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Upper Adams School District Request for Proposal
March 6, 2018
Request for Proposal Response for a Guaranteed Energy Savings Contract at Upper Adams School District Prepared for: Upper Adams School District 161 North Main Street Biglerville, PA 17307 March 6, 2018 Submitted by:
Company Name: McClure Company Company Address: 4101 North Sixth Street, Harrisburg, PA 17110 Contact Person: Mark J. Gallick, Account Executive (717) 574-6539 (phone) (717) 236-5239 (fax)
4101 North Sixth Street
P.O. Box 1579
Harrisburg, PA 17105-1579
717.232.9743 T • 717.236.5239 F
www.mcclureco.com
March 6, 2018
Mrs. Belinda Wallen
Business Administrator
161 North Main Street Biglerville, PA 17307
Re: Request for Proposal – Guaranteed Energy Savings Contract
Dear Mrs. Wallen,
We would like to thank you for the opportunity to work with you and your District. McClure Company is pleased to offer the proposal based on our interviews with District Administration, Staff, and Vendors familiar with the District.
Options
In our response, we included five (5) programs for your review. These programs have been developed to address several priorities that the District communicated with us. These programs are as follows:
• Program A – Address the deferred maintenance items in the existing schools. This includes adding cooling to Arendtsville and Bendersville Elementary Schools.
o Optional deduct pricing for alternative HVAC systems is offered and can be discussed further during the development of the project.
• Program B – Addresses everything in Program A, as well as an addition to Arendtsville Elementary School and closing Bendersville Elementary School.
o Optional deduct pricing is offered and can be discussed further during the development of the project.
o Does not include deferred maintenance items related to Bendersville Elementary School
• Program C – Addresses everything in Program A, as well as a large addition to Biglerville Elementary and closing both Arendtsville and Bendersville Elementary Schools.
o Does not include deferred maintenance items related to Arendtsville or Bendersville Elementary Schools.
• Program D – Addresses everything in Program A, as well as a large addition to Arendtsville, reprogramming the schools so that Biglerville Elementary School becomes a K-2 grade school and Arendtsville Elementary School becomes a 3-6 grades school. This option repurposes Bendersville Elementary School as the new District Office.
o Does not include deferred maintenance items related to Bendersville Elementary Schools.
• Program E – Addresses everything in Program A, as well as smaller additions to Arendtsville and Bendersville Elementary Schools and reprogramming the schools so that Arendtsville and Bendersville Elementary Schools become K-2 Schools and Biglerville Elementary School becomes a 3-6 grades school.
o Optional deduct pricing is offered and can be discussed further during the development of the project.
Education Enhancement
McClure Company is willing to provide an educational enhancement program, as a part of the Guaranteed Energy Savings Act, which will align with the Upper Adams School District’s Mission Statement. The program will incorporate curriculum enhancement and behavior modification activities such as Student and Staff Energy Conservation Awareness, Student Vocational Training, Internship Programs, Educational Curriculum Materials for Teachers, Energy Competitions, Scholarships and Grants, among others.
Educational Improvement Tax Credit Program (EITC)
McClure Company, as a partner of public education, is willing to offer developing, on the District’s behalf, a STEM lab in the existing District buildings. In addition, McClure Company will donate half of the cost of the STEM lab (Approximately $125,000) utilizing the EITC Program.
The McClure Difference
Our resume in Pennsylvania is second to none and includes:
• No Change Orders. The scope of work developed as a part of the GESA project will be performed at no risk to the District for change orders.
• We’ve never been in litigation for construction or measurement and verification. Section 6, Subsection b includes ten (10) examples of projects we have performed, scope, and their contact information for you to verify the exceptional service provided by McClure Company.
• Off Balance Sheet Project Funding. McClure Company can provide the upfront capital in the form of a tax exempt municipal lease purchase agreement. This arrangement provides an alternative funding mechanism without a negative impact to the District’s current or future debt capacity.
• Hybrid Projects. Hybrid Projects use the GESA Model and include targeted renovations. It has been shown to be an efficient, cost effective method for Districts to target the most impactful upgrades and still leverage the energy savings and control of quality for the project.
In addition to having a strong local presence and reputation, we are also a Pennsylvania State Qualified Energy Services Company through the Pennsylvania Department of General Services (PA DGS) and accredited with the National Association of Energy Services Companies (NAESCO). Both of these qualifications require extensive project history review and customer reference interviews to ensure company performance prior to receiving accreditation.
In closing, we would like to sit down and go over the details of this submission. Our team is available to meet at the District and allow you to make your decision based on the interactions with our team.
Thank you for your consideration and please contact me for further information and/or clarification.
Sincerely,
Mark J. Gallick
Account Manager (717) 574-6539 [email protected]
Upper Adams School District Request for Proposal
March 6, 2018
Page 2
Table of Contents
TABLE OF CONTENTS ...............................................................................................................2
SECTION 5.1: ESCO GENERAL INFORMATION FORM...................................................3
SECTION 5.2: ESCO PA STATE QUALIFICATIONS FORM .............................................4
SECTION 5.3: ESCO PA PUBLIC SCHOOLS QUALIFICATION FORM .........................5
SECTION 5.4: EXECUTIVE SUMMARY ..............................................................................13
SECTION 5.5: PROJECT MANAGEMENT APPROACH ...................................................14
SECTION 5.6: PROJECT SCOPE OF WORK.......................................................................15
APPENDIX A: COMMISSIONING PLAN .............................................................................66
APPENDIX B: CERTIFICATES AND LETTER OF RECOMMENDATIONS.................69
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 3
Section 5.1: ESCO General Information Form 1. Firm Name: McClure Company
a. Business Address: 4101 North Sixth St.
b. City: Harrisburg
c. State: Pennsylvania
d. County: Dauphin
e. Zip Code: 17110
2. Names and Titles of Two Contact People
a. Mark J. Gallick – Account Executive
i. Phone: (717) 574-6539
b. Shayne Homan – Director of Energy Services
i. Phone: (717) 648-9633
3. Submittal is for:
a. Parent Company
b. Division (attach separate list if more than one is to be included)
c. X Subsidiary
i. Name of Institution: MBMH
ii. Address: 4101 North Sixth St., Harrisburg, PA 17110
4. Date Prepared: March 6, 2018
5. Type of Firm:
a. X Corporation, if yes are you an LLC (Yes or No): No
b. Partnership
c. Sole Ownership
d. Joint Venture
6. Federal Employer Identification Number: 23-1420865
7. Year Firm was Established: 1953
8. Name and Address of Parent Company, If applicable:
MB Mechanical Holdings
4101 North Sixth St.
Harrisburg, PA 17110
9. Former Firm Name(s), if applicable:
Talen Energy – 4 Years
PPL Energy Services – 8 Years
PPL Spectrum, Inc. – 4 Years
Spectrum Energy Services Corp. – 2 Years
10. Affirm that the Firm has been conducting business as an ESCO for no less than five (5) years.
McClure Company has been conducting business as an ESCO for 20 years. In addition, McClure
Company is a qualified Commonwealth of Pennsylvania’s Department of General Services Guaranteed
Energy Savings Contract Provider as well as being accredited by the National Association of Energy
Services Companies (NAESCO) and has been since 2009.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 4
Section 5.2: ESCO PA State Qualifications Form 1. Confirm that your firm is prequalified by the PA Department of General Services for each of
the following:
a. Contractor for the Commonwealth’s Guaranteed Energy Savings Program
McClure Company is a qualified Contractor for the Commonwealth’s Guaranteed Energy Savings
Program. Our SAP Vendor Number is 117888 and our Contract number with DGS is 4400016700. Our
ITQ number is 83100000-ITQ-203.
b. Energy Consultant for Commonwealth’s Guaranteed Energy Savings Program
McClure Company is a qualified Energy Consultant for the Commonwealth’s Guaranteed Energy
Savings Program. Our SAP Vendor Number is 117888 and our Contract number with DGS is
4400016700. Our ITQ number is 83100000-ITQ-204.
c. Statewide Construction Management
McClure Company has been the Construction Manager on all their ESCO projects. This totals over
$300 Million Dollars’ worth of construction projects on over 130 ESCO projects.
d. Statewide Commissioning Agent
McClure Company has been the Construction Manager on all their ESCO projects. This totals over
$300 Million Dollars’ worth of construction projects on over 130 ESCO projects. A description of our
Commissioning strategy is included in Appendix A
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 5
Section 5.3: ESCO PA Public Schools Qualification Form 1. Confirm that the Firm is qualified as an ESCO and has successfully completed no less than
five (5) guaranteed energy savings projects with Pennsylvania school districts. Provide a list of
projects and contact information
McClure Company has successfully completed more than one hundred and thirty (130) guaranteed
energy savings projects with Pennsylvania school districts. A list of projects and contact information
follows, along with a comprehensive list of all of the customers McClure Company has worked with
over the years.
West Perry School District Elliottsburg, PA
Primary ECMs:
District Wide Lighting Upgrade
District Wide Building Envelope Upgrade
ADA Upgrades
HVAC Upgrades
Administration Suite Renovation
Secure Entrance Upgrade
Bathroom Renovations
Gym Upgrades
Window & Roof Upgrades
Sidewalk & Paving Replacement
Site Drainage Upgrades
Playground Upgrades
Flooring Replacement
Painting
Brick Repointing and Caulking
Clock System Upgrades
Annual Savings: $438,643 Project Owner Name and Location
West Perry School District 2606 Shermans Valley Road, Elliottsburg, PA 17024
Contract Type Guaranteed Energy Services Agreement (GESA)
Project Size 456,928 Square Feet
Project Cost $8,442,921
Date Started May 2018
Date Completed October 2018
Contract Start & End Dates
June 2018 to May 2038
Annual Operational Savings, Type
$148,567 Equipment and Maintenance Savings
Method of Savings, M&V IPMVP Option A & B
Project References Dr. Michael O’Brien, Superintendent Telephone Number: (717) 789-3934 [email protected]
ESCO Project Team
Mark Gallick – Account Manager Shayne Homan, PE, CEM – Director Brian Moore – Engineering Christopher Stultz, PE – Sr. Energy Engineering
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 6
Greencastle-Antrim School District Greencastle, PA
Primary ECMs:
HS & MS HVAC Upgrades
District Wide Lighting
Building Envelope
Fire Alarm Upgrades
Auditorium Rigging System Upgrades
Auditorium Stage Repairs and Replacement
Gym Floor Replacement
External Door Upgrades
Panic Notification System
Standardized Lock System
Water Softener Upgrades
Window Blind Upgrades
Back-Up PA and Bell System
HS & MS Painting
Sprinkler System Replacement
Bathroom Renovations
Annual Savings: $1.1M Project Owner Name and Location
Greencastle-Antrim School District 500 E. Leitersburg St. Greencastle, PA 17225
Contract Type Guaranteed Energy Services Agreement (GESA)
Project Size 399,377 Square Feet
Project Cost $18,838,805 over four (4) phases
Date Started 2015
Date Completed 2018 (Phase 4)
Contract Start & End Dates
June 20, 2015 to May 14, 2018
Annual Operational Savings, Type
$25,316 Equipment and Maintenance Savings
Utility, O&M Savings Escalation
3%
Method of Savings, M&V IPMVP Option A, B, C & D
Project References Mrs. J.C. Wilson, Business Manager Telephone Number: (717) 597-3226 x 50503
ESCO Project Team
Mark J. Gallick– Account Manager Shayne Homan, PE, CEM – Director John Gunning, PE, CEM – Engineering Mark Hyser – Project Manager Michael Grochalski, EIT – Energy Engineering Andrew McKenna – Commissioning, Measurement & Verification
Unique and/or Challenging Aspects of Work
The project was unique in that there were many different facility improvement measures relating to various facility infrastructures. The management of the multiple partners on the project made the project challenging, but proved our value to the customer and ensured future phases. A Letter of Recommendation can be found later in this section.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 7
Waynesboro Area School District Morrisdale, PA
Primary ECMs:
District Wide Roof Repairs & Replacements
District Wide Lighting and Envelope Upgrades
MS HVAC System Upgrade & Domestic Hot Water
Replacement
ES Water Heater Upgrade
ES Boiler, Pumps, and Central Plant Controls
Replacement
Administration Building Boiler Replacement & Attic
Insulation
MS & ES Gas line extension
All ES’s HVAC Upgrade
HS Locker Room & Choral Room Upgrade
Administration Building Mechanical System Upgrade
Annual Savings: $426,161 Project Owner Name and Location
Waynesboro Area School District 210 Clayton Avenue Waynesboro, PA 17268
Project Size $12,308,669
Project Cost June 1, 2010 (Phase 1)
Date Started September 2, 2012 (Phase 3)
Date Completed May 25, 2010 to April 3, 2032
Contract Start & End Dates
$211,521, Equipment and Maintenance Savings
Annual Operational Savings, Type
IPMVP Option A, B, & D
Method of Savings, M&V Mr. Edward Wilson, V.P., WASD Board of Education Telephone Number: (717) 729-0782
Project References Waynesboro Area School District 210 Clayton Avenue Waynesboro, PA 17268
ESCO Project Team
Shayne Homan, PE, CEM – Director of Energy Services Matthew Tressler, PE, CEM – Senior Engineer Brian Moore, LEED GA – Engineering Alyssa Wingenfield, EIT, LEED AP – Engineering Chris Stultz, E.I.T., CEM – Energy Engineer Bill Smith – Measurement and Verification Dean Badorf – Construction Management
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 8
Moon Area School District Moon Township, PA
Primary ECMs:
Brooks Elementary HVAC
Upgrades
Allard Elementary HVAC Upgrades
Hyde Elementary HVAC Upgrades
Annual Savings: $63,795 Project Owner Name and Location
Moon Area School District 8353 University Boulevard, Moon Township, PA 15108
Project Size 193,500 Square Feet
Project Cost $4,243,499
Date Started June, 2015
Date Completed May, 2016
Contract Start & End Dates
June, 2015 to May, 2017
Annual Operational Savings, Type
$0, Equipment and Maintenance Savings
Method of Savings, M&V 3%
Project References IPMVP Option A, B, & D
ESCO Project Team
Mr. A. Donald Main II AIA – Architect MM Architects 103 South Duck Street Lancaster, PA 17602 (717) 393-3211 [email protected]
Unique and/or Challenging Aspects of Work
Hybrid Project (Both PlanCon and GESA Component)
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 9
East Lycoming School District Hughesville, PA
Primary ECMs:
High School Complete HVAC
System
High School Biomass Boiler
Plant & Building
Construction
High School 600 KW Solar
PV System
Two Elementary School
Geothermal HVAC Systems
District Wide Lighting
Retrofit
District Wide ATC System
Vocational Technical
Building HVAC System
Annual Savings: $456,228 Project Owner Name and Location
East Lycoming School District 349 Cemetery St., Hughesville, PA 17737
Project Size 309,604 Square Feet
Project Cost $13,770,779 over fourteen (14) phases
Date Started June 15, 2002 (Phase 1)
Date Completed September 30, 2012 (Phase 13)
Contract Start & End Dates March 11, 2002 to June 19, 2032
Annual Operational Savings, Type
$139,178, Equipment and Maintenance Savings
Method of Savings, M&V IPMVP Option A, B, C, & D Project References Mr. Dave Maciejewski, Business Manager
Telephone: (570) 584-2131 [email protected]
ESCO Project Team
Shayne Homan, PE, CEM – Director of Energy Services Brian Moore, LEED GA – Engineering Alyssa Wingenfield, EIT, LEED AP – Engineering Richard Skinner, PE, CEM – Measurement & Verification Bill Smith – Commissioning Jeff Hockenbrock – Construction Management
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 10
Conewago Valley School District New Oxford, PA
Primary ECMs:
Technical Education Addition
M.S./H.S. HVAC Upgrade
Lighting Upgrade
Building Envelope
Generator Upgrade
Secure Entrance Upgrade
Flooring Replacement
Ceiling Tile Replacement
Parking Lot Repaving
Window and Door Upgrades
Roofing Upgrades
Active Hybrid Development Reference Project Owner Name and Location
Conewago Valley School District 130 Berlin Road, New Oxford, PA 17350
Project Size 701,482 Square Feet
Project Cost $15-$17 Million
Date Started June 2018
Date Completed September 30, 2012 (Phase 13)
Contract Start & End Dates March 11, 2002 to June 19, 2032
Annual Operational Savings, Type
TBD
Method of Savings, M&V IPMVP Option A, B, C, & D Project References Dr. Russell Greenholt - Superintendent
Telephone: (717) 624-2157 [email protected]
ESCO Project Team
Mark J. Gallick – Account Executive Brian Moore, LEED GA – Engineering Alyssa Wingenfield, EIT, LEED AP – Engineering Richard Skinner, PE, CEM – Measurement & Verification Bill Smith – Commissioning Justin Seigler – Construction Management
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 11
a. References: Adams County Government
Bald Eagle Area School District
Beaver County
Bedford County
Bellefonte Area School District
Benton Area School District
Bethany Towers
Bishop Hafey High School
Bloomsburg Hospital
Bryn Mawr College
Cameron County School District
Camp Hill School District
Carbon County Area VTS
Carlisle Water Pollution Control
Facility
Central PA Institute of Science
and Technology
Chichester School District
City of Allentown
City of Bethlehem
City of Bethlehem Ice Rink
City of Harrisburg
City of Lock Haven
Clearfield County Career &
Technology Center
Columbia-Montour AVTS
Commonwealth of PA, DPW,
Selinsgrove Center
Commonwealth of PA, DPW,
White Haven Center
Danville Area School District
Delaware Valley College
Derry Township School District
Eastern Lebanon County School
District
East Lycoming School District
Forest City Regional School
District
Fox Chase Cancer Center
Geisinger Health System
Good Shepherd Rehab Center
Gnauden Huetten
Greencastle Antrim School
District
Greenwood School District
Halifax Area School District
Hamilton Health
Hazleton Area School District
Jim Thorpe School District
Juniata County School District
Juniata County Government
King’s College
Lackawanna Trail School District
Lakeland School District
School District of Lancaster
Lehighton Area School District
Linden Hall School for Girls
Lycoming College
Lycoming Career and Technology
Center
Meadville Area Recreational
Facility
Mifflin County School District
Mifflin-Juniata Career and
Technology Center
Millville Area School District
Minersville Area School District
Moon Area School District
Mount Carmel Area School
District
Northampton County
Northern Potter School District
Northern York County School
District
Northumberland County AVTS
Northwest Area School District
Northwest Lehigh School District
Old Forge School District
Panther Valley School District
PA State Education Association
(PSEA)
Philipsburg-Osceola Area School
District
Pinnacle Health Systems
Pine Grove Area Chool District
Ringgold School District
St. Joseph’s University
Sacred Heart Hospital
Salisbury Area School District
Schuylkill County Government
South Eastern School District
South Middleton School District
Southern Tioga School District
Steelton Highspire School District
Sunbury Hospital
Susquehanna Township School
District
Tamaqua Area School District
Tri-Valley School District
Tunkhannock School District
Troy Area School District
Tuscarora School District
United School District
Upper Dauphin Area School
District
U.S. Naval Support Station,
Mechanicsburg, PA
Wallenpaupack Area School
District
Waynesboro Area School District
Weatherly Area School District
West Branch Area School District
West Perry School District
Williamsport Area School District
York County Government
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 12
2. Confirm that the Firm is qualified as an Agency Construction Management firm and has
successfully completed no less than five (5) Agency CM projects (outside of ESCO projects)
with Pennsylvania school districts that include both major renovation and construction of new
schools. Provide a list of projects and contact information.
McClure Company Energy Services’ core business is ESCO. Each of these projects requires the ESCO
to be a Construction Manager. This totals over $300 Million Dollars’ worth of construction projects on
over 130 ESCO projects.
Requiring this classification limits the Districts responses to only one company for this project.
3. Confirm that the Firm is qualified as an MEP Design firm and has successfully completed no
less than five (5) MEP Design projects (outside of ESCO projects) with Pennsylvania school
districts that include both major renovation and construction of new schools. Provide a list of
projects and contact information.
McClure Company Energy Services’ core business is ESCO. The vast majority of our projects include
design and installation of MEP systems. In fact, McClure Company has the unique ability to self-
perform the engineering and installation of these systems which provides a substantial cost benefit to our
customers.
4. Confirm that the Firm is qualified as a Commissioning firm and has successfully completed no
less than five (5) Commissioning projects (outside of ESCO projects) with Pennsylvania school
districts that include both major renovation and construction of new schools. Provide a list of
projects and contact information.
McClure Company Energy Services’ core business is ESCO. Each of these projects requires the ESCO
to be a Commissioning Agent. This totals over $300 Million Dollars’ worth of construction projects on
over 130 ESCO projects.
Requiring this classification limits the Districts responses to only one company for this project.
5. Confirm that the Firm has not been involved with any projects where legal action or
injunctions have been sought as a result of the work provided by the Firm. If legal action or
injunctions have been sought provide an explanation and attach any opinions that resulted.
McClure Company has never been named in any legal action or injunction because of any Guaranteed
Energy Savings Agreements.
The recent case of Wescott v. Delaware County Intermediate Unit (DCIU), referenced in Section 1.3 of
this RFP, found in favor of DCIU in both the local trial and appellate courts. McClure Company was
“involved” in this project as the Mechanical Engineer, Mechanical Contractor and Electrical
Construction Manager. Likewise, all other professionals and contractors who provided services and
equipment to the project were also “involved” including but not limited to; Architect, General
Contractor, Roofing Contractor, Kitchen Equipment Manufacturer, Construction Manager, Electrical
Engineer, Plumbing Engineer and Structural Engineer.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 13
Section 5.4: Executive Summary McClure Company (McClure) appreciates the opportunity to provide our qualifications for a guaranteed
energy savings program for the District. Founded in 1953, McClure Company has built a strong reputation
as a quality full-service contractor in Pennsylvania. Also, within the past three (3) years, McClure
Company has helped our K-12 GESA customers secure approximately $3.5M in grants, low interest loans
and utility rebates. Furthermore, McClure Company is headquartered in Pennsylvania and accredited by
NAESCO (www.naesco.com).
No Change Orders
The scope of work developed as a part of the GESA project will be performed at no risk to the District for
change orders.
We’ve never been in litigation for construction or measurement and verification.
Page 5 of this submission gives examples of projects we have performed, scope, and their contact
information for you to verify the exceptional service provided by McClure Company.
Off Balance Sheet Project Funding
McClure Company can provide the upfront capital in the form of a tax exempt municipal lease purchase
agreement. This arrangement provides an alternative funding mechanism without a negative impact to the
District’s current or future debt capacity.
Unique Ability to Self-Perform Construction
In most renovation projects Mechanical Design and Construction is one of the most dominant cost factors.
Our unique ability to self-perform mechanical design and construction eliminates the need to subcontract
this work resulting in less layers of markup. When compared to other ESCOs serving solely as construction
managers, self-performing mechanical construction has proven to provide a significant cost savings. For
this reason, McClure is able to incorporate a larger scope of work without increasing project costs.
The District’s facilities have an opportunity to gain energy efficiencies while making improvements to areas
such as HVAC, Building Automation Systems, lighting, security systems, building envelope, as well as
many other areas of opportunity. We are excited for the opportunity to partner with the District and assist
you in addressing your facility needs.
Removed Budget Variable with Fixed Cost
Upon completion of the final system selection and analysis, we will deliver fixed hard and soft costs
associated with the system. This is possible through the Integrated Project Delivery method where all major
stakeholders (engineer, contractors, subcontractors, estimators, Architect and District) are able to openly and
effectively communicate upfront. This enables “unknowns” to be identified upfront and not subjected to
multiple change orders.
Our Submission
Our submission will demonstrate the thoroughness of our work. In three short weeks we have provided the
District with an evaluation of multiple options. Some of these options are unique to McClure as we
developed them from input from the District Administration and Staff, outside vendors and financial
advisors familiar with the District. The options are detailed in Section 5.6 of this submission.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 14
Section 5.5: Project Management Approach General As the project begins, the Team will utilize “Microsoft Project” as our planning software. Communication and coordination with the District’s staff is critical to the success of a performance contract. We plan to meet with the District’s personnel on a regular basis, via weekly management meetings, to review progress and ensure communications are maintained. Our Project Manager will keep meeting minutes and assign action items to the appropriate parties as required.
Installation schedules will be communicated to the District’s personnel to facilitate coordination of our work and minimize building disruption. It will be the responsibility of McClure Company to obtain any and all required permits and governmental approval to meet the needs of the District.
We have developed a detailed Implementation Schedule which may be found at the end of this section. Successful execution of the plan will be accomplished through the Project Management Process (see Organizational Chart and Project Team Members). Justin Seigler is the Project Manager for Upper Adams School District. Justin will report directly to Dean Badorf, McClure Company’s Construction Manager. We can assure Upper Adams School District that this project can and will be completed successfully in the time frame that is required by the District.
Bid Procurement
McClure Company has the ability to utilize this legislation to maximize savings for our clients rather than
going through the traditional “lowest responsible bidder” procurement method, the District has the option of
implementing energy related upgrades through a Guaranteed Energy Savings Agreement (GESA). The
dominant energy upgrades specific to this renovation is replacement of the existing HVAC system. The
District will reap the following benefits by incorporating the HVAC upgrades through a Guaranteed Energy
Savings Agreement:
• Guaranteed Energy Savings - The District’s investment in the new system will be validated based
on actual energy consumption.
• High Quality Installation - McClure Company is a highly reputable mechanical engineering and
contracting firm and will be the single source of responsibility for all aspects of the new system;
initial specifications, procurement, installation, commissioning, measurement and verification.
• District Control - A Guaranteed Energy Savings Agreement is a performance-based contract,
therefore not subjected to the typical “lowest responsible bidder” procurement method. Collectively,
the District, and McClure Company can determine and specify the exact equipment and building
automation systems to be utilized for the project.
Accountability Guaranteed Energy Savings legislation was intentionally designed to make companies accountable. Because of their tie to energy savings, it is in the best interest of the ESCO to provide thorough commissioning, timely construction and closeout. These are important because the ESCO is guaranteeing the results of the project and without a robust Construction Management approach; these savings will be put in jeopardy. Our Project managers are an integral part of the development, implementation, closeout, and guarantee of our project to ensure customer satisfaction.
McClure Company leverages their customer references to obtain future work. Because of this, we are incentivized to make sure these projects are completed properly. One bad reference will affect our business far more than any other single event.
McClure Company has performed projects and utilized Liquidated Damages to ensure timely completion. These terms are negotiated with the District to ensure mutually beneficial results.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 15
Section 5.6: Project Scope of Work McClure Company is please to provide Upper Adams School District with the facility study and multiple
options to address the District needs. These Programs should be considered budgetary only as they need
further development and investigation to ensure that the scope balances the District’s needs with the
District’s budget.
District Needs
Through multiple interviews with the District Administration, the following needs were addressed:
1. Grade 4 Student Split
Currently the entire District K-3 student base attends Biglerville Elementary. Students are then required to
separate and attend either Arendtsville Elementary School or Bendersville Elementary School. This
negatively impacts the students within the District.
2. Provide cooling to all schools in the District
Currently two (2) of the District schools do not provide cooling. Arendtsville Elementary and Bendersville
Elementary Schools are heating only schools.
3. The District is in need of additional Support Services Space
While the existing enrollment shows a declining trend, the schools are at a high percentage of occupancy.
The District desires additional space to be used for Support Services offered by the District and third party
organizations.
4. Identifying and addressing deferred maintenance items in the District
Several of the systems in the District Facilities are approaching end of useful life and should be addressed.
The District needs to identify potential costs and a plan to upgrade these systems.
5. Additional Pre-K and Special Needs Space
The District would like to add an additional Pre-K classroom to be used for their Pre-K program.
The existing High School Special Education classroom is located in the Auditorium. This is not ideal as the
tiered structure of the Auditorium negatively impacts the physically challenged students in the class.
6. The citizens of the District have expressed interest in maintaining community schools in
Arendtsville and Bendersville
There are several programs that have been developed to close one or both of these schools. Significant
outcry from the citizenry has occurred from these programs.
Program Summary
Figure 1.0 below provides a snapshot of the options that are provided by McClure as a result of the Request
for Proposal by Upper Adams School District. The Program costs are provided for the District to evaluate
multiple options. These prices are not intended to be final pricing. Costs are based on historical data and
industrial standard cost matrices. Final pricing will be developed as the District finalizes its educational
program and defines the scope of building upgrades.
At the time of this submission, the utility data, historical student enrollment, and historic
maintenance costs were not made available to McClure Company. Because of this, average utility
consumption, operational hours, and rates were used based on previous Districts historical project
history. More exact calculations can be made when this information is made available.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 16
A description of each option is provided in the following pages of this section of the submission.
FFiigguurree 11..00 –– PPrrooggrraamm SSuummmmaarryy
ECM Description ECM ECM
Developmen
t Program Program Program Program Program
Cost Savings Status A B C D E
1 Arendtsville Elementary School Building Wide HVAC Upgrade (Cooling) -$ -$ Budget (2)
Deduct - 4-Pipe Unit Ventilators $450K-$550K -$ Budget (2)
Deduct - Classroom Cooling Only (VRF) $1.1M-$1.3M -$ Budget (2)
2 Bendersville Elementary School Buidling Wide HVAC Upgrade (Cooling) -$ -$ Budget (2)
Deduct - 4-Pipe Unit Ventilators $450K-$550K -$ Budget (2)
Deduct - Classroom Cooling Only (VRF) $1.1M-$1.3M -$ Budget (2)
3 Biglerville Elementary Targeted HVAC Upgrade -$ -$ Budget (2)
4 Middle/High School Targeted HVAC Upgrade -$ -$ Budget (2)
5 Middle/High School Targeted Control Upgrade -$ -$ Budget (2)
6 District Wide LED Lighting Upgrades (Interior & Exterior) -$ -$ Budget (2)
7 District Wide Buidling Envelope Upgrades -$ -$ Budget (2)
8 District Wide Mechanical Insulation Upgrade -$ -$ Budget (2)
9 District Wide Transformer Upgrades -$ -$ Budget (2)
10 District Wide Refrigeration Motor Upgrades -$ -$ Budget (2)
11 District Wide Plug Load Management Upgrade -$ -$ Budget (2)
12 Arendtsville Elementary School Addition (Close Bendersville) -$ -$ Budget (2)
Gymnasium Deduct $2.4M-$2.6M -$ Budget (2)
Science Classroom Deduct $225K-$275K -$ Budget (2)
Administration Deduct $225K-$275K -$ Budget (2)
Library Expansion Deduct $225K-$275K -$ Budget (2)
Kitchen Expansion Deduct $250K-$300K -$ Budget (2)
13 Biglerville Elementary School Classroom Addition (Close A.E.S. & B.E.S.) -$ -$ Budget (2)
14Arendtsville Elementary School Addition & Reprogramming (D.A.O. to
B.E.S.)-$ -$ Budget
(2)
15 Existing School Reprogramming -$ -$ Budget (2)
Arendtsville Gymnasium Deduct $1.35M-$1.85M -$ Budget (2)
Arendtsville Four (4) Classroom Addition Deduct $1.65M-$2.15M -$ Budget (2)
Bendersville Gymnasium Deduct $1.35M-$1.85M -$ Budget (2)
Bendersville Four (4) Classroom Addition Deduct $1.65M-$2.15M -$ Budget (2)
Program A Program B Program C Program D Program E
$6.6M-$7.6M $15.0M-16.5M $19.0M-$20.5M $18.5M-$20.0M $12.0M-$14.0M
20 20 20 20 20
$1.5M-$2.0M $5.5M-$6.5M $6.0M-$7.0M $4.0M-$5.0M $2.0M-$3.0M
$5.1M-$5.6M $9.5M-10.0M $13.0M-$13.5M $14.5M-15.0M $10.0M-$11.0M(1) ECM Developed and Pricing should be considered firm.(2) ECM requires further study. Pricing should be considered +/- 10%
Actual Project Cost (TPC-S):
Total Project Costs (TPC):
Project Term (Years):
20 Year Energy and Operational Savings (S):
Upper Adams School District Energy Conservation Measures
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 17
PPrrooggrraamm AA -- DDiissttrriicctt WWiiddee FFaacciilliittiieess SSuurrvveeyy
4th Grade Separation
Air Conditioning All Buildings
Support Services
Space
Collaborative Learning
Pre-K & Special Space
Maintain Community
Schools
Deferred Maintenance
- Addresses
- Partially Addresses
- Does Not Address
FFiigguurree 11..11 –– DDiissttrriicctt PPrriioorriittyy MMaattrriixx
SSuummmmaarryy::
This program was developed to identify and address the deferred maintenance items within the District.
The following section explains, by school, the items that McClure was able to identify through interviews
with staff, Administration, and service providers familiar with the District..
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 18
ECM Description ECM ECM
Developmen
t Program Program Program Program Program
Cost Savings Status A B C D E
1 Arendtsville Elementary School Building Wide HVAC Upgrade (Cooling) -$ -$ Budget (2)
Deduct - 4-Pipe Unit Ventilators $450K-$550K -$ Budget (2)
Deduct - Classroom Cooling Only (VRF) $1.1M-$1.3M -$ Budget (2)
2 Bendersville Elementary School Buidling Wide HVAC Upgrade (Cooling) -$ -$ Budget (2)
Deduct - 4-Pipe Unit Ventilators $450K-$550K -$ Budget (2)
Deduct - Classroom Cooling Only (VRF) $1.1M-$1.3M -$ Budget (2)
3 Biglerville Elementary Targeted HVAC Upgrade -$ -$ Budget (2)
4 Middle/High School Targeted HVAC Upgrade -$ -$ Budget (2)
5 Middle/High School Targeted Control Upgrade -$ -$ Budget (2)
6 District Wide LED Lighting Upgrades (Interior & Exterior) -$ -$ Budget (2)
7 District Wide Buidling Envelope Upgrades -$ -$ Budget (2)
8 District Wide Mechanical Insulation Upgrade -$ -$ Budget (2)
9 District Wide Transformer Upgrades -$ -$ Budget (2)
10 District Wide Refrigeration Motor Upgrades -$ -$ Budget (2)
11 District Wide Plug Load Management Upgrade -$ -$ Budget (2)
12 Arendtsville Elementary School Addition (Close Bendersville) -$ -$ Budget (2)
Gymnasium Deduct $2.4M-$2.6M -$ Budget (2)
Science Classroom Deduct $225K-$275K -$ Budget (2)
Administration Deduct $225K-$275K -$ Budget (2)
Library Expansion Deduct $225K-$275K -$ Budget (2)
Kitchen Expansion Deduct $250K-$300K -$ Budget (2)
13 Biglerville Elementary School Classroom Addition (Close A.E.S. & B.E.S.) -$ -$ Budget (2)
14Arendtsville Elementary School Addition & Reprogramming (D.A.O. to
B.E.S.)-$ -$ Budget
(2)
15 Existing School Reprogramming -$ -$ Budget (2)
Arendtsville Gymnasium Deduct $1.35M-$1.85M -$ Budget (2)
Arendtsville Four (4) Classroom Addition Deduct $1.65M-$2.15M -$ Budget (2)
Bendersville Gymnasium Deduct $1.35M-$1.85M -$ Budget (2)
Bendersville Four (4) Classroom Addition Deduct $1.65M-$2.15M -$ Budget (2)
Program A Program B Program C Program D Program E
$6.6M-$7.6M $15.0M-16.5M $19.0M-$20.5M $18.5M-$20.0M $12.0M-$14.0M
20 20 20 20 20
$1.5M-$2.0M $5.5M-$6.5M $6.0M-$7.0M $4.0M-$5.0M $2.0M-$3.0M
$5.1M-$5.6M $9.5M-10.0M $13.0M-$13.5M $14.5M-15.0M $10.0M-$11.0M(1) ECM Developed and Pricing should be considered firm.(2) ECM requires further study. Pricing should be considered +/- 10%
Actual Project Cost (TPC-S):
Total Project Costs (TPC):
Project Term (Years):
20 Year Energy and Operational Savings (S):
Upper Adams School District Energy Conservation Measures
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 19
CASH FLOW
Upper Adams School District
Biglerville, PA
Project Proforma Cash Flows
20 Year Lease Term
One Time Escalation
7,600,000 Electric 0.0%
- Annual Escalation Rates
7,600,000 Electric 3.00%
Oil, Gallons 3.00%
Propane, Gallons3.00%
Natural Gas, CCF3.00%
74,431 Tons, Coal 3.00%
Water 3.00%
Maintenance 3.00%
1 2 3 4 5 6 7 8
Total Avoided Lease Performance Net Accumulated
Year Savings Capital Payments Assurance Savings Savings
Outlays
const. - 0 -
1 74,431 74,431 457,144 531,576 - 0 -
2 76,664 76,664 454,911 531,576 - 0 -
3 78,964 78,964 452,612 531,576 - 0 -
4 81,333 81,333 450,243 531,576 - 0 -
5 83,773 83,773 447,803 531,576 - 0 -
6 86,286 86,286 445,289 531,576 - 0 -
7 88,875 88,875 442,701 531,576 - 0 -
8 91,541 91,541 440,035 531,576 - 0 -
9 94,287 94,287 437,288 531,576 - 0 -
10 97,116 97,116 434,460 531,576 - 0 -
11 100,030 100,030 431,546 531,576 - 0 -
12 103,030 103,030 428,545 531,576 - 0 -
13 106,121 106,121 425,454 531,576 - 0 -
14 109,305 109,305 422,271 531,576 - 0 -
15 112,584 112,584 418,992 531,576 - 0 -
16 115,962 115,962 415,614 531,576 - 0 -
17 119,441 119,441 412,135 531,576 - 0 -
18 123,024 123,024 408,552 531,576 - 0 -
19 126,714 126,714 404,861 531,576 - 0 -
20 130,516 130,516 401,060 531,576 - 0 -
2,000,000 2,000,000 8,631,516 10,631,516 - 0
Guaranteed Energy Savings Project
Total Project Cost
Less: Customer Equity
Energy &
Operational
Savings
Total Amount Financed
Total First Year Savings
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 20
AArreennddttssvviillllee EElleemmeennttaarryy SScchhooooll
Address 136 Fohl Street, Arendtsville, PA 17303
Original Construction 1955
Building Square Footage 38,900 Sq. Ft.
Addition/Renovations 1969, 1989
Current Grade Grouping Grades 4-6
Building Capacity 225
Building Envelope
The building envelope is in good condition. There are no signs of brick pointing deteriorating. Some of the
caulking in the building joints and around windows is in need of replacement.
The original section of the building has single pain windows in the classrooms. The original construction
consisted of window walls that were enclosed in the wall during a renovation. To replace the windows, the
dryvit on the outside and drywall inside would need to be removed. The windows will not generate savings
that would pay for the replacement within the usable life of the windows.
The exterior doors are aluminum doors that are in fair shape. The weather-stripping on these doors should
be replaced
The roofing was evaluated by Tremco. The roof is in good condition. It was recommended that the District
implement a maintenance program for this roof to prolong the usable life.
Interior Finishes
The flooring is in fair condition. The District can expect to receive many more years of life from the
existing floors. Large scale replacement of the flooring would be for aesthetic reasons only.
The acoustical tile in the school is in poor condition. Because there is no humidity control in the building,
the ceiling tiles are beginning to sag. Leaks and accessing the ceiling has caused stains and broken tile
respectively. While there is no energy benefit, the acoustical tile should be addressed in the near future
The walls are constructed of drywall and masonry and finished with paint. The paint is in poor condition
and shows signs of leaks. A program to systematically paint the school should be implemented..
PPhhyyssiiccaall PPllaanntt
The HVAC system was installed in 2007 and is in good condition. It consists of a 2-pipe hot water system
with unit ventilators in the classrooms. The central heating plant contains two (2) natural gas fired Thermal
Solution boilers.
The automatic temperature controls were installed in 2007 and is in good condition. The system utilizes
pneumatic actuation for some of the systems. The pneumatic system should either be maintained, or the
pneumatic actuation should be replaced with electric actuation.
Cooling is only provided in certain rooms, such as the cafeteria and administration office. A comprehensive
cooling upgrade should be evaluated.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 21
The domestic water systems and plumbing systems are in good working order and do not require any work
at this time.
The electrical system is in good working order and does not require any work at this time.
The emergency generator, paging and intercom, data networking, and fire alarm system are in good working
order and do not require any work at this time.
BBeennddeerrssvviillllee EElleemmeennttaarryy SScchhooooll
AAddddrreessss 113377 CCaarrlliissllee SSttrreeeett,, BBeennddeerrssvviillllee,, PPAA 1177330066
OOrriiggiinnaall CCoonnssttrruuccttiioonn 11995511
BBuuiillddiinngg SSqquuaarree FFoooottaaggee 3388,,550000 SSqq.. FFtt..
AAddddiittiioonn//RReennoovvaattiioonnss 11998899
CCuurrrreenntt GGrraaddee GGrroouuppiinngg GGrraaddeess 44--66
BBuuiillddiinngg CCaappaacciittyy 117755
BBuuiillddiinngg EEnnvveellooppee
The building envelope is in good condition. There are no signs of brick pointing deteriorating. Some of the caulking
in the building joints and around windows is in need of replacement.
The original section of the building has single pain windows in the classrooms. The original construction consisted of
window walls that were enclosed in the wall during a renovation. To replace the windows, the dryvit on the outside
and drywall inside would need to be removed. The windows will not generate savings that would pay for the
replacement within the usable life of the windows.
The exterior doors are aluminum doors that are in fair shape. The weather-stripping on these doors should be replaced
The roofing was evaluated by Tremco. The roof is in good condition. It was recommended that the District
implement a maintenance program for this roof to prolong the usable life.
IInntteerriioorr FFiinniisshheess
The flooring is in fair condition. The District can expect to receive many more years of life from the existing floors.
Large scale replacement of the flooring would be for aesthetic reasons only.
The acoustical tile in the school is in poor condition. Because there is no humidity control in the building, the ceiling
tiles are beginning to sag. Leaks and accessing the ceiling has caused stains and broken tile, respectively. While
there is no energy benefit, the acoustical tile should be addressed in the near future.
The walls are constructed of drywall and masonry and finished with paint. The paint is in poor condition and shows
signs of leaks. A program to systematically paint the school should be implemented.
PPhhyyssiiccaall PPllaanntt
The HVAC system was installed in 2007 and is in good condition. It consists of a 2-pipe hot water system
with unit ventilators in the classrooms. The central heating plant contains two (2) natural gas fired Thermal
Solution boilers.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 22
The automatic temperature controls were installed in 2007 and is in good condition. The system utilizes
pneumatic actuation for some of the systems. The pneumatic system should either be maintained, or the
pneumatic actuation should be replaced with electric actuation.
Cooling is only provided in certain rooms, such as the cafeteria and administration office. A comprehensive
cooling upgrade should be evaluated.
The domestic water systems and plumbing systems are in good working order and do not require any work
at this time.
The electrical system is in good working order and does not require any work at this time.
The emergency generator, paging and intercom, data networking, and fire alarm system are in good working
order and do not require any work at this time.
BBiigglleerrvviillllee EElleemmeennttaarryy SScchhooooll
AAddddrreessss 33227700 BBiigglleerrvviillllee RRooaadd,, BBiigglleerrvviillllee,, PPAA
1177330077
OOrriiggiinnaall CCoonnssttrruuccttiioonn 11999933
BBuuiillddiinngg SSqquuaarree FFoooottaaggee 6644,,000000 SSqq.. FFtt..
AAddddiittiioonn//RReennoovvaattiioonnss 22000055
CCuurrrreenntt GGrraaddee GGrroouuppiinngg GGrraaddeess KK--33
BBuuiillddiinngg CCaappaacciittyy 555500
Building Envelope
The building envelope is in good condition. There are no signs of brick pointing deteriorating.
The windows are a wood frame window with the outside clad in aluminum. Two (2) window sections are
rotting due to soffit issues above. These windows should be replaced.
The exterior doors are aluminum doors that are in fair shape. The weather-stripping on these doors should
be replaced
The roofing was evaluated by Tremco. The roof is in good condition. The soffit and gutter system on the
roof is in need of repair/replacement. It appears that the gutter system is causing some of the windows to rot
because of water infiltration.
Interior Finishes
The flooring is in fair condition. The District can expect to receive many more years of life from the
existing floors. Large scale replacement of the flooring would be for aesthetic reasons only.
The acoustical tile in the school is in fair condition. Insulation was installed directly on the ceiling and it is
causing the acoustical tile to bow. Several tiles have been replaced with tile that does not match. The
insulation system should be upgraded prior to addressing the ceiling tile.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 23
The walls are constructed of drywall and masonry and finished with paint. The paint is in good condition.
A program to systematically paint the school should be implemented.
PPhhyyssiiccaall PPllaanntt
The HVAC system is original to the construction of the sections of the building. The system is a VAV
system with hot water reheat coils. Direct Expansion air handling units provide the conditioned air to the
VAVs. The central heat plant consists of three (3) natural gas Patterson-Kelley boilers. The burners were
replaced in 2015 and are in good condition. The maintenance staff has indicated that the air handling units
are a source of persistent failures. The systems are installed in a location that makes service difficult. The
air handling units use R-22 refrigerant, which is being phased out. A comprehensive upgrade of the air
handling units should be evaluated
The automatic temperature control system was installed in 2005 and is in good condition.
The domestic water systems and plumbing systems are in good working order and do not require any work
at this time.
The electrical system is in good working order and does not require any work at this time.
The emergency generator, paging and intercom, data networking, and fire alarm system are in good working
order and do not require any work at this time.
MMiiddddllee//HHiigghh SScchhooooll
AAddddrreessss 116611 NN.. MMaaiinn SSttrreeeett,, BBiigglleerrvviillllee,, PPAA 1177330077
OOrriiggiinnaall CCoonnssttrruuccttiioonn 11995500
BBuuiillddiinngg SSqquuaarree FFoooottaaggee 119966,,000000 SSqq.. FFtt..
AAddddiittiioonn//RReennoovvaattiioonnss 6600’’ss,, 7700’’ss,, 22000000
CCuurrrreenntt GGrraaddee GGrroouuppiinngg GGrraaddeess 77--1122
BBuuiillddiinngg CCaappaacciittyy 994400
Building Envelope
The building envelope is in good condition. There are no signs of brick pointing deteriorating.
The windows appear to be in good condition.
The exterior doors are aluminum doors that are in fair shape. The weather-stripping on these doors should
be replaced.
The roofing was evaluated by Tremco. The roof is in good condition. It was recommended that the District
implement a maintenance program for this roof to prolong the usable life.
Interior Finishes
The flooring is in fair condition. The District can expect to receive many more years of life from the
existing floors. Large scale replacement of the flooring would be for aesthetic reasons only.
The acoustical tile in the school is in fair condition.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 24
Existing AAON RTU
Existing DX Units
The walls are constructed of drywall and masonry and finished with paint. The paint is in good condition.
A program to systematically paint the school should be implemented.
Physical Plant
The HVAC system was installed in 2001. The system is a VAV roof top unit system. The central heat plant
consists of three (3) natural gas boilers and is in good condition. The maintenance staff has indicated that
the roof top units are a source of persistent failures. The roof top units are approaching the end of their
useful life. A comprehensive upgrade of the air handling units should be evaluated
The automatic temperature controls was installed in 2001. The VAV controllers are failing and causing
temperature problems throughout the building. These problems are exasperating the roof top unit failures.
A comprehensive upgrade of the VAV controllers should be evaluated.
The system utilizes pneumatic actuation for some of the systems. The pneumatic system should either be
maintained, or the pneumatic actuation should be replaced with electric actuation.
The domestic water systems and plumbing systems are in good working order and do not require any work
at this time.
The electrical system is in good working order and does not require any work at this time.
The emergency generator, paging and intercom, data networking, and fire alarm system are in good working
order and do not require any work at this time.
DDeeffeerrrreedd MMaaiinntteennaannccee MMeeaassuurreess
Biglerville Elementary School Targeted HVAC Upgrade
McClure is proposing the replacement of the (5) variable air volume
(VAV) air handling units (AHU) and associated condensing units at
Biglerville Elementary. The units were installed in 1993 when the
building was originally constructed. The units require considerable
maintenance and are having issues with leaking drain pans and other
equipment deterioration. These units are at the end of their expected
equipment life and are therefore recommended for replacement.
McClure will provide (5) AHUs and associated condensing units in the
same locations as existing. Two of the condensing units will utilize the
existing concrete pads on grade and the other (3) condensing units will
reuse the existing structural roof supports for mounting. The existing refrigerant piping will be demolished
and replaced with new for each unit.
Middle/High School Targeted HVAC Upgrades
McClure is proposing the replacement of the (14) AAON rooftop
units (RTU) serving the High School/Middle School. The
existing units provide DX cooling to the building. The single
zone Cafeteria and Auditorium units are provided with gas heat
in the unit. Most of the units are provided with an enthalpy
wheel and space heating is handled at the downstream terminal
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 25
VAV Box with Controller
units with hot water heating coils. The RTUs were installed in 2000, so they are nearing the end of their
anticipated equipment life. ASHRAE indicates an approximate service life of 15-20 years for this type of
equipment. The units are becoming more of a maintenance issue as compressors and other components of
the RTUs are being replaced more regularly.
The units will be replaced in kind with new RTUs in the same location. A few of the units currently
recirculate exhaust air from restrooms with a combined return/exhaust duct system. This is a code violation
that will be addressed by McClure with the installation of the new equipment.
Middle/High School Targeted Control Upgrades
The VAV box controllers installed in 1999 have begun to
fail and are causing issues with equipment control and
occupant comfort. The controller has been consistently
failing at the air flow differential pressure monitor. The
result of this controller failure is the air flow reading is
zero and consequentially the output will fully open the
air flow damper. The standard control sequence for a
VAV box is to control air flow between a minimum air
flow and a maximum air flow based on the temperature
differential between the space temperature and the space
temperature setpoint.
The proposed control upgrade is to replace all the controls for each VAV box in the high school and middle
school. There is a total of one hundred and twenty-two (122) VAV boxes. There are three different type of
boxes: fan-powered with hot water coil, Close-off boxes with a hot water coil and close-off with an electric
coil. The quantity of each box is listed below:
Fan powered with hot water 61
Close-off with hot water 35
Close-off with electric 26
The control replacement for each box will include:
New VAV box controller – which will include the air flow damper actuator
Space temperature sensor
Discharge air sensor
Hot water valve – if required
McClure Company will install the hot water valve provided by the ATC supplier. A balancer will be hired
to insure the air flow reading of the new controller is accurate. The balancer will read the actual air flow, the
air flow coefficient of the VAV box controller will be adjusted so the reading of the controller matches the
reading by the balancer.
The high school gymnasium has four air handlers that are part of the automation system, but the control
devices are pneumatic. Control devices that are pneumatic include the control valves and damper actuators.
There is no issue using pneumatic control devices as part of an automation system, the issue currently is that
the end devices have begun to fail and the pneumatic tubing has also begun to fail creating leaks in the
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 26
Proposed LED Light
pneumatic system which does not allow pressure to build up in the pneumatic tube and control issues arise.
That is the current operating condition for the gymnasium area air handlers and there are currently numerous
resulting comfort issues.
The controls for the four gymnasium air handlers will be completely replaced and upgraded to the latest
operating version of controller. All the temperature sensors will be replaced along with all pneumatic
control devices. The new electronic valves will be provided by the ATC contractor and installed by
McClure Company.
EEnneerrggyy CCoonnsseerrvvaattiioonn MMeeaassuurreess
Along with the deferred maintenance items identified above, McClure Company evaluated the facilities for
potential energy upgrades that will reduce the utility, operations, and maintenance budgets. The reduction
would allow the District to divert funds from those budgets to help offset the costs of the capital program
that they are considering.
District Wide Lighting Upgrades
The existing facility is a mix of primarily 32-Watt and 28-
Watt T8 fixtures of varying vintages. There are also
incandescent fixtures in select locations. While the T8
fixtures are from the style of fluorescent lamps most
commonly used today, the wattages can vary greatly, along
with the condition and type of ballasts, making T8 fixtures a
prime candidate for upgrades to LED technology.
This measure includes the necessary components to retrofit
the existing fixtures to a Type B LED installation, in which
new tombstones are installed to accept line voltage to drive a
compatible self-ballasted LED tube lamp. This requires some rework of the existing fixtures to
accommodate the LED lamp but provides the best upfront cost and savings. Select fixtures may require
replacement as modification of the existing is cost prohibitive. New fixtures will be only used where
necessary and will be consistent in design with the retrofit fixtures to provide equipment continuity. Any
incandescent or CFL lamp will also be replaced with new LED fixtures compatible with the fixtures they are
installed in. Lighting controls (occupancy sensors) were identified for areas that typically benefit from the
technology, such as group meeting areas, restrooms, and offices, however due to the lower wattage of LED
tubes, lighting controls do no pay back within the 20-year threshold for the ESCO project and are not
recommended.
This measure also provides an opportunity for utility sponsored rebates on the LED lamps.
In addition, given the existing system conditions at the facility and the cost effectiveness of the LED
installation, McClure is not recommending replacement with a non-LED solution. A fluorescent lamp
solution would require the same labor costs for upgrades, with new ballasts and lamps, along with select
fixture replacements and only a slight savings on the material (lamps). The fluorescent lamp solution would
not provide the same level of savings or the level of potential for utility sponsored rebates. For these
reasons, McClure has not proposed this solution.
District Wide Building Envelope Upgrades
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 27
Existing Transformer
Infiltration Around Door
Heat Loss Through Uninsulated Pumps
McClure Company is proposing to perform building envelope upgrades at
the facility. Outside of the weather-stripping for the doors, additional
items can be made weather/air tight to prevent infiltration and heat loss.
This includes air sealing of roof to wall interfaces, overhangs, soffits, and
any interior to exterior penetration which allows unconditioned outside air
to enter the building.
From the preliminary survey, the building façade at each building was
briefly surveyed and appeared to be in good condition. Further study will
be needed during the IGA to determine if brick repointing/repairs or lintel
repairs need to be completed.
District Wide Mechanical Insulation Upgrade
McClure Company evaluated the performance of two different systems consisting of piping and equipment
at each of the four schools in the district. Most mechanical systems
appeared to be generally well insulated however equipment such as
strainers, valves, reducers, pumps and flange pairs tend to be
uninsulated causing excessive loss of heat.
The proposed solution would be to install additional fiberglass
insulation over the bare equipment and piping where applicable. If
standard piping insulation cannot be used such as over valves, then
removeable insulation jackets will be used instead. This allows for
continued maintenance of the equipment without having to cut off
existing insulation.
District Wide Transformer Upgrades
McClure Company surveyed the existing transformers in the buildings which had them and found that most
if not all have exceeded their life expectancy. McClure is proposing to upgrade the existing building dry
type transformers located during the survey in the High School/Middle School and Biglerville Elementary
School to new, high efficiency transformers.
Dry type transformers are simple pieces of equipment used to
convert higher voltage, grid electricity to the lower voltage
electricity required at various points within the facility. The
equipment is always under some load and never actually off, as they
are constantly providing the necessary “step down” of voltage to the
buildings circuits. While the task each transformer performs is
straightforward and there are no actual moving parts, transformers
vary widely on their efficiency, largely based on their vintage and
construction materials. The inefficiency of the transformer is
presented in the amount of waste heat it creates during the “step
down” process and equates to lost electrical energy from the conversion, especially during lightly loaded
operation.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 28
Existing Refrigeration Motor
Proposed Plug Load Device
The transformers McClure Company has selected for replacement have an estimated efficiency of 88%,
with some as low as 83%. The replacement, high efficiency, custom built transformers utilize higher quality
internal components, in this case aluminum cores, and optimized internal configurations to combat
inefficiencies in the operation of the unit. The basis of design for the replacement transformers meet the US
Department of Energy’s Candidate Standard Level three (CSL-3), the level of efficiency deemed to provide
the lowest lifecycle cost of the unit and surpass all minimum requirements of EPACT2005. The new
transformers will also exceed NEMA TP-1 efficiency.
The high efficiency units will be custom built to the same approximate size as those being removed to
minimize on any reconfigurations or space loss.
District Wide Refrigerant Motor Upgrades
McClure Company is proposing to replace the existing shade pole
(SP) or permanent split capacitor (PSC) motors that serve the
evaporator fans located within the walk-in coolers and freezers in the
facilities. Although these motors are fractional horsepower, they
operate continuously and consume a measurable amount of energy
on an annual basis.
The SP or PSC motors will be replaced with Electro Commutated
Motors (ECM). The EC motors are direct replacements for SP or
PSC motor currently installed. Motor replacement will vary from
unit to unit, so various motors may be used. EC motors consume
roughly 30% of the energy that their SP or PSC counterparts do under the same operating conditions.
EC motor efficiencies can be maintained at low speeds, so less motor heat is released to the surrounding
refrigerated space. Lower temperatures increase motor life, and in-built soft starting gives longer bearing
life.
District Wide Plug Load Management Upgrades
McClure Company evaluated the opportunity for installation of plug load
management devices allowing for increased control over computer
workstations and other electrical devices during non-use periods.
Through a combination of “smart” outlets, control management
equipment, and software integration, this system will allow for work
stations, and other devices using the outlet, to be powered down based on
un-occupancy, idle use, or a master operation schedule. Monitoring and
controlling energy consumption is an important step in improving a
facilities overall efficiency.
While the product use has many opportunities, the preliminary focus is to control computer workstations
and ancillary equipment. Workstations offer a great advantage for this measure as there is opportunity for
savings from not only the workstation itself, but also the monitor and possibly other devices such as
printers, copiers, and scanners. Other opportunities evaluated as part of this study include water
fountains/coolers, laptop storage/charging carts, commercial copiers, and other devices that may be powered
down overnight.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 29
EEnneerrggyy SSaavviinnggss
HVAC Upgrades
Energy savings associated with the new equipment is a combination of equipment efficiencies and advanced
operational strategies now capable through the new equipment and modern control systems. Savings for
the new units is a result of implementing demand control ventilation, single zone VAV, and ionization
methodologies. For demand control ventilation the amount of outdoor air (OA) fluctuates based on CO2
concentrations in the space as compared to outdoor levels. This allows for the OA dampers to modulate,
often to minimal position, to minimize the amount of OA that is treated. Single zone VAV operation
modulates the fan speed based on actual space requirements and outdoor conditions while still providing the
necessary ventilation air. The ionization product further reduces the design OA levels through particulate
concentration using charged ions to lower the level of concentration resulting in less OA to dilute the return
air. The savings are calculated using standard 8,760 weather bins and the basic calculations below:
1.085 x CFM (Outdoor Air) x (Set Point Temperature – Outdoor Air Temperature) = BTU
This equation is used with weather bin data over all existing and proposed occupied hours. The change in
the CFM (Outdoor Air) variable results in the savings for the demand control ventilation and the ionization
upgrades. The difference between the base case using the design CFM (Outdoor Air) and the proposed
reduced CFM equating to the energy savings. Using the equipment efficiencies, the BTUs are then
converting into the respective fuel savings for the facility.
0.746 kW/HP x Unit HP x Time (hours) x Equipment Load (%)= kWh
The above equation is used to calculate the resulting savings for the single zone VAV operation. For the
base case assume full equipment load as there is no means to vary the speed of the existing fans (Equipment
Load = 100%). The proposed case modulates the required equipment load through a correlation to the
outdoor conditions and building occupancy from 65% minimum operation to full 100% operation. The
difference between the two summations equates to the anticipated savings.
Lighting Upgrades
Energy savings for this ECM are based on manufacturer’s specified wattage reductions from the existing
system based on stipulated lighting hours. A detailed line by line of all fixtures can be found following this
write up. The equation used to calculate savings is as follows:
kWh Savingst = u [ (kW/fixturebaseline x Quantitybaseline ) - ( kW/Fixturepost x Quantitypost) x Hours of
Operation]t,u
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 30
kWh Savings t = kilowatt-hour savings realized during the post-
installation time period t
kW/fixturebaseline = lighting baseline demand per fixture for usage group u
kW/fixturepost = lighting demand per fixture during post-installation
period for usage group u
Quantitybaseline = quantity of affected fixtures before the lighting retrofit
adjusted for inoperative lighting fixtures for usage
group u
Quantitypost = quantity of affected fixtures after the lighting retrofit
for usage group u and time period t
Hours of Operation = total number of post-installation operating hours
(assumes number is the same before and after the
lighting retrofit) for usage
Building Envelope Upgrades
Energy savings associated with this ECM are based on a custom hourly spreadsheet analysis utilizing
ASHRAE standard engineering calculations and weather bin data. The equation used to calculate savings is
as follows:
Infiltration Rate
Q = k * dp^n * A
Q = average air flow infiltration in cubic feet per minute
A = Total infiltration crack area in square feet
k= flow coefficient = 80 cfm/pascalft^2
dp^n = differential pressure across the crack opening due to wind
n = 0.65 from ASHRAE fundamentals
dp^n = depend on average regional wind conditions
Air Leakage Cooling Loss Calculation
Cooling loss per year (BTU/year) = 60 * Q * rho * cp * CDD *24
Rho = density = 0.075
Cp = specific heat = 0.24
CDD = Cooling degree days (determined locally from weather conditions)
Conductive Cooling Loss
Cooling Energy Lost per year (BTU/year) = U * A * CDD * 24
U = 1/R = BTU/hr F ft^2
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 31
A = Area ft^2
CDD = Cooling degree days (determined locally from weather conditions)
Air Leakage Heat Loss
Heat Lost per year (BTU/year) = 60 * Q * rho * Cp * HDD *24
Where:
60 min/hr
Q = Infiltration rate
Rho = density 0.075 lb/ft^3
Cp = 0.24 BTU/lb F
HDD = Heating Degree Days
Resulting Equation:
Heat Lost per year (BTU/year) = 25.92 * Q * HDD
Mechanical Insulation Upgrades
Energy savings for this ECM are based on the industry standard calculations. Insulation is applied as a
safeguard to protect personnel from burns. Insulation is used to reduce ambient temperatures to prevent
personnel from working under stressful high temperature conditions. “ASTM Standard Practice C 1057”
contains a Standard Practice for Determination of Skin Contact Temperature from heated surfaces. The
Standard Industry Practice is to use 140°F as the maximum temperature of a heated surface that may be
contacted by working personnel.
Design of Insulation Systems is a process that must utilize numerous criteria to determine the best materials,
applications and temperature changes. We have evaluated the mechanical systems and the design
requirements in order to provide solutions to best integrate the often-conflicting demands of initial investment,
durability, value and life cycle costs. We have tried to minimize the variation of temperature in processes and to
minimize energy use. In fluid systems the temperature drop can be calculated using the following equation;
(Ti – Tf) = (Ti – Ta) x [1 – e-[(U x P x L)/(m x Cp)]]
Where:
Ti = initial (entering) fluid temperature, oF
Tf = final (leaving) fluid temperature, oF
Ta = ambient temperature, oF
U = overall heat transfer coefficient, BTU/(hr x ft2 x oF)
P = outside perimeter of pipe or duct, ft
L = length of pipe or duct run, ft
m = flow rate of fluid, lbm/hr
Cp= specific heat of fluid, BTU/(lbm x oF)
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 32
Energy savings for the pipe insulation can also be calculated using the following:
Q = K (Δ T) / (L + (K/Ht))
Where:
QQ == HHeeaatt LLoossss ((BBttuu//hhrr//ssqq..fftt..))
KK == TThheerrmmaall CCoonndduuccttiivviittyy ((BBttuu--iinn//hhrr--ssqq.. fftt..-- FF))
LL == IInnssuullaattiioonn TThhiicckknneessss ((wwiitthh iinnssuullaattiioonn == 11 iinncchh,, bbaarree mmeettaall == 00 iinncchheess))
DDeellttaa TT == SSuurrffaaccee TTeemmpp –– AAmmbbiieenntt TTeemmpp ((7755FF))
HHtt == CCoommbbiinneedd CCooeeffffiicciieennttss ((33..22)) ((RRaaddiiaattiioonn,, CCoonnvveeccttiioonn aanndd CCoonndduuccttiioonn)) ((BBttuu--
iinn//hhrr--ssqq.. fftt..--FF))
Transformer Upgrades
Energy savings for this ECM are calculated using the manufacturer’s specifications of the equipment. The
annual baseline energy is measured and calculated following the installation. The energy use is again
metered and the reduction in electrical use is documented.
Energy savings for transformer upgrades are calculated as listed below.
KWH baseline = ((KW losses baseline *hours of operation*Operating days per year+ KW losses baseline * 24 *
(365 – Operating days per year)
KWH post = ((KW losses post *hours of operation*Operating days per year+ KW losses post * 24 * (365 –
Operating days per year)
KWH savings = KWH baseline - KWH post
Plug Load Management Upgrades
Energy savings for this ECM are calculated using the manufacturer’s specifications of the controlled
equipment for stand by power consumption and anticipated off hours. The power consumption is multiplied
by the hours the management device would be active resulting in the energy savings.
Refrigeration Motor Upgrades
Energy savings for this ECM are calculated using manufactures data on existing motors to new ECM
motors. The annual baseline energy is measured and calculated following the installation. The energy use is
again metered and the reduction in electrical use is documented.
Equations for Calculation of Energy
KWH baseline = (Volts * Amps * PF *1.732)/1,000 * sample period Interval (hr)
KWH post = (Volts * Amps * PF *1.732)/1,000 * sample period Interval (hr)
KWH savings = KWH baseline - KWH post
Volts = Measured both pre and post installation
Amps = Measured by a programmable data logger
PF = Measured one time for both pre and post installation
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 33
PPrrooggrraamm BB -- EEvvaalluuaattiioonn ooff CClloossiinngg BBeennddeerrssvviillllee EElleemmeennttaarryy SScchhooooll aanndd
RReennoovvaattiinngg aanndd AAddddiinngg oonnttoo AArreennddttssvviillllee EElleemmeennttaarryy SScchhooooll
4th Grade Separation
Air Conditioning All Buildings
Support Services
Space
Collaborative Learning
Pre-K & Special Space
Maintain Community
Schools
Deferred Maintenance
- Addresses
- Partially Addresses
- Does Not Address
FFiigguurree 22..11 –– DDiissttrriicctt PPrriioorriittyy MMaattrriixx
SSuummmmaarryy::
This program was developed and presented to the District by Crabtree, Rohrbaugh, & Associates Architects
as Option #2. This program was developed as a program that address some, but not all, of the
communicated needs of the District. It was a lower cost option for the District to consider for the facility
needs. The cost for Option #2 was budgeted at $14,200,000.00. It is important to note that the study is two
(2) years old.
This program only included deferred maintenance “as required” and was not included in the budget for
Option #2. Our Program B includes the deferred maintenance upgrades identified in Program A.
The core project was at Arendtsville Elementary School. Currently both Arendtsville and Bendersville Elementary
Schools have 3-6 grade alignments. Arendtsville Elementary School would be expanded to allow for the entire
District 3-6 grade population. The school would be fully renovated, and Air Conditioning would be added to
improve the learning environment for the children and staff.
Bendersville Elementary School (175 Student Capacity) is smaller than Arendtsville Elementary School (225 Student
Capacity) and would be closed
The Middle School and High School only included deferred maintenance “as required” and was not included in the
budget for Option #2. Our Program B includes the deferred maintenance upgrades identified in Program A.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 34
ECM Description ECM ECM
Developmen
t Program
Cost Savings Status B
1 Arendtsville Elementary School Building Wide HVAC Upgrade (Cooling) -$ -$ Budget (2)
Deduct - 4-Pipe Unit Ventilators $450K-$550K -$ Budget (2)
Deduct - Classroom Cooling Only (VRF) $1.1M-$1.3M -$ Budget (2)
2 Bendersville Elementary School Buidling Wide HVAC Upgrade (Cooling) -$ -$ Budget (2)
Deduct - 4-Pipe Unit Ventilators $450K-$550K -$ Budget (2)
Deduct - Classroom Cooling Only (VRF) $1.1M-$1.3M -$ Budget (2)
3 Biglerville Elementary Targeted HVAC Upgrade -$ -$ Budget (2)
4 Middle/High School Targeted HVAC Upgrade -$ -$ Budget (2)
5 Middle/High School Targeted Control Upgrade -$ -$ Budget (2)
6 District Wide LED Lighting Upgrades (Interior & Exterior) -$ -$ Budget (2)
7 District Wide Buidling Envelope Upgrades -$ -$ Budget (2)
8 District Wide Mechanical Insulation Upgrade -$ -$ Budget (2)
9 District Wide Transformer Upgrades -$ -$ Budget (2)
10 District Wide Refrigeration Motor Upgrades -$ -$ Budget (2)
11 District Wide Plug Load Management Upgrade -$ -$ Budget (2)
12 Arendtsville Elementary School Addition (Close Bendersville) -$ -$ Budget (2)
Gymnasium Deduct $2.4M-$2.6M -$ Budget (2)
Science Classroom Deduct $225K-$275K -$ Budget (2)
Administration Deduct $225K-$275K -$ Budget (2)
Library Expansion Deduct $225K-$275K -$ Budget (2)
Kitchen Expansion Deduct $250K-$300K -$ Budget (2)
13 Biglerville Elementary School Classroom Addition (Close A.E.S. & B.E.S.) -$ -$ Budget (2)
14Arendtsville Elementary School Addition & Reprogramming (D.A.O. to
B.E.S.)-$ -$ Budget
(2)
15 Existing School Reprogramming -$ -$ Budget (2)
Arendtsville Gymnasium Deduct $1.35M-$1.85M -$ Budget (2)
Arendtsville Four (4) Classroom Addition Deduct $1.65M-$2.15M -$ Budget (2)
Bendersville Gymnasium Deduct $1.35M-$1.85M -$ Budget (2)
Bendersville Four (4) Classroom Addition Deduct $1.65M-$2.15M -$ Budget (2)
Program B
$15.0M-16.5M
20
$5.5M-$6.5M
$9.5M-10.0MActual Project Cost (TPC-S):
Total Project Costs (TPC):
Project Term (Years):
20 Year Energy and Operational Savings (S):
Upper Adams School District Energy Conservation Measures
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 35
Cash Flow
Upper Adams School District
Biglerville, PA
Project Proforma Cash Flows
20 Year Lease Term
One Time Escalation
16,500,000 Electric 0.0%
- Annual Escalation Rates
16,500,000 Electric 3.00%
Oil, Gallons 3.00%
Propane, Gallons3.00%
Natural Gas, CCF3.00%
241,902 Tons, Coal 3.00%
Water 3.00%
Maintenance 3.00%
1 2 3 4 5 6 7 8
Total Avoided Lease Performance Net Accumulated
Year Savings Capital Payments Assurance Savings Savings
Outlays
const. - 0 -
1 241,902 241,902 912,177 1,154,079 - 0 -
2 249,159 249,159 904,920 1,154,079 - 0 -
3 256,634 256,634 897,445 1,154,079 - 0 -
4 264,333 264,333 889,746 1,154,079 - 0 -
5 272,263 272,263 881,816 1,154,079 - 0 -
6 280,431 280,431 873,648 1,154,079 - 0 -
7 288,844 288,844 865,235 1,154,079 - 0 -
8 297,509 297,509 856,570 1,154,079 - 0 -
9 306,434 306,434 847,645 1,154,079 - 0 -
10 315,627 315,627 838,452 1,154,079 - 0 -
11 325,096 325,096 828,983 1,154,079 - 0 -
12 334,849 334,849 819,230 1,154,079 - 0 -
13 344,895 344,895 809,184 1,154,079 - 0 -
14 355,241 355,241 798,838 1,154,079 - 0 -
15 365,899 365,899 788,180 1,154,079 - 0 -
16 376,876 376,876 777,203 1,154,079 - 0 -
17 388,182 388,182 765,897 1,154,079 - 0 -
18 399,827 399,827 754,252 1,154,079 - 0 -
19 411,822 411,822 742,257 1,154,079 - 0 -
20 424,177 424,177 729,902 1,154,079 - 0 -
6,500,000 6,500,000 16,581,580 23,081,580 - 0
Guaranteed Energy Savings Project
Total Project Cost
Less: Customer Equity
Energy &
Operational
Savings
Total Amount Financed
Total First Year Savings
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 36
FFiigguurree 22..22 –– SScchheemmaattiicc DDeessiiggnn ooff AArreennddttssvviillllee EElleemmeennttaarryy SScchhooooll
Currently the entire District’s K-3 student base attends Biglerville Elementary. Because of the current
configuration, the students get split up to go to grades 4-6 at Arendtsville and Bendersville Elementary
Schools. This program addresses the 4th Grade Separation issues that the District currently experiences by
consolidating the entire 4-6 grade student base in Arendtsville Elementary School.
Both Arendtsville and Bendersville Elementary Schools are heating only buildings and do not provide
cooling. This program addresses this issue by providing an HVAC upgrade to provide cooling for
Arendtsville and closing Bendersville.
The District currently lacks Support Services Space in all of their schools. This program partially addresses
this issued by providing these spaces for Arendtsville Elementary School but does not provide any
additional spaces in Biglerville Elementary School or the Middle/High Schools.
The District is currently in need of additional Pre-K space in Biglerville Elementary School and Special
Education Space in the Middle/High Schools. This program does not address this issue.
The District currently has schools in Arendtsville, Bendersville, and Biglerville. This program would
remove a community school from Bendersville.
There is currently a substantial list of Deferred Maintenance items that are identified in the District Wide
Facilities Survey in this submission. Our Program B addresses the Deferred Maintenance items in
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 37
Proposed VUV
Arendtsville Elementary School but does not address any of the deferred maintenance items in the other
schools in the District.
Facility Improvement Measures:
Individual write-ups for the deferred maintenance measures and energy conservations measures, ECM’s 3-
11 in the above program table, can be found in Program A.
AArreennddttssvviillllee EElleemmeennttaarryy SScchhooooll BBuuiillddiinngg WWiiddee HHVVAACC UUppggrraaddee ((CCoooolliinngg))
Arendtsville Elementary School currently has very limited
cooling within the building. The cafeteria and library are
provided with split system cooling. The office area is
provided with self-contained thru-wall units for cooling.
McClure is proposing to provide cooling for all of the
Arendtsville classrooms. The existing heating-only unit
ventilators would be removed and replaced with tall
vertical heat pump unit ventilator (VUV) with DX cooling
and HW heating. The VUV will operate as a heat pump
when outdoor ambient temperatures are above 35°F and
heat pump operation is most efficient. During the coldest
periods of winter, the hot water heating coil will provide
space heating. The existing unit ventilator louver will be
insulated and blanked off. A new louver will be installed to
provide the code required outdoor airflow to the unit.
Supply air distribution for each unit will be provided with
overhead ductwork. This improves the thermal comfort of
the occupants as there will be more even air distribution throughout the spaces rather than the existing
system with air blown along the perimeter at one location. Additionally, each VUV will be provided with a
variable speed supply fan for comfort control and energy savings, enthalpy wheel, modulating refrigerant
reheat for humidity control, and demand-controlled ventilation (DCV). The DCV monitors the carbon
dioxide levels within the space and modulates the outdoor air provided in response.
Deduct Alternative: 4-pipe Unit Ventilators – As an alternative to the VUV solution recommended above,
McClure is proposing to provide a 4-pipe unit ventilator deduct option. New unit ventilators with chilled
water and hot water coils will be provided in the location of the existing. The existing outdoor air louvers at
the back of the units will be reused. A new air cooled chiller will be provided on grade. Chilled water
piping will be routed underground from the chiller to the building. New duty/standby chilled water pumps
will be provided in the existing boiler room along with chilled water piping accessories like air/dirt
separator, expansion tank, etc. The chilled water piping will be routed above the ceiling to the 4-pipe
classroom unit ventilators. The unit ventilators will be provided with an EC fan motor to modulate supply
airflow to the classrooms. This will improve the thermal comfort in the space and reduce unit noise.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 38
Operational & Maintenance Savings:
The Operational & Maintenance Savings are made up of maintenance savings, transportation savings (or
increases), and full-time employee reduction. These savings are based on historical information provided by
the District as well as increases and savings stipulated by the District.
Maintenance:
The Bendersville and Arendtsville Elementary Schools are the two oldest schools in the District. There are
potential for savings in those buildings from upgrading infrastructure as well as closing one of the schools.
The savings can be determined by looking at historical data from the District as the project is further
developed.
Transportation:
The Bendersville and Arendtsville Elementary Schools have students that currently walk to school. When
Bendersville Elementary School is closed, an additional bus route will be needed to transport those students
to Arendtsville Elementary School. The District has stipulated that the cost of an additional bus route would
be $35,000-$40,000 per year.
Full Time Employees:
Because Bendersville and Arendtsville Elementary Schools have similar uses, there is the potential for
reducing duplicate employees. However, because of the curriculum needs, the reduction in full time
employees is anticipated to only be one (1). This reduction would occur through attrition and would save
$200,000.00 per year, beginning in 5 years.
Energy Savings:
Energy Savings strategies and calculations can be found above in Program A. The strategies and
methodology will carry through each of the programs for any measures that involve energy savings.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 39
PPrrooggrraamm CC -- EEvvaalluuaattiioonn ooff CClloossiinngg AArreennddttssvviillllee EElleemmeennttaarryy SScchhooooll aanndd
BBeennddeerrssvviillllee EElleemmeennttaarryy SScchhooooll aanndd RReennoovvaattiinngg aanndd AAddddiinngg oonnttoo
BBiigglleerrvviillllee EElleemmeennttaarryy SScchhooooll
4th Grade Separation
Air Conditioning All Buildings
Support Services
Space
Collaborative Learning
Pre-K & Special Ed
Space
Maintain Community
Schools
Deferred Maintenance
- Addresses
- Partially Addresses
- Does Not Address
FFiigguurree 33..11 –– DDiissttrriicctt PPrriioorriittyy MMaattrriixx
Summary:
This program was developed by McClure Company as a part of this response. This option would include
building an addition on Biglerville Elementary.
Our Program C includes the deferred maintenance upgrades identified in Program A.
The entire project would be at Biglerville Elementary School and would include a 68,000 square foot
addition. The new addition is sized appropriately to house the District’s entire Kindergarten through Sixth
Grade population.
Bendersville Elementary School and Arendtsville Elementary School would be closed.
The Middle School and High School only included deferred maintenance “as required” and was not
included in the budget for Option 2.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 40
ECM Description ECM ECM
Developmen
t Program
Cost Savings Status C
1 Arendtsville Elementary School Building Wide HVAC Upgrade (Cooling) -$ -$ Budget (2)
Deduct - 4-Pipe Unit Ventilators $450K-$550K -$ Budget (2)
Deduct - Classroom Cooling Only (VRF) $1.1M-$1.3M -$ Budget (2)
2 Bendersville Elementary School Buidling Wide HVAC Upgrade (Cooling) -$ -$ Budget (2)
Deduct - 4-Pipe Unit Ventilators $450K-$550K -$ Budget (2)
Deduct - Classroom Cooling Only (VRF) $1.1M-$1.3M -$ Budget (2)
3 Biglerville Elementary Targeted HVAC Upgrade -$ -$ Budget (2)
4 Middle/High School Targeted HVAC Upgrade -$ -$ Budget (2)
5 Middle/High School Targeted Control Upgrade -$ -$ Budget (2)
6 District Wide LED Lighting Upgrades (Interior & Exterior) -$ -$ Budget (2)
7 District Wide Buidling Envelope Upgrades -$ -$ Budget (2)
8 District Wide Mechanical Insulation Upgrade -$ -$ Budget (2)
9 District Wide Transformer Upgrades -$ -$ Budget (2)
10 District Wide Refrigeration Motor Upgrades -$ -$ Budget (2)
11 District Wide Plug Load Management Upgrade -$ -$ Budget (2)
12 Arendtsville Elementary School Addition (Close Bendersville) -$ -$ Budget (2)
Gymnasium Deduct $2.4M-$2.6M -$ Budget (2)
Science Classroom Deduct $225K-$275K -$ Budget (2)
Administration Deduct $225K-$275K -$ Budget (2)
Library Expansion Deduct $225K-$275K -$ Budget (2)
Kitchen Expansion Deduct $250K-$300K -$ Budget (2)
13 Biglerville Elementary School Classroom Addition (Close A.E.S. & B.E.S.) -$ -$ Budget (2)
14Arendtsville Elementary School Addition & Reprogramming (D.A.O. to
B.E.S.)-$ -$ Budget
(2)
15 Existing School Reprogramming -$ -$ Budget (2)
Arendtsville Gymnasium Deduct $1.35M-$1.85M -$ Budget (2)
Arendtsville Four (4) Classroom Addition Deduct $1.65M-$2.15M -$ Budget (2)
Bendersville Gymnasium Deduct $1.35M-$1.85M -$ Budget (2)
Bendersville Four (4) Classroom Addition Deduct $1.65M-$2.15M -$ Budget (2)
Program C
$19.0M-$20.5M
20
$6.0M-$7.0M
$13.0M-$13.5MActual Project Cost (TPC-S):
Total Project Costs (TPC):
Project Term (Years):
20 Year Energy and Operational Savings (S):
Upper Adams School District Energy Conservation Measures
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 41
CCaasshh FFllooww
Upper Adams School District
Biglerville, PA
Project Proforma Cash Flows
20 Year Lease Term
One Time Escalation
20,500,000 Electric 0.0%
- Annual Escalation Rates
20,500,000 Electric 3.00%
Oil, Gallons 3.00%
Propane, Gallons3.00%
Natural Gas, CCF3.00%
260,510 Tons, Coal 3.00%
Water 3.00%
Maintenance 3.00%
1 2 3 4 5 6 7 8
Total Avoided Lease Performance Net Accumulated
Year Savings Capital Payments Assurance Savings Savings
Outlays
const. - 0 -
1 260,510 260,510 1,173,346 1,433,856 - 0 -
2 268,325 268,325 1,165,530 1,433,856 - 0 -
3 276,375 276,375 1,157,481 1,433,856 - 0 -
4 284,666 284,666 1,149,189 1,433,856 - 0 -
5 293,206 293,206 1,140,649 1,433,856 - 0 -
6 302,002 302,002 1,131,853 1,433,856 - 0 -
7 311,063 311,063 1,122,793 1,433,856 - 0 -
8 320,394 320,394 1,113,461 1,433,856 - 0 -
9 330,006 330,006 1,103,850 1,433,856 - 0 -
10 339,906 339,906 1,093,949 1,433,856 - 0 -
11 350,104 350,104 1,083,752 1,433,856 - 0 -
12 360,607 360,607 1,073,249 1,433,856 - 0 -
13 371,425 371,425 1,062,431 1,433,856 - 0 -
14 382,568 382,568 1,051,288 1,433,856 - 0 -
15 394,045 394,045 1,039,811 1,433,856 - 0 -
16 405,866 405,866 1,027,990 1,433,856 - 0 -
17 418,042 418,042 1,015,814 1,433,856 - 0 -
18 430,583 430,583 1,003,272 1,433,856 - 0 -
19 443,501 443,501 990,355 1,433,856 - 0 -
20 456,806 456,806 977,050 1,433,856 - 0 -
7,000,000 7,000,000 21,677,114 28,677,115 - 0
Guaranteed Energy Savings Project
Total Project Cost
Less: Customer Equity
Energy &
Operational
Savings
Total Amount Financed
Total First Year Savings
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 42
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Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 43
Existing DX Unit
Currently the entire District’s K-3 student base attends Biglerville Elementary. Because of the current
configuration, the students split to go to grades 4-6 at Arendtsville and Bendersville Elementary Schools.
This program addresses the 4th Grade Separation issues that the District currently experiences by
consolidating the entire K-6 grade student base in Biglerville Elementary School.
Both Arendtsville and Bendersville Elementary Schools are heating only buildings and do not provide
cooling. This program addresses this issue by closing both Arendtsville and Bendersville Elementary
Schools.
The District currently lacks Support Services Space in all of their schools. This program partially addresses
this issued by providing these spaces for Biglerville Elementary School but does not provide any additional
spaces in the Middle/High Schools.
The District is currently in need of additional Pre-K space in Biglerville Elementary School. The program
addresses this issue by providing additional space for the Pre-K program.
The District is currently in need of additional Special Education Space in the Middle/High Schools. This
program does not address this issue.
The District currently has schools in Arendtsville, Bendersville, and Biglerville. This program would
remove a community school from Arendtsville and Bendersville.
There is currently a substantial list of Deferred Maintenance items that are identified in the District Wide
Facilities Survey in this submission. This program addresses the Deferred Maintenance items in
Arendtsville Elementary School but does not address any of the deferred maintenance items in the other
schools in the District.
FFaacciilliittyy IImmpprroovveemmeenntt MMeeaassuurreess::
Individual write-ups for the deferred maintenance measures and energy conservations measures, ECM’s 3-
11 in the above program table, can be found in Program A.
Biglerville Elementary School Classroom Addition HVAC Upgrade
In addition to the defined scope in Program A under Deferred
Maintenance for Biglerville Elementary School, McClure Company is
proposing to extend a system of similar design to the addition on
Biglerville Elementary School. This design will incorporate the use of
either Air Handling Units or Roof Top Units connected to a Variable Air
Volume discharge system. However, during the investment grade audit
this design will be further studied as well as potential other design
considerations.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 44
Operational & Maintenance Savings:
The Operational & Maintenance Savings are made up of maintenance savings, transportation savings (or
increases), and full-time employee reduction. These savings are based on historical information provided by
the District as well as increases and savings stipulated by the District
Maintenance:
The Bendersville and Arendtsville Elementary Schools are the two oldest schools in the District. There are
potential for savings in those buildings from upgrading infrastructure as well as closing one of the schools.
The savings can be determined by looking at historical data from the District as the project is further
developed.
Transportation:
The Bendersville and Arendtsville Elementary Schools have students that currently walk to school. When
Bendersville Elementary School is closed, an additional bus route will be needed to transport those students
to Arendtsville Elementary School. The District has stipulated that the cost of an additional bus route would
be $35,000-$40,000 per year.
Full Time Employees:
Because Bendersville and Arendtsville Elementary Schools have similar uses, there is the potential for
reducing duplicate employees. However, because of the curriculum needs, the reduction in full time
employees is anticipated to only be one (1). This reduction would occur through attrition and would save
$200,000.00 per year, beginning in 5 years.
Energy Savings:
Energy Savings strategies and calculations can be found above in Program A. The strategies and
methodology will carry through each of the programs for any measures that involve energy savings.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 45
Program D - Evaluation of Renovating, Adding onto, and Reprogramming
Arendtsville Elementary School as a 3-6 Grade School, Reprogramming
Biglerville Elementary School as a K-2 School and Repurposing
Bendersville Elementary School as the New District Office
4th Grade Separation
Air Conditioning All Buildings
Support Services
Space
Collaborative Learning
Pre-K & Special Ed
Space
Maintain Community
Schools
Deferred Maintenance
- Addresses
- Partially Addresses
- Does Not Address
FFiigguurree 44..11 –– DDiissttrriicctt PPrriioorriittyy MMaattrriixx
Summary:
This program was developed by McClure Company as a part of this response. This option would include
building a larger addition onto Arendtsville Elementary School and reprogramming the grades. The new
programming would include K-2 at Biglerville and 3-6 grades at Arendtsville Elementary School.
Bendersville Elementary School would be repurposed as the new District Office and the existing District
Office would be renovated to create new educational space for the Middle/High Schools.
The core project was at Arendtsville Elementary School. Currently both Arendtsville and Bendersville
Elementary Schools have 3-6 grade alignments. Arendtsville Elementary School would be expanded to
allow for the entire District 3-6 grade population. The school would be fully renovated, and Air
Conditioning would be added to improve the learning environment for the children and staff.
Bendersville Elementary School (175 Student Capacity) is smaller than Arendtsville Elementary School
(225 Student Capacity) and would become the new District Office.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 46
ECM Description ECM ECM
Developmen
t Program
Cost Savings Status D
1 Arendtsville Elementary School Building Wide HVAC Upgrade (Cooling) -$ -$ Budget (2)
Deduct - 4-Pipe Unit Ventilators $450K-$550K -$ Budget (2)
Deduct - Classroom Cooling Only (VRF) $1.1M-$1.3M -$ Budget (2)
2 Bendersville Elementary School Buidling Wide HVAC Upgrade (Cooling) -$ -$ Budget (2)
Deduct - 4-Pipe Unit Ventilators $450K-$550K -$ Budget (2)
Deduct - Classroom Cooling Only (VRF) $1.1M-$1.3M -$ Budget (2)
3 Biglerville Elementary Targeted HVAC Upgrade -$ -$ Budget (2)
4 Middle/High School Targeted HVAC Upgrade -$ -$ Budget (2)
5 Middle/High School Targeted Control Upgrade -$ -$ Budget (2)
6 District Wide LED Lighting Upgrades (Interior & Exterior) -$ -$ Budget (2)
7 District Wide Buidling Envelope Upgrades -$ -$ Budget (2)
8 District Wide Mechanical Insulation Upgrade -$ -$ Budget (2)
9 District Wide Transformer Upgrades -$ -$ Budget (2)
10 District Wide Refrigeration Motor Upgrades -$ -$ Budget (2)
11 District Wide Plug Load Management Upgrade -$ -$ Budget (2)
12 Arendtsville Elementary School Addition (Close Bendersville) -$ -$ Budget (2)
Gymnasium Deduct $2.4M-$2.6M -$ Budget (2)
Science Classroom Deduct $225K-$275K -$ Budget (2)
Administration Deduct $225K-$275K -$ Budget (2)
Library Expansion Deduct $225K-$275K -$ Budget (2)
Kitchen Expansion Deduct $250K-$300K -$ Budget (2)
13 Biglerville Elementary School Classroom Addition (Close A.E.S. & B.E.S.) -$ -$ Budget (2)
14Arendtsville Elementary School Addition & Reprogramming (D.A.O. to
B.E.S.)-$ -$ Budget
(2)
15 Existing School Reprogramming -$ -$ Budget (2)
Arendtsville Gymnasium Deduct $1.35M-$1.85M -$ Budget (2)
Arendtsville Four (4) Classroom Addition Deduct $1.65M-$2.15M -$ Budget (2)
Bendersville Gymnasium Deduct $1.35M-$1.85M -$ Budget (2)
Bendersville Four (4) Classroom Addition Deduct $1.65M-$2.15M -$ Budget (2)
Program D
$18.5M-$20.0M
20
$4.0M-$5.0M
$14.5M-15.0MActual Project Cost (TPC-S):
Total Project Costs (TPC):
Project Term (Years):
20 Year Energy and Operational Savings (S):
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 47
CCaasshh FFllooww
Upper Adams School District
Biglerville, PA
Project Proforma Cash Flows
20 Year Lease Term
One Time Escalation
20,000,000 Electric 0.0%
- Annual Escalation Rates
20,000,000 Electric 3.00%
Oil, Gallons 3.00%
Propane, Gallons3.00%
Natural Gas, CCF3.00%
186,079 Tons, Coal 3.00%
Water 3.00%
Maintenance 3.00%
1 2 3 4 5 6 7 8
Total Avoided Lease Performance Net Accumulated
Year Savings Capital Payments Assurance Savings Savings
Outlays
const. - 0 -
1 186,079 186,079 1,212,805 1,398,884 - 0 -
2 191,661 191,661 1,207,223 1,398,884 - 0 -
3 197,411 197,411 1,201,473 1,398,884 - 0 -
4 203,333 203,333 1,195,551 1,398,884 - 0 -
5 209,433 209,433 1,189,451 1,398,884 - 0 -
6 215,716 215,716 1,183,168 1,398,884 - 0 -
7 222,188 222,188 1,176,696 1,398,884 - 0 -
8 228,853 228,853 1,170,030 1,398,884 - 0 -
9 235,719 235,719 1,163,165 1,398,884 - 0 -
10 242,790 242,790 1,156,093 1,398,884 - 0 -
11 250,074 250,074 1,148,810 1,398,884 - 0 -
12 257,576 257,576 1,141,307 1,398,884 - 0 -
13 265,304 265,304 1,133,580 1,398,884 - 0 -
14 273,263 273,263 1,125,621 1,398,884 - 0 -
15 281,461 281,461 1,117,423 1,398,884 - 0 -
16 289,904 289,904 1,108,979 1,398,884 - 0 -
17 298,601 298,601 1,100,282 1,398,884 - 0 -
18 307,560 307,560 1,091,324 1,398,884 - 0 -
19 316,786 316,786 1,082,097 1,398,884 - 0 -
20 326,290 326,290 1,072,594 1,398,884 - 0 -
5,000,000 5,000,000 22,977,672 27,977,673 - 0
Guaranteed Energy Savings Project
Total Project Cost
Less: Customer Equity
Energy &
Operational
Savings
Total Amount Financed
Total First Year Savings
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 48
Figure 4.2 – Schematic Design of the Arendtsville Elementary School
Currently the entire District’s K-3 student base attends Biglerville Elementary. Because of the current
configuration, the students get split up to go to grades 4-6 at Arendtsville and Bendersville Elementary
Schools. This program addresses the 4th Grade Separation issues that the District currently experiences by
consolidating the entire 3-6 grade student base in Arendtsville Elementary School.
Both Arendtsville and Bendersville Elementary Schools are heating only buildings and do not provide
cooling. This program addresses this issue by providing an HVAC upgrade to provide cooling for
Arendtsville and Bendersville.
The District currently lacks Support Services Space in all of their schools. This program partially addresses
this issued by providing these spaces for Arendtsville Elementary School, reprogramming the schools to
move 3rd grade out of Biglerville Elementary School and moving the District Office to Bendersville
Elementary School. This creates room at both Biglerville (approx. 6 classrooms) and the Middle/High
Schools for Support services, an additional Pre-K, and Special Education in the Middle/High Schools.
The District currently has schools in Arendtsville, Bendersville, and Biglerville. This program would
continue to operate a facility in all three (3) municipalities.
There is currently a substantial list of Deferred Maintenance items that are identified in the District Wide
Facilities Survey in this submission. This program addresses the Deferred Maintenance items in
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 49
Arendtsville Elementary School and Bendersville Elementary School but does not address any of the
deferred maintenance items in the other schools in the District.
FFaacciilliittyy IImmpprroovveemmeenntt MMeeaassuurreess::
Individual write-ups for the deferred maintenance measures and energy conservations measures, ECM’s 3-
11 in the above program table, can be found in Program A. The Arendtsville Elementary School HVAC
Upgrade can be reference in Program B.
Bendersville Elementary School Building Wide HVAC Upgrade (Cooling)
Bendersville Elementary School currently has very limited cooling within the building. The library and
office area are provided with split system cooling. McClure is proposing to provide cooling for all of the
Bendersville classrooms. The existing heating-only unit ventilators would be removed and replaced with
tall vertical heat pump unit ventilator (VUV) with DX cooling and HW heating. The VUV will operate as a
heat pump when outdoor ambient temperatures are above 35°F and heat pump operation is most efficient.
During the coldest periods of winter, the hot water heating coil will provide space heating. The existing unit
ventilator louver will be insulated and blanked off. A new louver will be installed to provide the code
required outdoor airflow to the unit. Supply air distribution for each unit will be provided with overhead
ductwork. This improves the thermal comfort of the occupants as there will be more even air distribution
throughout the spaces rather than the existing system with air blown along the perimeter at one location.
Additionally, each VUV will be provided with a variable speed supply fan for comfort control and energy
savings, enthalpy wheel, modulating refrigerant reheat for humidity control, and demand controlled
ventilation (DCV). The DCV monitors the carbon dioxide levels within the space and modulates the
outdoor air provided in response.
Deduct Alternative: 4-pipe Unit Ventilators – As an alternative to the VUV solution recommended above,
McClure is proposing to provide a 4-pipe unit ventilator deduct option. New unit ventilators with chilled
water and hot water coils will be provided in the location of the existing. The existing outdoor air louvers at
the back of the units will be reused. A new air-cooled chiller will be provided on grade. Chilled water
piping will be routed underground from the chiller to the building. New duty/standby chilled water pumps
will be provided in the existing boiler room along with chilled water piping accessories like air/dirt
separator, expansion tank, etc. The chilled water piping will be routed above the ceiling to the 4-pipe classroom unit ventilators. The unit ventilators will be provided with an EC fan motor to modulate supply airflow to
the classrooms. This will improve the thermal comfort in the space and reduce unit noise.
Operational & Maintenance Savings:
The Operational & Maintenance Savings are made up of maintenance savings, transportation savings (or
increases), and full-time employee reduction. These savings are based on historical information provided by
the District as well as increases and savings stipulated by the District
Maintenance:
The Bendersville and Arendtsville Elementary Schools are the two oldest schools in the District. There are
potential for savings in those buildings from upgrading infrastructure as well as closing one of the schools.
The savings can be determined by looking at historical data from the District as the project is further
developed.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 50
Transportation:
The Bendersville and Arendtsville Elementary Schools have students that currently walk to school. When
Bendersville Elementary School is closed, an additional bus route will be needed to transport those students
to Arendtsville Elementary School. The District has stipulated that the cost of an additional bus route would
be $35,000-$40,000 per year.
Full Time Employees:
Because Bendersville and Arendtsville Elementary Schools have similar uses, there is the potential for
reducing duplicate employees. However, because of the curriculum needs, the reduction in full time
employees is anticipated to only be one (1). This reduction would occur through attrition and would save
$200,000.00 per year, beginning in 5 years.
Energy Savings:
Energy Savings strategies and calculations can be found above in Program A. The strategies and
methodology will carry through each of the programs for any measures that involve energy savings.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 51
Program E - Evaluation of Renovating and Reprogramming Arendtsville Elementary School and Bendersville Elementary School as a K-2 Intermediate School and Reprogramming Biglerville Elementary School as a 3-6 School
4th Grade Separation
Air Conditioning All Buildings
Support Services
Space
Collaborative Learning
Pre-K & Special Ed
Space
Maintain Community
Schools
Deferred Maintenance
- Addresses
- Partially Addresses
- Does Not Address
FFiigguurree 55..11 –– DDiissttrriicctt PPrriioorriittyy MMaattrriixx
Summary:
This program was developed by McClure Company as a part of this response. This is the lowest cost option
that addresses the majority of the District needs. The program includes reprogramming Arendtsville
Elementary School and Bendersville Elementary School as Primary K-2 schools, reprogramming Biglerville
Elementary School as an Elementary 3-6 school, and addressing the District’s deferred maintenance. This
option includes additional space however it could be done keeping existing facilities, but that will need to
further study with the District during the investment grade audit.
Currently the entire District’s K-3 student base attends Biglerville Elementary. Because of the current
configuration, the students get split up to go to grades 4-6 at Arendtsville and Bendersville Elementary
Schools. This program addresses the 4th Grade Separation issues that the District currently experiences by
consolidating the entire 3-6 grade student base in Arendtsville Elementary School.
Both Arendtsville and Bendersville Elementary Schools are heating only buildings and do not provide
cooling. This program addresses this issue by providing an HVAC upgrade to provide cooling for
Arendtsville and Bendersville.
The District currently lacks Support Services Space, An additional Pre-K Classroom, and a Special
Education Classroom in the High School. This program addresses this issue by providing the entire student
body with computer tablets or laptop computers. This would allow the District to repurpose the computer
rooms. Additionally, the Libraries can be repurposed as Media Centers. This would add additional space
for Support Services. Representative layouts of these types of rooms are included below.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 52
ECM Description ECM ECM
Developmen
t Program
Cost Savings Status E
1 Arendtsville Elementary School Building Wide HVAC Upgrade (Cooling) -$ -$ Budget (2)
Deduct - 4-Pipe Unit Ventilators $450K-$550K -$ Budget (2)
Deduct - Classroom Cooling Only (VRF) $1.1M-$1.3M -$ Budget (2)
2 Bendersville Elementary School Buidling Wide HVAC Upgrade (Cooling) -$ -$ Budget (2)
Deduct - 4-Pipe Unit Ventilators $450K-$550K -$ Budget (2)
Deduct - Classroom Cooling Only (VRF) $1.1M-$1.3M -$ Budget (2)
3 Biglerville Elementary Targeted HVAC Upgrade -$ -$ Budget (2)
4 Middle/High School Targeted HVAC Upgrade -$ -$ Budget (2)
5 Middle/High School Targeted Control Upgrade -$ -$ Budget (2)
6 District Wide LED Lighting Upgrades (Interior & Exterior) -$ -$ Budget (2)
7 District Wide Buidling Envelope Upgrades -$ -$ Budget (2)
8 District Wide Mechanical Insulation Upgrade -$ -$ Budget (2)
9 District Wide Transformer Upgrades -$ -$ Budget (2)
10 District Wide Refrigeration Motor Upgrades -$ -$ Budget (2)
11 District Wide Plug Load Management Upgrade -$ -$ Budget (2)
12 Arendtsville Elementary School Addition (Close Bendersville) -$ -$ Budget (2)
Gymnasium Deduct $2.4M-$2.6M -$ Budget (2)
Science Classroom Deduct $225K-$275K -$ Budget (2)
Administration Deduct $225K-$275K -$ Budget (2)
Library Expansion Deduct $225K-$275K -$ Budget (2)
Kitchen Expansion Deduct $250K-$300K -$ Budget (2)
13 Biglerville Elementary School Classroom Addition (Close A.E.S. & B.E.S.) -$ -$ Budget (2)
14Arendtsville Elementary School Addition & Reprogramming (D.A.O. to
B.E.S.)-$ -$ Budget
(2)
15 Existing School Reprogramming -$ -$ Budget (2)
Arendtsville Gymnasium Deduct $1.35M-$1.85M -$ Budget (2)
Arendtsville Four (4) Classroom Addition Deduct $1.65M-$2.15M -$ Budget (2)
Bendersville Gymnasium Deduct $1.35M-$1.85M -$ Budget (2)
Bendersville Four (4) Classroom Addition Deduct $1.65M-$2.15M -$ Budget (2)
Program E
$12.0M-$14.0M
20
$2.0M-$3.0M
$10.0M-$11.0MActual Project Cost (TPC-S):
Total Project Costs (TPC):
Project Term (Years):
20 Year Energy and Operational Savings (S):
Upper Adams School District Energy Conservation Measures
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 53
CCaasshh FFllooww
Upper Adams School District
Biglerville, PA
Project Proforma Cash Flows
20 Year Lease Term
One Time Escalation
14,000,000 Electric 0.0%
- Annual Escalation Rates
14,000,000 Electric 3.00%
Oil, Gallons 3.00%
Propane, Gallons3.00%
Natural Gas, CCF3.00%
111,647 Tons, Coal 3.00%
Water 3.00%
Maintenance 3.00%
1 2 3 4 5 6 7 8
Total Avoided Lease Performance Net Accumulated
Year Savings Capital Payments Assurance Savings Savings
Outlays
const. - 0 -
1 111,647 111,647 867,571 979,219 - 0 -
2 114,997 114,997 864,222 979,219 - 0 -
3 118,446 118,446 860,772 979,219 - 0 -
4 122,000 122,000 857,219 979,219 - 0 -
5 125,660 125,660 853,559 979,219 - 0 -
6 129,430 129,430 849,789 979,219 - 0 -
7 133,313 133,313 845,906 979,219 - 0 -
8 137,312 137,312 841,907 979,219 - 0 -
9 141,431 141,431 837,787 979,219 - 0 -
10 145,674 145,674 833,544 979,219 - 0 -
11 150,044 150,044 829,174 979,219 - 0 -
12 154,546 154,546 824,673 979,219 - 0 -
13 159,182 159,182 820,036 979,219 - 0 -
14 163,958 163,958 815,261 979,219 - 0 -
15 168,876 168,876 810,342 979,219 - 0 -
16 173,943 173,943 805,276 979,219 - 0 -
17 179,161 179,161 800,058 979,219 - 0 -
18 184,536 184,536 794,683 979,219 - 0 -
19 190,072 190,072 789,147 979,219 - 0 -
20 195,774 195,774 783,445 979,219 - 0 -
3,000,000 3,000,000 16,584,371 19,584,371 - 0
Guaranteed Energy Savings Project
Total Project Cost
Less: Customer Equity
Energy &
Operational
Savings
Total Amount Financed
Total First Year Savings
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
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In addition to the repurposed space, we are recommending replacing the furniture in Arendtsville and
Bendersville Elementary Schools. This will make the room more customizable and allow for collaborative
learning. Sample layouts of these rooms are below.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
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Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 65
FFaacciilliittyy IImmpprroovveemmeenntt MMeeaassuurreess::
Individual write-ups for the deferred maintenance measures and energy conservations measures, ECM’s 3-
11 in the above program table, can be found in Program A. The Arendtsville Elementary School HVAC
Upgrade can be referenced in Program B and the Bendersville Elementary School HVAC Upgrade can be
referenced in Program D.
Operational & Maintenance Savings:
The Operational & Maintenance Savings are made up of maintenance savings, transportation savings (or
increases), and full-time employee reduction. These savings are based on historical information provided by
the District as well as increases and savings stipulated by the District
Maintenance:
The Bendersville and Arendtsville Elementary Schools are the two oldest schools in the District. There are
potential for savings in those buildings from upgrading infrastructure as well as closing one of the schools.
The savings can be determined by looking at historical data from the District as the project is further
developed.
Transportation:
There would be no transportation savings in this program.
Full Time Employees:
There would be no impact on Full Time Employees.
Energy Savings:
Energy Savings strategies and calculations can be found above in Program A. The strategies and
methodology will carry through each of the programs for any measures that involve energy savings.
Upper Adams School District Request for Proposal of Qualifications Response
March 6, 2018
Page 66
Appendix A: Commissioning Plan Proposed Commissioning Plan
The purpose of the commissioning plan is to guide the installation contractor and commissioning team
through an effective process.
The commissioning tasks for the contractors will be identified in the commissioning specification and will
include:
• General commissioning requirements common to all systems and assemblies
• Detailed description of the responsibilities of all parties
• Details of the commissioning process (i.e. schedule and sequence of activities)
• Reporting & documentation requirements
• Alternatives to coordination issues
• Deficiency resolution
• Commissioning meetings
• Submittals
• O& M Manuals
• Construction Checklists
• Functional testing process and specific functional test requirements including acceptance criteria
• As-built drawings
Complete Final Commissioning Report
During post-construction, the commissioning supervisor is responsible for delivering a final commissioning
report. The final commissioning report shall include at a minimum:
• A statement that systems have been completed in accordance with the contract documents and that
the systems are performing in accordance with the final Owner’s Project Requirements document
• Identification and discussion of any substitutions, compromises or variances between the final
design intent, contract documents and as-built conditions
• Description of components and systems that exceed Owner’s Project Requirements and those which
do not meet the requirements and why
• Summary of all issues resolved and unresolved and any recommendations for resolution
• Post-Construction activities and results including deferred & seasonal testing results, test data
reports and additional training documentation
• Lessons learned for future commissioning project efforts
The final commissioning report will serve as a critical reference and benchmark document for future re
commissioning of the facility. In addition, the commissioning supervisor is responsible at this stage to
assure the design professional updates to the CAD As-Built drawings have been completed.
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Levels of Intensity
Proposed Energy Conservation Measures (ECMs) can vary greatly in size, scope and complexity. Systems
can be of a critical or highly specialized nature or can be as simple as plugging in a new specialized control.
Because of this potential for variance, McClure Company will employ three different levels of
commissioning intensity.
Level 1 - System Readiness and Startup
The McClure Company project manager, commissioning supervisor, and appropriate subcontractor shall
perform Level 1 Commissioning during the construction and acceptance phases of the project. This level
basically involves a visual inspection of the installation.
The contractor performs all required tasks. The Commissioning supervisor documents the installation. One
example of an ECM specific to this project that level 1 commissioning is appropriate is the vending misers.
Level 1 commissioning is intended to:
• Ensure that the contractor meets basic contractual requirements to produce a complete
installation, in accordance with the contract documents.
• Help the contractor plan, organize, and coordinate that part of his/her work related to completing
the installation and getting equipment and systems ready to start properly, safely, and on
schedule.
• Identify problems that may arise and provide a mechanism for problem resolution by the
responsible parties, with necessary follow-up.
• Provide documentation showing that system installation is in accordance with requirements.
Level 2 - Initial Operation
Level 2 commissioning requires the pre-start up testing of the various systems. The commissioning
supervisor along with the appropriate subcontractor conducts systems tests to ensure system condition and
capacities.
Level 2 commissioning is proper level of commissioning for an ECM that acts as an independent system
and is not a component of a larger integrated system. An example of an independent system that is proposed
for this project is the steam and condensate replacement. While the replacement of the steam and condensate
system will have an impact on energy savings, the replacement of the steam and condensate system once it
has been pressure tested and no longer leaks, will not have an impact on heating systems.
Level 2 commissioning is intended to include comprehensive pre-start up checks and tests, and to:
• Ensure that the contractor meets basic contractual requirements to produce a fully functioning
installation in accordance with the contract documents.
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• Ensure that system operations are checked, and that specified performance is achieved in all
respects. This is where McClure Company’s approach of using the service of an independent
commissioning supervisor really adds value.
• Provide documentation showing that system operation is in accordance with requirements.
• Ensure that the contractor is able to operate the equipment and systems, and can demonstrate
system performance according to contract requirements.
• Provide a framework for giving training demonstrations in proper systems operation to the
Client(s), and for providing maintenance instructions and recommendations for the completed
system.
Level 3 - Functional System Test
Level 3 commissioning is the most detailed and exhaustive application of the commissioning process.
Level 3 is the required level of commissioning when the individual components of the system are integrated
into a control system. Dual fuel summer boilers are an example of a system that will require level 3
commissioning.
Level 3 commissioning is intended to:
• Ensure that systems operation, including all control sequences, is adequately checked and that
functional performance, as specified by the requirements, is achieved in all respects.
• Provide documentation that reflects system operation in accordance with requirements.
• Ensure that the contractor is able to operate the equipment and systems, and demonstrate system
performance and functionality (according to contract requirements), to the client(s).
• Provide a framework for giving training in proper systems operation to the clients(s), and for
providing maintenance instructions and recommendations for the completed system.
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March 6, 2018
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Appendix B: Certificates and Letter of Recommendations
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