Request for Sealed Quotations for Goods€¦ · Request for Sealed Quotations for Goods Supply and Delivery of Stationery Procurement Reference No: G/RFQ/NTA-23/2020 Telephone: +264

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Request for Sealed Quotations

for Goods

Supply and Delivery of Stationery

Procurement Reference No: G/RFQ/NTA-23/2020

Telephone: +264 61 207 8529 Facsimile: +264 61 2078551, e-mail: [email protected] Date 08 October 2020

mailto:[email protected]

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Letter of Invitation

G/RFQ/NTA-23/2020

08 October 2020

Dear Sir/ Madam,

Request for Quotations for Supply and Delivery of Stationery

The Namibia Training Authority invites you to submit your best quote for the items described in

detail hereunder.

Any resulting contract shall be subject to the terms and conditions referred to in the document.

Queries, if any, should be addressed to Riisto Kadhila, [email protected]. tel: 061 2078259.

Please prepare and submit your quotation in accordance with the instructions given or inform the

undersigned if you will not be submitting a quotation.

Yours faithfully,

Richard Ndjahera

mailto:[email protected]

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SECTION I: INSTRUCTIONS TO BIDDERS

1. Rights of Public Entity

The NTA reserves the right:

(a) to split the contract as per the lowest evaluated cost per item, or

(b) to accept or reject any quotation; and

(c) to cancel the quotation process and reject all quotations at any time prior to

contract award.

2. Preparation of Quotations

You are requested to quote for the items mentioned in Section III by completing, signing

and returning:

(a) the Quotation Letter in Section II with its annex for Bid Securing Declaration

(b) the List of Goods and Price Schedule Section III;

(c) the Specifications and Compliance Sheet in Section V; and

(d) any other attachment deemed appropriate.

You are advised to carefully read the complete Request for Sealed Quotations document,

including the Special Conditions of Contract in Section VII, before preparing your

quotation. The standard forms in this document may be retyped for completion but the

Bidder is responsible for their accurate reproduction.

3. Validity of Quotations

The Quotation validity period shall be 60 days from the date of submission deadline.

4. Eligibility Criteria

To be eligible to participate in this Quotation exercise, you should:

(a) have a valid company Registration Certificate;

(b) have an original valid good Standing Tax Certificate;

(c) have an original valid good Standing Social Security Certificate;

(d) have a valid certified copy of Affirmative Action Compliance Certificate, proof

from Employment Equity Commissioner that bidder is not a relevant employer, or

exemption issued in terms of Section 42 of the Affirmative Action Act, 1998;

(e) Submit signed Bid-securing Declaration.

(f) An undertaking on the part of the Bidder that the salaries and wages payable to

its personnel in respect of this proposal are compliant to the relevant laws,

Remuneration Order, and Award, where applicable and that it will abide to sub-

clause 4.6 of the General conditions of Contract if it is awarded the contract or part

thereof; and;

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5. Bid Securing Declaration

Bidders are required to submit a subscribe to a Bid Securing Declaration for this

procurement process.

6. Delivery

Delivery shall be 7 days after acceptance/issue of Purchase Order.

7. Sealing and Marking of Quotations

Quotations should be sealed in a single envelope, clearly marked with the Procurement

Reference Number, addressed to the Public Entity with the Bidder’s name and contact

information at the back of the envelope.

8. Submission of Quotations

Quotations should be deposited in the Quotation/Bid Box located at

Reception

NTA Village,

Rand Street, Khomasdal

No later than 21 October 2020, 11:00 a.m. Wednesday

Quotations by post or hand delivered should reach NTA by the same date and time at latest.

Late quotations will be rejected.

Quotations received by e-mail will not be considered.

9. Opening of Quotations

Quotations will be opened internally by the NTA immediately after the closing time referred

to in instruction 8 above. A record of the Quotation Opening stating the name of the

bidders, the amount quoted, the presence or absence of a Bid Securing Declaration, will be

posted on the website of the Public Entity and available to any bidder on request within

three working days of the Opening.

10. Evaluation of Quotations

The NTA shall have the right to request for clarifications in writing during evaluation.

Offers that are substantially responsive shall be compared on the basis of price or ownership

cost, subject to Margin of Preference where applicable, to determine the lowest evaluated

quotation.

11. Technical Compliance

Bidders shall submit along with their quotations documents, catalogues and any other

literature to substantiate compliance with the required specifications and to qualify

deviations if any with respect to Public Entity’s requirements.

The Specifications, Performance Requirements and Compliance Sheet details the minimum

specifications of the goods/items to be supplied. The specifications have to be met but no

credit will be given for exceeding the specifications.

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12. Prices and Currency of Payment

Prices shall be fixed in Namibian Dollars.

13. Margin of Preference

13.1. The applicable margins of preference and their application methodology are as

follows:

- Not applicable

13.2. Bidders applying for the Margin of Preference shall submit, upon request, evidence

of:

-Not applicable

14. Award of Contract

The Bidder having submitted the lowest evaluated responsive quotation and qualified to

supply the goods/items and related services shall be selected for award of contract. Award

of contract shall be by issue of a Purchase Order/Letter of Acceptance in accordance with

terms and conditions contained in Section VI: Contract Agreement and General Conditions

of Contract.

15. Performance Security

-Not applicable

16. Notification of Award and Debriefing

The Public Entity shall after award of contract promptly inform all unsuccessful bidders in

writing of the name and address of the successful bidder and the contract amount and post a

notice of award on its website within seven (7) days. Furthermore, the Public Entity shall

attend to all requests for debriefing made in writing within seven (7) days of the

unsuccessful bidders being informed of the award.

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SECTION II: QUOTATION LETTER (to be completed by Bidders)

Quotation addressed to: [name of Public Entity]

Procurement Reference Number:

Subject matter of Procurement:

We offer to supply the items listed in the attached List of Goods and Price Schedule as per the

defined specifications, except for the qualified deviations and, in accordance with the terms and

conditions stated in your Request for Quotations referenced above.

We confirm that we are eligible to participate in this Quotation exercise and meet the eligibility

criteria specified in Section 1: Instruction to Bidders.

We undertake to abide ethical conduct during the procurement process and the execution of any

resulting contract.

We have read and understood the content of the Bid Securing Declaration (BSD) attached hereto

and subscribe fully to the terms and conditions contained therein. We further understand that this

subscription could lead to disqualification on the grounds mentioned in the (BSD).

The validity period of the Quotation is _________ days from the date of the bid submission

deadline.

We confirm that the prices quoted in the List of Goods and Price Schedule are fixed and firm and

will not be subject to revision or variation, if we are awarded the contract prior to the expiry date

of the quotation validity.

The delivery period offered from the date of issue of Purchaser Order/ Letter of Acceptance is as

shown in the List of Goods items and Price Schedule.

Quotation Authorised by:

Name of Bidder Company’s Address and seal

Contact Person

Name of Person Authorising the Quotation:

Position: Signature:

Date Phone No./Fax

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Appendix to Quotation Letter

BID SECURING DECLARATION (Section 45 of Act)

(Regulation 37(1)(b) and 37(5))

Date: ........[Day|month|year]..........

Procurement Ref No.: ..................................................

To: .........[insert complete name of Public Entity and address]........

I/We* understand that in terms of section 45 of the Act a public entity must include in the bidding

document the requirement for a declaration as an alternative form of bid security.

I/We* accept that under section 45 of the Act, I/we* may be suspended or disqualified in the event of

(a) a modification or withdrawal of a bid after the deadline for submission of bids during

the period of validity;

(b) refusal by a bidder to accept a correction of an error appearing on the face of a bid;

(c) failure to sign a procurement contract in accordance with the terms and conditions set

forth in the bidding document, should I/We* be successful bidder; or

(d) failure to provide security for the performance of the procurement contract if required

to do so by the bidding document.

I/We* understand this bid securing declaration ceases to be valid if I am/We are* not the successful

Bidder

Signed: .................................................................................................................................................. [insert signature of person whose name and capacity are shown]

Capacity of: [indicate legal capacity of person(s) signing the Bid Securing Declaration]

Name: ................................................................................................................................................... [insert complete name of person signing the Bid Securing Declaration]

Duly authorized to sign the bid for and on behalf of: [insert complete name of Bidder]

Dated on ____________ day of __________________, _______ [insert date of signing]

Corporate Seal (where appropriate)

[Note*: In case of a joint venture, the bid securing declaration must be in the name of all partners to

the joint venture that submits the bid.]

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Republic Of Namibia

Ministry of Labour, Industrial Relations and Employment Creation

Witten undertaking in terms of section 138 of the Labour Act, 2015 and section

50(2)(D) of the Public Procurement Act, 2015

1. EMPLOYERS DETAILS

Company Trade Name:………………………………………………………

Registration Number :...……………………………………………………...

Vat Number: …………………………………………………………………

Industry/Sector: ………………………………………………………………

Place of Business:……………………………………………………………..

Physical Address:……………………………………………………………..

Tell No.:………………………………………………………………………

Fax No.:……………………………………………………………………….

Email Address:………………………………………………………………..

Postal Address:………………………………………………………………..

Full name of Owner/Accounting Officer:……………..……………………...

…………………………………………………………………………….......

Email Address:………………………………………………………………..

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2. PROCUREMENT DETAILS

Procurement Reference No.:……………………………………………………..

Procurement Description: ………………………………………………………..

……………………………………………………………………………………

……………………………………………………………………………………

Anticipated Contract Duration: ………………………………………………….

Location where work will be done, good/services will be delivered: …………..

……………………………………………………………………………………

3. UNDERTAKING

I …………………………………………… [insert full name], owner/representative

of ………………………………………………………….[insert full name of company]

hereby undertake in writing that my company will at all relevant times comply

fully with the relevant provisions of the Labour Act and the Terms and Conditions of

Collective Agreements as applicable.

I am fully aware that failure to abide to such shall lead to the action as stipulated in

section 138 of the labour Act, 2007, which include but not limited to the cancellation

of the contract/licence/grant/permit or concession.

Signature: ……………………………..

Date: …………………………………..

Seal:…………………………………….

Please take note:

1. A labour inspector may conduct unannounced inspections to assess the level of compliance

2. This undertaking must be displayed at the workplace where it will be readily accessible and visible by the employees rendering service(s)

in relations to the goods and services being procured under this contract.

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SECTION III: LIST OF GOODS AND PRICE SCHEDULE

QUOTATION FOR: Supply and Delivery of Stationery Procurement Ref No. G/RFQ/NTA-23/2020

INSTRUCTIONS TO THE PUBLIC ENTITY INSTRUCTIONS TO BIDDERS At time of preparation of the RFQ, Columns A to D shall be filled in by the Public Entity.

Bidders shall fill-in columns E - I and fill the total

E= mark with a *if an equivalent is quoted

F= Rate per unit G=Total price for one item (C x F)

If an equivalent is quoted, please attach to your quote appropriate

technical information & specification

Bidders shall fill in and sign the bottom section of this page

A B C D E F G H I

Item

no.

Description of Goods

Quantity

required

Unit of

measures

* Price per

unit

NAD1

Total price

without VAT

NAD

VAT:

NAD

Delivery

(days)

Country

of

Origin

Human Resource Department

1. Lever Arch Files - PVC Yellow 70mm 24 Each

2. Lever Arch Files - PVC Grey 70mm 24 Each

3. Lever Arch Files - PVC Black 70mm 24 Each

4. Lever Arch Files - PVC Blue 70mm 24 Each

5. Lever Arch Files- PVC Orange 70 mm 24 Each

6. Plastic File Fasteners, 50 sets 2 Each

7. A4 Magazine Filling Box – Clear 4 Each

8. Prestik 100g 3 Each

9. Dividers - Polypropylene A4, Blank 10 Divisions 10 Packs

10. Dividers - Polypropylene A4, Monthly Divisions 10 Packs

11. Dividers - Polypropylene A4, A-Z Divisions 20 Packs

12. Filling Pocket PP 120 Mic A4 6 Packs

13. A4 Carry Folders (Black) 15 Each

14. A4 Binding Clear Covers 2 Packs

15. A4 Quotation Folders Black 25 Each

16. Post it Notes Sticky 100 sheets in a pad 5 Each

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10

17. Envelopes C4 324X229 Box-250 White 5 Box

18. Glue Stick Pritt 40g 3 Each

19. Pen Black Ballpoint Superb 0.7mm - box 2 Box

20. Pen Green Ballpoint Superb 0.7mm 3 Box

21. Pen Red Ballpoint Superb 0.7mm 3 Box

22. HB Traditional Pencil Box 3 Box

23. Pop-Up Flags Sign Here 150 Flags 9 Packs

24. Standard Staples 26/6 - box 6 Box

25. A4 Writing pads (50 Sheets) 3 Each

26. Puncher (P225 2-hole_ 25 sheet punch) 1 Each

27. Soft Grip Scissor 19.6cm 3 Each

28. Heavy Duty Stapler – 70 sheets 1 Each

29. A5 Shorthand note book 6 Each

30. Premium Eraser 65 x23x 13 mm 4 Each

31. Hardcover counter books 192 pages 6 Each

32. Correctional Pen-7ml 6 Each

33. Lever Arch Files- PVC Yellow 70mm 24 Each

34. Lever Arch Files- PVC Blue 70mm 24 Each

35. Batteries AA 6 Packs

36. Business Card Holder Small Size 1 Each


38. Digital electronic office Calculator 1 Each

39. Cellotape 48X100 Clear 10 Each

40. Dividers - Polypropylene A4, Blank 10 Divisions 25 Boxes

41. Envelopes C4 324X229 Box-250 White 25 Boxes

42. Envelopes DLB 500 110X220 ENB92SEWW Box

– White Window Self Seal

25 Boxes

43. Envelopes C3 458X324mm ENV8610 Simpli Stik

White 120gsm - Box

1 Boxes

44. Flip Chart Paper (860 x 610 mm) 50 sheets 2 Each


46. Standard Highlighter Green (pack of 4) 3 Packs

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47. Standard Highlighter Orange (pack of 4) 3 Packs

48. Standard Highlighter Pink (pack of 4) 3 Packs

49. Standard Highlighter Blue (pack of 4) 3 Packs

50. Ballpen Black ballpoint Superb 0.7mm – 12 in a

box

1 Pack

51. Ballpen Red ballpoint Superb 0.7mm -12 in a box 1 Pack

52. HB Traditional Pencil 12 in pack 1 Pack

53. Permanent Marker Black – 10 in a Box 1 Boxes

54. Permanent Marker Blue – 10 in a Box 1 Boxes

55. Permanent Marker Green – 10 in a Box 1 Boxes

56. Permanent Marker Red – 10 in a Box 1 Boxes


58. Desk Sharpener with desk clamp 1 Each

59. Standard Staples 26/6 – (1000 in a box) 2 Boxes

60. White Board Marker Set 1 Each

61. Desk cube (notes) refills 100mmx100mm 1 Pack

62. A4 Writing pads (10 in a pack) 2 Packs

63. A4 Flip file (50 sheets ) (10 in a pack) 1 Pack


65. A5 Shorthand note book (100 pages) 10 Each

66. Premium Eraser (65 x 23 x 13 mm) 3 Each

67. Hard cover counter books 192 pages 4 Each

68. Crystal Ballpoint pen Blue – 60 in a Box 1 Boxes

69. Pencil leads 0.5mm 1 Box

70. Urgent Stickers (4.8x2.0cm/ 20 sheets x 5 pads) 3 Packs

71. Paper clips (30mm) 100 in a pack 1 Pack

72. Paper clips (50mm) 100 in a pack 1 Pack

73. Whiteboard Cleaning Fluid 275ml 1 Each

ETG department

74. Lever Arch Files 70mm (Maroon) 60 Each

75. Lever Arch Files 70mm (Black) 20 Each

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76. Lever Arch Files 70mm (Grey) 40 Each

77. Lever Arch Files 70mm (Yellow) 20 Each

78. Paper clips (30mm) 100 in a pack 5 Packs



IT Department

81. Lever Arch Files PVC Yellow 70mm 10 Each

82. Lever Arch Files PVC Grey 70mm 10 Each

83. Lever Arch Files PVC Black 70mm 10 Each

84. Lever Arch Files PVC Blue 70mm 10 Each

85. Lever Arch Files PVC Black 40mm 10 Each

86. Suspension File, Blue - Pack of 25 8 Each

87. Plastic File Fasteners,50 sets 10 Each

88. Magazine Holder A4 70mm capacity Black 8 Each

89. Spike File Plastic with heavy base 10 Each

90. Office Dustbin Blue 20L 7 Each

91. Batteries AA (4 in a pack) 15 Each

92. Business Card Holder desk Small Card Size 8 Each


94. Calculator Electronic office LCD screen 7 Each

95. Cellotape 48X100 Clear 5 Each

96. Dividers - Polypropylene A4, Blank 10 Divisions 10 Packs

97. Envelopes C4 324X229 Box-250 White 10 Box

98. Envelopes DLB 500 110X220 ENB92SEWW Box

– White Window Self Seal

10 Box

99. Envelopes C3 458X324mm ENV8610 Simpli Stik

White 120gsm - Box

10 Box

100. A4 PVC folding clipboard with inner pocket,

penholder and nickel plated pad clip

10 Each

101. Flip Chart Paper A1 (40 Sheets in a pack) 10 Each


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103. Standard Highlighter Green (4 in pack) 10 Each

104. Standard Highlighter Orange ( 4 in a pack) 10 Each

105. Standard Highlighter Pink ( 4 in a pack) 10 Each

106. Standard Highlighter Yellow ( 4 in a pack) 10 Each

107. Standard Highlighter Blue ( 4 in a pack) 10 Each

108. Standard Highlighter Blue ( 4 in a pack) 10 Each

109. Pen Black ballpoint Superb 0.7mm – box (12 in a

box)

10 Box

110. Pen Green ballpoint Superb 0.7mm box (12 in a

box)

10 Box

111. Pen Red ballpoint Superb 0.7mm box (12 in a box) 10 Box

112. HB Traditional Pencil 12 in Box 10 Box

113. Permanent Marker Black – 4 in a Box 10 Box

114. Permanent Marker Blue – 4 in a Box 10 Box

115. Permanent Marker Green –4 in a Box 10 Box

116. Permanent Marker Red - 4 in a Box 10 Box



119. Standard Staples 26/6 - box 10 Boxes

120. Heavy Duty Stapler 23/6 – 6mm leg 10 Box

121. Heavy Duty Stapler 23/10 – 10mm leg 10 Box

122. Standard Staples 23/13 8 Packs

123. Standard Staples 23/23 8 Packs

124. White Board Marker Set 10 Each

125. White Board Marker Black (10 in a box) 10 Each

126. White Board Marker Blue (10 in a box) 10 Each

127. White Board Marker Green (10 in a box) 10 Each

128. White Board Marker Red (10 in a box) 10 Each

129. Desk cube (notes) refills 100mm x 100mm 10 Each

130. A4 Writing pads (50 Sheets) 10 Each

131. A4 Flip file (50 sheets) 10 Each

132. Puncher (P225 2-hole_ 25 sheet punch) 10 Each

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134. Standard Stapler 20 sheets 10 Each


136. Shorthand note book A5 10 Each


138. Hard cover counter books 192 pages 10 Each

139. A4 Visitors register 200 pages 10 Each

140. Penguin Endorsing Ink 30ml bottle - Black 10 Each

141. Map pins 8mm helix (100) 10 Boxes

142. Self Adhesive notes 3.8x5.1 cm (300 sheet pad)

Notes & Memo

10 Each

143. Plastic 3 tier letter tray 10 Each

144. Ballpoint pen Black – 60 in a Box 10 Box

145. Ballpoint pen Blue – 60 in a Box 10 Box

146. Indicator Pins 15 mm long 15mm head diameter

_Tub of 20 yellow

10 Box

147. Rubber Bands 100g bag 10 Bags

148. Rubber Bands Extra Large 180mm 10 Bags

149. Ruler Replica Shatter Resistant 30cm 10 Each

150. Pencil leads 0.5mm 10 Packs

151. Mechanical Pencil 0.7 mm 10 Each

152. Urgent Stickers 100 in a box 10 Each

153. Telephone Message Pad 102mm x 127mm 10 Each

154. Desk Pad –A4 100 sheets 10 Each

155. Desk Pad –Newsprint A6 148mm x 105mm 100

sheets

10 Each

156. Correction Pen – 7ml 10 Each

157. Paper Clip Dispenser – Green 10 Each

158. Rubber Bands –100g bag 10 Bags

159. Rubber Bands –Extra Large 180mm 10 Bags

160. Bulldog Clips 51mm length 25mm capacity 10 Boxes


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164. Whiteboard Cleaning Fluid 275ml 5 Each

CEO Office

165. Lever Arch Files 70mm Yellow 50 Each

166. Lever Arch Files 70mm Grey 50 Each

167. Lever Arch Files 70mm Black 100 Each

168. Lever Arch Files 70mm Blue 50 Each

169. A4 Black Quotation Folders (Hard exterior) 200 Each

170. Plastic File fasteners (50 set) 10 Each

171. Batteries AA - Rechargeable 4 Each

172. Batteries AAA - Rechargeable 4 Each

173. Dividers - Polypropylene A4, Blank 10 Divisions 10 Each


175. Standard Highlighter Green (4 in pack) 2 Each

176. Standard Highlighter Orange (4 in pack) 2 Each

177. Standard Highlighter Pink (4 in pack) 2 Each

178. Standard Highlighter Yellow (4 in pack) 2 Each

179. Standard Highlighter Blue (4 in pack) 2 Each


181. Standard Staples 26/6 5 Each

182. Writing pads A5 (100pages) 15 Each

183. Writing pads A4 (100 pages) 10 Each

184. Flip file 50 sheet 1 Each

185. Standard soft grip Scissors 19.6cm 2 Each


187. Hard cover counter books A4 192 pages 10 Each

188. Hard cover counter books A5 192 pages 5 Each

189. Drawing pins (silver) ( 100 in a pack) 5 Each

190. Rechargeable AA (4 in a pack) 6 Each

191. Rechargeable AAA (4 in a pack) 6 Each

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192. Paper clips (30mm) 100 in a pack 15 Each



195. HB Standard Pencils 20 Each

196. A4 Transparent sheets (100 in a pack) 20 Packs

Finance Department

197. Standard 26/6 staples (1000 in a box) 2 Box

198. Heavy duty punch 70 sheets 1 Each

199. Lever Arch Files 70mm (Blue) 20 Each


201. Lever Arch Files 70mm (Grey) 20 Each




205. Lever Arch Files 70mm (Green) 40 Each

206. File dividers monthly (Jan- Dec) 30 Packs

207. File dividers Alphabetical (A-Z) 30 Packs

208. Heavy duty stapler- 70 sheets 1 Each

209. Glue stick 40g 10 Each

210. Highlighter Green ( 4 in a pack) 10 Packs

211. Highlighter Pink (4 in a pack) 10 Packs

212. Black ballpoint Superb 0.7mm – 12 in a box 1 Box

213. Traditional HB pencils (12 in a box) 3 Boxes


215. Black Crystal Ballpoint pen (60 in a box) 1 Box

216. Ruler shatter resistance 30 cm 3 Each

217. Telephone Message pad 102mmx 127mm 2 Each

Assets Management Department

218. Lever Arch Files Blue 70mm 40 Each

219. Plastic File Fasteners (50 sets) 3 Each

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220. Prestik (100g) 3 Each

221. Digital office calculator 21x15.5 x5cm 3 Each

222. Cellotape 48mmx100m clear 5 Each

223. Cellotape 19mmx 33m clear 5 Each

224. Dividers polypropylene A4 blank (10 divisions) 3 Packs

225. A4 PVC Folding clipboard with inner pocket and

nickel plated pad clip

10 Each

226. A1 flip chart (40 sheets) 3 Each

227. Glue stick 40g 5 Each

228. Pen black ballpoint black 0.7mm (12 in a pack) 1 pack

229. HB Traditional pencils ( 12 in a box) 3 Box

230. Permanent markers black (10 in a box) 2 Box

231. Permanent markers blue 10 in a box 1 Box

232. Standard staples 26/6 20 Box

233. Heavy duty staples 23/6- 6mm leg box of 1000 1 Box

234 Heavy duty staples 23/10- 10mm leg box of 1000 1 Box

235 White Board marker black ( 10 in a pack) 2 Box

236 White Board marker blue ( 10 in a pack) 2 Box

237 Clear transparent A4 paper box of 200 5 Box

238 A4 plastic flip file 50 sheets 8 Each

239 Heavy duty puncher 150 sheets 3 Each

240 Soft grip Scissor 19.6cm 3 Each

241 Premium eraser (65 x 23 x 13 mm) 5 Each

242 Map pins 8mm helix (100 in a pack) 3 Packs

243 Black crystal ballpoint pens (60 in a box) 2 Box

244 Telephone message Pad 102mmx127mm 4 Box

245 Whiteboard cleaning fluid 273ml 3 Each

246 A3 laminator GBC fusion 3000l 1 Each

247 Batteries AAA rechargeable (4 in a pack) 4 Packs

248 Batteries AA rechargeable (4 in a pack) 4 Packs

249 Highlighter Green (4 in a pack) 2 Packs

250 Highlighter Orange (4 in a pack) 2 Packs

18

18

251 Highlighter Pink (4 in a pack) 2 Packs

252 Highlighter Yellow (4 in a pack) 2 Packs

253 Highlighter Blue (4 in a pack) 2 Packs

254 Desk Sharpener with desk clamp 1 Each

255 Writing pads A5 15 Each

256 Writing pads A4 10 Each

257 Flip file A4 (50 sheets) 1 Each

258 Standard Stapler 20 sheets 1 Each

259 Heavy duty stapler 70 sheets 1 Each

260 Hardcover A4 counter-book 192 pages 8 Each

261 Hardcover A5 counter-book 5 Each

262 Drawing pins 8mm (100 pieces) 5 Packs

263 Paper clips (30mm) 100 in a pack 5 Packs



266 HB Pencils (12 in pencil) 2 Packs

NTF – Levy Collection

267 Lever Arch files 70mm 20 Each

268 Batteries AAA ( 4 in a pack) 1 Pack

269 Prestik 100g 2 Each

270 Pen ballpoint black superb (12 in a box) 1 Box

271 Pen ballpoint red superb (12 in a box) 1 Box

272 HB traditional pencil (12 in a box) 1 Box

273 Permanent marker black (10 in a box) 1 Box

274 Pop up flags (sign here,150 flags) 5 Packs

275 Desk sharpener with desk clamp 2 Each

276 Whiteboard marker set 1 Each

277 Desk cube notes refills 76x76mm 12 Packs

278 Standard stapler 20 sheets 5 Each

279 Premium Eraser 65 x23x 13 mm 12 Each

280 Hardcover counter book 192 sheets 4 Each

19

19

281 Self Adhesive notes 3.8x 5.1cm (300 sheet pad) 12 Each

282 Plastic 3 tier letter tray 12 Each

283 Blue ballpoint pen (60 in a box) 1 Box

284 Rubber bands 100g bag 1 Bag

285 Rubber bands Extra large 180g bag 1 Bag

286 Ruler 30cm shatter resistance 12 Each

287 Urgent stickers 100 in a box 4 Each

288 Whiteboard cleaning fluid 273ml 2 Each

289 Black ballpoint pen metal tip 0.7mm 5 Each

290 A4 Document holder desk stand with paper clip 4 Each

VET Standards Department

291 Cartridges HP OfficeJet Pro 8600- 950 XL – Black 4 Each

292 Cartridges HP OfficeJet Pro 8600- 951 XL –

Yellow

4 Each

293 Cartridges HP OfficeJet Pro 8600- 951 XL –

Magenta

4 Each

294 Cartridges HP OfficeJet Pro 8600- 951 XL – Cyan 4 Each

Procurement Department

295 Standard 26/6 staples (1000 in a box) 10 Each

296 Ballpoint black pens (60 in a box) 5 Box

297 Permanent marker black (pack of 10) 1 Box

298 Permanent marker blue (pack of 10) 1 Box

299 Permanent marker green (pack of 10) 1 Box

300 Shorthand notebook A5 (50 pages) 6 Each

301 Paper clips (30mm) 100 in a pack 10 Pack



Quality Assurance Department


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20

305 Heavy Duty staples 23/6-6mm leg (box of 1000) 5 Box

306 White Desk cubes note (refills) (100mm x 100mm) 10 Box

307 Soft grip Scissor (19.6cm) 3 Each

308 Standard Stapler (20 sheets) (26/6) 2 Each

309 A5 Shorthand notebook (100pages) 10 Each

310 Plastic 3-tier letter tray 1 Each

311 Ballpoint pens Black (60 in a box) 1 Each

312 Lever Arch files 70mm Yellow 20 Each

313 Lever Arch files 70mm Grey 20 Each

314 Batteries AA 4 Packs

315 Business Card Holder with index (55 pages) 2 Each

316 Envelops C4 324X229 box (250) white 1 Box

317 Envelops DLB 500 110X220 white self seal 1 Box

318 Highlighters Green 4 Each

319 Highlighters Orange 4 Each

320 Highlighters Pink 4 Each

321 Highlighters Yellow 4 Each

322 Highlighters Blue 4 Each

323 Traditional HB pencils 24 Each

324 Whiteboard Cleaning fluid set 2 Each

325 Filling Pockets (A-Z) 50 Packs

326 Filling Pockets (1-10) 50 Packs

327 Filling Pockets (Jan- Dec) 50 Packs




Assessment Department

331 Batteries AA (4 in a pack) 2 Pack

332 Batteries (AAA 1.5V) (4 in a pack) 10 Pack

333 Cellotape 48x100 clear 21 Each

334 Envelope C4 324x229 mm (250 white) 10 Boxes

21

21

335 Envelope C3 458x 324mm white (128gsm) 10 Boxes

336 Glue stick 40g 15 Each

337 Ballpoint pens black (60 in a box) 10 Box

338 Ballpoint pens green (60 in a box) 10 Box

339 HB pencils (12 in box) 2 Box

340 Permanent Marker Black (10 in a box) 35 Boxes



343 Standard Staples 26/6 21 Boxes

344 Heavy duty staples 23/6 (6mm leg) 15 Boxes

345 Heavy duty staples 23/10 (10mm leg) 15 Boxes

346 Standard staples 23/13 10 Boxes

347 Standard staples 23/23 10 Boxes


349 Desk cube notes refills (white) 100mmx 100mm 19 Boxes

350 Self adhesive notes 3.8x 5.1cm (300 sheet pad) 7 Each

PR, Marketing & Stakeholder Engagement

351 A4 Lever Arch Files 70mm Black 60 Boxes

352 Glue stick 40g 20 Each

353 Plastic File dividers (Monthly sequence) (10 in a

pack)

20 Packs

Work Integrated Learning

354 A4 Lever Arch Files 70mm Black 40 Each

355 A4 Lever Arch Files 70mm Blue 40 Each

356 A4 Lever Arch Files 70mm Green 40 Each

357 A4 Lever Arch Files 70mm Yellow 40 Each

358 A4 Lever Arch Files 70mm Magenta 40 Each


22

22

COO Department

360 Heavy duty stapler (210 sheets capacity) 1 Each

361 Standard staples 20 sheets 3 Each

362 Standard staples 26/6 staples (1000 in a box) 8 Each


364 Whiteboard marker Black 10 Each

365 Whiteboard marker Blue 10 Each

366 Whiteboard marker Green 10 Each

367 Whiteboard marker Red 10 Each

368 Desk Cube refill 10 Each

369 A5 writing pads (300 pages) 10 Each

370 Flip files A4 (50 pockets) 8 Each

371 Puncher (25 sheet punch) 8 Each

372 Soft grip scissor 19.6cm 8 Each

373 Standard stapler (20 sheets capacity) 8 Each

374 Eraser 10.8 cm wide 10 Each

375 A4 Hardcover counter-book 192 pages 10 Each

376 A4 Visitors register book 200 pages 10 Each

377 Endorsing ink 30ml bottle (black) 10 Each

378 Map pins 8mm 10 Each

379 Self adhesive notes 3.8 x5.1cm 10 Each

380 Plastic 3-tier letter tray 5 Each

381 Crystal ballpoint pens black (60 in a box) 10 Box

382 Rubber bands (100g bag) 10 Bags

383 Rubber bands (180g bag) 10 Bags

384 Ruler resistant 30cm shatter proof 8 Each

385 Pencil leads 0.5mm 10 Box

386 Urgent stickers (100 in a pack) 10 Packs

387 Correctional pen 7ml 10 Each

388 Paper clip dispenser (green) 10 Each

389 Batteries AA (4 in a pack) 2 Packs

390 Batteries AAA (4 in a pack) 2f Packs

23

23


392 Envelopes C4 324X229 box white 1 Box

393 Quotation A4 black folders (25 in a pack) 10 Packs

394 Gel ink Black refill 15ml 1 Box

Distribution Department

395 Heavy duty stapler (210 sheets capacity) 3 Each

396 A4 White 080gsm printing paper 200 Boxes

Office Printers Cartridges

397 HP Officejet Pro 8500A ink Model A910a Black 5 Each

398 HP Officejet Pro 8500A ink Model A910a Yellow 5 Each

399 HP Officejet Pro 8500A ink Model A910a

Magenta

5 Each

400 HP Officejet Pro 8500A ink Model A910a Cyan 5 Each

401 HP 130A Black Original LaserJet Toner Cartridge,

CF350

5 Each

402 HP 130A Cyan Original LaserJet Toner Cartridge,

CF350

5 Each

403 HP 130A Yellow Original LaserJet Toner

Cartridge, CF350

5 Each

404 HP 130A Magenta Original LaserJet Toner

Cartridge, CF350

5 Each

405 HP color laser Jet Pro MFP M277dw (CF400A)

Black

5 Each


Yellow

5 Each


Cyan

5 Each


Magenta

5 Each

409 HP Color Laser Jet Pro MFP281fdn Black ink 5 Each

410 HP Color Laser Jet Pro MFP281fdn Yellow ink 5 Each

24

24

411 HP Color Laser Jet Pro MFP281fdn Magenta ink 5 Each

412 HP Color Laser Jet Pro MFP281fdn Cyan ink 5 Each

413 Rubber Finger medium size 11-1/2 2 Box


415 Ruler 30cm 5 Each

416 Envelope A4 White 1 Box

417 A4 Filling boxes 100 Each

418 A3 Storage boxes with Lid 100 Each

419 A4 Counter book (256 pages) 10 Each

420 Pencils HB (12 in a box) 5 Each

421 Glue 40g 5 Each

422 Fasteners (Metal pong & Compressors made of tin

plated (50 sets) length 2 inch

50 Box

TOTAL

NAME: POSITION: SIGNATURE DATE

NAME OF BIDDER: ADDRESS:

1. If Price quoted is subject to change in rate of exchange at the time of delivery of goods provide details hereunder:

Currency: ……………………….. Exchange Rate: ………………………….

If no base rate of exchange is given, the price shall be treated as firm in Namibian Dollars for all intent and purpose.

Key notes: NA=NOT APPLICABLE, NQ=NO QUOTE

Section VII. Special Conditions of Contract25

SECTION IV: SPECIFICATIONS AND PERFORMANCE REQUIREMENTS

The Scope of Services includes the Supply and Delivery of Stationery Items required for the NTA departments. Below are selected line items that are required to be Namibian produced, if not the bidder should quote an alternative produced brand).

Item

No

Technical Specification

Required

Compliance of

Specification

Offered

Details of Non-

Compliance/ Deviation (If

applicable)

Human Resource

Department

1

Lever Arch Files - PVC

Yellow 70mm

2

Lever Arch Files - PVC Grey

70mm

3

Lever Arch Files - PVC Black

70mm

4

Lever Arch Files - PVC Blue

70mm

5

Lever Arch Files- PVC Orange

70 mm

6 Plastic File Fasteners, 50 sets

7

A4 Magazine Filling Box –

Clear

8 Prestik 100g

9

Dividers - Polypropylene A4,

Blank 10 Divisions

10


Monthly Divisions

11


A-Z Divisions

12 Filling Pocket PP 120 Mic A4

13 A4 Carry Folders (Black)

14 A4 Binding Clear Covers

15 A4 Quotation Folders Black

16

Post it Notes Sticky 100 sheets

in a pad

17

Envelopes C4 324X229 Box-

250 White

Section VII Special Conditions of Contract 26

26

18 Glue Stick Pritt 40g

19

Pen Black Ballpoint Superb

0.7mm - box

20

Pen Green Ballpoint Superb

0.7mm

21

Pen Red Ballpoint Superb

0.7mm

22 HB Traditional Pencil Box

23

Pop-Up Flags Sign Here 150

Flags

24 Standard Staples 26/6 - box

25 A4 Writing pads (50 Sheets)

26

Puncher (P225 2-hole_ 25

sheet punch)

27 Soft Grip Scissor 19.6cm

28

Heavy Duty Stapler – 70

sheets

29 A5 Shorthand note book

30

Premium Eraser 65 x23x 13

mm

31

Hardcover counter books 192

pages

32 Correctional Pen-7ml

33

Lever Arch Files- PVC Yellow

70mm

34

Lever Arch Files- PVC Blue

70mm

35 Batteries AA

36

Business Card Holder Small

Size

37 Prestik 100g

38

Digital electronic office

Calculator

39 Cellotape 48X100 Clear

40


Blank 10 Divisions

41


250 White

42

Envelopes DLB 500 110X220

ENB92SEWW Box – White

Window Self Seal

43

Envelopes C3 458X324mm

ENV8610 Simpli Stik White

120gsm - Box


27

44

Flip Chart Paper (860 x 610

mm) 50 sheets


46

Standard Highlighter Green

(pack of 4)

47

Standard Highlighter Orange

(pack of 4)

48

Standard Highlighter Pink

(pack of 4)

49

Standard Highlighter Blue

(pack of 4)

50

Ballpen Black ballpoint Superb

0.7mm – 12 in a box

51

Ballpen Red ballpoint Superb

0.7mm -12 in a box

52

HB Traditional Pencil 12 in

pack

53

Permanent Marker Black – 10

in a Box

54

Permanent Marker Blue – 10

in a Box

55

Permanent Marker Green – 10

in a Box

56

Permanent Marker Red – 10 in

a Box

57


Flags

58

Desk Sharpener with desk

clamp

59

Standard Staples 26/6 – (1000

in a box)

60 White Board Marker Set

61

Desk cube (notes) refills

100mmx100mm

62 A4 Writing pads (10 in a pack)

63

A4 Flip file (50 sheets ) (10 in

a pack)


65

A5 Shorthand note book (100

pages)

66

Premium Eraser (65 x 23 x 13

mm)

67

Hard cover counter books 192

pages

68 Crystal Ballpoint pen Blue –


28

60 in a Box

69 Pencil leads 0.5mm

70

Urgent Stickers (4.8x2.0cm/ 20

sheets x 5 pads)

71

Paper clips (30mm) 100 in a

pack

72


pack

73

Whiteboard Cleaning Fluid

275ml

ETG department

74

Lever Arch Files 70mm

(Maroon)

75


(Black)

76 Lever Arch Files 70mm (Grey)

77


(Yellow)

78


pack

79


pack

80


pack

IT Department

81

Lever Arch Files PVC Yellow

70mm

82

Lever Arch Files PVC Grey

70mm

83

Lever Arch Files PVC Black

70mm

84

Lever Arch Files PVC Blue

70mm

85

Lever Arch Files PVC Black

40mm

86

Suspension File, Blue - Pack

of 25

87 Plastic File Fasteners,50 sets

88

Magazine Holder A4 70mm

capacity Black

89

Spike File Plastic with heavy

base

90 Office Dustbin Blue 20L


29

91 Batteries AA (4 in a pack)

92

Business Card Holder desk

Small Card Size

93 Prestik 100g

94

Calculator Electronic office

LCD screen

95 Cellotape 48X100 Clear

96


Blank 10 Divisions

97


250 White

98

Envelopes DLB 500 110X220

ENB92SEWW Box – White

Window Self Seal

99

Envelopes C3 458X324mm

ENV8610 Simpli Stik White

120gsm - Box

100

A4 PVC folding clipboard

with inner pocket, penholder

and nickel plated pad clip

101

Flip Chart Paper A1 (40 Sheets

in a pack)


103

Standard Highlighter Green (4

in pack)

104

Standard Highlighter Orange (

4 in a pack)

105

Standard Highlighter Pink ( 4

in a pack)

106

Standard Highlighter Yellow (

4 in a pack)

107

Standard Highlighter Blue ( 4

in a pack)

108

Standard Highlighter Blue ( 4

in a pack)

109

Pen Black ballpoint Superb

0.7mm – box (12 in a box)

110

Pen Green ballpoint Superb

0.7mm box (12 in a box)

111

Pen Red ballpoint Superb

0.7mm box (12 in a box)

112

HB Traditional Pencil 12 in

Box

113

Permanent Marker Black – 4 in

a Box


30

114

Permanent Marker Blue – 4 in

a Box

115

Permanent Marker Green –4 in

a Box

116

Permanent Marker Red - 4 in a

Box

117


Flags

118


clamp

119 Standard Staples 26/6 - box

120

Heavy Duty Stapler 23/6 –

6mm leg

121

Heavy Duty Stapler 23/10 –

10mm leg

122 Standard Staples 23/13


124 White Board Marker Set

125

White Board Marker Black (10

in a box)

126

White Board Marker Blue (10

in a box)

127

White Board Marker Green

(10 in a box)

128

White Board Marker Red (10

in a box)

129

Desk cube (notes) refills

100mm x 100mm

130 A4 Writing pads (50 Sheets)

131 A4 Flip file (50 sheets)

132

Puncher (P225 2-hole_ 25

sheet punch)


134 Standard Stapler 20 sheets

135


sheets

136 Shorthand note book A5

137


mm)

138

Hard cover counter books 192

pages

139 A4 Visitors register 200 pages

140

Penguin Endorsing Ink 30ml

bottle - Black


31

141 Map pins 8mm helix (100)

142

Self Adhesive notes 3.8x5.1

cm (300 sheet pad) Notes &

Memo

143 Plastic 3 tier letter tray

144

Ballpoint pen Black – 60 in a

Box

145

Ballpoint pen Blue – 60 in a

Box

146

Indicator Pins 15 mm long

15mm head diameter _Tub of

20 yellow

147 Rubber Bands 100g bag

148

Rubber Bands Extra Large

180mm

149

Ruler Replica Shatter Resistant

30cm


151 Mechanical Pencil 0.7 mm

152 Urgent Stickers 100 in a box

153

Telephone Message Pad

102mm x 127mm

154 Desk Pad –A4 100 sheets

155

Desk Pad –Newsprint A6

148mm x 105mm 100 sheets

156 Correction Pen – 7ml

157 Paper Clip Dispenser – Green

158 Rubber Bands –100g bag

159

Rubber Bands –Extra Large

180mm

160

Bulldog Clips 51mm length

25mm capacity

161


35mm capacity

162


45mm capacity

163


25mm capacity

164

Whiteboard Cleaning Fluid

275ml

CEO Office

165


Yellow


32

166 Lever Arch Files 70mm Grey

167 Lever Arch Files 70mm Black

168 Lever Arch Files 70mm Blue

169

A4 Black Quotation Folders

(Hard exterior)

170 Plastic File fasteners (50 set)

171 Batteries AA - Rechargeable

172 Batteries AAA - Rechargeable

173


Blank 10 Divisions


175

Standard Highlighter Green (4

in pack)

176

Standard Highlighter Orange

(4 in pack)

177

Standard Highlighter Pink (4

in pack)

178

Standard Highlighter Yellow

(4 in pack)

179

Standard Highlighter Blue (4

in pack)

180


clamp


182 Writing pads A5 (100pages)

183 Writing pads A4 (100 pages)

184 Flip file 50 sheet

185

Standard soft grip Scissors

19.6cm

186


sheets

187

Hard cover counter books A4

192 pages

188

Hard cover counter books A5

192 pages

189

Drawing pins (silver) ( 100 in

a pack)

190 Rechargeable AA (4 in a pack)

191

Rechargeable AAA (4 in a

pack)

192


pack

193


pack


33

194


pack

195 HB Standard Pencils

196

A4 Transparent sheets (100 in

a pack)

Finance Department

197

Standard 26/6 staples (1000 in

a box)

198 Heavy duty punch 70 sheets

199 Lever Arch Files 70mm (Blue)

200


(Black)

201 Lever Arch Files 70mm (Grey)

202


(Yellow)

203


(Yellow)

204


(Black)

205


(Green)

206

File dividers monthly (Jan-

Dec)

207

File dividers Alphabetical (A-

Z)

208 Heavy duty stapler- 70 sheets

209 Glue stick 40g

210

Highlighter Green ( 4 in a

pack)

211 Highlighter Pink (4 in a pack)

212

Black ballpoint Superb 0.7mm

– 12 in a box

213

Traditional HB pencils (12 in a

box)

214


mm)

215

Black Crystal Ballpoint pen

(60 in a box)

216 Ruler shatter resistance 30 cm

217

Telephone Message pad

102mmx 127mm

Assets Management

Department


34

218 Lever Arch Files Blue 70mm

219 Plastic File Fasteners (50 sets)

220 Prestik (100g)

221

Digital office calculator

21x15.5 x5cm

222 Cellotape 48mmx100m clear

223 Cellotape 19mmx 33m clear

224 Dividers polypropylene A4

blank (10 divisions)

225

A4 PVC Folding clipboard

with inner pocket and nickel

plated pad clip

226 A1 flip chart (40 sheets)

227 Glue stick 40g

228 Pen black ballpoint black

0.7mm (12 in a pack)

229 HB Traditional pencils ( 12 in

a box)

230 Permanent markers black (10

in a box)

231 Permanent markers blue 10 in

a box

232 Standard staples 26/6

233 Heavy duty staples 23/6- 6mm

leg box of 1000

234 Heavy duty staples 23/10-

10mm leg box of 1000

235 White Board marker black ( 10

in a pack)

236 White Board marker blue ( 10

in a pack)

237 Clear transparent A4 paper box

of 200

238 A4 plastic flip file 50 sheets

239 Heavy duty puncher 150 sheets

240 Soft grip Scissor 19.6cm

241 Premium eraser (65 x 23 x 13

mm)

242 Map pins 8mm helix (100 in a

pack)

243 Black crystal ballpoint pens

(60 in a box)

244 Telephone message Pad

102mmx127mm


35

245 Whiteboard cleaning fluid

273ml

246 A3 laminator GBC fusion

3000l

247 Batteries AAA rechargeable (4

in a pack)

248 Batteries AA rechargeable (4

in a pack)

249 Highlighter Green (4 in a pack)

250 Highlighter Orange (4 in a

pack)

251 Highlighter Pink (4 in a pack)

252 Highlighter Yellow (4 in a

pack)

253 Highlighter Blue (4 in a pack)

254 Desk Sharpener with desk

clamp

255 Writing pads A5

256 Writing pads A4

257 Flip file A4 (50 sheets)

258 Standard Stapler 20 sheets

259 Heavy duty stapler 70 sheets

260 Hardcover A4 counter-book

192 pages

261 Hardcover A5 counter-book

262 Drawing pins 8mm (100

pieces)

263 Paper clips (30mm) 100 in a

pack


pack


pack

266 HB Pencils (12 in pencil)

NTF – Levy Collection

267 Lever Arch files 70mm

268 Batteries AAA ( 4 in a pack)

269 Prestik 100g

270 Pen ballpoint black superb (12

in a box)

271 Pen ballpoint red superb (12 in

a box)

272 HB traditional pencil (12 in a


36

box)

273 Permanent marker black (10 in

a box)

274 Pop up flags (sign here,150

flags)

275 Desk sharpener with desk

clamp

276 Whiteboard marker set

277 Desk cube notes refills

76x76mm

278 Standard stapler 20 sheets

279 Premium Eraser 65 x23x 13

mm

280 Hardcover counter book 192

sheets

281 Self Adhesive notes 3.8x

5.1cm (300 sheet pad)

282 Plastic 3 tier letter tray

283 Blue ballpoint pen (60 in a

box)

284 Rubber bands 100g bag

285 Rubber bands Extra large 180g

bag

286 Ruler 30cm shatter resistance

287 Urgent stickers 100 in a box

288 Whiteboard cleaning fluid

273ml

289 Black ballpoint pen metal tip

0.7mm

290 A4 Document holder desk

stand with paper clip

VET Standards Department

291 Cartridges HP OfficeJet Pro

8600- 950 XL – Black


8600- 951 XL – Yellow


8600- 951 XL – Magenta


8600- 951 XL – Cyan

Procurement Department

295 Standard 26/6 staples (1000 in


37

a box)

296 Ballpoint black pens (60 in a

box)

297 Permanent marker black (pack

of 10)

298 Permanent marker blue (pack

of 10)

299 Permanent marker green (pack

of 10)

300 Shorthand notebook A5 (50

pages)


pack


pack


pack

Quality Assurance

Department


box)

305 Heavy Duty staples 23/6-6mm

leg (box of 1000)

306 White Desk cubes note (refills)

(100mm x 100mm)

307 Soft grip Scissor (19.6cm)

308 Standard Stapler (20 sheets)

(26/6)

309 A5 Shorthand notebook

(100pages)

310 Plastic 3-tier letter tray

311 Ballpoint pens Black (60 in a

box)

312 Lever Arch files 70mm Yellow

313 Lever Arch files 70mm Grey

314 Batteries AA

315 Business Card Holder with

index (55 pages)

316 Envelops C4 324X229 box

(250) white

317 Envelops DLB 500 110X220

white self seal

318 Highlighters Green

319 Highlighters Orange


38

320 Highlighters Pink

321 Highlighters Yellow

322 Highlighters Blue

323 Traditional HB pencils

324 Whiteboard Cleaning fluid set

325 Filling Pockets (A-Z)

326 Filling Pockets (1-10)

327 Filling Pockets (Jan- Dec)


pack


pack


pack

Assessment Department


332 Batteries (AAA 1.5V) (4 in a

pack)

333 Cellotape 48x100 clear

334 Envelope C4 324x229 mm

(250 white)

335 Envelope C3 458x 324mm

white (128gsm)

336 Glue stick 40g

337 Ballpoint pens black (60 in a

box)

338 Ballpoint pens green (60 in a

box)

339 HB pencils (12 in box)

340 Permanent Marker Black (10

in a box)


in a box)


in a box)


344 Heavy duty staples 23/6 (6mm

leg)

345 Heavy duty staples 23/10

(10mm leg)




39


349 Desk cube notes refills (white)

100mmx 100mm

350 Self adhesive notes 3.8x

5.1cm (300 sheet pad)

PR, Marketing &

Stakeholder Engagement

351 A4 Lever Arch Files 70mm

Black

352 Glue stick 40g

353 Plastic File dividers (Monthly

sequence) (10 in a pack)

Work Integrated Learning


Black


Blue


Green


Yellow


Magenta


box)

COO Department

360 Heavy duty stapler (210 sheets

capacity)

361 Standard staples 20 sheets

362 Standard staples 26/6 staples

(1000 in a box)


364 Whiteboard marker Black

365 Whiteboard marker Blue

366 Whiteboard marker Green

367 Whiteboard marker Red

368 Desk Cube refill

369 A5 writing pads (300 pages)

370 Flip files A4 (50 pockets)


40

371 Puncher (25 sheet punch)

372 Soft grip scissor 19.6cm

373 Standard stapler (20 sheets

capacity)

374 Eraser 10.8 cm wide

375 A4 Hardcover counter-book

192 pages

376 A4 Visitors register book 200

pages

377 Endorsing ink 30ml bottle

(black)

378 Map pins 8mm

379 Self adhesive notes 3.8 x5.1cm

380 Plastic 3-tier letter tray

381 Crystal ballpoint pens black

(60 in a box)

382 Rubber bands (100g bag)

383 Rubber bands (180g bag)

384 Ruler resistant 30cm shatter

proof


386 Urgent stickers (100 in a pack)

387 Correctional pen 7ml

388 Paper clip dispenser (green)


390 Batteries AAA (4 in a pack)


392 Envelopes C4 324X229 box

white

393 Quotation A4 black folders (25

in a pack)

394 Gel ink Black refill 15ml

Distribution Department

395 Heavy duty stapler (210 sheets

capacity)

396 A4 White 080gsm printing

paper

397 HP Officejet Pro 8500A ink

Model A910a Black


Model A910a Yellow



41

Model A910a Magenta


Model A910a Cyan

401

HP 130A Black Original

LaserJet Toner Cartridge,

CF350

402

HP 130A Cyan Original


CF350

403

HP 130A Yellow Original


CF350

404

HP 130A Magenta Original


CF350

405 HP color laser Jet Pro MFP

M277dw (CF400A) Black


M277dw (CF400A) Yellow


M277dw (CF400A) Cyan


M277dw (CF400A) Magenta

409 HP Color Laser Jet Pro

MFP281fdn Black ink


MFP281fdn Yellow ink


MFP281fdn Magenta ink


MFP281fdn Cyan ink

413 Rubber Finger medium size

11-1/2


415 Ruler 30cm

416 Envelope A4 White

417 A4 Filling boxes

418 A3 Storage boxes with Lid

419 A4 Counter book (256 pages)

420 Pencils HB (12 in a box)

421 Glue 40g

422 Fasteners (Metal pong &

Compressors made of tin

plated (50 sets) length 2 inch


42

The Stationery items are technically specified in Section V. Inspections, Examinations and Delivery should

be conducted at the Namibia Training Authority, Head office in Khomasdal, 10 Rand Street.

SECTION V: SPECIFICATIONS AND COMPLIANCE SHEET

Procurement Reference Number: G/RFQ/NTA-23/2020

Specifications and Compliance Sheet Authorised By:

Name: Signature:

Position: Date:

Authorised for and on behalf of: Company

SECTION VI: GENERAL CONDITIONS OF CONTRACT AND CONTRACT

AGREEMENT

Any resulting contract shall be placed by means of a Purchase Order/Letter of Acceptance and shall be subject

to the General Conditions of Contract (GCC) for the Procurement of Goods - Ref. G/RFQ/NTA-23/2020 on

the website of the Public Entity, www.nta.com.na except where modified by the Special Conditions below.

SECTION VI: CONTRACT AGREEMENT

Any resulting contract shall be placed by means of a Purchase Order/Letter of Acceptance and shall be subject

to the General Conditions of Contract (GCC) for the Procurement of Goods except where modified by the

Special Conditions below.

SECTION VIII: SPECIAL CONDITIONS OF CONTRACT

Procurement Reference Number: G/RFQ/NTA-23/2020

The clause numbers given in the first column correspond to the relevant clause number of the GCC.

Subject and GCC

clause reference

Special Conditions

Purchaser

GCC 1.1(h)

The purchaser is: Namibia Training Authority


43

Subject and GCC

clause reference

Special Conditions

Site

GCC 1.1(m)

The Site/final destination for delivery of the Goods is

Namibia Training Authority Premises

10 Rand street

Khomasdal

Windhoek, Namibia

Incoterms Edition

GCC 4.2(b)

Incoterms shall be governed by the rules prescribed in Incoterms 2010.

(DAP)

Notices

GCC 8.1

Any notice shall be sent to the following addresses:

For the NTA, the address and the contact name shall be: Richard Ndjahera

[email protected].

For the Supplier, the address and contact name shall be:

________________________________

Disputes

GCC 10.2

The rules of procedures for arbitration proceedings pursuant to GCC 10.2

shall be as follows:

_________________________________

Delivery and

Documents

GCC 13.1

The Goods are to be delivered within 7 days from the date of Purchase Order

or Letter of Acceptance.

The documents to be furnished by the Supplier are:

(a) signed delivery note;

(b) Invoice

Price Adjustment

GCC 15.1

The price charge for the Goods supplied and the related Services performed

shall not be adjustable.

Terms of Payment

GCC 16.1

The structure of payments shall be: full payment following delivery of the

Supplies and submission of an invoice and the documents listed in clause

13.1

Terms of Payment

GCC 16.3

Payments shall be made not later than thirty days after submission of an

invoice and its certification by the Purchaser.

Terms of Payment

GCC 16.4 (a)

The price “shall not be” adjustable to the fluctuation in the rate of exchange.


44

Subject and GCC

clause reference

Special Conditions

Payment Period

GCC 16.5

The method and conditions of payments to be made to the Supplier under this

Contract shall be as follows:

i) On Acceptance: The Contract Price of goods received shall be paid

no later than thirty (30) days of receipt of the Goods upon submission of

an invoice (showing Purchaser’s name; the Procurement Reference

number, description of payment and total amount, signed in original,

stamped or sealed with the company stamp/seal) supported by the

Acceptance Certificate issued by the Purchaser.

ii) An interest rate of…………… % is payable to the supplier by the

purchaser for each day payment is delayed until payment has been made

in full.

Performance

Security

GCC 18.1

(i) No performance security is required

Discharge of

Performance

Security

GCC 18.4

-Not Applicable

Packing

GCC 23.2

The packing, marking and documentation within and outside the packages

shal: Sealed and in its original boxing.

Insurance

GCC 24.1

Not Applicable, Warranty applies

Transportation

GCC 25

The Goods shall be delivered: DAP

Inspection and Test

GCC 26.1

The inspection and tests shall be: General Inspection

Location of

Inspection and

Tests

GCC 26.2

The inspections and tests shall be conducted at:

Namibia Training Authority Premises

10 Rand street

Khomasdal

Windhoek, Namibia


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Subject and GCC

clause reference

Special Conditions

Liquidated

Damages

GCC 27.1

Liquidated damages for the whole contract are for the whole contract are

0.05% per day. The maximum amount of liquidated damages for the whole

contract is 4% of the

final contract price.

Warranty

GCC 28.3

The period of validity of the warranty shall be: 30 day(s)

For the purpose of the Warranty, the place(s) of the final destination(s) shall

be:

NTA Village Khomasdal

Rand street

P.O.Box 70407

Windhoek

Namibia

For all line items, the minimum period of warranty/shelf life shall be 30 days.

Repair and

Replacement

GCC 28.5

The period for repair or replacement shall be: 5-7 days after purchase if any

defect occurs.

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46

SCHEDULE 3 QUOTATION CHECKLIST SCHEDULE

Procurement Reference No.: G/RFQ/NTA-23/2020

Description

Attached

Not Attached

Quotation Letter

List of Goods and Price Schedule

Specification and Compliance Sheet

Bid Securing Declaration

Evidences for conformity of Goods

Disclaimer: The list defined above is meant to assist the Bidder in submitting the relevant

documents and shall not be a ground for the bidder to justify its non-submission of major

documents for its quotation to be responsive. The onus remains on the Bidder to ascertain that it

has submitted all the documents that have been requested and are needed for its submission to be

complete and responsive.