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Resource Planning Task Force March 21, 2014 SPACE. University Space Admin Dept. Established October 2010 Staff: Terri Chanyungco, Director Yanping Cui, Coordinator. University Space Admin Dept. KEY RESPONSIBILITIES - PowerPoint PPT Presentation
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Resource Planning Task ForceMarch 21, 2014
SPACE
University Space Admin Dept.
Established October 2010
Staff:Terri Chanyungco, DirectorYanping Cui, Coordinator
University Space Admin Dept.KEY RESPONSIBILITIES• Strategic space planning to ensure KPU’s
operational/strategic objectives are met• Develop space plans, policies, procedures
standards, benchmarks• Identification of logistics and implications
of space usage• Allocation of academic and non-academic
space
University Space Admin Dept.REPORTS TO:VPA and Provost – Sal Ferreras
Recognizes academic programs as institutional priority and key driver of space use
University Space Admin Dept.LIAISON PUE
Facilities
IET
SEM
IAP
Finance
External Space IssuesRapidly changing labour market• Difficult to forecast skills that will be required• Creates uncertainty re types of space required• Requires post-sec’s to adapt programs quickly
Changes in student demographicsChanges in pedagogy and technology• Will drive how and when space is used
External Space Issues
Declining government funding• Precludes construction of new space• Limits renovations of existing space and
furniture and technology upgrades ie. do the same or more with existing
space
Internal Space IssuesCurrent space is outdated, inflexible• Expensive and time consuming to renovate • Focussed on where we were, not where we
are going
Teaching space (12%) is either completely generic or specific purpose (20%) • Very little inter-disciplinary space• Specific purpose space is less efficient than
generic
Internal Space IssuesPressures:• Use of space is crammed into certain hours
of week, Fall and Spring semesters• Almost all teaching and working is on site• Not all space is centrally scheduled• Limited non-teaching space for students• Growing academic and research programs• Growing community engagement activities
Internal Space Issues
Human Factors:• Silos within silos• Pervasive attitudes of ownership and
entitlement• Emotional attachment to space• People prepared to fight for “their” space• Fear/resistance to change• Need for storage mistaken as need for space
Internal Space IssuesSpace administration:• Lack of formal policy and procedure• Crisis allocation based on most pressing
priority• Poor space-related communication - People don’t know how space decisions made• Space related information is housed in
multiple depts:- OREG, HR, IET, IAP, Facilities, ORS, Space Admin, Faculties, etc.
Space IdealsFlexible space, furniture, technology• Flexible, dynamic foundation to position KPU
to be responsive to a broad range of opportunities
• Quickly accommodate new/evolving programs/initiatives
• Flexibly accommodate new pedagogies, changing office needs
• Space aligned with functional requirements, not historical practice
Space IdealsInterdisciplinary Space• Space that can support multiple activities
- Teaching, research, community engagement• Fosters innovation, creativity,
collaboration • Allows quick response to new
opportunities at lower cost
Space IdealsCulture of Space Stewardship• Foster a culture of space caring, sharing,
preservation, protection• Everyone feels responsible for ensuring
that KPU’s space is used efficiently• Use of space aligned with KPU’s
priorities• Open, transparent processes reduce
rumor, misinformation, distrust
RecommendationsFormalize planning, processes, decision
making• Articulate institutional space expectations,
plans for teaching, research, offices, other space
• Formalize policy, procedure, standards, benchmarks
• Equitable, consistent, efficient decision making, processes, conflict resolution
• Space Committee to be a forum for space issues
RecommendationsIntegrated Space Database• Connect the 3 legs of the resource stool:
- Budget, HR, Space• Robust information re:
- Amount/composition of space- Space utilization
• Supports:- Informed, impartial decision making- Planning, forecasting- Cost/benefit analysis
RecommendationsSpace Communications Plan• 2 way communications with all levels of
KPU• Increase awareness of space issues• Formal method of collecting input on key
issues, new policies, procedures• Facilitate cultural change
SUMMARY* Spread use of space more evenly over full operating hours* Create flexible, interdisciplinary space to quickly respond to opportunities* Formalize space policy and procedure* Foster a culture of space stewardship* Communicate, communicate, communicate