FEDERAL DEMOCRATIC

REPUBLIC OF ETHIOPIA

MINISTRY OF SCIENCE AND

TECHNOLOGY

RESEARCH AWARD

DIRECTIVE NO. 10/2015

February 2015

Addis Ababa

1

DIRECTIVE NO 10/2015

Research Award Directive PART ONE

General provisions

1. Declaring Authority

Ministry of Science and Technology declare this directive.

2. Short Title

This Directive may be cited as Research Award Directive No.

10/2015

3. Definition

In this Directive unless the context requires otherwise

1/ Ministry or Minister means the Ministry or Minister of

Science and technology respectively;

2/ Applied research means an original investigation work

undertaken to acquire new knowledge which is directed

primarily towards solving specific or cumulative practical

local /national problems;

3/ Science and Technology Fields refers to Engineering and

Technology Sciences, Agricultural Sciences, Medicine and

Health Sciences and Natural Sciences;

4/ National Priority Areas includes Textile, Metal, Leather

and Leather Products, Chemicals and Pharmaceutical, Agro-

Processing, Bio-Technology, Information and Electronics,

Construction, Mining, Energy, Water, Agriculture, Medical

and Health Sciences.

5/ Sustainability means a pattern of social learning and

problem solving that is linked to the continuity of the

research outcome;

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6/ Replicability mean the duplicability of an achievement

with minimum finance, time and labor cost in other

conditions, institutions and period of time;

7/ Specific Research Output refer to a Research finding

which aims to solve a specific problem.

8/ Researcher refers to an individual who is engaged research

activities and working on a specific problem at

government/private research and teaching institutes or

industries.

9/Private Research and/or Training Institute mean a legal

entity which has a laboratory and/or field experiment, and

/or a green house or industries.

10/Research misconduct is defined as fabrication,

falsification, or plagiarism in proposing, performing, or

reviewing research, or in reporting research results .

11/ Committee means award evaluation committee established to

evaluate the candidate of the award according to this directive

12/ SHFUHWDULDWmeans award evaluation committee secretariat i.e

the Ministry

13/ The gender expressions referred to masculine shall also

apply to feminine as well.

3. Objectives of the Directive

This directive has an objectives:- thi

1/ To honor and award researchers for their proven, demand

driven, and problem solving outstanding achievement in the

identified national priority areas;

2/ To promote research and technological development learning

adaptation and utilization in industrial production and

service enterprises in Ethiopia through recognition of

excellence among researchers and encourage them to

continue in their research career;

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3/ To raise the profile of science and technology sector in

Ethiopia;

4/ To add to the global knowledge /Technological pool;

5/ To motivate the general public to take part in Science and

Technology activities and develop science culture.

4. Scope of Application

This Directive is applicable to individual researcher or a team of

researchers and institutions who have achieved outstanding

research findings in the identified national priority programs.

PART TWO

Eligibility, Evaluation and Selection Criteria; Award

Winners Number, Award Passing Mark and Prize

5. Eligibility

Any researcher or a team of researchers or an institute is

eligible to apply for the award if;

1/ Permanently resides in and is a citizen of Ethiopia; or whose

team members resides in Ethiopia and are citizens of Ethiopia,

or an institute register and operates in Ethiopia for a

minimum of three years.

2/ The achievements fall in the fields of science and technology.

3/ Holds Intellectual Property Right Certificate (utility model) for

the research achievement or who is able to attach supporting

letter from the Head of the Institutions verifying that the

achievement is generated by the applicant(s).

4/ Generated remarkable research achievement that has been

disseminated and used by end users or tested in a sample

area and approved its applicability by concerned body;

5/ Able to attach supporting letters from end user organizations

verifying the problem solving capacity of the knowledge and

technology during implementation;

6/ The achievement is a specific or cumulative research output.

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7/ The research achievement has not been awarded in the

previous years, by the Ministry under this same category of

award.

8/ The research result contributes to the current technological

gap of the existing technology.

9/ Presents a summary of the research work should include

research problem, methodology, scope, knowledge gained and

advantage of this knowledge and technology over the existing

ones.

10/ The researcher/research group has no record on research

misconduct.

6. Evaluation and Selection Criteria

The achievement of each researcher or group of researcher will be

evaluated according to the evaluation criteria and shall be given

respective weight in accordance with annex 1 attached with this

directive.

7. Award Winners Number

1. The number of researchers to be honored and awarded will be

notified annually by the Ministry to the concerned universities

and research institutions and industries.

2. The research award scheme has two categories, the first

category is open to both male and female researchers and the

second category is open only for female researchers.

8. Award Passing Mark

The minimum passing average grade for the award is 75%.

9. Prize

1. Researchers who are selected in accordance with Article 6 and

the evaluation and selection criteria shall be ranked as first

winner, second winner and third winner.

2. The winners selected in accordance with sub-article (1) of this

Article receive:

(a) Certificate of recognition;

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(b) Medals; and

(c) Financial incentives.

10. Type of Medal and Amount of Financial Incentive

1. Any award winner who is ranked as first, receives a gold

medal and financial incentives.

2. Any award winner ranked as second receives a silver medal

and financial incentive.

3. Any award winner who is ranked as third receives a bronze

medal and financial incentive.

4. The amount of financial incentive mentioned in sub-articles (1),

(2) and (3) of this Article shall be decided by the Ministry.

PART THREE

Award Evaluation

11. Establishment of committee

1. An award evaluation committee consisting members who are

knowledgeable on the subject matter, drawn from different

scientific and technological institutions, relevant ministries,

science and technology agencies and institutes, shall be

formed.

2. The chair person and vice chairperson are elected from among

the members of the Committee.

3. The representative of the Ministry shall serve as secretariat.

12. Members of committee

Members of Award Committee shall be represented from the

following governmental offices and associations: However, based

on the research area for competition additional committee

members will be included, if deemed necessary.

(a) Ministry of Agriculture,

(b) Ministry of Health,

(c) Ministry of Industry,

(d) Ministry of Water, Irrigation and Energy

(e) Ethiopian Institute of Agricultural Research

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(f) Addis Ababa Institute of Technology,

(g) Addis Ababa Science And Technology University,

(h) Metals and Engineering Corporation,

(i) Ministry of Communications and Information Technology,

(j) Intellectual Property Office, (k) Science and Technology Professional Associations.

PART FOUR

Applications, Selection Processes, Notification and

Exclusion

13. Applications

1. Applications shall be announced to the public through Mass

Media, Ministry website and also posted on some public areas.

2. The Ministry shall orient applicants on how to fill in the

application forms and on the overall award scheme, if require.

3. A complete application form including supporting documents

(such as intellectual property certificate and supporting

letters on the impact of the result during application and

others) shall be submitted to the Ministry by the applicant or

a team of applicants by their representative person.

14. Submission of Application

Any researcher, who filled out his application form found in annex

3 of this directive and attached supporting documents there with

as the case may be, shall submit at the date and place decided by

the Ministry.

15. Application Forms and Enquires

1. The Ministry shall, at its head office, make available application

forms to any researcher.

2. Without prejudice to the provision of sub-article (1) of this

Article, the Ministry may make application forms available

through electronic means as it finds necessary. Ministry of

Science and Technology website http://www.most.gov.et

16. Entry details / checklist

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Candidates may be self-nominees or can be proposed by

institutions. The checklist matrix found in annex 2 shall be filled

out by the applicant or team of applicants prior to sending the

application package

17. Selection

1. The secretariat shall conduct a preliminary screening of the

application by checking the compliance of the application with

the objectives and criteria of the award.

2. The secretariat shall ensure the completeness of information

provided and eligibility of the applicants.

3. The secretariat shall sort out the outputs in minimum,

optimum and maximum problem solving categories.

4. The secretariat shall facilitate the work of the Award

Evaluation Committee and shall expedite the selection

process.

5. The secretariat shall organize the prescreened applications.

6. The members of Award Evaluation Committee shall evaluate,

applications related to their respective expertise/profession,

on the basis of the criteria and shall discuss the results

together with all members.

7. The chairperson of the Award Evaluation Committee shall

submit the results to the Ministry for approval.

17. Notification

The secretariat shall notify the winners to appear on the award

ceremony.

18. Exclusion

Applicants shall be excluded from competition due to the

following reasons:

(a) If the applications are not complete and all supporting

documents are not attached with the applications.

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(b) If the researcher or team of researchers received the

award for the same achievement from the Ministry in the

previous years.

(c) If the proposed achievement for the award has been

selected and recognized at a national level in the previous

years.

19. Grievance Procedure

The Ministry develops a grievance system to treat the applicants

with fairness and equality and to protect the confidential nature of

all applicant information. Applicants who believe they have not

been fairly or equally served by the Ministry, or who believe that

their right to confidentiality has been breached have the right to

present their grievance on the basis of Citizen Charter of the

Ministry for prompt consideration and resolution.

PART FIVE

Miscellaneous provisions

20. Repelled laws

The Ministry of Science and Technology Research Award

Directive No 2/2013 is repelled by this directive.

21. Amendment

The Ministry may amend this Directive at any time it deems

necessary.

22. Effective Date

This Directive shall enter into force as signed by the Minster.

Ministry of Science and Technology

9

February 2015

Addis Ababa

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Annex 1

Table showing evaluation criteria and respective weight. Any researcher or

group of researcher discuss on the achievement according the criteria

shown below

No Criteria Weight 1 Contribution of the achievement in solving the existing

problems of the identified national priority areas and attaining the Growth and Transformation plan of Ethiopia

Productivity improvement and/or

Service delivery improvement and/or

Import substitution and/or Export promotion

30

2 State the Peculiar features of the work in terms of:-

Affordability in price

Simplicity in application

Efficiency

Quality

20 5 5 5 5

3 Contribution of the achievement to:-

Rationale use of natural resources and/or

Improvement of traditional technologies and/or

Scientific and technological knowledge pool and/or

Ease of reducing Societys work load, particularly women and/or

Solving disability challenges

20

4 The coverage and dissemination of the achievement

At national level or

At local level/specific Industry/service

18

18 12

5 Replicability and sustainability

Ease of copying by institutions or individuals for commercialization

Durability and sustainability

12 6 6

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Annex 2

Entry details / checklist matrix

ITEMS OF THE NOMINATION PACKAGE TICK

YES NO

1. Have you completed the entry form?

2. Have you fill in your full name and particulars?

3. Have you attached Bio data (CV)?

4. Have you described your work for each criteria based on the

leading points indicated in the criteria?

5. Have you attached utility model and supporting letters on

the impact of your outstanding work from organizations?

6. Have you attached letter ascertaining to whether the

achievement (part or whole) has been recognized by your

institute?

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Annex 3

Federal Democratic Republic of Ethiopia

Ministry of Science and Technology

Award Application Form for Outstanding Achievement

In Applied Research

..

P.O.Box 2490 Tel: 011-8-96-22-90 Fax: 011 4-66-02-41

E-mail: most@ethionet.et Mobile: 0911 47 74 77/ 0946 85 67 94

Website: http://www.most.gov.et

Note: - A candidate who wishes to apply for this research award has to make

sure that he fulfils the eligibility conditions depicted on the brochure/award

directive/Website.

1. Candidates Personal Information

Name Fathers Name Grand Fathers Name

---------------------- -------------------------- ---------------------------

Gender Female Male

Address

Mobile Phone. ------------------------------- Office Phone ----------------------------------

Region .

City/ Town...............................

Fax No. .

E: mail -----------------------------

2. Academic and Employment Background

Field of study

Level of Education .

Current Employment

Institution

Position

Work experience

3. Science and Technology Field Being Applied For

Please tick appropriate field

3x4

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Technology and Engineering Sciences

Natural Sciences

Agricultural Sciences

Medicine and Health Sciences

4. Title of the Research Achievement

...............................................................................................................................

...............................................................................................................................

5. Present a summary of the research work should include research problem,

methodology, scope, knowledge gained and advantage of this knowledge and

technology over the existing ones.

6. Description of the Research Achievement

Describe the contribution of the research achievement to each criterion

below on a separate paper. Leading points for description of the weight are

shown under each criterion.

No Criteria Weight

1 Contribution of the achievement in solving the existing problems

of the identified national priority areas and attaining the Growth

and Transformation plan of Ethiopia

Productivity improvement

and/or

Service delivery improvement

and/or

Import substitution and/or Export promotion

30

2 State the Peculiar features of the work in terms of:-

Affordability in price

Simplicity in application

Efficiency

Quality

20

5

5

5

5

3 Contribution of the achievement to:-

Rationale use of natural resources

and/or

Improvement of traditional technologies

and/or

20

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Scientific and technological knowledge pool

and/or

Ease of reducing Societys work load, particularly women

and/or

Solving disability challenges

4 The coverage and dissemination of the achievement

At national level

or

At local level/specific Industry/service

18

18

12

5 Replicability and sustainability

Ease of copying by institutions or individuals for

commercialization

Durability and sustainability

12

6

6

For Applicants Nominated by Institution

7. Nomination and Certification

I _________________________________ Head, _____________________________

Institute nominate ____________________________________ for his/her

outstanding achievement and certifies that the information provided

above is correct.

Signature

Date

Seal of nominating Institute

For Self-Nominees Research Applicants

8. Institutional Referee

Name and address of the head of the institution certifying the research

achievement of the applicant (Attach also supporting letter of the institution).

Name Institution Position Cell phone Office phone

Signature

Date

Seal of the Institute

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9. I. (Name of the applicant) certifies that the

information provided above is correct.

Signature

Date .