REQUEST FOR PROPOSAL (RFP) - Nairobi, Kenya · REQUEST FOR PROPOSAL (RFP) For consultancy services for the proposed development of the Children & Teens Centre ... Preface 1. This

All Saints Cathedral Nairobi CTC 2015 RFP

i

THE ALL SAINTS CATHEDRAL CHURCH

REQUEST FOR PROPOSAL (RFP)

For consultancy services for the proposed development of

the Children & Teens Centre

2016

RFP – Consultancy services

CONTENTS

Preface...................................................................................................................................... iii

Section 1. Letter of Invitation ...................................................................................................5

Section 2. Instructions to Consultants .......................................................................................6

DATA SHEET ......................................................................................................................16

Section 3. Technical Proposal - Standard Forms ....................................................................18

Section 4. Financial Proposal - Standard Forms .....................................................................30

Section 5. Terms of Reference ................................................................................................33


Preface

1. This document constitutes The All Saints Cathedral Nairobi Children & Teens Center

(CTC) for Proposals (RFP).

2. The RFP includes a Letter of Invitation, Instructions to Consultants, Terms of

Reference, and a Form of Contract. The Instruction to Consultants and the General

Conditions of Contract may not be modified under any circumstances. However, the

Data Sheet and the Special Conditions of Contract may be used to reflect country and

assignment conditions.


Section 1. Letter of Invitation

Dear Mr. /Ms…………………………

1. This Request for Proposal (RFP) is not permissible to transfer this invitation to any other firm.

2. A Consortium led by an Architect will be selected using the Quality & Cost based selection

method, as per the procedures described in the RFP, in accordance with the policies of All Saints

Cathedral Nairobi.

5. Consortiums will not be required to submit drawings and estimates however you are required to

demonstrate clearly your appreciation to our desire to develop CTC by suitable measure aids and

descriptions will also be expected to demonstrate clearly

.5. The RFP includes the following documents:

Section 1 - Letter of Invitation

Section 2 - Instructions to Consultants (including Data Sheet)

Section 3 - Technical Proposal - Standard Forms

Section 4 - Financial Proposal - Standard Forms

6. Please inform us in online at the following address, upon receipt:

All Saints Cathedral | Kenyatta Avenue Opp Serena Hotel

P.O. Box 40539-00100 Nairobi | Office: +254 800 4679| cell phone 0702 645069

E-mail: [email protected]

(a) That you received the Letter of Invitation together with the Request for Proposal

document; and

(c) Availability for site visit on 21st & 22

nd January, 2016 by contacting Alvin -0735

292923.

Yours sincerely,

_______________________

The Provost

mailto:[email protected]

6 Section 3. Technical Proposal – Standard Forms


Section 2. Instructions to Consultants

Definitions a) “Client” refers to the ‘All Saints Cathedral Nairobi’

b) “Consultant” means any entity or person that may provide or

provides the Services to the Client under the Contract.

c) “Contract” means the Contract signed by the Parties and all the

attached documents listed in its Clause 1, that is the General

Conditions (GC), the Special Conditions (SC), and the

Appendices.

d) “Data Sheet” means such part of the Instructions to Consultants

used to reflect specific country and assignment conditions.

e) “Day” means calendar day.

f) “Government” means the government of the Client’s country.

g) “Instructions to Consultants” (Section 2 of the RFP) means the

document which provides short listed Consultants with all

information needed to prepare their Proposals.

h) “LOI” (Section 1 of the RFP) means the Letter of Invitation

being sent by All Saints Cathedral Nairobi to the short listed

Consultants.

i) “Personnel” means professionals and support staff provided by

the Consultant or by any Sub-Consultant and assigned to

perform the Services or any part thereof; “Foreign Personnel”

means such professionals and support staff who at the time of

being so provided had their domicile outside the Government’s

country; “Local Personnel” means such professionals and

support staff who at the time of being so provided had their

domicile inside the Government’s country.

j) “Proposal” means the Technical Proposal and the Financial

Proposal.

k) “RFP” means the Request For Proposal to be prepared by the

Client for the selection of Consultants, based on the SRFP.

l) “SRFP” means the Standard Request for Proposals, which must

be used by the Client as a guide for the preparation of the RFP.

m) “Services” means the work to be performed by the Consultant

pursuant to the Contract.

Section 3. Technical Proposal – Standard Forms 7


n) “Sub-Consultant” means any person or entity with whom the

Consultant subcontracts any part of the Services.

o) “Terms of Reference” (TOR) means the document included in

the RFP as Section 5 which explains the objectives, scope of

work, activities, tasks to be performed, respective

responsibilities of the Client and the Consultant, and expected

results and deliverables of the assignment.

1. Introduction 1.1

1.2 The shortlisted Consultants are invited to submit a Technical

Proposal and a Financial Proposal, as specified in the Data

Sheet, for consulting services required for the assignment

named in the Data Sheet. The Proposal will be the basis for

contract negotiations and ultimately for a signed Contract with

the selected Consultants.

1.3 Consultants should familiarize themselves with local

conditions and take them into account in preparing their

Proposals. To obtain first-hand information on the assignment

and local conditions, Consultants are encouraged to arrange

with the client for a visit to the site of the project in adequate

time before submitting the proposal. See Data Sheet.

Fraud and

Corruption

1.7 The Client requires that all consultants adhere to the highest

ethical standards, both during the selection process and

throughout the execution of a contract. In pursuance of this

policy, Clients limited:

(a) defines, for the purpose of this paragraph, the terms set

forth below as follows:

(i) “corrupt practice” means the offering, giving,

receiving, or soliciting, directly or indirectly,

of anything of value to influence the action of

the Client or any of the clients officials in the

selection process or in contract execution;

(ii) “fraudulent practice” means a

misrepresentation or omission of facts in order

to influence a selection process or the

execution of a contract;

(iii) “collusive practices” means a scheme or

arrangement between two or more consultants

with or without the knowledge of the Client or

the client, designed to establish prices at



artificial, noncompetitive levels;

(iv) “Coercive practices” means harming or

threatening to harm, directly or indirectly,

persons or their property to influence their

participation in a procurement process, or

affect the execution of a contract.

(b) will reject a proposal for award if it determines that the

Consultant recommended for award has, directly or

through an agent, engaged in corrupt, fraudulent,

collusive or coercive practices in competing for the

contract in question;

Proposal

Validity

1.8 The Data Sheet indicates how long Consultants’ Proposals

must remain valid after the submission date. During this

period, Consultants shall maintain the availability of

Professional staff nominated in the Proposal. The Client will

make their best effort to complete negotiations within this

period. Should the need arise, however, the Client may

request Consultants to extend the validity period of their

proposals. Consultants who agree to such extension shall

confirm that they maintain the availability of the Professional

staff nominated in the Proposal, or in their confirmation of

extension of validity of the Proposal, Consultants could

submit new staff in replacement, which would be considered

in the final evaluation for contract award. Consultants who do

not agree have the right to refuse to extend the validity of their

Proposals.

Eligibility of

Sub-Consultants

1.9 In case a short listed Consultant intends to associate with

Consultants who have not been short listed and/or individual

expert(s), such other Consultants and/or individual expert(s)

shall be subject to the eligibility criteria set forth in the

Guidelines.

2. Clarification

and

Amendment of

RFP Documents

2.1 Consultants may request a clarification of any of the RFP

documents up to the number of days indicated in the Data

Sheet before the proposal submission date. Any request for

clarification must be sent in writing, or by standard electronic

means to the Client’s address indicated in the Data Sheet. The

Client will respond in writing, or by standard electronic means

and will send written copies of the response (including an

explanation of the query but without identifying the source of

inquiry) to all Consultants. Should the Client deem it

necessary to amend the RFP as a result of a clarification, it

shall do so following the procedure under para. 2.2.



2.2 At any time before the submission of Proposals, the Client

may amend the RFP by issuing an addendum in writing or by

standard electronic means. The addendum shall be sent to all

Consultants and will be binding on them. Consultants shall

acknowledge receipt of all amendments. To give Consultants

reasonable time in which to take an amendment into account

in their Proposals the Client may, if the amendment is

substantial, extend the deadline for the submission of

Proposals.

3. Preparation of

Proposals

3.1 The Proposal (see para. 1.2), as well as all related

correspondence exchanged by the Consultants and the Client,

shall be written in the language (s) specified in the Data

Sheet.

3.2 In preparing their Proposal, Consultants are expected to

examine in detail the documents comprising the RFP.

Material deficiencies in providing the information requested

may result in rejection of a Proposal.

3.3 While preparing the Technical Proposal, Consultants must

give particular attention to the following:

Language (a) Documents to be issued by the Consultants as part of

this assignment must be in the language(s) specified in

the Reference Paragraph 3.1 of the Data Sheet.. It is

desirable that the firm’s Personnel have a working

knowledge of the Client’s national language.

Technical

Proposal

Format and

Content

3.4 Depending on the nature of the assignment, Consultants are

required to submit a Technical Proposal (TP). The Technical

Proposal shall provide the information indicated in the

following paras from (i) to (vii) using the attached Standard

Forms (Section 3).

(i) A brief description of the Consultants’ organization

and an outline of recent experience of the

Consultants. For each assignment, the outline

should indicate the names of Sub-Consultants/

Professional staff who participated, duration of the

assignment, contract amount, and Consultant’s

involvement. Information should be provided only

for those assignments for which the Consultant was

legally contracted by the client as a corporation or as

one of the major firms within a joint venture.

Assignments completed by individual Professional

staff working privately or through other consulting

firms cannot be claimed as the experience of the



Consultant, or that of the Consultant’s associates,

but can be claimed by the Professional staff

themselves in their CVs. Consultants should be

prepared to substantiate the claimed experience if so

requested by the Client.

(ii) Comments and suggestions on the Terms of Reference

including workable suggestions that could improve the

quality/ effectiveness of the assignment; and on

requirements for counterpart staff and facilities

including: administrative support, office space, local

transportation, equipment, data, etc. to be provided by

the Client (Form TECH-3 of Section 3).

(iii) A description of the approach, methodology and work

plan for performing the assignment covering the

following subjects: technical approach and

methodology, work plan, and organization and staffing

schedule. Guidance on the content of this section of

the Technical Proposals is provided under Form

TECH-4 of Section 3. The work plan should be

consistent with the Work Schedule (Form TECH-8 of

Section 3) which will show in the form of a bar chart

the timing proposed for each activity.

(iv) The list of the proposed Professional staff team of

each firm in the consortium by area of expertise, the

position that would be assigned to each staff team

member, and their tasks (Form TECH-5 of Section 3).

(v) Estimates of the staff input needed to carry out the

assignment (Form TECH-7 of Section 3). The staff-

months input should be indicated separately for office

and field activities.

(vi) CVs of the Professional staff signed by the staff

themselves or by the authorized representative of the

Professional Staff (Form TECH-6 of Section 3).

3.5 The Technical Proposal shall not include any financial

information. A Technical Proposal containing financial

information may be declared non responsive.

Financial

Proposals

3.6 The Financial Proposal shall be prepared using the attached

Standard Forms (Section 4). It shall list all costs associated

with the assignment. If appropriate, these costs should be

broken down by activity. All activities and items described in

the Technical Proposal must be priced separately; activities



and items described in the Technical Proposal but not priced,

shall be assumed to be included in the prices of other

activities or items.

Taxes 3.7 The Financial Proposal should clearly identify as a separate

amount, the local taxes, duties, fees, levies and other charges

imposed under the law on the consultants. A PIN and VAT

registration Certificate must be attached.

4. Submission,

Receipt, and

Opening of

Proposals

4.1 The original proposal (Technical Proposal and Financial

Proposal; see para. 1.2) shall contain no interlineations or

overwriting, except as necessary to correct errors made by the

Consultants themselves. The person who signed the proposal

must initial such corrections.

4.2 The signed Technical and Financial Proposals shall be marked

“ORIGINAL”.

4.3 The Technical Proposal shall be marked “ORIGINAL” or

“COPY” as appropriate. The Technical Proposals shall be sent

to the addresses referred to in para. 4.5 and in the number of

copies indicated in the Data Sheet. All required copies of the

Technical Proposal are to be made from the original. If there

are discrepancies between the original and the copies of the

Technical Proposal, the original governs.

4.4 The original and all copies of the Technical Proposal shall be

placed in a sealed envelope clearly marked “TECHNICAL

PROPOSAL” Similarly, the original Financial Proposal shall be

placed in a sealed envelope clearly marked “FINANCIAL

PROPOSAL” followed by the name of the assignment, and with

a warning “DO NOT OPEN WITH THE TECHNICAL

PROPOSAL.” The envelopes containing the Technical and

Financial Proposals shall be placed into an outer envelope and

sealed. This outer envelope shall bear the submission address,

reference number and clearly marked The Client shall not be

responsible for misplacement, losing or premature opening if

the outer envelope is not sealed and/or marked as stipulated.

This circumstance may be case for Proposal rejection. If the

Financial Proposal is not submitted in a separate sealed

envelope duly marked as indicated above, this will constitute

grounds for declaring the Proposal non-responsive.

4.5 The Proposals must be sent to the address/addresses indicated

in the Data Sheet and received by the Client no later than the

time and the date indicated in the Data Sheet, or any extension

to this date in accordance with para. 2.2. Any proposal

received by the Client after the deadline for submission shall



be returned unopened.

4.6 The Client and the Client shall open the Technical Proposal

immediately after the deadline for their submission. The

envelopes with the Financial Proposal shall remain sealed and

securely stored.

5. Proposal

Evaluation

5.1 From the time the Proposals are opened to the time the

Contract is awarded, the Consultants should not contact the

Client or the Client on any matter related to its Technical and

Financial Proposal. Any effort by Consultants to influence the

Client or the Client in the examination, evaluation, ranking of

Proposals, and recommendation for award of Contract may

result in the rejection of the Consultants’ Proposal.

Evaluation of

Technical

Proposals

5.2 The evaluation committee shall evaluate the Technical

Proposals on the basis of their responsiveness to the Terms of

Reference, applying the evaluation criteria as specified in the

Data Sheet. Each responsive Proposal will be given a

technical score (St). A Proposal shall be rejected at this stage

if it does not respond to important aspects of the RFP, and

particularly the Terms of Reference or if it fails to achieve the

minimum technical score indicated in the Data Sheet.

Consortiums will also be expected to make powerpoint

presentations to the client on the date specified in the data

sheet. Technical scores will also be given for this

presentation.



Evaluation of

Financial

Proposals

5.3 In case of QCBS, the lowest evaluated Financial Proposal

(Fm) will be given the maximum financial score (Sf) of 100

points. The financial scores (Sf) of the other Financial

Proposals will be computed as indicated in the Data Sheet.

Proposals will be ranked according to their combined

technical (St) and financial (Sf) scores using the weights (T =

the weight given to the Technical Proposal; P = the weight

given to the Financial Proposal; T + P = 1) indicated in the

Data Sheet: S = St x T% + Sf x P%. The firm achieving the

highest combined technical and financial score will be invited

for negotiations.

5.4 In the case of Fixed-Budget Selection, the Client and Client

will select the firm that submitted the highest ranked

Technical Proposal within the budget. Proposals that exceed

the indicated budget will be rejected. In the case of the Least-

Cost Selection, the Client and Client will select the lowest

proposal among those that passed the minimum technical

score. In both cases the evaluated proposal price according to

para. 5.6 shall be considered, and the selected firm is invited

for negotiations.

6. Negotiations

6.1 The invited Consultant will, as a pre-requisite for attendance

at the negotiations, confirm availability of all Professional

staff. Failure in satisfying such requirements may result in the

Client and Client proceeding to negotiate with the next-ranked

Consultant. Representatives conducting negotiations on

behalf of the Consultant must have written authority to

negotiate and conclude a Contract.

Technical

negotiations

6.2 Negotiations will include a discussion of the Technical

Proposal, the proposed technical approach and methodology,

work plan, and organization and staffing, and any suggestions

made by the Consultant to improve the Terms of Reference.

The Client and the Consultants will finalize the Terms of

Reference, staffing schedule, work schedule, logistics, and

reporting. These documents will then be incorporated in the

Contract as “Description of Services”. Special attention will

be paid to clearly defining the inputs and facilities required

from the Client to ensure satisfactory implementation of the

assignment. The Client shall prepare minutes of negotiations

which will be signed by the Client, Client and the Consultant.

Financial

negotiations

6.3 The financial negotiations will include a clarification (if any)

of the firm’s tax liability in the Client’s country, and the

manner in which it will be reflected in the Contract; and will

reflect the agreed technical modifications in the cost of the



services.

Availability of

Professional

staff/experts

6.4 Having selected the Consultant on the basis of, among other

things, an evaluation of proposed Professional staff, the Client

expects to negotiate a Contract on the basis of the Professional

staff named in the Proposal. Before contract negotiations, the

Client will require assurances that the Professional staff will

be actually available. The Client will not consider

substitutions during contract negotiations unless both parties

agree that undue delay in the selection process makes such

substitution unavoidable or for reasons such as death or

medical incapacity. If this is not the case and if it is

established that Professional staff were offered in the proposal

without confirming their availability, the Consultant may be

disqualified. Any proposed substitute shall have equivalent or

better qualifications and experience than the original

candidate and be submitted by the Consultant within the

period of time specified in the letter of invitation to negotiate.

Conclusion of

the negotiations

6.5 Negotiations will conclude with a review of the draft

Contract. To complete negotiations the Client and the

Consultant will initial the agreed Contract. If negotiations fail,

the Client will invite the Consultant whose Proposal received

the second highest score to negotiate a Contract.

7. Award of

Contract

7.1 After completing negotiations the Client shall award the

Contract to the selected Consultant and promptly notify all

Consultants who have submitted proposals. After Contract

signature, the Client shall return the unopened Financial

Proposals to the unsuccessful Consultants.



8. Confidentiality 8.1 Information relating to evaluation of Proposals and

recommendations concerning awards shall not be disclosed to

the Consultants who submitted the Proposals or to other

persons not officially concerned with the process, until award

of Contract. The undue use by any Consultant of confidential

information related to the process may result in the rejection

of its Proposal and may result in the blacklisting of the

consultant by the Client for any future tenders.



Instructions to Consultants

DATA SHEET

[Comments in brackets provide guidance for the preparation of the Data Sheet; they should

not appear on the final RFP to be delivered to the shortlisted Consultants]

Paragraph

Reference

1.1

Name of the Client:

All Saints Cathedral Nairobi

Method of selection:

Quality & Cost Based Selection

1.2 Financial Proposal to be submitted together with Technical Proposal:

Yes

Name of the assignment is:

Consultancy Services for a children & Teens centre Development Project

1.3

Site: All Saints Cathedral Nairobi, Kenyatta avenue.

The development site is approximately 5 000 square metres and has an

appreciable slope

1.4 Proposals must remain valid 90 days after the submission date.

2.1 Clarifications may be requested not later than 3 days before the submission

date.

The address for requesting clarifications is: Finance & Administration

Manager

3.1

Proposals shall be submitted in the following language: English

Consultants shall not submit proposals in any other language. The Contract

to be signed with the winning Consultant shall be written in the language in

which the Consultant’s proposal was submitted, which shall be the language

that shall govern the contractual relations between the Client and the

winning Consultant. The Consultant shall not sign versions of the Contract

in different languages in addition to the language used in his proposal.

3.3 (a)

Shortlisted Consultants may associate with other shortlisted Consultants:

Yes



3.4 (vii) Concept designs to include a Proposal on the Master layout of the site as a

minimum requirement.

3.7 Amounts payable by the Client to the Consultant under the contract to be

subject to local taxation: Yes.

3.8

Consultant to state local cost in the national currency: Yes

4.3

Consultant must submit the original and one copy of the Technical

Proposal, and the original of the Financial Proposal.

4.5

The Proposal submission address is:

All Saints Catherdal

P.O Box 40539 GPO Nairobi

Proposals must be submitted no later than the following date and time:

19th

Febraury, 2016

5.2

Criteria and sub-criteria for the evaluation of Technical Proposals are:

(i) Specific experience of the Consultants relevant to the assignment: (ii) Adequacy of the proposed methodology and work plan

in responding to the Terms of Reference: a) Technical approach and methodology

b) Work plan

c) Organization and staffing

(iii) Key professional staff qualifications and competence for the

assignment:

1) General qualifications

2) Adequacy for the assignment

3) Experience in region and language

(iv) Summary of key deliverables to the client as well as expectations of

the consultants from the client.

(v) Responsiveness of the proposal to the Terms of Reference and the

tender invitation in general.

(vi) Presentation by the Consortiums.

Total points for the above is 100 The minimum technical score St required to pass is: 70 Points



5.3

The formula for determining the financial scores is the following:

Sf = 100 x Fm / F, in which

Sf is the financial score

Fm is the lowest price and

F the price of the proposal under consideration.

The weights given to the Technical and Financial Proposals are:

T = 0.7 and

P = 0.3

Section 3. Technical Proposal - Standard Forms

[Comments in brackets [ ] provide guidance to the shortlisted Consultants for the

preparation of their Technical Proposals; they should not appear on the Technical Proposals

to be submitted.]

TECH-1 Technical Proposal Submission Form

TECH-2 Consultant’s Organization and Experience

a) Consultant’s Organization

b) Consultant’s Experience

TECH-3 Comments or Suggestions on the Terms of Reference and on Counterpart Staff

and Facilities to be Provided by the Client

a) On the Terms of Reference

b) On the Counterpart Staff and Facilities

TECH-4 Description of the Approach, Methodology and Work Plan for Performing the

Assignment

TECH-5 Team Composition and Task Assignments

TECH-6 Curriculum Vitae (CV) for Proposed Professional Staff

TECH-7 Staffing Schedule

TECH-8 Work Schedule



FORM TECH-1 TECHNICAL PROPOSAL SUBMISSION FORM

[Location, Date]

To: [Name and address of Client]

Dear Sirs:

We, the undersigned, offer to provide the consulting services for [Insert title of

assignment] in accordance with your Request for Proposal dated [Insert Date] and our

Proposal. We are hereby submitting our Proposal, which includes this Technical Proposal,

and a Financial Proposal sealed under a separate envelope1.

We are submitting our Proposal in association with: [Insert a list with full name and

address of each associated Consultant]2

We hereby declare that all the information and statements made in this Proposal are

true and accept that any misinterpretation contained in it may lead to our disqualification.

If negotiations are held during the period of validity of the Proposal, i.e., before the

date indicated in Paragraph Reference 1.12 of the Data Sheet, we undertake to negotiate on

the basis of the proposed staff. Our Proposal is binding upon us and subject to the

modifications resulting from Contract negotiations.

We undertake, if our Proposal is accepted, to initiate the consulting services related to

the assignment not later than the date indicated in Paragraph Reference 7.2 of the Data Sheet.

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Name of Firm:

Address:



FORM TECH-2 CONSULTANT’S ORGANIZATION AND EXPERIENCE

A - Consultant’s Organization

[Provide here a description of the background and organization of your firm/entity and each

associate for this assignment.]



B - Consultant’s Experience [Using the format below, provide information on each assignment for which your firm, and

each associate for this assignment, was legally contracted either individually as a corporate

entity or as one of the major companies within an association, for carrying out consulting

services similar to the ones requested under this assignment. Use 20 pages.]

Assignment name:

Approx. value of the contract (in Ksh):

Country:

Location within country:

Duration of assignment (months):

Name of Client:

Total No of staff-months of the assignment:

Address:

Approx. value of the services provided by your firm

under the contract (in Ksh):

Start date (month/year):

Completion date (month/year)

Name of associated Consultants, if any:

Name of senior professional staff of your firm

involved and functions performed (indicate most

significant profiles such as Project

Director/Coordinator, Team Leader):

Narrative description of Project:

Description of actual services provided by your staff within the assignment:

Firm’s Name:



FORM TECH-3 COMMENTS AND SUGGESTIONS ON THE TERMS OF

REFERENCE AND ON COUNTERPART STAFF AND FACILITIES TO BE

PROVIDED BY THE CLIENT

A - On the Terms of Reference [Present and justify here any modifications or improvement to the Terms of Reference you

are proposing to improve performance in carrying out the assignment (such as deleting some

activity you consider unnecessary, or adding another, or proposing a different phasing of the

activities). Such suggestions should be concise and to the point, and incorporated in your

Proposal.]



B - On Counterpart Staff and Facilities

[Comment here on counterpart staff and facilities to be provided by the Client according to

Paragraph Reference 1.4 of the Data Sheet including: administrative support, office space,

local transportation, equipment, data, etc.]



FORM TECH-4 DESCRIPTION OF APPROACH, METHODOLOGY AND WORK

PLAN FOR PERFORMING THE ASSIGNMENT

[Technical approach, methodology and work plan are key components of the Technical

Proposal. You are suggested to present your Technical Proposal (inclusive of charts and

diagrams) divided into the following three chapters:

a) Technical Approach and Methodology,

b) Work Plan, and

c) Organization and Staffing,

a) Technical Approach and Methodology. In this chapter you should explain your

understanding of the objectives of the assignment, approach to the services, methodology for

carrying out the activities and obtaining the expected output, and the degree of detail of such

output. You should highlight the problems being addressed and their importance, and explain

the technical approach you would adopt to address them. You should also explain the

methodologies you propose to adopt and highlight the compatibility of those methodologies

with the proposed approach.

b) Work Plan. In this chapter you should propose the main activities of the assignment,

their content and duration, phasing and interrelations, milestones (including interim

approvals by the Client), and delivery dates of the reports. The proposed work plan should

be consistent with the technical approach and methodology, showing understanding of the

TOR and ability to translate them into a feasible working plan. A list of the final documents,

including reports, drawings, and tables to be delivered as final output, should be included

here. The work plan should be consistent with the Work Schedule of Form TECH-8.

c) Organization and Staffing. In this chapter you should propose the structure and

composition of your team. You should list the main disciplines of the assignment, the key

expert responsible, and proposed technical and support staff.]

Section 3 – Technical Proposal – Standard Forms 25

RFP-Consultancy Services - advance draft 3

FORM TECH-5 TEAM COMPOSITION AND TASK ASSIGNMENTS

Professional Staff

Name of Staff Firm Area of Expertise Position Assigned Task Assigned

26 Section 3. Technical Proposal - Standard Forms


FORM TECH-6 CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL

STAFF

1. Proposed Position [only one candidate shall be nominated for each position]:

2. Name of Firm [Insert name of firm proposing the staff]:

3. Name of Staff: [Insert full name]:

4. Date of Birth: Nationality:

5. Education [Indicate college/university and other specialized education of staff member, giving names of

institutions, degrees obtained, and dates of obtainment]:

6. Membership of Professional Associations:

7. Other Training [Indicate significant training since degrees under 5 - Education were obtained]:

8. Countries of Work Experience: [List countries where staff has worked in the last ten years]:

9. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and

writing]:

10. Employment Record [Starting with present position, list in reverse order every employment held by

staff member since graduation, giving for each employment (see format here below): dates of employment,

name of employing organization, positions held.]:

From [Year]: To [Year]:

Employer:

Positions held:



11. Detailed Tasks Assigned

[List all tasks to be performed

under this assignment]

12. Work Undertaken that Best Illustrates Capability to

Handle the Tasks Assigned

[Among the assignments in which the staff has been involved,

indicate the following information for those assignments that best

illustrate staff capability to handle the tasks listed under point 11.]

Name of assignment or project:

Year:

Location:

Client:

Main project features:

Positions held:

Activities performed:

13. Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly

describes myself, my qualifications, and my experience. I understand that any wilful

misstatement described herein may lead to my disqualification or dismissal, if engaged.

Date: [Signature of staff member or authorized representative of the staff] Day/Month/Year

Full name of authorized representative:


FORM TECH-7 STAFFING SCHEDULE1

N° Name of Staff Staff input (in the form of a bar chart)

2 Total staff-month input

1 2 3 4 5 6 7 8 9 10 11 12 n Office Field3 Total

1 [Office]

[Field]

2

3

n

Subtotal

1 For Professional Staff the input should be indicated individually; for Support Staff it should be indicated by category (e.g.: draftsmen, clerical staff, etc.).

2 Months are counted from the start of the assignment. For each staff indicate separately staff input for home and field work.

3 Field work means work carried out at a place other than the Consultant's home office.

Full time input

Part time input



FORM TECH-8 WORK SCHEDULE

N° Activity1

Months2

1 2 3 4 5 6 7 8 9 10 11 12 n

1

2

3

4

5

n

1 Indicate all main activities of the assignment, including delivery of reports (e.g.: inception, interim, and final reports), and other benchmarks such as Client

approvals. For phased assignments indicate activities, delivery of reports, and benchmarks separately for each phase.

2 Duration of activities shall be indicated in the form of a bar chart.


Section 4. Financial Proposal - Standard Forms

Financial Proposal Standard Forms shall be used for the preparation of the Financial Proposal

according to the instructions provided under para. 3.6 of Section 2.

FIN-1 Financial Proposal Submission Form

FORM FIN-1 FINANCIAL PROPOSAL SUBMISSION FORM

[Location, Date]

To: [Name and address of Client]

Dear Sirs:

We, the undersigned, offer to provide the consulting services for [Insert title of

assignment] in accordance with your Request for Proposal dated [Insert Date] and our

Technical Proposal. Our attached Financial Proposal is for the sum of [Insert amount(s) in

words and figures1] or [Insert percentage

1] % of the Construction Cost. This amount is

inclusive of the all taxes and any statutory levies.

Our Financial Proposal shall be binding upon us subject to the modifications resulting

from Contract negotiations, up to expiration of the validity period of the Proposal, i.e. before

the date indicated in Paragraph Reference 1.12 of the Data Sheet.

No commissions and gratuities have been paid or are to be paid by us to agents

relating to this Proposal and Contract execution.

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Name of Firm:

Address:

Section 4 – Financial Proposal – Standard Forms – Appendix 31


blank


33

Section 5. Terms of Reference

ARCHITECT

Stage 1- APPRAISAL AND DEFINITION OF THE PROJECT (INCEPTION).

Receive, appraise and report on the client’s requirements with particular regard to site

information, planning and statutory requirements.

Advice the client on the need for the appointment of consultants and procedures meet

his requirements including methods of contracting and on any supplementary service

(clause 6) which may be required.

Confirm in writing the client’s instructions to proceed.

Stage 2- DESIGN CONCEPT (OUTLINE PROPOSALS).

Advised by any consultants appointed, prepare an Outline proposal showing space

provisions, planning relationships, standards of material intended to be used and

standards and suitability of services, insufficient detail to enable the design be

approved by the client.

Advise the client on the feasibility of the project as designed, the estimated cost,

budget, time schedule and statutory requirements and on supplementary services.


Stage 3- DESIGN DEVELOPMENT AND APPROVALS (SCHEME DESIGN)

Incorporate any changes on the design by the client

After approval of the design, develop is sufficiently to coordinate the work and

services of consultants and specialists who have been appointed.

Discuss the design with the statutory authorities concerned, and submit for their

approval.

Review the budget and time schedule.


Stage 4- DETAILED TECHNICAL DOCUMENTATION (DETAILED DESIGN)

Correlate the work of any consultants in they preparation of the documentation.

Attend regular progress review meetings called by the client, the form, frequency and

duration of which are to be agreed to and stated in the schedule hereto. Unless

otherwise agreed herein, where meetings exceed four hours a month, the excess ranks

for charges under supplementary services.



34

Stage 5- PRODUCTION DRAWINGS.

Prepare working drawings, specifications and other technical documents necessary

for the execution of the project and preparation of Bills of Quantities.

Stage 6- CONTRACT ADMINISTRATION.

Assist the Client in calling for tenders and / or negotiate the building contract we

required.

Assist the Client in advising the client regarding the reward of the building contract

and the completion of contract documents.


Inspect the works. By means of site meetings and visits to ensure that the works are

completed in accordance with the specifications and drawings and to advise the

Client immediately of any non conformity to them. Inspecting the works will vary

according to the nature and stage of the construction and the architect should clarify

for the client the attention to be provided pursuant thereto, such to be stated in the

schedule hereto.

On completion of the project, provide the client with as-built drawings.

QUANTITY SURVEYOR The services to be provided by the Quantity Surveyor in the contract include, but are not limited to:

Preparation of an approximate estimate based on the outline design from the architect.

Advise on possible design economies and on financial implications of different finishes.

Provide cost advice as necessary for preparation of the final design.

Advise on form of contract.

Prepare bills of quantities.

Price the bills of quantities.

Prepare tender documents.

Obtain, check and report on tender.

Advise on contract.

Draw up contract documents.

Make periodic visits to site to survey work in progress, take particulars and prepare

valuation for interim payments to the contractor.

Advise on financial implications of proposed variations.

Prepare monthly financial appraisals to show financial status of the project so that the

client is aware of the anticipated final account.

Advise on contract problems if any.

Examine, evaluate and report on contractors claims if any.

Section 5 – Terms of Reference

RFP – Consultancy Services

35

Complete the measurement and pricing of the final account and agree the same with the

contractor.

Prepare valuation for final certificate.

Advise on any outstanding disputes with the contractor.

MECHANICAL & ELECTRICAL ENGINEER

The services to be provided by the Consulting Engineer at this stage shall comprise all or any

of the following as may be necessary in the particular case:-

a) Investigating data and information relating to the project and relevant to the works

which are reasonably accessible to the consulting Engineer, and considering any

reports relating to them works which have either been prepared by the Consulting

Engineer or else prepared by others and made available to the Consulting Engineer by

the client.

b) Advising the client on the need for arrangements to be made, in accordance with

clause 2, for the carrying out of special surveys, special investigations or model tests,

and advising the client of the results of any such surveys, investigations or tests

carried out.

c) Consulting any local or other or other authorities on matters of principal in

connection with the design of the works.

d) Consulting the architect or any other professional adviser appointed by the client in

connection to the project.

e) Providing sufficient Preliminary information and approximate estimates (based on

unit volume, unit surface area or similar bases of estimation) regarding the works to

enable the client or the architect to prepare architectural sketch plans and budget

estimates for the project.

Design Stage II



a) Preparing designs, tender drawings and specifications for the works in such detail

may be necessary to enable competitive tenders for the execution of the works to be

obtained.

b) Providing outline information as to plant rooms, chimneys, air conditioning and

ventilation ducts, main service ducts and other similar elements incorporated in the

building structure, and providing information as to the approximate weights of items

pf heavy plant and equipment which are incorporated in the works.

c) Advising on conditions of contract relevant to the works and forms of tender and

invitations to tender as they relate to the works.

d) Advising the client as to the suitability for carrying out the works of persons and

firms tendering, and further as to the relative merits of tenders, prices and estimates

received for carrying the works.


36

As soon as the Consulting Engineer shall have submitted advice to the client upon tenders,

his services at this stage shall be complete.

Installation Stage.

The Consulting Engineer shall not accept any tender in respect of the works unless the client

gives him the instructions in writing to do so, and any acceptance so made by the Consulting

Engineer on the instructions of the client shall be on behalf of the client. The services to be

provided by the Consulting Engineer at this stage shall include all or any of the following as

may be necessary in the particular case:-

a) Advising on the preparation of formal contract documents relating to accepted

tenders for carrying out the works or any part thereof.

b) Providing the contractor with such further information as is necessary in the opinion

of the consulting Engineer, to enable the installation drawings to be prepared.

c) Examining the contractor’s proposals.

d) Making such visits to site as the Consulting Engineer shall consider necessary to

satisfy himself as to the performance of any site staff appointed pursuant to and to

satisfy himself that the works are executed generally according to his designs and

specifications and otherwise in accordance with good engineering practice.

e) Giving all necessary instructions to the contractor provided that the consulting

Engineer shall not without the prior approval of the client give any instructions

which are in his opinion likely substantially to increase the cost of the works unless

it is not in the circumstances practicable for the Consulting Engineer to obtain such

prior approval.

f) Advising the client or the architect as to the need to vary any part of the project for a

reason or reasons relating to the works.

g) Approving the contractor’s commissioning procedures and performance tests, and

inspecting the works on completion.

h) Advising on interim valuations, issuing certificates for payment to the contractor

where appropriate and advising on settlement of the contractor’s final accounts.

i) Performing any services which the Consulting Engineer may be required to carry out

under any document which he has prepared relating to the works. The Consulting

Engineer may decline to perform any services specified in a contract the terms of

which have not initially been expressly approved by him in writing.

j) Delivering to the client on the completion of the works of copies of record drawings,

the contractor’s operating instructions, and, where appropriate, certificates of work

tests.

k) Assisting in settling any dispute difference which may arise between the client and

the contractor, provided that this service shall not extend to advising the client

following the taking of any step in or towards any arbitration or litigation in

connection with the works.

General

Without prejudice to the proceeding provisions of this clause, the Consulting Engineer shall

from time to time as may be necessary advise the client as to the need for the client to be

provided with additional services in accordance with clause 2.



37

2.0 ADDITIONAL SERVICES NOT INCLUDED IN NORMAL SERVICES.

As services additional to those specified in clause 1.0, the consulting Engineer shall, if so

requested by the client, provide any of the services specified in clause 2.1 below and provide

or take all reasonable steps to arrange for the provision by others of any of the services

specified in clause 2 .2

2.1

a) Preparing any report or additional contract documents required for consideration of

proposals for the carrying out of alternative works.

b) Carrying out works in connection with any application already made by the client any

order, sanction, license, permit or other consent, approval or authorization necessary

to enable the works to proceed.

c) Carrying out work arising from the failure of the client to award a contract in due

time.

d) Preparing preliminary estimates.

e) Preparing details for shop fabrication of ductwork, metal or plastic frameworks.

f) Checking and advising upon any part of the project not designed by the consulting

engineer.

g) Carrying out work consequent upon any assignment of a contract by the contractor or

upon the failure of the contractor properly to perform any contract or upon delay by

the client in fulfilling his obligations or in taking any other step necessary for the due

performance of the works.

h) Advising the client upon and carrying out work following the taking of any step or

towards any litigation or arbitration relating to the works.

i) Carrying out special cost investigations or detailed valuations, including estimates or

cost analysis based on measurement or forming an element of a cost planning service.

j) Negotiating and arranging for the provision or diversion of utility services.

k) Negotiating any contract or sub-contract with a contractor selected otherwise than by

competitive tendering, including checking and agreeing quantities and net costs of

materials added percentages to cover overheads and profit.

l) Preparing detail drawings, coordination drawings, builder’s work drawings, record

drawings or any detailed schedules.

2.2

a) Specialist technical advice on any abnormal aspects of the works. The services

provided by the Consulting Engineer under clause 1.1 will include the provision of all

expert technical advice and skills which are normally required for the class of work

for which the Consulting Engineer’s services are engaged.

b) Legal, financial and other professional services.

c) Services in connection with the valuation, purchase, sale or leasing of lands and

obtaining of way leaves.

d) Investigation of the nature and strength of existing works and the making of model

tests or special investigations.


38

2.3

The consulting Engineer shall obtain the prior agreement of the client to the arrangements

which he proposes to make on the client’s behalf for the provision of any of the services

specified in clause 2.2 .The client shall be responsible to any persons providing such services

for the cost thereof.

CIVIL & STRUCTURAL ENGINEER

The services to be performed by the consultant have been classified to suit the various types

of work. The details are as follows:-

Class I works.

Civil engineering and structural engineering services including geotechnical investigations

but excluding class 2 works.

Class II Works.

(Structural work in reinforced concrete, prestressed concrete steel and other metals).

Structural engineering services on projects where architect has been appointed by the client.

6.1 Class I Works.

6.1.1 Design Stage I

The services to be provided by the consulting engineer at this stage shall comprise all or any

of the following as may be necessary in the particular case:

a) Investigating data and information relevant to the works which are reasonably

accessible to the consulting Engineer, and considering any reports relating to the

works which have been previously prepared by the Consulting Engineer or else

prepared by others and made available to the consulting engineer by the client.

b) Making any normal topographical survey of the proposed site of the works

which may be necessary to supplement the topographical information already

available to the Consulting Engineer

c) Advising the client on the need to carry out any geotechnical investigations

which may be necessary to supplement the geotechnical information already

available to the Consulting Engineer, arranging for such investigations when

authorized by the client, certifying the amount of any payment to be made by

the client to the persons or firms carrying out such investigations under the

consulting Engineer’s direction, and advising the client on the results of such

investigations.

d) Advising the client on the need for arrangements to be made, in accordance with

clause 7, for the carrying out of special surveys, special investigations or model



39

tests, and advising the client of the results of any such surveys, investigations or

tests carried out.

e) Consulting any architect appointed by the client in connection with the

architectural treatment of the works.

f) Preparing such documents as are reasonably necessary to enable the client to

consider the Consulting Engineer’s general proposals for the construction of the

works in the light of the investigations carried out by him at this stage, and to

enable the client to apply for approval in principal of the execution of the works

in accordance with such proposals.

6.1.2 Design Stage II

The services to be provided by the Consulting Engineer at this stage shall comprise all or

any of the following as may be necessary in the particular case:-

a) Preparing designs and tender drawings in connection with the works.

b) Advising as to the appropriate conditions of contract to be incorporated in any

contract to be made between the client and the contractor. Preparation of tender

documents.

c) Preparing such specifications, schedules and bills of quantities as may be necessary to

enable the client to obtain tenders or otherwise award a contract for carrying out the

works.


firms tendering and further as to the relative merits of tenders, prices and estimates

received for carrying out the works.

As soon as the Consulting Engineer shall have submitted advice to the client upon tenders,

his services at this stage shall be complete.

6.1.3 Construction Stage.


gives him instructions in writing to do so, and any acceptance so made by the Consulting


provided by the consulting Engineer at this stage shall include all or any of the following as


a) Advising on the preparation of formal contract documents relating to accepted tenders

for carrying out the works or any thereof.

b) Inspecting and testing during manufacture and installation such electrical and

mechanical materials, machinery and plant supplied for incorporation in the works as

are usually inspected and tested by Consulting Engineers, arranging and witnessing

acceptance tests.

c) Advising the client on the need for special inspection or testing other than that

referred to in sub-clause (b).

d) Advising the client on the appointment of site staff in accordance with clause 10.


40

e) Preparing bar bending schedules and any further designs and drawings which may be

necessary.

f) Examining the contractor’s proposals.

g) Making such visits to site as the Consulting Engineer shall consider necessary to

satisfy himself as to the performance of any site staff appointed pursuant to clause 10

and to satisfy himself that the works are executed generally according to the contract

and otherwise in accordance with good engineering practice.

h) Giving all necessary instructions to the contractor, provided that the Consulting

Engineer shall not without the prior approval of the client give any instructions which

in the opinion of the consulting Engineer are likely substantially to increase the cost

of the works unless it is not in the circumstances practicable for the consulting

Engineer to obtain such prior approval.

i) Issuing certificates for payment to the contractor.

j) Performing any services which the Consulting Engineer may be required to carry out

under the any contract for the execution of the works, including where appropriate the

supervision of any specified tests and of the commissioning of the works, provided

the Consulting Engineer may decline to perform any services specified in a contract

the terms of which have not initially been approved by the Consulting Engineer.

k) Delivering to the client on the completion of the works such records and

manufacturer’s manuals as are reasonably necessary to enable the client to operate

and maintain the works.

l) Deciding any dispute or difference arising between the client and the contractor and

submitted to the Consulting Engineer for his decision, provided that this service shall

not extend to advising the client following the taking of any step in or towards any

arbitration or litigation in connection with the works.

6.1.4 General.

Without prejudice to the preceding provisions of this clause, the Consulting Engineer shall

from time to time as may be necessary advice the client as to the need for the client to be

provided with additional services in accordance with clause 7.

6.2 Class II Works.

6.2.1 Preliminary or Sketch Plan Stage.


of the following as may be necessary in the particular case:

a) Investigating data and information relating to the project and relevant to the works

which are reasonably accessible to the Consulting Engineer, and considering any

reports relating to the works which have either been prepared by the Consulting

Engineer by the client.

b) Advising the client on the need to carry out any geotechnical investigations which

may be necessary to supplement the geotechnical information already available to the

consulting Engineer, arranging for such investigations when authorized by the client,



41

certifying the amount of any payments to be made by the client to the persons or

firms carrying out such investigations under the consulting Engineer’s directions, and

advising the client of the results of such investigations.

c) Advising the client on the need for arrangements to be made, in accordance with

clause 7, for the carrying out of special surveys, investigations or tests carried out.

d) Consulting any local or other authorities on matters of principle in connection with

the structural design of the works.

e) Providing sufficient structural information to enable the Architect to produce his

sketch plans.

6.2.2 Tender Stage.

The services to be provided by the consulting Engineer at this stage shall include all or any of

the following as may be necessary in the particular case, for the purpose of enabling tenders

to be obtained:-

a) Developing the design of the works in collaboration with the architect and preparing

calculations, drawings and specifications of the works to enable a bill of quantities to

be prepared.

b) Advising on conditions of contract relevant to the works and forms of tender and

invitations to tender as they relate to the works.

c) Consulting any local or other authorities in connection with the structural design of

the works, and preparing typical details and typical calculations.


firms tendering.

6.2.3 Working Drawing Stage.

The services to be provided by the Consulting Engineer at this stage shall include all or any


a) Advising the client as to the relative merits of tenders, prices and estimates received

for carrying out the works.

b) Preparing such calculations and details relating to the works as may be required for

submission to any appropriate authority.

c) Preparing any further designs, specifications and drawings, including bar bending

schedules, necessary for the information of the contractor to enable him to carry out

the works, but expecting the preparation of any shop details relating to the works or

any part thereof.

d) Checking shop details for accuracy, general dimensions and adequacy of members

and connections.

6.2.4 Construction Stage.


gives him instructions in writing to do so, and any acceptance so made by the Consulting


42


provided by the Consulting Engineer at this stage shall include all or any of the following as


a) Advising on the preparation of formal contract documents relating to accepted tenders

for carrying out the works or any part thereof.

b) Advising the client on the need for special inspections or tests.

c) Advising the client and the architect on the appointment of site staff in accordance

with clause 10.

d) Examining the contractor’s proposals.

e) Making such visits to the site as the Consulting Engineer shall consider necessary to

satisfy himself as to the performance of any site staff appointed pursuant to clause 10

and to satisfy himself that the works are executed generally according to contract and

otherwise in accordance with good engineering practice.

f) Giving all necessary instructions to the contractor, provided that the Consulting

Engineer shall not without the prior approval of the client give any instructions

which in the opinion of the Consulting Engineer are likely substantially to increase

the cost of the works unless it is not in the circumstances practicable for the

Consulting Engineer to obtain such prior approval.

g) Advising on certificates for payment to the contractor.

h) Performing any services which the Consulting Engineer may be required to carry out

under any contract for the execution of the works, including where appropriate the

supervision of any specified tests, provided that the Consulting Engineer may decline

to perform any services specified in a contract the terms of which have not initially

been approved by the Consulting Engineer.

i) Delivering to the client on the completion of the works such records as are reasonably

necessary to enable the client to operate and maintain the works.

j) Assisting in settling any dispute or difference which may arise between the client and

the contractor, provided that this shall not extend to advising the client following the

taking of any step in or towards any arbitration or litigation in connection with the

works.

6.2.5 General.

Without prejudice to preceding provisions of this clause, the Consulting Engineer shall from

time to time as may be necessary advice the client as to the need for the client to be provided

with the additional services in accordance with clause 7.

7. ADDITIONAL SERVICES NOT INCLUDED IN NORMAL SERVICES.

7.1

As services additional to those specified in clause 6, the consulting Engineer shall, if so

requested by the client, provide any of the services specified in clause 7.2 and provide or take

all reasonable steps to arrange for the provision by others of any of the services specified in

clause 7.3



43

7.2

a) Preparing any report or additional contract documents required for consideration of

proposals for the carrying out of alternative works.

m) Carrying out work consequent upon a decision by the client to seek parliamentary

powers.

n) Carrying out works in connection with any application already made by the client any

order, sanction, license, permit or other consent, approval or authorization necessary

to enable the works to proceed.

o) Carrying out work arising from the failure of the client to award a contract in due

time.

p) Preparing preliminary estimates.

q) Preparing details for shop fabrication of ductwork, metal or plastic frameworks.

r) Checking and advising upon any part of the project not designed by the consulting

engineer.

s) Carrying out work consequent upon any assignment of a contract by the contractor or

upon the failure of the contractor properly to perform any contract or upon delay by

the client in fulfilling his obligations under clause 11 or in taking any other step

necessary for the due performance of the works.

t) Advising the client upon and carrying out work following the taking of any step or

towards any litigation or arbitration relating to the works.

u) Carrying out work in conjunction with the others employed to provide any of the

services specified in clause 7.3

v) Carrying out such other additional services, if any, as are specified in clause 7 of the

memorandum of agreement.

w) Carrying out special cost investigations or detailed valuations, including estimates or

cost analysis based on measurement or forming an element of a cost planning service.

x) Negotiating and arranging for the provision or diversion of utility services.

y) Negotiating any contract or sub-contract with a contractor selected otherwise than by

competitive tendering, including checking and agreeing quantities and net costs of

materials added percentages to cover overheads and profit.

z) Preparing detail drawings, coordination drawings, builder’s work drawings, record

drawings or any detailed schedules.

7.3

e) Specialist technical advice on any abnormal aspects of the works. The services

provided by the Consulting Engineer under clause 6 will include the provision of all

expert technical advice and skills which are normally required for the class of work

for which the Consulting Engineer’s services are engaged.

f) Legal, financial and other professional services.

g) Services in connection with the valuation, purchase, sale or leasing of lands and

obtaining of way leaves.

h) The surveying of sites or existing works in connection with class II works.


44

i) Investigation of the nature and strength of existing works and the making of model

tests or special investigations.

j) The carrying out of special inspections or tests advised by the Consulting Engineer

under clause 6.1.3(c) and 6.2.4 (b).

7.4

The consulting Engineer shall obtain the prior agreement of the client to the arrangements

which he proposes to make on the client’s behalf for the provision of any of the services

specified in clause 7.3 .The client shall be responsible to any persons providing such services

for the cost thereof.

45


6.0 EVALUATION OF PROPOSAL

a) The technical proposal shall carry 70 marks while the financial proposal shall carry 30 marks

The evaluation will consider among other things

i. Clarity, compliance and flow of the proposal (10 marks)

ii. Innovativeness (5 marks)

iii. Staff teams capabilities (20 marks)

iv. Firms Experience in relevant projects (20 marks)

v. Proposed methodology and work plan (10 marks)

vi. Duration of the assignment –Design phase (5 marks)

b) Costs (30 marks)