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resource management
the basics.
some ideas…
what are resources? how many engineers does it take to change a
light bulb? the baby-making conundrum the multitasking myth the project management game
what are resources?
what are resources?
Money
People
Time
IT
Equipment
Facilities Systems
how many engineers does it take to change a light bulb?
Project management is an essential skill for any engineer
A Project is defined as something that has a start and end date, and delivers a Product
Scope, schedule and cost
The right resource at the right time
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Constraints•Activity B Starts when Activity A ends•Activities C and D start when Activity B ends. Activity D may not be split by a weekend•Activity E can only start once Activity C and D have ended
Activity
Duration
Task Resources Allocated
A 3 Develop concept 3 engineers, 1manager
B 5 Detailed design 3 engineers
C 4 Procurement of buy-out components
2 buyers, 1 engineer
D 5 Fabrication of core components
1 engineer, 2 artisans
E 3 Final assembly 2 engineers, 3 artisans
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Activity A
Activity B
Activity C
Activity D
Activity E
Constraints•Activity B Starts when Activity A ends•Activities C and D start when Activity B ends. Activity D may not be split by a weekend•Activity E can only start once Activity C and D have ended
Activity
Duration
Task Resources Allocated
A 3 Develop concept 3 engineers, 1manager
B 5 Detailed design 3 engineers
C 4 Procurement of buy-out components
2 buyers, 1 engineer
D 5 Fabrication of core components
1 engineer, 2 artisans
E 3 Final assembly 2 engineers, 3 artisans
Date18/11
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Activity A
Activity B
Activity C
Activity D
Activity E
Constraints•Activity B Starts when Activity A ends•Activities C and D start when Activity B ends. Activity D may not be split by a weekend•Activity E can only start once Activity C and D have ended
Activity
Duration
Task Resources Allocated
A 3 Develop concept 3 engineers, 1manager
B 5 Detailed design 3 engineers
C 4 Procurement of buy-out components
2 buyers, 1 engineer
D 5 Fabrication of core components
1 engineer, 2 artisans
E 3 Final assembly 2 engineers, 3 artisans
Date18/11
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Activity A
Activity B
Activity C
Activity D
Activity E
Constraints•Activity B Starts when Activity A ends•Activities C and D start when Activity B ends. Activity D may not be split by a weekend•Activity E can only start once Activity C and D have ended
Activity
Duration
Task Resources Allocated
A 3 Develop concept 3 engineers, 1manager
B 5 Detailed design 3 engineers
C 4 Procurement of buy-out components
2 buyers, 1 engineer
D 5 Fabrication of core components
1 engineer, 2 artisans
E 3 Final assembly 2 engineers, 3 artisans
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Activity A
Activity B
Activity C
Activity D
Activity E
Constraints•Activity B Starts when Activity A ends•Activities C and D start when Activity B ends. Activity D may not be split by a weekend•Activity E can only start once Activity C and D have ended
Activity
Duration
Task Resources Allocated
A 3 Develop concept 3 engineers, 1manager
B 5 Detailed design 3 engineers
C 4 Procurement of buy-out components
2 buyers, 1 engineer
D 5 Fabrication of core components
1 engineer, 2 artisans
E 3 Final assembly 2 engineers, 3 artisans
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Activity A
Activity B
Activity C
Activity D
Activity E
Constraints•Activity B Starts when Activity A ends•Activities C and D start when Activity B ends. Activity D may not be split by a weekend•Activity E can only start once Activity C and D have ended
Activity
Duration
Task Resources Allocated
A 3 Develop concept 3 engineers, 1manager
B 5 Detailed design 3 engineers
C 4 Procurement of buy-out components
2 buyers, 1 engineer
D 5 Fabrication of core components
1 engineer, 2 artisans
E 3 Final assembly 2 engineers, 3 artisans
Activity
Duration
Task Resources Allocated
A 3 Develop concept 3 engineers, 1manager
B 5 Detailed design 3 engineers
C 4 Procurement of buy-out components
2 buyers, 1 engineer
D 5 Fabrication of core components
1 engineer, 2 artisans
E 3 Final assembly 2 engineers, 3 artisans
Constraints•Activity B Starts when Activity A ends•Activities C and D start when Activity B ends. Activity D may not be split by a weekend•Activity E can only start once Activity C and D have ended
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Deadline
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Activity E
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Activity A
Deadline
Activity B
Activity C
Activity D
Activity E
Activity
Duration
Task Resources Allocated
A 3 Develop concept 3 engineers, 1manager
B 5 Detailed design 3 engineers
C 4 Procurement of buy-out components
2 buyers, 1 engineer
D 5 Fabrication of core components
1 engineer, 2 artisans
E 3 Final assembly 2 engineers, 3 artisans
Activity
Duration
Task Resources Allocated
A 3 Develop concept 3 engineers, 1manager
B 5 Detailed design 3 engineers
C 4 Procurement of buy-out components
2 buyers, 1 engineer
D 2.5 Fabrication of core components
1 engineer, 2 artisans2 engineers, 4 artisans
E 2.5 Final assembly 2 engineers, 3 artisans3 engineers, 4 artisans
Date18/11
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Activity A
Deadline
Activity B
Activity C
Activity D
Activity E
Total cost of acceleration = extra resources less time saved on planned
resources
$$ 2 engineers weekend overtime x 2 days$$ 1 engineer, 2 artisans x 2.5 days$$ 1 engineer, 1 artisan x 2.5 days$$ 2 artisans x 2 days
how many engineers does it take to change a light bulb?
If the end date is too late, this can be pulled in by: Utilizing more available time (weekends, longer
hours) Adding more resources to complete tasks quicker
($$$) Making more with what you have
But are there limitations?
the baby-making conundrum
Activity Duration Task Resources Allocated
A 4 months Gain stakeholder buy-in
1 male, 1 female
DateJanuary
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Months 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Activity A
Activity B
Activity C
Activity D
DateJanuary
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Months 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Activity A
Activity B
Activity C
Activity D
the baby-making conundrum
Activity Duration Task Resources Allocated
A 4 months Gain stakeholder buy-in
1 male, 1 female
B 30 seconds Project initiation 1 male, 1 female
the baby-making conundrum
Activity Duration Task Resources Allocated
A 4 months Gain stakeholder buy-in
1 male, 1 female
B 30 seconds Project initiation 1 male, 1 female
C 9 months Product development 1 female
DateJanuary
February
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Months 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Activity A
Activity B
Activity C
Activity D
the baby-making conundrum
Activity Duration Task Resources Allocated
A 4 months Gain stakeholder buy-in
1 male, 1 female
B 30 seconds Project initiation 1 male, 1 female
C 9 months Product development 1 female
D 24 hours Product launch 1 female, 1 doctor, 1 nurse
DateJanuary
February
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Activity A
Activity B
Activity C
Activity D
the baby-making conundrum
Respect lead-times
Consider the costs of your resources
Efficient use of the resources you have
Cost + time + performance = project management
the multitasking myth
The Name-Product Game – Round 1 In groups of 5, choose a Worker. The rest will be
Customers. The Worker must create 1 product for each Customer.
The Product is that Customer’s name. The worker must write the names of each Customer -
one letter at a time After writing the first letter of a name, the worker must
write the first letter of the next name, and so on. Only after the worker has written the first letters of each
Customer’s name, can he/she start on the second letter Each Customer must keep track the total time taken for
their product to be delivered from the time the worker starts writing.
1 2 3 4 5
F Fr Fre Fred Fred
S Sa Sam Sam Sam
K Ke Ken Kend Kendra
B Bo Bob Bob Bob
the multitasking myth
Example:
Start timer
Sam stops his clock
Bob stops his clock
Fred stops his clock
Kendra stops her clock
the multitasking myth
The Name-Product Game – Round 2 Repeat the game, but this time, the Worker must
complete each product before starting the next one
The Customers must time how long it takes them to receive their product and compare this to the previous round
the multitasking myth
One person can only do one task at a time
Switching between tasks constantly is inefficient as you lose focus
Focusing on completing one task at a time before going onto the next allows one to complete all tasks faster
When you have a number of tasks to do, prioritise in terms of importance and urgency.
thank you…
Rhea Naidoo Project engineer – Glencore Alloys Early Career Connect Affinity Group – Chair
Contact [email protected] Twitter: Engineer_Chic
Follow my blog:
http://engineerchic.me
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