account for changing conditions in your local In Person Meeting Health and Safety Plan to ensure seamless transition from more to less restrictive conditions in each of the phase requirements as needed. Depending upon the public health conditions in any county within the Commonwealth, there could be additional actions, orders, or guidance provided by the Pennsylvania Department of Education (PDE) and/or the Pennsylvania Department of Health (DOH) designating the county as being in the red, yellow, or green phase. Some counties may not experience a straight path from a red designation, to a yellow, and then a green designation. Instead, cycling back and forth between less restrictive to more restrictive designations may occur as public health indicators improve or worsen.



4

Resuming: In Person Meetings and Activities

Key Questions

• How do you plan to bring students and staff back to physical school buildings, particularly if social distancing is still required? • How will you communicate your plan to your families? • Once you resume In Person Meetings, what will the decision-making process look like to prompt a school closure or other

significant modification to these activities?


This plan provides details regarding how the Tredyffrin/Easttown School District shall bring students to our buildings for any in person meetings that may need to occur.

• During the summer, students may need to enter buildings to interact with staff, only at the invitation of staff. These meetings may only occur if the District is in Green or Yellow phase, and if the meeting cannot take place through other tools such as Microsoft Teams. If we are in the Red phase, face to face meetings with students are not permitted. Any interaction that is anticipated to last more than 10 minutes in duration falls under the jurisdiction of this plan. This plan is designed to facilitate that process.

• Examples of in person meetings include but are not limited to: students being evaluated for special education services, students and family meetings with school counselors, and curriculum based diagnostic assessments for purposes of course placement.

• The plan will be communicated through an email blast to all families and posted on the District website. In addition, when families are contacted to bring their student to school, the family will be informed of the plan.

• Any modifications to these activities will be in response to evolving guidance from all applicable federal, state, and local authorities, including the Pennsylvania Department of Education, the Pennsylvania Department of Health, and Chester County Health Department.

Anticipated launch date for in person meeting and activities: June 30, 2020


5

Primary Point of Contact

Each school entity must designate a primary point of contact with defined roles and responsibilities for health and safety preparedness and response planning for in person meetings. The point of contact will be responsible for responding to all questions related to COVID-19. All parents, students, and staff must be provided the person’s contact information.

Point of Contact Name Position of Point of Contact Contact Information

Dr. Chris Groppe COVID 19- Administrator [email protected] 610-240-1919


For each domain of the In-Person Staff and Students Meetings- Health and Safety Plan, draft a detailed summary describing the key strategies, policies, and procedures your LEA will employ to satisfy the requirements of the domain. The domain summary will serve as the public-facing description of the efforts your LEA will take to reduce the health and safety risks to every stakeholder in your local education community. Thus, the summary should be focused on the key information that staff, students, and families will require to clearly understand your local plan for the phased reopening of schools. Use the key questions to guide your domain summaries.


• Action Steps under Yellow and Green Phase: Identify the discrete action steps required to prepare for and implement the requirement under the guidelines outlined for counties in yellow or green. List the discrete action steps for each requirement in sequential order.

• Lead Individual(s) and Position(s): List each person responsible for ensuring the action steps are fully planned and the system is prepared for effective implementation.

• Materials, Resources, and/or Supports Needed: List any materials, resources, or supports required to implement the requirement.



6

• Professional Development (PD) Required: Identify the training or professional development that will be provided to staff, students, families, and other stakeholders to implement each requirement effectively.



Key Questions

• How will you ensure the facilities are cleaned and ready to safely welcome students and staff? • How often will you implement cleaning, sanitation, disinfecting, and ventilation protocols/procedures to maintain student and

staff safety? • What protocols will you put in place to clean and disinfect throughout the day? • Which stakeholders will be trained on cleaning, sanitizing, disinfecting, and ventilation protocols? When and how will the

training be provided? How will preparedness to implement because of the training be measured?


• The District custodial staff has implemented cleaning protocols consistent with the CDC COVID-19 cleaning recommendations. Deep cleaning of meeting rooms will occur nightly.

• Cleaning of surfaces will be completed before and after meetings, using cleaning products that fulfill CDC requirements. This will be facilitated by the District staff person who has organized the meeting.

• District HVAC systems are designed to meet the ASHRAE mechanical code standards and the IMC code requirements. In general, ASHRAE recommends a system that maximizes bringing outside air to a space, while keeping the windows closed.

• Custodial staff have been trained on all cleaning procedures and there will be ongoing reminders.


7

Requirements Action Steps under Yellow and Green Phase


Materials, Resources, and

or Supports Needed

PD Required

(Y/N)

* Cleaning, sanitizing, disinfecting, and ventilating spaces, surfaces, and any other areas used by student and staff (i.e., restrooms, drinking fountains, classrooms and conference rooms)

Cleanings will occur before and after meetings.

Cleaning products will be made available to staff.

Restrooms will be cleaned on regularly scheduled basis.

Deep Cleaning of meeting rooms will occur nightly.

Building Administrator

Custodial Staff N

Other cleaning, sanitizing, disinfecting, and ventilation practices

District HVAC systems have been balanced to meet American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE) and International Mechanical Code (IMC) requirements for the exchange of outside air and ventilation.

District Business Manager

Maintenance Staff

N


8


Key Questions

• How will you group students with staff to limit the number of individuals who come into contact with one another throughout the conditioning, practices, meetings, team meals, games, etc.?

• What policies and procedures will govern use of other communal spaces (locker rooms, restrooms)? • How will you utilize outdoor space to meet social distancing requirements? • What hygiene routines will be implemented? • How will social distancing and other safety protocols vary based on age ranges? • Which stakeholders will be trained on social distancing and other safety protocols? When and how will the training be

provided?


• Meetings will only occur in the Yellow or Green phase; meetings are not permitted in Red phase. • When invited for the meeting, families and their student will be informed of the social distancing guidelines, use of masks, and

how any materials will be treated. • Families will be asked to affirm their student has no symptoms based on the current Chester County Health Department

guidance before the student (and parent if applicable) is permitted to enter the building. • Spaces will be used to maximize social distancing and minimize interaction in communal spaces such as the lobby. • All staff involved in interacting with the student or family shall be provided with training using MS Teams to review the

protocols to be in use during these meetings, prior to being permitted to schedule any meeting.


9




or Supports Needed

PD Required

(Y/N)


10

* Protocols for social distancing students and staff throughout all activities, to the maximum extent feasible

• Appropriate signage will be posted to remind of social distance protocols that are to be followed.

Face coverings for anyone on District premises will follow the orders of the Pennsylvania Department of Health. As of July 24, 2020, anyone on the premises is obligated to wear a mask or face covering. The District will continue to monitor guidance and directives from the Pennsylvania Department of Health.

• No physical contact including shaking hands.

• When possible, parents should remain in their vehicles.

• Meetings will be scheduled in locations that will accommodate six feet social distancing

• Plexiglass shields will be used during testing when social distancing cannot be observed.

• Measures will be taken to mitigate staff and students touching the same materials.

• Face shields will be offered in lieu of face masks for times when it is imperative to see the staff member’s mouth.

• Disinfecting of testing materials will occur before and after each time they are used.

Building administrator and staff member arranging the meeting

Masks Face shields Plexiglass shields Cleaning supplies Signage

Required Virtual Meeting with staff members to review plan.


11




or Supports Needed

PD Required

(Y/N)

* Procedures for serving food at events

• Students will be asked to bring their own water bottles and snacks if they wish to have any.

staff member arranging the meeting

N/A N

* Hygiene practices for students and staff which include the manner and frequency of hand-washing and other best practices

• Adequate restrooms are available for use by staff and students for proper hygiene and hand washing. The restrooms will be cleaned regularly.

Building administrator

Signage in restrooms

N

* Posting signs, in highly visible locations, that promote everyday protective measures, and how to stop the spread of germs

• CDC signage has been laminated and will be placed at each school.


Signage N


• When possible, parents should remain in their vehicles.


N/A N


12




or Supports Needed

PD Required

(Y/N)

Limiting the sharing of materials and equipment among staff and students

• All shared objects will be disinfected after each person touches it.

• Limit shared objects to those required for testing only.

• Supplies and equipment should be cleaned at the conclusion of each session by staff.

Staff member arranging the meeting

Cleaning supplies N


13




or Supports Needed

PD Required

(Y/N)

Adjusting transportation schedules and practices to create social distance

• Transportation provided by family • Students may be transported to non-

district provided programs in accordance with guidance from Chester County Health Department: promote social distancing on bus stops, buses can operate with a maximum of two students per seat. Students from the same family should sit together

• Face coverings for anyone on District premises will follow the orders of the Pennsylvania Department of Health. As of July 24, 2020, anyone on the premises is obligated to wear a mask or face covering. The District will continue to monitor guidance and directives from the Pennsylvania Department of Health.

• Buses must be disinfected after each run and thoroughly cleaned daily.

• Once the student is received at the site, the student will follow the protocols of that site.


N/A N

Limiting the number of individuals per activity

• Conferences for one student at a time. • Parents will be allowed to visit testing

space if requested, they may not remain in testing spaces during testing.

Building administrator and staff member arranging the meeting

N/A N


14


15

Monitoring Students and Staff Health

Key Questions

• How will you monitor student, staff, and others who interact with each other to ensure they are healthy and not exhibiting signs of illness?

• Who will be responsible for monitoring? • Where will the monitoring take place? • When and how frequently will the monitoring take place? • What is the policy for quarantine or isolation if a staff, student, or other member of the school community becomes ill or has

been exposed to an individual confirmed positive for COVID-19? What conditions will a staff or student confirmed to have COVID-19 need to meet to safely return to building? Which staff will be responsible for making decisions regarding quarantine or isolation requirements of staff or students?

• When and how will families be notified of confirmed staff or student illness or exposure and resulting changes to the local Health and Safety Plan?

• Which stakeholders will be trained on protocols for monitoring student and staff health? When and how will the training be provided?


• Anyone entering the building for a meeting must be considered free of any symptoms as outlined in the Chester County Health Department’s guidance of June 19, 2020.

• Staff and visitors will complete an online assurance tool affirming they are symptom free. The staff member organizing the meeting will check this list before beginning the meeting with the family/student.


16


Lead Individual

and Position

Materials, Resources, and or Supports Needed

PD Required

(Y/N) * Monitoring


• All staff, students, and parents who enter the building must use the online self-report screening to affirm they are free of symptoms as described in the current Chester County Health Department.

• Anyone who has symptoms will not be permitted on campus, and advised to contact their healthcare provider.

• Staff must review the screening report at the start of each session and confirm that the student in attendance has completed a screening survey that day.

Staff member organizing the meeting

Access to self-report tool

Y


17


Lead Individual

and Position


PD Required


quarantining students, staff, if they become sick or demonstrate a history of exposure

• The student will be immediately separated from others, and their parent contacted. A separate space will be designated in each building for this purpose.

• The school will maintain adequate personal protective equipment for use when individuals become ill, including gowns, masks, eye protection, and gloves.

• The area(s) used by the sick person will be closed off immediately, and not used until it can be cleaned and disinfected.

• The person will be provided with guidance for self-isolation at home and the guidelines for returning to school, as outlined in the Chester County Health Departments guidance of June 19, 2020.

• If an individual requires transportation by ambulance, alert the ambulance and hospital staff that the person may have Covid-19.

• The building administrator will inform the district pandemic coordinator.

Building administrator and staff member organizing the meeting

PPE Y

* Returning isolated or quarantined staff or students, to school building

● Before re-scheduling the meeting, the student must meet the requirements for return as described in the Chester County Health Department’s guidance dated June 19, 2020.


N/A N


18


Lead Individual

and Position


PD Required

(Y/N) Notifying staff, families about cancellation of meetings, school closures and other changes in safety protocols

• Staff will communicate important information via email in the event a meeting needs to be cancelled.

Staff organizing the meeting

N/A N


Key Questions

• How will you determine which staff are willing/able to return? How will you accommodate staff who are unable or unwilling to return?

• How will you determine which students are willing/able to return? How will you accommodate students who are unable or unwilling return?

• What is the local policy/procedure regarding face coverings for all staff? What is the policy/procedure for students? • What special protocols will you implement to protect students and staff at higher risk for severe illness? • How will you address staff who are ill, or who have family members who have become ill? • Which stakeholders will be trained on these protocols? When and how will the training be provided?


• Students or staff at higher risk are not required to attend in person meetings. • All staff will wear a face covering in accordance with the Pennsylvania Department of Health Order. • Student face coverings are strongly encouraged.


19


Lead Individual

and Position


or Supports Needed

PD Required

(Y/N)

* Protecting staff and students at higher risk for severe illness

• Staff and students at higher risk for severe illness will not be required to attend in person meetings or testing. Other arrangements will be made on a case-by-case basis.

Building administrator or staff member organizing the meeting

N/A Y

* Use of face coverings by all staff

Face coverings for anyone on District premises will follow the orders of the Pennsylvania Department of Health. As of July 24, 2020, anyone on the premises is obligated to wear a mask or face covering. The District will continue to monitor guidance and directives from the Pennsylvania Department of Health. .


N/A Y


20


Lead Individual

and Position


or Supports Needed

PD Required

(Y/N)

* Use of face coverings by all Students



N/A Y

In Person Meeting Health and Safety Plan Professional Development

The success of your plan for resuming in person meeting activities safely requires all stakeholders to be prepared with the necessary knowledge and skills to implement the plan as intended. For each item that requires staff training, document the following components of your professional learning plan.

• Topic: List the content on which the professional development will focus. • Audience: List the stakeholder group(s) who will participate in the learning activity. • Lead Person and Position: List the person or organization that will provide the professional learning. • Session Format: List the strategy/format that will be utilized to facilitate professional learning. • Materials, Resources, and or Supports Needed: List any materials, resources, or support required to implement the

requirement. • Start Date: Enter the date on which the first professional learning activity for the topic will be offered.


21

• Completion Date: Enter the date on which the last professional learning activity for the topic will be offered.


Session Format



Date

In person meeting plan Participating Staff

Mark Cataldi Nicole Roy Chris Groppe

Virtual Meeting MS Teams platform 6/30/2020 6/30/2020

In Person Meeting Health and Safety Plan Communications

Timely and effective family and caregiver communication about in person meeting health and safety protocols and schedules will be critical. Schools should be particularly mindful that frequent communications are accessible in non-English languages and to all caregivers (this is particularly important for children residing with grandparents or other kin or foster caregivers). Additionally, school entities should establish and maintain ongoing communication with local and state authorities to determine current mitigation levels in your community.

Topic Audience Lead Person and Position Mode of Communication Start Date Completion

Date In person meeting health and safety protocols Parents Mark Cataldi

Nicole Roy Email 6/30/2020 Ongoing

In Person Meeting Health and Safety Plan Summary: T/E School District

Anticipated Launch Date: June 30, 2020


22

Use these summary tables to provide your local education community with a detailed overview of your In-Person Meeting Health and Safety Plan. School entities are required to post this summary on their website. To complete the summary, copy and paste the domain summaries from the In-Person Meeting Health and Safety Plan tables above.

Facilities Cleaning, Sanitizing, Disinfecting, and Ventilation

Requirement(s) Strategies, Policies and Procedures * Cleaning, sanitizing, disinfecting, and ventilating

learning spaces, surfaces, and any other areas used by students (i.e., restrooms, drinking fountains, locker rooms, and transportation)

• Cleanings will occur before and after meetings. • Cleaning products will be made available to staff. • Restrooms will be cleaned on regularly scheduled basis. • Deep Cleaning of meeting rooms will occur nightly. • District facilities meet ASHRAE, IMC, and OSHA

standards for air exchange/ventilation.


Requirement(s) Strategies, Policies and Procedures * Protocols for social distancing Students and staff

throughout all activities, to the maximum extent feasible * Procedures for serving food at events including team

meetings and meals * Hygiene practices for Students and staff including the

manner and frequency of hand-washing and other best practices

* Posting signs, in highly visible locations, that promote


• Appropriate signage will be posted to remind of social distance protocols that are to be followed.


• No physical contact including shaking hands. • When possible, parents should remain in their vehicles. • Meetings will be scheduled in locations that will

accommodate six feet social distancing


23

Requirement(s) Strategies, Policies and Procedures Identifying and restricting non-essential visitors and

volunteers Limiting the sharing of materials and equipment among Students Staggering the use of communal spaces Adjusting transportation schedules and practices to create social distance between students Other social distancing and safety practices

• Plexiglass shields will be used during testing when social distancing cannot be observed.

• Measures will be taken to mitigate staff and students touching the same materials.

• Face shields will be offered in lieu of face masks for times when it is imperative to see the staff member’s mouth.

• Disinfecting of testing materials will occur before and after each time they are used.

• Students will be asked to bring their own water bottles and snacks if they wish to have any.

• Adequate restrooms are available for use by staff and students for proper hygiene and hand washing. The restrooms will be cleaned regularly.

• CDC signage has been laminated and will be placed at each school.

• All shared objects will be disinfected after each person touches it.

• Limit shared objects to those required for testing only. • Supplies and equipment should be cleaned at the

conclusion of each session by staff. • Transportation provided by family • Conferences for one student at a time. • Parents will be allowed to visit testing space if

requested, they may not remain in testing spaces during testing.

Students may be transported to non-district provided programs in accordance with guidance from Chester County Health Department: promote social distancing on bus stops, buses can


24

Requirement(s) Strategies, Policies and Procedures operate with a maximum of two students per seat. Students from the same family should sit together. Face coverings for anyone on District premises will follow the orders of the Pennsylvania Department of Health. As of July 24, 2020, anyone on the premises is obligated to wear a mask or face covering. The District will continue to monitor guidance and directives from the Pennsylvania Department of Health.

• Buses must be disinfected after each run and thoroughly cleaned daily.

• Once the student is received at the site, the student will follow the protocols of that site.

Monitoring Students and Staff Health

Requirement(s) Strategies, Policies and Procedures * Monitoring Students and staff for symptoms and history of

exposure * Isolating or quarantining Students, Staff, or visitors if they

become sick or demonstrate a history of exposure * Returning isolated or quarantined Staff, Students, or

visitors to school Notifying Staff, families, and the public of cancellation of activities, school closures and other changes in safety protocols

• All staff, students, and parents who enter the building must use the online self-report screening to affirm they are free of symptoms as described in the current Chester County Health Department guidance.

• Anyone who has symptoms will not be permitted on campus, and advised to contact their healthcare provider.

• Staff must review the screening report at the start of each session and confirm that the student in attendance has completed a screening survey that day.

• The student will be immediately separated from others, and their parent contacted. A separate space will be designated in each building for this purpose.


25

Requirement(s) Strategies, Policies and Procedures • The school will maintain adequate personal protective

equipment for use when individuals become ill, including gowns, masks, eye protection, and gloves.


• The person will be provided with guidance for self-isolation at home and the guidelines for returning to school, as outlined in the Chester County Health Departments guidance of June 19, 2020.


• The building administrator will inform the district pandemic coordinator.

• Before re-scheduling the meeting, the student must meet the requirements for return as described in the Chester County Health Department’s guidance dated June 19, 2020.

• Staff will communicate important information via email in the event a meeting needs to be cancelled.



26


* Protecting Students and Staff at higher risk for severe illness

* Use of face coverings by all Staff and athletic staff * Use of face coverings by all Students Unique safety protocols for Students with complex needs or other vulnerable individuals Management of Staff and Athletic Staff

• Staff and students at higher risk for severe illness will not be required to attend in person meetings or testing. Other arrangements will be made on a case-by-case basis.



27

In Person Meeting Health and Safety Plan Governing Body Affirmation Statement

The Board of Directors/Trustees for T/E School Board reviewed and approved the In Person Meeting Health and Safety Plan on July 29, 2020


Yes

No

Affirmed on: _________________________________

By:

(Signature of Board President)

Michele Burger, Tredyffrin/Easttown School District School Board President


Original Plan approved June 29, 2020 DRAFT REVISED Plan: JULY 24, 2020

1

Tredyffrin/Easttown School District PK-12 Athletics:

Off-Season Activities & Pre-Season Health and Safety Plan

The decision to resume sports-related activities, including conditioning, practices and games, is within the discretion of a school entity’s governing body. Each school entity must develop and adopt an Athletics Health and Safety Plan aligning to the PDE Preliminary Guidance for Phased Reopening of Pre-K to 12 Schools prior to conducting sports-related activities with students. The plan must include the provisions of this guidance, be approved by the local governing body of the school entity and be posted on the school entity’s publicly available website. School entities should also consider whether the implementation of the plan requires the adoption of a new policy or revision of an existing policy.

Each school entity should continue to monitor its Athletics Health and Safety Plan throughout the year and update as needed. All revisions should be reviewed and approved by the governing body prior to posting on the school entity’s public website.


2

Table of Contents

Athletics Health and Safety Plan.................................................................................. 3

Resuming PK-12 Sports-Related Activities ............................................................................. 4

Primary Point of Contact ......................................................................................................... 5


Cleaning, Sanitizing, Disinfecting and Ventilation ................................................................ 6

Social Distancing and Other Safety Protocols ..................................................................... 8

Monitoring Student Athletes and Staff Health .....................................................................16

Other Considerations for Student Athletes and Staff ..........................................................20

Athletic Health and Safety Plan Professional Development ...................................................22

Athletic Health and Safety Plan Communications ..................................................................23

Athletics Health and Safety Plan Summary .............................................................. 24



Monitoring Student Athletes and Staff Health ........................................................................28

Other Considerations for Student Athletes and Staff..............................................................29

Athletics Health and Safety Plan Governing Body Affirmation Statement ............ 31


3

Athletics Health and Safety Plan: Tredyffrin/Easttown School District

All decision-makers should be mindful that as long as there are cases of COVID-19 in the community, there are no strategies that completely eliminate transmission risk within a school population. The goal is to keep transmission as low as possible to safely continue school activities. All school activities must be informed by Governor Wolf’s Process to Reopen Pennsylvania. The administration has categorized reopening into three broad phases: red, yellow, or green. These designations signal how counties and/or regions may begin easing some restrictions on school, work, congregate settings, and social interactions:

• Red Phase: Schools remain closed for in-person instruction and no sports are allowed in counties designated as being in the Red Phase.

• Yellow Phase and Green Phase: Schools may resume sports-related activities after developing a written Athletics Health and Safety Plan, to be approved by the local governing body (e.g. board of directors/trustees) and posted on the school entity’s publicly available website.

Use this template to document your LEA’s plan to bring back student athletes and coaching staff, how you will communicate the type with stakeholders in your community, and the process for continued monitoring of local health data to assess implications for school sports-related activity operations and potential adjustments throughout the school year.

Your school entity should account for changing conditions in your local Athletics Health and Safety Plan to ensure seamless transition from more to less restrictive conditions in each of the phase requirements as needed. Depending upon the public health conditions in any county within the Commonwealth, there could be additional actions, orders, or guidance provided by the Pennsylvania Department of Education (PDE) and/or the Pennsylvania Department of Health (DOH) designating the county as being in the red, yellow, or green phase. Some counties may not experience a straight path from a red designation, to a yellow, and then a green designation. Instead, cycling back and forth between less restrictive to more restrictive designations may occur as public health indicators improve or worsen.



4

Resuming PK-12 Sports-Related Activities

Key Questions

• How do you plan to bring student athletes and staff back to physical school buildings, particularly if social distancing is still required?

• How did you engage stakeholders in the decision to resume sports-related activities, including try-outs, conditioning, practices, and games?

• How will you communicate your plan to your local sports and school communities? • Once you resume sports-related activities, what will the decision-making process look like to prompt a school closure or other

significant modification to sports activities?


• This plan is for off-season voluntary conditioning for sports, and only if we are in the Yellow or Green phase. It has been extended to include August pre-season practice and heat acclimation. It does not include tryouts or scrimmages.

• The plan will be shared during a public meeting, and then posted on the District website. Information will be shared with participants and their families via District approved communication methods including email.

• Any modifications to these activities will be in response to evolving guidance from all applicable federal, state, and local authorities, including the Pennsylvania Department of Education, the Pennsylvania Department of Health, and Chester County Health Department.

• The current plan will be extended through August 24, 2020.

Anticipated launch date for sports related activities: July 1, 2020


5

Primary Point of Contact

Each school entity must designate a primary point of contact with defined roles and responsibilities for health and safety preparedness and response planning for sports-related activities. The point of contact will be responsible for responding to all questions related to COVID-19. All parents, student athletes, officials, and coaches must be provided the person’s contact information.

Point of Contact Name Position of Point of Contact Contact Information

Dr. Chris Groppe Covid-19 Administrator [email protected] 610-240-1919


Use the action plan templates on the following pages to create a thorough plan for each of the requirements outlined in the Pennsylvania Guidance for All Sports Permitted to Operate During the COVID-19 Disaster Emergency.

For each domain of the Athletics Health and Safety Plan, draft a detailed summary describing the key strategies, policies, and procedures your LEA will employ to satisfy the requirements of the domain. The domain summary will serve as the public-facing description of the efforts your LEA will take to ensure health and safety of every stakeholder in your local education community. Thus, the summary should be focused on the key information that staff, students, and families will require to clearly understand your local plan for the phased reopening of schools. Use the key questions to guide your domain summaries.


• Action Steps under Yellow and Green Phase: Identify the discrete action steps required to prepare for and implement the requirement under the guidelines outlined for counties in yellow or green. List the discrete action steps for each requirement in sequential order.

• Lead Individual(s) and Position(s): List each person responsible for ensuring the action steps are fully planned and the system is prepared for effective implementation.




6

• Materials, Resources, and/or Supports Needed: List any materials, resources, or supports required to implement the requirement.

• Professional Development (PD) Required: Identify the training or professional development that will be provided to staff, students, families, and other stakeholders to implement each requirement effectively.



Key Questions

• How will you ensure the athletic facilities are cleaned and ready to safely welcome coaching staff and student athletes? • How often will you implement cleaning, sanitation, disinfecting, and ventilation protocols/procedures to maintain coaching staff

and student athlete safety? • What protocols will you put in place to clean and disinfect throughout the day? • Which stakeholders will be trained on cleaning, sanitizing, disinfecting, and ventilation protocols? When and how will the

training be provided? How will preparedness to implement as a result of the training be measured?


• Athletes are participating in voluntary off-season conditioning outdoors. • No indoor facilities will be used. Participants will be able to use indoor restrooms, and the restrooms will be cleaned on a

regular basis in accordance with CDC protocols. • Other cleaning protocols will be in place for use on equipment and materials involved in the activities. • Athletes will be transported to the practice space by their family. • These activities will only occur if we are in the Yellow or Green phase.


7




or Supports Needed

PD Required

(Y/N)

* Cleaning, sanitizing,disinfecting, andventilating spaces,surfaces, and anyother areas used bystudent athletes andsporting activities (i.e.,restrooms, drinkingfountains, lockerrooms andtransportation)

• Indoor facilities will not be available oruse other than restrooms.

• Water fountains will not be available.• Transportation will be provided by the

family.• Restrooms will be cleaned on a regularly

scheduled basis using CDC-approvedcleaning supplies.

Kevin Pechin Custodial Staff N

Other cleaning, sanitizing, disinfecting, and ventilation practices

N/A N/A N/A N


8


Key Questions

• How will conditioning, practice, and game spaces be organized and scheduled to mitigate spread? • How will you group student athletes with coaches to limit the number of individuals who come into contact with one another

throughout the conditioning, practices, meetings, team meals, games, etc.? • What policies and procedures will govern use of other communal spaces (locker rooms, restrooms)? • How will you utilize outdoor space to meet social distancing requirements? • What hygiene routines will be implemented? • How will you adjust student transportation to meet social distancing requirements? • How will social distancing and other safety protocols vary based on age ranges? • Which stakeholders will be trained on social distancing and other safety protocols? When and how will the training be

provided?


• Off-season conditioning is a voluntary activity and will occur outdoors. The only indoor usage will be for restrooms. No indoor communal spaces other than restrooms will be used. Restrooms will be cleaned regularly, and all participants will have access to supplies for personal hygiene.

• Social distancing will be observed. • Schedules will be staggered to the extent possible to mitigate contact with others.


9




or Supports Needed

PD Required

(Y/N)


10

* Protocols for social distancing student athletes and staff throughout all activities, to the maximum extent feasible

Social distancing is identified as keeping at least 6 feet of space between individuals to the maximum extent feasible. Yellow:

● Only conditioning and individual non-contact drills will be conducted with focus on individual skill building versus competition.

● No group huddles. ● Instruction should be given in a way that

maintains appropriate social distancing. ● Stretching, warmups, and cooldowns should

be done in a way that maintains appropriate social distancing.

● All participants will wear face coverings. ● Face coverings required for all adults unless

doing so jeopardizes their health. ● Athletes are encouraged to wear face

coverings at arrival and departure, and during down time (i.e. during instruction) unless doing so jeopardizes their health. Face coverings are not recommended during exertional activity.

● No physical contact including shaking hands, fist bumps, and high fives.

● No spectators. ● Parents who wish to be on site should remain

in their vehicle during the activity. Green:

Athletic Director N/A N


11

● Only conditioning, individual drills, and group drills with focus on limiting contact in close contact sports.

● No intrasquad scrimmages ● No group huddles. ● Instruction should be given in a way that

maintains appropriate social distancing. ● Stretching, warmups, and cooldowns should

be done in a way that maintains appropriate social distancing.

● Drills that require limited physical contact should be done in pods of 10 or less if possible.

● Indoor sports will do conditioning and individual drills outside.

● Face coverings required for all adults unless doing so jeopardizes their health.

● Athletes are encouraged to wear face coverings at arrival and departure, and during down time (i.e. during instruction) unless doing so jeopardizes their health. Face coverings are not recommended during exertional activity.

● No spectators. ● Parents who wish to be on site should remain

in their vehicle during the activity. ● Team meetings may take place in person

using social distancing or should take place on a virtual platform.


12




or Supports Needed

PD Required

(Y/N)

* Procedures for serving food at events

Athletes will bring their own water and snacks. Bottled water will be available if needed.

Athletic Director Bottled water N

* Hygiene practices for student athletes and staff which include the manner and frequency of hand-washing and other best practices

Adequate restrooms are available for use by athletes and coaches for proper hygiene and hand washing. The restrooms will be cleaned regularly.

Athletic Director Cleaning supplies N

* Posting signs, in highly visible locations, that promote everyday protective measures, and how to stop the spread of germs

CDC signage has been laminated and will be placed at each practice facility.

Athletic Director Signs N


• No spectators. • Parents who wish to be on site should remain

in their vehicle during the activity.



13




or Supports Needed

PD Required

(Y/N)

Limiting the sharing of materials and equipment among student athletes

Yellow: • No shared objects (including bottles,

towels, sports equipment, pinnies, etc.). Green:

• Limit shared objects to those required for sport only (i.e. footballs, basketballs, etc.). Athletes should still bring their own personal source of hydration and avoid sharing towels or pinnies.

• Team equipment should be cleaned at the conclusion of each session by coaching staff.

• Individual clothing or equipment (team issued or personal) should be cleaned at the conclusion of each session by the participant.

Athletic Director Cleaning supplies N

Staggering the use of communal spaces (i.e., locker rooms, weight rooms, etc.)

• Only outdoor communal spaces will be accessed.

• Indoor communal spaces are closed.



14




or Supports Needed

PD Required

(Y/N)

Adjusting transportation schedules and practices to create social distance

Off Season workouts will have staggered starts and finishes to reduce amount of people in one area


Limiting the number of individuals in athletic activity spaces, and interactions between groups of student athletes

Yellow: • Only conditioning and individual non-

contact drills will be conducted with focus on individual skill building versus competition.

Green: • Only conditioning, individual drills, and

group drills with focus on limiting contact in close contact sports.

• No intrasquad scrimmages • No group huddles. • Instruction should be given in a way that

maintains appropriate social distancing. • Stretching, warmups, and cooldowns

should be done in a way that maintains appropriate social distancing.

• Drills that require limited physical contact should be done in pods of 10 or less if possible.

Athletic Director


15




or Supports Needed

PD Required

(Y/N)

Other social distancing and safety practices

N/A Athletic Director N/A N


16

Monitoring Student Athletes and Staff Health

Key Questions

• How will you monitor student athletes, coaches, and others who interact with each other to ensure they are healthy and not exhibiting signs of illness?

• Who will be responsible for monitoring? • Where will the monitoring take place? • When and how frequently will the monitoring take place? • What is the policy for quarantine or isolation if a coach, student athlete, or other member of the school community becomes ill

or has been exposed to an individual confirmed positive for COVID-19? What conditions will a coach or student athlete confirmed to have COVID-19 need to meet to safely return to sports activities? Which staff will be responsible for making decisions regarding quarantine or isolation requirements of coaches or student athletes?

• When and how will families be notified of confirmed coach or student athlete illness or exposure and resulting changes to the local Athletics Health and Safety Plan?

• Which stakeholders will be trained on protocols for monitoring student athlete and staff health? When and how will the training be provided?


• Any participant during off-season activities (coaches, staff, athletes, trainers) must be considered free of any symptoms as outlined in the Chester County Health Department’s guidance of June 19, 2020.

• All participants will complete an online assurance tool affirming they are symptom free. The Athletic Director will designate a person responsible for collecting the information and sharing with relevant coaches.


17


Lead Individual

and Position


PD Required

(Y/N) * Monitoring

student athletes and staff for symptoms and history of exposure

• All participants must use the online self-report form to affirm they are free of symptoms as described in the current Chester County Health Department guidance.

• Any participant who has symptoms will not be permitted on campus and advised to contact their healthcare provider.

• Staff must review the screening report at the start of the activity and confirm that participants have completed the screening survey for that day.

Athletic Director

Online survey tool Y


18


Lead Individual

and Position


PD Required


quarantining student athletes, coaching staff, or visitors if they become sick or demonstrate a history of exposure

If a participant becomes sick during the activity, the following will occur. • The participant will be immediately separated

from others, and their parent contacted. A separate space will be designated in each building for this purpose.



• The person will be provided with guidance for self-isolation at home and the guidelines for returning to school, as outlined in the current Chester County Health Departments guidance.


• The Athletic Director will inform the district pandemic coordinator.

Athletic Director

PPE Y

* Returning isolated or quarantined coaches, staff or student athletes, to school and/or athletics

Before returning for participation, the student must meet the requirements for return as described in the current Chester County Health Department’s guidance.

Athletic Director

N/A Y


19


Lead Individual

and Position


PD Required

(Y/N) Notifying coaching staff, families, and the public of cancellation of sports-related activities, school closures and other changes in safety protocols

Coaches will notify athletes and their families via district approved communication methods.

Athletic Director

N/A N

Other monitoring and screening practices

Monitor guidance from relevant health authorities and update monitoring and screening practices as necessary.

Pandemic Coordinator

N/A N


20

Other Considerations for Student Athletes and Staff

Key Questions

• How will you determine which coaches and other athletic staff are willing/able to return? How will you accommodate staff who are unable or unwilling to return?

• How will you determine which student athletes are willing/able to return? How will you accommodate student athletes who are unable or unwilling return?

• What is the local policy/procedure regarding face coverings for all coaches and athletic staff? What is the policy/procedure for student athletes?

• What special protocols will you implement to protect student athletes and staff at higher risk for severe illness? • How will you address coaches and other athletic staff who are ill, or who have family members who have become ill? • How will you manage teams in the event of coaching staff illness? Do you have substitute coaches available? • Which stakeholders will be trained on these protocols? When and how will the training be provided?



Lead Individual

and Position


or Supports Needed

PD Required

(Y/N)

* Protecting student athletes and coaching staff at higher risk for severe illness

Participants are not required to attend off-season activities, and this includes those who are at higher risk for severe illness.

Athletic Director N N

* Use of face coverings by all coaches and athletic staff

Athletic Director Face coverings Y


21


Lead Individual

and Position


or Supports Needed

PD Required

(Y/N)

* Use of face coverings by all student athletes


Athletic Director Face coverings Y

Unique safety protocols for student athletes with complex needs or other vulnerable individuals

Participants are not required to attend off-season activities, and this includes those who are at higher risk for severe illness.


Management of Coaches and Athletic Staff

Coaches and athletic staff who are ill should not report for these voluntary activities.



22

Athletics Health and Safety Plan Professional Development

The success of your plan for resuming sports-related activities safely requires all stakeholders to be prepared with the necessary knowledge and skills to implement the plan as intended. For each item that requires staff training, document the following components of your professional learning plan.

• Topic: List the content on which the professional development will focus. • Audience: List the stakeholder group(s) who will participate in the learning activity. • Lead Person and Position: List the person or organization that will provide the professional learning. • Session Format: List the strategy/format that will be utilized to facilitate professional learning. • Materials, Resources, and or Supports Needed: List any materials, resources, or support required to implement the

requirement. • Start Date: Enter the date on which the first professional learning activity for the topic will be offered. • Completion Date: Enter the date on which the last professional learning activity for the topic will be offered.


Session Format



Date

Review of the Athletic Plan Coaches, trainers Kevin Pechin Virtual meeting MS Teams platform June 30,

2020 June 30, 2020


23

Athletics Health and Safety Plan Communications

Timely and effective family and caregiver communication about sports-related health and safety protocols and schedules will be critical. Schools should be particularly mindful that frequent communications are accessible in non-English languages and to all caregivers (this is particularly important for children residing with grandparents or other kin or foster caregivers). Additionally, school entities should establish and maintain ongoing communication with local and state authorities to determine current mitigation levels in your community.

Topic Audience Lead Person and Position Mode of Communication Start Date Completion

Date

Review of athletic plan Athletes, parents Kevin Pechin Virtual meeting June 30,

2020 June 30, 2020


24

Athletics Health and Safety Plan Summary: Conestoga High School

Anticipated Launch Date: July 1 2020

Use these summary tables to provide your local education community with a detailed overview of your Athletics Health and Safety Plan. School entities are required to post this summary on their website. To complete the summary, copy and paste the domain summaries from the Athletics Health and Safety Plan tables above.

Facilities Cleaning, Sanitizing, Disinfecting, and Ventilation

Requirement(s) Strategies, Policies and Procedures * Cleaning, sanitizing, disinfecting, and ventilating learning

spaces, surfaces, and any other areas used by students (i.e., restrooms, drinking fountains, locker rooms, and transportation)

• Indoor facilities will not be available or use other than restrooms.

• Water fountains will not be available. • Transportation will be provided by the family. • Restrooms will be cleaned on a regularly scheduled basis

using CDC-approved cleaning supplies.


Requirement(s) Strategies, Policies and Procedures * Protocols for social distancing student athletes and staff

throughout all activities, to the maximum extent feasible * Procedures for serving food at events including team

meetings and meals * Hygiene practices for student athletes and staff including

the manner and frequency of hand-washing and other best practices

Social distancing is identified as keeping at least 6 feet of space between individuals whenever feasible. Yellow Phase:

● Only conditioning and individual non-contact drills will be conducted with focus on individual skill building versus competition.

● No group huddles.


25

Requirement(s) Strategies, Policies and Procedures * Posting signs, in highly visible locations, that promote


Identifying and restricting non-essential visitors and

volunteers Limiting the sharing of materials and equipment among student athletes Staggering the use of communal spaces (i.e., locker rooms, weight rooms, etc.) Adjusting transportation schedules and practices to create social distance between students Limiting the number of individuals in athletic activity spaces and interactions between groups of student athletes Other social distancing and safety practices

● Instruction should be given in a way that maintains appropriate social distancing.

● Stretching, warmups, and cooldowns should be done in a way that maintains appropriate social distancing.

● Face coverings required for all adults unless doing so jeopardizes their health.

● Athletes are encouraged to wear face coverings at arrival and departure, and during down time (i.e. during instruction) unless doing so jeopardizes their health. Face coverings are not recommended during exertional activity.

● No physical contact including shaking hands, fist bumps, and high fives.

● No spectators. ● Parents who wish to be on site should remain in their

vehicle during the activity. Green Phase:

● Only conditioning, individual drills, and group drills with focus on limiting contact in close contact sports.

● No intrasquad scrimmages ● No group huddles. ● Instruction should be given in a way that maintains

appropriate social distancing. ● Stretching, warmups, and cooldowns should be done in a

way that maintains appropriate social distancing. ● Drills that require limited physical contact should be done

in pods of 10 or less if possible.


26

Requirement(s) Strategies, Policies and Procedures ● Indoor sports will do conditioning and individual drills

outside. ● Face coverings for anyone on District premises will follow the

orders of the Pennsylvania Department of Health. As of July 24, 2020, anyone on the premises is obligated to wear a mask or face covering. The District will continue to monitor guidance and directives from the Pennsylvania Department of Health.

● No spectators. ● Parents who wish to be on site should remain in their

vehicle during the activity. ● Team meetings may take place in person using social

distancing or should take place on a virtual platform.

All phases:

• Athletes will bring their own water and snacks. Bottled water will be available if needed.

• Adequate restrooms are available for use by athletes and coaches for proper hygiene and hand washing. The restrooms will be cleaned regularly.

• CDC signage has been laminated and will be placed at each practice facility.

• No spectators. • Parents who wish to be on site should remain in their

vehicle during the activity. • Off Season workouts will have staggered starts and

finish times to reduce amount of people in one area


27

Requirement(s) Strategies, Policies and Procedures Equipment & materials:

Yellow Phase: • No shared objects (including bottles, towels, sports

equipment, pinnies, etc.).Green:

• Limit shared objects to those required for sport only (i.e.footballs, basketballs, etc.). Athletes should still bringtheir own personal source of hydration and avoid sharingtowels or pinnies.

• Team equipment should be cleaned at the conclusion ofeach session by coaching staff.

• Individual clothing or equipment (team issued orpersonal) should be cleaned at the conclusion of eachsession by the participant.

• Only outdoor communal spaces will be accessed.• Indoor communal spaces are closed.

Activities permitted: Yellow:

• Only conditioning and individual non-contact drills will beconducted with focus on individual skill building versuscompetition.

Green: • Only conditioning, individual drills, and group drills with

focus on limiting contact in close contact sports.• No intrasquad scrimmages• No group huddles.• Instruction should be given in a way that maintains

appropriate social distancing.


28

Requirement(s) Strategies, Policies and Procedures • Stretching, warmups, and cooldowns should be done in a

way that maintains appropriate social distancing. • Drills that require limited physical contact should be done

in pods of 10 or less if possible.

Monitoring Student Athletes and Staff Health

Requirement(s) Strategies, Policies and Procedures * Monitoring student athletes and staff for symptoms and

history of exposure * Isolating or quarantining student athletes, coaching staff,

or visitors if they become sick or demonstrate a history of exposure

* Returning isolated or quarantined coaching staff, student

athletes, or visitors to school Notifying coaching staff, families, and the public of cancellation of sports-related activities, school closures and other changes in safety protocols

• All participants must use the online self-report form to affirm they are free of symptoms as described in the current Chester County Health Department’s guidance.

• Any participant who has symptoms will not be permitted on campus and advised to contact their healthcare provider.

• Staff must review the screening report at the start of the activity and confirm that participants have completed the screening survey for that day.

If a participant becomes sick during the activity, the following will occur. • The participant will be immediately separated from others,

and their parent contacted. A separate space will be designated in each building for this purpose.




29

Requirement(s) Strategies, Policies and Procedures • The person will be provided with guidance for self-isolation

at home and the guidelines for returning to school, as outlined in the current Chester County Health Department’s guidance.


• The Athletic Director will inform the district pandemic coordinator.

• Before returning for participation, the student must meet the requirements for return as described in the current Chester County Health Department’s guidance.

Other protocols: • If there are any schedule changes, regardless of reason,

coaches will notify athletes and their families via district approved communication methods.

• The District will continue to monitor guidance from relevant health authorities, and update monitoring and screening practices as necessary.

Other Considerations for Student Athletes and Staff


30


* Protecting student athletes and coaching staff at higher risk for severe illness

* Use of face coverings by all coaches and athletic staff * Use of face coverings by all student athletes Unique safety protocols for student athletes with complex needs or other vulnerable individuals Management of Coaches and Athletic Staff

• Participants are not required to attend off-season activities, and this includes those who are at higher risk for severe illness.

Face coverings for anyone on District premises will follow the orders of the Pennsylvania Department of Health. As of July 24, 2020, anyone on the premises is obligated to wear a mask or face covering. The District will continue to monitor guidance and directives from the Pennsylvania Department of Health. • Participants are not required to attend off-season

activities, and this includes those who are at higher risk for severe illness.

• Coaches and athletic staff who are ill should not report for

these voluntary activities.


31

Athletics Health and Safety Plan Governing Body Affirmation Statement

The Board of Directors/Trustees for T/E School Board reviewed and approved the Athletics Health and Safety Plan on July 27, 2020


Yes

No

Affirmed on:

By:

(Signature of Board President)


Emergency Instructional Time Template

Section 520.1

As communicated to chief school administrators on July 6, 2020, Section 520.1 of the School Code

provides flexibility to meet minimum instructional time requirements in the event of an emergency

that prevents a school entity from providing for the attendance of all pupils or usual hours of classes

at the school entity. The Pennsylvania Department of Education (PDE) considers the World Health

Organization-declared Coronavirus disease (COVID-19) a global pandemic and an emergency as

contemplated by Section 520.1.

A local education agency (LEA) that elects to implement temporary provisions in response to the

COVID-19 global pandemic may meet the minimum 180 days of instruction and 900 hours of

instruction at the elementary level and 990 hours of instruction at the secondary level through a

combination of face-to-face and remote instruction, consistent with the requirements outlined in

PDE’s July 6 guidance. Such LEAs must provide PDE with the following information:

1. LEA’s Proposed Calendar and Schedule(s) for SY 2020-21

a. School Year Calendar

School Year Start Date School Year End Date Total Number of

Instructional Days

Must meet minimum 180 days

b. A sample weekly academic schedule as approved by the LEA’s governing body.

(Recognizing the need for flexibility and that circumstances may change as the LEA

responds to the COVID-19 pandemic, an LEA may provide more than one proposed

weekly schedule.) Example schedules are provided in Appendix A.

2. If the proposed schedule includes remote learning (i.e., learning outside the school building),

describe how the LEA will ensure access to remote learning opportunities for all students.

3. The Chief School Administrator and Board President affirm the following:

☐ The proposed school calendar and academic schedule(s) will provide all students the

planned instruction needed to attain the relevant academic standards set forth in Chapter 4.

☐ The proposed school calendar and academic schedule(s) allow sufficient instructional time

necessary for content mastery and provide instructional blocks for each grade level and

content area.

☐ The proposed school calendar and academic schedule(s) provide at least 900 hours

(elementary) and 990 hours (secondary) of in-person instruction and/or remote learning for

all students. (Such time may include synchronous and/or asynchronous instruction.)

X

X

X

August 31, 2020 June 11, 2021 180

The District has and will provide devices to all students K-12, as well as to all teachers and administrators.There is an established HelpDesk, through which families, students and staff can receive assistance andsupport with remote learning. Finally, the District has established partnerships with several localorganizations to assist with internet access for families and students who may need this.

REVISED 7/29/2020

☐ The proposed school calendar and academic schedule(s) define instructional time for

students as time in the school day devoted to instruction and instructional activities under

the direction of certified school employees. (Such time may include synchronous and/or

asynchronous instructional activities.)

☐ Clearly defined systems for tracking attendance and instructional time will be implemented

to ensure student engagement in remote instruction.

☐ The LEA acknowledges that it must provide Free and Appropriate Public Education (FAPE)

during this pandemic-related emergency.

☐ The proposed school calendar and academic schedule(s) ensures ESL services for English

Learners.

☐ Clearly defined and ongoing systems for evaluating the quality and outcomes of

instructional delivery will be implemented, at least quarterly, and necessary adjustments

will be made when data highlight concerns about quality, equity, and/or lack of progress in

student learning.

Name of Local Education Agency:

Signature of Chief School Administrator:

Date:

Signature of Governing Body President:

Date:

Date Approved at Board Meeting:

Please scan and submit this entire signed document, the proposed weekly schedule, and a copy of the board

minutes at which such schedule was approved to [email protected].

Any questions can be submitted to [email protected].

X

X

X

X

X

Tredyffrin/Easttown School District

7/29/2020

7/29/2020

REVISED 7/29/2020

Appendix A: Sample Weekly Schedules

50% Return - Hybrid Schedule


Group A:

In-School/

In-Person

Group A:

In-School/

In-Person

Groups A & B - Remote

Learning Group A:

Remote

Learning

Group A:

Remote

Learning

Group B:

Remote

Learning

Group B:

Remote

Learning

Group B:

In-School/

In-Person

Group B:

In-School/

In-Person

100%- Remote Learning


All Students:Remote Learning





REVISED 7/29/2020


Report of the Superintendent and Administrative Staff to the Tredyffrin/Easttown Board of School Directors

July 29, 2020

Special Board Meeting

AGENDA MATERIALS

V, Consent Agenda

VIA: Richard Gusick, Superintendent of Schools

Action Under Consideration: That the Board of School Directors approves the following Recommended Actions under the Consent Agenda (V):

A. Minutes of the June 29, 2020 Special Board Meeting C1. Routine Personnel Actions C2. CCRES 2020-2021 Schedule “C” Addendum D1. Additional 2020 Summer Workshops & Participants E1. Acceptance of Gifts F1. Educational Services Agreements F2. Contracts with Approved Private Schools F3. Agreement with LearnWell Services F4. Addendum to the Agreement with Lexia Learning Systems LLC

Although Board action is required, it is generally unnecessary to hold discussion on these items. With the consent of all members, they are therefore grouped, and approval is given in one motion. In the event a Board member wants to discuss any item, the Board President will move it to an appropriate place on the agenda. A Board member may vote no or abstain with respect to Consent Agenda items without the need for removing the item from the Consent Agenda.

Consent V, A: Minutes of the June 29, 2020, Special Board Meeting VIA: Arthur J. McDonnell, Business Manager/Board Secretary

Action Under Consideration: That the Board of School Directors approves the minutes of the June 29, 2020 Special Board Meeting (see attachment):

Tredyffrin/Easttown School District June 29, 2020

1

DRAFT PENDING BOARD APPROVAL

The Tredyffrin/Easttown Board of School Directors met virtually in special session on the above date. Members present: Kyle Boyer, Michele Burger, Scott Dorsey, Roberta Hotinski, Mary Garrett Itin, Todd Kantorczyk, Stacy Stone, Sue Tiede and Tina Whitlow. Others in virtual attendance: Dr. Richard Gusick, Superintendent; Arthur J. McDonnell, Business Manager/Board Secretary; Elizabeth Butch, Controller; Ken Roos, Solicitor; Jeanne Pocalyko, Director of Human Resources; Dr. Chris Groppe, Director of Individualized Student Services/Pandemic Supervisor Dr. Wendy Towle, Director of Curriculum, Instruction, Staff Development and Planning; Dr. Mike Szymendera, Director of Technology; Dr. Oscar Torres, Director of State and Federal Programs/Curriculum Supervisor; Nicole Roy, Special Education Supervisor; Kevin Pechin, District Athletic Director Call to Order and Salute to the Flag Arthur J. McDonnell, Secretary to the Board of School Directors, took attendance of Board Members. Suspension of Policy 9314 In order to comply with guidance from the Governor regarding public meetings, the Board of School Directors suspended Policy 9314 to the extent that it limits the number of Board members who can participate remotely in a regular scheduled Board meeting. This suspension allowed all members of the Board to participate remotely in this meeting. Comments/Questions from Community Members

• Amy Alvarez, TEEA President commented on Health and Safety Plans Priority Discussion/Action Health & Safety Plans for In-Person Staff and Student Meetings and Off-Season Athletic Activities Dr. Gusick, Dr. Groppe and Mr. Pechin presented details and background on Health & Safety Plans for In-Person Staff and Student Meetings and Off-Season Athletic Activities. The Board of School Directors approved the attached In-Person Staff and Student Meetings and Off-Season Athletic Activities. Board Discussion

• Michele Burger commented on Health & Safety Plans for In-Person Staff and Student Meetings and Off-Season Athletic Activities.

• Stacy Stone commented on Health & Safety Plans for In-Person Staff and Student Meetings and Off-Season Athletic Activities.

• Mary Garrett Itin commented on Health & Safety Plans for In-Person Staff and Student Meetings and Off-Season Athletic Activities.

• Scott Dorsey commented on Health & Safety Plans for In-Person Staff and Student Meetings and Off-Season Athletic Activities.

• Tina Whitlow commented on Health & Safety Plans for In-Person Staff and Student Meetings and Off-Season Athletic Activities.

Tina Whitlow moved, then the motion was seconded, that the Board of School Directors approve the Health & Safety Plans for In-Person Staff and Student Meetings and Off-Season Athletic Activities.


2


Public Comment None.

The motion passed 9-0. Consent Agenda Minutes of the June 8, 2020 Regular Board Meeting The Board of School Directors approved the minutes of the June 8, 2020 Regular Board Meeting. Routine Personnel Actions Resignations/Releases/Retirements The Board of School Directors approved the following resignations/releases/retirements:

Karen Alshefski, school nurse, Hillside and Valley Forge Elementary, resignation, effective 6/30/2020

Orlando Carvajal, ESY Teacher, alternative assignment as acting assistant principal T/E Middle William Hatten, custodian, Conestoga High, resignation, effective 6/7/2020 Elisa Selmani, secretary, Conestoga High, resignation, effective July 10, 2020

Appointments The Board of School Directors approved the following appointments, changes in position and/or location:

William Adlin, teacher, change in assignment location to (.3) T/E Middle (.7) Valley Forge Middle, effective 7/1/2020

Sherri Bolger, teacher, change in assignment location to (.5) New Eagle Elementary, effective 7/1/2020

Catherine Bond, counselor, Long Term Substitute Contract, Conestoga High, salary based and prorated on an annual salary of $57,956, effective 8/21/2020 to 11/20/2020

Theresa Bowser, teacher, change in assignment location to all elementary schools, effective 7/1/2020

Christopher Brown, teacher, Temporary Professional Employee Contract, Conestoga High, salary based and prorated on an annual salary of $85,779, effective 7/1/2020*

Anne Davis, counselor, Long Term Substitute Contract, Conestoga High, salary based and prorated on an annual salary of $77,868, effective 7/1/2020 to 1/25/2021

Benjamin Helsel, teacher, change in FTE to (1.0) change in location to Valley Forge Elementary, salary of $54,655, effective 7/1/2020

Matthew Herman, teacher, change in assignment location to Valley Forge Middle, effective 7/1/2020 Alexander Johnson, teacher, change in assignment location to all elementary schools, effective

7/1/2020 Julianne Kelly, teacher, change in assignment location to Hillside Elementary, effective 7/1/2020 Karen Kilby, (.5) teacher, change in assignment location to T/E Middle, change in assignment to (.5)

guidance counselor, Valley Forge Elementary, effective 7/1/2020 Brigid Klarich, teacher, Temporary Professional Employee Contract, location TBD, salary based and

prorated on an annual salary of $72,102, effective 7/1/2020* Jaclyn Klunder, teacher, 2020 Summer Reading Program, at an hourly rate of $35.00 Erika Lucas, teacher, change in assignment location to T/E Middle, effective 7/1/2020 Stephanie Matula, teacher, Temporary Professional Employee Contract, Conestoga High, salary

based and prorated on an annual salary of $59,750, effective 7/1/2020* Melissa McConaghy, voluntary demotion to (.7) FTE teacher, Beaumont Elementary, effective

10/9/2020 Caitlyn McDonough, teacher, change in assignment location to (.5) VFMS (.5) CHS, effective

7/1/2020


3


Marie McGuire, teacher, change in assignment location to (.5) T/E Middle, (.5) Valley Forge Middle, effective 7/1/2020

Cristina Neto, teacher, Long Term Substitute Contract, T/E Middle, salary based and prorated on an annual salary of $53,425, effective 8/26/2020 to 11/25/2020

Keri Phillips, teacher, change in FTE to (1.0) Conestoga High, salary of $61,744, effective 7/1/2020 Erin Redding, teacher, Long Term Substitute Contract, Hillside Elementary, salary based and

prorated on an annual salary of $59,750, effective 8/21/2020 to 11/20/2020 Hayley Rodgers, teacher, Temporary Professional Employee Contract, Beaumont Elementary,

salary based and prorated on an annual salary of $69,900, effective 7/1/2020* Meredith Rohner, teacher, change in assignment location to New Eagle Elementary, effective

7/1/2020 Amy Romani, teacher, change in assignment location to (.5) T/E Middle (.5) Valley Forge Middle,

effective 7/1/2020 Nicole Roy, Acting Director of Special Education, TEAO, effective 7/1/2020 Elizabeth Sims, teacher, Professional Employee Contract, Valley Forge Elementary, salary based

and prorated on an annual salary of $83,715, effective 7/1/2020* Micah Waldman, teacher, change in assignment location to Valley Forge Elementary, effective

7/1/2020 Nicole Zakorchemny, teacher, Temporary Professional Employee Contract, Conestoga High, salary

based and prorated on an annual salary of $67,644, effective 7/1/2020* * Employment contingent upon appropriate Personnel processing and State and Federal

requirements. Probationary Period Wage Adjustment The Board of School Directors approved the following wage adjustment consistent with the Collective Bargaining Agreement for the following employees who has completed their 90-day probationary period:

Adena Abasllari, general kitchen worker, Conestoga High, effective 6/5/2020 Martin Dorsey, 10-month security, Conestoga High, effective 11/18/2019 Michele Kerlin, secretary A/R Bookkeeper, TEAO, effective 6/5/2020 Nancy Lightcap, general kitchen worker, Conestoga High, effective 6/3/2020

Year 2020 District Extended School Year Program Staff The Board of School Directors approved approves the staff members listed, at the following rates, to conduct the 2020 Extended School Year Program. Teacher: $35/hour ESY Tutor: $55/hour ESY Speech: $55/hour ESY Substitute Teacher: $35/hour

Teachers ESY Tutors ESY Speech

Allison Cox Allison Cox Ashlyn McElroy Abigail Koetting* Christine

Dunleavy

Mercedes Mengel*

Lindsay Hannigan ESY Substitute Teacher

Heather Yaeger Melissa Salzberg Kelly Saladik * Employment contingent upon appropriate Personnel processing and State and Federal requirements. Year 2020 District Summer Aspire Math Tutoring Program Staff The Board of School Directors approved the staff members listed, at the following rate, to conduct the 2020 District Summer Aspire Math Tutoring Program. Teachers will meet with students virtually for 30-


4


minute tutoring sessions through Microsoft TEAMS from July 20, 2020 through August 13, 2020. These sessions will occur twice each week. Teacher: $55/hour

Teachers Colin Clark Michelle Dailey Michelle Mattioni Marie McGuire Michele Houghton Jacklyn Klunder Kristin Southmayd Kelly Saladik Casey Young Kelley Peck Meredith Rohner

Agreement with EmployBridge, LLC The Board of School Directors approved an agreement between EmployBridge, LLC and the Tredyffrin/Easttown School District to provide COVID-19 related screening services. Contracted Services for the 2020 – 2021 School Year The Board of School Directors approved the following vendor to provide services during the 2020-2021 school year: The workshops and participants listed below are recommended for approval by the Board of School Directors in order to carry out the educational program planned for the 2020 – 2021 school year.

Contractor Description of Work Rates Reconstructive Orthopaedic Associates II, P.C.

Athletic Training Services $30 per hour

Updated 2019-2020 School Calendar That the Board of School Directors approved the attached version of the updated 2019-2020 School Calendar with a change in date of one Act 80 day. Educational Services Agreements The Board of School Directors approved an Educational Services Agreement for a District student with special needs. This agreement covers reimbursement for educational services for the 2020-2021 and 2021-2022 school years at a total cost not to exceed $106,472. The Board of School Directors approved an Educational Services Agreement for a District student with special needs. This agreement covers reimbursement for legitimate educational expenses incurred prior to May 1, 2025 at a total cost not to exceed $46,500. The Board of School Directors approved an Educational Services Agreement for a District student with special needs. This agreement covers reimbursement for legitimate educational expenses incurred prior to June 1, 2026 at a total cost not to exceed $12,000. The Board of School Directors approved an Educational Services Agreement for a District student with special needs. This agreement covers reimbursement for an Independent Educational Evaluation at a total cost not to exceed $3,200.


5


The Board of School Directors approved an Educational Services Agreement for a District student with special needs to reimburse the family for Extended School Year services unilaterally provided by the family from June 1, 2020 through August 30, 2020 in an amount not to exceed $500.

Contracts with Approved Private Schools The Board of School Directors approved an addendum to the contract between the Tredyffrin/Easttown School District and an Approved Private School to provide mandated services for four District students with intense special support needs. This contract covers Extended School Year Program from June 29, 2020 to August 7, 2020 at a cost not to exceed $19,800.

The Board of School Directors approved a contract between the Tredyffrin/Easttown School District and an Approved Private School to provide mandated services for five District students (ID# 2017001, 9030000, 2029714, 9023028 and 9024022). This contract covers Extended School Year program from July 6, 2020 to August 7, 2020 at a cost not to exceed $32,720.

Addendum to the Agreement with Nessy The Board of School Directors approved an agreement between Nessy and the Tredyffrin/Easttown School District to provide an online learning platform for District students.

Addendum to the Agreement with Pro-Ed, Inc. The Board of School Directors approved an agreement between Pro-Ed, Inc. and the Tredyffrin/Easttown School District to provide an online learning platform for District students.

Agreement with Child Guidance Resource Centers That the Board of School Directors approved the attached agreement in the form presented between Child Guidance resource Centers and the Tredyffrin/Easttown School District to provide mental health clinician services to students.

Agreement with Cottage Seven Education That the Board of School Directors approves the attached agreement in the form presented between Cottage Seven Education and the Tredyffrin/Easttown School District to provide educational and behavioral services to students.

Scott Dorsey abstained from C,3 Routine Personnel Actions, Probationary Period Wage Adjustment section of the Consent Agenda.

Mary Garrett Itin moved, then the motion was seconded, that the Board of School Directors approve the Consent Agenda. The motion passed 9-0.

Other Actions Under Consideration None.

Comments and Questions from Community Members • Wendy Brooks commented on Health and Safety Plans.

School Board Meetings Ken Roos, Solicitor, stated that there was one executive session since the last Board meeting for the following reasons:

June 29, 2020 at 6:30 pm – School Safety Plan Presentation, School Personnel Matters

Future School Board Meetings Monday, August 24, 2020, Regular Board Meeting - 7:30 p.m. at Conestoga High School, 200 Irish Road, Berwyn


6


Tuesday, September 29, 2020, Regular Board Meeting - 7:30 p.m. at Conestoga High School, 200 Irish Road, Berwyn

Monday, October 26, 2020, Regular Board Meeting - 7:30 p.m. at Conestoga High School, 200 Irish Road, Berwyn

Information Schedule Change for the Board Meetings for the 2020-2021 School Year In accordance with Policy 9310, Regular Monthly Meetings, the following schedule is established for regular Board meetings and Budget Workshops during the 2020-2021 school year. All meetings are held in the Conestoga High School Cafeteria at 7:30 p.m. unless noted.

2020-2021 School Board Meeting Schedule

* June 2021 Board Meeting date changed from June 7 to June 14.

Announcements • Stacy Stone commented on T & E Care School Supply Drive.• Michele Burger commented on District resources available for support during COVID-19 and the

end of July there will be a Special Board meeting.

Kyle Boyer moved, then the motion was seconded to adjourn the meeting. The motion passed 9-0.

The meeting adjourned at 8:45 pm.

Submitted by,

Arthur J. McDonnell Board Secretary

(minutes prepared by M. Durante)

Monday August 24, 2020 Tuesday September 29, 2020 Monday October 26, 2020 Monday November 23, 2020 Monday December 7, 2020 Monday January 4, 2021 Monday January 25, 2021 Monday February 22, 2021 Monday March 8, 2021(Budget Workshop I) Monday March 22, 2021 Monday April 12, 2021 (Budget Workshop II) Monday April 26, 2021 Wednesday May 26, 2021 Monday June 14, 2021*


Consent V, C, 1: Routine Personnel Actions

VIA: Jeanne Pocalyko, Director of Human Resources

1. Resignations/Releases/Retirements

Action Under Consideration: That the Board of School Directors approves the following resignations/releases/retirements:

Martin Dorsey, security, Conestoga High, resignation, effective 7/24/2020

Moira Gannon, secretary “B”, Conestoga High, resignation, effective 8/5/2020

Louise Menna, cafeteria, Conestoga High, retirement, effective 7/1/2020

Nancy Rubin, (.5) teacher, Beaumont Elementary, resignation, effective 7/9/2020

Kelly Smart, teacher, Conestoga High, resignation, effective 6/30/2020

Susan Smith, teacher, Valley Forge Middle, resignation, effective 7/16/2020

Philip Taffe, custodial supervisor, District, retirement, effective 7/31/2020

2. Leaves of Absence in Accordance with Policy 4200; 4220; 4600

Action Under Consideration: That the Board of School Directors approves the following leave of absence in accordance with policies 4200; 4220; 4600 (Absences and Leaves Due to Illness, Injury and Disability; Family and Medical Leaves of Absence; Sabbatical Leave for Restoration of Health):

Heather Bailey, teacher, Conestoga High, unpaid leave without benefits, effective 2020-21 school year

Sherri Bolger, teacher, New Eagle Elementary, unpaid leave without benefits, effective 2020-21 school year

Lesley Kennedy, teacher, Hillside Elementary, unpaid leave without benefits, effective 2020-21 school year

Robert Snyder, custodian, New Eagle Elementary, unpaid leave, effective 7/27/2020 to 8/25/2020

3. Appointments

Action Under Consideration: That the Board of School Directors approves the following appointments; changes in position and/or location:

Hannah Blake, teacher, Long Term Substitute Contract, Hillside Elementary and Valley Forge Elementary, salary based and prorated on an annual salary of $54,655 effective 8/24/2020 to 3/12/2021

REVISED 7/29/2020


Theresa Bowser, teacher, 2020 District Summer Aspire Math Program, at an hourly rate of $55.00

Harvey Brown, summer custodian, Valley Forge Middle, at an hourly rate of $11.78, effective 6/15/2020 to 8/21/2020

Shawnette Brown, teacher, Professional Employee Contract, Beaumont Elementary, salary based and prorated on an annual salary of $105,439, effective 7/1/2020*

Orlando Carvajal, acting assistant principal extension, T/E Middle, salary based and prorated on annual salary of $118,989, effective through 8/14/2020

Fortunata Colbert, summer custodian, TEAO, at an hourly rate of $11.78, effective 6/15/2020 to 8/21/2020 Jim DeLecce, summer maintenance, District, at an hourly rate of $14.05, effective 6/15/2020 to 8/21/2020

Dora DiFranceso, summer custodian, Devon Elementary, at an hourly rate of $11.78, effective 6/15/2020 to 8/21/2020

Louise Gardner, summer security, T/E Middle, at an hourly rate of $12.48, effective 6/15/2020 to 8/21/2020

Dominique Gesualdi, teacher, Temporary Professional Employee Contract, Beaumont Elementary, salary based and prorated on an annual salary of $67,644, effective 7/1/2020*

Jana Golboro, teacher, Temporary Professional Employee Contract, Elementary Schools, salary based and prorated on an annual salary of $64,056, effective 7/1/2020*

Deborah Gordon, change in FTE to (.8), 10-month secretary “C”, TEAO, effective 8/24/2020

Kevin Hacker, (.9) FTE teacher, Temporary Professional Employee Contract, Beaumont Elementary and Valley Forge Middle School, salary based and prorated on an annual salary of $54,655, effective 7/1/2020*

Lynn Hampton, summer custodian, T/E Middle, at an hourly rate of $11.78, effective 6/15/2020 to 8/21/2020

Lindsay Heron, secretary “B”, TEAO, at an hourly rate of $20.07, effective 7/22/2020

Doris Howard, summer custodian, T/E Middle, at an hourly rate of $11.78, summer security, T/E Middle, at an hourly rate of 12.48, effective 6/15/2020 to 8/21/2020

Lisa Magargal, school nurse, Temporary Professional Employee Contract, Hillside & Valley Forge Elementary, salary based and prorated on an annual salary of $53,425, effective 7/1/2020*

Michelle Mattioni, Temporary Professional Employee Contract, Valley Forge Middle, salary based and prorated on an annual salary of $67,644, effective 7/1/2020

Terri McClennon, summer security, Devon Elementary, at an hourly rate of $12.48, effective 6/15/2020 to 8/21/2020

Gennale McKissick, summer security, New Eagle Elementary, at an hourly rate of $12.48, effective 6/15/2020 to 8/21/2020

REVISED 7/29/2020


Habib Nicolas, summer maintenance, District, at an hourly rate of $14.05, effective 6/15/2020 to 8/21/2020

Sean O’Hara, summer maintenance, District, at an hourly rate of $14.05, effective 6/15/2020 to 8/21/2020

Mary Anne Reilly, summer custodian, Devon Elementary, at an hourly rate of $11.78, effective 6/15/2020 to 8/21/2020

Laine Rothe, tutor, 2020 ESY Program, at an hourly rate of $55.00

Mariana Serna Gallego, custodian, change in location assignment to Conestoga High, effective 6/29/2020

Richard Smith, teacher, 2020 District Summer Aspire Math Program, at an hourly rate of $55.00

Christine Switucha, summer custodian, New Eagle Elementary, at an hourly rate of $11.78, effective 6/15/2020 to 8/21/2020

Josephine Taafe, summer security, Conestoga High, at an hourly rate of $12.48, effective 6/15/2020 to 8/21/2020

Jaclyn Wahlers, change in FTE to (.1875), health room nurse, District, effective 7/20/2020

* Employment contingent upon appropriate Personnel processing and State and Federal requirements.

3. Probationary Period Wage Adjustment

Action Under Consideration: That the Board of School Directors approves the following wage adjustment consistent with the Collective Bargaining Agreement for the following employees who have completed their 90-day probationary period:

Kristen Lodge-Schilgen, secretary “B”/bookkeeper, Valley Forge Middle, effective 7/7/2020

Jonathan McCaughern, maintenance, District, effective 7/15/2020

Consent V, C, 2: CCRES 2020-2021 Schedule “C” Addendum

VIA: Jeanne Pocalyko, Director of Human Resources

Action Under Consideration: That the Board of School Directors approves the attached CCRES 2020-2021 Schedule “C” Addendum to the Agreement for Services with CCRES. The agreement between the District and CCRES that is currently in place was previously approved by the Board and is in effect until June 30, 2021.

CCRES-TESD 2020-21 Schedule "C"(1) Future staff hourly rate increases will bebased on the Act 1 index of 2006.

Position

2019-2020 School Year

Staff Hourly Rate

1.7% Increase

2020-2021 School Year Staff Hourly

Rate

Cost to CCRES*

Hourly Subtotal

CCRESMarkup**8..25%

Cost to District Per

Hour

Reading Para $19.85 $0.34 $20.19 $3.58 $23.77 $1.67 $25.44Special Ed Para-educator $14.49 $0.25 $14.74 $2.61 $17.35 $1.22 $18.57Special Education Para-professional $19.07 $0.32 $19.39 $3.45 $22.84 $1.60 $24.44Teacher Aide (Instructional/Clerical) $13.61 $0.23 $13.84 $2.47 $16.31 $1.14 $17.45Secretarial/Clerk Substitute $14.12 $0.24 $14.36 $2.56 $16.92 $1.18 $18.10Secretarial I $16.00 $0.27 $16.27 $2.91 $19.18 $1.34 $20.52Secretarial II $18.00 $0.31 $18.31 $3.27 $21.58 $1.51 $23.09Science, Math, Technology, and Curricular Aides

$19.85 $0.34 $20.19 $3.58 $23.77 $1.67 $25.44

Bus Aide $14.49 $0.25 $14.74 $2.61 $17.35 $1.22 $18.57Sub Pool $16.00 $0.00 $16.00 $2.85 $18.85 $1.32 $20.17

Position


Staff Hourly Rate

No Increase


Rate

Cost to CCRES*

Hourly Subtotal

CCRESMarkup**8.25%


Hour

Tutoring and Homebound Instruction $55.00 $0.00 $55.00 $9.80 $64.80 $4.54 $69.34AP Test Prep $25.00 $0.00 $25.00 $4.45 $29.45 $2.06 $31.51Homework Club Leaders (FLITE) $28.00 $0.00 $28.00 $5.00 $33.00 $2.31 $35.31Homework Club Assistants (FLITE) $17.00 $0.00 $17.00 $3.02 $20.02 $1.40 $21.42Homework Club (Non-FLITE) $20.00 $0.00 $20.00 $3.56 $23.56 $1.65 $25.21

Position


Staff Hourly Rate

No Increase


Rate

Cost to CCRES*

Hourly Subtotal

CCRESMarkup*

**2%


Hour

MS Clubs (Life Sports) $20.00 $0.00 $20.00 $3.56 $23.56 $0.40 $23.96MS Timer/Scorer/Announcer (All Sports) $45.00 $0.00 $45.00 $8.01 $53.01 $0.90 $53.91HS Game Manager (All Sports) $75.00 $0.00 $75.00 $13.36 $88.36 $1.50 $89.86HS Ticket Taker (All Sports) $45.00 $0.00 $45.00 $8.01 $53.01 $0.90 $53.91HS Ticket Seller (All Sports) $48.00 $0.00 $48.00 $8.56 $56.56 $0.96 $57.52MS and HS Starter (Track) $75.00 $0.00 $75.00 $13.36 $88.36 $1.50 $89.86

HS Timer/Scorer/Announcer (Varsity Football/Wrestling)

$60.00 $0.00 $60.00 $10.69 $70.69 $1.20 $71.89

HS Timer/Scorer (9th Gr & JV Football/9th Gr Volleyball)

$45.00 $0.00 $45.00 $8.01 $53.01 $0.90 $53.91

HS Chain Crew (Football) $25.00 $0.00 $25.00 $4.45 $29.45 $0.50 $29.95HS Starter (Cross Country) $45.00 $0.00 $45.00 $8.01 $53.01 $0.90 $53.91HS Timer (Track) $55.00 $0.00 $55.00 $9.80 $64.80 $1.10 $65.90HS Timer for Single (Varsity Soccer/Field Hockey/Lacrosse)

$60.00 $0.00 $60.00 $10.69 $70.69 $1.20 $71.89

HS Timer for Double (JV Soccer/JV Field Hockey/JV Lacrosse)

$75.00 $0.00 $75.00 $13.36 $88.36 $1.50 $89.86

HS Timer/Scorer/Announcer for Double (JV and Varsity Volleyball)

$60.00 $0.00 $60.00 $10.69 $70.69 $1.20 $71.89

HS Timer/Scorer for Double (9th Gr Basketball)

$60.00 $0.00 $60.00 $10.69 $70.69 $1.20 $71.89

HS Timer/Scorer/Announcer for Double (JV and Varsity Basketball)

$60.00 $0.00 $60.00 $10.69 $70.69 $1.20 $71.89

Position


Staff Hourly Rate

No Increase


Rate

Cost to CCRES*

Hourly Subtotal

CCRESMarkup**8.25%


Hour

Substitute Teachers up to 35 days $115.00 $0.00 $115.00 $20.49 $135.49 $9.49 $144.98Substitute Teachers on 36 day $125.00 $0.00 $125.00 $22.26 $147.26 $10.31 $157.57

CHS Non-Athletic EDR Position

2019-2020 School Year Staff Rate

No Increase


Staff Rate

Cost to CCRES*

Hourly Subtotal

CCRESMarkup*

**2%

Cost to District

AASU $2571.00 $0.00 $2571.00 $457.89 $3028.89 $51.42 $3080.31ACADEMIC COMPETITION $2271.00 $0.00 $2271.00 $404.46 $2675.46 $45.42 $2720.88ADL ADVISOR - Position #1 $758.00 $0.00 $758.00 $135.00 $893.00 $15.16 $908.16ADL ADVISOR - Position #2 $758.00 $0.00 $758.00 $135.00 $893.00 $15.16 $908.16AUDITORIUM - Position # 1 $3390.00 $0.00 $3390.00 $603.77 $3993.77 $67.80 $4061.57AUDITORIUM - Position # 2 $7674.00 $0.00 $7674.00 $1366.74 $9040.74 $153.48 $9194.22AUDITORIUM - Position # 3 $7674.00 $0.00 $7674.00 $1366.74 $9040.74 $153.48 $9194.22BEST BUDDIES $1010.00 $0.00 $1010.00 $179.89 $1189.89 $20.20 $1210.09CAPPIES $3030.00 $0.00 $3030.00 $539.65 $3569.65 $60.60 $3630.25CHESS CLUB $789.00 $0.00 $789.00 $140.53 $929.53 $15.78 $945.31

CHORAL DIRECTOR $6214.00 $0.00 $6214.00 $1106.71 $7320.71 $124.28 $7444.99CHS HOMEWORK CLUB #1 $1515.00 $0.00 $1515.00 $269.83 $1784.83 $30.30 $1815.13CHS HOMEWORK CLUB #2 $1515.00 $0.00 $1515.00 $269.83 $1784.83 $30.30 $1815.13DRAMA CLUB $1349.00 $0.00 $1349.00 $240.26 $1589.26 $26.98 $1616.24DRAMA - Music Director (Spring) $5785.00 $0.00 $5785.00 $1030.30 $6815.30 $115.70 $6931.00DRAMA - Set Construction $2929.00 $0.00 $2929.00 $521.66 $3450.66 $58.58 $3509.24DRAMA - Set Design (Art) $1886.00 $0.00 $1886.00 $335.90 $2221.90 $37.72 $2259.62DRAMA - Theater Director $15150.00 $0.00 $15150.00 $2698.23 $17848.23 $303.00 $18151.23DRAMA CLUB - Asst $505.00 $0.00 $505.00 $89.94 $594.94 $10.10 $605.04FRESHMAN CLASS - Position #1 $808.00 $0.00 $808.00 $143.91 $951.91 $16.16 $968.07FRESHMAN CLASS - Position #2 $808.00 $0.00 $808.00 $143.91 $951.91 $16.16 $968.07GREENING STOGA #1 $505.00 $0.00 $505.00 $89.94 $594.94 $10.10 $605.04GREENING STOGA #2 $505.00 $0.00 $505.00 $89.94 $594.94 $10.10 $605.04HABITAT FOR HUMANITY - Position #1 $471.00 $0.00 $471.00 $83.88 $554.88 $9.42 $564.30HABITAT FOR HUMANITY - Position #2 $471.00 $0.00 $471.00 $83.88 $554.88 $9.42 $564.30INSTRUMENTAL MUSIC - Lead $6835.00 $0.00 $6835.00 $1217.32 $8052.32 $136.70 $8189.02JUNIOR CLASS - Position #1 $1010.00 $0.00 $1010.00 $179.89 $1189.89 $20.20 $1210.09JUNIOR CLASS - Position #2 $1010.00 $0.00 $1010.00 $179.89 $1189.89 $20.20 $1210.09JUNIOR STATESMEN OF AMERICA $505.00 $0.00 $505.00 $89.94 $594.94 $10.10 $605.04KEY CLUB - Position #1 $1010.00 $0.00 $1010.00 $179.89 $1189.89 $20.20 $1210.09KEY CLUB - Position #2 $1010.00 $0.00 $1010.00 $179.89 $1189.89 $20.20 $1210.09LITERARY MAGAZINE - Position #1 $1010.00 $0.00 $1010.00 $179.89 $1189.89 $20.20 $1210.09LITERARY MAGAZINE - Position #2 $1010.00 $0.00 $1010.00 $179.89 $1189.89 $20.20 $1210.09MANIFEST - Position #1 $808.00 $0.00 $808.00 $143.91 $951.91 $16.16 $968.07MANIFEST - Position #2 $8080.00 $0.00 $8080.00 $1439.05 $9519.05 $161.60 $9680.65MARCHING BAND - ASST #3 $2020.00 $0.00 $2020.00 $359.76 $2379.76 $40.40 $2420.16MARCHING BAND - ASST #1 $2020.00 $0.00 $2020.00 $359.76 $2379.76 $40.40 $2420.16MARCHING BAND - ASST #2 $2020.00 $0.00 $2020.00 $359.76 $2379.76 $40.40 $2420.16MARCHING BAND - DRUM LINE INSTRUCTOR

$3030.00 $0.00 $3030.00 $539.65 $3569.65 $60.60 $3630.25

MARCHING BAND - LEAD $4392.00 $0.00 $4392.00 $782.21 $5174.21 $87.84 $5262.05MARCHING BAND VISUAL ENSEMBLE #1 $2020.00 $0.00 $2020.00 $359.76 $2379.76 $40.40 $2420.16

MARCHING BAND VISUAL ENSEMBLE #2 $2020.00 $0.00 $2020.00 $359.76 $2379.76 $40.40 $2420.16

MATH COMPETITION $873.00 $0.00 $873.00 $155.49 $1028.49 $17.46 $1045.95MODEL UN (World Affairs) - Position #1 $1667.00 $0.00 $1667.00 $296.89 $1963.89 $33.34 $1997.23MODEL UN (World Affairs) - Position #2 $1667.00 $0.00 $1667.00 $296.89 $1963.89 $33.34 $1997.23MUDDERS CLUB $1010.00 $0.00 $1010.00 $179.89 $1189.89 $20.20 $1210.09MULTICULTURE CLUB $1010.00 $0.00 $1010.00 $179.89 $1189.89 $20.20 $1210.09

NATIONAL ART HONOR $1010.00 $0.00 $1010.00 $179.89 $1189.89 $20.20 $1210.09NATIONAL HONOR SOCIETY $1477.00 $0.00 $1477.00 $263.05 $1740.05 $29.54 $1769.59NAT'L HISTORY COMPETITION CLUB - #1 $505.00 $0.00 $505.00 $89.94 $594.94 $10.10 $605.04

NAT'L HISTORY COMPETITION CLUB - #2 $505.00 $0.00 $505.00 $89.94 $594.94 $10.10 $605.04

NAVIGATE COORDINATION - #1 $758.00 $0.00 $758.00 $135.00 $893.00 $15.16 $908.16NAVIGATE COORDINATION - #2 $758.00 $0.00 $758.00 $135.00 $893.00 $15.16 $908.16NEWSPAPER - SPOKE - ASST $2571.00 $0.00 $2571.00 $457.89 $3028.89 $51.42 $3080.31NEWSPAPER - SPOKE - LEAD $3428.00 $0.00 $3428.00 $610.54 $4038.54 $68.56 $4107.10PEER MEDIATION - ASST #1 $943.00 $0.00 $943.00 $167.95 $1110.95 $18.86 $1129.81PEER MEDIATION - ASST #2 $943.00 $0.00 $943.00 $167.95 $1110.95 $18.86 $1129.81PEER MEDIATION - LEAD $2656.00 $0.00 $2656.00 $473.03 $3129.03 $53.12 $3182.15PINNACLE #1 $500.00 $0.00 $500.00 $89.05 $589.05 $10.00 $599.05PINNACLE #2 $500.00 $0.00 $500.00 $89.05 $589.05 $10.00 $599.05PIODANCO $2020.00 $0.00 $2020.00 $359.76 $2379.76 $40.40 $2420.16PSAT TESTING COORDINATOR $505.00 $0.00 $505.00 $89.94 $594.94 $10.10 $605.04REACH $1515.00 $0.00 $1515.00 $269.83 $1784.83 $30.30 $1815.13ROBOTICS $1010.00 $0.00 $1010.00 $179.89 $1189.89 $20.20 $1210.09SADD /TATU $1515.00 $0.00 $1515.00 $269.83 $1784.83 $30.30 $1815.13SCHEDULING ASSISTANT $1515.00 $0.00 $1515.00 $269.83 $1784.83 $30.30 $1815.13SCIENCE OLYMPIAD #1 $1212.00 $0.00 $1212.00 $215.85 $1427.85 $24.24 $1452.09SCIENCE OLYMPIAD #2 $1212.00 $0.00 $1212.00 $215.85 $1427.85 $24.24 $1452.09SENIOR CLASS - Position #1 $2654.00 $0.00 $2654.00 $472.68 $3126.68 $53.08 $3179.76SENIOR CLASS - Position #2 $2654.00 $0.00 $2654.00 $472.68 $3126.68 $53.08 $3179.76SOPHOMORE CLASS - Position #1 $1136.00 $0.00 $1136.00 $202.32 $1338.32 $22.72 $1361.04SOPHOMORE CLASS - Position #2 $1136.00 $0.00 $1136.00 $202.32 $1338.32 $22.72 $1361.04STOGA STUDY BUDDIES $1010.00 $0.00 $1010.00 $179.89 $1189.89 $20.20 $1210.09STUDENT COUNCIL - Position #1 $1616.00 $0.00 $1616.00 $287.81 $1903.81 $32.32 $1936.13STUDENT COUNCIL - Position #2 $1616.00 $0.00 $1616.00 $287.81 $1903.81 $32.32 $1936.13T V STUDIO - Position #1 $1515.00 $0.00 $1515.00 $269.83 $1784.83 $30.30 $1815.13T V STUDIO - Position #2 $9182.00 $0.00 $9182.00 $1635.31 $10817.31 $183.64 $11000.95TESTING COORDINATOR $1242.00 $0.00 $1242.00 $221.20 $1463.20 $24.84 $1488.04TRI M $1010.00 $0.00 $1010.00 $179.89 $1189.89 $20.20 $1210.09UNDERWATER ROBOTICS CLUB $505.00 $0.00 $505.00 $89.94 $594.94 $10.10 $605.04VOICES (Speech and Debate) $2020.00 $0.00 $2020.00 $359.76 $2379.76 $40.40 $2420.16WEBSITE MANAGER - Position #1 $1405.00 $0.00 $1405.00 $250.23 $1655.23 $28.10 $1683.33WEBSITE MANAGER - Position #2 $1405.00 $0.00 $1405.00 $250.23 $1655.23 $28.10 $1683.33YEARBOOK ADVISOR $5252.00 $0.00 $5252.00 $935.37 $6187.37 $105.04 $6292.41

TEMS Non-Athletic EDR Position


No Increase


Cost to CCRES*

Hourly Subtotal

CCRESMarkup*

**2%

Cost to District

COMMUNICATION COORDINATOR $2836.00 $0.00 $2836.00 $505.09 $3341.09 $56.72 $3397.81COMMUNITY SERVICE $2242.00 $0.00 $2242.00 $399.30 $2641.30 $44.84 $2686.14CURRICULUM WEBSITE MANAGER $3535.00 $0.00 $3535.00 $629.59 $4164.59 $70.70 $4235.29FORENSICS $1010.00 $0.00 $1010.00 $179.89 $1189.89 $20.20 $1210.09JAZZ BAND - Position #1 $1483.00 $0.00 $1483.00 $264.13 $1747.13 $29.66 $1776.79JAZZ BAND - Position #2 $1483.00 $0.00 $1483.00 $264.13 $1747.13 $29.66 $1776.79JR MODEL UN $1483.00 $0.00 $1483.00 $264.13 $1747.13 $29.66 $1776.79MATH COMPETITION $2242.00 $0.00 $2242.00 $399.30 $2641.30 $44.84 $2686.14NEWSPAPER $2242.00 $0.00 $2242.00 $399.30 $2641.30 $44.84 $2686.14PROJECT ADVISOR $2018.00 $0.00 $2018.00 $359.41 $2377.41 $40.36 $2417.77SCIENCE OLYMPIAD $1483.00 $0.00 $1483.00 $264.13 $1747.13 $29.66 $1776.79STAGE MANAGER $2018.00 $0.00 $2018.00 $359.41 $2377.41 $40.36 $2417.77STUDENT COUNCIL $3586.00 $0.00 $3586.00 $638.67 $4224.67 $71.72 $4296.39WEBSITE MANAGER $1997.00 $0.00 $1997.00 $355.66 $2352.66 $39.94 $2392.60YEARBOOK $2911.00 $0.00 $2911.00 $518.44 $3429.44 $58.22 $3487.66The following EDRs alternate every other yearDRAMA - 5TH & 6TH - #1 $2118.00 $0.00 $2118.00 $377.22 $2495.22 $42.36 $2537.58DRAMA - 5TH & 6TH - #2 $2118.00 $0.00 $2118.00 $377.22 $2495.22 $42.36 $2537.58PERFORMING ARTS (Spring 7th/8th) $2824.00 $0.00 $2824.00 $502.95 $3326.95 $56.48 $3383.43PERFORMING ARTS (Spring 7th/8th) $2119.00 $0.00 $2119.00 $377.40 $2496.40 $42.38 $2538.78PERFORMING ARTS (Spring 7th/8th) $2119.00 $0.00 $2119.00 $377.40 $2496.40 $42.38 $2538.78PERFORMING ARTS (Spring 7th/8th) $1413.00 $0.00 $1413.00 $251.66 $1664.66 $28.26 $1692.92

VFMS Non-Athletic EDR Position


No Increase


Cost to CCRES*

Hourly Subtotal

CCRESMarkup*

**2%

Cost to District

COMMUNICATION COORDINATOR $2836.00 $0.00 $2836.00 $505.09 $3341.09 $56.72 $3397.81COMMUNITY SERVICE $2242.00 $0.00 $2242.00 $399.30 $2641.30 $44.84 $2686.14CURRICULUM WEBSITE MANAGER $3535.00 $0.00 $3535.00 $629.59 $4164.59 $70.70 $4235.29FORENSICS $1010.00 $0.00 $1010.00 $179.89 $1189.89 $20.20 $1210.09HANDBELLS #1 $1044.00 $0.00 $1044.00 $185.94 $1229.94 $20.88 $1250.82HANDBELLS #2 $1044.00 $0.00 $1044.00 $185.94 $1229.94 $20.88 $1250.82JAZZ BAND 5/6 $1483.00 $0.00 $1483.00 $264.13 $1747.13 $29.66 $1776.79JAZZ BAND 7/8 $1483.00 $0.00 $1483.00 $264.13 $1747.13 $29.66 $1776.79

JR MODEL UN $1483.00 $0.00 $1483.00 $264.13 $1747.13 $29.66 $1776.79MATH COMPETITION $2242.00 $0.00 $2242.00 $399.30 $2641.30 $44.84 $2686.14NEWSPAPER $2242.00 $0.00 $2242.00 $399.30 $2641.30 $44.84 $2686.14SCIENCE OLYMPIAD $1483.00 $0.00 $1483.00 $264.13 $1747.13 $29.66 $1776.79STAGE MANAGER $2018.00 $0.00 $2018.00 $359.41 $2377.41 $40.36 $2417.77STUDENT COUNCIL $3586.00 $0.00 $3586.00 $638.67 $4224.67 $71.72 $4296.39WEBSITE MANAGER $1997.00 $0.00 $1997.00 $355.66 $2352.66 $39.94 $2392.60YEARBOOK $2910.00 $0.00 $2910.00 $518.28 $3428.28 $58.20 $3486.48The following EDRs alternate every other yearDRAMA - 5TH & 6TH $2118.00 $0.00 $2118.00 $377.22 $2495.22 $42.36 $2537.58DRAMA - 5TH & 6TH $2118.00 $0.00 $2118.00 $377.22 $2495.22 $42.36 $2537.58PERFORMING ARTS (Spring 7th/8th) #1 $2824.00 $0.00 $2824.00 $502.95 $3326.95 $56.48 $3383.43PERFORMING ARTS (Spring 7th/8th) #2 $2119.00 $0.00 $2119.00 $377.40 $2496.40 $42.38 $2538.78PERFORMING ARTS (Spring 7th/8th) #3 $2119.00 $0.00 $2119.00 $377.40 $2496.40 $42.38 $2538.78PERFORMING ARTS (Spring 7th/8th) #4 $1413.00 $0.00 $1413.00 $251.66 $1664.66 $28.26 $1692.92

Position


Staff Rate

No Increase


Cost to CCRES*

Hourly Subtotal

CCRESMarkup*

**2%

Cost to District

WEBSITE MANAGER - BES $1121.10 $0.00 $1121.10 $199.67 $1320.77 $22.42 $1343.19WEBSITE MANAGER - DES $1121.10 $0.00 $1121.10 $199.67 $1320.77 $22.42 $1343.19WEBSITE MANAGER - HES $1121.10 $0.00 $1121.10 $199.67 $1320.77 $22.42 $1343.19WEBSITE MANAGER - NEES $1121.10 $0.00 $1121.10 $199.67 $1320.77 $22.42 $1343.19WEBSITE MANAGER - VFES $1121.10 $0.00 $1121.10 $199.67 $1320.77 $22.42 $1343.19

CHS Athletic EDR Position


Staff Rate

No Increase


Staff Rate

Cost to CCRES*

Hourly Subtotal

CCRESMarkup*

**2%

Cost to District

Athletic Director $12000.00 $0.00 $12000.00 $2137.20 $14137.20 $240.00 $14377.20Athletic Director - Asst.#1 $7688.12 $0.00 $7688.12 $1369.25 $9057.37 $153.76 $9211.13Athletic Director - Asst.#2 $7688.12 $0.00 $7688.12 $1369.25 $9057.37 $153.76 $9211.13B/G TRACK-FIELDHEAD -B/ G TRACK-FIELD $5714.58 $0.00 $5714.58 $1017.76 $6732.34 $114.29 $6846.63ASST. B/ G TRACK-FIELD 1ST $3516.82 $0.00 $3516.82 $626.34 $4143.16 $70.34 $4213.50ASST. B/ G TRACK-FIELD $3297.65 $0.00 $3297.65 $587.30 $3884.95 $65.95 $3950.90ASST. B/ G TRACK-FIELD $3297.65 $0.00 $3297.65 $587.30 $3884.95 $65.95 $3950.90ASST. B/ G TRACK-FIELD $3297.65 $0.00 $3297.65 $587.30 $3884.95 $65.95 $3950.90

ASST. B/ G TRACK-FIELD (.5) $1648.32 $0.00 $1648.32 $293.58 $1941.90 $32.97 $1974.87BASEBALLHEAD BASEBALL $5274.22 $0.00 $5274.22 $939.33 $6213.55 $105.48 $6319.03ASST. TO HC. BASEBALL $2197.76 $0.00 $2197.76 $391.43 $2589.19 $43.96 $2633.15ASST. BASEBALL $3297.65 $0.00 $3297.65 $587.30 $3884.95 $65.95 $3950.90HEAD BASEBALL - 9TH $3297.65 $0.00 $3297.65 $587.30 $3884.95 $65.95 $3950.90BASKETBALL - BOYSHEAD BASKETBALL - BOYS $5714.58 $0.00 $5714.58 $1017.76 $6732.34 $114.29 $6846.63ASST. TO HC. BASKETBALL - BOYS $2197.76 $0.00 $2197.76 $391.43 $2589.19 $43.96 $2633.15ASST. BASKETBALL - BOYS $3297.65 $0.00 $3297.65 $587.30 $3884.95 $65.95 $3950.90HEAD BASKETBALL - BOYS 9TH $3076.46 $0.00 $3076.46 $547.92 $3624.38 $61.53 $3685.91BASKETBALL - GIRLSHEAD BASKETBALL - GIRLS $5714.58 $0.00 $5714.58 $1017.76 $6732.34 $114.29 $6846.63ASST. TO HC. BASKETBALL - GIRLS $2197.76 $0.00 $2197.76 $391.43 $2589.19 $43.96 $2633.15ASST. BASKETBALL - GIRLS $3297.65 $0.00 $3297.65 $587.30 $3884.95 $65.95 $3950.90HEAD BASKETBALL- GIRLS 9TH $3076.46 $0.00 $3076.46 $547.92 $3624.38 $61.53 $3685.91CHEERLEADINGHEAD CHEERLEADING - FALL $2858.30 $0.00 $2858.30 $509.07 $3367.37 $57.17 $3424.54HEAD CHEERLEADING - WINTER $3516.82 $0.00 $3516.82 $626.34 $4143.16 $70.34 $4213.50CREWCREWCROSS COUNTRYHEAD CROSS COUNTRY $4176.35 $0.00 $4176.35 $743.82 $4920.17 $83.53 $5003.70ASST. CROSS COUNTRY $2639.13 $0.00 $2639.13 $470.03 $3109.16 $52.78 $3161.94ASST. TO HC CROSS COUNTRY $2197.76 $0.00 $2197.76 $391.43 $2589.19 $43.96 $2633.15FACULTY MANAGERFAC.MANAGER - FALL $1706.90 $0.00 $1706.90 $304.00 $2010.90 $34.14 $2045.04FAC. MANAGER - WINTER $1706.90 $0.00 $1706.90 $304.00 $2010.90 $34.14 $2045.04FAC. MANAGER - SPRING $1706.90 $0.00 $1706.90 $304.00 $2010.90 $34.14 $2045.04FOOTBALLHEAD FOOTBALL $6153.93 $0.00 $6153.93 $1096.01 $7249.94 $123.08 $7373.02ASST. TO HC. FOOTBALL $2197.76 $0.00 $2197.76 $391.43 $2589.19 $43.96 $2633.15ASST. FOOTBALL #1 $3735.99 $0.00 $3735.99 $665.38 $4401.37 $74.72 $4476.09ASST. FOOTBALL #2 $3735.99 $0.00 $3735.99 $665.38 $4401.37 $74.72 $4476.09ASST. FOOTBALL #3 $3735.99 $0.00 $3735.99 $665.38 $4401.37 $74.72 $4476.09ASST. FOOTBALL #4 $3735.99 $0.00 $3735.99 $665.38 $4401.37 $74.72 $4476.09ASST. FOOTBALL #5 $3735.99 $0.00 $3735.99 $665.38 $4401.37 $74.72 $4476.09HEAD FOOTBALL - 9TH $3957.18 $0.00 $3957.18 $704.78 $4661.96 $79.14 $4741.10

ASST. FOOTBALL - 9TH $2416.93 $0.00 $2416.93 $430.46 $2847.39 $48.34 $2895.73ASST TO HC FOOTBALL - 9TH $1616.00 $0.00 $1616.00 $287.81 $1903.81 $32.32 $1936.13GOLFHEAD GOLF $3297.65 $0.00 $3297.65 $587.30 $3884.95 $65.95 $3950.90ASST GOLF $2197.76 $0.00 $2197.76 $391.43 $2589.19 $43.96 $2633.15ASST GOLF $2197.76 $0.00 $2197.76 $391.43 $2589.19 $43.96 $2633.15FIELD HOCKEYHEAD FIELD HOCKEY $5274.22 $0.00 $5274.22 $939.33 $6213.55 $105.48 $6319.03ASST. TO HC. FIELD HOCKEY $2197.76 $0.00 $2197.76 $391.43 $2589.19 $43.96 $2633.15ASST. FIELD HOCKEY $3297.65 $0.00 $3297.65 $587.30 $3884.95 $65.95 $3950.90HEAD FIELD HOCKEY - 9TH $3076.46 $0.00 $3076.46 $547.92 $3624.38 $61.53 $3685.91LACROSSE - BOYSHEAD LACROSSE - BOYS $5274.22 $0.00 $5274.22 $939.33 $6213.55 $105.48 $6319.03ASST.to HC. LACROSSE - BOYS $2197.76 $0.00 $2197.76 $391.43 $2589.19 $43.96 $2633.15ASST. JV LACROSSE - BOYS $3297.65 $0.00 $3297.65 $587.30 $3884.95 $65.95 $3950.90ASST. JV. LACROSSE - BOYS $3297.65 $0.00 $3297.65 $587.30 $3884.95 $65.95 $3950.90LACROSSE - GIRLSHEAD LACROSSE - GIRLS $5274.22 $0.00 $5274.22 $939.33 $6213.55 $105.48 $6319.03ASST. to HC. LACROSSE - GIRLS $2197.76 $0.00 $2197.76 $391.43 $2589.19 $43.96 $2633.15ASST. JV. LACROSSE - GIRLS $3297.65 $0.00 $3297.65 $587.30 $3884.95 $65.95 $3950.90HEAD LACROSSE - GIRLS 9TH $3076.46 $0.00 $3076.46 $547.92 $3624.38 $61.53 $3685.91SOCCER - BOYSHEAD SOCCER - BOYS $5274.22 $0.00 $5274.22 $939.33 $6213.55 $105.48 $6319.03ASST. to HC. SOCCER - BOYS $2197.76 $0.00 $2197.76 $391.43 $2589.19 $43.96 $2633.15ASST. JV. SOCCER - BOYS $3297.65 $0.00 $3297.65 $587.30 $3884.95 $65.95 $3950.90HEAD SOCCER - BOYS 9TH $3076.46 $0.00 $3076.46 $547.92 $3624.38 $61.53 $3685.91SOCCER - GIRLSHEAD SOCCER - GIRLS $5274.22 $0.00 $5274.22 $939.33 $6213.55 $105.48 $6319.03ASST. to HC. SOCCER - GIRLS $2197.76 $0.00 $2197.76 $391.43 $2589.19 $43.96 $2633.15ASST. JV. SOCCER - GIRLS $3297.65 $0.00 $3297.65 $587.30 $3884.95 $65.95 $3950.90ASST. JVB. SOCCER - GIRLS $3297.65 $0.00 $3297.65 $587.30 $3884.95 $65.95 $3950.90SOFTBALLHEAD SOFTBALL $5274.22 $0.00 $5274.22 $939.33 $6213.55 $105.48 $6319.03ASST. to HC. SOFTBALL $2197.76 $0.00 $2197.76 $391.43 $2589.19 $43.96 $2633.15ASST. SOFTBALL $3297.65 $0.00 $3297.65 $587.30 $3884.95 $65.95 $3950.90HEAD SOFTBALL - 9TH $3297.65 $0.00 $3297.65 $587.30 $3884.95 $65.95 $3950.90SWIMMINGHEAD SWIMMING - BOYS $4615.70 $0.00 $4615.70 $822.05 $5437.75 $92.31 $5530.06

HEAD SWIMMING - GIRLS $4615.70 $0.00 $4615.70 $822.05 $5437.75 $92.31 $5530.06ASST SWIMMING $2416.93 $0.00 $2416.93 $430.46 $2847.39 $48.34 $2895.73DIVING COACH $2416.93 $0.00 $2416.93 $430.46 $2847.39 $48.34 $2895.73TENNIS - BOYSHEAD TENNIS - BOYS $3735.99 $0.00 $3735.99 $665.38 $4401.37 $74.72 $4476.09ASST. TENNIS - BOYS $2416.93 $0.00 $2416.93 $430.46 $2847.39 $48.34 $2895.73TENNIS - GIRLSHEAD TENNIS - GIRLS $3735.99 $0.00 $3735.99 $665.38 $4401.37 $74.72 $4476.09ASST. TENNIS - GIRLS $2416.93 $0.00 $2416.93 $430.46 $2847.39 $48.34 $2895.73VOLLEYBALL $0.00 $0.00HEAD VOLLEYBALL $3735.99 $0.00 $3735.99 $665.38 $4401.37 $74.72 $4476.09ASST TO HC VOLLEYBALL $2197.76 $0.00 $2197.76 $391.43 $2589.19 $43.96 $2633.15ASST. JV. VOLLEYBALL $2416.93 $0.00 $2416.93 $430.46 $2847.39 $48.34 $2895.73HEAD VOLLEYBALL - 9TH $2858.30 $0.00 $2858.30 $509.07 $3367.37 $57.17 $3424.54WINTER TRACKHEAD WINTER TRACK $3957.18 $0.00 $3957.18 $704.78 $4661.96 $79.14 $4741.10ASST. WINTER TRACK #1 $2639.13 $0.00 $2639.13 $470.03 $3109.16 $52.78 $3161.94ASST. WINTER TRACK #2 $2639.13 $0.00 $2639.13 $470.03 $3109.16 $52.78 $3161.94ASST. WINTER TRACK #3 $2639.13 $0.00 $2639.13 $470.03 $3109.16 $52.78 $3161.94WRESTLINGHEAD WRESTLING $5714.58 $0.00 $5714.58 $1017.76 $6732.34 $114.29 $6846.63ASST. WRESTLING #1 $2639.13 $0.00 $2639.13 $470.03 $3109.16 $52.78 $3161.94ASST. WRESTLING #2 $2639.13 $0.00 $2639.13 $470.03 $3109.16 $52.78 $3161.94INTRAMURALSIntramurals - Fall $2765.38 $0.00 $2765.38 $492.51 $3257.89 $55.31 $3313.20Intramurals - Spring $2765.38 $0.00 $2765.38 $492.51 $3257.89 $55.31 $3313.20Intramurals (Fall) - Asst #1 $420.16 $0.00 $420.16 $74.82 $494.98 $8.40 $503.38Intramurals (Fall) - Asst #2 $420.16 $0.00 $420.16 $74.82 $494.98 $8.40 $503.38Intramurals (Fall) - Asst #3 $420.16 $0.00 $420.16 $74.82 $494.98 $8.40 $503.38Intramurals (Fall) - Asst #4 $420.16 $0.00 $420.16 $74.82 $494.98 $8.40 $503.38Intramurals (Spr) - Asst #1 $420.16 $0.00 $420.16 $74.82 $494.98 $8.40 $503.38Intramurals (Spr)- Asst #2 $420.16 $0.00 $420.16 $74.82 $494.98 $8.40 $503.38Intramurals (Spr) - Asst #3 $420.16 $0.00 $420.16 $74.82 $494.98 $8.40 $503.38Intramurals (Spr) - Asst #4 $420.16 $0.00 $420.16 $74.82 $494.98 $8.40 $503.38Event Coordinator $3739.02 $0.00 $3739.02 $665.92 $4404.94 $74.78 $4479.72

TEMS Athletic EDR Position


Staff Rate

No Increase


Staff Rate

Cost to CCRES*

Hourly Subtotal

CCRESMarkup*

**2%

Cost to District

BASEBALL7TH BASEBALL $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.858TH BASEBALL $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.85BASKETBALL - BOYS7TH BASKETBALL - BOYS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.858TH BASKETBALL - BOYS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.85BASKETBALL - GIRLS7TH BASKETBALL - GIRLS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.858TH BASKETBALL - GIRLS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.85FOOTBALL - WEIGHTFOOTBALL - WEIGHT $3138.07 $0.00 $3138.07 $558.89 $3696.96 $62.76 $3759.72FOOTBALL - WEIGHT $3138.07 $0.00 $3138.07 $558.89 $3696.96 $62.76 $3759.72FOOTBALL -WEIGHT (.5) $1569.54 $0.00 $1569.54 $279.54 $1849.08 $31.39 $1880.47FOOTBALL - UNLIMITED $3138.07 $0.00 $3138.07 $558.89 $3696.96 $62.76 $3759.72FOOTBALL - UNLIMITED $3138.07 $0.00 $3138.07 $558.89 $3696.96 $62.76 $3759.72FIELD HOCKEY7TH FIELD HOCKEY $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.858TH FIELD HOCKEY $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.857TH/8TH FIELD HOCKEY (.5) $1345.32 $0.00 $1345.32 $239.61 $1584.93 $26.91 $1611.84LACROSSE - GIRLS7TH LACROSSE - GIRLS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.858TH LACROSSE - GIRLS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.857TH/8TH LACROSSE - GIRLS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.85LACROSSE - BOYS7TH LACROSSE - BOYS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.858TH LACROSSE - BOYS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.857TH/8TH LACROSSE - BOYS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.85SOCCER - BOYS7TH SOCCER - BOYS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.858TH SOCCER - BOYS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.857TH/8TH SOCCER - BOYS (.5) $1345.32 $0.00 $1345.32 $239.61 $1584.93 $26.91 $1611.84SOCCER - GIRLS7TH SOCCER - GIRLS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.858TH SOCCER - GIRLS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.85

SOFTBALL7TH SOFTBALL $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.858TH SOFTBALL $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.85TRACK 7/8HEAD TRACK 7/8 $3363.30 $0.00 $3363.30 $599.01 $3962.31 $67.27 $4029.581st ASST TRACK 7/8 $2712.86 $0.00 $2712.86 $483.17 $3196.03 $54.26 $3250.29ASST TRACK 7/8 $2466.42 $0.00 $2466.42 $439.28 $2905.70 $49.33 $2955.03ASST. TRACK 7/8 $2466.42 $0.00 $2466.42 $439.28 $2905.70 $49.33 $2955.03VOLLEYBALL (7/8)7TH VOLLEYBALL $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.858TH VOLLEYBALL $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.857TH/8TH VOLLEYBALL (.5) $1345.32 $0.00 $1345.32 $239.61 $1584.93 $26.91 $1611.84WRESTLINGHEAD WRESTLING $3363.30 $0.00 $3363.30 $599.01 $3962.31 $67.27 $4029.58ASST. WRESTLING $2466.42 $0.00 $2466.42 $439.28 $2905.70 $49.33 $2955.03

VFMS Athletic EDR Position


Staff Rate

No Increase


Staff Rate

Cost to CCRES*

Hourly Subtotal

CCRESMarkup*

**2%

Cost to District

BASEBALL7TH BASEBALL $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.858TH BASEBALL $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.85BASKETBALL - BOYS7TH BASKETBALL - BOYS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.858TH BASKETBALL - BOYS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.85BASKETBALL - GIRLS7TH BASKETBALL - GIRLS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.858TH BASKETBALL - GIRLS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.85FOOTBALLFOOTBALL - WEIGHT $3138.07 $0.00 $3138.07 $558.89 $3696.96 $62.76 $3759.72FOOTBALL - WEIGHT $3138.07 $0.00 $3138.07 $558.89 $3696.96 $62.76 $3759.72FOOTBALL - WEIGHT $3138.07 $0.00 $3138.07 $558.89 $3696.96 $62.76 $3759.72FOOTBALL - UNLIMITED HC $3363.30 $0.00 $3363.30 $599.01 $3962.31 $67.27 $4029.58FOOTBALL -UNLIMITED Ass't $3138.07 $0.00 $3138.07 $558.89 $3696.96 $62.76 $3759.72FOOTBALL - UNLIMITED Ass't $3138.07 $0.00 $3138.07 $558.89 $3696.96 $62.76 $3759.72Timer/Scorer (Hourly Rate) $45.00 $0.00 $45.00 $8.01 $53.01 $0.90 $53.91FIELD HOCKEY7TH FIELD HOCKEY $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.858TH FIELD HOCKEY $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.85

7th/8th FIELD HOCKEY (.5) $1345.32 $0.00 $1345.32 $239.61 $1584.93 $26.91 $1611.84LACROSSE - GIRLS7TH LACROSSE - GIRLS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.858TH LACROSSE - GIRLS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.85LACROSSE - BOYS7TH LACROSSE - BOYS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.858TH LACROSSE - BOYS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.857TH/8TH LACROSSE - BOYS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.85SOCCER - BOYS7TH SOCCER - BOYS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.858TH SOCCER - BOYS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.85SOCCER - GIRLS7TH SOCCER - GIRLS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.858TH SOCCER - GIRLS $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.857TH/8TH SOCCER -GIRLS (.5) $1345.32 $0.00 $1345.32 $239.61 $1584.93 $26.91 $1611.84SOFTBALL7TH SOFTBALL $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.858TH SOFTBALL $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.85TRACK 7/8HEAD TRACK 7/8 $3362.29 $0.00 $3362.29 $598.82 $3961.11 $67.25 $4028.361st ASST TRACK 7/8 $2712.86 $0.00 $2712.86 $483.17 $3196.03 $54.26 $3250.29ASST. TRACK 7/8 $2466.42 $0.00 $2466.42 $439.28 $2905.70 $49.33 $2955.03ASST. TRACK 7/8 $2466.42 $0.00 $2466.42 $439.28 $2905.70 $49.33 $2955.03VOLLEYBALLVOLLEYBALL #1 $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.85VOLLEYBALL #2 $2691.65 $0.00 $2691.65 $479.37 $3171.02 $53.83 $3224.85WRESTLINGHEAD WRESTLING $3363.30 $0.00 $3363.30 $599.01 $3962.31 $67.27 $4029.58ASST. WRESTLING $2466.42 $0.00 $2466.42 $439.28 $2905.70 $49.33 $2955.03

Elementary After School Sports Position


No Increase


Staff Rate

Cost to CCRES*

Hourly Subtotal

CCRESMarkup*

**2%

Cost to District

Beaumont $3026.97 $0.00 $3026.97 $539.10 $3566.07 $60.54 $3626.61Devon $3026.97 $0.00 $3026.97 $539.10 $3566.07 $60.54 $3626.61Hillside $3026.97 $0.00 $3026.97 $539.10 $3566.07 $60.54 $3626.61New Eagle $3026.97 $0.00 $3026.97 $539.10 $3566.07 $60.54 $3626.61Valley Forge $3026.97 $0.00 $3026.97 $539.10 $3566.07 $60.54 $3626.61

*Cost to CCRES includes benefits and taxes.**CCRES markup is 8.25 percent.***CCRES markup on EDR is 2.0 percent.


Consent V, D, 1: Additional 2020 Summer Workshops and Participants

VIA: Wendy Towle, Director of Curriculum, Instruction, Staff Development and Planning

Action Under Consideration: That the Board of School Directors approves the following workshops and participants at a rate of $40 per hour in accordance with School Board Policy #4505 and the negotiated agreement.

The workshops and participants listed below are recommended for approval by the Board of

School Directors in order to carry out the educational program planned for the 2020 – 2021 school year.

Re-Opening Preparation Date: July/August 2020- 3 days Time: 4 hours per day Facilitator: Katie Parker Participants: All Special Education Teachers Participants will reconfigure their classrooms in accordance with CDC guidelines for safe social distancing. Special Education Teachers will prepare for the practice of Live Streaming lessons. Close out Documentation Date: July/August Time: 4 hours - 2 days Facilitator: Katie Parker Participants: All Special Education Teachers Participants will finalize, print and file 5 essential documents related to meetings and evaluations that occurred during the closure of schools from March 13 to June 2020. They will also ensure that all documents are delivered to TEAO so that they may be processed appropriately. Paraprofessional Guideline Preparation Date:  July/August Time:  4 hours - 2 days Facilitator: Katie Parker Participants: Select Special Education Teachers Participants and BCBAs will prepare guidelines for paraprofessionals for the start of school year, specifically related to CDC guidelines and COVID-19. Intensive Teaching Preparation Date:  July/August Time:  4 hours - 2 days Facilitator: Katie Parker Participants: Select Special Education Teachers Participants and BCBAs will prepare for implementation of Intensive Teaching for student with intensive needs. Re-Opening Preparation for Mental Health Specialists Date:  July/August Time:  4 hours - 2 days Facilitator: Chris Groppe Participants: 5 Mental Health Specialists Participants will review supports and services that are needed for students. They will work on and create appropriate delivery models to align with any aspect of our reopening plan.


Re-Opening Preparation for Multi-tiered Intervention Teacher Date:  July/August 2020 Time:  4 hours - 3 days Facilitator: Chris Groppe Participants: 4 Multi-tiered Intervention Teachers Participants will review supports and services that are needed for students. They will work on and create appropriate delivery models to align with any aspect of our reopening plan. Implementing Equitable Instructional Practices- Accelerated World History Date: 2 Days TBD Time: 8:00 am-1:00 pm Location: CHS Director: Matthew Sterenczak Participants: Corey Davison, Aaron Lockard, Susan Milliken, Kevin Nerz Participants will collaborate to examine the existing course curriculum and develop clear plans for implementing equitable instructional practices. A primary outcome of this work will be the development of either a revised curriculum document or the creation of a new curriculum document. Specific items to be addressed through this work will be the inclusion of Social Justice Standards and Essential Questions, reviewing all resources used with students and taking steps to ensure that all perspectives and voices are represented in our curriculum and examining nature of our assessments and equity within our grading practices. Implementing Equitable Instructional Practices- Honors World History Date: 2 Days TBD Time: 8:00 am-1:00 pm Location: CHS Director: Matthew Sterenczak Participants: Meaghan Klagholz, Aaron Lockard, Emily McGready, Susan Milliken, TBD Participants will collaborate to examine the existing course curriculum and develop clear plans for implementing equitable instructional practices. A primary outcome of this work will be the development of either a revised curriculum document or the creation of a new curriculum document. Specific items to be addressed through this work will be the inclusion of Social Justice Standards and Essential Questions, reviewing all resources used with students and taking steps to ensure that all perspectives and voices are represented in our curriculum and examining nature of our assessments and equity within our grading practices. Implementing Equitable Instructional Practices- AP World History Date: 2 Days TBD Time: 8:00 am-1:00 pm Location: CHS Director: Matthew Sterenczak Participants: Aaron Lockard and Emily McGready Participants will collaborate to examine the existing course curriculum and develop clear plans for implementing equitable instructional practices. A primary outcome of this work will be the development of either a revised curriculum document or the creation of a new curriculum document. Specific items to be addressed through this work will be the inclusion of Social Justice Standards and Essential Questions, reviewing all resources used with students and taking steps to ensure that all perspectives and voices are represented in our curriculum and examining nature of our assessments and equity within our grading practices.


Implementing Equitable Instructional Practices- Accelerated and Honors United States History Date: 2 Days TBD Time: 8:00 am-1:00 pm Location: CHS Director: Matthew Sterenczak Participants: Michael Cruz, Justin Davey, Mark Flores, Brian Gallagher, John Herd, Mike Palmatier, Seth Schweitzer, TBD Particpants will collaborate to examine the existing course curriculum and develop clear plans for implementing equitable instructional practices. A primary outcome of this work will be the development of either a revised curriculum document or the creation of a new curriculum document. Specific items to be addressed through this work will be the inclusion of Social Justice Standards and Essential Questions, reviewing all resources used with students and taking steps to ensure that all perspectives and voices are represented in our curriculum and examining nature of our assessments and equity within our grading practices. Implementing Equitable Instructional Practices- AP United States History Date: 2 Days TBD Time: 8:00 am-1:00 pm Location: CHS Director: Matthew Sterenczak Participants: Merri Gardner and Katie Walter Participants will collaborate to examine the existing course curriculum and develop clear plans for implementing equitable instructional practices. A primary outcome of this work will be the development of either a revised curriculum document or the creation of a new curriculum document. Specific items to be addressed through this work will be the inclusion of Social Justice Standards and Essential Questions, reviewing all resources used with students and taking steps to ensure that all perspectives and voices are represented in our curriculum and examining nature of our assessments and equity within our grading practices. Implementing Equitable Instructional Practices- Accelerated and Honors United States Government Date: 2 Days TBD Time: 8:00 am-1:00 pm Location: CHS Director: Matthew Sterenczak Participants: David Anderson, Corey Davison, Merri Gardner, Seth Schweitzer, Katie Walter Participants will collaborate to examine the existing course curriculum and develop clear plans for implementing equitable instructional practices. A primary outcome of this work will be the development of either a revised curriculum document or the creation of a new curriculum document. Specific items to be addressed through this work will be the inclusion of Social Justice Standards and Essential Questions, reviewing all resources used with students and taking steps to ensure that all perspectives and voices are represented in our curriculum and examining nature of our assessments and equity within our grading practices. Implementing Equitable Instructional Practices- AP United States Government Date: 2 Days TBD Time: 8:00 am-1:00 pm Location: CHS Director: Matthew Sterenczak Participants: David Anderson, Jonathan Goodman, Blake Stabert Participants will collaborate to examine the existing course curriculum and develop clear plans for implementing equitable instructional practices. A primary outcome of this work will be the development of either a revised curriculum document or the creation of a new curriculum document. Specific items to be addressed through this work will be the inclusion of Social Justice Standards and Essential Questions, reviewing all resources used with students and taking steps to ensure that all perspectives and voices are represented in our curriculum and examining nature


of our assessments and equity within our grading practices. Kindergarten Science Date: 2 days; TBD Time: 8:00 am to 1:00 pm Directors: Nancy Adams/Shannon Downing Participants: 5 kindergarten teachers Participants will align the Kindergarten Science program with the new Reading Program. Reopening Preparation Date: July/August 2020 TBD Time: Multiple days - 5 hours per day Facilitator: Wendy Towle Participants: All Faculty K-12 as needed Led by the curriculum supervisors, participants will continue to engage in planning, training and collaboration needed to successfully implement the various aspects of the District’s reopening plan. Workshops will include focus on both curriculum and instruction and additional training in technology tools and resources.

Consent V, E, 1: Acceptance of Gifts VIA: Arthur J. McDonnell, Business Manager/Board Secretary

Action Under Consideration: That the Board of School Directors accepts with pleasure and appreciation the following donations:

Class of 1958 argyle sweater donated by C. Lee Rimel to the Conestoga High School valued at $25. A monetary donation was donated by Katharine Mayer to the Tredyffrin/Easttown School District. $750 donated by the Fourth Grade Class from the New Eagle Elementary School Parent Teacher Organization to the New Eagle Elementary School.

A thank you note will be sent to the above by the Secretary to the Board.

Consent V, F, 1: Educational Services Agreements VIA: Nicole Roy, Acting Director of Special Education

Action Under Consideration: That the Board of School Directors approves an Educational Services Agreement for a District student with special needs. This agreement covers reimbursement for educational services for the Extended School Year 2020, 2020-2021 and 2021-2022 school years at a total cost not to exceed $92,341.

The District has offered an appropriate placement for this student. The District and family have agreed to the terms in this Educational Services Agreement. The agreement reimburses the family for student placement in lieu of an offer of a Free Appropriate Public Education (FAPE) and includes a release of prior special education claims up to the end date of the agreement. The agreement has been reviewed and recommended by the District’s Solicitor.


Action Under Consideration: That the Board of School Directors approves an Educational Services Agreement for a District student with special needs to reimburse the family for Extended School Year services unilaterally provided by the family from June 11, 2020 through August 30, 2020 in an amount not to exceed $1,080.

The District and family have agreed to the terms in this Educational Services Agreement. The agreement has been reviewed and recommended by the District’s Solicitor.

Action Under Consideration: That the Board of School Directors approves an Educational Services Agreement for a District student with special needs to reimburse the family for Extended School Year services unilaterally provided by the family from June 11, 2020 through August 30, 2020 in an amount not to exceed $925.

The District and family have agreed to the terms in this Educational Services Agreement. The agreement has been reviewed and recommended by the District’s Solicitor.

Consent V, F, 2: Contracts with Approved Private Schools VIA: Nicole Roy, Acting Director of Special Education

Action Under Consideration: That the Board of School Directors approves a contract between the Tredyffrin/Easttown School District and an Approved Private School to provide mandated services for a District student. This contract covers Extended School Year Program from July 6, 2020 through July 29, 2020 at a cost not to exceed $4,083.

This students with special needs requires mandated Extended School Year services, which are

a continuation of the programs provided during the school year at the Approved Private School.

Action Under Consideration: That the Board of School Directors approves a contract between the Tredyffrin/Easttown School District and an Approved Private School to provide mandated services for a District student. This contract covers Extended School Year program from July 6, 2020 through July 29, 2020 at a cost not to exceed $4,083.

This student with special needs requires mandated Extended School Year services, which are


Action Under Consideration: That the Board of School Directors approves a contract between the Tredyffrin/Easttown School District and an Approved Private School to provide mandated services for a District student. This contract covers Extended School Year program from July 6, 2020 through August 7, 2020 at a cost not to exceed $6,544.




Action Under Consideration: That the Board of School Directors approves a contract between the Tredyffrin/Easttown School District and an Approved Private School to provide mandated services for a District student. This contract covers a Vocational Immersion Program from July 13, 2020 through August 7, 2020 at a cost not to exceed $3,100.



Consent V, F, 3: Agreement with LearnWell Services VIA: Nicole Roy, Acting Director of Special Education

Action Under Consideration: That the Board of School Directors approves the attached agreement between LearnWell Services and the Tredyffrin/Easttown School District to provide educational services to students.

LearnWell•

10. Insurance: The Company shall provide the District with a certificate of liability insurance namingthe District as an additional insured with coverage of not less than One Million Dollars ($1,000,000) per occurrence and Three Million Dollars ($3,000,000) in the aggregate upon execution of this Agreement. The Company shall notify the District in writing ten (10) days prior to any lapse in liability coverage. The absence of liability coverage during the term of this Agreement may result in immediate termination of this Agreement.

11. Employer's Authority: The Company represents and warrants that it will observe and comply withthe policies, rules and regulations of the Company ( and shall cause its employees to do the same), including, but not limited to, the Company Code of Conduct, performance of its duties, and to carry out and perform orders, directions and policies advised from the District.

12. Termination: This Agreement shall be terminated upon the occurrence of any of the following events:(a) Immediately upon the breach by the Company of any of the policies, rules and regulations of

the District relating to the health or safety of students or District employees. (b) Automatically upon the filing of a Petition in Bankruptcy by the Company( c) Upon thirty days (30) notice by either the District or the Company to the other, together with

the reason for said early termination. Termination under this provision will only be permissible upon a showing that the reason cited is not arbitrary or capricious.

Upon termination of this Agreement, the Company shall be entitled to receive only the compensation accrued and unpaid as of the date of termination and shall not be entitled to any additional compensation.

13. Notices: Any notices required or permitted to be given under the terms of this Agreement shall besufficient in writing and if personally delivered or sent by registered or certified mail to the parties at the following addresses:

To the Company:

Learn Well Services 2 Main Street, Suite 2A Plymouth, MA 02360

To the District:

Tredyffrin-Easttown School District 940 West Valley Road, Suite 1700 Wayne, PA 19087

14. Entire Agreement: This instrument contains the entire agreement of the parties with respect to thesubject matter thereof and supersedes any and all other agreements, understandings and representations by and between the parties.

15. Modification: This Agreement may not be changed orally, but only by an agreement in writingsigned by the party or parties against whom an enforcement of any waiver, change, modification, extension or discharge is sought. Any waiver of any term, condition or provision of this Agreement will not constitute a waiver of any other term, condition or provision, nor will a waiver of any breach of any term, condition or provision constitute a waiver of any subsequent or succeeding breach.

learnwelleducation.com 508.732.9101 2 Main Street, Suite 2A, Plymouth, MA 02360


Consent V, F, 4: Addendum to the Agreement with Lexia Learning Systems LLC VIA: Nicole Roy, Acting Director of Special Education

Action Under Consideration: That the Board of School Directors approves the attached addendum to the agreement between Lexia Learning systems LLC and the Tredyffrin/Easttown School District to provide an online learning platform for District students.

Documents

REVISED 7/29/2020 Superintendent’s Report July 29, 2020 ......Superintendent’s Report July 29, 2020 Page 2 V. Consent Agenda Although Board action is required, it is generally