Manual Response M… · Web view1 Insert School Name Here. Insert School District Here. Working Document 7/27/05. Emergency Operations Manual Insert School Name Here. Emergency

INSERT SCHOOL NAME HERE

Insert School District Here

Working Document 7/27/05

Edition

1

Emergency Operations

Manual

1

INSERT SCHOOL NAME HERE

Emergency Operations Manual

Adapted from a template provided by:Ohio Resource Network for Safe and Drug Free Schools and Communities

University of CincinnatiPO Box 210109

Cincinnati, OH 45221-0109www.ebasedprevention.org 1-800-788-7254 (opt. #2)

Funded in part by funds provided by the Ohio Department of Education, through Federal Funding from

The Safe Schools and Communities Act.

http://www.ebasedprevention.org/

Table of Content

C H A P T E R 1

Introduction 1

Levels of Threat 1

Watch Level

Standby Level

Emergency Level

Recovery Level

All Hazards Approach 2

Seven Key Steps of Containment 3

Local Emergency Responders Information 4

C H A P T E R 2

The Emergency Operations Process 5-10

Emergency Staging Areas 10-11

First Responders at Our School 11

Activation of Emergency Response 12-15

Quick decisions to respond to crisis

Potential crisis before school starts

Crisis occurs during school hours

Incident Command System

C H A P T E R 3

Emergency Preparedness: Roles

and Responsibilities for all Emergency

Management Level I and II

Protective Response Actions

Cancel School 16-19

Dismiss Early 20-22

Evacuation 23-26

Shelter-in-Place 27-30

CBRNE Shelter-in-place 31-35

Lockdown 36-39

Relocate Students 40-43

Release Students 44-47

Secondary Protective Response Options

Drop, Cover and Hold 48

Hit the Deck 48

All Clear 48

Management Level III

District Support 49-50

Appendix I

Senate Bill 1 51-54

Appendix II 55-58

Phone Directories

School Personnel Phone Tree

Local Emergency Responders



Appendix III

Documentation Forms

59-81

E M E R G E N C Y O P E R A T I O N S M A N U A L

IntroductionN 1999, following the worst incident of school violence in the nation (Columbine High School), Governor Bob Taft, in conjunction with the 123rd

Ohio General Assembly, placed in legislation Senate Bill 1 (ORC Section 3313.536) that required every school board in Ohio adopt a comprehensive school safety plan for each school building under its control. Since that time, the need for crisis preparedness has intensified and broadened to terrorist acts. There are many dedicated professionals in your community that can assist your district and local schools sites with school safety plans development including the county emergency management agency, area fire department, EMT’s and law enforcement, Red Cross, local health and mental health agencies/boards.

I

Levels of ThreatSituational threat to the health and safety of our students and school staff can range from minor events such as a power outage to a full-blown life-and-death emergencies such as a real or reported bomb threat. Although each level of threat demands some response, this Emergency Operations Manual focuses only on the “emergency” level response.

Watch Level IMonitoring a situation that is minor in nature, no danger exists but the potential is present. Examples include a power outage and threatening weather.

Standby Level IISituation is one where a risk exists and can escalate to a potential emergency. In these instances, the school-based Emergency Operations Team sets up the command post as well as the county Emergency Management Agency’s office opens. Examples include major damage to the school building.

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Chapter

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Emergency Level IIIRisk is present and requires an immediate response. The School’s Operations

Team activates the Emergency Plan. This includes notifying community-based emergency responders as needed. Examples include a tornado cited in the area or students trapped or injured.

Recovery Level IVAction needs to be taken to restore students/staff and environment to previous safety status. Information on recovery or aftermath is not provided in this manual. For more information on the recovery level, visit www.ebasedprevention.org.

All Hazards ApproachThe possibilities for crisis situations that fit into one of these levels of threat are endless because each emergency has unique features. The unique aspects of any crisis often require a tailored response to remove the threat. Additionally, the emergency may present as a threat—such as a bomb threat or a tornado watch—but then fizzle out. Regardless, our emergency management process will always be to assume the threat is real until it can be eliminated.

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C O M M O N E M E R G E N C I E S

Bomb Threat (school or busFireTornado, Flash Flooding and other Severe WeatherWeapon(s) on Campus or in the School BuildingStranger(s) on Campus or in the School BuildingUtilities EmergencyHostageViolent Student BehaviorShootingAbductionVehicle CrashTerrorist AttackNuclear Power Plant or other Chemical Spill

http://www.ebasedprevention.org/


To more effectively and efficiently respond to any of these crises, our school’s Emergency Management Team has met with local emergency responders and, based upon their recommendation, will use an “all hazards” approach as the framework for our emergency operations. This Emergency Operations’ Manual is to be used as the defining document to assist the Operations team, however, the Ohio Resource Network for Safe and Drug Free Schools and Communities, at no cost, has made available a four page slide chart called the “School Crisis Management Guide: A Timely Response to School Emergencies” (below) for all school staff including, coaches, cafeteria workers and bus drivers. To order, call 1-800-788-7254 (opt #2).

According to local emergency responders, our job here at the school is to

CONTAIN THE CRISIS during the first critical minutes until community emergency personnel arrive (See Command Boards for School Operations’ team at ebasedprevention.org or call 1-800-788-7254 (opt #2) for copies). Containment entails following the seven steps listed below with additional detail using an example in Figure #2-1.

Seven key steps to containment:

Establish communication with school personnel and off-site emergency responders

Identify areas of danger

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Set an inner perimeter

Set an outer perimeter

Open a command post

Activate additional staging areas, if needed; and

Identify and request resources

Figure #2-1 Example of seven steps of crisis containmentIncident: gang fight in the first floor women’s restroom with additional information that a knife might be on one or two involved.

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School Arial ViewFront of High School

Command Post

First Aid

Step #1: Establish Communication: Call 911, Communicate by walkie/talkie to your safety team. Ask security personnel to join up with you at the restroom area. And the rest should meet in your office.Step #2: Identify Area(s) of Danger: The concern was the women’s restroom on the first floorStep #3: Set Inner Perimeter: Ask the School Incident Commander (assistant principal) to meet with the safety team and set up a command post there; send 3-5 to the restroom area to block the stairwells and hallway to the restroom area. You and the safety team should be the only personnel aloud inside the “ inner perimeter”.Step #4: Set Outer Perimeter: The assistant principal should send 2-4 safety team personnel to the entrances to the school outside “perimeter”. Their job would be to control students and to direct emergency units to a parking area and accompany first responders to the restroom area.Step #5: Open a Command Post (staging area): Accomplished in step #3

Step #6: Activate Staging Area(s): The assistant principal (school incident commander) should communicate with safety officer/security at the area of danger to see if a First Aid Staging Area should be activated. If needed, set up in or near the administrative office.Step #7: Identify and Request Resources: as needed

Admin. Offices

W

MEN

Junior High SchoolJunior High

Emergency Vehicle Staging area Vehicle

Staging area

= area(s) of danger


Local Emergency RespondersPosition Name Phone Cell

5


PhonePolice_911

District Incident Command

SheriffCity Police (non-emergency)State Highway Patrol

Fire

Emergency Management Agency

Drug and Poison Information Center

Red CrossHealth DepartmentHazmat Team

Principal of School in Crisis

Other Principals in District

District Offices

District Maintenance Department

UtilitiesGas

Lights

Water

Phone

Other

6


The Emergency Operations Process at

insert school name herehen a threat occurs at or near insert school name here, an emergency operations process is put in motion to remove, minimize, or buffer the threat’s impact on students (student’s with special needs can be found in

the Template “Guidelines for Developing and Evacuation Plan for Individuals with Disabilities” in the ebasedprevention.org School Safety Toolbox), staff, and the surrounding community. The process entails action structured under what is termed the Incident Command System (see Figure 2.4 in this template) The command system outlines roles with corresponding responsibilities. In this section, the responsibilities for staff in these critical roles will be outlined in order to use effective and efficient teamwork should a crisis occur.

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Emergency Operations Team Roles

C O M M A N DMajor Responsibility Person Responsible Role DescriptionEvaluate and determine necessary response

School Incident Commander insert name and alternate(s) names here

The School District Incident Commander is in charge of any crisis until emergency responders arrive. The IC is responsible for: 1. assessing the level of danger and determining the level of threat; 2. Assign staff to gather information and perform needed tasks; 3. Moving students and staff away from the crisis area; 4. Setting a perimeter; and 4. summoning additional help. At level III threat, the IC establishes

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Chapter

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a command post (CP) and summons the Incident Management Team to the CP. The IC briefs team members of the crisis, giving each group specific duties to be organized and determining necessary resources. The Principal interfaces with the District Office If necessary, activates the Emergency Management Team and supervises all operations; compiles status and final incident reports.

Communication between District Office, Local School site and emergency/support agencies

Liaison Officer insert name and alternate(s) names here

Maintains contact between the District Office and the Local School Site Incident command. Identifies and maintains contact with responding groups (i.e., fire, police, Red Cross, Hazmat, health/mental health, etc.). Keeps the IC informed of all responding groups’ actions and coordinates the school’s efforts with these groups.

Establishes a media center. And coordinates all communication with the District Public Information Officer. Documents decisions, actions and outcomes

Media Officer (PIO) insert name and alternate(s) names here

Establishes a media center. Call all necessary personnel about the crisis. Gathers accurate details of the incident. In collaboration with the District Public Information Officer: 1. gives press initial information on the crisis and escorts all media to a media area. 2. Sends out communication to school staff and students about the current crisis. 3. Prepares communication for parents and community. 4. Works with district communications office to develop press releases as needed. 5. Escorts news media around

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schools site at the direction of the Incident Commander.

Maintains the Emergency Kit and transports it to the Command Post; assists principal in completing the incident report form to document events, response, outcomes; collects and synthesizes for file all completed forms used to document crisis procedures (i.e., if the students need to be moved off campus); documents all activity

O P E R A T I O N SMajor Responsibility Person Responsible Role DescriptionOrganizes school’s response team actions. This person maintains all contact with Level II Leaders and school commander

Operations Leader insert name and alternate(s) names here

This individual organizes School’s response team actions at the direction of the Incident Commander. The Operations Officer is the liaison between the Incident Commander and Operations Team Leaders and is responsible for movement of students.

Monitor operations to maximize safety of students and staff, and sets up a School Staff Support Pool

Safety Officer insert name and alternate(s) names here

Oversees the safety of students/staff; determines if response actions/strategies can cause harm to students/staff; with the fire department determines whether students have been evacuated far enough from the school; Identifies personnel assigned to perform team functions. Coordinates functions of site security (violence, crowd control), physical plant safety and security, and setting up School

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Staff Support Pool (assemble teachers, aids, and other staff members who do not have students assigned to them. These individuals will then be assigned as needed to help the operations team complete their objectives.) Secures evacuation site; assist in evacuation; informs district safety officer of any unsafe conditions; and assists building in reviewing their crisis plan.

Manage Facility Control

Maintenance Leader insert name and alternate(s) names here

Oversees school utility control as needed in conjunction with the public safety responders; assist with building keys directing community emergency responders to the proper area as they arrive at the school campus.

Care for Students with Special Needs

Students with Special Needs Leader insert name and alternate(s) names here

An adult assigned to assist an individual in exiting the building or getting to an Evacuation Staging area.

Care for students

Teachers, coaches, counselors, nurses, aides, and other support staff managing students

Anyone not directly involved in managing the crisis situation should be concerned with managing the welfare of students in their care; taking attendance every half hour during the crisis, before and after each Response Action until students are released into their parents/caregivers care.

L O G I S T I C SMajor Responsibility Person Responsible Role DescriptionLogistical and Leader

Logistics Leader insert name and

Assist with adequate supplies in preparation for emergency;

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support for district operations.

alternate(s) names here

acquires supplies needed to assist individuals such as food, water, bathroom facilities, and transportation

Attend to emotional, psychological, and spiritual needs of students and staff. Identify the whereabouts of all students and staff

Care Team Leader (counselor) insert name and alternate(s) names here

Identifies trained CARE Team personnel and necessary staging area; notifies local clergy, off-site counselors, and other trauma counselors; coordinates recovery emotional, psychological, social procedures for the students and school staff. Coordinates student accountability, and student/parent reunion. Periodically updates student rosters and distributes new lists to all teachers for their emergency kits; creates a student emergency card file on each student at the beginning of the year and places it in the Emergency Kit that is used in the Command Post.

Attend to the medical needs of students and staff

First Aid Response Leader (nurse) insert name and alternate(s) names here

Identifies trained first aid personnel and assigns those persons to treatment areas and triage functions. Coordinates and administers emergency first aid and CPR; performs triage; assigns school personnel to accompany students and staff to area hospitals at the discretion of the IC; keeps records of treatment provided during a crisis.

D I S T R I C T O F F I C E S U P P O R TMajor Responsibility Person Responsible Role DescriptionMonitor the event and its resolution

Superintendent and other officials of the School Board Incident

Monitors the event through contact with the building principal At level III threat, the IC establishes a district command

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Commander insert name and alternate(s) names here

post (DCP)

Communication with Local School site Liaison Officer

Liaison Officer insert name and alternate(s) names here

Along with Local School site Liaison Officer maintains contact with responding groups (i.e., fire, police, Red Cross, Hazmat, health/mental health, etc.).

Communication with the media, parents, and community

Documents Timeline of Events as they occur

Public Information Officer insert name and alternate(s) names here

Releases information in conjunction with site Media Leader to parents, community members, and the media during the crisis; documents all contacts and announcements

Maintains the District Emergency Kit and transports it to the Command Post; assists principal in completing the incident report form to document events, response, outcomes; collects and synthesizes for file all completed forms used to document crisis procedures (i.e., if the students need to be moved off campus); documents all activity

Monitor Support Operations to maximize safety of students and staff and district facilities.

District Safety Officer insert name and alternate(s) names here

Oversees the safety of students/staff; determines if response actions/strategies can cause harm to students/staff; determines whether students have been evacuated far enough from the school; Identifies personnel assigned to perform team functions.

Organizes district emergency response team

Operations Leader insert name and alternate(s) names

This individual organizes District’s response at the direction of the District Incident

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actions. here Commander.

Manage Utility Control

School District Maintenance Leader insert name and alternate(s) names here

Oversees school utility control as needed in conjunction with the public safety responders; assist with building keys directing community emergency responders to the proper area as they arrive at the school campus.

Logistical and Leader support for district operations.

Logistics Leader insert name and alternate(s) names here

Assist with adequate supplies in preparation for emergency; acquires supplies needed to assist individuals such as food, water, bathroom facilities, and transportation

Oversees all costs.

Finance and Administration insert name and alternate(s) names here

Reviews all request for resources in order to provide payment of those resources.

Reviews crisis management plans at all sites under district control

Pre-Planning Coordination insert name and alternate name here

Reviews all crisis management plans of local schools within the District. Check each plan against the others in order to pre-approve recommended actions such as staging areas, alternate sites etc.

Emergency Operations Staging AreasTo manage a crisis effectively, team members (Level I- IV), if necessary, will convene in an identified location called a Staging Area. Staging Areas are as follows:

L O C A T I O N O F S T A G I N G A R E A S A N D A L T E R N A T E S I T E SStaging Areas Location DefinitionThe Command Post Site (Could become

Insert location hereAlternate SiteInsert location

Operations area where IC and Emergency Operations Team can plan the response to the crisis. This area might become a Unified

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Unified Command if situation escalates) Have several sites in mind in different directions

here Command Post as First Responders arrive. This area should be secure and safe for school personnel.

Media Site

Out of the way from any and all other staging areas

Insert location hereAlternate SiteInsert location here

Site for state media representatives can gather. This area should be off-site of the school grounds. The Media Officer (assistant principal) should on-site at least every half hour for up-dates if necessary.

School Staff Support Pool Site


School staff not managing students are to report to the school safety officer for assignments i.e., crowd control, monitor parking lots, replace teachers in the classroom who are Emergency Operations Team members, etc.

Care Team Site

Out of mainstream. Privacy insured plus close to classroom for easy access


Site for school/community crisis counselors to attend to any/all persons needing emotional, psychological, assistance.

First Aid Site Insert location hereAlternate SiteInsert location

Site for Nurses/EMT to triage and administer first aid to the injured

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here

Relocation Site


Site used to move students if evacuation site deems dangerous.

Reunification Site (Student Release)


Site near but not at student collection area for parent/caregiver student reunification. See “Double Gate” Figure 2.5 Protective Action #7 Releasing Students in this plan

Special Needs Student Site


An area close to an exit, where people who are unable to use stairs may remain temporarily to await further instructions or assistance from rescue personnel in evacuating the building.

The First Responder at our schoolA crisis that has the potential to impact the safety of students and staff can occur before school, while students are en route to school, during school hours, and after school. It can also occur at any place on school grounds, on the bus, or during after school activities.

The first person at our school to see the situation must take immediate, effective steps toward containment.

Step One: Assessment of the CrisisThe decision to direct students and staff to evacuated or stay in school should be one of the first decisions made. If you are the first person on the scene of a crisis situation, you are the “first responder” and must be prepared to perform the following three steps below. This person must evaluate the type of crisis it is, where it is, if anyone is hurt, how many perpetrators there might be in order to accurately convey specifics about the crisis to the Principal and/or School Commander. This assessment must be quick, yet thorough. Rational, clear thinking is key. Important questions to consider:

What is the nature of the crisis?

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I M M E D I A T E A C T I O N S T E P S

Assess the Extent of the Crisis Assess available Resources Notify/Communicate Scope of

Event to School Office Insert District Protocol Here


Are student(s) or staff in danger?

Has someone already been hurt?

What is the specific location?

When did it happen? Or is it happening?

Step Two: Assessment of Available ResourcesAs you identify the extent of the crisis, possible resources to use in its resolution should also be assessed. Important things to look for:

Other staff members or students to communicate the crisis to administrators

A phone in the vicinity to communicate

A potential evacuation route

Step Three: Notify or Communicate Scope of the Event to the School Office (or 911 responders) Insert District Protocol Here

Report Crisis to Office

Call 911 in case of insert District/Building Procedures

Activation of an Emergency ResponseDecisions during the first two minutes of the crisis trigger subsequent strategies for crisis containment. Figure 2.2 illustrates the process for decision-making used when a threat presents before school begins. Figures 2.3 reflect the sequential process that is used to help the Principal/School Commander make a rational, informed decision when a crisis occurs. The first consideration is the extent of the threat for harming students or staff.

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Potential Crisis Before School Starts –Figure 2.2

FIGURE 2.2 When a crisis occurs before school begins, the only people involved in the emergency operations process are usually the Superintendent, Principal and School Commander.Decisions during the first two minutes of the crisis trigger subsequent strategies for crisis containment. Figure 2.2 presents a process for rational decision-making for crises that happen before school and those that happen during school hours

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Quick, important decisions to be made by the School Incident Commander and Safety

Officer

What type of crisis is it?Where is it?What is the extent of it?What is the best way to keep students, staff and faculty safe?

Response Action:

Cancel SchoolRe-Evaluate

Do other response actions need to occur to remove the danger before students return?

Notify Media and activate Parent Alert System

Do they require First Responders?

Notify appropriate emergency

responders to remove the threat

Evaluate Crisis

Yes

Yes

NO

Correct Issue


Crisis Occurs During School Hours –Figure 2.3Quick, important decisions to be made by the School Commander, Principal/ Assistant Principal

Figure 2.3 illustrates the process for Evacuation or Lockdown/Shelter-In-Place used when a threat presents itself during school.

No

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Decision to Evacuate or Lockdown/Shelter-In-Place

Is the School

Building Safe?

NO

Yes

Call 911 if necessaryCall Safety & Security at

__________________Assist Limited Mobility Students/staffSweep BuildingTake Emergency Response BagTake Attendance Records

Evacuate

Call 911 if necessaryCall Safety & Security at

__________________ Assist Limited Mobility Students/staffBring everyone insideLock all Doors and attend one

designated as emergency entrancePlace signs in windowsTake AttendanceNo one leaves or enters building

Lockdown

Is School Ground Safe? Is the

danger outside

the buildin

g?

No

Yes Y

esYes

Go to DesignatedOff-Site Location

See School’s Emergency Management Plan

Call _____________________Request TransportationCan you use school buses as shelter?

Go To Outside Assembly

AreasAccount for Students

Relay this information to the School Incident Commander

Reassess the Situation

Modified LockdownExterior

Doors/windows Locked

Pull down shadesAfter classroom lockdown, if possible move students to larger area where restrooms are present

Account for Students

Go to internal site areas in school

Take protective Drop, Cover and Hold Position (see school’s Emergency Management Plan)

Shelter-In-Place

Tornado Sighted?


Incident Command Chart –Figure 2.4Figure 2.4 Illustrates the Incident Command Structure and the Incident Command for a unified command structure as first responders arrive.

Incident Command Chart

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CityIncident

Commander(Police/Fire/EMA)

School SiteIncident

Commander(Vice Principal)

PlanningPlans things.

(Teacher/Coach)

LogisticsHas/finds things.(Logistics Officer, Maintenance Leader)

PIO/Dist. Local School

(Media Officer)

District School Search and

Rescue(Safety Officer)

Liaison(Admin.

Personnel)

Search and Rescue (Safety Officer)First Aid(First Aid Leader, Nurse)Physical, Psychologicaland Emotional(Care Team Leader, Counselor) Site Safety (Safety Officer)Student Management(Teachers)Students with Special Needs Leader

TransportationFood Services/waterAlternate safe areasRestroom facilities

Looking at the entire situation and planning strategies that might be needed

Pays bills related to MOU’sResource costEquipment cost

DistrictIncident

Commander(Superintendent)

FinancePays for things.

(Admin. Secretary)

OperationsDoes things.(Operations

Officer)


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3 / 1 3 / 0 3O H I O R E S O U R C E N E T W O R K F O R S A F E A N D D R U G F R E E S C H O O L S A N D C O M M U N I T I E S /O H I O D E P A R T M E N T O F E D U C A T I O N

Emergency Preparedness: Roles and Responsibilities for all Members of the Emergency Operations and Emergency Operations Support TeamAfter downloading this document, your safety committee in partnership with your local community responders and support agencies should edit and tailor the enclosed information to fit your District/local school’s crisis response procedures and staff/student needs.

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Roles and Responsibilities

Protective Response Action #1 Cancel School Prior to Start

Example(s) When Used:When word of any potential crisis “event” is to take place in or near the school during/before students’ board transportation

CommandSchool Incident Commander

Make a thorough assessment of the potential threat to ascertain that the directive to Cancel School Prior to Start should be given

Notify 911 emergency responders, if necessary --(remember dial out number should be pressed before dialing 911)

Set up Command Post and Inner and Outer Perimeter sites, if necessary Activate Emergency Operations Team, if necessary Conduct debriefing meeting(s) after the incident has ended (Form #7.) Complete Emergency Status Report and Emergency Status up-date form (Forms #

4-5.) Insert other functions outlined by the school district policies

Liaison Keep open communications with District Superintendent of situation Communicate with first responders and support agencies if necessary Up-date IC of first responder actions and locations Coordinate school Emergency Operations Team and first responders

actions

Media Officer In conjunction with District Public Information Officer, notify media (radio/TV stations)

to inform parents and students (Media release forms are available free at the ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and download Command Board forms)

Respond to the directions of the School Incident Commander Bring Emergency Kit to Command Post site Participate in Command Post Emergency Operations Team meetings Stay with Operations Team Locate the Emergency Operation Plan and give a copy to the School Incident Commander

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Locate a copy of the building floor plan for the School Incident Commander Fill out Incident Report Form (Form #6) Maintain an Operations’ log with a chronological account of the events that occur at the

beginning of the Emergency Operation Plan (Operations; log forms are available free at the ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and download Command Board forms)

Provide “situation response” reports every half hour to Operations Team Communicate with Media Officer and District Public Information Officer all necessary

information that can be used for possible media releases Prepare summary for debriefing meeting(s) of all Emergency Operations Team responses

including: dates, times and names of those involved Insert other functions outlined by the school district policies

OPERATIONSOperations Leader

Provide Organizational, Logistical and Leader support for operations Oversee Emergency Operations Team activities Insert other functions outlined by the school district policies

Safety Officer Monitor safety concerns in regard to Operations response strategies (Form #20.) If necessary, set up School Staff Support Pool Staging Area Correct unsafe conditions (use lines of communication to act) Invoke EMERGENCY AUTHORITY to act immediately if necessary Monitor stress levels of Emergency Operations Team members

Insert other functions outlined by the school district policies

Special Needs Student Leader Insert other functions outlined by the school district policies

Teachers/Others Managing Students If you are not managing students, participate in School Staff Support Pool if activated Deployed if needed


Maintenance Leader Keep students from entering the school grounds, if the school schedule is

cancelled in response to a threat or crisis event. Insert other functions outlined by the school district policies

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LOGISTICSLogistics Leader

Concentrate on obtaining necessary resources (Form # 8.) Oversee readiness of resources such as transportation Insert other functions outlined by the school district policies

Care Team Leader If necessary:

Go to the Command Post site and prepare to set up Care Team site Supervise all persons needing counseling Prepare for students/staff that might need assistance Keep records of all students/staff who sought treatment Assign school staff person(s) to accompany individuals to the hospital Coordinate clergy Create at-risk list Have backup replacement for staff in need A list of students/school staff who are involved in the crisis that have been injured/killed

should be available Insert other functions outlined in school district policies

First Aid LeaderIf necessary:

Prepare to set up First Aid site Administer emergency first aid Triage to all persons injured (Form #12.) Assign school personnel to accompany students/staff to area hospital(s) Keep records of all students/staff who were treated (Form #12.) Insert other functions outlined by the school district policies

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Protective Response Action #2 Early Dismissal

Example(s) When Used: Fire in the school building, Bomb Threat Chemical accident in the school, Explosion or threat of explosion

Other incidents that might place students/school staff in danger or render the building unsafe near the schoolThis Action is appropriate for all emergencies where sufficient warning is given to transport students back to their homes (example: severe weather approaching near the school).

COMMANDSchool Incident Commander ANNOUNCEMENT: Your attention please…(pause) we will be Dismissing Early when dismissal bell rings…(pause) we will be Dismissing Early when dismissal bell rings

Make a thorough assessment of the incident and ascertain that the directive Early Dismissal should be given

Call to insure home safety before release Notify Operations/Logistics Leader to arrange for transportation When transportation is available, announce the Early Dismissal directive Set up Command Post, if necessary Activate Emergency Operations’ Team positions, if necessary Ensure a 100% accounting of students is conducted before students are released Ensure that restrooms, out-of-the-way places, and hallways have been checked for

students not in their classrooms Conduct debriefing meeting(s) after the incident has ended (Form #7.)

Liaison Keep open communications with District Superintendent of situation Communicate with first responders and support agencies if necessary Up-date IC of first responder actions and locations Coordinate school Emergency Team and first responders actions

Media Officer In conjunction with District Public Information Officer, notify media (radio/TV stations)

to inform parents and students of early dismissal (Media release forms are available free at the

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ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and download Command Board forms)

Respond to the directions of the School Incident Commander Emergency Kit to Command Post site Participate in Command Post Emergency Operations Team meetings Stay with Operations Team Locate the Emergency Operation Plan and give a copy to the School Incident Commander Locate a copy of the building floor plan for the School Incident Commander Fill out Incident Report Form (Form #6) Maintain an Operations’ log with a chronological account of the events that occur at the




including: dates, times and names of those involved Insert other functions outlined in school district policies


Provide organizational leadership support for operations. Maintains all contact with other leaders and updates school incident commander Initiate Incident journal and incident report form, if necessary, (Forms # 6, 14) Summarize resource allocation and provide summary at debriefing Oversee Emergency Operations Team activities Provide a visible chart of resources requested at Command Post location, if

necessary Insert other functions outlined by the school district policies

Safety Officer If necessary, set up School Staff Support Pool Staging Area Ensure that the school exterior grounds are safe for students to gather Monitor safety concerns in regard to Operations response strategies (Form #11) Assist with Early Dismissal process Correct unsafe conditions (use lines of communication to act) Invoke EMERGENCY AUTHORITY to act immediately if necessary Ensure transportation delivers students to safe location or return to pre set location

for re-unification when safe location is available Monitor stress levels of Operations’ Team Attend debriefing meeting Insert other functions outlined in school district policies

Special Needs Student Leader

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3 / 1 3 / 0 3O H I O R E S O U R C E N E T W O R K F O R S A F E A N D D R U G F R E E S C H O O L S A N D C O M M U N I T I E S /O H I O D E P A R T M E N T O F E D U C A T I O N Keep an up-dated list of individuals who need assistance in evacuating the building

including those with temporarily disabled by injury i.e. a broken leg. Supervise students, staff, volunteers, and visitors (Buddies) and that they are able to their

student to the staging area Check persons at staging area against list of special needs students Ensure first responders have been made aware of students in your area that are in

need of assistance Insert other functions outlined by the school district policies

Teachers/Others Managing Students If you are not managing students, participate in School Staff Support Pool if activated A 100% accounting of students made every 1/2 hour Supervise students under your direct control. Have alternative activities available Keep your class orderly, calm, and together at all times Listen for further instructions Insert other functions outlined by the school district policies

Maintenance Leader Keep students from re-entering the school grounds Insert other functions outlined by the school district policies

LOGISTICS Logistics Leader Concentrate on obtaining required resources and their availability (Form # 9.) Position resources so they are readily available, if necessary Provide a visible chart of resources requested at Command Post location, if

necessary See that food/drinks and overnight provisions are provided for as needed Insert other functions outlined by the school district policies

Care Team Leader If necessary:

Prepare to set up a Care Team Staging area in proximity of classroom if possible Outreach to at-risk students Supervise all persons needing counseling Obtain a list of students/school staff who are involved in the crisis that have been

injured/killed Keep records of all students/staff who were treated Assign school staff person(s) to accompany individuals to the hospital Coordinate clergy and local counselors, if needed Insert other functions outlined by the school district policies

First Aid LeaderIf necessary:

Prepare to set up First Aid Staging Area Coordinate, administer emergency first aid Triage to all persons injured (Form #12.)

27


Assign school personnel to accompany students/staff to area hospital(s) Keep records of all students/staff who were treated (Form #12.) Insert other functions outlined by the school district policies

28


Protective Response Action #3 Evacuation

Example(s) When Used: Fire in the school building, Bomb Threat Chemical accident in the school Explosion or threat of explosion Other incidents that might place students/school staff in danger or render the

building unsafe near the school

COMMANDSchool Incident Commander ANNOUNCEMENT: Your attention please…(pause) Evacuate the Building when dismissal bell rings…(pause) Evacuate the Building when dismissal bell rings

Make a thorough assessment of the incident to ascertain that the directive to Evacuate the Building should be given

Check with Safety Officer that the outside perimeter of the school grounds is safe for students to gather

Issue the directive to Evacuate the Building (primary or secondary location) Notify 911 emergency responders, if necessary (remember, dial out number should be

pressed before dialing 911) Set up Command Post and Inner and Outer Perimeter sites Coordinate Emergency Operations Team activities, if necessary Activate runners (unassigned teachers/staff) if the Public Address System is not operable to

notify locations such as outside physical education classes and outside recreation areas, etc. Serve as outside supervisors to assist with possible relocation by bus if that is necessary to

invoke Send a Emergency Operations Team member to secondary site to check area safety if

transport students by bus is considered If a crisis is located in a specific section of the building, assign school personnel to re-direct

students out of the building. Ensure a 100% accounting of students is conducted every ½ hour Ensure that restrooms, out-of-the-way places, and hallways have been checked for students

not in their classrooms Ensure that no students return to the area until health/emergency responders give the okay to

do so Complete the Emergency Status Report and Emergency Status up-date form (Forms # 4-5-

6), if necessary Conduct debriefing meeting(s) after the incident has ended (Form #7.) Insert other functions outlined by the school district policies

29


Liaison Notify the District Superintendent that school has been directed to Evacuate Activate the Parent Alert system if necessary Notify media (radio/TV stations) computer website of the evacuation if necessary Position resources so they are readily available, if necessary

Media Officer


Hold Emergency Operations Team meetings summarize resource allocation and provide summary at debriefing

Set up Media Staging Area separate from any and all other staging areas in conjunction with Emergency Operations Team, if necessary

Obtain approval from District Public Information Officer, Superintendent, and School Principal before releasing information to the media

Post media releases in Command Post area (Media release forms are available free at the ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and download Command Board forms)

Provide press briefings and news releases when appropriate (Form # 10.) Provide escort service to media representatives and other officials, if directed to do

so by District Public Information Officer Summarize all press releases and media interaction (Q & A sessions) for debriefing

meeting, if conducted Anticipate the need for space and equipment by mass media representatives, and

confine the media to that space – do not allow access to Operations Team and affected locations unless approved by the School Incident Commander Bring Emergency Kit to Command Post site

Participate in Command Post Emergency Operations Team meetings Stay with Operations Team Locate the Emergency Operation Plan and give a copy to the School Incident

Commander Locate a copy of the building floor plan for the School Incident Commander Fill out Incident Report Form (Form #6) Maintain an Operations’ log with a chronological account of the events that

occur at the beginning of the Emergency Operation Plan (Operations; log forms are available free at the ORN clearinghouse by calling 1-800-788-7254 (opt #1) or visit ebasedprevention.org and download Command Board forms)

Provide “situation response” reports every half hour to Operations Team Communicate with Media Officer and District Public Information Officer all

necessary information that can be used for possible media releases Prepare summary for debriefing meeting(s) of all Emergency Operations Team

responses including: dates, times and names of those involved Insert other functions outlined in school district policies

30


Provide support for operations. Maintains all contact with other leaders and updates school incident commander Provide a visible chart of resources requested at Command Post location, if necessary

Initiate Incident log journal and incident report form, if necessary, (Forms # 6, 14)


Safety Officer Participate in Command Post Emergency Operations Team meetings Check outside environment to ensure safety of students/staff before evacuation If necessary, set up School Staff Support Pool Staging Area Monitor safety concerns in regard to Operations response strategies (Form #11.) Correct unsafe conditions (use lines of communication to act) Invoke EMERGENCY AUTHORITY to act immediately if necessary Monitor stress levels of Operations Team Do not allow students back into the area until health/emergency responders give the okay to do

so Attend debriefing meeting


Special Needs Student Leader Keep an up-dated list of individuals who need assistance in evacuating the building



need of assistance insert other functions outlined by the school district policies

Teachers/Others Managing Student Take the classroom “ Emergency Bags” with you Move all students along assigned routes A 100% accounting of students should be made every 1/2 hour Close all classroom and exit doors behind you if your group is the last to leave that part of

the building Keep your class orderly, calm, and together at all times. Listen for further instructions If it is necessary to bus students to another location, hand a student attendance list to the

outside supervisor when students are boarding the bus Take attendance on arrival at the alternative site If you are not managing students, participate in School Staff Support Pool staging area if

activated Insert other functions outlined by the school district policies

Maintenance Leader If emergency responders arrive, direct them to the proper building site area

31


Shut off all utilities, if necessary (See Page 71) Do not turn utilities back on until public safety officials give the okay to do so


LOGISTICS

Logistics Leader Concentrate on obtaining required resources and their availability (Form # 9.) Provide a visible chart of resources requested at Command Post location, if

necessary See that food/drinks and overnight provisions are provided for as needed Insert other functions outlined by the school district policies

Care Team Leader Prepare to set up a CARE team Staging area Supervise all persons needing counseling Outreach to at-risk students Keep records of all students/staff who were treated Assign school staff person(s) to accompany individuals to the hospital Coordinate clergy and local counselors, if needed Obtain a list of students/school staff who are involved in the crisis that have been

injured/killed Insert other functions outlined by the school district policies

First Aid Leader Prepare to set up First Aid site Coordinate and administer emergency first aid Triage to all persons injured (Form #12.) Assign school personnel to accompany students/staff to area hospital(s) Keep records of all students/staff who were treated (Form #12.) Insert other functions outlined by the school district policies

Protective Response Action #4Shelter-in-Place

Example(s) When Used:Example(s) When Used:

Severe weather, care fire in school parking lot or immediate area

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COMMAND

School Incident Commander ANNOUNCEMENT: Your attention please…(pause) Shelter-in-Place (Reverse Evacuation) when dismissal bell rings…(pause) Shelter-in-Place (Reverse Evacuation) when dismissal bell rings

Make a thorough assessment of the incident to ascertain that the directive to Shelter-in-Place should be given

Determine whether and where sheltering should take place in a predetermined area of the building or in classrooms

Shelter students/staff in the ground/or higher floor of the school Initiate “Reverse Evacuation” procedures (gather and bring into the building all students and

staff) Notify 911 emergency responders, if necessary (remember dial out number should be pressed

before dialing 911) Set up Command Post, if necessary Make appropriate announcements, as necessary Allow only emergency personnel to enter the building Ensure that all door/windows to the entire school and classrooms have been closed and blinds

are pulled down Ensure that restrooms, out-of-the-way places, and hallways have been checked for students

not in their classrooms All steps should be taken to protect students and school personnel from the external

environment if hazardous materials or biological agents are present (See response action: Chemical, Biological, Radiological, Explosive CBRNE Shelter-in-Place information on the following pages)

Ensure that no one enters or leaves the room/school once it is secured Ensure a 100% accounting of students is conducted every ½ hour Conduct debriefing meeting(s) after the incident has ended (Form #7) Notify the occupants by using staff as runners when it is “All Clear” to resume normal

operations Complete the Emergency Status Report and Emergency Status up-date form (Forms # 4, 5, 6),

if necessary Insert other functions outlined by the school district policies

Liaison Notify the District Superintendent that school has been directed to Shelter-in-Place Activate the Parent Alert System to update parents, if necessary Keep open communications with District Superintendent of situation Communicate with first responders and support agencies if necessary Up-date IC of first responder actions and locations Coordinate school Emergency Team and first responders actions

Media Officer Participate in Command Post Emergency Operations Team meetings

33


Set up Media Staging Area, if necessary Obtain approval from Operations Team, District Superintendent, and School Incident

Commander before releasing information to the media Post media releases in Command Post area (Media release forms are available free at the


Provide press briefings and news releases when appropriate (Form # 10) Provide escort service to media representatives and other officials Anticipate the need for space and equipment by mass media representatives, and confine the

media to that space – do not allow access to Operations Team and affected locations unless approved by the School Commander

Summarize all press releases and media interaction (Q & A sessions) for debriefing meeting Insert other functions outlined by the school district policies Bring Emergency Kit to Command Post site Participate in Command Post Emergency Operations Team meetings Stay with Operations Team Locate the Emergency Operation Plan and give a copy to the School Incident Commander Locate a copy of the building floor plan for the School Incident Commander Fill out Incident Report Form (Form #6) Maintain an Operations’ log with a chronological account of the events that occur at the






Provide organizational leadership support for operations Maintains all contact with other leaders and updates school incident

commander Prepare to initiate log journal and incident report form Provide a visible chart of resources requested at Command Post location Concentrate on obtaining required resources and their availability (Form # 8) Insert other functions outlined by the school district policies

Safety Officer Monitor safety concerns in regard to Operations response strategies (Form #11) If necessary, set up School Staff Support Pool Staging Area Correct unsafe conditions (use lines of communication to act) Invoke EMERGENCY AUTHORITY to act immediately if necessary Monitor stress levels of Emergency Operations Team members Attend debriefing meeting

34



Special Needs Student Leader If students are moved to a larger area in cafeteria/gym, check with “Buddies” to

see if they have and needs or are needing assistance Insert other functions outlined by the school district policies

Teachers/Others Managing Students Use “ Emergency Bags” as needed Isolate students from outside windows and classroom doors Close classroom doors and windows, A 100% accounting of students will be conducted every 1/2 hour If ordered to evacuate, listen for announcement of where and when to move students Allow students to call parents on their cell phone or hardwire phone to inform them that they

have been asked to remain in school until further notice, and that they are safe. Keep your class orderly, calm, and together at all times Reassure students that this is the safest measure available Listen for further instructions Remain in Shelter in Place mode until a staff person you recognize assures you that it is safe

to assume normal activities If you are not managing students, participate in School Staff Support Pool staging area, if

activated Insert other functions outlined by the school district policies

Maintenance Leader Block all entrances to the school area letting only Public Safety and support agencies

through (use buses, if available to block all entrances to the school grounds) Coordinate with law enforcement where to set outer-perimeter Supervise and take attendance of all custodial staff Shut off all utilities, if necessary Do not turn utilities back on until public safety official gives the okay to do so Insert other functions outlined by the school district policies

LOGISTICSLogistics Leader Concentrate on obtaining required resources and their availability (Form # 8) Provide a visible chart of resources requested at Command Post location See that food/drinks and overnight provisions are provided for as needed Summarize all resources asked for and provide that summary at debriefing

meeting Insert other functions outlined by the school district policies

Care Team Leader Prepare to set up CARE Team Staging area Prepare for students/staff that might need counseling Outreach to concerned others and at-risk students Keep records of all students/staff who were treated Assign school staff person(s) to accompany individuals to the hospital

35


Coordinate clergy, if necessary Obtain a list of students/school staff who are involved in the crisis that have been injured/killed Insert other functions outlined by the school district policies

First Aid Leader Prepare to set up First Aid Staging Area Coordinate and administer emergency first aid Triage to all persons injured (Form #12.)

Assign school personnel to accompany students/staff to area hospital(s) Keep records of all students/staff that were treated (Form #12.) Insert other functions outlined by the school district policies

Protective Response Action #4 -B CBRNE Shelter-in-Place

CBRNE =Chemical, Biological, Radiological, Nuclear, Explosive hazard

Example(s) When Used: Chemical, Biological, Radiological, Nuclear, Explosive hazard

Biological agent released nears the school. Chemical spill in the School Chemistry Lab.

COMMANDSchool Incident Commander ANNOUNCEMENT: Your attention please…(pause) CBRNE Shelter-in-Place when dismissal bell rings…(pause) CBRNE Shelter-in-Place when dismissal bell rings

Make a thorough assessment of the incident and ascertain that the directive to CBRNE Shelter-in-Place should be given

If a chemical and /or biological agent is not immediately identified (airborne, topical agent, etc.) and isolated, announce CBRNE Shelter-in-Place and hold that directive until emergency response personnel arrive to assess the situation

Send students/faculty/ and staff to ground or higher floors in the building Activate Emergency Operations Team positions Set up Command Post and coordinate Emergency Operations Team activities Notify 911 emergency responders (remember, dial out number should be pressed before

dialing 911) Cancel food services if necessary

36


If the threat is outside of the school, initiate “Reverse Evacuation” procedures (gather and bring into the building all students and staff)

Assign duties to teacher and staff who are not supervising students Activate runners (unassigned teachers/staff) if the Public Address System is not operable and

send runners to non-notified locations except outside physical education classes and outside recreation areas, etc.

Schedule in Command Post Emergency Operations Team meetings If the threat is outside of the school ensure that all entrances to the school, classroom

doors/windows are closed, sealed with a damp cloth or clothing if possible and the school ventilation system has been shut-down

Ensure that restrooms, out-of-the-way places, and hallways have been checked for students not in their classrooms

School basements should NOT be used to shelter or relocate students when seeking protection against chemical/biological agents, as vapors can become trapped in these areas. Spaces at or above ground level are preferable

Ensure a 100% accounting of students is conducted every ½ hour Notify the occupants by using school staff as runners when it is “All Clear” to resume normal

operations

Important: If emergency responders/health officials want students to be moved: Evacuate students to an up-hill and/or crosswind location from the school. If a person has been contaminated, communicate with local health agency and emergency medical services to establish a route from the area of contamination to the emergency ambulance location. This area should be kept clear and restricted for use only to evacuate contaminated persons

Liaison Notify the District Superintendent that school has been placed in CBRNE Shelter-

in-Place mode Activate the Parent Alert system Keep open communications with District Superintendent of situation Communicate with first responders and support agencies if necessary Up-date Incident Commander of first responder actions and locations Coordinate school Emergency Team and first responders actions


Media Officer Set up Media Staging Area Obtain approval from District Public Information Officer, Superintendent, and School Incident



37


Provide press briefings and news releases when appropriate (Form # 10) Provide escort service to media representatives and other officials Summarize all press releases and media interaction for debriefing meeting Anticipate the need for space and equipment by mass media representatives, and confine the

media to that space – do not allow access to Emergency Operations Team and affected locations unless approved by the School Commander

Bring Emergency Kit to Command Post site Stay with Operations Team Locate the Emergency Operation Plan and give a copy to the School Incident Commander Locate a copy of the building floor plan for the School Incident Commander Fill out Incident Report Form (Form #6) Maintain an Operations’ log with a chronological account of the events that occur at the




including: dates, times and names of those involved Debrief entire staff before safety team debriefing

Insert other functions outlined in school district policies



Go to the Command Post site and prepare to initiate log journal and incident report form

Provide Organizational, leadership support for operations. Maintains all contact with other leaders and updates school incident

commander Provide a visible chart of resources requested at Command Post location Insert other functions outlined by the school district policies


Safety Officer Monitor safety concerns in regard to Operations response strategies (Form #11)

38


If necessary, set up School Staff Support Pool Staging Area Correct unsafe conditions (use lines of communication to act) Invoke EMERGENCY AUTHORITY to act immediately if necessary Monitor stress levels of Operations Team Attend debriefing meeting Insert other functions outlined in school district policies





Teachers/Others Managing Students Isolate students from outside windows and classroom doors If threat is outside, seal all door/windows (damp cloth) to classrooms Use the classroom “ Emergency Bags” School basements should NOT be used to relocate students when seeking protection against

chemical/biological agents as vapors can become trapped in these areas Spaces at ground or above levels are preferable Allow students to call parents on their cell phone and by land lines to inform them that they

have been asked to remain in school until further notice and, that they are safe. Reassure students that this is the safest measure available Keep in mind it will be natural for people to want to “get away” from an agent, however, this

may not be the safest practice Keep your class orderly, calm, and together at all times. Remain in CBRNE Shelter-in-Place until a staff person you recognize assures you that it is

safe to resume normal classroom conditions Do not force anyone to stay if they become agitated or violent, they may jeopardize the safety

of others A 100% accounting of students can be made every 1/2 hour Listen for further instructions If it is necessary to bus students to another location, hand a student attendance list to the

outside supervisor when students are boarding the bus If you are not managing students, participate in School Staff Support Pool staging

area if activated

Important: If emergency responders/health officials want students to be moved: Evacuate students to an up-hill and/or crosswind location from the school. If a person has been contaminated, communicate with local health agency and emergency medical services to establish

39

3 / 1 3 / 0 3O H I O R E S O U R C E N E T W O R K F O R S A F E A N D D R U G F R E E S C H O O L S A N D C O M M U N I T I E S /O H I O D E P A R T M E N T O F E D U C A T I O Na route from the area of contamination to the emergency ambulance location. This area should be kept clear and restricted for use only to evacuate contaminated persons

Maintenance Leader Seal all door/windows (damp cloth if possible) to the entrances to the school Ensure when public safety officials arrive that keys are provided to enter all areas If it is safe to do so, block all entrances to the school area letting only Public Safety and

support agencies through Supervise and take attendance of custodial staff If directed to do so, shut off all utilities Do not turn utilities back on until public safety officials give the okay Insert other functions outlined in school district policies


LOGISTICSLogistics Leader Oversee readiness of resources such as transportation Position resources so they are readily available Process request for additional resources Provide a visible chart of resources requested at Command Post location If not contaminated, see that food/drinks and overnight provisions are provided for as needed Summarize all resources asked for and provide that summary at debriefing meeting Insert other functions outlined by the school district policies


Care Team Leader Supervise all persons needing counseling Prepare for students/staff that might need assistance Keep records of all students/staff who were treated Assign school staff person(s) to accompany individuals to the hospital Coordinate clergy Obtain a list of students/school staff who are involved in the crisis that have been

injured/killed Insert other functions outlined in school district policies

Important: If emergency responders/health officials want students to be moved: Evacuate students to an up-hill and/or crosswind location from the school. If a person has been

40


contaminated, communicate with local health agency and emergency medical services to establish a route from the area of contamination to the emergency ambulance location. This area should be kept clear and restricted for use only to evacuate contaminated persons

First Aid Leader Go to the Command Post site and prepare to set up First Aid site Prepare for students/staff that might need immediate medical assistance Direct emergency medical technicians (triage) to take critical persons to the hospital first Coordinate and administer emergency first aid Triage to all persons injured (Form #21) Assign school personnel to accompany students/staff to area hospital(s) Keep records of all students/staff who were treated (Form #13) Insert other functions outlined in school district policies


41


Protective Response Action #5 Lockdown

Example(s) When Used: Stranger in the school Shot fired Violent behavior near the school

COMMANDSchool Incident Commander ANNOUNCEMENT: Your attention please…(pause) Lockdown when dismissal bell rings…(pause) Lockdown when dismissal bell rings

Make a thorough assessment of the incident to ascertain that the directive to Lockdown should be given

Set up a command post and inner and outer perimeter sites and coordinated the Emergency Operations team Activities

Initiate “Reverse Evacuation” procedures (gather and bring into the building all students and staff)

Notify 911 emergency responders, if necessary (remember dial out number should be pressed before dialing 911)

Allow only emergency personnel to enter the building. Post “lockdown” sign on door in English and Spanish Ensure that restrooms, out-of-the-way places, and hallways have been checked for students

not in their classrooms All steps should be taken to protect students and school personnel from the external

environment if hazardous materials or biological agents are present (See response action: Chemical, Biological, Radiological, Nuclear, and/or Explosive CBRNE Shelter-in-Place information on the following pages)

Ensure when emergency responders respond, that keys have been provided to enter all areas See that all entrances to the school are locked, classroom doors are closed/locked and if

necessary, the school ventilation system has been shut down Ensure that no one enters or leaves the room/school once it is secured Ensure a 100% accounting of students is conducted every ½ hour Conduct debriefing meeting(s) after the incident has ended (Form #7) Notify the occupants by using staff as runners when it is “All Clear” to resume normal

operations Complete the Emergency Status Report and Emergency Status up-date form (Forms # 4, 5, 6),

if necessary Insert other functions outlined by the school district policies

42


Liaison Notify the District Superintendent that school has been directed to Lockdown the

building Keep open communications with District Superintendent of situation Communicate with first responders and support agencies if necessary Up-date IC of first responder actions and locations Activate the Parent Alert System to update parents, if necessary Coordinate school Emergency Team and first responders actions

Media Officer Set up media information center staging area in conjunction with Operations Team Obtain approval from the District Public Information Officer, Superintendent, and

School Incident Commander before releasing information to the media Post media releases in Command Post area (Media release forms are available free at the


Provide press briefings and news releases when appropriate (Form # 10) Provide escort service to media representatives and other officials Summarize all press releases and media interaction (Q & A sessions) for debriefing

meeting Anticipate the need for space and equipment by mass media representatives, and

confine the media to that space – do not allow access to Emergency Operations Team and affected locations unless approved by the School Incident Commander Bring Emergency Kit to Command Post site

Stay with Operations Team Locate the Emergency Operation Plan and give a copy to the School Incident Commander Locate a copy of the building floor plan for the School Incident Commander Fill out Incident Report Form (Form #6) Maintain an Operations’ log with a chronological account of the events that occur at the


Provide “situation response” reports every half hour to Emergency Operations Team Communicate with Media Officer and District Public Information Officer all necessary



43



Provide leadership support for operations. Maintains all contact with other leaders and updates school

incident commander Prepare to initiate log journal and incident report form Provide a visible chart of resources requested at Command

Post location Insert other functions outlined in school district policies

Safety Officer Participate in Command Post Emergency Operations Team meetings Monitor safety concerns in regard to Operations response strategies (Form #11) If necessary, set up School Staff Support Pool Staging Area Correct unsafe conditions (use lines of communication to act) Invoke EMERGENCY AUTHORITY to act immediately if necessary Monitor stress levels of Operations Team Attend debriefing meeting Insert other functions outlined in school district policies



Teachers/Others Managing Students Immediately lock all doors and windows, pull blinds down and turn off the lights Move students to the floor away from view of outside windows and classroom doors Use “ Emergency Bags” as needed A 100% accounting of students will be conducted every 1/2 hour Allow students to call parents on their cell phone to inform them that they have been asked to

remain in school until further notice, and they are safe. Reassure students that this is the safest measure available Keep your class orderly, calm, and together at all times Listen for further instructions Teachers should remain in Lockdown until a staff person they recognize assures them that it

is safe to unlock the door If you are not managing students, participate in School Staff Support Pool staging area if

activated Insert other functions outlined in school district policies

Maintenance Leader Block all entrances to the school area letting only Public Safety and support agencies through

(use buses, if available, to block all entrances to the school building) Ensure when public safety officials arrive that keys are provided to enter all areas Supervise and take attendance of custodial staff Shut off all utilities, if necessary Do not turn utilities back on until public safety officials give the okay to do so

44



LOGISTICSLogistics Leader Process request for additional resources Position resources so they are readily available Provide a visible chart of resources requested at Command Post location See that food/drinks and overnight provisions are provided for as needed Summarize all resources asked for and provide that summary at debriefing meeting Insert other functions outlined in school district policies

Care Team Leader Go to the Command Post site and prepare to set up Care Team Staging Area Supervise all persons needing counseling Prepare for students/staff that might need assistance Keep records of all students/staff who sought treatment Assign school staff person(s) to accompany individuals to the hospital Coordinate clergy Obtain a list of students/school staff who are involved in the crisis that have been

injured/killed should Insert other functions outlined in school district policies

First Aid Leader When possible prepare to set up First Aid Staging Area If possible, coordinate and administer emergency first aid triage to all persons injured (Form

#12) When possible, assign school personnel to accompany students/staff to area hospital(s) Keep records of all students/staff who were treated (Form #12) Insert other functions outlined in school district policies

45


Protective Response Action #6 Relocating Students

Examples When Used: Moving students to a safer area of the school building because a

Tornado or other severe weather pattern moving in the direction of the school

ANNOUNCEMENT: Your attention please…(pause) Relocate Students (where and if by bus) when dismissal bell rings…(pause) Relocate Students (where and if by bus) when dismissal bell rings

COMMANDSchool Incident Commander

Make a thorough assessment of the incident to ascertain that the directive to Relocate Students should be given

If a chemical and /or biological agent is not immediately identified (airborne, topical agent, etc.) and isolated, do not announce Relocate Students until emergency response personnel arrive to assess the situation

Set up Command Post, if necessary On-site administrator will give the order to relocate (where and when) Activate runners (unassigned teachers/staff) if the Public Address System is not operable and

send runners to non-notified locations such as outside physical education classes and outside recreation areas, etc.

If the relocation site is outside the school, first, check with the Safety Officer to see if the exterior site is safe for students to gather

Ensure a 100% accounting of students is conducted every ½ hour Ensure that all restrooms, out-of-the-way places, and hallways have been checked for students

not in their classrooms Ensure that no students return to the area until health/emergency responders give the okay to do

so Complete the Emergency Status Report and Emergency Status up-date form (Forms # 4-6) Conduct debriefing meeting(s) after the incident has ended (Form #7) Insert other functions outlined in school district policies

Liaison Notify the District Superintendent that a school student/staff relocation (inside or

outside or by bus) directive is necessary Keep open communications with District Superintendent of situation

46


Communicate with first responders and support agencies if necessary Up-date IC of first responder actions and locations Activate the Parent Alert system if appropriate

Media Officer In conjunction with District Public Information Officer, notify media (radio/TV stations) to

inform parents and students Post media releases in Command Post area (Media release forms are available free at the


Obtain approval from District Public Information Officer, Superintendent, and School Incident Commander before releasing information to the media, if necessary

Respond to the directions of the School Incident Commander Provide press briefings and news releases when appropriate (Form # 10)

Coordinate school Emergency Team and First Responders actions Bring Emergency Kit to Command Post site Stay with Operations Team Locate the Emergency Operation Plan and give a copy to the School Incident Commander Locate a copy of the building floor plan for the School Incident Commander Fill out Incident Report Form (Form #6) Maintain an Operations’ log with a chronological account of the events that occur at the



information that can be used for possible media releases Prepare summary for debriefing meeting(s) of all Emergency Operations Team responses including:

dates, times and names of those involved Insert other functions outlined in school district policies


Provide Organizational, leadership support for operations. Maintains all contact with other leaders and updates school incident commander Initiate log journal and incident report form Insert other functions outlined in school district policies

Safety Officer Ensure that relocation (inside/outside) is safe for students to enter. Coordinate with first

responders route safety if a location off-site is deemed necessary Monitor safety concerns in regard to Operations response strategies (Form #11) If necessary, set up School Staff Support Pool Staging Area Correct unsafe conditions (use lines of communication to act) Invoke EMERGENCY AUTHORITY to act immediately if necessary Monitor stress levels of Operations Team

47


Do not allow students back into the area until health/emergency responders give the okay to do so


Special Needs Student Leader Keep an up-dated list of individuals who need assistance if relocating out side the building,



need of assistance Insert other functions outlined by the school district policies

Teachers/Others Managing Students Take the classroom “ Emergency Bags” with you Move all students along assigned routes, except when a crisis is located in a specific section

of the building. This section (inner perimeter) should be blocked by school staff/public safety personnel to re-direct students out of the building

A 100% accounting of students can be made every 1/2 hour Close all classroom and exit doors behind you if your group is the last to leave that part of

the building Keep your class orderly, calm, and together at all times Listen for further instructions If your class was relocated, take attendance every ½ hour If it is necessary to bus students (relocate), hand a student attendance list to the

outside supervisor when students are boarding the bus Take attendance on arrival at the alternative site If you are not managing students, participate in School Staff Support Pool staging

area if activated Insert other functions outlined in school district policies

Maintenance Leader Ensure when public safety officials arrive that keys are provided to enter all areas Direct buses (if necessary) to the site where students can relocate and board without

jeopardizing safety Supervise and take attendance of custodial staff Shut off all utilities Do not turn utilities back on until public safety officials give the okay to do so Insert other functions outlined in school district policies

LOGISTICSLogistics Leader Oversee readiness of resources such as transportation Process request for additional resources See that food/drinks and overnight provisions are provided for as needed Summarize all resources asked for and provide that summary at debriefing meeting

48



Care Team Leader Prepare to set up a Care Team Staging Area Supervise all persons needing counseling Keep records of all students/staff who were treated Assign school staff person(s) to accompany individuals to the hospital Obtain a list of students/school staff who are involved in the crisis that have been

injured/killed Parents/caregivers requesting information on individuals who’s name appears on the

list should be assisted within the Care Team area Coordinate clergy, if necessary Insert other functions outlined in school district policies

First Aid Leader Prepare to set up First Aid Staging Area Prepare for students/staff that might need immediate medical assistance Direct emergency medical technicians (triage) to take critical persons to the hospital first Coordinate and administer emergency first aid triage to all persons injured (Form #12) Assign school personnel to accompany students/staff to area hospital(s) Keep records of all students/staff that were treated (Form #12) Insert other functions outlined in school district policies

49


Protective Response Action #7 Releasing Students

Examples When Used: When the particular school is in a “crisis event” where

students/school staff can not return to their school for the remainder of the day

ANNOUNCEMENT: Your attention please…(pause) Release Students to Parents when dismissal bell rings…(pause) Release Students to Parents when dismissal bell rings

COMMAND

School Incident Commander Make a thorough assessment of the incident to ascertain that the directive to Release Students

should be given If a chemical and /or biological agent is not immediately identified (airborne, topical agent,

etc.) and isolated, do not announce Release Students until emergency response personnel arrive to assess the situation

Activate Emergency Operations Team positions Set up Command Post and Inner and Outer Perimeter areas and coordinate Emergency

Operations Team activities Notify 911 emergency responders (remember, dial out number should be pressed before

dialing 911) Activate runners (unassigned teachers/staff) if the Public Address System is not operable and

send runners to non-notified locations such as outside physical education classes and outside recreation areas, etc.

Participate, as necessary, in Command Post Emergency Operations Team meetings Ensure a 100% accounting of students is conducted every ½ hour Ensure that all restrooms, out-of-the-way places, and hallways have been checked for

students not in their classrooms Students/school staff that are involved in the crisis that have been injured/killed should be

identified and a list of the victims should be given to the Student Release Leader Conduct debriefing meeting(s) after the incident has ended (Form #7) Complete the Emergency Status Report and Emergency Status up-date form (Forms # 4-6) Insert other functions outlined in your school district policies

50


Liaison Notify the District Superintendent that a school student/staff relocation (inside or outside or by bus) directive is necessary

Keep open communications with District Superintendent of situation Communicate with first responders and support agencies if necessary Up-date IC of first responder actions and locations Activate the Parent Alert system if appropriate Coordinate school Emergency Team and First Responders actions

Media Officer Participate in Command Post Emergency Operations Team meetings Set up media information center staging area in conjunction with Emergency Operations Team Obtain approval from District Public Information Officer, Superintendent, and School Incident



Provide press briefings and news releases when appropriate (Form # 10) Provide escort service to media representatives and other officials Summarize all press releases and media interaction (Q & A sessions) for debriefing meeting Anticipate the need for space and equipment by mass media representatives, and confine the

media to that space – do not allow access to Operations Team and affected locations unless approved by the School Incident Commander Bring Emergency Kit to Command Post site

Participate in Command Post Emergency Operations Team meetings Stay with Operations Team Locate the Emergency Operation Plan and give a copy to the School Incident Commander Locate a copy of the building floor plan for the School Incident Commander Document activities in log journal and incident report form (Form #4-6) Maintain an Operations’ log with a chronological account of the events that occur at the





OPERATIONS51


Operations Leader Provide Organizational, leadership support for operations. Maintains all contact with other leaders and updates school incident commander Participate in Command Post Emergency Operations Team meetings Provide a visible chart of resources requested at Command Post location Insert other functions outlined in school district policies

Safety Officer Ensure that release site (inside/outside) is safe for students to enter. Contact police to check

route safety if students are to be moved to remote staging areas Monitor safety concerns in regard to Operations response strategies (Form #11) If necessary, set up School Staff Support Pool Staging Area Correct unsafe conditions (use lines of communication to act) Invoke EMERGENCY AUTHORITY to act immediately if necessary Monitor stress levels of Operations Team Do not allow students back into the area until health/emergency responders give the okay to do

so Insert other functions outlined in school district policies

Special Needs Student Leader Keep an up-dated list of individuals who need assistance in the building, including those

with temporarily disabled by injury i.e. a broken leg. Supervise students, staff, volunteers, and visitors (Buddies) and that they are able to their

student to the Student Release staging area Check persons arriving at staging area against your list of special needs students Insert other functions outlined by the school district policies

Teachers/Others Managing Students Use “ Emergency Bags” as needed A 100% accounting of students will be conducted before students are released Allow students to call parents on their cell phone to inform them that they have been asked to

remain in school until further notice and that they are safe. Reassure students that this is the safest measure available Watch for students who become agitated or violent, they may jeopardize the safety of others Keep your class orderly, calm, and together at all times. Listen for further instructions If you are not managing students, participate in School Staff Support Pool staging area if

activated Insert other functions outlined in school district policies

Maintenance Leader Direct emergency medical technicians to the First Aid site Assist with setting up “Student Release” tables/chairs Direct parents to “Release Site” Direct emergency responders to the affected building area Ensure when emergency responders arrive that keys are provided to enter all areas Block all entrances to the school area letting only public safety and support agencies through

(use buses, if available, to block all entrances to the school building) Supervise and take attendance custodial staff

52


Shut off all utilities, if necessary Do not turn utilities back on until a public safety officer gives the okay to do so Insert other functions outlined in school district policies

LOGISTICSLogistics Leader Position resources so they are readily available Process request for additional resources Provide a visible chart of resources requested at Command Post location See that food/drinks and overnight provisions are provided for as needed Summarize all resources asked for and provide that summary at debriefing meeting Insert other functions outlined in school district policies

Care Team Leader Sets up a “double gate” reunification site and be sure student release forms are available (This

area should be near but separate from where the students are held see table below.) If the Student Release area needs security, notify public safety officials A 100% accounting of students must be conducted before student release process can be

initiated Use preprinted forms for the release of students (have with you copies with each individual

student’s name on them, and copies of same in the attendance office) Release students to family/caregiver only (ID and caregiver signature is required) (Form #2-3) Log and sign out all students who are released A list of students/school staff that is involved in the crisis that has been injured/killed should

be available. Parents/caregivers requesting information on individuals who’s name appears on the list should be assisted within the Care Team area

Prepare for students/staff that might need counseling Assign school staff person(s) to accompany persons to the hospital Coordinate clergy and duties of off-site local counselors Insert other functions outlined in school district policies

First Aid Leader Prepare to set up First Aid Staging Area Move to the release site with necessary supplies, forms and medications Prepare for students/staff that might need immediate medical assistance Direct emergency medical technicians (triage) to take critical persons to the hospital first Administer emergency first aid to all persons injured (Form #12) Assign school personnel to accompany students/staff to area hospital(s) Keep records of all students/staff who were treated (Form #12) Insert other functions outlined in school district policies

53


Suggested “Double Gate” Reunification Site –Figure 2.5 Figure 2.4 illustrates the process for student/caregiver reunification used when a threat to students presents itself and students need to be sent home.

Reunification Process:As the parent/caregiver arrives at the “Parent Report Area” (A), and after proper identification is confirmed, (person is on the Student Release list) a runner will notify the appropriate person at the “Student Holding Area” (B). At that time the parent/caregiver should be sent to the “Student Reunification Release” site (C) and student(s) should be released to a mental health/counselor who will deliver the student to the “Student Reunification Site (C) and assure the family is reunited.

54

Parent Report Area

Student

Holding Area

Student Reunificat

ion Release

Site Area

(A)

(B)

(C)

Runner to

deliver paperwo

rk

Mental Health

Professional

Accompanies student to release

site


Secondary Protective Response Options

Drop Cover and HoldUse “ Emergency Bags” as needed Move students away from view of outside and classroom doors Direct students to drop to knees with their backs to the windows Direct students to make their bodies as small as possible and bury their faces in their

arms Direct students to close their eyes and cover their ears

If outside, try to move behind a solid object, lie prone with faces away from the source of the event and initiate above actions.On-site administration will notify the occupants when it is safe terminate Drop, Cover and Hold positions

Hit the DeckAnyone recognizing immediate danger should shout “HIT THE DECK”Everyone immediately drops to the ground and lies flat All Clear Teachers should remain in protective response (i.e. shelter-in-place) until a staff person they recognize assures them that it is safe to unlock the door

Initiate recovery through discussions regarding the incident to relieve student anxiety and assess student’s feelings


55


Management Level IIIDistrict Support

District Incident Commander Communicate with site Liaison/Local School Incident Commander and provide support as needed Set up District Command Post, if necessary Activate District Emergency Operations Team, if necessary In conjunction with Local School site Incident Commander, conduct debriefing meeting(s) after

the incident has ended Insert other functions outlined by the school district policies

Liaison Officer Communicate with the site Liaison Officer and first responders and support agencies

if necessary Up-date IC of first responder actions and locations Coordinate activities between the District School Emergency Team and first

responders actions Insert other functions outlined by the school district policies

Public Information Officer Communicate (up-date) to Media representatives in conjunction with on-site Media Officer Insert other functions outlined by the school district policies

District Safety Officer Communicate and support on-site Safety Officer Oversee safety and security of district facilities Monitor safety concerns in regard to Operations response strategies Correct unsafe conditions (use lines of communication to act) Invoke EMERGENCY AUTHORITY to act immediately if necessary Monitor stress levels of District Operations Team members Insert other functions outlined by the school district policies

Operations Leader

56


Assist on-site Operations/Logistics Leader with on site response and recovery functions Concentrate on obtaining required resources and their availability Maintain communications with Operations Team Oversee readiness of resources such as transportation

Logistics Leader Position resources so they are readily available Process request for additional resources Provide a visible chart of resources requested at Command Post location Insert other functions outlined by the school district policies

Log Scribe Bring Emergency Kit to District Command Post site Locate the Emergency Operation Plan and give a copy to the District School Incident

Commander Locate a copy of the local building floor plan for the School Incident Commander Fill out Incident Report Form Maintain an Operations’ journal with a chronological account of the events that occur at the

beginning of the Emergency Operation Plan Provide “situation response” reports every half hour to the District Emergency Operations

Team Communicate with Media Officer and District Public Information Officer all necessary

information that can be used for possible media releases Prepare summary for debriefing meeting(s) of all Emergency Operations Team responses including:

dates, times and names of those involved


District Maintenance Assist with blocking all entrances to the school area letting only Public Safety and support

agencies through (use buses, if available, to block all entrances to the school building) Check with local school Maintenance Leader that keys are available when public safety

officials arrive to enter all areas Supervise and take attendance of custodial staff Ensure that all utilities are shut off, if necessary Do not turn utilities back on until public safety officials give the okay to do so Insert other functions outlined by the school district policies

Finance and Administration Record all cost associated with incident Be prepared to quickly provide funds during the incident Insert other functions outlined by the school district policies

Planning and Coordination Keep good records for event and log all actions and communications Insert other functions outlined by the school district policies

57


Appendix I: Senate Bill 1 I 2 3 R D G E N E R A L A S S E M B L Y B R I E F :

S C H O O L S A F E T Y A N D D I S C I P L I N E

Effective Date: August 6, 1999

Revised Code Section: Enacts ORC §§ 2941.143, 3313.536, 3318.031, and 3365.041. Amends ORC §§ 2901.01, 2903.13, 2917.11,2923.122,2923.161,2929.14,3313.613, 3313.66, 3313.661, 3313.664, 3321.13, 3365.03, 3365.04, and 4507.061.

C H I E F S P O N S O R : S E N A T O R R O B E R T G A R D N E R ( R - M A D I S O N )

Co-Sponsors:

Senators: Kearns, Oe1slager, Cupp, Mumper, Schafrath, Prentiss, Drake, Watts, Ray, Latta, Carnes, Annbruster, White, Hottinger, Herington, Spada, Late11

Representatives: Calvert, Callender, Roman, Peterson, Wink1er,cHams, Flannery, Gardner, Brading, Myers, Corbin, Austria, Core, Tiberi, Womer Benjamin, Terwilliger, Thomas, Padgett, Young, Grendell, Krebs, Buchy, Metzger, O'Brien, Clancy, Buehrer, Jolivette, Coughlin, alman, Mead, Perz, Mottley, Stapleton, Opfer, Harris, Evans, Pringle, Amstutz, Ferderber, Ogg, Barrett, Goodman, Hoops, Logan, Salerno, DePiero, Britton

T H O S E A F F E C T E D : A L L S C H O O L D I S T R I C T S

M A J O R P R O V I S I O N S :

Requires boards of education to adopt comprehensive school safety plans for each school building and specifies certain components of the plans, including methods of addressing serious threats to safety and responding to emergencies.

Increases penalties for certain criminal acts that occur within a school safety zone, which is defined to include a school, school building, school premises, school activity, or school bus.

Makes significant changes in the laws regarding student suspensions, expulsions and removals from extracurricular activities.

P O I N T S T O C O N S I D E R :

B A C K G R O U N D :

SB I was a combination of a school safety initiative proposed by Governor Robert Taft and a series of changes in the state's laws regarding student discipline requested by the Ohio School Boards Association and the

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3 / 1 3 / 0 3O H I O R E S O U R C E N E T W O R K F O R S A F E A N D D R U G F R E E S C H O O L S A N D C O M M U N I T I E S /O H I O D E P A R T M E N T O F E D U C A T I O NBuckeye Association of School Administrators. Many of the OSBAIBASA provisions were incorporated in HB 477 from the 122nd General Assembly, which was never passed.

S C H O O L S A F E T Y P L A N S / S A F E T Y Z O N E S

The bill requires each school board to adopt a comprehensive school safety plan for each school building under its control. Specifically, "the board must examine the environmental conditions and operations of each building to determine potential hazards to safety and propose operating changes to promote the prevention of potentially dangerous problems and circumstances." (Legislative Service Commission analysis)

Law enforcement and safety officials, along with parents, and teachers and other employees assigned to the building, are required to be involved in designing the plans. The plan must include strategies (called "protocols" in the bill) for addressing serious threats to the safety of school property, students, or employees and ways of responding to any actual emergency. Each protocol must include procedures for the notification of appropriate law enforcement officials, emergency response personnel, and the parents of affected students.

Current law defines "vicinity of a school" as meaning in a school building, on school premises or within 1,000 feet of the boundaries of either. The bill defines "school safety zone" as being a school, school building, school premises, school activity, and school bus. The two mayors may not be identical, depending on the safety plan for that building.

In the bill, the term "school safety zone" is added to "vicinity of a school" and has an effect on various criminal offenses. Most significantly, the bill requires an additional two-year prison term for an offender who is convicted of (or pleads guilty to) aggravated murder, murder of an "offense of violence (defined in ORC2901.01 (A)(9)) that is a 1st, 2nd, or 3rd degree felony if the crime is committed in a school safety zone.

E X P U L S I O N S

The bill permits a district to expel students for one year if they bring a firearm or knife to (or possess one at) an interscholastic competition, extracurricular event or other school program or activity that is not on school-controlled property. As with other gun and knife provisions, the superintendent may reduce the term of the expulsion on a "case-by-case" basis.

Under the bill, a school board may authorize its superintendent to place a one year expulsion on any student who has committed acts at school, on other school property or at an interscholastic competition, extracurricular event, or any other school program or activity, if the act (1) would be a criminal offense if committed by an adult and (2) result in serious physical harm to persons or property (defined under ORC §§ 2901.01(A)(5) and 2901.01(A)(6)).

The bill requires a superintendent continue the expulsion process even if that student who committed the act has already withdrawn from school and impose any expulsion that is warranted. (This allows a school district where the student might have enrolled the opportunity to impose current Ohio law and not admit the student for the duration of the expulsion.)

S U S P E N S I O N S

A board may adopt a policy granting assistant principals and other administrators (in addition to the Superintendent and building principal) the authority to suspend a student (for a period not to exceed 10 days).

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3 / 1 3 / 0 3O H I O R E S O U R C E N E T W O R K F O R S A F E A N D D R U G F R E E S C H O O L S A N D C O M M U N I T I E S /O H I O D E P A R T M E N T O F E D U C A T I O NThe bill allows school districts, after offering a chance for a hearing, to deny admittance to any child under suspension from another district. This mirrors previous law dealing with children under expulsion orders from other districts. Note that there is one exception: Although districts may honor an expulsion from an out of state school, suspensions from private or out-of-state schools are not covered by this new provision.

The bill removes hearing and notice requirements for an in-school suspension (defined as a suspension served within a school setting).

O T H E R D I S C I P L I N E I S S U E S

The bill stipulates that the board of education's policy on misconduct may include "(1) 'misconduct by a pupil that occurs off of property owned or controlled by the district but that is connected to activities or incidents that have occurred on property owned or controlled by that district' and (2) 'misconduct by a pupil that, regardless of where it occurs, is directed at a district official or employee, or the property of such Official or employee.' (Legislative Service Commission analysis). Due to the way the bill is worded, if a Gun or dangerous weapon offense occurs off school property, but not in a situation covered by the earlier section (at interscholastic competition, extracurricular event or other school program or activity), then the expulsion can't be longer than 80 days, meaning that threats or incidents involving guns or dangerous weapons would not have a possible penalty of a one year expulsion.

The bill eliminates a requirement that a student removed from an extra-curricular activity because his or her presence posed a continuing danger or an ongoing threat of disruption be provided a written notice of the reason for the removal and an opportunity for a hearing. In addition, a board's policy may now include a prohibition on a student participating in extra-curricular activities instead of just a suspension and boards now have the authority to " authorize additional 'personnel employed by the district to direct, supervise, or coach a pupil activity program' to prohibit a student's participation. The act states that a director, supervisor, or coach may prohibit participation by a student in any particular or in all extracurricular activities." (Legislative Service Commission analysis)

The bill requires that a superintendent notify both the Registrar of Motor Vehicles and the juvenile judge if a student is suspended, expelled or permanently excluded from school for a gun or dangerous weapons violation. The Registrar is required to suspend the student's driver's license or permit or prohibit the student from obtaining one. The prohibition lasts until the student is 18, unless the student satisfies a district's requirements to terminate the prohibition.

The bill allows districts to adopt a policy that may deny high school credit for any courses taken under a Post-Secondary Enrollment Option (PSEO) program, if a student is under expulsion from the district. State reimbursement for the college tenants at that point and the cost of all tuition, fees, textbooks and materials become the student's responsibility. The college has the option of "withdrawing acceptance" of a student enrolled in the program who is under expulsion, in which case a district must deny high school credit for the college courses. A superintendent is required to provide written notice to a college if a PSEO student is expelled. An expelled student may not enroll in a PSEO program while under expulsion, though the college may admit the student independently.

123rd General Assembly

.

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Appendix II: Phone Directories

Emergency Operations Team

Position Name Phone Cell Phone

Principal

Emergency Operations Team MembersSchool Incident Commander (Assistant Principal)Alternate School Incident Commander

Liaison Officer (same as District Liaison)Alt: Liaison Officer (same as District Liaison)

Operations/Logistics LeaderAlt: Operations/Logistics LeaderSafety Officer

Alt: Safety Officer

Media Officer

Alt: Media Officer

Incident Log Scribe Leader

Alt: Incident Log Scribe Leader

Continued on next page

61


P H O N E N U M B E R S O F E M E R G E N C Y O P E R A T I O N S T E A M ( C O N T I N U E D )

Care Team Leader

Alt: Care Team Leader

First Aid Leader

Alt: First Aid Leader

Maintenance Leader

Alternate Maintenance Team Leader

62


School District Administration Phone Numbers


SuperintendentDistrict Incident CommanderLiaison Officer

Alt: Liaison Officer

Assistant SuperintendentLiaison OfficerAlt: Liaison OfficerPublic Information OfficerAlt: Public Information OfficerDistrict Safety Officer

Alt: District Safety OfficerOperations/Logistics LeaderAlt: Operations/Logistics LeaderLog Scribe

Alt: Log Scribe

District Maintenance LeaderAlt: District Maintenance LeaderFinance and Administration

Alt: Finance and Administration

Planning and Coordination

Alt: Planning and Coordination

63



Superintendent/Principal 1. ____________________________2. ____________________________

Name: ___________________________Name:__________________

Teacher’s list #1:

Teacher’s list #2

Name: _______________________________

Bus drivers

Name: ________________________________

Coaches, cafeteria workers, Aids and Custodians

Name: _________________________________ Substitute Teachers

64




Police_911

SheriffCity PoliceState Highway PatrolFire

Emergency Management AgencyDrug and Poison CenterPrincipal of School in CrisisOther Principalsin DistrictMental Health

Red Cross

Health DepartmentToxic Spills

UtilitiesGas

Lights

Water

Phone

Other

65


Appendix III: Documentation Forms

Form # 1: Staff Skills and Equipment

School: ________________________________________________________School Year: ___________________

Experience/Equipment Name of Employee(s)Medical/First Aid Experience

Search and Rescue Experience

Fire Fighting Experience

Communication Equipment (indicate type)

66


Form # 2: Student Release Permission Slip

School__________________________________________________________________

Date________________________________ Time_______________________________

Student’s Name___________________________________________________________

Authorized Adult_________________________________________________________

Relationship to Student_____________________________________________________

Student Being Transported

to________________________________________________

Phone Number___________________________________________________________

Verified by Student Release Center___________________________________________

(Signature)

67


Form #3: Student Release Log

School: _______________________________________________Date: ___________________________

Time In

Students Name

Disposition Time Out

Name of Person Released To

Signature

68


Form # 4: Emergency Status Report

This form is to be completed and forwarded to the Emergency Operations Center by the Principal or designee as soon as evacuation has been completed and the required information collected.

School________________________________________________________________________________

Completed by_________________________________ Date______________ Time___________________

_______None _______Medical _______Fire

_______Search & Rescue _______Support Personnel

_______All Accounted For _______No Injuries ______No immediate help required

_______Missing (number) Names____________________________________________________________________________________________________________________________________________

_______Trapped in Building (number) Names____________________________________________________________________________________________________________________________________________

_______Injured (number) _______Number Requiring Immediate Medical Attention

Type of Injury Names_______________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ____________________________________

Immediate Assistance Required

Condition of Students

69


Emergency Status Report continued

Condition of Staff

_______ All Accounted For _______No Injuries ______No immediate help required

_______Missing (number) Names____________________________________________________________________________________________________________________________________________

_______Trapped in Building (number) Names____________________________________________________________________________________________________________________________________________

_______Injured (number) _______Number Requiring Immediate Medical Attention

Type of Injury Names_______________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ____________________________________

e.g.: wall cracked, fallen light fixtures, shattered windows, broken water pipes, flooding, etc._______________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ____________________________________e.g.: fallen power lines, debris-cluttered streets, etc.

_______________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ____________________________________

Condition of School Building and GroundsCondition of Neighborhood

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Form # 5: Emergency Status Update Report

School________________________________________________________________________________

Completed by_________________________________ Date______________ Time___________________

_______Number of children remaining at school

_______Number of staff members remaining to care for children

_______Assistance Required:

_______water

_______food

_______blankets

_______additional personnel (number) to assist in student care

_______Other:

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

____________________________________________________________________________________________________________

_____________________________________________________________________________________

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Form # 6: Incident Report Form _______________________________ School District

Please insert district name INCIDENT LOCATION__________________________________Day/Date____________Time________Nature of incident_________________________________________________________________________________Person(s) injured Yes___ No___ If Yes, number___ Name(s)_____________________/______________________Witness(es)_____________________________/____________________________/____________________________Action Taken_____________________________________________________________________________________Weather factor(s)________________________________________ School Canceled/Early Dismissal_________TimeLocation secured_________________________________________ Level of Threat/Hazard_____________________Property Damaged________________________________________________________________________________Lockdown Authority____________________ Day/Date______/_______ Time imposed_______ Time lifted_________Evacuation from/to_________________________________________/______________________________________Transported to________________________________________ By_________________________________________Other equipment/vehicles involved___________________________________________________________________SUPPORT AGENCIES called Y___/N___ Called by______________________Time/Day/Date Called____/____/____Referred to_________________________ Sent to_________________________Authority_______________________EMS___________________________________ Police___________________________________________________

(Agency/Rep/Phone) (Agency/Rep/Phone)

Fire____________________________________ Other___________________________________________________(Agency/Rep/Phone) (Agency/Rep/Phone)

Demobilized- Agency/Time/Day/Date_______________________________________/________/________/________ Agency/Time/Day/Date_______________________________________/________/________/________

INCIDENT MANAGEMENT TEAM INVOLVED______________________________/_______________________________________________________/___________________________________/____________________________INCIDENT CAUSE______________________________Name(s)_______________________/___________________Arrest Y/N______ Discipline Y/N______ Authority___________________Court Involved______________________Disposition______________________________________________________________________________________INSURANCE COMPANY/REP________________________________Phone_______________Claim#___________REPORT PREPARER________________________________Phone_________________Date/Time_______/_______Location report prepared__________________________ ________________________________/___________

Person reporting incident___________________________________________ Telephone_________________

72


(Signature of Report Preparer) (Date)

Copies: ICAIC

(Report released to Superintendent/Principal)

73


Form # 7: Emergency Operational Plan Debriefing

What worked?__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

What did not work?

__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

How could the team be more effective?

__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Is there training needed for administration and school personnel (district/local schools)?

__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Things learned as a result of the crisis/incident

__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Updating of emergency plans

74


Form # 8: Logistics Leader Form

_________________________________ School DistrictPlease insert district name

Name Phone Number

Other Districts ________________________________________ _______________________________

Other Districts ________________________________________ _______________________________

Other Districts ________________________________________ _______________________________

Other Districts ________________________________________ _______________________________

Private Firm _______________________________________ _______________________________

Private Firm _______________________________________ _______________________________

Private Firm _______________________________________ _______________________________

Private Firm _______________________________________ _______________________________

ITEM

No.

RESOURCE

Description (size, numbers, etc.)

AVAILABLE

(yes, no)

TIME

Requested

ETA

TIME

Arrived

TIME

Staged

TIME

Employed

Logistics Leader Key Contacts

Requested Resources

75


Form # 9: Telephone Communication Log

School___________________________________________________________

Date StartTime

EndTime

Message Initials

76


Form # 10: Public Information Officer

__________________________ School DistrictPlease insert district name

Public Information Officer

Incident Update Response Update(Type of incident, locations at risk, time began, (What’s being done, who’s participating, time of contained/not contained, extent of damages, etc.) arrival, who’s in charge, role of the district, etc.)

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

__________________________________________________________________________________

Points to Emphasize____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

77


Form # 11: Safety Officer Form

_________________________________ School DistrictPlease insert district name

School/Area/Department: __________________________________ Date: __________ Objective of Plan: _________________________________________________________________________________________________________________________________________________________________________________________________________________

Objective of Plan: _________________________________________________________________________________________________________________________________________________________________________________________________________________

Safety Issues Precautionary MeasuresSafety Issues Precautionary Measures

78


Form # 12: Injury and Missing Persons Report

Teacher’s Name___________________________________________________ Date_______________

School__________________________________________Room#__________________

INJUREDName Location Type of Injury Who attended

to the person

MISSING PERSONSName Last Location Seen

79


Form # 13: Bomb Threat Report

__________________________________ School DistrictDate of Call ____/_____/_____ Time of Call __________A.M. P.M.

Exact words of caller: ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Questions to ask:

1. When is the bomb going to explode? ______________________________________

2. Where is the bomb? ____________________________________________________

3. What does it look like? _________________________________________________

4. What kind of bomb is it? ________________________________________________

5. What will cause it to explode? ___________________________________________

6. Did you place the bomb? ________________________________________________

7. Why are you doing this? ________________________________________________

8. Where are you calling from? _____________________________________________

9. What is your address? __________________________________________________

10. What is your name? ____________________________________________________

Caller’s Voice: (circle all that apply)

Gender: Male Female

Age: Child Young Adult Older Adult

Distinguishing Sound:calm disguised nasal angry brokenstutter slow sincere lisp rapidgiggling crying squeaky excited deepstressed accent loud slurred normal

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3 / 1 3 / 0 3O H I O R E S O U R C E N E T W O R K F O R S A F E A N D D R U G F R E E S C H O O L S A N D C O M M U N I T I E S /O H I O D E P A R T M E N T O F E D U C A T I O N1. Is the voice familiar? ______ If yes, whose? ______________________________2. Were there any background noises?_____________________________________ Person receiving the call _____________________________Position ______________Telephone number where call was received: __________________________________

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Form # 14: Incident Log

School___________________________________________________________

Date StartTime

EndTime

Incident Event Initials

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Appendix IV: Utilities Shut Down

Red text should be changed to reflect your particular procedures, tool placements and sites.

If a Power Outage occurs: Continue to change classes Teachers will release their class using their wristwatches Teachers should open all blinds and open the classroom doors in order to better light the

hallways Use bullhorns to give teachers instructions

Will be undertaken by the custodial staff name here or someone designated by the Operation TeamWaterInside –near the north wall behind last boiler. Wall will be marked indicating location.Outside –near northwest corner of the property by the service drive by sidewalk off name of road

Master Electrical PanelInside –across form the principal’s officePull two large arms down and shut off all breaker boxes.Outside –transformers outside faculty room under sidewalkFootball field –cut off located outside the fence behind the scoreboard.

Gas Shut-Off ValveOutside – in back of loading dock, down stairwell marked gas room. Can be reached only by exiting to the outside of the building

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Appendix V: Emergency Procedure/Bomb Threat

If a threat by telephone comes directly to a school

1. Person receiving call should attempt to keep the caller on the telephone as long as possible and alert someone else by prearranged signal so they can get on an extension and notify telephone company to trace the call.

Dial “911” –tell operator, “This is__________ from_________. We are receiving a bomb threat on another line. The number of that line is ____________. Please trace the call.”

Give any additional information needed by the operator. This must be done quickly. (The call cannot be traced once the caller has hung up.)

2. Try to determine if the caller is a student or an adult. If a student, it may be easier to discover identity.

3. The principal shall determine whether to evacuate the building(s) threatened.

Upon a decision to evacuate, if one specific building has been threatened, it should be evacuated along with adjoining buildings and a search should be instituted.

Avoid the use of the general alarm, if possible. Use the intercom, personal notification by designated persons, or the PA system to

evacuate the threatened rooms. If it is necessary to evacuate the entire school, use the fire alarm.

4. The principal may also decide to call the fire department or police, if, in his/her opinion it is warranted.

5. Notify the superintendent’s office.

6. Resume school after the building(s) have been inspected and determined safe by proper authorities.

7. Do not publicize the threat any more than necessary.

If notified of call through police/sheriff department, follow items 3 through 7 above.

If a threat is received on district phones other than at a school, follow 1 and 2, then notify school concerned. School should then follow procedures 3 through 7.

A written threat should be turned over to police and procedures 3 through 7 followed, if appropriate.

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Individual receiving call should complete the Bomb Threat Report as soon as possible.

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Appendix VI: Evacuation Routes and Hazard Checklist

School________________________________________________________________________________

Yes No Location

Is any maintenance and/or repairs being done that places construction obstacles in normalevacuation routes? ___ ___ ___________

Do hallways and/or doors contain glass panels? ___ ___ ___________

Are these panels of safety (tempered) glass? ___ ___ ___________

Do lockers, bookshelves and other storage units line hallways? ___ ___ ___________

Is lighting dependent on electricity rather thansunlight? ___ ___ ___________

Do building exit routes pass through arcades? canopies or porch-like structures? ___ ___ ___________

Are clay or slate tiles on roofs of school buildings? ___ ___ ___________

Is building faced with parapets, balconies or cornices? ___ ___ ___________

Are gas, sewer and power lines near outdoorassembly areas? ___ ___ ___________

Note: (1) This form is to be completed each school year prior to return of teacher. (2) Results from this assessment may:

result in memo to staff alerting them to temporary changes in normal evacuation routes.

require the completion of a Hazardous Report Form included in the Injury and Illness Prevention Handbook.

Completed by:____________________________________

Date:____________________________________________

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Evacuation Routes

Each school needs evacuation routes outlined on school plot plan(s) displayed at the main exit of each facility that houses students and/or staff. These routes should be followed during each drill and/or emergency. Each school should have a pre-designated location with an alternate location for all students/staff to assemble for roll call.

Place copy of each of the evacuation routes behind this attachment.

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Appendix VII: Supplies Checklists

Supplies Checklist: Food, Water, and Supplies (School)

Supplies: Suggested quantities are for 100 people for a period of 72 hours.Item Quantity In

PlaceBlankets 100Large battery operated radio with batteries 1Heavy duty flashlights with batteries and bulbs 4Whistles (for communicating with staff and students)

4

Clipboards 4Ink pens 6Large 3-ply garbage bags 4 pkgs. (40 countMedium garbage bags 4 pkgs. (20 count)Plastic buckets – 5 gallon 6Pads of paper 4Scotch Tape 4 rollsBed sheet strips (to be used as optional bandages) 4 Plastic cups, paper plates, and Plastic eating utensils

6 pkgs. (100 Count) for each item

FOOD: SUGGESTED QUANTITIES ARE FOR 100 PEOPLE FOR A PERIOD OF 72 HOURS.

Raisins – boxed and dated 20 lbs.Large potatoes – canned and dated 60 cansLarge soups – dated 60 cansStewed tomatoes – dated 20 cansLarge canned beans – dated 20 cansLarge mixed fruit or fruit – dated 60 cansLarge peanut butter 20 tubsCrackers 2 casesCanned fruit juice 2 casesSugar cubes 4 boxesBottled Water

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Emergency Supplies: First Aid (School)

Item Quantity In Place

First Aid Manual (Red Cross, up-to-date) 1Alcohol 4 bottlesAlcohol prep 4 boxes – 100

ct.Aluminum foil – 18 inches wide 4 rollsAntibiotic solution (betadine) 4 bottlesAromatic spirits of ammonia 4 boxes- 10

countBand-aids – assorted sizes 8 boxesBandage- Conforming ACE wrap, Kerlix, Kling (2, 3, 4, 6 inch)

4 boxes each

Bandage scissors – blunt nose type 9 pairsBandage, triangular – 36 x 40 x 55 inch 30Basin, emesis – disposable 10Blankets – space or disposable 150Blood pressure cuff with manometer 6Burn sheets – sterile, disposable 4 packagesCervical collar – small, medium, and large 4 eachCotton balls – unsterile 4 large

packagesDisinfectant – hand washing 4 gallonsDressings – eye pad, oval sterile 15 boxesDressings – vaseline gauze 3x36 inch sterile 4 boxesIpecac 4 bottlesKleenex 10 boxesMarking pens – skin 6Needles – for removing splinters and glass 4 packagesNote pads 20Pack – cold Temp-Aid 1 case Paper cups 4 boxesPack – hot Temp-Aid 1 casePaper bags 4 boxesPaper towels 4 casesPencils or ballpoint pens 4 packagesPetroleum jelly 4 large jarsPitcher or jar with cover – can be used as a measuring device

4 one quart size

Q-tip swabs 6 packagesSafety pins – assorted sizes 6 packages

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First Aid Supplies continued

Item Quantity In Place

Saline – 1 tsp. Per quart sterile water = normal saline 4 boxes

Sanitary napkins – can be used for heavy bleeding wounds 2 casesSpine board – long and short 2 eachSplints – inflatable, boards, magazines or other Several setsStandard surgical gloves – medium and large 4 boxesTable 4Thermometer – oral – Tempa-dot, disposable 4 boxes eachToilet tissue 4 casesTongue depressors 4 packagesTowelettes - moist 15 boxesTreatment log 1Triage tags (from Office of Emergency Services) 150Tweezers – large 9 pairsTylenol (15 grains) 6 bottlesWater purification tablets or 4 bottlesHousehold bleach (6 drops in 1 gallon of water) 2 gallons

Ideal First Aid and Other Supplies On Hand in Every Classroom

Item In Place1 backpack1 flashlight2 batteries1 pair of scissors1 first aid instruction summary sheet1 pad of paper (for name tags, etc.)1 pen and 1 pencil1 light stick1 whistle1 sewing kit

Location: By primary evacuation doorway in each classroom

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1 package of safety pens1 solar blanket1 10 package of gum1 10 package of life savers6 packages of plastic trash bags2 packages of small paper bags2 packages of paper cups

Classroom Supplies continued

Item In Place1 package of pre-moistened towelettes1 bottle of hydrogen peroxide2 packages of Tylenol1 package of Tums4 ammonia inhalants2 ziplock sandwich bags1 box of Telfa pads1 pair of tweezers1 box of band-aids2 cold packs1 2” roller bandage1 3” roller bandage1 roll of adhesive tape10 pairs of disposable gloves1 container of waterproof matchesToilet tissueSanitary napkinsTriangular bandagesSaline solution

Emergency Supplies: Automobile/Bus

Item In PlaceAM Portable RadioC B RadioCellular PhoneEmergency BlanketEmergency Drinking WaterExtra Batteries (flashlight/radio)

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3 / 1 3 / 0 3O H I O R E S O U R C E N E T W O R K F O R S A F E A N D D R U G F R E E S C H O O L S A N D C O M M U N I T I E S /O H I O D E P A R T M E N T O F E D U C A T I O NFirst Aid BookFirst Aid SuppliesFlashlightFood BarsSafety Light sticksSanitation Supplies

Emergency Supplies Checklist: Search and Rescue

Supply Item In PlaceBack PackGlovesHelmetOrange VestGogglesBootsHeavy ClothingFlashlight and extra batteriesPersonal First Aid KitWater and Paper CupsWhistleMarker PensFire Extinguisher 3-A:40-B:CPry Bars 36 and 66 inches longAxesSledge Hammer 5-8 lbPocket KnifeDuct TapeUtility Shutoff ToolsNote Pad and PenCyalume SticksWalkie-Talkie

For Each Member of the Search and Rescue Team

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