REQUEST FOR PROPOSALS: Fitness Equipmentmission.sfgov.org/OCA_BID_ATTACHMENTS/FA44220.pdf · REQUEST FOR PROPOSALS: Fitness Equipment March 11, 2016 Parkmerced Owner LLC invites you

575 FLORIDA STREET, SUITE 150, SAN FRANCISCO, CA 94110 | PARKMERCEDVISION.COM O 415.405.4666 | F 415.584.8096

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REQUEST FOR PROPOSALS: Fitness Equipment

March 11, 2016

Parkmerced Owner LLC invites you to submit a proposal for turn-key services for designing,

purchasing and maintaining fitness rooms and fitness equipment for Blocks 1 (Lot 2 & 3), 6, and

22 of Phase IA and 1B of the Parkmerced Vision Plan. Parkmerced is a quality apartment

community with exceptional amenities that bring the concept of Well Living to alive. To support

such effort, fitness rooms and equipment selection should be user friendly, high quality, state of

the art and commercially durable that reflects the goals of the project and a wide range of

residents and their life styles.

PROJECT BACKGROUND

Parkmerced Vision Plan, San Francisco CA

The Parkmerced Vision Plan will pioneer a complete transformation from an existing, resource

consumptive neighborhood located in San Francisco to a vibrant, pedestrian-focused, efficient

community for the future. The site is currently a 3,221-unit rent-controlled apartment community

with a mix of low-rise garden apartments and mid-rise towers. Over a period of 20 to 30 years,

the project will replace 1,538 existing garden apartment homes and construct 5,679 net new

residences, bringing the whole neighborhood to a total of 8,900 residences with a mixture of

rental and for sale and ranging in height from 35 feet to 145 feet. In addition to the residences,

the plan includes the development of a social heart including neighborhood serving retail,

markets, and commercial spaces serviced by the realignment of MUNI Metro light rail,

neighborhood commons providing social gathering spaces with small retail shops and outdoor

activities, as well as large open spaces including recreation fields, and walking and bike paths.

The project is fully described in the adopted Development Agreement (D.A.) dated July 9, 2011

and associated Master plan documents. You may find them posted at http://www.sf-

planning.org/index.aspx?page=2529. You may also refer to http://parkmercedvision.com/.

Phase I

The Parkmerced Vision Plan is divided into Major Development Phases (and sub-phases) as

described in the Development Agreement. Phase I includes approximately 1,013 residential

units in Phase 1A & 1B (Blocks 1, 6, 20 and 22), and 711 residential units in Phase 1C & 1D (Blocks

3W, 4, and 21) located along both the western and eastern edges of the Parkmerced. These

phases will be apartment homes, but mapped as condominiums to protect future options with

the exception of 56 replacement units in Phase 1A, 66 replacements units in Phases 1C and 100

replacement units in Phase 1D.

http://www.sf-planning.org/index.aspx?page=2529

http://www.sf-planning.org/index.aspx?page=2529

http://parkmercedvision.com/


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Interior Designers

STYLE Interiors will serve as the Interior Designer for Block 1 (Lot 2 &3) and HBA will serve as the

Interior Designers for Block 6 and 22 for all amenity spaces. Each block has a separate team

comprising of an associate designer and assistant designer. Initial layouts for fitness rooms have

been completed but the bidders should further develop these to fully functioning and

integrated fitness facilities.

PROJECT SCOPE OF SERVICES AND DELIVERABLES

Area of Scope

Blocks 1 (Lot 2 & 3), 6, and 22 are being considered in this RFP for fitness equipment and services.

Block 1 Lot 2 (300 Arballo Drive) consists of one 8-story residential building. Gathering is all about

the individual as part of a community – looking to be more, do more, and share more. From

yoga as a personal statement, to group sports as leisure, and FitMob that is both social while

athletic. The 700 SF fitness room is located on the 2nd floor and will be shared with residents from

Lot 3. This space is designed for flex space such as yoga, Zumba and other specialty classes that

require minimal equipment. On the same block we have Lot 3 (199 Vidal Drive) that consists of

one 5-story residential building. Maximizing self and body are the core of this resident’s fitness

routine. It may be individually based of part of a couple’s commitment to a healthy lifestyle. It

may be trainer and group-based for focused boot camps and routines. The boutique fitness

experience that can support this daily regimen. The 1,547 SF fitness room is located on the

ground floor with an adjacent courtyard space. The fitness center will be shared with residents

from Lot 2 and will provide standard cardio and weight equipment.

Block 6 consists of two 11-story residential buildings at the center of Parkmerced. The South tower

(850 Gonzalez Drive) contains the fitness amenities totaling 3,490 SF. Providing a tailored space

to meet the holistic lifestyle of each resident. Each fitness space provides the key tools for

marathon runners, cross-country bicyclist, CrossFit enthusiast, and dedicated yogi’s. Fitness

amenities include a dedicated room for top-of-the-line cardio equipment, range of weight lifting

equipment and spacious Zen/wellness facility with dedicated terrace. Each fitness room have

direct access to the exterior terrace that leads to a community park.

Block 22 consists of two 14-story residential buildings. The fitness center is located at the West

tower (99 Chumasero Drive) and is open to all Parkmerced residents. Providing a variety of

equipment to meet the broad range of the resident’s fitness capabilities. Creating a space of

community and social outlet while inspiring your neighbors to live a healthier lifestyle. The 2,577

SF fitness center is split into two spaces with a view of the neighboring terrace and park. The

main fitness floor contains a variety of cardio and weight equipment and in the adjacent room is

a spacious flex space for yoga, Zumba or Spinning class.


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Fitness Package Proposal

Design Services:

1. Provide space plan and design services. Backgrounds will be provided by design team.

Please provide equipment layouts to be provided in CAD/PDF. (Must show ADA

diagrams)

2. Coordination with architects, interior designer, mechanical, electrical, low voltage, and

Audio Visual consultant and design build team.

3. Provide project milestone schedule.

Products:

The fitness equipment provider shall act as a turn-key sourcing specialists for fitness equipment

specific to the programming listed in the above scope.

1. Equipment specifications and brochures. Maximus may request demonstration of specific

equipment.

2. Warranty – Minimum warranty on all equipment must be (1) years on parts and labor and

lifetime on frames. Provide detailed maintenance schedule during the warranty duration

including response time for repair and replacement parts.

Maintenance Services:

The fitness equipment provider shall provide maintenance services including the following:

1. O&M manuals to be provided for each piece of equipment, before or at time of delivery

of equipment to site.

2. Preventative maintenance program beyond warranty term, confirm what services are

included, response time and scheduling process.

3. Training – On site training required to Parkmerced staff on basic function and

maintenance of equipment.


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FITNESS EQUIPMENT PROPOSAL

The proposal shall be concise and include, but not limited to, the following:

Cover letter:

o Introduction of provider and company description, capabilities and overview

o Provide description of what distinguishes your company from your competitors and

why Maximus would benefit from your design services, products and maintenance

package.

List relevant work, in particular innovative, multi-family residential, resort, and hospitality

projects. Include exemplary work for maintaining project budgets.

Description of work process and typical deliverable schedule

Résumé for the proposed team that will be working on the project including the responsible

Principal and applicable team members, highlighting relevant experience.

o Provide client referrals (3 minimum, including contact information) for each project

member

Design services proposal:

o Completed equipment layout plans

o Equipment specifications for design team to coordinate with electrical on low voltage

and data.

o Milestone Project Schedule

Proposal:

o Recommended equipment and quantity

o Unit pricing (MSRP) and proposed discount terms

o Lead time for major equipment

o Delivery cost (per building)

o Installation cost (per building)

o SF/CA tax (if applicable)

o Warehouse fee per month (if applicable)

o Preventative maintenance program extended beyond warranty (3 years, 5 years and

7 years)

o Equipment loaner package cost

o Training cost/schedule

o Payment terms

o Warranty terms and conditions included

o Extended Warranty for: 2, 3 and 4 years

o Sample Insurance Certificate evidencing coverage

Recommended media fitness programs.

Provide typical installation schedule and process. The awarded vendor(s) will be notified of

when construction schedule is finalized.

Provide installer’s qualifications and if installation is covered with in house provider or

subcontractor.

Identify turnaround times on equipment repairs, response time and process from request of

repair to completion of repair.

Please review the sample contract in Attachment H and include any exceptions to the contract language

with your proposal.

Fee for additional work outside the Scope of Services above shall not be included in the base purchase

fee. Please provide a list of additional services that are available but excluded from the proposal. Provide

billing rates for each category of employees that may be engaged in Additional Work. Reimbursable

expenses shall not be included in the service fee. Reimbursable expenses are to be paid at cost. Original

official receipts are required to be submitted for reimbursements.


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EQUAL OPPORTUNITY PROGRAM - LOCAL BUSINESS ENTERPRISE (LBE)

Parkmerced and The City desire a strong level of participation by Local Business Enterprise (LBEs)

certified by the San Francisco Contract Monitoring Division (CMD) as well as local (San

Francisco) residents at all contracting tiers. As such, the Owner and CMD have agreed to a

good faith LBE goal of 15% and strongly encourage LBEs to submit their qualifications; and for

Prime Contractors to submit proposals with LBE sub-consultants / subcontractors as part of their

team. Copy of the Equal Opportunity Program is included as Exhibit E for your review.

SCHEDULE

March 24, 2016 Requests for Information due 9am

March 31, 2016 Owner to provide responses to all RFIs by end of day

April 8, 2016 Proposals due 5pm

PHASE 1A

Fall, 2016 Start of construction for Block 1 Lot 3

*Construction duration approx. 14 months

Fall, 2016 Start of construction for Block 1 Lot 2


Fall, 2016 Start of construction for Block 6


PHASE 1B

Fall, 2016 Start of construction for Block 20

Spring, 2017 Start of construction for Block 22

*Construction duration approx. 23 months.

A fully developed design and construction schedule will be issued upon award as well as a

project budget per building. For the purposes of this proposal, assume mid-grade finishes with

some selective higher end spaces.

Please email all Requests for Information and PDF copy of proposal only to:

Catherine Veasey

Parkmerced Owner LLC

575 Florida Street, Suite 150

San Francisco, CA 94110

[email protected]

Attachment A: Phase I Existing and Proposed Plans, List of Project Sites

Attachment B: Selected Project Team

Attachment C: Insurance Requirements

Attachment D: Proposal Form

Attachment E: First Source Hiring Program (If Applicable)

Attachment F: Proposal

Attachment G: Floor Plans

Attachment H: Contract


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Attachment A: LIST OF PROJECT SITES

Note: Number of stories and footprint areas are approximate based on the maximum allowed

per the Development Agreement and the Design Standards and Guidelines.

Phases 1A, 1B

Block 1 Landscape

01-0-01 Existing thirteen stories, 153 units


01-0-03 Eight stories, 12,000 sf footprint, approximately 89 units

01-0-02 Four stories, 15,500 sf footprint, approximately 64 units

Block 6 Landscape

06-0-01 Eleven stories, 12,000 sf footprint, approximately 124 units

06-0-02 Eleven stories, 12,000 sf footprint, approximately 124 units



Block 20 Landscape




20-0-03a Seventeen stories, 12,000 sf footprint, approximately 188 units

20-0-03b Eight stories, 14,600 sf footprint, approximately 111 units

Block 22 Landscape


22-0-02 Fourteen stories, 12,000 sf footprint, approximately 149 units

22-0-03 Fourteen stories, 12,000 sf footprint, approximately 164 units

All buildings in Blocks 20 and 22 are built over a contiguous 3 level subterranean garage and

buildings in Block 6 are built over a contiguous 2 level subterranean garage.


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Phases IC, 1D

03-W-01 Four stories, 18,500 sf footprint, approximately 62 units

03-W-04 Three stories, 5,400 sf footprint, approximately 15 units


03-W-05 Three stories, 7,500 sf footprint, approximately 18 units


04-0-01a Four stories, 9,100 sf footprint, approximately 28 units

04-0-01b Eight stories, 12,000 sf footprint, approximately 85 units

Block 21 Landscape

21-S-01a Fourteen stories, 12,000 sf footprint, approximately 123 units

21-S-01b Six stories, 8,500 sf footprint, approximately 42 units

21-S-02a Fourteen stories, 12,000 sf footprint, approximately 123 units

21-S-02b Six stories, 17,400 sf footprint, approximately 90 units

21-S-03 Existing thirteen stories, 153 units

All buildings in Block 21 are built over a contiguous 1 level subterranean garage and buildings in

Block 3W are built over a contiguous 2 level subterranean garage.


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Attachment B: Selected Project Team

Mater Architect Skidmore Owings Merrill LLP (SOM)

Master Civil BKF

Master Hydrology Hydroconsult

Geotechnical Langan Treadwell Rollo

Master Landscape Architect PWP Landscape Architecture

Master MEP PAE Consulting Engineers

Master Acoustic SMW

Master IT/AV/Security TBD/ Design Build Team

Master Lighting Design Horton Lees Brogden

Master Vertical Transportation Syska Hennessy

Architects Block 1 01-0-02 Fougeron Architecture

Block 1 01-0-03 Leddy Maytum Stacy Architects

Block 6 Woods Bagot

Block 20 Kwan Henmi

Block 22 SOM

Structural Engineer Block 1 01-0-02 Murphy Burr & Curry

Block 1 01-0-03 / DCI + SDE Engineers

Block 6 / Block 20

Block 22 Skidmore Owings Merrill LLP (SOM)

Interior Designer Block 1 01-0-02/ STYLE Interior Design

Block 1 01-0-03 STYLE Interior Design

Block 6 HBA International

Block 20 STYLE Interior Design

Block 22 HBA International


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Attachment C: Insurance

Owner's insurance requirements for the Contract were included in the RFP. Owner and Vendor will

negotiate in good faith to finalize those requirements for inclusion in the Contract.

A. Required Insurance. Prior to the commencement of the Work, the vendor shall procure and

maintain, for the term of this Contract, from insurance companies licensed in the State of California,

with a Best's rating of A- IX or better the following insurance, in the limits specified unless (unless

otherwise agreed to in writing by the Managing Agent):

(I) Workers Compensation insurance in accordance with statutory requirements of the

State of California, Employers Liability (with $1,000,000 limit of liability). Longshoremen's

and Harbor Workers' coverage shall also be included if such exposure might exist.

(II) Commercial General Liability insurance which shall be on a per occurrence basis and

shall include, without limitation coverage for all operations, Independent Contractors,

Blanket Contractual Liability (oral or written), Completed Operations and Products

Liability, Broad Form Property Damage, Explosion, Collapse and Underground Hazards

(X, C, and U). The policy shall:

(a) Contain limits of liability of not less than $1 Million per project Combined Single Limit

per occurrence with a $2 Million Aggregate Limit. Said insurance shall not have any

deductible or self-insured retention amount unless otherwise agreed to in writing by

the Managing Agent in its sole discretion (and if the Managing Agent shall so agree,

the Contractor shall be fully responsible for payment of all deductibles and self-

insured retention amounts).

(b) Provide that the Completed Operations shall cover a period of two years following

termination of the Project and shall include continued contractual indemnity for

the same period of time and contain limits of liability of not less than $1 Million;

(c) Include (i) Knowledge of Occurrence and Notice of Occurrence Endorsements,

and (ii) an Unintentional Errors and Omissions Clause; and

(d) Require 30 Days Written Notice of Cancellation to named and additional insured’s.

(III) Comprehensive Automobile Liability insurance, covering Owned, Non-Owned and

Hired Vehicles, providing Bodily Injury and Property Damage coverage, all on a per

occurrence basis. Limits of Liability shall be not less than $1 Million Combined Single

Limit.

(IV) Umbrella insurance for not less than $10 Million per project. If umbrella insurance is

written by more than one company, any layers above the first one shall follow the form

of the primary policy.

B. Additional Insured’s. All insurance policies required under this Contract shall name the persons or

entities indicated above and such other persons or entities as the Owner or the Managing Agent

may require, as additional insured’s and shall require the insurer to give all additional insured’s at

least thirty (30) days prior written notice of cancellation or amendment to its policy.

C. Evidence of Insurance, etc. The Contractor shall not start any of the Work until all insurance

coverage has been approved by the Owner or the Managing Agent or their assignee. Prior to the

commencement of the Work, The Contractor shall deliver certificates for the required insurance to

the Owner or the Managing Agent or their assignee, with evidence of payment of the premiums


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thereon and, if requested by the Owner, the Managing Agent or their assignee, certified copies of

the policies, with all endorsements thereto. If the Subcontractor shall fail to provide any item

required hereby on a timely basis, the Owner, the Managing Agent or their assignee may obtain

such insurance and charge the cost thereof to the Contractor. The Contractor shall furnish the

Owner, the Managing Agent or the assignee at once with copies of all endorsements which may

be issued amending the coverage of any policy; in no event however, shall any endorsement be

permitted which shall diminish the limits of any insurance required hereby.

D. Policy Renewals. If at any time during the term of this Contract any policy for insurance agreed to

be provided hereunder by the Contractor shall expire or for any reason be cancelled, or if the

Owner, the Managing Agent or their assignee shall deem the amount of the coverage provided

for thereunder to be inadequate, or coverage for risks other than those provided for herein shall

be required by law or deemed reasonably necessary by the Owner, the Managing Agent or their

assignee, the Contractor shall promptly comply with the request of the Owner, the Managing

Agent or its assignee to provide the cancelled or expired coverage or increase the amount of

existing coverage, as the case may be, and upon the Contractor’s failure to so provide within five

(5) days of the giving of notice thereof by the Owner, the Managing Agent or their assignee, the

Owner, the Managing Agent or their assignee may provide therefore and charge the cost to the

Contractor.

E. Insurance of Contractor’s Property: Waiver of Subrogation.

(I) Insurance Required. The Contractor shall maintain insurance (the "Contractor’s Property

Insurance") on the Contractors property and equipment at the Project for All Risks,

including, without limitation, Fire and Extended coverage. The Contractor’s Property

Insurance policy or policies shall contain, in substance, the following endorsement:

"This insurance shall not be invalidated should the insured waive, in writing,

prior to a loss, any or all right of recovery against any party for the loss

occurring to the property described herein".

(II) Waiver of Subrogation. The Contractor shall not make any claim against, or seek to recover

from the Owner, the Managing Agent or the Construction Manager (if any) any loss or

damage to the Contractor’s property or equipment located at the Building or elsewhere,

by the perils within the scope of the Contractor’s Property Insurance, whether or not the

loss or damage is due to their negligence or that of their servants, agents or employees.

F. Primary Policies. The commercial general liability insurance policies required of the Contractor

by this Contract are to be considered primary policies in any dispute, claim or action arising

out of or relating to the performance of this Contract and shall respond in the first instance to

any such claims, actions or disputes. Any policies of insurance not the subject of express

agreement herein shall be considered excess to the commercial general liability insurance

policies as herein before described. Any claims made or arising in any way from the

performance of the Work subject of this Contract may be tendered under the insurance policy

provided by the Contractor as herein above described first and said policy shall respond in the

first instance as primary insurance for and against said claim.

G. All coverage as outlined above.


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Attachment D: Proposal Form

Parkmerced Vision Plan Implementation - Phase I

PROPOSAL FROM: _______________________________________________ (Vendor Name)

Please confirm that each item listed below is included in this proposal package by checking

each box provided:

Cover letter

o Summary of vendor capability in design services, product specification and

maintenance.

o Summary of what distinguishes your company from your competitors

List of relevant work completed

o Projects (Name and address)

Description of work process and deliverable schedule

Proposed team

o Client references (3 minimum)

Design services proposal

o Completed equipment layout plans

o Equipment specification and brochures

Proposal:

o Unit Pricing (MSRP) and proposed discount terms

o Payment terms

o Lead Time for major equipment

o Warehouse fee per month (if applicable)

o Delivery cost (per building)

o Installation cost (per building)

o SF/CA tac (is applicable)

o Preventative maintenance program extended beyond warranty – 3, 4, 5 years

o Equipment loaner programs/packages details and cost

o Training – cost and schedule

o Warranty terms and conditions

o Extended warranty package – 2, 3 and 4 years

o Sample Insurance Certificate evidencing coverage

Installation schedule

Recommended fitness media programs

Exception to the contract language, if any

List of available additional services and associated fees

By signing below:

You acknowledge that you received and understood the entire RFP package.

Prior to the commencement of the Services, the Consultant shall procure and maintain

for the term of the Agreement insurance requirements to be outlined under separate

cover.

SIGNED: By:

Name:

Title:

Date:


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Attachment E: First Source Hiring Program

First Source Hiring Program for Construction and Equal Opportunity Employment Program

between City and County of San Francisco and Parkmerced Investors Properties, LLC:

https://maximusrepartners.box.com/s/sfauaoak56xhy3fiik5wviixwsp4e8z3

https://maximusrepartners.box.com/s/sfauaoak56xhy3fiik5wviixwsp4e8z3


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Company Name: Address:

Date Completed:

Submitted By:

Email: Phone:

Volume Discount Offer

Payment Terms

Warehousing Cost Per Month

Preventative Maintenance beyond warranty:

Preventative Maintenance - 3 years



Equipment Loaner Programs/Package

Training - Cost and Schedule

Warranty Terms and Conditions Included

Extended Warranty - 2 years



Proposal template per building below:


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Continued

Block 1 Lot 2

Description Vendor Model Name/Number

Quantity Unit Cost Extended Cost

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

Overall Product Total: $ -

SF Tax (if applicable): $ -

CA Tax: $ -

Est. Delivery Cost : $ -

Est. Install Cost: $ -

EXTENDED TOTAL $ -


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Continued

Block 1 Lot 3



$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -



CA Tax: $ -



EXTENDED TOTAL $ -


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Continued

Block 6



$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -



CA Tax: $ -



EXTENDED TOTAL $ -


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Continued

Block 22



$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -

$ - $ -



CA Tax: $ -



EXTENDED TOTAL $ -


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Attachment G: Floor Plans

Block 1 Lot 3: https://maximusrepartners.box.com/s/ccl1x20b7751bu7zt68nggygggiieg8e

Block 1 Lot 2: https://maximusrepartners.box.com/s/athnh60touy9wiyzu2uueg41xgsed2ny

Block 6: https://maximusrepartners.box.com/s/wthiih2ukrxcnwa5c1ak5adnessz2fpj

Block 22: https://maximusrepartners.box.com/s/3dxihcdlqa4xwf8bhyk14zl8exvuvbmd

https://maximusrepartners.box.com/s/ccl1x20b7751bu7zt68nggygggiieg8e

https://maximusrepartners.box.com/s/athnh60touy9wiyzu2uueg41xgsed2ny

https://maximusrepartners.box.com/s/wthiih2ukrxcnwa5c1ak5adnessz2fpj

https://maximusrepartners.box.com/s/3dxihcdlqa4xwf8bhyk14zl8exvuvbmd


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Attachment H: Contract

Please review the sample contract and include any exceptions to the contract language with your

proposal:

https://maximusrepartners.box.com/s/qwsdownxh36ld9dezguveuec575636k2

https://maximusrepartners.box.com/s/qwsdownxh36ld9dezguveuec575636k2

Documents

REQUEST FOR PROPOSALS: Fitness Equipmentmission.sfgov.org/OCA_BID_ATTACHMENTS/FA44220.pdf · REQUEST FOR PROPOSALS: Fitness Equipment March 11, 2016 Parkmerced Owner LLC invites you