Request for ProposalSupplier shall submit four (4) hardcopies and one (1) softcopies of as built final drawings of Stainless Steel pallets. The drawings shall be of A1 size not exceeding

Request for Proposal

for

Fabrication, testing and supply of Stainless

Steel Pallets for SDSC SHAR as per

Technical Specification

Satish Dhawan Space Centre SHAR

Indian Space Research Organization

Sriharikota -524 124, A.P

1

A. Preparation of Bids – Information to Bidders

1. Validity of Offer

Bid shall remain valid for acceptance for a period of 6 (Six) months from the

due date of submission of the Bid. The Supplier shall not be entitled during the said period

to revoke or cancel his Bid or to vary the Bid except and to the extent required by

Purchaser and communicated in writing. Bid shall be revalidated for extended period as

required by Purchaser in writing. In such cases, unless otherwise specified, it is

understood that validity is sought and provided without varying either the quoted price

or any other terms and conditions of Bid finalized till that time.

2. Cost of Bidding

All direct and indirect costs associated with the preparation and submission of

Bid (including site visits, if any), shall be to Supplier's account and the Purchaser will in

no case be responsible or liable for those costs, regardless of the conduct or outcome of

the Bid process.

3. Schedule of Prices

The schedule of prices shall be read in conjunction with all the sections of

proposal document.

For Lumpsum contract, the lumpsum prices quoted by the Supplier shall be firm

and fixed for the completion of the work, unless stated otherwise. The price must be filled

in the online format in line with the ‘Schedule of Prices’ given in the document

4. Documents comprising the bid

Bid shall be submitted online in the format ‘documents solicited from the vendor’ and the

following documents shall be attached along with the bid. If sufficient space is not

available for online submission, the same in hard copy form shall be send to Department

by courier/ post to reach before the tender opening date, failing which the on-line bid will

not be considered for evaluation. No attachment with price information shall be attached

along with the technical bid.

i. Submission of bid letter along with one set of proposal document duly signed and

stamped as token of acceptance

ii. Audited balance sheet including profit and loss account for the last three financial

years showing annual turnover.

iii. Latest income tax clearance certificate.

iv. Latest solvency certificate from a scheduled bank.

v. List of projects in hand & completed during the last 3 financial year indicating the

name of client, contact person, contract value, nature of work, work completed,

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work balance, name of Consultant, month & year of commencement & completion

etc.

vi. Schedule Bar chart.

vii. Execution Plan.

viii. Any other relevant document, Supplier desires to submit.

ix. The bidder shall furnish a list of all critical items / sub-assemblies along with offer

which are bought out by the bidder and proposed to be used , along with necessary

details such as manufacturer’s name, brand, model no etc

5. Bid Evaluation

5.1 Vendor shall submit the details in pre-qualification in order to evaluate

5.2 The offer shall be for complete scope of work as specified in tender document.

Part/Spilt offer is NOT acceptable.

5.3 During evaluation, purchaser may request Supplier for any clarification on the bid

upon additional documents which is to be complied with; otherwise offer will be

deemed incomplete.

5.4 Techno-commercial discussion shall be arranged with Supplier, if needed. Supplier

shall depute his authorized representatives for attending discussions. The

representatives attending the discussions shall produce authorization from his

organization to attend the discussion and sign minutes of meeting on behalf of his

organization if required. The authorized representative must be competent and

empowered to settle/decide on all technical and commercial issues.

5.5 The complete scope of work is defined in the Proposal document. Only those Suppliers

who undertake total responsibility for the complete scope of work as defined in the

Proposal document shall be considered.

5.6 In case Bid does not fully comply with the requirement of Proposal document and the

Supplier stipulates deviations to the clauses of the proposal in Schedule of deviations,

which are unacceptable to the Purchaser, the Bid will be rejected.

5.7 Performance of Supplier on similar works executed/ under execution shall be taken

into consideration before selecting the Supplier for opening his price bid.

5.8 Purchaser reserves right to visit client’s site for verification/validation.

5.9 The time schedule for completion is given in the Proposal document. Supplier is

required to confirm the completion period unconditionally.

5.10 Purchaser reserves the right to accept a bid other than a lowest and to accept or

reject any bid in full or part without assigning any reasons. Such decisions by the

Purchaser shall bear no liability on the Purchaser whatsoever consequent upon such

decision.

5.11 Purchaser shall not be obliged to furnish any information/ clarification to

unsuccessful Suppliers as regards to non-acceptance of their Bids.

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B. General Terms and Conditions 1. Introduction

SDSC SHAR invites tenders in sealed covers from reputed firms for Fabrication, testing

and supply of Stainless Steel Pallets for SDSC SHAR as per technical specifications

2. Scope of Work

Scope of work includes detailed Fabrication /testing at supplier site and supply of

following items.

3. Terms and Conditions:

3.1 Detailed fabrication drawing shall be submitted based on drawing provided for approval

3.2 Commencement of fabrication shall only start after approval of fabrication drawings by

department.

3.3 All the testing charges like UT of plates/pipes, IGC, mechanical and chemical testing, etc

should be included in the quotation.

3.4 The supplier shall accept to carry out any modification/alternation work required to

meet the functional requirement at any stage with prior approval of department, without

any extra cost.

3.5 Top Surface finish shall be mirror smooth. Pallets will not be accepted if punch marks,

scratch marks, dents etc. are found on the surface of the container.

3.6 One pallet shall be fabricated initially for clearance for other pallets.

3.7 Supplier shall inform in advance about readiness of one pallet for inspection by

department personnel or shall be dispatched to SDSC SHAR for evaluation.

3.8 Based on satisfactory inspection and clearance by department personnel clearance for

fabrication of remaining pallet will be provided.

3.9 Supplier shall inform the readiness of material for final inspection before dispatch to

SDSC SHAR.

3.10 During inspection supplier shall submit material test certificates, DP test reports etc.,

3.11 After satisfactory inspection of department personnel, the pallets and handling

items may be dispatched to SDSC SHAR.

3.12 Each item shall have name plate bearing Purchase order number, name of

structure, SWL, dimensions, month of fabrication, date of acceptance, standard followed

for fabrication, safety factor etc.

3.13 SWL of the pallets shall be painted in contrast color, big and bold.

3.14 Supplier shall ensure proper transport, handling and unloading at SDSC SHAR.

Insurance if any, is in scope of supplier.

Item Dwg. No Description Type Qty 1 10-03-63-015/A3 SS Pallet for FIBC Bag Fabrication, testing & supply 100 2 - Pallet Truck for

handling item1 Testing and Supply 5

3 - Anti-static polyester Slings & D shackles for

handling item 1

Testing and Supply 5 set (5*4 = 20 no’s each)

4

3.15 The items shall be guaranteed for a minimum period of 12 months from date of

supply against any bad workman ship, defects etc. In case, any defects are found during

this period supplier shall rectify/ replace them free of cost. Purchaser will not provide

any transport/accommodation for this purpose.

3.16 Upon oral or written notification of defects in or malfunctioning of the goods

during the warranty period which require corrective action, Supplier shall send the

necessary personnel to job site to supervise and assume responsibility for repairs and/or

replacement, if necessary, of the defective goods or material at his own cost. If Supplier

does not, within seven (7) days after receipt of notification, take steps to correct the

breach, Purchaser may do so at the cost and expense of Supplier. Supplier shall reimburse

Purchaser all expenses incurred by Purchaser to repair or replace malfunctioning or non-

conforming goods.

3.17 Where defects items are replaced by new ones, the full warranty period

stipulated in the contract shall apply to such replacement items as from the date of their

delivery.

3.18 Supplier shall submit master file comprising the following documents a. Purchase order b. Fabrication drawings (as built) c. Bill of materials d. Materials test certificates e. WPS, WPQ, PQR and Welding layouts f. Radiographic / DP reports with sketch g. Certificates of clearances h. Name plated details

4. Drawings Supplier shall submit four (4) hardcopies and one (1) softcopies of as built final

drawings of Stainless Steel pallets. The drawings shall be of A1 size not exceeding five (5) sheets per item. The as built drawings are sole property of department and department reserves all rights for their use and distribution.

5. Schedule of Price 5.1 The quoted price shall include all costs of “Fabrication, testing and supply of Stainless

Steel pallets and Handling items as per details provided above for SDSC SHAR as per technical specifications” like fabrication, shop floor testing, packaging, forwarding, unloading, insurance etc till handling over to department.

5.2 Price shall be firm & fixed. 5.3 The taxes applicable shall be indicated separately in terms of percentage in the price bid.

If the offers submitted by the suppliers are silent on taxes, it will be presumed that quoted rates are inclusive of taxes & duties and no claim in this regard will be entertained later.

5.4 In case of any repairs/ replacement at SDSC SHAR of Stainless steel pallets and Handling items to department, the charges for deputing qualified personnel, repair, replacement, supply etc shall be borne by supplier.

6. Delivery Terms The rate quoted shall be on DAP SDSC SHAR, Sriharikota basis.

7. Mode of Payment

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7.1 Supplier can submit the banker details and payments will be made through Electronic Clearance System (ECS).

8. Terms of Payment

General guideline TERMS OF PAYMENTS are as indicted below. Any deviation to these payment terms to be brought out. Our standard payment term is 100% within 30 days after receipt and acceptance of individual items at SDSC SHAR.

9. Delivery Schedule

Supplier shall follow the following schedule for executing the contract

S. No Mile Stone Expected date of completion

T1 Letter of Intent / Purchase order date T1 T2 Submission of Drawings for Approval T1+ 2 weeks T3 Approval of Drawings with comments and suggestions T2+ 2 weeks T4 Submission of final drawings T3 + 2 weeks T5 Submission of items for pre delivery inspection at party’s site T4 + 12 weeks T6 Supply to SDSC SHAR T5 + 2 weeks

10. Delivery Extension 10.1 If the completion of deliveries of equipment, work is delayed, Supplier shall without

delay give notice to the Purchaser in writing of their claim for an extension of time. The Purchaser on receipt of such notice may agree to extend the Contract period or delivery date as may be reasonable but without prejudice to other terms and conditions of the PO.

10.2 Both parties shall keep a record of the circumstances referred to above which are responsible for causing delays in the execution of the services for final extension of original delivery time.

11. Liquidated Damages:

In the event of the SUPPLIER failing to complete the work within the time specified in the

contract agreement or in extension agreed thereto, the Department shall reserve the right

to recover from the SUPPLIER as liquidated damages, a sum of 0.5 percentage per week or

part thereof of the undelivered portion of the total contract price of plant, equipment or

work. The Total liquidated damages shall not exceed the 10 percentage of the total

Contract price.

12. Risk Coverage

Department will not pay any insurance taken by the supplier. The Supplier shall include the cost of arranging comprehensive risk coverage at his own cost covering the value of equipment including transportation to the site from manufacturer’s works, unloading at site.

13. Security Deposit 14.1 The supplier whose tender is accepted will be required to furnish by way of

Security Deposit for the due fulfillment of the contract such a sum as will amount to 10 % of the contract price of the work awarded in the form of Bank Guarantee valid till the satisfactory execution of the contract and acceptance.

14.2 The security deposit (bearing no interest) shall be held by the Purchaser as security till satisfactory competition, testing and handing over of all the system and for

6

the due performance of all suppliers’ obligations under the contract as per delivery period or extension granted thereof by the Purchaser.

14.3 Within 10 days from the date of receipt of Letter of Intent, supplier shall deposit the security deposit to the Accounts officer, Satish Dhawan Space Centre SHAR, Sriharikota as detailed above by any of the following modes.

(a) By a crossed demand draft in favor of Accounts officer, Satish Dhawan Space Centre SHAR drawn on SBI and payable at Sriharikota.

(b) By an acceptance bank guarantee. The bank guarantee shall be from a reputed international/nationalized/schedule bank.

14.4 In case of breach of contract, the Security deposit shall stand forfeited in addition to other relief available to the Purchaser under this contract.

14. Packing and Forwarding 15.1 The Supplier shall arrange to have all the material suitably packed as per the

standards & statutes and as specified in the contract. Unless otherwise provided for in the contract, all containers (including packing cases, boxes, tins, drums, and wrappings) used by the Supplier shall be non-returnable.

15.2 All packing and transport charges, transit handling costs, transit risk coverage and transport fees of agents employed at the place of delivery or elsewhere, shall be deemed included in the price to be paid to the Supplier.

15. Performance Bank Guarantee

The supplier shall guarantee for the performance of the contract by providing bank guarantee in favour of the Purchaser for an amount equivalent to 10 %( ten percent) of the total value of this contract valid till the warranty period of the contract. The performance bank guarantee shall be submitted by the supplier with in fifteen days from the date of accepting the equipment as per the CONTRACT. The format for the performance bank guarantee shall be obtained from Purchaser.

16. Disclosure and Use of information by the supplier

Supplier shall take all necessary steps to ensure that the requirements of the contract or any specification, plan, drawing, pattern, sample or information supplied by, or on behalf of, the Purchaser in connection therewith shall not be disclosed to any person other than a person employed or engaged by the Supplier, whether under sub-contract or otherwise, for the performance of the contract.

17. Applicable Law and Jurisdiction

The laws of India shall govern this contract for the time being in force. The Courts of Andhra Pradesh, India only shall have jurisdiction to be with and decide any legal matters or disputes what so ever arising out of the contract.

18. Force Majeure

Should a part or whole work covered under this agreement be delayed due to reasons of Force Majeure which shall include legal lockouts, strikes, riots, civil commotion, fire accident, quarantines, epidemic, acts of God and Government, embargoes, the

7

completion period for work, equipment referred to in this agreement shall be extended by a period not in excess of the duration of such Force Majeure. The occurrence shall be notified by either party within reasonable time.

19. Safety and Security

Supplier shall follow the safety regulations / codes or safety instructions issued by department and shall take necessary measures at his own cost. The supplier personnel has to undergo security checks by security force i.e. CISF when entering and working in SDSC SHAR.

All the working personnel shall comply with code of conduct during there stay inside the SHAR campus.

20. General

21.1 Site Details

The indented “Stainless Steel Bins and Handling Tackles” shall be supplied to SDSC SHAR, Sriharikota, The place ”Sriharikota” is 20 km East of Sullurupeta ( nearest town ) which is 80 km North of Chennai, Tamilnadu, INDIA.SDSC SHAR, Sriharikota is prohibited place. Hence, no contractor, working personnel will be allowed to stay and they have to be accommodated in Sullurupeta by his own arrangement.

The supplier may have to transport working personnel on day to day basis by his own arrangement. Location of the site is worked out to be 32km(Approx.) from Sullurupeta.

21.2 Work Rules

Generally, NO work shall be carried out during night or public holidays unless a written permission is obtained from Purchaser.

21.3 Sub-Contracts

Whole of the work shall not be subcontracted. The portion of the work for which the supplier is not expert, shall be sub -contracted to proven / reputed OEM in that field. Such sub- contract if any shall be given with prior approval of the purchaser including choice of subcontractor.

21. Cancellation

The Purchaser shall have the right at any time to cancel a contract either wholly or in part by giving one month written notice. From the time of receipt of the written notice the Supplier shall undertake to observe the instructions of the Purchaser as to the winding up of the contract both on his own part and on the part of his sub-suppliers.

In the event of such cancellation, the Purchaser shall unless otherwise specified in the contract, only pays.

- In the case of a fixed-cost contract for the supply of equipment or material. The

contractual value of items delivered and accepted under the contract before receipt

of notification of cancellation, or to be accepted under the special conditions of

cancellation.

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C. Technical Specifications

The technical specifications for the items are provided in this section. The items to be

supplied are

Technical Specifications:

General:

1. MOC provided in the drawings shall be strictly followed.

2. The above item shall be fabricated as per general fabrication procedures

3. Each item shall have name plate bearing Purchase order number, name of structure,

SWL, dimensions, month of fabrication, date of acceptance, standard followed for

fabrication, safety factor etc.

4. The lifting bracket for the pallet shall be single plate and it shall be designed to be handled with D-Shackles, sling.

Welding:

5. 100 % by GTAW process shall be adopted with high purity Argon gas purging and

shielding, right from root to final passes for all butt welds and all internal and external

welds including fillet welds.

6. The welding and electrode details shall be provided to department for approval prior to

commencement of fabrication.

7. Welding consumables (filler wire) shall be used as per AWS classification

8. The welding procedure qualification and welder performance qualification shall be

carried out. Only qualified welders (6G) shall be employed for fabrication.

9. All welds shall be deburred, free from under cuts, overlap ridges and valleys.

10. Tungsten inclusion and porosity are not allowed in the weldments. 11. The Dye used for dye penetration shall not have chlorides more than 50 ppm.

DP Tests:

12. All welds shall be DP tested. The Dye used for Dye penetrant test shall not have chlorides more than 50 ppm (Preferable brands: Magna flux/ Checkmate).

Testing:

13. Supplier shall submit detailed Quality Assurance Plan (QAP) for design and fabrication of items. Tentative QAP is provided in Annexure 1. Supplier shall submit detailed QAP to department for approval. Details of third party inspection, employed if any, shall be provided to department.

Item Dwg. No Description Type Qty 1 10-03-63-015/A3 SS Pallet for FIBC Bag Fabrication, testing &

supply 100

2 - Pallet Truck for item1 Testing and Supply 5 3 - Antistatic polyester

Slings & D shackles for item 1

Testing and Supply 4 set (5 x 4 = 20 no.s each)

9

14. TESTING OF MATERIALS: Materials of construction is given in the drawings. All materials used shall be tested as per code in the reputed Govt. approved testing labs before fabrication.

15. LOAD TESTING: Pallets shall be load tested at the rate of 1.25 times safe working load at the time of inspection at party’s site.

Item 1: Stainless Steel Pallets for FIBC Bag: 10-03-63-015/A3 16. The SWL of the SS pallets is 2000 kg. 17. Load test for the items shall be carried out at 1.25 times of SWL 18. SWL shall be marked on the pallet as indicated above. 19. The surface and edges shall be free from sharp projections, burrs etc 20. The pallet shall rest evenly on the surface. The legs shall be ensured at same level.

Item 2 & 4 Handling items for Item 1:

21. Hydraulic Pallet trucks of 2500 kg nominal capacity shall be provided along with pallets 22. The hydraulic pallet truck shall be of reputed make. 23. Testing shall be carried out at 1.25 times SWL. 24. Two sets of essential spares like hydraulic seals, wheels etc shall be provided along with

each units. 25. Anti-static Polyester slings along with suitable d-shackles shall be provided for handling

and position of the SS pallets 26. Anti-static Polyester slings and D shackles shall be of reputed make. 27. Anti-static Polyester slings and D shackles shall be tested for 1.25 times SWL before

supply. 28. Details of Make / Model for Pallet trucks, Slings and D-shackles shall be submitted before

procurement for department approval. 29. Interfaces and handling scheme shall be studied by supplier and the same shall be

submitted for approval.

10

D. Vendor Evaluation

Vendors submitting offer will be verified for criteria defined below. These criteria are to

set to verify compliance of vendor to design, fabricate, test and supply the above mentioned

structures with excellent standards, quality, workmanship and time commitment. This vendor

evaluation sheet shall be submitted by supplier with signature for authorized personnel and

company seal.

Sl. No. Criteria / Requirement Reply / Eligibility from M/s….

1. Technical Qualification Requirements: The bidder should meet the following technical qualifying requirements and shall submit relevant certificates/data to establish his credentials.

1.1 The Bidder shall be an organization with previous experience at least 5 years in having executed contracts for design, fabrication, testing and supply of stainless structures, and load lifting beams

1.3 The Party should have successfully completed design, fabrication, testing and supply of stainless steel structures and lifting beams of minimum 2000 kg capacity. (Enclose documentary evidence).

1.4 Party shall have experience and infrastructure for testing like DP, load tests etc

2.0 Financial Qualification Requirements: The bidder should also meet the following financial qualification requirements:

2.1 The Bidder should have annual turnover of not less than a value of Rs. 135 lakhs per year for last three financial years ending 31-03-2018.

2.2 Last 3 years financial audited results. 3.0 The following documents shall be submitted along with

the application for prequalification of Bid:

3.1 Party establishment certificate and nature of work 3.2 Duly filled “Questionnaire” (enclosed here with) with

signature, name, phone no and company seal.

3.3 Structure and Organizational Chart 3.4 List of Machinery & Equipment available to carry out

fabrication of stainless steel structures.

11

Annexure I Scope of Inspection (As per QAP)

The items should be fabricated under the inspection of purchaser representative as per QAP. The QAP provided here is tentative and supplier shall send detailed QAP for approval of department.

QUALITY ASSURANCE PLAN

SN Characteristic/Type of check Ref. Document

Method of check

Quantum of check

Manufacture QC

Purchaser

1.a Identification of plate material with mill test certificates including ultrasonic test reports

As per PO

Review 100 % H R

1.b Sample selection & witness of physical, IGC test for plates

As per PO Visual 100% W R

1.c Sample selection & witness of ultrasonic testing of plates

As per PO visual 100% W R

2 Review of fabrication drawings As per PO/ drawing

As per ref. drawing

100 % H R

3 Review of welding procedure and qualification

As per PO Review 100 % H R

4 Checking of root run and final weld by dye penetrant test (welds)

As per PO visual 100% W R

5 Dye penetrant test for all fillet welds As per PO Visual 100% W W/R 6 Visual and dimensional inspection As per

approved drawing

Dimension 100% W R

7 Mechanical cleaning and buffing As per PO Visual 100% W R 8 Load test As per PO Visual 100% H W 9 Verification of materials certificates As per PO Review 100% H R 10 Production master file As per PO Document 100% H R 11 Load test details of brought out items As per PO Review 100 % H R

Legend: R – Review, W – Witness, H – Hold

12

Annexure II Questionnaire

(Information to be provided by Party)

Name

Phone:

Fax:

Address:

Mobile:

E-mail:

Sl. No. Items/ Information

Specification/ details of

items Remarks

1 Type of Industry (SSU, Medium, Govt, etc.,)

2 Year of Establishment

3 Annual Turnover (in Rs. lakhs) for last three years, year ending up to 31-03-19

a. Turnover – 2018-19

b. Turnover – 2017-18

c. Turnover – 2016-17

4 No of Employees

Design team a. Engineers b. Draft man

Fabrication Team a. Engineers b. Supervisors c. Technicians

Quality control engineers

Safety Engineers

5 Welding /Fabrication Workshop (Type/capacity/ Quantity of machines shall be provided in detail)

6 Details of Instruments available

Date : Signature of competent person Name:

Designation: Company seal:

13

Annexure III

Deviations (Information to be provided by Party)

Deviations, if any shall be provided in this Annexure II. Deviations mentioned else will

be not considered.

Name

Phone:

Fax:

Address:

Mobile:

E-mail:

Sl. No. Tender Specifications Deviations Remarks 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.

Date : Signature of competent person Name : Designation : Company seal :

14

Annexure IV

Schedule of Prices

SL. NO. DESCRIPTION QTY Unit price Tax Total Price

1.1 Fabrication, testing and supply of Stainless steel pallets for FIBC Bags

100

1.2 Testing and supply of hydraulic pallet truck for handling item 1

5

1.3 Testing and supply of antistatic polyester slings and D shackles for item 1

5 sets

(5 x 4 =

20 no’s)

2 Packing and forwarding charges for total system

Lump

sum

3 Transport charges for total system

Lump

sum

Total cost

Tender No: SHAR/SP/2019E1221501 1

Tender Details

Tender No: SHAR/SP/2019E1221501

Tender Date: 31/12/2015

Purchase Entity: SPROB


Tender Attachments

Technical Write-up/Drawings

Attachment - I:

IDT01688800000000000isro05401.docx

Attachment - II:

IDT01688800000000000isro05402.pdf

Attachment - III:

Attachment - IV:

Attachment - V:

TERMS AND CONDITIONS FOR INDIGENIOUS ITEMS

.:

GOVERNMENT OF INDIA

DEPARTMENT OF SPACE

SATISH DHAWAN SPACE CENTRE

PURCHASE DIVISION

Tele No.08623-225023/225174/225127

Fax No.08623-225170/22-5028


e-Mail ID: [email protected], [email protected], [email protected]

PROFORMA FORINSTRUCTIONS TO TENDERERS AND TERMS & CONDITIONS OF TENDER

for indigenous stores items

1. Quotation should be submitted online by using standard digital signature of Class IIII with encryption /

decryption options

2. GST and/or other duties/levies legally leviable and intended to be claimed should be distinctly shown

separately in the tender. GST details are given below

GSTIN: 37AAAGS1366J1Z1

LEGAL NAME : SATISH DHAWAN SPACE CENTRE SHAR

VALIDITY FROM:29/08/2017

TYPE OF REGISTRATION:REGULAR

3. Your quotation should be valid for 90 days from the date of opening of the tender.

4. Prices are required to be quoted according to the units indicated in the annexed tender form. When

quotations are given in terms of units other than those specified in the tender form, relationship

between the two sets of units must be furnished.

5. Preference will be given to those tenders offering supplies from ready stocks and on the basis of FOR

destination/delivery at site.6. All available technical literature, catalogues and other data in support


of the specifications and details of the items should be furnished along with the offer.

7. Samples, if called for, should be submitted free of all charges by the tenderer and the Purchaser shall

not be responsible for any loss or damage thereof due to any reason whatsoever. In the event of

non¬acceptance of tender, the tenderer will have to remove the samples at his own expense.

8. Approximate net and gross weight of the items offered shall be indicated in your offer. If dimensional

details are available the same should also be indicated in your offer.

9.Specifications: Stores offered should strictly confirm to our specifications. Deviations, if any, should be

clearly indicated by the tenderer in his quotation. The tenderer should also indicate the Make/Type

number of the stores offered and provide catalogues, technical literature and samples, wherever

necessary, along with the quotations. Test Certificates, wherever necessary, should be forwarded along

with supplies. Wherever options have been called for in our specifications, the tenderer should address

all such options. Wherever specifically mentioned by us, the tenderer could suggest changes to

specifications with appropriate response for the same.

10. The purchaser shall be under no obligation to accept the lowest or any tender and reserves the right

of acceptance of the whole or any part of the tender or portions of the quantity offered and the

tenderers shall supply the same at the rates quoted.

11. All amounts shall be indicated both in words as well as in figures. Where there is difference between

amount quoted in words and figures, amount quoted in words shall prevail.

12. The tenderer should supply along with his tender, the name of his bankers as well as the latest

Income-Tax clearance certificate duly countersigned by the Income-Tax Officer of the Circle concerned

under the seal of his office, if required by the Purchaser.

13. The Purchaser reserves the right to place order on the successful tenderer for additional quantity up

to 25% of the quantity offered by them at the rates quoted.


14. The authority of the person signing the tender, if called for, should be produced.

15. TERMS & CONDITIONS OF TENDER

DEFINITIONS:

1. The term ‘Purchaser’ shall mean the President of India or his successors or assigns.

2. The term ‘Contractor’ shall mean, the person, firm or company with whom or with which the order

for the supply of stores is placed and shall be deemed to include the Contractor's successors,

representative, heirs, executors and administrators unless excluded by the Contract.

3. The term ‘Stores’ shall mean what the Contractor agrees to supply under the Contract as specified in

the Purchase Order including erection of plants & machinery and subsequent testing, should such a

condition is included in the Purchase Order.

4. The term ‘Purchase Order’ shall mean the communication signed on behalf of the Purchaser by an

Officer duly authorised intimating the acceptance on behalf of the Purchaser on the terms and

conditions mentioned or referred to in the said communication accepting the tender or offer of the

Contractor for supply of stores or plant, machinery or equipment or part thereof.

16. PRICES:

Tender offering firm prices will be preferred. Where a price variation clause is insisted upon by a

tenderer, quotation with a reasonable ceiling should be submitted. Such offers should invariably be

supported by the base price taken into account at the time of tendering and also the formula for any

such variation/s.


17. SECURITY DEPOSIT:

On acceptance of the tender, the Contractor shall, at the option of the Purchaser and within the period

specified by him, deposit with him, in cash or in any other form as the Purchaser may determine,

security deposit not exceeding ten percent of the value of the Contract as the Purchaser shall specify. If

the Contractor is called upon by the Purchaser to deposit, ‘Security’ and the Contractor fails to provide

the security within the period specified, such failure shall constitute a breach of the Contract, and the

Purchaser shall be entitled to make other arrangements for the re-purchase of the stores Contracted at

the risk of the Contractor in terms of Sub-Clause (ii) and (iii) of clause 10(b) hereof and/or to recover

from the Contractor, damages arising from such cancellation.

18. GUARANTEE & REPLACEMENT:

a. The Contractor shall guarantee that the stores supplied shall comply fully with the specifications laid

down, for material, workmanship and performance.

b. For a period of twelve months after the acceptance of the stores, if any defects are discovered therein

or any defects therein found to have developed under proper use, arising from faulty stores design or

workmanship, the Contractor shall remedy such defects at his own cost provided he is called upon to do

so within a period of 14 months from the date of acceptance thereof by the purchaser who shall state in

writing in what respect the stores or any part thereof are faulty.

c. If, in the opinion of the purchaser, it becomes necessary to replace or renew any defective stores such

replacement or renewal shall be made by the Contractor free of all costs to the purchaser, provided the

notice informing the Contractor of the defect is given by the purchaser in this regard within the said

period of 14 months from the date of acceptance thereof.

d. Should the Contractor fail to rectify the defects, the purchaser shall have the right to reject or repair

or replace at the cost of the Contractor the whole or any portion of the defective stores.

e. The decision of the purchaser notwithstanding any prior approval or acceptance or inspection thereof

on behalf of the purchaser, as to whether or not the stores supplied by the Contractor are defective or


any defect has developed within the said period of 12 months or as to whether the nature of the defects

requires renewal or replacement, shall be final, conclusive and binding on the Contractor.

f. To fulfil guarantee conditions outlined in clause 4 (a) to (e) above, the Contractor shall, at the option

of the purchaser, furnish a Bank Guarantee (as prescribed by the purchaser) from a Bank approved by

the purchaser for an amount equivalent to 10% of the value of the Contract along with first shipment

documents. On the performance and completion of the Contract in all respects, the Bank Guarantee will

be returned to the Contractor without any interest.

g. All the replacement stores shall also be guaranteed for a period of 12 months from the date of arrival

of the stores at purchaser's site.

h. Even while the 12 months guarantee applies to all stores, in case where a greater period is called for

by our specifications then such a specification shall apply in such cases the period of 14 months referred

to in para 4 (b) & (c) shall be the ’asked for’ guarantee period plus two months.

19. PACKING FORWARDING & INSURANCE:

The Contractor will be held responsible for the stores being sufficiently and properly packed for

transport by rail, road, sea or air to withstand transit hazards and ensure safe arrival at the destination.

The packing and marking of packages shall be done by and at the expense of the Contractor. The

purchaser will not pay separately for transit insurance, all risks in transit being exclusively of the

Contractor and the Purchaser shall pay only for such stores as are actually received in good condition in

accordance with the Contract.

20. DESPATCH:

The Contractor is responsible for obtaining a clear receipt from the Transport Authorities specifying the

goods despatched. The consignment should be despatched with clear Railway Receipt/Lorry Receipt. If

sent in any other mode, it shall be at the risk of the Contractor. Purchaser will take no responsibility for

short deliveries or wrong supply of goods when the same are booked on 'said to contain' basis.

Purchaser shall pay for only such stores as are actually received by them in accordance with the

Contract.


21.TEST CERTIFICATE:

Wherever required, test certificates should be sent along with the despatch documents.

22. ACCEPTANCE OF STORES:

a. The stores shall be tendered by the Contractor for inspection at such places as may be specified by

the purchaser at the Contractor's own risk, expense and cost.

It is expressly agreed that the acceptance of the stores Contracted for, is subject to final approval by the

purchaser, whose decision shall be final.

b. If, in the opinion of the purchaser, all or any of the stores do not meet the performance or quality

requirements specified in the Purchase Order, they may be either rejected or accepted at a price to be

fixed by the purchaser and his decision as to rejection and the prices to be fixed shall be final and

binding on the Contractor.

c. If the whole or any part of the stores supplied are rejected in accordance with Clause No. 8 (C) above,

the purchaser shall be at liberty, with or without notice to the Contractor, to purchase in the open

market at the expense of the Contractor stores meeting the necessary performance and quality

Contracted for in place of those rejected, provided that either the purchase, or the agreement to

purchase, from another supplier is made within six months from the date of rejection of the stores as

aforesaid.

23.REJECTED STORES:

Rejected stores will remain at destination at the Contractor's risk and responsibility. If instructions for

their disposal are not received from the Contractor within a period of 14 days from the date of receipt of

the advice of rejection, the purchaser or his representative has, at his discretion, the right to scrap or


sell or consign the rejected stores to Contractor's address at the Contractor's entire risk and expense,

freight being payable by the Contractor at actuals.

24. DELIVERY:

a. The time for and the date of delivery of the stores stipulated in the Purchase Order shall be deemed

to be the essence of the Contract and delivery must be completed on or before the specified dates.

b. Should the Contractor fail to deliver the stores or any consignment thereof within the period

prescribed for such delivery, the purchaser shall be entitled at his option either

i. to recover from the Contractor as agreed liquidated damages and not by way of penalty, a sum of

0.5% per week of the price of any stores which the Contractor has failed to deliver as aforesaid or during

which the delivery of such store may be in arrears subject to a minimum of 10% or

ii. to purchase from elsewhere, without notice to the Contractor on the account and at the risk of the

Contractor, the stores not delivered or others of a similar description (where others exactly complying

with the particulars, are not, in the opinion of the purchaser, readily procurable, such opinion being

final) without cancelling the Contract in respect of the consignment (s) not yet due for delivery or

iii. to cancel the Contract or a portion thereof and if so desired to purchase or authorise the purchase of

stores not so delivered or others of a similar description (where others exactly if complying with the

particulars are not, in the opinion of the purchaser, readily procurable, such opinion final) at the risk and

cost of the Contractor.

In the event of action being taken under sub-clause (ii) & (iii) of clause 10 (b) above, the Contractor shall

be liable for any loss which the purchaser may sustain on that account, provided that the re-purchase or

if there is an agreement to re¬purchase then such agreement is made within six months from the date

of such failure. But the Contractor shall not be entitled to any gain on such re-purchase made against

default. The manner and method of such re-purchase shall be at the discretion of the purchaser, whose

decision shall be final. It shall not be necessary for the purchaser to serve a notice of such re-purchase

on the defaulting Contractor. This right shall be without prejudice to the right of the purchaser to

recover damages for breach of Contract by the Contractor.


25.EXTENSION OF TIME:

As soon as it is apparent that the Contract dates cannot be adhered to, an application shall be sent by

the Contractor to the purchaser. If failure, on the part of the Contractor, to deliver the stores in proper

time shall have arisen from any cause which the purchaser may admit as reasonable ground for an

extension of the time (and his decision shall be final) he may allow such additional time as he considers

it to be justified by circumstances, of the case without prejudice to the purchaser's right to recover

liquidated damages under clause 10 thereof.

26.ERECTION OF PLANT & MACHINERY:

Wherever erection of a plant or machinery is the responsibility of the Contractor as per the terms of the

Contract and in case the Contractor fails to carry out the erection as and when called upon to do so

within the period specified by the purchaser, the purchaser shall have the right to get the erection done

through any source of his choice. In such an event, the Contractor shall be liable to bear any additional

expenditure that the purchaser is liable to incur towards erection. The Contractor shall, however, not be

entitled to any gain due to such an action by the purchaser.

27. PAYMENT:

Contractor's bill will be passed for payment only after the stores have been received, inspected and

accepted by the Purchaser.

28.MODE OF PAYMENT:

Normally payment will be made for the accepted stores within 30 days from the date of receipt of the

materials.

29.RECOVERY OF SUM DUE:


Whenever any claim for the payment of, whether liquidated or not, money arising out of or under this

Contract against the Contractor, the purchaser shall be entitled to recover such sum by appropriating in

part or whole, the security deposited by the Contractor, if a security is taken against the Contract. In the

event of the security being insufficient or if no security has been taken from the Contractor, then the

balance or the total sum recoverable as the case may be, shall be deducted from any sum then due or

which at any time thereafter may become due to the Contractor under this or any other Contract with

the purchaser. Should this sum be not sufficient to cover the full amount recoverable, the Contractor

shall pay to the purchaser on demand the remaining balance due. Similarly, if the purchaser has or

makes any claim, whether liquidated or not, against the Contractor under any other Contract with the

purchaser, the payment of all moneys payable under the Contract to the Contractor including the

security deposit shall be withheld till such claims of the purchaser are finally adjudicated upon and paid

by the Contractor.

30.INDEMNITY:

The Contractor shall warrant and be deemed to have warranted that all stores supplied against this

Contract are free and clean of infringement of any Patent, Copyright or Trademark, and shall at all times

indemnify the purchaser against all claims which may be made in respect of the stores for infringement

of any right protected by Patent Registration of design or Trade mark and shall take all risk of accidents

or damage which may cause a failure of the supply from whatever cause arising and the entire

responsibility for sufficiency of all means used by him for the fulfilment of the contact.

31.ARBITRATION:

In the event of any question, dispute or difference arising under these conditions or any conditions

contained in the Purchase Order or in connection with this Contract (except as to any matter the

decision of which is specially provided for by these conditions), the same shall be referred to the sole

arbitration of the Head of the Purchase office or some other person appointed by him. It will be no

objection that the arbitrator is a Government servant, that he had to deal with matter to which the

Contract relates or that in the course of his duties as Government servant he has expressed views on all

or any other matters in dispute or difference. The award of the arbitrator shall be final and binding on

the parties of this Contract.


If the arbitrator be the Head of the Centre/Unit –

In the event of his being transferred or vacating his office by resignation or otherwise, it shall be lawful

for his successor-in-office either to proceed with reference himself, or to appoint another person as

arbitrator, or In the event of his being unwilling or unable to act for any reason, it shall be lawful for the

Head of the Centre/Unit to appoint another person as arbitrator.

If the arbitrator be a person appointed by the Head of the Purchase Office – In the event of his dying,

neglecting or refusing to act or resigning or being unable to act, for any reason, it shall be lawful for the

Head of the Centre/Unit either to proceed with the reference himself or appoint another person as

arbitrator in place of the outgoing arbitrator.

Subject as aforesaid the Arbitration & Conciliation Act 1996 and the rules thereunder and any statutory

modifications thereof for the time being in force shall be deemed to apply to the arbitration proceedings

under this Clause. The Arbitrator shall have the power to extend with the consent of the purchaser and

the Contractor the time for making and publishing the award. The venue of arbitration shall be the place

as purchaser in his absolute discretion may determine. Work under the Contract shall, if reasonably

possible, continue during arbitration proceedings.

In the event of any dispute or difference relating to the interpretation and application for the provisions

of the Contracts, such dispute or difference shall be referred by either party to Arbitration of one of the

Arbitrations in the Department of Public Enterprises. The Arbitration Act 1996 shall not be applicable to

arbitration under this clause. The award of the Arbitrator shall be binding upon the parties to the

dispute provided however any party aggrieved by such award may make a further reference for setting

aside or revision of the award to the Law Secretary, Department of Legal Affairs. Ministry of Law &

Justice, Govt. of India. The parties to the dispute will share equally, the cost of arbitration as intimated

by Arbitrator.

32.COUNTER TERMS AND CONDITION OF SUPPLIERS:

Where counter terms and conditions printed or cyclostyled conditions have been offered by the

supplier, the same shall not be deemed to have been accepted by the Purchaser, unless specific written

acceptance thereof is obtained.


33.SECURITY FOR PURCHASE OF MATERIALS

Successful tenderer will have to furnish in the form of a bank guarantee or any other form as called for

by the purchaser towards adequate security for the materials and properties provided by the Purchaser

for the due execution of the Contract.

Instructions to Tenderers (PT)

.:

STANDARAD PUBLIC TENDER TERMS AND CONDITIONS

Public tender can be downloaded from the ISRO e-procurement site https://eprocure.isro.gov.in after

completing the registration process.

Interested vendors may submit their offers along with the prescribed tender cost (in the form of bank

draft) for Rs. 230 drawn in favour of Accounts Officer, Sathish Dhawan Space Centre, Sriharikota. The

details of the instrument shall be indicated in the online format and the same may be sent to Head,

Purchase & Stores, Satish Dhawan Space Centre, SHAR, Sriharikota ¨C 524124. A.P. Vendorers / firms

shall indicate the tender number on the reverse side of the Demand Draft. Bids submitted with out

payment of tender fee will not be considered for evaluation.

Offers shall be sent on line using standard digital signature of class©\3 with encryption / decryption

options.


Price bid scanned copy shall not be submitted as an attachment. If so, the same will not be considered

for evaluation and only price filled in the online price bid format will be considered for evaluation of

bids.

The Tenders authorized on line on or before the open authorization date and time only be considered as

valid tenders.

Physical copy of the bids will not be considered, even if they are received before the bid submission

date.

All the forms viz. vendor specified terms and price bids shall be duly filled and submitted online. Any

incomplete bid will not be considered for evaluation.

1. Prices quoted shall be on the basis of F.O.R. delivery at site /Sullurpeta. The purchaser will not pay

separately for transit insurance. All risks in transit shall be exclusively of the contractor and the

purchaser shall pay only for such stores as are actually received in good condition in accordance with the

contract.

2. GST and/or other duties/levies legally leviable and intended to be claimed should be distinctly shown

separately in the tender. GST details are given below






3. Customs Duty ©\ SDSC©\SHAR is eligible for 100% Customs Duty exemption as per Notification

No.12/2012 dated 17.03.2012. This may be taken into account while quoting for import items.

4. High Sea Sales ©\ Against High Sea Sale cases©\

Offers shall be on all inclusive basis upto Sriharikota are preferred, which means freight upto Sriharikota,

customs clearance is the responsibility of the Supplier at his cost. 100% payment will be made within 30

days after receipt and acceptance of the items at our site. However, in exceptional cases based on merit

of the case, 100% payment against delivery, satisfactory inspection at our site may be considered.

Tax is not applicable

Customs Duty Exemption Certificate and other related documents needed for Customs clearance

purpose will be provided.

High Sea Sales Agreement submitted by the Supplier in accordance with the terms and conditions of our

purchase order will be signed and issued by SDSC©\SHAR.

5. The time for the date of delivery of the stores stipulated in the purchase order shall be deemed to be

the essence of the contract and delivery must be completed not later than the date(s) specified therein.

Failure to do so, without adequate justification may involve cancellation of the contract at the discretion

of purchaser.

6. The delivery period mentioned in the tender enquiry if any is with the stipulation that no credit will be

given for earlier deliveries and offers with delivery beyond the period will be treated as un©\responsive.

7. The Department will have the option to consider more than one sources of supply and final orders will

be given accordingly


8. Bidder shall note that the conditional discounts would not have edge in the evaluation process of

tenders.

9.Non©\acceptance of any conditions where ever called for related to guarantee or warrantee,

performance bank guarantee, liquidate damages are liable for disqualification of bids.

10. Where ever installation and commissioning is involved, the guarantee / warrantee period shall recon

only from the installation and commissioning.

11.Prices are required to be quoted according to the units indicated in the annexed tender form. Then

quotations are given in terms of units other than those specified in the tender form, relationship

between the two sets of units must be furnished.

12.Advance Payment ©\ Wherever advance payment is requested, it shall be with Bank Guarantee only.

13.Liquidated Damages ©\ In all advance payment cases and where delivery is critical. L.D. clause will be

applicable at 0.5% per week or part thereof subject to a maximum of 10% of total order value.

14.Performance Bank Guarantee ©\ Wherever called for Performance Bank Guarantee at 10% of the

order value has to be furnished covering the warranty period.

15.The Purchaser reserves the right to accept or reject any quotation fully or partly without assigning

any reasons.

16.Payment terms are full payment within 30 days from the date of receipt and acceptance of material

ordered. Our Bankers are State Bank of India, SDSC SHAR, Sriharikota ¨C 524 124. You may furnish your

banker details for transferring the payments through ECS mode.


Where counter terms and conditions / printed or cyclostyle conditions of sale have been offered by the

tenderer, the same shall not be deemed to have been accepted by the purchaser, unless the

purchaser¡¯s specific written acceptance thereof is obtained.

17.SPECIFICATIONS: Stores offered shall strictly confirm to our specifications. Deviations if any, shall be

clearly indicated by the tenderer in their quotation. The tenderer shall indicate the Make / Type number

of the stores offered and provide catalogues, technical literature and samples, wherever necessary

along with the quotations. Test Certificates, wherever necessary, shall be forwarded along with supplies.

Whenever option are called for in our specifications, the tenderer shall address all such options

whenever specifically mentioned by us, the tenderer could suggest changes to specification with

appropriate reasons for the same. Even in such cases, the tenderer shall state why he cannot meet our

specifications and why he is suggesting the changes.

18.GUARANTEE: The Stores offered shall be guaranteed for a minimum period of 12months against

defective material, design, operation or manufacture. For defects noticed during the guarantee period,

replacement rectification shall be arranged free of cost within a reasonable period of such notification.

In cases where our specifications called for a guarantee period more than 12 months specifically, then

such a period shall apply.

The tenderer shall at all times indemnify the Purchaser against all clams which may be made in respect

of the stores for infringement of any right protected by the patent Registration of design or Trade Mark

and shall take all risks of accidents or damage, which may cause a failure of the supply from whatever

cause arising and the entire responsibility for the sufficiency of all means used by him for the contract.

19.ARBITRATION: In the event of any question, dispute or difference arising under these conditions of

any condition in the purchase order or in connection with this contract, (except as to any matters the

decision of which is specially provided for by these conditions) the same shall be referred to the sole

arbitration of the Head of the Purchase office or of some other person appointed by him. There will be

no objection that the Arbitrator is a Government Servant, that he had to deal with matter to which the

contract related or that in the course of his duties as a Government Servant, he has expressed views on

all or any of the matters in dispute or difference the award of the Arbitrator shall be final and binding on

the parties of this contract.

(a) If the Arbitrator be the Head of the Purchase Office:


I. In the event of his being transferred or vacating his office by resignation or otherwise, it shall be lawful

for successor office either to proceed with the©\reference himself or to appoint another person as

Arbitrator or

II. In the event of his being unwilling or unable to act for any reason, it shall be lawful for the Head of the

purchase Office to appoint another person as Arbitrator or

(b) If the Arbitrator be a person appointed by the Head of the Purchase Office:

In the event of his dying, neglecting or refusing to act, or resigning or being to act, for any reason, it shall

be lawful for the Head of the purchase Office either to proceed with the reference himself or to appoint

another person as Arbitrator in place of the outgoing Arbitrator. Subject as aforesaid, the Arbitration

Act, 1940 and the rules there under any statutory modifications thereof for the time being in force shall

be deemed to apply to the arbitration proceedings under this clause. The Arbitrary shall have the power

to extend with the consent of the Purchaser and contractor the time for making and publishing the

award. The venue of Arbitration shall be the place as the purchaser in this absolute discretion may

determine. Work under the contract©\shall, if reasonably possible, continue during Arbitration

Proceedings.

(C) In case order is concluded on the public sector undertakings the following Arbitration Clause will be

applicable.

In the event of any dispute or difference relating to the interpretation and application of the provision of

the contracts such dispute or differences shall be referred by either party to the Arbitration of one of

the Arbitrators in the Department of Public Enterprise to be nominate by the secretary to the

Government of India in charge of the Bureau of public Enterprises. The Arbitration Act, 1940 shall not be

applicable to the Arbitration under this clause. The award of the Arbitrator shall be binding upon the

parties to the dispute, providing, however any party decided by the Law Secretary or the Special

Secretary / Additional Secretary when so authorized by the Law Secretary, whose decision shall bind the

parties finally and conclusively. The parties to the dispute will share equally the cost of Arbitration as

intimated by the Arbitrator.


20. Successful tenderer will have to furnish in the form a bank Guarantee or in any other form as called

for by the purchaser towards adequate security for the materials / property provided by the purchaser

for the one execution of the contract.

22. PACKING & FORWARDING: The tenderer will be held responsible for the stores being sufficiently and

properly packed for transport by rail, road, sea or air, to withstand transit hazards and ensure safe

arrival at the destination. The packing and Marking of packages shall be done by and at the expenses of

the Contractor.

22. The Purchaser reserves the option to give price preference to the offers from public Sector Units and

/ or Small scale / Cottage industries / Units over those from other firms, in accordance with the policies

of the Government from time to time.

23. The following information/documents are to be furnished online wherever applicable.

Product literature

Core banking account number of SBI

PAN No. in quotation and invoices

GST Tax Registration details.

24. SPECIAL CONDITION AGAINST INDIAN AGENTS SUBMITTING QUOTATIONS IN FOREIGN CURRENCY

The Tenderer shall submit the following documents/information on line while quoting:©\

Foreign Principal's proforma invoice indicating the commission payable to the Indian Agent and nature

of after sales service to be rendered by the Indian Agent.


Copy of Agency agreement with the Foreign Principal, precise relationship between them and their

mutual interest in the business.

The enlistment of the Indian Agent with Director©\General of Supplies & Disposals under the

Compulsory Registration Scheme of Ministry of Finance.

25. Tenderer must authorize bid opening with in 48 hrs from the time of bid sealing by Department,

other wise the bid submitted will not be considered for evaluation

STANDARD TERMS AND CONDITIONS

.:

GOVERNMENT OF INDIA

DEPARTMENT OF SPACE


PURCHASE DIVISION

Tele No.08623-225023/225174/225127

Fax No.08623-225170/22-5028

e-Mail ID : [email protected], [email protected], [email protected]

STANDARD TERMS & CONDITIONS

1.OFFERS SHALL BE SENT ONLINE ONLY USING STANDARD DIGITAL SIGNATURE CERTIFICATE OF CLASS III

WITH ENCRYPTION / DECRYPTION. THE TENDERS AUTHORISED ONLINE ON OR BEFORE THE OPEN


AUTHORISATION DATE AND TIME ONLY WILL BE CONSIDERED AS VALID TENDERS EVEN THOUGH THE

BIDS ARE SUBMITTED ONLINE.

2.THE TENDERER MUST AUTHORISE BID OPENING WITHIN THE TIME STIPULATED IN THE SCHEDULE BY

SDSC SHAR. OTHERWISE THE ONLINE BID SUBMITTED WILL NOT BE CONSIDERED FOR EVALUATION.

PHYSICAL COPY WILL NOT BE CONSIDERED EVEN THOUGH IT IS RECEIVED BEFORE THE BID SUBMISSION

DATE.

In case of two-part tenders, parties shall submit their offers as follows:-

1)Part-I – Techno-commercial Bid

This bid shall contain only technical documents like checklists, catalgues and any ohter information as

stipulated in the bid with out indicating the price. The (No price details shall be mentioned in this bid

and shall not upload the details of price along with the techno-commercial bid)

2)Part-II – Price Bid

This bid shall contain information related to price, price schedules. Seperate enclsures can be attached

in the form 'Supporting documents related to Pricebid'

In view of Two Part Tender, the Offers submitted contrary to above instructions will be summarily

rejected.

3.In case, the tenderer is not interested to participate in the tender, the tenderer shall submit regret

letter giving reasons, failing which future enquiries will not be sent.

4.Offer Validity: The validity of the offers / tenders should be 90 days (in case of single part tender) and

120 days (in case two part tender) from the date of opening of the tenders. Tenders with offer validity

less than the period mentioned above, will not be considered for evaluation.


5.GST - GST and/or other duties/levies legally leviable and intended to be claimed should be distinctly

shown separately in the tender. GST details are given below





6.Customs Duty - SDSC-SHAR is eligible for 100% Customs Duty exemption as per Notification No.

050/2017 539 (b) Dt: 30.06.2017. This may be taken into account while quoting for import items, if any.

In case tenderers offering items considering customs duty exemption, they should also indicate the bill

of materials and price, separately, with Customs Duty component and terms and conditions thereto.

8.Advance Payment - Wherever advance payment is requested, Bank Guarantee from any Nationalized

Bank/Scheduled Bank should be furnished. In case of advance payments, if the party is not supplying

the material within the delivery schedule, interest will be levied as per the Prime Lending Rate of RBI

plus 2% penal interest.

Interest will be loaded for advance payments/stage payments as per the prime lending rate of RBI and

will be added to the landed cost for comparison purpose. In case of different milestone payments

submitted by the parties, a standard and transparent methodology like NPV will be adopted for

evaluating the offers.


9.Liquidated Damages - In all cases, delivery schedule indicated in the Purchase Order/Contract is the

essence of the contract and if the party fails to deliver the material within the delivery schedule,

Liquidated Damages will be levied @ 0.5% per week or part thereof subject to a maximum of 10% of

total order value.

10.Performance Bank Guarantee - Performance Bank Guarantee for 10% of the order value should be

furnished in the form of Bank Guarantee from nationalized/scheduled bank or by Demand Draft valid till

warranty period plus sixty days as claim period.

11.Security Deposit – Security Deposit for 10% of the order value is mandatory, if the ordered value is

Rs.5.00 lakhs and above. Party shall furnish the Security Deposit in the form of Bank Guarantee from

nationalized/scheduled bank or by Demand Draft valid till completion of the contract period plus sixty

days towards claim period for faithful execution of the contract.

12.BANK GUARANTEE FOR FIM: Supplier has to submit Bank guarantee for equal value of Free Issue of

Materials (FIM) issued by the Department from Nationalised / Scheduled Bank valid till receipt and

acceptance of supply and satisfactory accounting of FIM plus sixty days as claim period.

13.The delivery period mentioned in the tender enquiry, IF ANY, is with the stipulation that no credit will

be given for earlier deliveries and offers with delivery beyond the period will be treated as unresponsive.

14.The Department will have the option to consider more than one source of supply and final orders will

be given accordingly.

15.The bidders should note that conditional discounts would not have edge in the evaluation process of

tenders.

16.Non-acceptance of any conditions wherever called for related to Guarantee/ Warranty, Performance

Bank Guarantee, Security Deposit, Liquidated damages are liable for disqualification.


17.Wherever installation/ commissioning involved, the guarantee/warrantee period shall reckon only

from the date of installation and commissioning.

18.Purchase/Price Preference will be extended to the MSMEs under the Public Procurement Policy for

MSMEs formulated under the Micro, Small and Medium Enterprises Development Act, 2006 and

instructions issued by Government of India from time to time. Vendors who would like to avail the

benefit of MSME should clearly mention the same and submit all the documentary evidences to

substantiate their claim along with tender itself.

19.The drawings, specifications, end use etc., given by the Centre/Unit along with the tender enquiry

are confidential and shall not be disclosed to any third party.

20.SPECIAL CONDITIONS FOR SUBMITTING QUOTATIONS IN FOREIGN CURRENCY BY THE INDIAN

AGENTS

The Tenderer should submit the following documents/information while quoting:-

a)Foreign Principal's proforma invoice/quote indicating the commission payable to the Indian Agent and

nature of after sales service to be rendered by the Indian Agent.

b)Copy of Agency agreement with the Foreign Principal and the Indian Agent, precise relationship

between them and their mutual interest in the business.

c)Registration and item empanelment of the Indian Agent.

d)Agency Commission will be paid only Indian Currency.

e)Compliance of the tax laws by the Indian Agent.


21. High Sea Sales- Against High Sea Sale transactions:

a.Offers shall be on all inclusive basis including delivery upto Sriharikota at the risk and cost of the

supplier. Customs Clearance is the responsibility of the supplier and at his cost and risk.

b.100% payment will be made within 30 days after receipt and acceptance of the items at our site.

c. GST as applicable

d.Customs Duty Exemption Certificate and other relevant documents required for Customs clearance

will be provided.

e.High Sea Sales Agreement furnished by the supplier in accordance with the terms and conditions of

our purchase order will be signed and issued by SDSC-SHAR.

22.The following information/ documents are to be submitted wherever applicable.

1.Product Literature

2.Core banking account number of SBI, RTGS Details

3.PAN No. in quotation and invoices

4.GST Registration details.


5.Micro and Small Enterprises (MSEs), registered with National Small Industries Corporation shall be

eligible for preferences as per the Govt. procedure, subject to production of proof of registration along

with bid and claim

23.EXCLUSION OF TENDERS

The following tenders shall be summarily rejected from the procurement process

a.Tenders received from vendors who have not qualified in terms of their registration.

b.Tenders received against publishing of a limited tender in the CPP portal.

c.Tenders of vendors who have been removed from the vendor list or banned/debarred from having

business dealings.

d.Unsolicited tenders from vendors.

e.The tenders which materially depart from the requirements specified in the tender document or which

contain false information.

f.The tenders which are not accompanied by the prescribed Earnest Money Deposit.

g.The tenders of vendors who have not agreed to furnish Security Deposit, Performance Bank Guarantee

and Liquidated Damages.

h.The validity of the tenders is shorter than the period specified in the tender enquiry.


i.The tenders received from vendors or their agents or anyone acting on their behalf, who have

promised or given to any official of the Centre/Unit/Department, a gratification in any form, or anything

of value, so as to unduly influence the procurement process.

j.The tenders received from vendors, who, in the opinion of the Centre/Unit, have a conflict of interest

materially affecting fair competition.

k.The tenders received from Indian agents on behalf of their foreign Principals/OEMs (in cases where

the Principals/OEMs also submit their tenders simultaneously for the same item/product in the same

tender).

l.In case two or more tenders are received from an Indian agent on behalf of more than one foreign

Principal/OEM, in the same tender for the same item/product.

m.If a firm quotes ‘NIL’ charges / consideration, the bid shall be treated as un-responsive and will not be

considered.


Bid Templates

Vendor Specificied Terms

Description Vendor Terms

P & F charges, if any, please mention percentage/amount.

Freight charges, if any. If YES please mention the percentage / amount.

As per Notification No. 47/2017-Integrated Tax (Rate) Dt: 14.11.2017

issued by Ministry of Finance (Dept. of Revenue), SDSC SHAR is eligible

to avail a reduced rate of IGST@5% for the procurements made by the

Dept. of Space (DOS) being a Public Funded Research Institution.

We will provide IGST Exemption Certificate.

Please mention your GST registration details

GST No. for SHAR- GSTIN: 37AAAGS1366J1Z1

Delivery Terms (Our normal terms are FOR - Sriharikota / FOR -

Sullurpeta)

Delivery Term:-

FOR : SDSC SRIHARIKOTA/SULLURUPETA


Delivery Period / Delivery Schedule

Validity of Offer:-

The validity of the offers / tenders should be 90 days from the date of

opening of the tenders. Tenders shorter than offer validity mentioned

above will not be considered for evaluation.

Payment Term :-

100% payment shall be made through RTGS within 30 days of receipt

and acceptance of the item at our site.

WARRANTY/GUARANTEE:-

Warranty/Guarantee for the offered item shall be from the date of

receipt & acceptance/ installation of the item at our site for a

minimum period of one year or as specified in the tender document.

Liquidated Damages (LD):-

Since delivery is the essence of this order, LD @ 0.5% per week or part

thereof subject to a maximum of 10% of the order value for the

delayed period of supply.


Performance Bank Guarantee (PBG) :-

You have to submit a PBG from a Nationalised / Scheduled Bank for

10% of the order value at the time of supply valid till the completion of

warranty period plus 60 days towards claim period.

OR

To withhold 10% of the supply value till completion of warranty period

+ 60 days.

Security Deposit (SD) :-

10% value of the order shall be deposited with SDSC within 10 days

from the date of the Purchase Order towards security deposit in the

form of Bank Guarantee towards performance of the Contract valid till

completion of the contract period plus sixty days towards claim period.

(This will be returned by SDSC immediately on execution of the order

satisfactorily as per order terms. If not, the amount will be forfeited).

NOT REQUIRED FOR LANDED COST BELOW RS.5 LAKHS.

In case, if parties are unable to provide two separate BGs, i.e., one for

SD & one for PBG, they can submit a combined BG for SD & PBG for

10% of the Order value valid till the completion of total contractual

obligation (i.e., Supply period + warranty period + 60 days). Please


confirm.

Please specify whether you are a MSME. If so please furnish the

documentary evidence (Registration and Owner ship details) along

with your offer. Vendors may please note that MSMEs are not

exempted from the submission of Security Deposit.

Insurance:-

Being a Govt. Of India Dept., Insurance is not required at our cost.

Please ensure the safe delivery of the ordered item with proper

transport worthy packing.

Any other terms

Any other terms

Remarks, if any

Supporting Documents from Vendor

Attachment - I:

Attachment - II:


SUPPORTING DOCUMENTS RELATED TO PRICE BID

SUPPORTING DOCUMENTS RELATED TO PRICE BID

Attachment - I:

Attachment - II:

UPLOAD ONLY DOCUMENTS SUPPORTING THE PRICE BID LIKE BREAK-UP COST etc. PRICE BID FORM

Price Bid Form

Item Description Slab Range Qty UOM Currency Unit Price Total Price

STRUCTURAL

ITEM Fabrication ,

testing and supply

of stainless steel

pallets as per the

specifications

enclosed in

Annexure

- 100 NO. - - -

SHACKLE Supply - 5 Sets - - -


of slings, D-

shackles and

pallet truck for

handling the SS

pallets

Break-up of other taxes and other costs should be specified in respective narration columns.

Sum of these Break-up values should be specified in respective value columns.

S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR S a t i sh Dhawan Spac e Cen t e r SHAR

Welcome, Materials Master (isro)31 August 2017,

17:16:08 IST

MAIN VIEW HELP

Preview For STANDARD TERMS AND CONDITIONS

Page Destination: Tender Header Format Type : Normal

. :

GOVERNMENT OF INDIA

DEPARTMENT OF SPACE


PURCHASE DIVISION

Tele No.08623-225023/225174/225127 Fax No.08623-225170/22-5028 e-Mail ID : [email protected], [email protected], [email protected]

STANDARD TERMS & CONDITIONS

1.OFFERS SHALL BE SENT ONLINE ONLY USING STANDARD DIGITAL SIGNATURE CERTIFICATE OF CLASS III WITH ENCRYPTION / DECRYPTION. THE TENDERS AUTHORISED ONLINE ON OR BEFORE THE OPEN AUTHORISATION DATE AND TIME ONLY WILL BE CONSIDERED AS VALID TENDERS EVEN THOUGH THE BIDS ARE SUBMITTED ONLINE.

2.THE TENDERER MUST AUTHORISE BID OPENING WITHIN THE TIME STIPULATED IN THE SCHEDULE BY SDSC SHAR. OTHERWISE THE ONLINE BID SUBMITTED WILL NOT BE CONSIDERED FOR EVALUATION. PHYSICAL COPY WILL NOT BE CONSIDERED EVEN THOUGH IT IS RECEIVED BEFORE THE BID SUBMISSION DATE. In case of two-part tenders, parties shall submit their offers as follows:-

1) Part-I – Techno-commercial Bid (No price details shall be mentioned in this bid and shall not upload the details of price along with the techno-commercial bid) 2) Part-II – Price Bid

In view of Two Part Tender, the Offers submitted contrary to above instructions will be summarily rejected. 3.In case, the tenderer is not interested to participate in the tender, the tenderer shall submit regret letter giving reasons, failing which future enquiries will not be sent. 4.Offer Validity: The validity of the offers / tenders should be 90 days (in case of single part tender) and 120 days (in case two part

tender) from the date of opening of the tenders. Tenders with offer validity less than the period mentioned above, will not be considered for evaluation. 5.GST - GST and/or other duties/levies legally leviable and intended to be claimed should be distinctly shown separately in the tender. GST details are given below

GSTIN: 37AAAGS1366J1Z1 LEGAL NAME : SATISH DHAWAN SPACE CENTRE SHAR VALIDITY FROM:29/08/2017

TYPE OF REGISTRATION:REGULAR 6.Customs Duty - SDSC-SHAR is eligible for 100% Customs Duty exemption as per Notification No. 050/2017 539 (b) Dt: 30.06.2017.

This may be taken into account while quoting for import items, if any. In case tenderers offering items considering customs duty exemption, they should also indicate the bill of materials and price, separately, with Customs Duty component and terms and conditions thereto. 8.Advance Payment - Wherever advance payment is requested, Bank Guarantee from any Nationalized Bank/Scheduled Bank should be

furnished. In case of advance payments, if the party is not supplying the material within the delivery schedule, interest will be levied as per the Prime Lending Rate of RBI plus 2% penal interest. Interest will be loaded for advance payments/stage payments as per the prime lending rate of RBI and will be added to the landed cost for comparison purpose. In case of different milestone payments submitted by the parties, a standard and transparent methodology like NPV will be adopted for evaluating the offers.

9.Liquidated Damages - In all cases, delivery schedule indicated in the Purchase Order/Contract is the essence of the contract and if the party fails to deliver the material within the delivery schedule, Liquidated Damages will be levied @ 0.5% per week or part thereof subject to a maximum of 10% of total order value. 10.Performance Bank Guarantee - Performance Bank Guarantee for 10% of the order value should be furnished in the form of Bank

Guarantee from nationalized/scheduled bank or by Demand Draft valid till warranty period plus sixty days as claim period.

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11.Security Deposit – Security Deposit for 10% of the order value is mandatory, if the ordered value is Rs.5.00 lakhs and above. Party shall furnish the Security Deposit in the form of Bank Guarantee from nationalized/scheduled bank or by Demand Draft valid till

completion of the contract period plus sixty days towards claim period for faithful execution of the contract. 12.BANK GUARANTEE FOR FIM: Supplier has to submit Bank guarantee for equal value of Free Issue of Materials (FIM) issued by the Department from Nationalised / Scheduled Bank valid till receipt and acceptance of supply and satisfactory accounting of FIM plus sixty days as claim period.

13.The delivery period mentioned in the tender enquiry, IF ANY, is with the stipulation that no credit will be given for earlier deliveries and offers with delivery beyond the period will be treated as unresponsive. 14.The Department will have the option to consider more than one source of supply and final orders will be given accordingly.

15.The bidders should note that conditional discounts would not have edge in the evaluation process of tenders. 16.Non-acceptance of any conditions wherever called for related to Guarantee/ Warranty, Performance Bank Guarantee, Security Deposit, Liquidated damages are liable for disqualification. 17.Wherever installation/ commissioning involved, the guarantee/warrantee period shall reckon only from the date of installation and

commissioning. 18.Purchase/Price Preference will be extended to the MSMEs under the Public Procurement Policy for MSMEs formulated under the Micro, Small and Medium Enterprises Development Act, 2006 and instructions issued by Government of India from time to time. Vendors who would like to avail the benefit of MSME should clearly mention the same and submit all the documentary evidences to substantiate their claim along with tender itself.

19.The drawings, specifications, end use etc., given by the Centre/Unit along with the tender enquiry are confidential and shall not be disclosed to any third party. 20.SPECIAL CONDITIONS FOR SUBMITTING QUOTATIONS IN FOREIGN CURRENCY BY THE INDIAN AGENTS

The Tenderer should submit the following documents/information while quoting:- a)Foreign Principal's proforma invoice/quote indicating the commission payable to the Indian Agent and nature of after sales service to be rendered by the Indian Agent. b)Copy of Agency agreement with the Foreign Principal and the Indian Agent, precise relationship between them and their mutual

interest in the business. c)Registration and item empanelment of the Indian Agent. d)Agency Commission will be paid only Indian Currency.

e)Compliance of the tax laws by the Indian Agent. 21. High Sea Sales- Against High Sea Sale transactions: a.Offers shall be on all inclusive basis including delivery upto Sriharikota at the risk and cost of the supplier. Customs Clearance is the responsibility of the supplier and at his cost and risk.

b.100% payment will be made within 30 days after receipt and acceptance of the items at our site. c. GST as applicable d.Customs Duty Exemption Certificate and other relevant documents required for Customs clearance will be provided.

e.High Sea Sales Agreement furnished by the supplier in accordance with the terms and conditions of our purchase order will be signed and issued by SDSC-SHAR. 22.The following information/ documents are to be submitted wherever applicable.

1.Product Literature 2.Core banking account number of SBI, RTGS Details 3.PAN No. in quotation and invoices

4.GST Registration details. 5.In case of MSME, registration details / documents from Competent Authority. 23.EXCLUSION OF TENDERS

The following tenders shall be summarily rejected from the procurement process a.Tenders received from vendors who have not qualified in terms of their registration. b.Tenders received against publishing of a limited tender in the CPP portal.

c.Tenders of vendors who have been removed from the vendor list or banned/debarred from having business dealings. d.Unsolicited tenders from vendors. e.The tenders which materially depart from the requirements specified in the tender document or which contain false information.

f.The tenders which are not accompanied by the prescribed Earnest Money Deposit. g.The tenders of vendors who have not agreed to furnish Security Deposit, Performance Bank Guarantee and Liquidated Damages. h.The validity of the tenders is shorter than the period specified in the tender enquiry.

i.The tenders received from vendors or their agents or anyone acting on their behalf, who have promised or given to any official of the Centre/Unit/Department, a gratification in any form, or anything of value, so as to unduly influence the procurement process. j.The tenders received from vendors, who, in the opinion of the Centre/Unit, have a conflict of interest materially affecting fair competition.

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k.The tenders received from Indian agents on behalf of their foreign Principals/OEMs (in cases where the Principals/OEMs also submit their tenders simultaneously for the same item/product in the same tender).

l.In case two or more tenders are received from an Indian agent on behalf of more than one foreign Principal/OEM, in the same tender for the same item/product. m.If a firm quotes ‘NIL’ charges / consideration, the bid shall be treated as un-responsive and will not be considered.

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