Request for Qualifications · project design while accomplishing the basic requirements that transportation facilities be flexible, functional, and efficient. Additionally, firms

7777 Airport Drive, Suite A211, Tulsa, OK 74115 918.838.5000 Fax 918.838.5199 www.flytulsa.com

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Request for Qualifications Architectural and Engineering Services

September 13, 2019 Introduction Tulsa Airports Improvement Trust (TAIT) seeks an Architecture/Engineering firm or team to plan, design, and administer construction for the redevelopment of the area southeast of the existing Terminal Building at Tulsa International Airport to provide a new Federal Inspection Services (FIS) facility. See attached Map and Plan. TAIT anticipates a new passenger terminal including:

1. New FIS facility for international arrivals of general aviation flights and ultimately commercial passenger flights as required by the US CBP Technical Design Standards

2. One gate 3. Passenger hold rooms 4. Bag claim facility 5. Required support facilities for US Customs & Border Protection personnel 6. Ground transportation accommodation and wayfinding

Existing facilities in the area that must be relocated either as part of the redeveloped complex or elsewhere are:

1. US Customs & Border Protection 2. Receiving Building 3. Valet Parking 4. Airport waste triturator 5. Airline Ground crew equipment maintenance 6. Airport storage

Total project budget is $11M. Scope of Work Planning: Confirm desired results with TAIT. Assess existing facilities. Determine requirements for new facilities and modifications to (or relocation of) existing. Develop options. Lead the decision process with TAIT staff. Design: Prepare demolition and construction contract(s) to accomplish the TAIT-approved plan. Construction Services: Administer demolition and construction contract(s). TAIT staff will manage the project, including approving planning, incremental design and construction documents, and securing funding.


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Selection Process A qualification-based selection process conforming to Federal Aviation Administration Advisory Circular 150/5100-14E will be used to select a well-qualified firm. Fee information will not be considered in the selection process and must not be submitted with the statement of qualifications. The Selection Committee may shortlist two or more firms if it is deemed necessary. Shortlisted firms may be asked to respond to written questions and/or to participate in an interview. However, TAIT reserves the right to proceed directly to contract negotiations with the selected firm immediately after review of the Statements of Qualifications. Schedule Friday, September 13, 2019 ....... TAIT requests Qualifications

1pm Thursday, October 3 ........... Pre-Submittal Conference – Attendance is optional.

Phone participation available upon request.

5pm Friday, October 18 .............. Qualifications due

Early November ......................... TAIT will select a firm or engage shortlisted firms.

November – December 2019 ..... Negotiate contract

January – March 2020 ................ Planning

April – July ................................. Design

Late Summer 2020 ..................... Bidding

Fall 2020 – Summer 2021 .......... Construction

Selection Criteria The Selection Committee will score each Statement using the following criteria. Each Statement should specifically address each criterion and any other information the engineer wishes to provide. Primary emphasis will be placed upon:

1. Capability to perform all aspects of the projects as demonstrated by recent comparable experience.

2. Key personnel’s proposed roles and individual experience in similar capacities. Who will be working on the project? What comparable experience do they have?

3. Understanding of the project’s potential challenges and TAIT’s special concerns.


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a. The anticipated facility and location is based on limited planning. Firms are welcome to critique the assumption that a new facility is required as shown. For example, the existing Terminal Building is not at capacity. Is there a way to meet TAIT’s objectives partially or entirely by using existing facilities? Firms are welcome to share a variety of ideas as to how facilities might be developed and interact.

b. Experience obtaining variances to the US CBP Technical Design Standards. How has your firm been able to make this facility work with limited dollars in other markets?

c. Federal services seem to be moving to pay-per-use services. What risks do you see with the proposed investment in this redevelopment program? What mitigations do you recommend for those risks?

4. Experience incorporating and blending aesthetic and architectural concepts with the project design while accomplishing the basic requirements that transportation facilities be flexible, functional, and efficient.

Additionally, firms will be evaluated on: 5. Proximity to the geographic location of the project.

Submittal Requirements Submittals are not limited by volume. However, it is estimated that the average time spent reading any one submittal is about 20 minutes. Please format your submittal according to the criteria to facilitate fair scoring. Firms shall submit 5 copies, including a Certificate of Insurance, to Brian Aussieker, 7777 Airport Drive, Suite A211, Tulsa, OK 74115. Federal Requirements Prospective firms are advised that applied overhead rates must be in accordance with the cost principals established within Federal Regulation 48 CFR Part 31, Contract Cost Principles and Procedures. The successful firm will be required to submit a copy of their current overhead rate audit certification. The resulting contract(s) will be subject to the following federal provisions: Title VI of the Civil Rights Act of 1964 Title 49 USC § 50101 – Buy American Preferences (as applicable) 29 CFR Part 5 – Davis Bacon Requirements (as applicable) Section 520 of the Airport and Airway Improvement Act of 1982 49 CFR Part 18.36(i) – Access to Records


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49 CFR Part 20 – Lobbying and Influencing Federal Employees 49 CFR Part 26 – Disadvantaged Business Enterprises Participation 49 CFR Part 29 – Government-wide Debarment and Suspension 49 CFR Part 30 – Foreign Trade Restriction 40 CFR part 247 – Procurement of Recovered Materials (as applicable)

Title VI Solicitation Notice: TAIT, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. Additional Notices TAIT’s method of selection of firms will meet the FAA guidelines, be professionally acceptable, insure maximum open and free competition, and avoid any suggestion of unfair or unethical practices. TAIT reserves the right to:

1. Cancel this solicitation at any time. 2. Reject any and all submittals. 3. Request an oral interview or additional information from individuals or firms prior to

final selection. 4. Select for contract negotiations the offeror’s submittal that in the judgment of TAIT best

meets its needs. 5. Require the successful offeror to present a certificate of insurance for malpractice

liability insurance from an insurance carrier authorized to do business in the State of Oklahoma.

Master Plan Update

FIGURE A5 Existing Passenger Terminal Area Site Plan

A.13

SOURCE: Aerial/Base: Google Maps, 2014.

5,000’

N2,500’

Approximate Scale 1” = 5 Miles

3,750’1,250’0

PP

LB

LA

C

GGHHJJSSKK

C-1

B1B1

B3

B2B4

RUNWAY 8/26

H

J

G-1

Burlington Northern &Santa Fe Railroad

Airport Boundary

Airport Boundary

11

11

N M

emor

ial D

r

N 7

3rd

Ave

N C

argo

Rd

E Virgin St

Airport

Driv

e

N 74th

Ave

E Virgin St

E Xyler St

E Young St

E Apache St

S Trenton Ave

Airport Dr

N 85th E Ave

B3

B555B77

B9 B11

B4

B66

B8

1

B8

B10

A11

A33A5 A77

A99 A11A11A

A10A1

A8

A6

A4

Terminal

Economy Parkingportport

EmployeeParking

Cell Phone Lot

Hilton Garden Inn

A

Clarion Inn

Hourly Parking/Covered Parking &Rental Car Ready Return

Hertz Rental Car

t B d

AvisRentalCar

E Xyler St

National Rental Car

Rental CarMaintenance

US Customs

ReceivingBuilding

Cargo/American AirlinesC /

Cargo Exchange/American Airlines

Cargo/USPS/UPS

Cargo/UPS/UA/SWA

Atlantic Aviation

th A

ve

ProposedRedevelopmentArea

Employee Parking

QuikTrip Hangar

Legacy Jet Hangar

SOURCE: TUL Existing Airport Layout, October 2014.

Documents

Request for Qualifications · project design while accomplishing the basic requirements that transportation facilities be flexible, functional, and efficient. Additionally, firms