Review of Tools for CollaborationRobin Page: Personal take for start up meeting

DOCUMENT TITLEDOCUMENT TITLE

Robin Page: relevant roles/ responsibilities

Helps to run NHPP SharePoint for internal collaboration on projects

Represents business on Internal EH Collaboration Programme Board

Maintains NHPP presence on corporate Intranet

Liaising with NHPP project staff and Commissions Team (NHPCT) staff to get material onto corporate website

Promotes NHPP outputs online, off-site

Review of Tools for collaboration start up

DOCUMENT TITLEDOCUMENT TITLE

Scope of “system”Existing tools for internal: • Email• Memory sticks • SharePoint. (2003 and 2010- future would be 2013)• Shared Drives• EH Digital archive/Portfolio (for sourcing images) • Internal publicity: Intranet• Plus RASMIS (for recording info about project itself), Trim for archival storage.With external partners or contactors:• Email• Dropbox

Sharing with end audiences:• EH corporate website (future Historic England website)• HELM, plus some other satellite EH websites. • Twitter accounts.• Jiscmail discussion groups• LinkedIn company profile• LinkedIn discussion groups• EH blog “heritage Calling”• Knowledge Hub (local govt)• ADS Archiving/ “arch-search”

Review of Tools for collaboration start up

DOCUMENT TITLEDOCUMENT TITLE

Kinds of Publications

• Internal and externally commissioned work• applied research reports on given heritage themes, shading into

grey literature, • Socio economic research (labour market etc)• Guidance/standards.• Monographs• Consultation documents• Progress reports

Review of Tools for collaboration start up

DOCUMENT TITLEDOCUMENT TITLE

Corporate Objectives and success

How does this project fit within EH’s overall objectives/strategy and change activities?

It should ideally inform our digital and IT strategies for collaborating more efficiently and easily both internally and with external project partners. Also for sharing with select partners where material needs to remain more confidential, or with those we may wish to test the waters with before a wider web release of information.

How will we know if it’s successful?

• The less technically savvy senior heritage experts will feel empowered to use resulting system.

• Smooth turnover of products going out in timely way to end users.

Review of Tools for collaboration start up

DOCUMENT TITLEDOCUMENT TITLE

Users of the “system”Internal colleagues who use the system: • Colleagues involved in the commissioning process.• Internal colleagues who are experts in their field of heritage (but not necessarily especially “digitally fluent”/

“tech savvy”).• Colleagues in our web team.• Colleagues in Corporate Communications, especially social media managers.

External “collaborative” users of system:• Historic environment contractors/ consultants working with us on producing knowledge

End users, depending on the type of publication:• Historic environment practioners (e.g. built and archaeological, terrestrial and maritime, field workers and

data handlers, conservators…).• Amenity groups• Academics.• Planners.• Architects• Developers.• Construction industry• Owners of historic assets• Local heritage groups (voluntary)• Other government agencies.• For the professional side of the audience, I see comments and feedback from various online groups.

Review of Tools for collaboration start up

DOCUMENT TITLEDOCUMENT TITLE

Suppliers and customers

“My Suppliers” • Internal suppliers: 60 plus NHPP Activity Groups

comprising cross-departmental panels of heritage experts, Commissions team colleagues, plus Capacity Building Team.

• External: commissioned consultants.

“My Customers”

See the list of users above on slide 6. My own personal contribution intends to be mostly to online communities of practice.

Review of Tools for collaboration start up

DOCUMENT TITLEDOCUMENT TITLE

Further personal thoughts/ concerns…Key changes/improvements that I hope a new system will bring:• Wider understanding of the system.• Greater staff buy-in i.e. feeling of empowerment and confidence to use it.

what I think will be the key problem/blocker in finding/adopting a new system-Our IT provider.-Must take into account variable digital fluency of staff or it will not be successful.

what are the grey areas at the edge of this projectDoes it include general research reports as well as guidance publications?

what’s on my mind, personally about this project’s relationship to other activities going on at EH right now.

How it exactly dovetails with the Collaboration programme and its relationship with forward strategies being formed for Historic England

what would make them personally happy/satisfied as an achievement or unhappy/dissatisfied if it didn't get done.

• Happy: if expert “X” with thirty years experience in the field of “y” can quickly understand the steps they need to take to be able to share the draft of their guidance with internal colleagues and with external stakeholders without having to ask how it works each time.

• Unhappy: • the resulting proposed system is so complex that it needs several pages of visio flow chart to explain it. • It proves unacceptable for our IT people

Review of Tools for collaboration start up

Robin Page

01793 414617

robin.page@english-heritage.org.uk

www.english-heritage.org.uk/nhpp