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Request for Proposal (RFP)
Budget Development Budget from MoF
Title of Consulting Services
Preparation of QAQC policy Monitoring and Evaluation Procedures
and Construction Safety Manual
RFP DCDARFP0102011
Dead Line for Submission January 25 2012 at 1000 am- Kabul Time
December 2011
Contents Section 1 Letter of Invitation 1
Section 2 Data Sheet 2
11 2 1 ABBREVIATION Error Bookmark not defined
2 INTRODUCTION Error Bookmark not defined
1
Section 1 Letter of Invitation
Date 25th
January 2012
Invitation No - DCDARFP0102011
Deadline for Submission of Proposal 1000 Hrs( Kabul Standard Time) on (January 25 2012)
To
____________________________________________________________________
Dear Mr Ms
1 The DCDA (hereinafter called ldquoProcuring Entityrdquo) has received financing from the Ministry of Finance (hereinafter called ldquoFundsrdquo) toward the cost of Preparation of QAQC policy Monitoring and
Evaluation Procedures and Construction Safety Manual
The Procuring Entity intends to apply a portion of the funds to eligible payments under the
contract for which this Request for Proposals is issued
2 The DCDA now invites proposals to provide the following consulting services Preparation of QAQC policy Monitoring and Evaluation Procedures and Construction Safety Manual
More details on the services are provided in the Terms of Reference
3 This Request for Proposal (RFP) has been addressed to the requester company as it has been
advertised
4 A firm will be selected under Lowest Price Evaluated Responsive Bidder and procedures
described in this Request for Proposals in accordance with the policies of the Public
Procurement Law of the Islamic Republic of Afghanistan
5 The RFP includes the following documents
Section 1 - Letter of Invitation
Section 2 ndash Data Sheet
Section 3 ndash Terms of Reference
6 Please inform us in writing at the following address
(a) that you received the Letter of Invitation and
(b) Whether you will submit a proposal alone or in association
Yours sincerely
Head of Finance amp Procurement Dehsabz City Development Authority (DCDA)
2
Qalah Fatehullah khan Street 6 House 4
10th
precinct Kabul Afghanistan
Section 2 Data Sheet
Paragraph
Reference
11
Name of the Client Dehsabz-Barikab City Development Authority
(DCDA)
Method of selection Lowest Price Evaluated Responsive Bidder
12 Financial Proposal to be submitted together with Technical Proposal in
separate envelopes Yes
Name of the assignment is Preparation of QAQC policy
Monitoring and Evaluation Procedures and Construction
Safety Manual
13
A pre-proposal conference will be held Upon request
Qalah Fatehullah khan Street 6 House 410th
precinct Kabul Afghanistan
14 The Client will provide the following inputs and facilities As given in TOR
under Heading No 9
161 (a) The Client envisages the need for continuity for downstream work No
112
Proposals must remain valid 90 working days after the submission date
21 Clarifications may be requested not later than 15 working days before the
submission date
The address for requesting clarifications is
Procurement
Dehsabz City Development Authority (DCDA)
Qalah Fatehullah khan Street 6 House 410th
precinct Kabul Afghanistan
3
31 Proposals shall be submitted in the following language English
33 (a)
Consultants may associate with other short listed Consultants No
33 (b) The estimated number of professional staff-months required for the
assignment is NA
34
The format of the Technical Proposal to be submitted is Full Technical
Proposal (FTP)
34 (g)
Training is a specific component of this assignment No
36
(1) a per diem allowance in respect of Personnel of the Consultant for every
day in which the Personnel shall be absent from the home office and as
applicable outside the Clientrsquos country for purposes of the Services
(2) cost of necessary travel including transportation of the Personnel by the
most appropriate means of transport and the most direct practicable route
(3) cost of office accommodation investigations and surveys
(4) cost of applicable international or local communications such as the use
of telephone and facsimile required for the purpose of the Services
(5) cost rental and freight of any instruments or equipment required to be
provided by the Consultants for the purposes of the Services
(6) cost of printing and dispatching of the reports to be produced for the
Services
(7) Cost of such further items required for purposes of the Services not
covered in the foregoing
37 (1) Amounts payable by the Client to the Consultant under the contract to
be subject to local taxation Yes
(a) the Client will reimburse the Consultant for any such taxes paid by the
Consultant as detailed below
1 The personnel of ConsultantSub-Consultant personnel (National and
International Resident staff) shall be subject to income tax The
remuneration quoted shall include income tax and other personnel taxes
as applicable in Afghanistan or outside Afghanistan Income tax and any
other personnel taxes if quoted separately shall be added for evaluation
4
If not quoted specifically then it shall be deemed to have been included
as part of remuneration It shall not be included during contract
negotiations Non-resident foreign personnel [as defined in Afghanistan
Income Tax Law] shall be identified in the Financial proposal If not
identified in the financial proposal all foreign personnel shall be
deemed to be treated as resident foreign personnel
2 The Financial proposal shall not include local taxes (Business Receipt
Tax (BRT) and Income-tax on non-Resident Foreign Personnel (as
defined in Afghanistan Income Tax Law) These taxes shall not be
included for evaluation Only these taxes shall be discussed during
contract negotiations and included
To facilitate the understanding and compliance with tax laws consultants
should refer to Ministry of Financersquos web site wwwmofgovaftax
37 (2) Subject to Afghan income tax under the ITL (2005)
[CONSULTANT] must comply with the laws of Afghanistan including
those relating to income tax and customs duties [CONSULTANT] is
responsible for
Determining and paying [hisherits] tax liability and applicable customs
duty under the laws of Afghanistan
37 (3) Subject to Afghan income tax under ITL (2005)
[CONSULTANT] is responsible for determining and paying [hisherits] tax
liability and applicable customs duty under the laws of Afghanistan
Notwithstanding the foregoing [MINISTRY] agrees to reimburse
[CONSULTANT] for local taxes (Business Receipt Tax (BRT) and Income-
tax on non-Resident Foreign Personnel) as mentioned in 37 (1) (a)
38
Consultant to state local cost in the national currency No
43 Consultant must submit the original and 4 copies of the Technical Proposal
and the Original Financial Proposal and one CD copy of each CD of
financial proposal should be sealed with financial proposal
44 The Technical Proposal amp Financial Proposals shall be submitted in two
separate envelopes clearly marked as ldquoTechnical Proposal ndashamp
ldquoFinancial Proposal- amp both envelopes put together in another Sealed
Envelope as per ITC 44
45 The Proposal submission address is
5
Terms of Reference for QAQC policy Monitoring and Evaluation Procedures and Safety Engineering Manual for the development of Kabul New City
Contents 1 ABBREVIATION6
2 LOCATION7
3 OBJECTIVES7
Finance and Procurement Department
Dehsabz City Development Authority (DCDA)
Qalah Fatehullah khan Street 6 House 410th
precinct Kabul Afghanistan
E-mail procurementdcdagovaf
Proposals must be submitted no later than the following date and time
(January 25 2012) at 1000 am local time
56
The single currency for price conversions is Afghanis Only
The source of official selling rates is Da Afghanistan Bank
The date of exchange rates is the date of submission of Proposal as
specified in Clause 45
57
The weights given to the Technical and Financial Proposals are
61 Expected date and address for contract negotiations TBD
Finance and Procurement Department
Dehsabz City Development Authority (DCDA)
Qalah Fatehullah khan Street 6 House 410th
precinct Kabul Afghanistan
72 Expected date for commencement of consulting services TBD
Location DCDA
6
4 SCOPE OF WORK8
41 QAQC Policy of DCDA 8
42 Construction Safety Manual 9
43 Monitoring and Evaluation Procedures 9
5 ELIGIBILITY10
6 WRITTEN MATERIALS10
7 TIME SCHEDULE10
ABBREVIATION
DCDA Dehsabz-Barikab City Development Authority ToR Terms of Reference MP Master Plan KNC Kabul New City
7
KMA Kabul Metropolitan Area QA Quality Assurance QC Quality Control MampE Monitoring and Evaluation
LOCATION
The Kabul New City as being approximately 15 times larger than the Existing Kabul City is placed in a Strategic location between Bagram Airbase and Kabul International Air-port It is mainly located in the Province of Kabul with an area from Parwan Province The area of Kabul New City is surrounded by Khwaja Rawash Safi and Marko Mountains The Kabul New City includes all of Dehsabz District and some villages of Shakardara Mirbachakot Qarabagh Kalakan and most parts of Barikab The first phase of KNC is planned in Dehsabz district Dehsabz is located in the north of current Kabul city It has 69ordm 36rsquo 18rsquorsquo longitude 34ordm 20rsquo 42rsquorsquo latitude and 1847 (MSL ) Dehsabz has the area of 410 Kmsup2 and this area is quite even
OBJECTIVES
The overall objectives of this ToR are to
establish QAQC policy for DCDA prepare Monitoring and Evaluation Procedures and prepare Safety Engineering Manual
8
One of the main achievements of the Kabul New City is to be a symbol of standardized quality assured and safe city that will attract investments and end users DCDA has no choice but to anticipate the future of the KNC to attempt to mold it and to balance short range and long range goals The future however depends entirely on what is done now The decisions actions resource allocation and work done now will create the future The present and immediate short range require strategic decisions as much as the long range The long range is based largely on short range plans and decisions Conversely unless the long range is considered when making short range plans and decisions the result will be a lack of direction that will eventually ruin the project
As per the Master Plan it is Private Sector who will share with the development of Kabul New City approximately 66 in financing point of view As well as the investments of Government of Afghanistan and Donors will be channeled through Private Sector as contracts with different fields of Private Sector such as development of roads power supplyhellipetc
Therefore an effective management system of quality monitoring and evaluation and safety requirements is a must for DCDA to better manage the implementation of KNC The main issues There are two major stakeholders during the planning and implementation of Kabul New City
DCDA on behalf of the Afghan Government will be responsible for the planning and implementation of primary (at the city level) and secondary (at the phase level) infrastructure and public facilities within the KNC
Private sector will be responsible for the development of the tertiary (within the parcels) infrastructure and public facilities and vertical structures (housing units commercial centers hellip etc)
All the primary and secondary infrastructure and public facilities projects of KNC will be implemented by DCDA through private sector The tertiary projects which will be implemented by private sector shall be reviewed approved by DCDA before the construction phase and will be controlled and monitored during the construction phase to ensure the high quality of the process and products Private sector involved in the implementation of KNC shall be bounded up to comply the implementation process with the QAQC policy of DCDA and will be required to assure the occupational health and safety requirements of DCDA during the implementation DCDA to better manage and assure the compliance of quality and safety requirements should have clear procedures for the monitoring and evaluation of processes and products delivery by the private sector
SCOPE OF WORK
QAQC Policy of DCDA
The QAQC policy of DCDA shall include but not limited to the following items
1 Management systems for improving quality
2 Facilitation principles and techniques
3 Training
9
4 Quality system development
a Elements of a quality system
b Documentation systems and templates
c National and International standards and specifications application
d Quality audits
5 Controlling and assuring product and process quality
a Material control
b Acceptance sampling
c Measurement systems
6 Reliability and risk management
a Reliability life characteristics concepts
b Systems for reliability
c Reliability and maintainability
d Reliability failure analysis and reporting
e Reliability safety hazard assessment tools
7 Problem solving and quality improvement
a Approaches
b Quality tools
c Corrective actions
d Preventive actions
e Overcoming barriers to quality improvement
8 Contractor QA plan requirements and review procedures
Construction Safety Manual
The construction safety manual of DCDA shall include but not limited to the following items
1 Construction site safety requirementsmanual
2 Workers safety requirementsmanual
3 Construction Machinery safety requirementsmanual
4 Safety inspections procedures
5 AccidentsIncident investigations procedures (including the reporting templates)
6 Compensation policy
7 Tools and procedures for the promotion of safety culture including the training policy
Monitoring and Evaluation Procedures
The MampE procedures of DCDA shall include but not limited to the following items 1 Contract review procedures and required documentation checklist
10
2 Work schedule control procedures
3 Cost control procedures
4 Changes and variation control procedures
5 Project documentation (project journal) control procedures
6 Environmental safety control procedures
7 Stakeholdersrsquo Coordination and management control procedures
ELIGIBILITY
The following will be the criteria for eligibility
Knowledge and track record in quality assurance and control preparation of procedures
and manuals and safety engineering in the developing countries
The company must have or intend to have direct and continuous presence in Kabul during
the commission period
The key staff involved in the project must be highly competent professional with years of
experience in the field The Consulting Company must submit the CVs of all proposed key
staff who will be involved in the project
Recent experience of technical personnel with the development issues of Afghanistan will
be an advantage
Sufficient references in the management planning and development
WRITTEN MATERIALS
Final deliverables shall include a complete set of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures in a combined binder in Dari and English Languages and ready for the DCDA Board approval The Final documents to be delivered in soft and hard copies Title annotation general information about the documents to be agreed with the DCDA leadership
TIME SCHEDULE
The time schedule for the preparation of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures is 45 working days
Contents Section 1 Letter of Invitation 1
Section 2 Data Sheet 2
11 2 1 ABBREVIATION Error Bookmark not defined
2 INTRODUCTION Error Bookmark not defined
1
Section 1 Letter of Invitation
Date 25th
January 2012
Invitation No - DCDARFP0102011
Deadline for Submission of Proposal 1000 Hrs( Kabul Standard Time) on (January 25 2012)
To
____________________________________________________________________
Dear Mr Ms
1 The DCDA (hereinafter called ldquoProcuring Entityrdquo) has received financing from the Ministry of Finance (hereinafter called ldquoFundsrdquo) toward the cost of Preparation of QAQC policy Monitoring and
Evaluation Procedures and Construction Safety Manual
The Procuring Entity intends to apply a portion of the funds to eligible payments under the
contract for which this Request for Proposals is issued
2 The DCDA now invites proposals to provide the following consulting services Preparation of QAQC policy Monitoring and Evaluation Procedures and Construction Safety Manual
More details on the services are provided in the Terms of Reference
3 This Request for Proposal (RFP) has been addressed to the requester company as it has been
advertised
4 A firm will be selected under Lowest Price Evaluated Responsive Bidder and procedures
described in this Request for Proposals in accordance with the policies of the Public
Procurement Law of the Islamic Republic of Afghanistan
5 The RFP includes the following documents
Section 1 - Letter of Invitation
Section 2 ndash Data Sheet
Section 3 ndash Terms of Reference
6 Please inform us in writing at the following address
(a) that you received the Letter of Invitation and
(b) Whether you will submit a proposal alone or in association
Yours sincerely
Head of Finance amp Procurement Dehsabz City Development Authority (DCDA)
2
Qalah Fatehullah khan Street 6 House 4
10th
precinct Kabul Afghanistan
Section 2 Data Sheet
Paragraph
Reference
11
Name of the Client Dehsabz-Barikab City Development Authority
(DCDA)
Method of selection Lowest Price Evaluated Responsive Bidder
12 Financial Proposal to be submitted together with Technical Proposal in
separate envelopes Yes
Name of the assignment is Preparation of QAQC policy
Monitoring and Evaluation Procedures and Construction
Safety Manual
13
A pre-proposal conference will be held Upon request
Qalah Fatehullah khan Street 6 House 410th
precinct Kabul Afghanistan
14 The Client will provide the following inputs and facilities As given in TOR
under Heading No 9
161 (a) The Client envisages the need for continuity for downstream work No
112
Proposals must remain valid 90 working days after the submission date
21 Clarifications may be requested not later than 15 working days before the
submission date
The address for requesting clarifications is
Procurement
Dehsabz City Development Authority (DCDA)
Qalah Fatehullah khan Street 6 House 410th
precinct Kabul Afghanistan
3
31 Proposals shall be submitted in the following language English
33 (a)
Consultants may associate with other short listed Consultants No
33 (b) The estimated number of professional staff-months required for the
assignment is NA
34
The format of the Technical Proposal to be submitted is Full Technical
Proposal (FTP)
34 (g)
Training is a specific component of this assignment No
36
(1) a per diem allowance in respect of Personnel of the Consultant for every
day in which the Personnel shall be absent from the home office and as
applicable outside the Clientrsquos country for purposes of the Services
(2) cost of necessary travel including transportation of the Personnel by the
most appropriate means of transport and the most direct practicable route
(3) cost of office accommodation investigations and surveys
(4) cost of applicable international or local communications such as the use
of telephone and facsimile required for the purpose of the Services
(5) cost rental and freight of any instruments or equipment required to be
provided by the Consultants for the purposes of the Services
(6) cost of printing and dispatching of the reports to be produced for the
Services
(7) Cost of such further items required for purposes of the Services not
covered in the foregoing
37 (1) Amounts payable by the Client to the Consultant under the contract to
be subject to local taxation Yes
(a) the Client will reimburse the Consultant for any such taxes paid by the
Consultant as detailed below
1 The personnel of ConsultantSub-Consultant personnel (National and
International Resident staff) shall be subject to income tax The
remuneration quoted shall include income tax and other personnel taxes
as applicable in Afghanistan or outside Afghanistan Income tax and any
other personnel taxes if quoted separately shall be added for evaluation
4
If not quoted specifically then it shall be deemed to have been included
as part of remuneration It shall not be included during contract
negotiations Non-resident foreign personnel [as defined in Afghanistan
Income Tax Law] shall be identified in the Financial proposal If not
identified in the financial proposal all foreign personnel shall be
deemed to be treated as resident foreign personnel
2 The Financial proposal shall not include local taxes (Business Receipt
Tax (BRT) and Income-tax on non-Resident Foreign Personnel (as
defined in Afghanistan Income Tax Law) These taxes shall not be
included for evaluation Only these taxes shall be discussed during
contract negotiations and included
To facilitate the understanding and compliance with tax laws consultants
should refer to Ministry of Financersquos web site wwwmofgovaftax
37 (2) Subject to Afghan income tax under the ITL (2005)
[CONSULTANT] must comply with the laws of Afghanistan including
those relating to income tax and customs duties [CONSULTANT] is
responsible for
Determining and paying [hisherits] tax liability and applicable customs
duty under the laws of Afghanistan
37 (3) Subject to Afghan income tax under ITL (2005)
[CONSULTANT] is responsible for determining and paying [hisherits] tax
liability and applicable customs duty under the laws of Afghanistan
Notwithstanding the foregoing [MINISTRY] agrees to reimburse
[CONSULTANT] for local taxes (Business Receipt Tax (BRT) and Income-
tax on non-Resident Foreign Personnel) as mentioned in 37 (1) (a)
38
Consultant to state local cost in the national currency No
43 Consultant must submit the original and 4 copies of the Technical Proposal
and the Original Financial Proposal and one CD copy of each CD of
financial proposal should be sealed with financial proposal
44 The Technical Proposal amp Financial Proposals shall be submitted in two
separate envelopes clearly marked as ldquoTechnical Proposal ndashamp
ldquoFinancial Proposal- amp both envelopes put together in another Sealed
Envelope as per ITC 44
45 The Proposal submission address is
5
Terms of Reference for QAQC policy Monitoring and Evaluation Procedures and Safety Engineering Manual for the development of Kabul New City
Contents 1 ABBREVIATION6
2 LOCATION7
3 OBJECTIVES7
Finance and Procurement Department
Dehsabz City Development Authority (DCDA)
Qalah Fatehullah khan Street 6 House 410th
precinct Kabul Afghanistan
E-mail procurementdcdagovaf
Proposals must be submitted no later than the following date and time
(January 25 2012) at 1000 am local time
56
The single currency for price conversions is Afghanis Only
The source of official selling rates is Da Afghanistan Bank
The date of exchange rates is the date of submission of Proposal as
specified in Clause 45
57
The weights given to the Technical and Financial Proposals are
61 Expected date and address for contract negotiations TBD
Finance and Procurement Department
Dehsabz City Development Authority (DCDA)
Qalah Fatehullah khan Street 6 House 410th
precinct Kabul Afghanistan
72 Expected date for commencement of consulting services TBD
Location DCDA
6
4 SCOPE OF WORK8
41 QAQC Policy of DCDA 8
42 Construction Safety Manual 9
43 Monitoring and Evaluation Procedures 9
5 ELIGIBILITY10
6 WRITTEN MATERIALS10
7 TIME SCHEDULE10
ABBREVIATION
DCDA Dehsabz-Barikab City Development Authority ToR Terms of Reference MP Master Plan KNC Kabul New City
7
KMA Kabul Metropolitan Area QA Quality Assurance QC Quality Control MampE Monitoring and Evaluation
LOCATION
The Kabul New City as being approximately 15 times larger than the Existing Kabul City is placed in a Strategic location between Bagram Airbase and Kabul International Air-port It is mainly located in the Province of Kabul with an area from Parwan Province The area of Kabul New City is surrounded by Khwaja Rawash Safi and Marko Mountains The Kabul New City includes all of Dehsabz District and some villages of Shakardara Mirbachakot Qarabagh Kalakan and most parts of Barikab The first phase of KNC is planned in Dehsabz district Dehsabz is located in the north of current Kabul city It has 69ordm 36rsquo 18rsquorsquo longitude 34ordm 20rsquo 42rsquorsquo latitude and 1847 (MSL ) Dehsabz has the area of 410 Kmsup2 and this area is quite even
OBJECTIVES
The overall objectives of this ToR are to
establish QAQC policy for DCDA prepare Monitoring and Evaluation Procedures and prepare Safety Engineering Manual
8
One of the main achievements of the Kabul New City is to be a symbol of standardized quality assured and safe city that will attract investments and end users DCDA has no choice but to anticipate the future of the KNC to attempt to mold it and to balance short range and long range goals The future however depends entirely on what is done now The decisions actions resource allocation and work done now will create the future The present and immediate short range require strategic decisions as much as the long range The long range is based largely on short range plans and decisions Conversely unless the long range is considered when making short range plans and decisions the result will be a lack of direction that will eventually ruin the project
As per the Master Plan it is Private Sector who will share with the development of Kabul New City approximately 66 in financing point of view As well as the investments of Government of Afghanistan and Donors will be channeled through Private Sector as contracts with different fields of Private Sector such as development of roads power supplyhellipetc
Therefore an effective management system of quality monitoring and evaluation and safety requirements is a must for DCDA to better manage the implementation of KNC The main issues There are two major stakeholders during the planning and implementation of Kabul New City
DCDA on behalf of the Afghan Government will be responsible for the planning and implementation of primary (at the city level) and secondary (at the phase level) infrastructure and public facilities within the KNC
Private sector will be responsible for the development of the tertiary (within the parcels) infrastructure and public facilities and vertical structures (housing units commercial centers hellip etc)
All the primary and secondary infrastructure and public facilities projects of KNC will be implemented by DCDA through private sector The tertiary projects which will be implemented by private sector shall be reviewed approved by DCDA before the construction phase and will be controlled and monitored during the construction phase to ensure the high quality of the process and products Private sector involved in the implementation of KNC shall be bounded up to comply the implementation process with the QAQC policy of DCDA and will be required to assure the occupational health and safety requirements of DCDA during the implementation DCDA to better manage and assure the compliance of quality and safety requirements should have clear procedures for the monitoring and evaluation of processes and products delivery by the private sector
SCOPE OF WORK
QAQC Policy of DCDA
The QAQC policy of DCDA shall include but not limited to the following items
1 Management systems for improving quality
2 Facilitation principles and techniques
3 Training
9
4 Quality system development
a Elements of a quality system
b Documentation systems and templates
c National and International standards and specifications application
d Quality audits
5 Controlling and assuring product and process quality
a Material control
b Acceptance sampling
c Measurement systems
6 Reliability and risk management
a Reliability life characteristics concepts
b Systems for reliability
c Reliability and maintainability
d Reliability failure analysis and reporting
e Reliability safety hazard assessment tools
7 Problem solving and quality improvement
a Approaches
b Quality tools
c Corrective actions
d Preventive actions
e Overcoming barriers to quality improvement
8 Contractor QA plan requirements and review procedures
Construction Safety Manual
The construction safety manual of DCDA shall include but not limited to the following items
1 Construction site safety requirementsmanual
2 Workers safety requirementsmanual
3 Construction Machinery safety requirementsmanual
4 Safety inspections procedures
5 AccidentsIncident investigations procedures (including the reporting templates)
6 Compensation policy
7 Tools and procedures for the promotion of safety culture including the training policy
Monitoring and Evaluation Procedures
The MampE procedures of DCDA shall include but not limited to the following items 1 Contract review procedures and required documentation checklist
10
2 Work schedule control procedures
3 Cost control procedures
4 Changes and variation control procedures
5 Project documentation (project journal) control procedures
6 Environmental safety control procedures
7 Stakeholdersrsquo Coordination and management control procedures
ELIGIBILITY
The following will be the criteria for eligibility
Knowledge and track record in quality assurance and control preparation of procedures
and manuals and safety engineering in the developing countries
The company must have or intend to have direct and continuous presence in Kabul during
the commission period
The key staff involved in the project must be highly competent professional with years of
experience in the field The Consulting Company must submit the CVs of all proposed key
staff who will be involved in the project
Recent experience of technical personnel with the development issues of Afghanistan will
be an advantage
Sufficient references in the management planning and development
WRITTEN MATERIALS
Final deliverables shall include a complete set of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures in a combined binder in Dari and English Languages and ready for the DCDA Board approval The Final documents to be delivered in soft and hard copies Title annotation general information about the documents to be agreed with the DCDA leadership
TIME SCHEDULE
The time schedule for the preparation of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures is 45 working days
1
Section 1 Letter of Invitation
Date 25th
January 2012
Invitation No - DCDARFP0102011
Deadline for Submission of Proposal 1000 Hrs( Kabul Standard Time) on (January 25 2012)
To
____________________________________________________________________
Dear Mr Ms
1 The DCDA (hereinafter called ldquoProcuring Entityrdquo) has received financing from the Ministry of Finance (hereinafter called ldquoFundsrdquo) toward the cost of Preparation of QAQC policy Monitoring and
Evaluation Procedures and Construction Safety Manual
The Procuring Entity intends to apply a portion of the funds to eligible payments under the
contract for which this Request for Proposals is issued
2 The DCDA now invites proposals to provide the following consulting services Preparation of QAQC policy Monitoring and Evaluation Procedures and Construction Safety Manual
More details on the services are provided in the Terms of Reference
3 This Request for Proposal (RFP) has been addressed to the requester company as it has been
advertised
4 A firm will be selected under Lowest Price Evaluated Responsive Bidder and procedures
described in this Request for Proposals in accordance with the policies of the Public
Procurement Law of the Islamic Republic of Afghanistan
5 The RFP includes the following documents
Section 1 - Letter of Invitation
Section 2 ndash Data Sheet
Section 3 ndash Terms of Reference
6 Please inform us in writing at the following address
(a) that you received the Letter of Invitation and
(b) Whether you will submit a proposal alone or in association
Yours sincerely
Head of Finance amp Procurement Dehsabz City Development Authority (DCDA)
2
Qalah Fatehullah khan Street 6 House 4
10th
precinct Kabul Afghanistan
Section 2 Data Sheet
Paragraph
Reference
11
Name of the Client Dehsabz-Barikab City Development Authority
(DCDA)
Method of selection Lowest Price Evaluated Responsive Bidder
12 Financial Proposal to be submitted together with Technical Proposal in
separate envelopes Yes
Name of the assignment is Preparation of QAQC policy
Monitoring and Evaluation Procedures and Construction
Safety Manual
13
A pre-proposal conference will be held Upon request
Qalah Fatehullah khan Street 6 House 410th
precinct Kabul Afghanistan
14 The Client will provide the following inputs and facilities As given in TOR
under Heading No 9
161 (a) The Client envisages the need for continuity for downstream work No
112
Proposals must remain valid 90 working days after the submission date
21 Clarifications may be requested not later than 15 working days before the
submission date
The address for requesting clarifications is
Procurement
Dehsabz City Development Authority (DCDA)
Qalah Fatehullah khan Street 6 House 410th
precinct Kabul Afghanistan
3
31 Proposals shall be submitted in the following language English
33 (a)
Consultants may associate with other short listed Consultants No
33 (b) The estimated number of professional staff-months required for the
assignment is NA
34
The format of the Technical Proposal to be submitted is Full Technical
Proposal (FTP)
34 (g)
Training is a specific component of this assignment No
36
(1) a per diem allowance in respect of Personnel of the Consultant for every
day in which the Personnel shall be absent from the home office and as
applicable outside the Clientrsquos country for purposes of the Services
(2) cost of necessary travel including transportation of the Personnel by the
most appropriate means of transport and the most direct practicable route
(3) cost of office accommodation investigations and surveys
(4) cost of applicable international or local communications such as the use
of telephone and facsimile required for the purpose of the Services
(5) cost rental and freight of any instruments or equipment required to be
provided by the Consultants for the purposes of the Services
(6) cost of printing and dispatching of the reports to be produced for the
Services
(7) Cost of such further items required for purposes of the Services not
covered in the foregoing
37 (1) Amounts payable by the Client to the Consultant under the contract to
be subject to local taxation Yes
(a) the Client will reimburse the Consultant for any such taxes paid by the
Consultant as detailed below
1 The personnel of ConsultantSub-Consultant personnel (National and
International Resident staff) shall be subject to income tax The
remuneration quoted shall include income tax and other personnel taxes
as applicable in Afghanistan or outside Afghanistan Income tax and any
other personnel taxes if quoted separately shall be added for evaluation
4
If not quoted specifically then it shall be deemed to have been included
as part of remuneration It shall not be included during contract
negotiations Non-resident foreign personnel [as defined in Afghanistan
Income Tax Law] shall be identified in the Financial proposal If not
identified in the financial proposal all foreign personnel shall be
deemed to be treated as resident foreign personnel
2 The Financial proposal shall not include local taxes (Business Receipt
Tax (BRT) and Income-tax on non-Resident Foreign Personnel (as
defined in Afghanistan Income Tax Law) These taxes shall not be
included for evaluation Only these taxes shall be discussed during
contract negotiations and included
To facilitate the understanding and compliance with tax laws consultants
should refer to Ministry of Financersquos web site wwwmofgovaftax
37 (2) Subject to Afghan income tax under the ITL (2005)
[CONSULTANT] must comply with the laws of Afghanistan including
those relating to income tax and customs duties [CONSULTANT] is
responsible for
Determining and paying [hisherits] tax liability and applicable customs
duty under the laws of Afghanistan
37 (3) Subject to Afghan income tax under ITL (2005)
[CONSULTANT] is responsible for determining and paying [hisherits] tax
liability and applicable customs duty under the laws of Afghanistan
Notwithstanding the foregoing [MINISTRY] agrees to reimburse
[CONSULTANT] for local taxes (Business Receipt Tax (BRT) and Income-
tax on non-Resident Foreign Personnel) as mentioned in 37 (1) (a)
38
Consultant to state local cost in the national currency No
43 Consultant must submit the original and 4 copies of the Technical Proposal
and the Original Financial Proposal and one CD copy of each CD of
financial proposal should be sealed with financial proposal
44 The Technical Proposal amp Financial Proposals shall be submitted in two
separate envelopes clearly marked as ldquoTechnical Proposal ndashamp
ldquoFinancial Proposal- amp both envelopes put together in another Sealed
Envelope as per ITC 44
45 The Proposal submission address is
5
Terms of Reference for QAQC policy Monitoring and Evaluation Procedures and Safety Engineering Manual for the development of Kabul New City
Contents 1 ABBREVIATION6
2 LOCATION7
3 OBJECTIVES7
Finance and Procurement Department
Dehsabz City Development Authority (DCDA)
Qalah Fatehullah khan Street 6 House 410th
precinct Kabul Afghanistan
E-mail procurementdcdagovaf
Proposals must be submitted no later than the following date and time
(January 25 2012) at 1000 am local time
56
The single currency for price conversions is Afghanis Only
The source of official selling rates is Da Afghanistan Bank
The date of exchange rates is the date of submission of Proposal as
specified in Clause 45
57
The weights given to the Technical and Financial Proposals are
61 Expected date and address for contract negotiations TBD
Finance and Procurement Department
Dehsabz City Development Authority (DCDA)
Qalah Fatehullah khan Street 6 House 410th
precinct Kabul Afghanistan
72 Expected date for commencement of consulting services TBD
Location DCDA
6
4 SCOPE OF WORK8
41 QAQC Policy of DCDA 8
42 Construction Safety Manual 9
43 Monitoring and Evaluation Procedures 9
5 ELIGIBILITY10
6 WRITTEN MATERIALS10
7 TIME SCHEDULE10
ABBREVIATION
DCDA Dehsabz-Barikab City Development Authority ToR Terms of Reference MP Master Plan KNC Kabul New City
7
KMA Kabul Metropolitan Area QA Quality Assurance QC Quality Control MampE Monitoring and Evaluation
LOCATION
The Kabul New City as being approximately 15 times larger than the Existing Kabul City is placed in a Strategic location between Bagram Airbase and Kabul International Air-port It is mainly located in the Province of Kabul with an area from Parwan Province The area of Kabul New City is surrounded by Khwaja Rawash Safi and Marko Mountains The Kabul New City includes all of Dehsabz District and some villages of Shakardara Mirbachakot Qarabagh Kalakan and most parts of Barikab The first phase of KNC is planned in Dehsabz district Dehsabz is located in the north of current Kabul city It has 69ordm 36rsquo 18rsquorsquo longitude 34ordm 20rsquo 42rsquorsquo latitude and 1847 (MSL ) Dehsabz has the area of 410 Kmsup2 and this area is quite even
OBJECTIVES
The overall objectives of this ToR are to
establish QAQC policy for DCDA prepare Monitoring and Evaluation Procedures and prepare Safety Engineering Manual
8
One of the main achievements of the Kabul New City is to be a symbol of standardized quality assured and safe city that will attract investments and end users DCDA has no choice but to anticipate the future of the KNC to attempt to mold it and to balance short range and long range goals The future however depends entirely on what is done now The decisions actions resource allocation and work done now will create the future The present and immediate short range require strategic decisions as much as the long range The long range is based largely on short range plans and decisions Conversely unless the long range is considered when making short range plans and decisions the result will be a lack of direction that will eventually ruin the project
As per the Master Plan it is Private Sector who will share with the development of Kabul New City approximately 66 in financing point of view As well as the investments of Government of Afghanistan and Donors will be channeled through Private Sector as contracts with different fields of Private Sector such as development of roads power supplyhellipetc
Therefore an effective management system of quality monitoring and evaluation and safety requirements is a must for DCDA to better manage the implementation of KNC The main issues There are two major stakeholders during the planning and implementation of Kabul New City
DCDA on behalf of the Afghan Government will be responsible for the planning and implementation of primary (at the city level) and secondary (at the phase level) infrastructure and public facilities within the KNC
Private sector will be responsible for the development of the tertiary (within the parcels) infrastructure and public facilities and vertical structures (housing units commercial centers hellip etc)
All the primary and secondary infrastructure and public facilities projects of KNC will be implemented by DCDA through private sector The tertiary projects which will be implemented by private sector shall be reviewed approved by DCDA before the construction phase and will be controlled and monitored during the construction phase to ensure the high quality of the process and products Private sector involved in the implementation of KNC shall be bounded up to comply the implementation process with the QAQC policy of DCDA and will be required to assure the occupational health and safety requirements of DCDA during the implementation DCDA to better manage and assure the compliance of quality and safety requirements should have clear procedures for the monitoring and evaluation of processes and products delivery by the private sector
SCOPE OF WORK
QAQC Policy of DCDA
The QAQC policy of DCDA shall include but not limited to the following items
1 Management systems for improving quality
2 Facilitation principles and techniques
3 Training
9
4 Quality system development
a Elements of a quality system
b Documentation systems and templates
c National and International standards and specifications application
d Quality audits
5 Controlling and assuring product and process quality
a Material control
b Acceptance sampling
c Measurement systems
6 Reliability and risk management
a Reliability life characteristics concepts
b Systems for reliability
c Reliability and maintainability
d Reliability failure analysis and reporting
e Reliability safety hazard assessment tools
7 Problem solving and quality improvement
a Approaches
b Quality tools
c Corrective actions
d Preventive actions
e Overcoming barriers to quality improvement
8 Contractor QA plan requirements and review procedures
Construction Safety Manual
The construction safety manual of DCDA shall include but not limited to the following items
1 Construction site safety requirementsmanual
2 Workers safety requirementsmanual
3 Construction Machinery safety requirementsmanual
4 Safety inspections procedures
5 AccidentsIncident investigations procedures (including the reporting templates)
6 Compensation policy
7 Tools and procedures for the promotion of safety culture including the training policy
Monitoring and Evaluation Procedures
The MampE procedures of DCDA shall include but not limited to the following items 1 Contract review procedures and required documentation checklist
10
2 Work schedule control procedures
3 Cost control procedures
4 Changes and variation control procedures
5 Project documentation (project journal) control procedures
6 Environmental safety control procedures
7 Stakeholdersrsquo Coordination and management control procedures
ELIGIBILITY
The following will be the criteria for eligibility
Knowledge and track record in quality assurance and control preparation of procedures
and manuals and safety engineering in the developing countries
The company must have or intend to have direct and continuous presence in Kabul during
the commission period
The key staff involved in the project must be highly competent professional with years of
experience in the field The Consulting Company must submit the CVs of all proposed key
staff who will be involved in the project
Recent experience of technical personnel with the development issues of Afghanistan will
be an advantage
Sufficient references in the management planning and development
WRITTEN MATERIALS
Final deliverables shall include a complete set of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures in a combined binder in Dari and English Languages and ready for the DCDA Board approval The Final documents to be delivered in soft and hard copies Title annotation general information about the documents to be agreed with the DCDA leadership
TIME SCHEDULE
The time schedule for the preparation of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures is 45 working days
2
Qalah Fatehullah khan Street 6 House 4
10th
precinct Kabul Afghanistan
Section 2 Data Sheet
Paragraph
Reference
11
Name of the Client Dehsabz-Barikab City Development Authority
(DCDA)
Method of selection Lowest Price Evaluated Responsive Bidder
12 Financial Proposal to be submitted together with Technical Proposal in
separate envelopes Yes
Name of the assignment is Preparation of QAQC policy
Monitoring and Evaluation Procedures and Construction
Safety Manual
13
A pre-proposal conference will be held Upon request
Qalah Fatehullah khan Street 6 House 410th
precinct Kabul Afghanistan
14 The Client will provide the following inputs and facilities As given in TOR
under Heading No 9
161 (a) The Client envisages the need for continuity for downstream work No
112
Proposals must remain valid 90 working days after the submission date
21 Clarifications may be requested not later than 15 working days before the
submission date
The address for requesting clarifications is
Procurement
Dehsabz City Development Authority (DCDA)
Qalah Fatehullah khan Street 6 House 410th
precinct Kabul Afghanistan
3
31 Proposals shall be submitted in the following language English
33 (a)
Consultants may associate with other short listed Consultants No
33 (b) The estimated number of professional staff-months required for the
assignment is NA
34
The format of the Technical Proposal to be submitted is Full Technical
Proposal (FTP)
34 (g)
Training is a specific component of this assignment No
36
(1) a per diem allowance in respect of Personnel of the Consultant for every
day in which the Personnel shall be absent from the home office and as
applicable outside the Clientrsquos country for purposes of the Services
(2) cost of necessary travel including transportation of the Personnel by the
most appropriate means of transport and the most direct practicable route
(3) cost of office accommodation investigations and surveys
(4) cost of applicable international or local communications such as the use
of telephone and facsimile required for the purpose of the Services
(5) cost rental and freight of any instruments or equipment required to be
provided by the Consultants for the purposes of the Services
(6) cost of printing and dispatching of the reports to be produced for the
Services
(7) Cost of such further items required for purposes of the Services not
covered in the foregoing
37 (1) Amounts payable by the Client to the Consultant under the contract to
be subject to local taxation Yes
(a) the Client will reimburse the Consultant for any such taxes paid by the
Consultant as detailed below
1 The personnel of ConsultantSub-Consultant personnel (National and
International Resident staff) shall be subject to income tax The
remuneration quoted shall include income tax and other personnel taxes
as applicable in Afghanistan or outside Afghanistan Income tax and any
other personnel taxes if quoted separately shall be added for evaluation
4
If not quoted specifically then it shall be deemed to have been included
as part of remuneration It shall not be included during contract
negotiations Non-resident foreign personnel [as defined in Afghanistan
Income Tax Law] shall be identified in the Financial proposal If not
identified in the financial proposal all foreign personnel shall be
deemed to be treated as resident foreign personnel
2 The Financial proposal shall not include local taxes (Business Receipt
Tax (BRT) and Income-tax on non-Resident Foreign Personnel (as
defined in Afghanistan Income Tax Law) These taxes shall not be
included for evaluation Only these taxes shall be discussed during
contract negotiations and included
To facilitate the understanding and compliance with tax laws consultants
should refer to Ministry of Financersquos web site wwwmofgovaftax
37 (2) Subject to Afghan income tax under the ITL (2005)
[CONSULTANT] must comply with the laws of Afghanistan including
those relating to income tax and customs duties [CONSULTANT] is
responsible for
Determining and paying [hisherits] tax liability and applicable customs
duty under the laws of Afghanistan
37 (3) Subject to Afghan income tax under ITL (2005)
[CONSULTANT] is responsible for determining and paying [hisherits] tax
liability and applicable customs duty under the laws of Afghanistan
Notwithstanding the foregoing [MINISTRY] agrees to reimburse
[CONSULTANT] for local taxes (Business Receipt Tax (BRT) and Income-
tax on non-Resident Foreign Personnel) as mentioned in 37 (1) (a)
38
Consultant to state local cost in the national currency No
43 Consultant must submit the original and 4 copies of the Technical Proposal
and the Original Financial Proposal and one CD copy of each CD of
financial proposal should be sealed with financial proposal
44 The Technical Proposal amp Financial Proposals shall be submitted in two
separate envelopes clearly marked as ldquoTechnical Proposal ndashamp
ldquoFinancial Proposal- amp both envelopes put together in another Sealed
Envelope as per ITC 44
45 The Proposal submission address is
5
Terms of Reference for QAQC policy Monitoring and Evaluation Procedures and Safety Engineering Manual for the development of Kabul New City
Contents 1 ABBREVIATION6
2 LOCATION7
3 OBJECTIVES7
Finance and Procurement Department
Dehsabz City Development Authority (DCDA)
Qalah Fatehullah khan Street 6 House 410th
precinct Kabul Afghanistan
E-mail procurementdcdagovaf
Proposals must be submitted no later than the following date and time
(January 25 2012) at 1000 am local time
56
The single currency for price conversions is Afghanis Only
The source of official selling rates is Da Afghanistan Bank
The date of exchange rates is the date of submission of Proposal as
specified in Clause 45
57
The weights given to the Technical and Financial Proposals are
61 Expected date and address for contract negotiations TBD
Finance and Procurement Department
Dehsabz City Development Authority (DCDA)
Qalah Fatehullah khan Street 6 House 410th
precinct Kabul Afghanistan
72 Expected date for commencement of consulting services TBD
Location DCDA
6
4 SCOPE OF WORK8
41 QAQC Policy of DCDA 8
42 Construction Safety Manual 9
43 Monitoring and Evaluation Procedures 9
5 ELIGIBILITY10
6 WRITTEN MATERIALS10
7 TIME SCHEDULE10
ABBREVIATION
DCDA Dehsabz-Barikab City Development Authority ToR Terms of Reference MP Master Plan KNC Kabul New City
7
KMA Kabul Metropolitan Area QA Quality Assurance QC Quality Control MampE Monitoring and Evaluation
LOCATION
The Kabul New City as being approximately 15 times larger than the Existing Kabul City is placed in a Strategic location between Bagram Airbase and Kabul International Air-port It is mainly located in the Province of Kabul with an area from Parwan Province The area of Kabul New City is surrounded by Khwaja Rawash Safi and Marko Mountains The Kabul New City includes all of Dehsabz District and some villages of Shakardara Mirbachakot Qarabagh Kalakan and most parts of Barikab The first phase of KNC is planned in Dehsabz district Dehsabz is located in the north of current Kabul city It has 69ordm 36rsquo 18rsquorsquo longitude 34ordm 20rsquo 42rsquorsquo latitude and 1847 (MSL ) Dehsabz has the area of 410 Kmsup2 and this area is quite even
OBJECTIVES
The overall objectives of this ToR are to
establish QAQC policy for DCDA prepare Monitoring and Evaluation Procedures and prepare Safety Engineering Manual
8
One of the main achievements of the Kabul New City is to be a symbol of standardized quality assured and safe city that will attract investments and end users DCDA has no choice but to anticipate the future of the KNC to attempt to mold it and to balance short range and long range goals The future however depends entirely on what is done now The decisions actions resource allocation and work done now will create the future The present and immediate short range require strategic decisions as much as the long range The long range is based largely on short range plans and decisions Conversely unless the long range is considered when making short range plans and decisions the result will be a lack of direction that will eventually ruin the project
As per the Master Plan it is Private Sector who will share with the development of Kabul New City approximately 66 in financing point of view As well as the investments of Government of Afghanistan and Donors will be channeled through Private Sector as contracts with different fields of Private Sector such as development of roads power supplyhellipetc
Therefore an effective management system of quality monitoring and evaluation and safety requirements is a must for DCDA to better manage the implementation of KNC The main issues There are two major stakeholders during the planning and implementation of Kabul New City
DCDA on behalf of the Afghan Government will be responsible for the planning and implementation of primary (at the city level) and secondary (at the phase level) infrastructure and public facilities within the KNC
Private sector will be responsible for the development of the tertiary (within the parcels) infrastructure and public facilities and vertical structures (housing units commercial centers hellip etc)
All the primary and secondary infrastructure and public facilities projects of KNC will be implemented by DCDA through private sector The tertiary projects which will be implemented by private sector shall be reviewed approved by DCDA before the construction phase and will be controlled and monitored during the construction phase to ensure the high quality of the process and products Private sector involved in the implementation of KNC shall be bounded up to comply the implementation process with the QAQC policy of DCDA and will be required to assure the occupational health and safety requirements of DCDA during the implementation DCDA to better manage and assure the compliance of quality and safety requirements should have clear procedures for the monitoring and evaluation of processes and products delivery by the private sector
SCOPE OF WORK
QAQC Policy of DCDA
The QAQC policy of DCDA shall include but not limited to the following items
1 Management systems for improving quality
2 Facilitation principles and techniques
3 Training
9
4 Quality system development
a Elements of a quality system
b Documentation systems and templates
c National and International standards and specifications application
d Quality audits
5 Controlling and assuring product and process quality
a Material control
b Acceptance sampling
c Measurement systems
6 Reliability and risk management
a Reliability life characteristics concepts
b Systems for reliability
c Reliability and maintainability
d Reliability failure analysis and reporting
e Reliability safety hazard assessment tools
7 Problem solving and quality improvement
a Approaches
b Quality tools
c Corrective actions
d Preventive actions
e Overcoming barriers to quality improvement
8 Contractor QA plan requirements and review procedures
Construction Safety Manual
The construction safety manual of DCDA shall include but not limited to the following items
1 Construction site safety requirementsmanual
2 Workers safety requirementsmanual
3 Construction Machinery safety requirementsmanual
4 Safety inspections procedures
5 AccidentsIncident investigations procedures (including the reporting templates)
6 Compensation policy
7 Tools and procedures for the promotion of safety culture including the training policy
Monitoring and Evaluation Procedures
The MampE procedures of DCDA shall include but not limited to the following items 1 Contract review procedures and required documentation checklist
10
2 Work schedule control procedures
3 Cost control procedures
4 Changes and variation control procedures
5 Project documentation (project journal) control procedures
6 Environmental safety control procedures
7 Stakeholdersrsquo Coordination and management control procedures
ELIGIBILITY
The following will be the criteria for eligibility
Knowledge and track record in quality assurance and control preparation of procedures
and manuals and safety engineering in the developing countries
The company must have or intend to have direct and continuous presence in Kabul during
the commission period
The key staff involved in the project must be highly competent professional with years of
experience in the field The Consulting Company must submit the CVs of all proposed key
staff who will be involved in the project
Recent experience of technical personnel with the development issues of Afghanistan will
be an advantage
Sufficient references in the management planning and development
WRITTEN MATERIALS
Final deliverables shall include a complete set of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures in a combined binder in Dari and English Languages and ready for the DCDA Board approval The Final documents to be delivered in soft and hard copies Title annotation general information about the documents to be agreed with the DCDA leadership
TIME SCHEDULE
The time schedule for the preparation of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures is 45 working days
3
31 Proposals shall be submitted in the following language English
33 (a)
Consultants may associate with other short listed Consultants No
33 (b) The estimated number of professional staff-months required for the
assignment is NA
34
The format of the Technical Proposal to be submitted is Full Technical
Proposal (FTP)
34 (g)
Training is a specific component of this assignment No
36
(1) a per diem allowance in respect of Personnel of the Consultant for every
day in which the Personnel shall be absent from the home office and as
applicable outside the Clientrsquos country for purposes of the Services
(2) cost of necessary travel including transportation of the Personnel by the
most appropriate means of transport and the most direct practicable route
(3) cost of office accommodation investigations and surveys
(4) cost of applicable international or local communications such as the use
of telephone and facsimile required for the purpose of the Services
(5) cost rental and freight of any instruments or equipment required to be
provided by the Consultants for the purposes of the Services
(6) cost of printing and dispatching of the reports to be produced for the
Services
(7) Cost of such further items required for purposes of the Services not
covered in the foregoing
37 (1) Amounts payable by the Client to the Consultant under the contract to
be subject to local taxation Yes
(a) the Client will reimburse the Consultant for any such taxes paid by the
Consultant as detailed below
1 The personnel of ConsultantSub-Consultant personnel (National and
International Resident staff) shall be subject to income tax The
remuneration quoted shall include income tax and other personnel taxes
as applicable in Afghanistan or outside Afghanistan Income tax and any
other personnel taxes if quoted separately shall be added for evaluation
4
If not quoted specifically then it shall be deemed to have been included
as part of remuneration It shall not be included during contract
negotiations Non-resident foreign personnel [as defined in Afghanistan
Income Tax Law] shall be identified in the Financial proposal If not
identified in the financial proposal all foreign personnel shall be
deemed to be treated as resident foreign personnel
2 The Financial proposal shall not include local taxes (Business Receipt
Tax (BRT) and Income-tax on non-Resident Foreign Personnel (as
defined in Afghanistan Income Tax Law) These taxes shall not be
included for evaluation Only these taxes shall be discussed during
contract negotiations and included
To facilitate the understanding and compliance with tax laws consultants
should refer to Ministry of Financersquos web site wwwmofgovaftax
37 (2) Subject to Afghan income tax under the ITL (2005)
[CONSULTANT] must comply with the laws of Afghanistan including
those relating to income tax and customs duties [CONSULTANT] is
responsible for
Determining and paying [hisherits] tax liability and applicable customs
duty under the laws of Afghanistan
37 (3) Subject to Afghan income tax under ITL (2005)
[CONSULTANT] is responsible for determining and paying [hisherits] tax
liability and applicable customs duty under the laws of Afghanistan
Notwithstanding the foregoing [MINISTRY] agrees to reimburse
[CONSULTANT] for local taxes (Business Receipt Tax (BRT) and Income-
tax on non-Resident Foreign Personnel) as mentioned in 37 (1) (a)
38
Consultant to state local cost in the national currency No
43 Consultant must submit the original and 4 copies of the Technical Proposal
and the Original Financial Proposal and one CD copy of each CD of
financial proposal should be sealed with financial proposal
44 The Technical Proposal amp Financial Proposals shall be submitted in two
separate envelopes clearly marked as ldquoTechnical Proposal ndashamp
ldquoFinancial Proposal- amp both envelopes put together in another Sealed
Envelope as per ITC 44
45 The Proposal submission address is
5
Terms of Reference for QAQC policy Monitoring and Evaluation Procedures and Safety Engineering Manual for the development of Kabul New City
Contents 1 ABBREVIATION6
2 LOCATION7
3 OBJECTIVES7
Finance and Procurement Department
Dehsabz City Development Authority (DCDA)
Qalah Fatehullah khan Street 6 House 410th
precinct Kabul Afghanistan
E-mail procurementdcdagovaf
Proposals must be submitted no later than the following date and time
(January 25 2012) at 1000 am local time
56
The single currency for price conversions is Afghanis Only
The source of official selling rates is Da Afghanistan Bank
The date of exchange rates is the date of submission of Proposal as
specified in Clause 45
57
The weights given to the Technical and Financial Proposals are
61 Expected date and address for contract negotiations TBD
Finance and Procurement Department
Dehsabz City Development Authority (DCDA)
Qalah Fatehullah khan Street 6 House 410th
precinct Kabul Afghanistan
72 Expected date for commencement of consulting services TBD
Location DCDA
6
4 SCOPE OF WORK8
41 QAQC Policy of DCDA 8
42 Construction Safety Manual 9
43 Monitoring and Evaluation Procedures 9
5 ELIGIBILITY10
6 WRITTEN MATERIALS10
7 TIME SCHEDULE10
ABBREVIATION
DCDA Dehsabz-Barikab City Development Authority ToR Terms of Reference MP Master Plan KNC Kabul New City
7
KMA Kabul Metropolitan Area QA Quality Assurance QC Quality Control MampE Monitoring and Evaluation
LOCATION
The Kabul New City as being approximately 15 times larger than the Existing Kabul City is placed in a Strategic location between Bagram Airbase and Kabul International Air-port It is mainly located in the Province of Kabul with an area from Parwan Province The area of Kabul New City is surrounded by Khwaja Rawash Safi and Marko Mountains The Kabul New City includes all of Dehsabz District and some villages of Shakardara Mirbachakot Qarabagh Kalakan and most parts of Barikab The first phase of KNC is planned in Dehsabz district Dehsabz is located in the north of current Kabul city It has 69ordm 36rsquo 18rsquorsquo longitude 34ordm 20rsquo 42rsquorsquo latitude and 1847 (MSL ) Dehsabz has the area of 410 Kmsup2 and this area is quite even
OBJECTIVES
The overall objectives of this ToR are to
establish QAQC policy for DCDA prepare Monitoring and Evaluation Procedures and prepare Safety Engineering Manual
8
One of the main achievements of the Kabul New City is to be a symbol of standardized quality assured and safe city that will attract investments and end users DCDA has no choice but to anticipate the future of the KNC to attempt to mold it and to balance short range and long range goals The future however depends entirely on what is done now The decisions actions resource allocation and work done now will create the future The present and immediate short range require strategic decisions as much as the long range The long range is based largely on short range plans and decisions Conversely unless the long range is considered when making short range plans and decisions the result will be a lack of direction that will eventually ruin the project
As per the Master Plan it is Private Sector who will share with the development of Kabul New City approximately 66 in financing point of view As well as the investments of Government of Afghanistan and Donors will be channeled through Private Sector as contracts with different fields of Private Sector such as development of roads power supplyhellipetc
Therefore an effective management system of quality monitoring and evaluation and safety requirements is a must for DCDA to better manage the implementation of KNC The main issues There are two major stakeholders during the planning and implementation of Kabul New City
DCDA on behalf of the Afghan Government will be responsible for the planning and implementation of primary (at the city level) and secondary (at the phase level) infrastructure and public facilities within the KNC
Private sector will be responsible for the development of the tertiary (within the parcels) infrastructure and public facilities and vertical structures (housing units commercial centers hellip etc)
All the primary and secondary infrastructure and public facilities projects of KNC will be implemented by DCDA through private sector The tertiary projects which will be implemented by private sector shall be reviewed approved by DCDA before the construction phase and will be controlled and monitored during the construction phase to ensure the high quality of the process and products Private sector involved in the implementation of KNC shall be bounded up to comply the implementation process with the QAQC policy of DCDA and will be required to assure the occupational health and safety requirements of DCDA during the implementation DCDA to better manage and assure the compliance of quality and safety requirements should have clear procedures for the monitoring and evaluation of processes and products delivery by the private sector
SCOPE OF WORK
QAQC Policy of DCDA
The QAQC policy of DCDA shall include but not limited to the following items
1 Management systems for improving quality
2 Facilitation principles and techniques
3 Training
9
4 Quality system development
a Elements of a quality system
b Documentation systems and templates
c National and International standards and specifications application
d Quality audits
5 Controlling and assuring product and process quality
a Material control
b Acceptance sampling
c Measurement systems
6 Reliability and risk management
a Reliability life characteristics concepts
b Systems for reliability
c Reliability and maintainability
d Reliability failure analysis and reporting
e Reliability safety hazard assessment tools
7 Problem solving and quality improvement
a Approaches
b Quality tools
c Corrective actions
d Preventive actions
e Overcoming barriers to quality improvement
8 Contractor QA plan requirements and review procedures
Construction Safety Manual
The construction safety manual of DCDA shall include but not limited to the following items
1 Construction site safety requirementsmanual
2 Workers safety requirementsmanual
3 Construction Machinery safety requirementsmanual
4 Safety inspections procedures
5 AccidentsIncident investigations procedures (including the reporting templates)
6 Compensation policy
7 Tools and procedures for the promotion of safety culture including the training policy
Monitoring and Evaluation Procedures
The MampE procedures of DCDA shall include but not limited to the following items 1 Contract review procedures and required documentation checklist
10
2 Work schedule control procedures
3 Cost control procedures
4 Changes and variation control procedures
5 Project documentation (project journal) control procedures
6 Environmental safety control procedures
7 Stakeholdersrsquo Coordination and management control procedures
ELIGIBILITY
The following will be the criteria for eligibility
Knowledge and track record in quality assurance and control preparation of procedures
and manuals and safety engineering in the developing countries
The company must have or intend to have direct and continuous presence in Kabul during
the commission period
The key staff involved in the project must be highly competent professional with years of
experience in the field The Consulting Company must submit the CVs of all proposed key
staff who will be involved in the project
Recent experience of technical personnel with the development issues of Afghanistan will
be an advantage
Sufficient references in the management planning and development
WRITTEN MATERIALS
Final deliverables shall include a complete set of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures in a combined binder in Dari and English Languages and ready for the DCDA Board approval The Final documents to be delivered in soft and hard copies Title annotation general information about the documents to be agreed with the DCDA leadership
TIME SCHEDULE
The time schedule for the preparation of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures is 45 working days
4
If not quoted specifically then it shall be deemed to have been included
as part of remuneration It shall not be included during contract
negotiations Non-resident foreign personnel [as defined in Afghanistan
Income Tax Law] shall be identified in the Financial proposal If not
identified in the financial proposal all foreign personnel shall be
deemed to be treated as resident foreign personnel
2 The Financial proposal shall not include local taxes (Business Receipt
Tax (BRT) and Income-tax on non-Resident Foreign Personnel (as
defined in Afghanistan Income Tax Law) These taxes shall not be
included for evaluation Only these taxes shall be discussed during
contract negotiations and included
To facilitate the understanding and compliance with tax laws consultants
should refer to Ministry of Financersquos web site wwwmofgovaftax
37 (2) Subject to Afghan income tax under the ITL (2005)
[CONSULTANT] must comply with the laws of Afghanistan including
those relating to income tax and customs duties [CONSULTANT] is
responsible for
Determining and paying [hisherits] tax liability and applicable customs
duty under the laws of Afghanistan
37 (3) Subject to Afghan income tax under ITL (2005)
[CONSULTANT] is responsible for determining and paying [hisherits] tax
liability and applicable customs duty under the laws of Afghanistan
Notwithstanding the foregoing [MINISTRY] agrees to reimburse
[CONSULTANT] for local taxes (Business Receipt Tax (BRT) and Income-
tax on non-Resident Foreign Personnel) as mentioned in 37 (1) (a)
38
Consultant to state local cost in the national currency No
43 Consultant must submit the original and 4 copies of the Technical Proposal
and the Original Financial Proposal and one CD copy of each CD of
financial proposal should be sealed with financial proposal
44 The Technical Proposal amp Financial Proposals shall be submitted in two
separate envelopes clearly marked as ldquoTechnical Proposal ndashamp
ldquoFinancial Proposal- amp both envelopes put together in another Sealed
Envelope as per ITC 44
45 The Proposal submission address is
5
Terms of Reference for QAQC policy Monitoring and Evaluation Procedures and Safety Engineering Manual for the development of Kabul New City
Contents 1 ABBREVIATION6
2 LOCATION7
3 OBJECTIVES7
Finance and Procurement Department
Dehsabz City Development Authority (DCDA)
Qalah Fatehullah khan Street 6 House 410th
precinct Kabul Afghanistan
E-mail procurementdcdagovaf
Proposals must be submitted no later than the following date and time
(January 25 2012) at 1000 am local time
56
The single currency for price conversions is Afghanis Only
The source of official selling rates is Da Afghanistan Bank
The date of exchange rates is the date of submission of Proposal as
specified in Clause 45
57
The weights given to the Technical and Financial Proposals are
61 Expected date and address for contract negotiations TBD
Finance and Procurement Department
Dehsabz City Development Authority (DCDA)
Qalah Fatehullah khan Street 6 House 410th
precinct Kabul Afghanistan
72 Expected date for commencement of consulting services TBD
Location DCDA
6
4 SCOPE OF WORK8
41 QAQC Policy of DCDA 8
42 Construction Safety Manual 9
43 Monitoring and Evaluation Procedures 9
5 ELIGIBILITY10
6 WRITTEN MATERIALS10
7 TIME SCHEDULE10
ABBREVIATION
DCDA Dehsabz-Barikab City Development Authority ToR Terms of Reference MP Master Plan KNC Kabul New City
7
KMA Kabul Metropolitan Area QA Quality Assurance QC Quality Control MampE Monitoring and Evaluation
LOCATION
The Kabul New City as being approximately 15 times larger than the Existing Kabul City is placed in a Strategic location between Bagram Airbase and Kabul International Air-port It is mainly located in the Province of Kabul with an area from Parwan Province The area of Kabul New City is surrounded by Khwaja Rawash Safi and Marko Mountains The Kabul New City includes all of Dehsabz District and some villages of Shakardara Mirbachakot Qarabagh Kalakan and most parts of Barikab The first phase of KNC is planned in Dehsabz district Dehsabz is located in the north of current Kabul city It has 69ordm 36rsquo 18rsquorsquo longitude 34ordm 20rsquo 42rsquorsquo latitude and 1847 (MSL ) Dehsabz has the area of 410 Kmsup2 and this area is quite even
OBJECTIVES
The overall objectives of this ToR are to
establish QAQC policy for DCDA prepare Monitoring and Evaluation Procedures and prepare Safety Engineering Manual
8
One of the main achievements of the Kabul New City is to be a symbol of standardized quality assured and safe city that will attract investments and end users DCDA has no choice but to anticipate the future of the KNC to attempt to mold it and to balance short range and long range goals The future however depends entirely on what is done now The decisions actions resource allocation and work done now will create the future The present and immediate short range require strategic decisions as much as the long range The long range is based largely on short range plans and decisions Conversely unless the long range is considered when making short range plans and decisions the result will be a lack of direction that will eventually ruin the project
As per the Master Plan it is Private Sector who will share with the development of Kabul New City approximately 66 in financing point of view As well as the investments of Government of Afghanistan and Donors will be channeled through Private Sector as contracts with different fields of Private Sector such as development of roads power supplyhellipetc
Therefore an effective management system of quality monitoring and evaluation and safety requirements is a must for DCDA to better manage the implementation of KNC The main issues There are two major stakeholders during the planning and implementation of Kabul New City
DCDA on behalf of the Afghan Government will be responsible for the planning and implementation of primary (at the city level) and secondary (at the phase level) infrastructure and public facilities within the KNC
Private sector will be responsible for the development of the tertiary (within the parcels) infrastructure and public facilities and vertical structures (housing units commercial centers hellip etc)
All the primary and secondary infrastructure and public facilities projects of KNC will be implemented by DCDA through private sector The tertiary projects which will be implemented by private sector shall be reviewed approved by DCDA before the construction phase and will be controlled and monitored during the construction phase to ensure the high quality of the process and products Private sector involved in the implementation of KNC shall be bounded up to comply the implementation process with the QAQC policy of DCDA and will be required to assure the occupational health and safety requirements of DCDA during the implementation DCDA to better manage and assure the compliance of quality and safety requirements should have clear procedures for the monitoring and evaluation of processes and products delivery by the private sector
SCOPE OF WORK
QAQC Policy of DCDA
The QAQC policy of DCDA shall include but not limited to the following items
1 Management systems for improving quality
2 Facilitation principles and techniques
3 Training
9
4 Quality system development
a Elements of a quality system
b Documentation systems and templates
c National and International standards and specifications application
d Quality audits
5 Controlling and assuring product and process quality
a Material control
b Acceptance sampling
c Measurement systems
6 Reliability and risk management
a Reliability life characteristics concepts
b Systems for reliability
c Reliability and maintainability
d Reliability failure analysis and reporting
e Reliability safety hazard assessment tools
7 Problem solving and quality improvement
a Approaches
b Quality tools
c Corrective actions
d Preventive actions
e Overcoming barriers to quality improvement
8 Contractor QA plan requirements and review procedures
Construction Safety Manual
The construction safety manual of DCDA shall include but not limited to the following items
1 Construction site safety requirementsmanual
2 Workers safety requirementsmanual
3 Construction Machinery safety requirementsmanual
4 Safety inspections procedures
5 AccidentsIncident investigations procedures (including the reporting templates)
6 Compensation policy
7 Tools and procedures for the promotion of safety culture including the training policy
Monitoring and Evaluation Procedures
The MampE procedures of DCDA shall include but not limited to the following items 1 Contract review procedures and required documentation checklist
10
2 Work schedule control procedures
3 Cost control procedures
4 Changes and variation control procedures
5 Project documentation (project journal) control procedures
6 Environmental safety control procedures
7 Stakeholdersrsquo Coordination and management control procedures
ELIGIBILITY
The following will be the criteria for eligibility
Knowledge and track record in quality assurance and control preparation of procedures
and manuals and safety engineering in the developing countries
The company must have or intend to have direct and continuous presence in Kabul during
the commission period
The key staff involved in the project must be highly competent professional with years of
experience in the field The Consulting Company must submit the CVs of all proposed key
staff who will be involved in the project
Recent experience of technical personnel with the development issues of Afghanistan will
be an advantage
Sufficient references in the management planning and development
WRITTEN MATERIALS
Final deliverables shall include a complete set of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures in a combined binder in Dari and English Languages and ready for the DCDA Board approval The Final documents to be delivered in soft and hard copies Title annotation general information about the documents to be agreed with the DCDA leadership
TIME SCHEDULE
The time schedule for the preparation of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures is 45 working days
5
Terms of Reference for QAQC policy Monitoring and Evaluation Procedures and Safety Engineering Manual for the development of Kabul New City
Contents 1 ABBREVIATION6
2 LOCATION7
3 OBJECTIVES7
Finance and Procurement Department
Dehsabz City Development Authority (DCDA)
Qalah Fatehullah khan Street 6 House 410th
precinct Kabul Afghanistan
E-mail procurementdcdagovaf
Proposals must be submitted no later than the following date and time
(January 25 2012) at 1000 am local time
56
The single currency for price conversions is Afghanis Only
The source of official selling rates is Da Afghanistan Bank
The date of exchange rates is the date of submission of Proposal as
specified in Clause 45
57
The weights given to the Technical and Financial Proposals are
61 Expected date and address for contract negotiations TBD
Finance and Procurement Department
Dehsabz City Development Authority (DCDA)
Qalah Fatehullah khan Street 6 House 410th
precinct Kabul Afghanistan
72 Expected date for commencement of consulting services TBD
Location DCDA
6
4 SCOPE OF WORK8
41 QAQC Policy of DCDA 8
42 Construction Safety Manual 9
43 Monitoring and Evaluation Procedures 9
5 ELIGIBILITY10
6 WRITTEN MATERIALS10
7 TIME SCHEDULE10
ABBREVIATION
DCDA Dehsabz-Barikab City Development Authority ToR Terms of Reference MP Master Plan KNC Kabul New City
7
KMA Kabul Metropolitan Area QA Quality Assurance QC Quality Control MampE Monitoring and Evaluation
LOCATION
The Kabul New City as being approximately 15 times larger than the Existing Kabul City is placed in a Strategic location between Bagram Airbase and Kabul International Air-port It is mainly located in the Province of Kabul with an area from Parwan Province The area of Kabul New City is surrounded by Khwaja Rawash Safi and Marko Mountains The Kabul New City includes all of Dehsabz District and some villages of Shakardara Mirbachakot Qarabagh Kalakan and most parts of Barikab The first phase of KNC is planned in Dehsabz district Dehsabz is located in the north of current Kabul city It has 69ordm 36rsquo 18rsquorsquo longitude 34ordm 20rsquo 42rsquorsquo latitude and 1847 (MSL ) Dehsabz has the area of 410 Kmsup2 and this area is quite even
OBJECTIVES
The overall objectives of this ToR are to
establish QAQC policy for DCDA prepare Monitoring and Evaluation Procedures and prepare Safety Engineering Manual
8
One of the main achievements of the Kabul New City is to be a symbol of standardized quality assured and safe city that will attract investments and end users DCDA has no choice but to anticipate the future of the KNC to attempt to mold it and to balance short range and long range goals The future however depends entirely on what is done now The decisions actions resource allocation and work done now will create the future The present and immediate short range require strategic decisions as much as the long range The long range is based largely on short range plans and decisions Conversely unless the long range is considered when making short range plans and decisions the result will be a lack of direction that will eventually ruin the project
As per the Master Plan it is Private Sector who will share with the development of Kabul New City approximately 66 in financing point of view As well as the investments of Government of Afghanistan and Donors will be channeled through Private Sector as contracts with different fields of Private Sector such as development of roads power supplyhellipetc
Therefore an effective management system of quality monitoring and evaluation and safety requirements is a must for DCDA to better manage the implementation of KNC The main issues There are two major stakeholders during the planning and implementation of Kabul New City
DCDA on behalf of the Afghan Government will be responsible for the planning and implementation of primary (at the city level) and secondary (at the phase level) infrastructure and public facilities within the KNC
Private sector will be responsible for the development of the tertiary (within the parcels) infrastructure and public facilities and vertical structures (housing units commercial centers hellip etc)
All the primary and secondary infrastructure and public facilities projects of KNC will be implemented by DCDA through private sector The tertiary projects which will be implemented by private sector shall be reviewed approved by DCDA before the construction phase and will be controlled and monitored during the construction phase to ensure the high quality of the process and products Private sector involved in the implementation of KNC shall be bounded up to comply the implementation process with the QAQC policy of DCDA and will be required to assure the occupational health and safety requirements of DCDA during the implementation DCDA to better manage and assure the compliance of quality and safety requirements should have clear procedures for the monitoring and evaluation of processes and products delivery by the private sector
SCOPE OF WORK
QAQC Policy of DCDA
The QAQC policy of DCDA shall include but not limited to the following items
1 Management systems for improving quality
2 Facilitation principles and techniques
3 Training
9
4 Quality system development
a Elements of a quality system
b Documentation systems and templates
c National and International standards and specifications application
d Quality audits
5 Controlling and assuring product and process quality
a Material control
b Acceptance sampling
c Measurement systems
6 Reliability and risk management
a Reliability life characteristics concepts
b Systems for reliability
c Reliability and maintainability
d Reliability failure analysis and reporting
e Reliability safety hazard assessment tools
7 Problem solving and quality improvement
a Approaches
b Quality tools
c Corrective actions
d Preventive actions
e Overcoming barriers to quality improvement
8 Contractor QA plan requirements and review procedures
Construction Safety Manual
The construction safety manual of DCDA shall include but not limited to the following items
1 Construction site safety requirementsmanual
2 Workers safety requirementsmanual
3 Construction Machinery safety requirementsmanual
4 Safety inspections procedures
5 AccidentsIncident investigations procedures (including the reporting templates)
6 Compensation policy
7 Tools and procedures for the promotion of safety culture including the training policy
Monitoring and Evaluation Procedures
The MampE procedures of DCDA shall include but not limited to the following items 1 Contract review procedures and required documentation checklist
10
2 Work schedule control procedures
3 Cost control procedures
4 Changes and variation control procedures
5 Project documentation (project journal) control procedures
6 Environmental safety control procedures
7 Stakeholdersrsquo Coordination and management control procedures
ELIGIBILITY
The following will be the criteria for eligibility
Knowledge and track record in quality assurance and control preparation of procedures
and manuals and safety engineering in the developing countries
The company must have or intend to have direct and continuous presence in Kabul during
the commission period
The key staff involved in the project must be highly competent professional with years of
experience in the field The Consulting Company must submit the CVs of all proposed key
staff who will be involved in the project
Recent experience of technical personnel with the development issues of Afghanistan will
be an advantage
Sufficient references in the management planning and development
WRITTEN MATERIALS
Final deliverables shall include a complete set of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures in a combined binder in Dari and English Languages and ready for the DCDA Board approval The Final documents to be delivered in soft and hard copies Title annotation general information about the documents to be agreed with the DCDA leadership
TIME SCHEDULE
The time schedule for the preparation of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures is 45 working days
6
4 SCOPE OF WORK8
41 QAQC Policy of DCDA 8
42 Construction Safety Manual 9
43 Monitoring and Evaluation Procedures 9
5 ELIGIBILITY10
6 WRITTEN MATERIALS10
7 TIME SCHEDULE10
ABBREVIATION
DCDA Dehsabz-Barikab City Development Authority ToR Terms of Reference MP Master Plan KNC Kabul New City
7
KMA Kabul Metropolitan Area QA Quality Assurance QC Quality Control MampE Monitoring and Evaluation
LOCATION
The Kabul New City as being approximately 15 times larger than the Existing Kabul City is placed in a Strategic location between Bagram Airbase and Kabul International Air-port It is mainly located in the Province of Kabul with an area from Parwan Province The area of Kabul New City is surrounded by Khwaja Rawash Safi and Marko Mountains The Kabul New City includes all of Dehsabz District and some villages of Shakardara Mirbachakot Qarabagh Kalakan and most parts of Barikab The first phase of KNC is planned in Dehsabz district Dehsabz is located in the north of current Kabul city It has 69ordm 36rsquo 18rsquorsquo longitude 34ordm 20rsquo 42rsquorsquo latitude and 1847 (MSL ) Dehsabz has the area of 410 Kmsup2 and this area is quite even
OBJECTIVES
The overall objectives of this ToR are to
establish QAQC policy for DCDA prepare Monitoring and Evaluation Procedures and prepare Safety Engineering Manual
8
One of the main achievements of the Kabul New City is to be a symbol of standardized quality assured and safe city that will attract investments and end users DCDA has no choice but to anticipate the future of the KNC to attempt to mold it and to balance short range and long range goals The future however depends entirely on what is done now The decisions actions resource allocation and work done now will create the future The present and immediate short range require strategic decisions as much as the long range The long range is based largely on short range plans and decisions Conversely unless the long range is considered when making short range plans and decisions the result will be a lack of direction that will eventually ruin the project
As per the Master Plan it is Private Sector who will share with the development of Kabul New City approximately 66 in financing point of view As well as the investments of Government of Afghanistan and Donors will be channeled through Private Sector as contracts with different fields of Private Sector such as development of roads power supplyhellipetc
Therefore an effective management system of quality monitoring and evaluation and safety requirements is a must for DCDA to better manage the implementation of KNC The main issues There are two major stakeholders during the planning and implementation of Kabul New City
DCDA on behalf of the Afghan Government will be responsible for the planning and implementation of primary (at the city level) and secondary (at the phase level) infrastructure and public facilities within the KNC
Private sector will be responsible for the development of the tertiary (within the parcels) infrastructure and public facilities and vertical structures (housing units commercial centers hellip etc)
All the primary and secondary infrastructure and public facilities projects of KNC will be implemented by DCDA through private sector The tertiary projects which will be implemented by private sector shall be reviewed approved by DCDA before the construction phase and will be controlled and monitored during the construction phase to ensure the high quality of the process and products Private sector involved in the implementation of KNC shall be bounded up to comply the implementation process with the QAQC policy of DCDA and will be required to assure the occupational health and safety requirements of DCDA during the implementation DCDA to better manage and assure the compliance of quality and safety requirements should have clear procedures for the monitoring and evaluation of processes and products delivery by the private sector
SCOPE OF WORK
QAQC Policy of DCDA
The QAQC policy of DCDA shall include but not limited to the following items
1 Management systems for improving quality
2 Facilitation principles and techniques
3 Training
9
4 Quality system development
a Elements of a quality system
b Documentation systems and templates
c National and International standards and specifications application
d Quality audits
5 Controlling and assuring product and process quality
a Material control
b Acceptance sampling
c Measurement systems
6 Reliability and risk management
a Reliability life characteristics concepts
b Systems for reliability
c Reliability and maintainability
d Reliability failure analysis and reporting
e Reliability safety hazard assessment tools
7 Problem solving and quality improvement
a Approaches
b Quality tools
c Corrective actions
d Preventive actions
e Overcoming barriers to quality improvement
8 Contractor QA plan requirements and review procedures
Construction Safety Manual
The construction safety manual of DCDA shall include but not limited to the following items
1 Construction site safety requirementsmanual
2 Workers safety requirementsmanual
3 Construction Machinery safety requirementsmanual
4 Safety inspections procedures
5 AccidentsIncident investigations procedures (including the reporting templates)
6 Compensation policy
7 Tools and procedures for the promotion of safety culture including the training policy
Monitoring and Evaluation Procedures
The MampE procedures of DCDA shall include but not limited to the following items 1 Contract review procedures and required documentation checklist
10
2 Work schedule control procedures
3 Cost control procedures
4 Changes and variation control procedures
5 Project documentation (project journal) control procedures
6 Environmental safety control procedures
7 Stakeholdersrsquo Coordination and management control procedures
ELIGIBILITY
The following will be the criteria for eligibility
Knowledge and track record in quality assurance and control preparation of procedures
and manuals and safety engineering in the developing countries
The company must have or intend to have direct and continuous presence in Kabul during
the commission period
The key staff involved in the project must be highly competent professional with years of
experience in the field The Consulting Company must submit the CVs of all proposed key
staff who will be involved in the project
Recent experience of technical personnel with the development issues of Afghanistan will
be an advantage
Sufficient references in the management planning and development
WRITTEN MATERIALS
Final deliverables shall include a complete set of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures in a combined binder in Dari and English Languages and ready for the DCDA Board approval The Final documents to be delivered in soft and hard copies Title annotation general information about the documents to be agreed with the DCDA leadership
TIME SCHEDULE
The time schedule for the preparation of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures is 45 working days
7
KMA Kabul Metropolitan Area QA Quality Assurance QC Quality Control MampE Monitoring and Evaluation
LOCATION
The Kabul New City as being approximately 15 times larger than the Existing Kabul City is placed in a Strategic location between Bagram Airbase and Kabul International Air-port It is mainly located in the Province of Kabul with an area from Parwan Province The area of Kabul New City is surrounded by Khwaja Rawash Safi and Marko Mountains The Kabul New City includes all of Dehsabz District and some villages of Shakardara Mirbachakot Qarabagh Kalakan and most parts of Barikab The first phase of KNC is planned in Dehsabz district Dehsabz is located in the north of current Kabul city It has 69ordm 36rsquo 18rsquorsquo longitude 34ordm 20rsquo 42rsquorsquo latitude and 1847 (MSL ) Dehsabz has the area of 410 Kmsup2 and this area is quite even
OBJECTIVES
The overall objectives of this ToR are to
establish QAQC policy for DCDA prepare Monitoring and Evaluation Procedures and prepare Safety Engineering Manual
8
One of the main achievements of the Kabul New City is to be a symbol of standardized quality assured and safe city that will attract investments and end users DCDA has no choice but to anticipate the future of the KNC to attempt to mold it and to balance short range and long range goals The future however depends entirely on what is done now The decisions actions resource allocation and work done now will create the future The present and immediate short range require strategic decisions as much as the long range The long range is based largely on short range plans and decisions Conversely unless the long range is considered when making short range plans and decisions the result will be a lack of direction that will eventually ruin the project
As per the Master Plan it is Private Sector who will share with the development of Kabul New City approximately 66 in financing point of view As well as the investments of Government of Afghanistan and Donors will be channeled through Private Sector as contracts with different fields of Private Sector such as development of roads power supplyhellipetc
Therefore an effective management system of quality monitoring and evaluation and safety requirements is a must for DCDA to better manage the implementation of KNC The main issues There are two major stakeholders during the planning and implementation of Kabul New City
DCDA on behalf of the Afghan Government will be responsible for the planning and implementation of primary (at the city level) and secondary (at the phase level) infrastructure and public facilities within the KNC
Private sector will be responsible for the development of the tertiary (within the parcels) infrastructure and public facilities and vertical structures (housing units commercial centers hellip etc)
All the primary and secondary infrastructure and public facilities projects of KNC will be implemented by DCDA through private sector The tertiary projects which will be implemented by private sector shall be reviewed approved by DCDA before the construction phase and will be controlled and monitored during the construction phase to ensure the high quality of the process and products Private sector involved in the implementation of KNC shall be bounded up to comply the implementation process with the QAQC policy of DCDA and will be required to assure the occupational health and safety requirements of DCDA during the implementation DCDA to better manage and assure the compliance of quality and safety requirements should have clear procedures for the monitoring and evaluation of processes and products delivery by the private sector
SCOPE OF WORK
QAQC Policy of DCDA
The QAQC policy of DCDA shall include but not limited to the following items
1 Management systems for improving quality
2 Facilitation principles and techniques
3 Training
9
4 Quality system development
a Elements of a quality system
b Documentation systems and templates
c National and International standards and specifications application
d Quality audits
5 Controlling and assuring product and process quality
a Material control
b Acceptance sampling
c Measurement systems
6 Reliability and risk management
a Reliability life characteristics concepts
b Systems for reliability
c Reliability and maintainability
d Reliability failure analysis and reporting
e Reliability safety hazard assessment tools
7 Problem solving and quality improvement
a Approaches
b Quality tools
c Corrective actions
d Preventive actions
e Overcoming barriers to quality improvement
8 Contractor QA plan requirements and review procedures
Construction Safety Manual
The construction safety manual of DCDA shall include but not limited to the following items
1 Construction site safety requirementsmanual
2 Workers safety requirementsmanual
3 Construction Machinery safety requirementsmanual
4 Safety inspections procedures
5 AccidentsIncident investigations procedures (including the reporting templates)
6 Compensation policy
7 Tools and procedures for the promotion of safety culture including the training policy
Monitoring and Evaluation Procedures
The MampE procedures of DCDA shall include but not limited to the following items 1 Contract review procedures and required documentation checklist
10
2 Work schedule control procedures
3 Cost control procedures
4 Changes and variation control procedures
5 Project documentation (project journal) control procedures
6 Environmental safety control procedures
7 Stakeholdersrsquo Coordination and management control procedures
ELIGIBILITY
The following will be the criteria for eligibility
Knowledge and track record in quality assurance and control preparation of procedures
and manuals and safety engineering in the developing countries
The company must have or intend to have direct and continuous presence in Kabul during
the commission period
The key staff involved in the project must be highly competent professional with years of
experience in the field The Consulting Company must submit the CVs of all proposed key
staff who will be involved in the project
Recent experience of technical personnel with the development issues of Afghanistan will
be an advantage
Sufficient references in the management planning and development
WRITTEN MATERIALS
Final deliverables shall include a complete set of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures in a combined binder in Dari and English Languages and ready for the DCDA Board approval The Final documents to be delivered in soft and hard copies Title annotation general information about the documents to be agreed with the DCDA leadership
TIME SCHEDULE
The time schedule for the preparation of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures is 45 working days
8
One of the main achievements of the Kabul New City is to be a symbol of standardized quality assured and safe city that will attract investments and end users DCDA has no choice but to anticipate the future of the KNC to attempt to mold it and to balance short range and long range goals The future however depends entirely on what is done now The decisions actions resource allocation and work done now will create the future The present and immediate short range require strategic decisions as much as the long range The long range is based largely on short range plans and decisions Conversely unless the long range is considered when making short range plans and decisions the result will be a lack of direction that will eventually ruin the project
As per the Master Plan it is Private Sector who will share with the development of Kabul New City approximately 66 in financing point of view As well as the investments of Government of Afghanistan and Donors will be channeled through Private Sector as contracts with different fields of Private Sector such as development of roads power supplyhellipetc
Therefore an effective management system of quality monitoring and evaluation and safety requirements is a must for DCDA to better manage the implementation of KNC The main issues There are two major stakeholders during the planning and implementation of Kabul New City
DCDA on behalf of the Afghan Government will be responsible for the planning and implementation of primary (at the city level) and secondary (at the phase level) infrastructure and public facilities within the KNC
Private sector will be responsible for the development of the tertiary (within the parcels) infrastructure and public facilities and vertical structures (housing units commercial centers hellip etc)
All the primary and secondary infrastructure and public facilities projects of KNC will be implemented by DCDA through private sector The tertiary projects which will be implemented by private sector shall be reviewed approved by DCDA before the construction phase and will be controlled and monitored during the construction phase to ensure the high quality of the process and products Private sector involved in the implementation of KNC shall be bounded up to comply the implementation process with the QAQC policy of DCDA and will be required to assure the occupational health and safety requirements of DCDA during the implementation DCDA to better manage and assure the compliance of quality and safety requirements should have clear procedures for the monitoring and evaluation of processes and products delivery by the private sector
SCOPE OF WORK
QAQC Policy of DCDA
The QAQC policy of DCDA shall include but not limited to the following items
1 Management systems for improving quality
2 Facilitation principles and techniques
3 Training
9
4 Quality system development
a Elements of a quality system
b Documentation systems and templates
c National and International standards and specifications application
d Quality audits
5 Controlling and assuring product and process quality
a Material control
b Acceptance sampling
c Measurement systems
6 Reliability and risk management
a Reliability life characteristics concepts
b Systems for reliability
c Reliability and maintainability
d Reliability failure analysis and reporting
e Reliability safety hazard assessment tools
7 Problem solving and quality improvement
a Approaches
b Quality tools
c Corrective actions
d Preventive actions
e Overcoming barriers to quality improvement
8 Contractor QA plan requirements and review procedures
Construction Safety Manual
The construction safety manual of DCDA shall include but not limited to the following items
1 Construction site safety requirementsmanual
2 Workers safety requirementsmanual
3 Construction Machinery safety requirementsmanual
4 Safety inspections procedures
5 AccidentsIncident investigations procedures (including the reporting templates)
6 Compensation policy
7 Tools and procedures for the promotion of safety culture including the training policy
Monitoring and Evaluation Procedures
The MampE procedures of DCDA shall include but not limited to the following items 1 Contract review procedures and required documentation checklist
10
2 Work schedule control procedures
3 Cost control procedures
4 Changes and variation control procedures
5 Project documentation (project journal) control procedures
6 Environmental safety control procedures
7 Stakeholdersrsquo Coordination and management control procedures
ELIGIBILITY
The following will be the criteria for eligibility
Knowledge and track record in quality assurance and control preparation of procedures
and manuals and safety engineering in the developing countries
The company must have or intend to have direct and continuous presence in Kabul during
the commission period
The key staff involved in the project must be highly competent professional with years of
experience in the field The Consulting Company must submit the CVs of all proposed key
staff who will be involved in the project
Recent experience of technical personnel with the development issues of Afghanistan will
be an advantage
Sufficient references in the management planning and development
WRITTEN MATERIALS
Final deliverables shall include a complete set of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures in a combined binder in Dari and English Languages and ready for the DCDA Board approval The Final documents to be delivered in soft and hard copies Title annotation general information about the documents to be agreed with the DCDA leadership
TIME SCHEDULE
The time schedule for the preparation of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures is 45 working days
9
4 Quality system development
a Elements of a quality system
b Documentation systems and templates
c National and International standards and specifications application
d Quality audits
5 Controlling and assuring product and process quality
a Material control
b Acceptance sampling
c Measurement systems
6 Reliability and risk management
a Reliability life characteristics concepts
b Systems for reliability
c Reliability and maintainability
d Reliability failure analysis and reporting
e Reliability safety hazard assessment tools
7 Problem solving and quality improvement
a Approaches
b Quality tools
c Corrective actions
d Preventive actions
e Overcoming barriers to quality improvement
8 Contractor QA plan requirements and review procedures
Construction Safety Manual
The construction safety manual of DCDA shall include but not limited to the following items
1 Construction site safety requirementsmanual
2 Workers safety requirementsmanual
3 Construction Machinery safety requirementsmanual
4 Safety inspections procedures
5 AccidentsIncident investigations procedures (including the reporting templates)
6 Compensation policy
7 Tools and procedures for the promotion of safety culture including the training policy
Monitoring and Evaluation Procedures
The MampE procedures of DCDA shall include but not limited to the following items 1 Contract review procedures and required documentation checklist
10
2 Work schedule control procedures
3 Cost control procedures
4 Changes and variation control procedures
5 Project documentation (project journal) control procedures
6 Environmental safety control procedures
7 Stakeholdersrsquo Coordination and management control procedures
ELIGIBILITY
The following will be the criteria for eligibility
Knowledge and track record in quality assurance and control preparation of procedures
and manuals and safety engineering in the developing countries
The company must have or intend to have direct and continuous presence in Kabul during
the commission period
The key staff involved in the project must be highly competent professional with years of
experience in the field The Consulting Company must submit the CVs of all proposed key
staff who will be involved in the project
Recent experience of technical personnel with the development issues of Afghanistan will
be an advantage
Sufficient references in the management planning and development
WRITTEN MATERIALS
Final deliverables shall include a complete set of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures in a combined binder in Dari and English Languages and ready for the DCDA Board approval The Final documents to be delivered in soft and hard copies Title annotation general information about the documents to be agreed with the DCDA leadership
TIME SCHEDULE
The time schedule for the preparation of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures is 45 working days
10
2 Work schedule control procedures
3 Cost control procedures
4 Changes and variation control procedures
5 Project documentation (project journal) control procedures
6 Environmental safety control procedures
7 Stakeholdersrsquo Coordination and management control procedures
ELIGIBILITY
The following will be the criteria for eligibility
Knowledge and track record in quality assurance and control preparation of procedures
and manuals and safety engineering in the developing countries
The company must have or intend to have direct and continuous presence in Kabul during
the commission period
The key staff involved in the project must be highly competent professional with years of
experience in the field The Consulting Company must submit the CVs of all proposed key
staff who will be involved in the project
Recent experience of technical personnel with the development issues of Afghanistan will
be an advantage
Sufficient references in the management planning and development
WRITTEN MATERIALS
Final deliverables shall include a complete set of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures in a combined binder in Dari and English Languages and ready for the DCDA Board approval The Final documents to be delivered in soft and hard copies Title annotation general information about the documents to be agreed with the DCDA leadership
TIME SCHEDULE
The time schedule for the preparation of QAQC policy Construction Safety Manual and Monitoring and Evaluation Procedures is 45 working days
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