REQUEST FOR QUOTATION INVITATION - Chicago · decals. The color and year of the sticker decals is changed annually. Proofs on annual basis must be submitted to the Commissioner for

Small Orders Request for Quotation Invitation, Page 1 of 1

CITY OF CHICAGODepartment of Procurement ServicesJamie L. Rhee, Chief Procurement Officer

121 North LaSalle Street, Room 403Chicago, Illinois 60602-1284

REQUEST FOR QUOTATION INVITATIONFOR: PRINTING OF GAS PUMP, SCALE, AND GAS METER STICKER DECALS

RE: Small Orders - Target Market Request for Quotation (RFQ)Specification Number: 91991

DPS: James BracewellDPS Contract AdministratorEmail: [email protected]: 312-744-4923Fax: 312-744-3281

DUE DATE (Bid Open Date): December 16, 2010

The City of Chicago Department of ProcurementServices invites vendors to submit a quote for theabove requirement. If you are interested in doingbusiness with the City of Chicago, you areencouraged to respond. Please direct all questionsto the DPS Contract Administrator.

This RFQ and resulting Purchase Order (PO) aresubject to City of Chicago Request for Quotationand Detailed Specification (both attached) and tothe Small Orders Terms and Conditions - Blanket,(downloadable from the DPS Small Orders website), and are hereby incorporated into the RFQ andPO by reference. The Maximum Compensationunder the resulting PO cannot exceed $100,000.00

This is a Target Market RFQ. Award of PO isrestricted to City of Chicago Certified MinorityBusiness Enterprises (MBE) and/or Women BusinessEnterprises (WBE) that are certified at the time ofbid submittal (due date). A copy of your currentCity of Chicago Letter of Certification is to besubmitted with your response to the RFQ. In theevent that an MBE or WBE cannot be awarded aPO, the RFQ will be re-posted (advertised) open toall bidders.

RFQs, EDSs, and blank insurance certificates areavailable from the DPS Small Orders web site.

TO RESPOND: Please complete and sign the Cityof Chicago Request for Quotation, and along withyour current City of Chicago Letter of Certification,fax or e-mail them to the above DPS ContractAdministrator. All RFQs must be received no

later than 11:00 AM Central Time on theattached “Please Respond By” date on the RFQ. The “Please Respond By” date is the due date.

Please write or stamp your firm’s name on all pages of your bid submittal.

Following the RFQ due date and time, a bidtabulation will be prepared. Bid tabulations aremade available to the public on DPS’sweb site:www.cityofchicago.org/procurement under“Contract Administration,” “Bid Tabulations (BidTabs),” “Get Started Online.” Search by the abovespecification number. Please allow one to threebusiness days for posting of the bid tabulation.

The low bidder will then be contacted by the DPSContract Administrator and will be required to submitoriginal 1) City of Chicago Request for Quotation withoriginal signature; 2) properly executed EconomicDisclosure Statement (EDS); and 3) completedinsurance certificate.

The CPO will then move to award a PO. Notice ofAward for a Small Order PO is made by the City’s web site when an Award Date is posted. Awarded POsand the Award Dates are made available to the publicon Procurement Service’s web site:www.cityofchicago.org/procurement under “ContractAdministration,” “Awarded Contracts,” “Get Started Online,”“City of Chicago,” “Contracts and Awards.” Search by the above specification number.

Revised: October 21, 2010



Fax: 312-744-3281

DETAILED SPECIFICATION

Detailed Specification, Specification Number 91991, Page 1 of 4

PRINTING OF GAS PUMP, SCALE, AND GAS METER STICKER DECALS

Specification Number 91991

1.1. SCOPEContractor must furnish and deliver (within 30 days of design and approval of proofs) F.O.B.,City of Chicago, Department of Business Affairs & Consumer Protection, 2350 W. OgdenAvenue, 2nd Floor, Chicago, IL 60608, Gas Pump, Scale and Gas Meter Sticker Decals asspecified herein, in accordance with all the terms and conditions of this specification.

1.2. CONTRACT PERIODContract Period: Thirty-six (36) months

Start Date:

End Date:

1.3. TYPEAll Gas Pump, Scale, and Gas Meter Sticker Decals must be single face decals with pressuresensitive adhesive, incorporating special protective features as specified below. The adhesivemust be on the back for equipment sticker decals. The Commissioner of the Department ofBusiness Affairs & Consumer Protection will specify design, pictures, colors, wording, andnumbering.

1.4. EXAMINATION OF SAMPLE STICKER DECALSSample Gas Pump, Scale, and Gas Meter Sticker Decals are available in the Department ofProcurement Services for inspection/review by appointment. Please contact the Department ofProcurement Services Contract Administrator for a appointment.

1.5. DESIGNThe front of each Gas Pump and Scale Sticker Decal will consist of one (1) color with a whitebackground and wording to be determined by the Commissioner. The back of the sticker decalwill be white.

The front of each Gas Meter Sticker Decal will consist of one (1) color with a silver backgroundand wording to be determined by the Commissioner. The back of the sticker decal will be silver.

The Gas Pump, Scale and Gas Meter Sticker Decal must have a die cut window remaining onthe sticker and be visible from the face. The die cut area will have a unique 5 digit sequentialnumber such as 00001 to 99999. The Commissioner will determine the number sequence for



Fax: 312-744-3281



each type of sticker decal. The contractor must preprint the unique numbers on the stickerdecals. The color and year of the sticker decals is changed annually. Proofs on annual basismust be submitted to the Commissioner for approval before fabrication.

1.6. QUALITYAll colors used must be permanent and guaranteed not to fade or deteriorate for a period oftwelve (12) months after application to the gas pump, scale or gas meter. Overall color andappearance of the decal-preprinted graphics must remain stable for the life of the decal. Labeladhesion to the gas pump, scale and gas meter must remain unaffected by temperature,humidity variations, sunlight exposure, sleet, rain and snow. The decal adhesive, substrate, andgraphics will be resistant to cleaners used to clean the equipment. The Contractor will beresponsible for the integrity of the sticker decal.

1.7. MATERIAL DETAILSAll Gas Pump, Scale and Gas Meter Sticker Decals must be manufactured using at least a 2 milpolyester material. Inks used for the sticker decal graphics must be fade resistant for aminimum of 12 months after application. The ink must endure moisture, temperature variations,humidity variations, sunlight exposure, sleet, rain and snow typical for outdoor equipmentapplication.

A pressure sensitive adhesive that requires no water, solvent or other agent is to be used toapply the decal to the equipment. To enhance color stability of the printed sticker decal and tomaintain adhesive properties, the adhesive is to be UV light stable. The adhesive must be ofsuch type that permits application at any outdoor temperature or weather conditions. Afterapplication, the sticker decal must adhere flatly and securely to the equipment for a period oftwelve (12) months unless intentionally removed.

1.8. DECAL SECURITY FEATURESSecurity slits are to be located within the decal. The slits will destroy the decal disallowingreapplication to a second gas pump, scale or gas meter without visible damage. The securityslits must not ruin the integrity of the sticker decal upon handling by the Inspector/Investigator atthe time of application to the equipment.

1.9. PACKAGINGThe Gas Pump, Scale, and Gas Meter Sticker Decals are to be plastic shrink-wrapped in groupsof 250, with chipboard on the top and bottom. Each group of 250 is to be placed in a convenientbox.



Fax: 312-744-3281



1.10. DELIVERYContractor must not make any deliveries of Gas Pump, Scale, and Gas Meter Sticker Decalswithout an approved City of Chicago purchase order release issued by the Department ofBusiness Affairs & Consumer Protection.

Upon receipt of a purchase order release, deliveries of the proposed/requested Gas Pump,Scale and Gas Meter Sticker Decals must be made at no charge F.O.B., City of Chicago,Department of Business Affairs & Consumer Protection, 2350 W. Ogden Avenue, 1st Floor,Chicago, Illinois 60608 or to any point within the City, regardless of the purchase order releaseamount.

Deliveries of the Gas Pump, Scale and Gas Meter Sticker Decals must be made within thirty(30) calendar days of issuance of a Purchase Order Release and between the hours of 8:30a.m. and 3:30 p.m., Monday through Friday, excluding Saturday, Sunday or any holidays.

1.11. INVOICESThe Contractor must forward original invoices and Subcontractor Payment Certification forms tothe Department of Business Affairs & Consumer Protection, Daley Center, Room 208, 50 W.Washington Street, Chicago, Illinois 60602, to apply against the Contract. Invoices andSubcontractor Payment Certification forms must be submitted in accordance with the mutuallyagreed upon time period with the Department of Business Affairs & Consumer Protection.

1.12.CONTRACTOR’S QUALIFICATIONThe Contractor must not sub-contract or broker any elements of this specification. No brokers orjobbers or any bidder having no printing equipment, as would be necessary to provide the SilverHalide Process through Liquid Chemistry Color Photographic Mural as described herein will beconsidered responsive.

The Contractor must have, at minimum, equipment at its facility/location needed to provide theSilver Halide Process through Liquid Chemistry Color Photographic Mural in order to beconsidered responsive and responsible for award of the contract pursuant to the specification.The Contractor must, if requested by the Chief Procurement Officer, furnish evidencesatisfactory to the City that the Contractor possess the facilities, tools, machinery, equipmentand resources necessary to comply with the terms and conditions of the specification.

1.13. EXCEPTIONSAny deviations from these specifications must be noted on the Proposal Page or Pagesattached thereto, with the exact nature of the change outlined in sufficient detail. The reason forwhich deviations were made must be submitted with the bid if not self-explanatory. Failure of abidder to comply with the terms of this paragraph may be cause for rejection.



Fax: 312-744-3281



The City reserves the right to disqualify bids which do not completely meet outlinedspecifications. The impact of exceptions to the specification will be evaluated by the City indetermining its need.



Fax: 312-744-3281

DPS WEB SITE & AWARDED POSTo find Current Downloadable Bid Opportunities, click www.cityofchicago.org/procurement, “Contract Administration”, “View All Services,” and “Bids, RFP, RFQ, RFI Including Small Orders.”

Copies of Awarded POs and Award Dates are made available to the public on the City of Chicago’s web site, clickwww.cityofchicago.org/procurement, “Contract Administration”, “View All Services,” “Awarded Contracts”, ”Get Started Online”, “Contracts and Awards”. Search on the specification number.

Documents

REQUEST FOR QUOTATION INVITATION - Chicago · decals. The color and year of the sticker decals is changed annually. Proofs on annual basis must be submitted to the Commissioner for