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Applicant : ● Submits app data ● Submits app fee ● Uploads suppl. docs ● Requests transcripts ● If required, requests: Test scores, LORs ● UPLOADS COPY OF TRANSCRIPT & TEST SCORES
References submit LORs to VZ if required
Test service sends test scores electronically to
Banner if required
Prior college sends paper transcript to
Admissions
VZ web app
Application data & docs load to Banner/BDMS.
● Sends “receipt” email to applicant ● Adds app info to Daily Application Detail (DAD) report for dept./college ● Viewable by ADM & dept. – decision ready
Documents sent to Admissions Data Processing (paper, fax, PDF) are scanned to BDMS and file is
updated by ADM-ADV
X
Applicant : ● Submits app data • Submits app fee ● Uploads suppl. docs ● Requests transcripts ● If required, requests: Test scores, LORs
References submit LORs to VZ if
required
Test service sends test scores electronically to
Banner if required
Prior college sends paper transcript to
Admissions
VZ web app
Application loads to Banner/BDMS
which: ● sends “receipt” email to applicant ● adds applicant info to Daily Application Detail (DAD) report sent to dept./college*
Is app fee
rec’d?
ADM-ADV receives name on review list Updates Checklist for: ● Transcript ● Test scores if needed ● Suppl. docs if needed ● Residency (initial rev) ● Legal Conduct (initial rev)
Is app complete? ADM ADV changes decision
code
Changes made to Banner Checklist update info on:
● App Status Webpage for applicant ● DAD report sent to dept./.college*
ADM-ADV : ● changes Decision Code to “Referred” ● sends GAR notice to dept. to start review* Banner sends “referred” email to applicant
Auto-email sent to applicant – reminder
to pay app fee
ADM-ADV cancels
app after term starts
Dept. & Col make decision
App fee
rec’d
Dept./Col send: ● decision to ADM-ADV for final processing ● admit email to applicant*
● ADM-ADV updates Decision code ● Banner sends email & letter to admits & email to denied
END
BDMS/ADM-ADV receives missing
item.
Updates: ● Checklist ● App Status Webpage ● DAD report updated for dept./ college
Item rec’d
Missing item status email
sent to applicant (& sent to dept.)
Dept. may review
incomplete data/docs in
Banner & proceed to
review (formerly
triggered by MIP from
ADM) Documents sent to
Admissions Data Processing (paper, fax, pdf) are scanned to BDMS and file is updated
by ADM-ADV END
Graduate Application Process, draft 1 - 1Sept13 *Red Text =Opportunities for department & college to communicate with applicant Blue text = Current automatic communication from ADM/Banner to applicant
X
ID PIDM DOCUMENT TYPE LAST NAME
FIRST NAME
BIRTH DATE TERM CODE APP NUMBER
ADM REQUIRE-MENT
U123456789 1234567 DECISION INFO SMITH MARY 9-Oct-79 201401 1
U123456789 1234567 DECISION INFO SMITH MARY 9-Oct-79 201401 1
U123456789 1234567 TRANSCRIPT SMITH MARY 9-Oct-79 201401 1 CTRB
U123456789 1234567 UNOFFICIAL TRANSCRIPT SMITH MARY 9-Oct-79 201401 1
U123456789 1234567 ADMISSIONS REQUIREMENTS SMITH MARY 9-Oct-79 201401 1 RESU
U123456789 1234567 ADMISSIONS REQUIREMENTS SMITH MARY 9-Oct-79 201401 1 RLTR
U123456789 1234567 ADMISSIONS REQUIREMENTS SMITH MARY 9-Oct-79 201401 1 SPUR
BDMS Sample, left side
BDSMS, right side will add “update” column & “user”
ADM REQUIRE-MENT
INST NUMBER
ROUTING STATUS ACTIVITY DATE RETENTION
CONFIRMATION NUMBER
DOCUMENT NAME
Document ID
Pages
8/13/2013 10:03 * 1719127 1
8/9/2013 11:10 * 1717246 3
CTRB 6883 PROCESSED 4/10/2013 11:34 * 1633896 4
GR VZ REVIEW * 1627015 1
RESU GR VZ REVIEW * 1627004 1
RLTR GR VZ REVIEW * 1626985 3
SPUR GR VZ REVIEW * 1626975 1