REQUEST FOR PROPOSAL (RFP) Assessment... · 2019-03-30 · subsequently to Bidder or applicants whether verbally or in documentary form by or on behalf of Indian Renewable Energy

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Indian Renewable Energy Development Agency Limited (A Mini Ratna Category-I PSU) ISO 9001:2015, 27001:2013 Certified

REQUEST FOR PROPOSAL (RFP)

Invitation of Proposals for Empanelment of

Resource Assessment Agencies (for Solar & Wind Energy)

(ONLY THROUGH E-BIDDING MODE)

INVITATION TO BID

Reference Number: RfP-IREDA/REN/Emp/RAA/2019

Dated: 29 March 2019

Indian Renewable Energy Development Agency Limited (A Government of India Enterprise)

Core – 4A, East Court, 1st Floor, India Habitat Centre, Lodhi Road

New Delhi – 110 003 Tel: +91 (011) 24682206-19

Fax: +91 (011) 2682202 Email: [email protected]; [email protected]

Website: www.ireda.in

mailto:[email protected]


http://www.ireda.in/

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Disclaimer The information contained in this Request for Proposal (RFP) document or information provided subsequently to Bidder or applicants whether verbally or in documentary form by or on behalf of Indian Renewable Energy Development Agency Limited (IREDA), is provided to the Bidder on the terms and conditions set out in this RFP document and all other terms and conditions subject to which such information is provided.

This RFP document is not an agreement. It is not an offer or invitation by IREDA to any parties. The purpose of this RFP document is to provide Bidder with information to assist the formulation of their proposals. This RFP document does not claim to contain all the information each Bidder may require. Each Bidder should conduct its own investigations and analysis and should check the accuracy, reliability and completeness of the information in this RFP document and where necessary obtain independent advice. IRED A makes no representation or warranty and shall incur no liability under any law, statute, rules or regulations as to the accuracy, reliability or completeness of this RFP document. IREDA may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information in this RFP document.

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Abbreviations and Acronyms The following abbreviations and acronyms defined in this RFP are as under

COD – Commercial Operations Date

CPPP – Central Public Procurement Portal

DPR – Detailed Project report

E&M – Engineering & Manufacturing

EPC – Engineering, Procurement & Construction

ESI – Employee’ State Insurance

FY – Financial Year

GST – Goods & Services Tax

INR – Indian National Rupee

IREDA – Indian Renewable Energy Development Agency Limited

KW – Kilowatt

LIE – Lender’s Independent Engineer

MSME – Micro, Small & Medium Enterprises

MW – Megawatt

NDD – Non-Disclosure Declaration

NSIC – National Small Industries Corporation

O&M – Operation & Maintenance

PERT – Program Evaluation & Maintenance Technique

PF – Provident Fund

PPA – Power Purchase Agreement

PPF – Public Provident Fund

PPS – Power Potential Studies

PQE – Post Qualification Experience

RFP – Request for Proposal

TRA – Trust & Retention Account

WPI – Wholesale Price index

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Contents SECTION: I NOTICE FOR INVITING BIDS .................................................................................................................. 1

SECTION: II SCOPE OF WORK ................................................................................................................................. 3

SECTION: III ELIGIBILITY CRITERIA .......................................................................................................................... 4

SECTION: IV INSTRUCTION TO BIDDERS ................................................................................................................. 5

4.1. The Bidding Document ............................................................................................................................. 5

4.2. Preparation of Bid ................................................................................................................................... 6

SECTION: V SUBMISSION OF BID ........................................................................................................................... 7

5.1. Technical Bid ........................................................................................................................................... 7

5.2. Price Bid .................................................................................................................................................. 7

5.3. Schedule of Price Bid................................................................................................................................ 8

5.4. Rejection of Bid ....................................................................................................................................... 8

5.5. Extension of Deadline for submission of Bid .............................................................................................. 9

5.6. Modifications and Withdrawal of Bids ...................................................................................................... 9

5.7. Right to Accept, Reject/Cancel the bid ...................................................................................................... 9

5.8. RFP Abandonment ................................................................................................................................... 9

5.9. Contacting IREDA ..................................................................................................................................... 9

SECTION: VI BID EVALUATION ............................................................................................................................. 10

6.1. Preliminary Examination of Bids ............................................................................................................. 10

6.2. Technical Evaluation of Bids ................................................................................................................... 10

6.3. Commercial Evaluation of Bids ............................................................................................................... 11

SECTION: VII TERMS AND CONDITIONS................................................................................................................ 12

7.1. Definitions (Relevant as per Bid Document) ............................................................................................ 12

7.2. Bidder’s Liability .................................................................................................................................... 14

7.3. Liquidated Damages .............................................................................................................................. 14

7.4. Fraudulent and Corrupt Practice ............................................................................................................. 14

7.5. Force Majeure ....................................................................................................................................... 14

7.6. De-Empanelment due to discrepancies ................................................................................................... 14

7.7. De-Empanelment due other reasons ...................................................................................................... 15

7.8. Resolution of Disputes ........................................................................................................................... 15

7.9. Governing Law....................................................................................................................................... 15

7.10.Applicable Law ..................................................................................................................................... 15

7.11.Addresses for Notices ........................................................................................................................... 15

Annexure A: Bid Submission Letter ...................................................................................................................... 16

Part –A ................................................................................................................................................ 16

a) Bidder’s Information ................................................................................................................................ 16

b) Bidder’s Profile ........................................................................................................................................ 16

PART-B: Qualifying Requirements for Resource Assessment Agency .............................................................. 17

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Part – C: Letter of Confirmations / Undertakings ........................................................................................... 18

Annexure - B: Broad Scope of Work ..................................................................................................................... 20

Annexure - C: Broad Terms & Conditions of IREDA ............................................................................................... 21

Annexure–D: Bidder e-Procurement Manual ...................................................................................................... 24

Form-1: Qualifying Criteria for Bidding Entity ....................................................................................................... 26

Form-2: Resource Assessment Agency Experience Submission: ............................................................................. 27

Form-3: Brief CVs of key personnel for Resource Assessment (not more than 6) .................................................... 28

Form -4: PRICE BID FORM .................................................................................................................................... 29

Form -5: Letter of Authorization for Attending Pre-Bid Meeting ............................................................................ 30

Form -6: Integrity Pact between IREDA and Bidder……………………………………………………………………………………31

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SECTION: I NOTICE FOR INVITING BIDS (ONLY THROUGH E-BIDDING MODE)

For Empanelment of Resource Assessment Agencies (for Solar & Wind)

1. Indian Renewable Energy Development Agency Limited (IREDA), a Mini Ratna (Category – I) Government of India Enterprise under the administrative control of Ministry of New and Renewable Energy (MNRE), invites online individual bids for Empanelment of Resource Assessment Agencies (for Solar & Wind)

2. The empanelment for Resource Assessment Agencies is being done for Wind & Solar Technologies, separately.

3. Bid documents may be downloaded from IREDA website, www.ireda.in (for reference only). For application purposes, the bid needs to be downloaded as well the response needs to be submitted through CPPP site https://eprocure.gov.in/eprocure/app as per the schedule given below:

Sr. No. Description Detailed Information

1. Purpose Empanelment of Resource Assessment Agencies (for Solar & Wind)

2. Bid Reference Number RfP-IREDA/ REN/ Emp/RAA/2019

3. Date of release of Bid Document (Document can be downloaded from IREDA website and CPPP web site)

29-03-19

4. Last date of receiving vendor Pre-bid clarifications in writing

12-04-19

5. Date of pre-bid meeting 16-04-19

6. Last date and time for Bid Submission 29-04-19 at 1530 Hrs

7. Technical Bid Opening Date 30-04-19

8. Declaration of Technically qualified bidders for Resource assessment Agency

20-05-19

9. Date & time of opening of Financial bids 21-05-19 at 1530 Hrs

10. Declaration of Financial bids 31-05-19

11. Acceptance of L1 rates by other bidders 07-06-19

12. Finalisation of list for empanelment of Resource Assessment Agencies

11-06-19

13. Name and Address for communication

Indian Renewable Energy Development Agency Limited, Core – 4A, East Court, 1st Floor, India Habitat Centre, Lodhi Road New Delhi – 110 003 Tel: +91 (011) 24682206-19 Fax: +91 (011) 2682202 Email: [email protected]; [email protected].

14. Non-refundable Bid Processing Fee Rs. 30,000/- plus applicable taxes (presently being levied@18%).

http://www.ireda.in/

https://eprocure.gov.in/eprocure/app



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4. Bids submission shall be only online through CPPP website: https://eprocure.gov.in/eprocure/app. Bidders are advised to follow the instructions provided in the ‘Instructions to the Bidders for the e-submission of the bids online through the Central Public Procurement Portal for e-Procurement at https://eprocure.gov.in/eprocure/app’.

5. Any bidder having close relations with each other, who have business relationship, shall not submit more than one bid. Under no circumstance, will father and his son(s) or other close relations, who have business relationships with one another, be allowed to submit the bids for the same empanelment as separate competitors. A breach of this condition will render the bids of both parties liable to rejection.

6. Bidder, who has downloaded the bid from the IREDA website or from Central Public Procurement Portal (CPPP) website, shall not tamper/modify the bid form including, the price bid template, in any manner. In case if the same is found to be tampered/modified in any manner, bid will be completely rejected and bid processing fee would be forfeited and bidder is liable to be banned from doing any business with IREDA.

7. Interested bidders are advised to visit IREDA website and CPPP website again at least three days prior to closing date of submission of bid for any corrigendum/addendum/amendment.

8. For empanelment under Resource Assessment Agencies (for Solar & Wind), the bids need to be submitted along with applicable bid processing fee

9. The Bid Processing Fee, in the form of DD drawn in favour of Indian Renewable Energy Development Agency Ltd. It must be delivered to the Chairman & Managing Director, Indian Renewable Energy Development Agency Limited, Core – 4A, East Court, 1st Floor, India Habitat Centre, Lodi Road, New Delhi– 110 003 on or before bid submission date/time as mentioned in the schedule above.

10. Only those Bids, for whom Bid Processing Fee has been received, will be opened as per date/time as mentioned in the schedule above. After online opening of Technical-Bid, the confirmation of their submission as well as variation in Price-Bid opening date, if any, will be intimated later.

11. The Bid(s) shall be deemed to have been submitted after careful study and examination of this RFP document. The Bid(s) should be precise, complete and in the prescribed format as per the requirement of this RFP document. Failure to furnish all requisite information or submission of non-responsive bid w.r.t to this RFP will be at the Bidders’ risk and may result in rejection of the bid. The Bidder is requested to carefully examine the RFP document, and if there appears to be any ambiguity, contradictions, inconsistency, gap and/or discrepancy, Bidder should seek necessary clarifications by e-mail as mentioned in the schedule above.



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SECTION: II SCOPE OF WORK

The scope of work for Resource Assessment Agencies (for Solar & Wind) is given in Annexure – B.

The scope of work, given for different services, are indicative only and IREDA reserves the right to add/change the scope for the services, if IREDA finds it necessary, during the empanelment period

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SECTION: III ELIGIBILITY CRITERIA

Bidders, who propose to bid for empanelment under Resource Assessment Agencies (for Solar & Wind), will need to meet the below mentioned criterion, on their own merit.

Scanned copies of the support documents as mentioned below duly signed by the authorised person shall be submitted/uploaded.

Qualifying Criteria

Table- A1: General Criteria

General Qualifying Criteria for Bidder (refer Form-1) Criteria Document to be submitted

1. Profitable(Net Profit) during the last FY 2017-18

Copy of Audited Annual Accounts. (income statement)

2. The Firm/Company operational after Legal incorporation in India for minimum of 3 years on 31/03/2018

Certificate of incorporation/ Commencement of Business and copies of work orders issued on or before 01.04.2015. Also attach a copy of first year operations audited balance sheet

3. GST Registration GST Number to be provided

Table-A2: Specific Eligibility Criteria for Resource Assessment Agencies

General Qualifying Criteria for Bidder (refer Form – 1) Criteria Document to be submitted

1. Average annual financial turnover for past 3 financial years i.e. FY 2015-16, 2016-17, 2017-18, is not less than Rs. 25 Lakhs

Copy of Audited Annual Accounts. (income statements and balance sheets)

2. Minimum Annual net worth in the past 3 financial year i.e. FY 2015-16, 2016-17, 2017-18, not less than Rs. 30 lakhs

same as above-

3.

Completed at least 5 assignments, in last three financial years, as Resource Assessment Agency for wind power projects, (if applying for empanelment as wind resource assessment agency ) or Solar Power projects , (if applying for empanelment as solar resource assessment agency)

(a) Copy of work award letters received

(b) Copy of Work Completion certificates

4.

At least 10 Full Time Employees, of which at least 5 personnel in the resource assessment domain (with at least bachelor’s degree in engineering/ technology minimum 5 years’ experience in resource assessment), on its rolls

Details need to be submitted as mentioned in Form 1 along with a copy of recent Group PF / PPF /ESI statement being filed by the bidder with government, as supporting document.

5. Bidder shall have at least one active Licensed software for Wind Resource Assessment or Solar Radiation Assessment, separately, as per the empanelment applied for.

Documentary proof verifying the same.

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SECTION: IV INSTRUCTION TO BIDDERS

4.1. The Bidding Document i. Request for Proposal (RFP)

a) RFP shall mean Request for Proposal. b) Bid, Tender and RFP are interchangeably used and mean the same. c) The Bidder is expected to examine all instructions, Forms, Terms & Conditions and technical

specifications in the Bidding Document. Submission of a Bid not responsive to the Bidding Document in every respect will be at the Bidder’s risk and may result in the rejection of its Bid without any further reference to the Bidder.

d) IREDA reserves the right to take any decision with regard to RFP process for addressing any situation, which is not explicitly covered in the RFP document.

e) The Bidder must disclose any actual or potential conflict of interest with IREDA.

ii. Content of Bidding Document The bid shall be submitted online. Contents of the bidding document is detailed in the section, Submission of Bid.

iii. Clarifications of Bidding Documents

A prospective Bidder, requiring any clarification of the Bidding Documents, may notify IREDA in writing through email at <[email protected]; [email protected]> any time prior to the deadline for receiving such queries. The Bidders shall submit the queries only in the format given below:

Sl. No. Document Reference

Page No Clause No Description in RFP Clarification Sought Additional Remark

(if any)

Replies to all the clarifications shall be through posting on the IREDA website. Any modification to the Bidding Documents, which may become necessary as a result of such queries shall be made by IREDA by issuing an Addendum, which will be hosted on IREDA’s website and CPP Portal.

iv. Zero Deviation

This is a ZERO Deviation Bidding Document. Bidder has to ensure compliance of all provisions of the Bidding Document and submit their bid accordingly. Bids with any deviation to the bid conditions shall be liable for rejection. Corrigenda/Addenda, if any, shall also be available on IREDA website & CPPP.

v. Amendment of Bidding Documents

a) At any time prior to the deadline for submission of bids, IREDA may for any reason, whether at its own initiative or in response to a clarification requested by a Bidder, amend the Bidding Documents.

b) Amendments will be provided in the form of Addenda/corrigenda to the Bidding Documents, which will be posted on IREDA’s website and CPPP. Addenda will be binding on Bidders. It will be assumed that the amendments contained in such Addenda/corrigenda have been taken into account by the Bidder in its Bid.

c) In order to afford Bidders reasonable time in which to take the amendment into account in preparing their bids, IREDA may, at its discretion, extend the deadline for the submission of bids, in which case, the extended deadline will be posted in IREDA’s website and CPPP.

d) From the date of issue, the Addenda to the bid document shall be deemed to form an integral part of the RFP.



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4.2. Preparation of Bid i. Bid Price

Prices must be quoted in Indian Rupees only and should include all costs (i.e., inclusive of cost of service, lodging boarding, Travelling & other miscellaneous charges). The Price Schedule in the prescribed excel format shall indicate the total amount with tax as well as without tax, separately. If bidders want to empanel for both technologies, then they need to submit separate prices for each technology at appropriate rows within the same format prescribed. For evaluation purpose, total amount with tax will be considered.

ii. Bid Processing Fee

• The Bidder shall submit a non-refundable bid-processing fee of Rs. 30,000/-, along with applicable taxes (presently being levied@18%).

• The bid-processing fee shall be submitted in the form of a Demand Draft from a scheduled bank in India, in favour of “Indian Renewable Energy Development Agency Limited”, payable at New Delhi.

• Bidders registered with District Industries Centres (DICs)/Khadi & Village Industries Commission (KVIC)/Khadi & Village Industries Board (KVIB)/Coir Board/NSIC/Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small & Medium Enterprises (MoMSME) are exempted from submission of bid-processing fee on submission of valid certification from NSIC for the bided services. However, to seek exemption bidder has to submit the copy of valid Certificate clearly mentioning that they are registered with any of the above-mentioned authorities or as per SME guidelines

iii. Period of Validity of Bids

Bids shall remain valid for a period of 180 days from the date of Financial Bid opening. IREDA holds the right to reject a bid valid for a period shorter than 180 days as non-responsive, without any correspondence.

iv. Empanelment Period

The empanelment period initially shall be normally for three years.

v. Format of Bid

The bid shall be submitted online as detailed in the section, Submission of Bid given at Section: V.

vi. Bid Currency

All prices shall be expressed in Indian Rupees only.

vii. Bid Language

The Bid and response(s) shall be in English Language only.

viii. Signing Bid

The Bid shall be signed by a person or persons duly authorized to sign on behalf of the Bidder. The person or persons signing the bid shall initial all pages of the bid, except for printed instruction manuals and specification sheets.

The Bid shall contain no interlineations, erasures, or overwriting.

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SECTION: V SUBMISSION OF BID

The applicant, will need to submit their application online, only.

The bid shall be submitted only through online in two parts, viz., Technical Bid and Price Bid. The offers submitted by any other mode will not be considered. No correspondence will be entertained in this matter.

Bid Forms together with documentary proof are to be submitted only online and no documents shall be sent physically, except DD. All the pages of bid being submitted must be signed and sequentially numbered by the bidder irrespective of nature of content of the documents before uploading.

5.1. Technical Bid Technical Bid should be prepared considering Objective, Scope, bidders technical experience, experience of team proposed & Deliverables as well as other information given in this document. Bidders are advised to satisfy themselves before submitting the bid and obtain all necessary information, which they feel, is necessary.

i. The bidders are requested to submit their competitive offer as per stipulated Forms along with duly signed Annexure B {Broad Scope of Work), Annexure C (Broad Terms & Conditions of IREDA) and Annexure D (Bidder e-Procurement Manual), as a token of acceptance of all the three Annexures B, C & D.

ii. A Demand Draft of applicable fee plus taxes (presently being levied @18%), towards non-refundable Bid processing fee, in favour of "Indian Renewable Energy Development Agency Ltd." payable at New Delhi, has to be submitted along with the bid submission letter (no other enclosure). MSME registered with NSIC are exempt from submission of bid-processing fee on production of requisite proof in the form of valid certification from NSIC for the similar required services and with due validity (signed and scanned copy of documentary proof to be furnished).

Signed and Scanned copy of following documents are to be furnished by the bidder, consolidated in a single PDF file, which shall form the Technical Bid.

a) Bid Submission letter (Annexure A- Part A, B, C) b) Broad Scope of Work (Annexure B) c) Broad Terms & Conditions of IREDA (Annexure C) d) Bidder e-Procurement Manual (Annexure D) e) Qualifying criteria for all bidding entity (Form 1) f) Format for submission of Resource Assessment Agency’s Experience (Form 2) g) Format for CVs of Key personnel of Resource Assessment Agencies (Form 3) h) Price Bid Form (Form 4 – as attached) i) Letter of Authorization for Attending Pre-Bid Meeting (Form 5) j) Integrity Pact between IREDA and Bidder (Form-6)

5.2. Price Bid The Price bid (From -4) for “Resource Assessment of Solar & Wind Energy” has to be submitted, mentioning quotes for Solar and Wind, separately, as per Form-4 attached.

The price bid will need to provide quotes on an all-inclusive basis (i.e. inclusive of cost of service, lodging & boarding, Travelling & other miscellaneous charges) in their e-application for Solar and/or Wind, separately, as the case may be. The Price Schedule shall indicate the total amount with tax as well as without tax separately.

The envelope containing the Non-refundable Bid Processing Fee, as applicable - and taxes (presently

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being levied @18%), (Banker’s Cheque /DD only) shall only be submitted in physical form at the following address:

The Chairman & Managing Director, Indian Renewable Energy Development Agency Limited India Habitat Centre, East Court, Core-4A, 1st Floor, Lodi Road, New Delhi - 11 00 03

Bid shall be submitted with the confirmation of submission of Bid Processing fee as prescribed in the RFP. Based on the services, Price Bid shall include all the expenses (cost of service, lodging boarding, Travelling & other miscellaneous charges, mentioning cost in Indian Rupees (for Solar & Wind Energy, as applicable) and indicate the quote with and without taxes separately.

The Price Bid should give all relevant price information and should not contradict the Technical Bid in any manner. The prices quoted in the price bid should be without any conditions.

5.3. Schedule of Price Bid The Form-4 mentioned Financial Proposal/Commercial Bid format is provided along with this bid document at https://eprocure.gov.in/eprocure/app. Bidders are advised to use this bid format as it is, quote/fill directly their offers/rates in the permitted column of the Price Bid Form-4, and upload the same in the commercial bid.

The Price shall indicate the total amount with tax as well as without tax separately. Bidder shall not tamper/modify downloaded price bid template in any manner. In case if the same is found to be tampered/modified in any manner, bid will be completely rejected and bidder is liable to be banned from doing business with IREDA.

5.4. Rejection of Bid

Bidders, who propose to submit bid, shall ensure that the conditions are complied with, in totality and if any of the following event of non-compliance ensues, the bid will be rejected and no further evaluation of bid will be done:

a) The document/Annexures/Formats does not bear signature of authorized person. b) It is received through means other than e-submission on designated portal. c) It is received after expiry of the due date and time stipulated for Bid submission. d) Incomplete/incorrect Bids, including non – submission or non-furnishing of requisite documents /

Conditional Bids / Bids not conforming to the terms and conditions stipulated in this RFP document, are liable for rejection by IREDA.

e) If the Average Annual financial turnover during the last 3 financial years is less than amount as stipulated. f) If the Minimum Annual net worth in the past 3 financial year is less than amount as stipulated (as

applicable). g) If the company/firm has not been profitable (Net Profit) during the past FY 2017-18 h) If the project company/holding company is declared a wilful defaulter with any bank/FI, as per RBI Norms. i) If the company/firm fails to submit the GST registration certificate along with bid j) If the company/firm does not submit the applicable bid processing fee plus taxes (presently being levied

@18%) k) If the company/firm has not completed 3 years’ operation in India as on 31/03/2018 l) If the company/firm is employing less than required Full Time Employees from technical field as well as

the required full time employees in resource assessment field, on its rolls. (wind &/or solar, as applicable) m) If the company/firm has not been able, execute the minimum no. of projects/assignments (as indicated in


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the eligibility criteria’s) in the last 3 financial years related to the fields as per the service applied for. n) If the company/firm is not having at least one active licenced software for each Solar or Wind, as the case

may, for resource assessment as mentioned. 5.5. Extension of Deadline for submission of Bid

IREDA, at its discretion, may extend this deadline for submission of bids by amending the Bidding Documents, which will be intimated through IREDA website, and CPPP, in which case all rights and obligations of IREDA and Bidders will thereafter be subject to the deadline as extended.

5.6. Modifications and Withdrawal of Bids

Bids once submitted, will be treated as final and no further correspondence will be entertained in this regard. No Bid will be modified after the deadline for submission of bids.

5.7. Right to Reject, Accept/Cancel the bid

IREDA reserves the right to accept or reject, in full or in part, any or all the offers without assigning any reason whatsoever. IREDA does not bind itself to accept the lowest or any bid and reserves the right to reject all or any bid or cancel the Bid, any time during the bid process, without assigning any reason whatsoever. IREDA also has the right to re-issue the Bid without the bidders having the right to object to such re-issue.

5.8. RFP Abandonment

IREDA at its discretion may abandon this RFP process any time before Notification of empanelment.

5.9. Contacting IREDA

From the time of bid opening to the time of empanelment, if any Bidder wishes to contact IREDA for seeking any clarification in any matter related to the bid, it should do so in writing by seeking such clarification/s from an authorized person. Any attempt to contact IREDA with a view to canvas for a bid or put any pressure on any official of the IREDA may entail disqualification of the concerned Bidder or his Bid.

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SECTION: VI BID EVALUATION

While Bids of all companies will be opened, but those companies/firms, who do not submit the applicable bid processing fee plus taxes (presently being levied@18%), will not be considered for evaluation

6.1. Preliminary Examination of Bids

1. The evaluation process would consider whether the bidder has requisite prior experience and expertise

to address IREDA’s requirements and objectives. IREDA will examine the bids to determine whether they are complete, whether required information has been provided as pointed out in the Bid document, whether the documents have been properly signed, and whether bids are generally in order.

2. Eligibility and compliance to all the forms and documents would be the next level of evaluation. Only those Bids that comply to the Eligibility Criteria will be taken up for further technical evaluation.

3. To assist in the examination, evaluation and comparison of bids, IREDA may, at its discretion, ask any or all the Bidders for clarification and response shall be in writing and no change in the price or substance of the Bid shall be sought, offered or permitted.

4. Written replies submitted in response to the clarifications sought by IREDA, if any, will be reviewed. 5. IREDA may interact with the Customer references submitted by Bidder, if required. 6. If a Bid is not substantially responsive, it will be rejected by IREDA and may not subsequently be made

responsive by the Bidder by correction of the nonconformity. IREDA’s determination of bid responsiveness will be based on the content of the bid itself.

6.2. Technical Evaluation of Bids

The bids will be evaluated on the technical capabilities of the bidders as per the documents submitted by them. The broad criterion will include, but not limited to:

• Previous experience of Bidder • Similar projects completed by bidders in past three years

If the bidder submits a credential without documentary proof or improper documentary proof (i.e. unsigned certificates etc.), the same will be rejected and the bid will be evaluated without considering such credentials. A bidder will need to fulfil the minimum eligibility in the technical evaluation, in order to qualify for the evaluation of commercial/price bids. The bids of such bidder, who are not able to qualify technically, will not be processed further.

The bids will be evaluated on the following criterion • Average Annual financial turnover for past 3 financial years • Minimum Annual net worth in the past 3 financial years • Net profit during FY 2017-18 • Duration of Legal incorporation in India as on 31/03/2018 • Full Time Employees from technical field, on its rolls • Experience of resource assessment for wind/solar based Power Generation Projects in past 3 years • Proposed key Expert (for technology applied) on full time basis, with minimum qualification post –

qualification experience, • Number of licenced resource assessment software with the company Any applicant of the empanelment will need to meet minimum qualifying requirements in technical evaluation for further processing of their application

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6.3. Commercial Evaluation of Bids

• Commercial bids of only the Bidders, who qualify in the technical evaluation, will be opened and evaluated.

• The bidder will need to quote consolidated fees including Boarding, Lodging, Travelling and other miscellaneous expenses, if any, as per the format given at Form-4. The Prices shall indicate the total consolidated amount with tax as well as without tax, separately as per the Format given at Form-4. If bidders want to empanel for more than one technologies, then they need to submit separate quotes in the same single bid, at appropriate places in the format given, for each.

• Arithmetic errors in the Bids submitted shall be treated as follows:

o Where there is a discrepancy between the amounts in figures and in words, the amount in words shall govern; and

o Where there is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate will govern unless, in the opinion of IREDA, there is obviously a gross error such as a misplacement of a decimal point, in which case the line item total will govern.

o Where there is a discrepancy between the amount mentioned in the bid and the line item total present in the Commercial Bid, the amount obtained on totalling the line items in the Commercial Bid will govern.

• The Financial Bids of all the Technically Qualified Bidders will be opened and the Rates of all the qualified bidders shall be disclosed after opening of financial bids. After finalization of L-1 bidder for each technology, all the other qualified bidders for the same technology, shall be asked to match their rates with rates quoted by L-1 bidder in that category.

• The empanelment of qualified bidders, for Resource Assessment, is inter alia subject to the condition that they match the rates quoted by the L-1 bidder in that particular technology (Solar & Wind). Accordingly, the bidder will need to submit and the declaration (included as part Bid Submission letter), that they undertake to match the rates of the L-1 bidder in the technology in which they qualify. In the event, the notified L-1 rate is not acceptable to them; they shall inform IREDA within 7 working days of such notification.

• All successful bidders, who will be empanelled at L1 rates, will get equal chance by rotation, in the award of assignments from IREDA, in that particular renewable energy technology.

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SECTION: VII TERMS AND CONDITIONS

7.1. Definitions (Relevant as per Bid Document)

a) Notification of Empanelment After selection of the Successful Bidder and after obtaining internal approvals and prior to expiration of the period of Bid validity, IREDA will send Notification of Empanelment to the selected Bidder.

b) Taxes and Duties All taxes deductible at source, if any, at the time of release of payments, shall be deducted at source as per then prevailing rates while making any payment.

The benefits realized by the Bidder due to lower rates of taxes, duties, charges and levies shall be passed on by the selected Bidder to IREDA.

c) Payment Terms The payment will be processed after acceptance of final report by IREDA

d) Fees (Price Bid) Fees, for the services of Resource assessment agency, shall remain fixed during the empanelment period. There shall be no increase in fee for any reason whatsoever. Therefore, no request for any escalation of the cost / price shall be entertained. IREDA may increase the duration of empanelment, if required at mutual consent.

e) Confidentiality

For the services, the empanelled Bidder shall treat the details of the documents shared with them during course of empanelment as secret and confidential. If required, IREDA may ask the Successful Bidder to submit a separate Non-Disclosure Declaration (NDD) as per IREDA’s format.

f) Intellectual Property Rights

All rights, title and interest of IREDA in and to the trade names, trademark, service marks, logos, products, copyrights and other intellectual property rights shall remain the exclusive property of IREDA and Bidder shall not be entitled to use the same without the express prior written consent of IREDA. Nothing in empanelment/works executed under it including any discoveries, improvements or inventions made upon with/by the use of the Bidder or its respectively employed resources pursuant to completion of empanelment shall neither vest nor shall be construed so that to vest any proprietary rights to the Bidder. Notwithstanding, anything contained in terms of empanelment, this clause shall survive indefinitely, even after conclusion/termination of this empanelment.

g) No Damage of IREDA Property

Bidder shall ensure that there is no loss or damage to the property of IREDA while executing the services. In case, it is found that there is any such loss/damage due to direct negligence/non- performance of duty by any personnel, the amount of loss/damage so fixed by IREDA shall be recovered from the Bidder.

h) Indemnity

The Bidder shall indemnify, protect and save IREDA and hold IREDA harmless, from and against all claims, losses, costs, damages, expenses, action suits and other proceedings, (including reasonable attorney fees), relating to or resulting directly or indirectly from:

• An act of omission or commission of the Bidder, its employees, its agents, or employees of its alliance partners in the performance of the services provided under this empanelment,

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• Breach of any of the terms of this Empanelment or breach of any representation or warranty or false statement or false representation or inaccurate statement or assurance or covenant by the Bidder,

• Bonafide use of the deliverables and or services provided by the Bidder, • Misappropriation of any third party trade secrets or infringement of any patent, trademarks, copyrights

etc. or such other statutory infringements in respect of all components provided to fulfil the scope of this project,

• Claims made by the employees, alliance partner, alliance partner’s employees, who are deployed by the Bidder, under this empanelment,

• Breach of confidentiality obligations of the Bidder, • Gross negligence or gross misconduct solely attributable to the Bidder or by any agency, or any of their

employees by the bidder for the purpose of any or all of the obligations under this Empanelment.

The Bidder shall further indemnify IREDA against any loss or damage arising out of loss of data, claims of infringement of third-party copyright, patents, or other intellectual property, and third-party claims on IREDA for malfunctioning of the equipment or software or deliverables at all points of time, provided however, IREDA notifies the Bidder in writing immediately on being aware of such claim, and the Bidder has sole control of defense and all related settlement negotiations.

Bidder shall be responsible for any loss of data, loss of life, etc., due to acts of Bidder’s representatives, and not just arising out of gross negligence or misconduct, etc., as such liabilities pose significant risk.

The Bidder shall indemnify IREDA (including its employees, directors or representatives) from and against claims, losses, and liabilities arising from:

i. Non-compliance of the Bidder with Laws / Governmental Requirements. ii. Intellectual Property infringement or misappropriation.

iii. Negligence and misconduct of the Bidder, its employees, alliance partner and agents. iv. Breach of any terms of empanelment, Representation or Warranty. v. Act of omission or commission in performance of service. vi. Loss of data.

Indemnity would be limited to court awarded damages and shall exclude indirect, consequential and incidental damages. However, indemnity would cover damages, loss or liabilities, compensation suffered by IREDA arising out of claims made by its customers and/or regulatory authorities.

Bidder shall indemnify, protect and save IREDA against all claims, losses, costs, damages, expenses, action, suits and other proceedings, resulting from misappropriation of any third party trade secrets or infringement of any patent, trademarks, copyrights etc., or such other statutory infringements under any laws including the Copyright Act, 1957 or Information Technology Act 2000 in respect of all the hardware, software and network equipment or other systems supplied by them to IREDA from whatsoever source, provided IREDA notifies the Bidder in writing as soon as practicable when IREDA becomes aware of the claim however,

i. The Bidder has sole control of the defense and all related settlement negotiations ii. IREDA provides the Bidder with the assistance, information and authority reasonably necessary to

perform the above and iii. IREDA does not make any statements or comments or representations about the claim without the prior

written consent of the Bidder, except where IREDA is required by any authority/ regulator to make a comment / statement/ representation. Indemnity would be limited to court or arbitration awarded damages and shall exclude indirect, consequential and incidental damages and compensations. However, indemnity would cover damages, loss or liabilities suffered by IREDA arising out of claims made by its customers and/or regulatory authorities.

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7.2. Bidder’s Liability

a) The selected Bidder will be liable for all the deliverables. b) The Bidder’s aggregate liability in connection with obligations undertaken as part of the Project

regardless of the form or nature of the action, giving rise to such liability, shall be at actual. c) Indemnity would be limited to court awarded damages and shall exclude indirect, consequential and

incidental damages. However, indemnity would cover damages, loss or liabilities, compensation suffered by IREDA arising out of claims made by its customers and/or regulatory authorities.

7.3. Liquidated Damages

Due to negligent act of the Bidder, if IREDA suffers losses, and incurs damages, the quantification of which may be difficult, IREDA may decide a reasonable estimate of the damages and the Bidder shall agree to pay such liquidated damages.

7.4. Fraudulent and Corrupt Practice

a) “Fraudulent Practice” means a misrepresentation of facts in order to influence a procurement process or the execution of the project and includes collusive practice among Bidders (prior to or after bid submission) designed to establish Bid prices at artificial non-competitive levels and to deprive the IREDA of the benefits of free and open competition.

b) “Corrupt Practice” means the offering, giving, receiving or soliciting of anything of value, pressuring to influence the action of a public official in the process of project execution.

c) IREDA will reject a notification of empanelment if it determines that the bidder recommended for empanelment has engaged in corrupt or fraudulent practices in competing for or in executing the project.

7.5. Force Majeure

a) Notwithstanding the provisions of the RFP, the empanelled bidder or IREDA shall not be liable for penalty or termination for default if and to the extent that it’s delay in performance or other failure to perform its obligations under the empanelment/works awarded under it, is the result of an event of Force Majeure. For purposes of this clause, “Force Majeure” means an event beyond the control of the bidder and not involving IREDA or bidder’s fault or negligence and not foreseeable. Such events may include, but not restricted to wars, revolutions, epidemics, natural disasters etc.

b) If force majeure situation arises, the bidder shall promptly notify IREDA in writing of such condition and cause thereof. Unless otherwise directed by IREDA in writing, the Bidder shall continue to perform its obligations as per the work awarded, as far as possible.

7.6. De-Empanelment due to discrepancies

IREDA reserves its right to de-empanel the selected bidder in the event of one or more of the following situations, that are not occasioned due to reasons solely and directly attributable to IREDA alone;

a) Serious discrepancy observed during performance as per the scope of empanelment. b) If the Bidder makes any statement or encloses any form which turns out to be false, incorrect and/or

misleading or information submitted by the Bidder/Bidder turns out to be incorrect and/or conceals or suppresses material information.

The Bidder would be required to compensate IREDA for any direct loss incurred by IREDA due to the de-empanelment and any additional expenditure to be incurred by IREDA to appoint any other Bidder.

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7.7. De-Empanelment due to other reasons

a. For Convenience: IREDA by written notice to Bidder for de-empanel him at any time for its convenience, giving one month’s prior notice. The notice of de-empanelment shall specify that the termination is for convenience the extent to which Bidder’s performance under the empanelment is terminated and the date upon which such termination become effective.

b. For Insolvency: IREDA, at any time, may de-empanel the bidder by giving written notice to Bidder, if Bidder becomes bankrupt or insolvent. In this event, de-empanelment will be without compensation to Bidder, if such termination will not prejudice or affect any right of action or remedy that has accrued or will accrue thereafter to IREDA.

c. For Non-Performance: IREDA reserves its right to de-empanel the bidder in the event of Bidder’s failures in execution of work awarded.

7.8. Resolution of Disputes

IREDA and the bidder shall make every effort to resolve amicably, by direct informal negotiation, any disagreement or dispute arising between them under or in connection with the empanelment or work thus awarded. If after thirty days from the commencement of such informal negotiations, IREDA and the Bidder are unable to resolve their dispute amicably; either party may require that the dispute be referred for resolution by formal arbitration.

All questions, disputes or differences arising under and out of, or in connection with the empanelment, shall be referred to two Arbitrators: one Arbitrator to be nominated IREDA and the other to be nominated by the Bidder. In the case of the said Arbitrators not agreeing, then the matter will be referred to an umpire to be appointed by the Arbitrators in writing before proceeding with the reference. The award of the Arbitrators, and in the event of their not agreeing, the award of the Umpire appointed by them shall be final and binding on the parties. THE ARBITRATION AND RECONCILIATION ACT 1996 shall apply to the arbitration proceedings and the venue & jurisdiction of the arbitration shall be at New Delhi.

The Venue of arbitration shall be New Delhi. During Arbitration proceedings, neither of the parties will be entitled to interest pendente lite.

7.9. Governing Law

This empanelment, its meaning and interpretation, and the relation between the Parties shall be governed by the applicable laws of India.

7.10. Applicable Law

The obligations between IREDA and successful Bidder shall be interpreted in accordance with the laws of the Union of India and the Bidder shall agree to submit to the courts under whose exclusive jurisdiction the Corporate Office of IREDA falls.

7.11. Addresses for Notices

Following shall be address of IREDA and Bidder’s address for notice purpose:

The Chairman & Managing Director Indian Renewable Energy Development Agency Limited,

Core – 4A, East Court, 1st Floor, India Habitat Centre, Lodhi Road, New Delhi -110003

Bidder’s address for notice purpose: (To be filled by the Bidder)

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Annexure A- Part A Bid Submission Letter

(Signed and scanned copy of document to be furnished by the bidder) The Chairman & Managing Director Indian Renewable Energy Development Agency Limited India Habitat Centre, East Court, Core-4A, 1st Floor, Lodhi Road, New Delhi - 11 00 03 Sir,

Ref No. RfP-IREDA/ REN/Emp/RAA/2019

Part –A a) Bidder’s Information

Details of the Bidder 1. Name of the Bidder (Prime) 2. Category Applied ( If yes, please put Tick mark) Resource Assessment Agency

Solar ( ) Wind ( )

3. Full Address of the Bidder along with email, mobile contact number

4. Name of the authorized person, contact details, email id, phone etc.

5. Contact details of Head of the organisation (MD/CEO) email id, phone etc.

6. Status of the Company (Public Ltd/ Pvt. Ltd/LLP/LLC)

7. Details of Incorporation of the Company/ Commencement of Business

Date: Copy of First year operational audited balance sheet

8. Valid GST (Goods & Service tax) registration no. 9. Permanent Account Number (PAN) 10. Name & Designation of the contact person to

whom all references shall be made regarding this bid

11. Telephone No. (with STD Code), mobile number 12. E-Mail of the contact person: 13. Fax No. (with STD Code) 14. Website

b) Bidder’s Profile

Bidder’s Organization (Description should be limited to 2500 characters)

[Provide here a brief description of the background and organization of your firm/company. The brief description should include ownership details, date and place of incorporation of the company/firm, objectives of the company/firm etc.

(Signature of duly authorized person on behalf of the bidder)

(Name & Affix official seal of Signatory)

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Annexure A – Part B

PART-B Qualifying Requirements for Resource Assessment Agency

(Signed and scanned copy of document to be furnished by the bidder)

Sl.no. Qualifying Criteria (please tick the appropriate response)

1. Average Annual financial turnover, from Resource Assessment assignment in the past three FY, is not less than INR 25 Lakhs Yes/No

2. Have completed Minimum 5 assignment to fulfil experience requirement Yes/No

3. Have minimum 1 number of licensed Resource Assessment software as per eligibility criteria’s for Solar/ Wind, separately, as applicable. Yes/No

4. Have at least 10 Full Time Employees, with at least 5 personnel in the resource assessment domain (with at least bachelor’s degree in engineering/ technology) with 5 years’ experience in resource assessment, on its rolls

Yes/No

5. Have profitable (net profit) for past three years including FY 2017-18 Yes/No 6. Legally incorporated in India for minimum of 3 years as on 31/03/2018 Yes/No 7. Have GST registration No. Yes/No


(Name & Affix official seal of Signatory

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Annexure A- Part C Part – C

Letter of Confirmations / Undertakings (Signed and scanned copy of document to be furnished by the bidder)

The Chairman & Managing Director Indian Renewable Energy Development Agency Limited India Habitat Centre, East Court, Core-4A, 1st Floor, Lodhi Road, New Delhi - 11 00 03

Sir, Ref No. RfP-IREDA/ REN/ Emp/RAA/2019

1. We / undersigned offer to apply for empanelment with IREDA Ltd., as a Resource Assessment Agency, for Solar and/or Wind projects as per details enclosed.

2. We agree to abide by this bid offer for a period up to six months from the date of opening of Price Bid and the conditions of this offer shall remain effective & binding upon us for acceptance at any time before the expiry of the said period.

3. We understand that IREDA reserves the right to accept /reject any bid, without assigning any explanation or reason and decision of IREDA management shall be final and binding on all the bidders.

4. We understand that the empanelment of qualified bidders is inter alia subject to the condition that they match the rates quoted by the L-1 bidder. In the event, the notified L-1 rate is not acceptable to us, we shall inform IREDA within 7 working days of such notification.

5. We the bidder, hereby declare and affirm that our company /firm / entity is not banned or blacklisted by Govt. Institutions in India as on the date of submission of this bid.

6. We the bidder, hereby declare and affirm that our company /firm / entity is not declared a wilful defaulter banks/ financial Institutions in India as on the date of submission of this bid.

7. We acknowledge having received the addenda / corrigenda to the RFP document, if any.

8. We have examined the above-referred RFP document. As per the terms and conditions specified in the RFP document, and in accordance with the schedule of prices (as applicable) indicated in the commercial/price bid (Form -4) and made part of this offer.

9. While submitting this bid, we certify that: a. Prices have been quoted in INR b. Prices are inclusive of all charges with or without taxes. c. The prices in the bid have not been disclosed and will not be disclosed to any other bidder of this RFP. d. We have neither induced nor attempted to induce any other bidder to submit or not submit a bid

for restricting competition. e. We agree that the rates / quotes, terms and conditions furnished in this RFP are for IREDA.

10. If we are empanelled by IREDA, we undertake, to start the assignment under the scope immediately after receipt of any work mandate under this empanelment. We have taken note of liquidated damages clause in the RFP as well as the clause no.9 - “Compensation for delay” in the Broad terms and conditions of IREDA at Annexure-C and agree to abide by the same. We also note that IREDA reserves the right to cancel our empanelment and de-empanelment, as per terms and condition, would be applicable. We understand that for delays not attributable to us or on account of uncontrollable circumstances, penalties will not be levied and that the decision of IREDA will be final and binding on us.

11. We agree that, if IREDA decides that a formal contract is required to be prepared and executed; this offer will be binding on us. We also certify that the information/data/particulars furnished in our bid are

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factually correct. We also accept that in the event of any information / data / particulars are found to be incorrect, IREDA will have the right to disqualify /blacklist us and charge monetary damages.

12. We undertake to comply with the terms and conditions of the bid document. We understand that IREDA may reject any or all of the offers without assigning any reason whatsoever.

13. Declaration for Acceptance of Scope of Work- We have carefully gone through the Scope of Work contained in the above-referred RFP document at Annexure – B. We declare that all the provisions of this RFP are acceptable to my company . We further certify that we are signing this letter though an authorized signatory of our company and he is, therefore, competent to make this declaration.

14. Declaration for Acceptance of Broad Terms and Conditions of IREDA - We have carefully gone through the Terms & Conditions contained in the above- referred RFP document as well those annexed herewith as Annexure-C. We declare that all the provisions of these RFP are acceptable to my company. We further certify that we are signing this letter though an authorized signatory of our company and he is, therefore, competent to make this declaration.

15. We submit our Bid Document herewith. We understand that a) You are not bound to accept the lowest or any bid received by you, and you may reject all or any bid. b) If our Bid for the above empanelment is accepted, unless and until IREDA desires for a formal contract

to be prepared and executed, this bid together with your written acceptance thereof shall constitute a binding agreement between us.

c) If our bid is accepted, we are to be jointly and severally responsible for the due performance of the works assigned under the empanelment.

16. We confirm that we have not physically submitted this bid/offer, and the same has been submitted only online on the stipulated e-tender website. In this regard, following enclosures have been uploaded along with our bid/offer:

a) Forms – 1 & 2 along with documentary proof, as stipulated and resume of experts as applicable in Form - 3

b) Price Bid (Form-4) c) Authorization Letter (Form-5) d) Broad Scope of Work (Annexure-B) duly signed in token of acceptance e) Broad Terms & Condition of IREDA (Annexure-C) duly signed in token of acceptance f) Bidder e-Procurement Manual (Annexure-D) duly signed in token of acceptance

17. In addition, we confirm that we have filled the combined matrix as per Annexure-A: Part –B for e-bid.

18. Details of our bid are as under: Name of the Organization Brief company profile(not more than Half page) enclosed

Name of Contact Person, Contact Nos. E-mail ID

Conformity to Qualifying Criteria for Bidding Entity (Form-1)

Yes. / No If Yes, Form-I enclosed with supporting documents

Conformity to Resource Assessment (Form 2) – Experience Criterion

Yes / No If Yes, Form-2 enclosed with supporting documents

We understand that non-submission of supporting documentary evidence in support of the qualifying criteria as mentioned in each form is liable to disqualify the application in that category



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Annexure - B Broad Scope of Work


Resource Assessment Agency

I) Solar Sector

a) Site specific Assessment of suitability of Site and project design for setting-up of Solar Project b) Site specific Validation of Solar Energy Yield Estimates along with assumptions, considering the site

parameters, project design, components such as modules, inverters etc. c) Independent Energy Yield Assessment along with simulation results such as energy yield estimates

at various probabilistic exceedance levels of P-50, P-75, P-90 and P-99, module degradation, performance ratio, loss diagram etc.

d) Adequacy of proposed location(s) e) Adequacy of site and land (acreage) required for setting up the project f) Degradation factor and losses likely to be observed for the project g) Conclusions.

II) Wind Sector

a) Site specific Assessment of suitability of Site and project design for setting-up of wind Project

including proposed WTG locations. b) Site specific Assessment of wind energy estimation / data provided by the client in the Wind

Resource Assessment report and validation of the same or reassessment of energy yield of the project based on the Wind Turbine Generators (WTG) proposed

c) Independent Energy Yield Assessment along with simulation results such as energy yield estimates at various probabilistic exceedance levels of P-50, P-75, P-90 and P-99, degradation, performance ratio, loss diagram etc. along with Wind Power Density at site for First year and life of project along with assumptions considered.

d) Adequacy of proposed WTG locations e) Adequacy of site and land (acreage) required for setting up the project f) Degradation factor and losses likely to be observed for the project g) Conclusions.

(Signature of authorized person on Behalf of the organization)

(Affix official seal of Signatory)

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Annexure- C Broad Terms & Conditions of IREDA


1. Charges/ Fees The bidders have to submit the price bid as per format provided in Form-4 for both technologies(Solar & Wind), as applied for. The rates of L1 in each technology shall be the basis of ceiling of payment. The bidders will need to provide their all-inclusive quote (i.e. inclusive of cost of service, lodging & boarding, Travelling & other miscellaneous charges), with tax & without tax, separately on a per project basis, as per the Format.

Note:

• The prices should be quoted for complete scope of work. The quoted price shall include with tax & without taxes and duties as per actual, separately.

• Rates with ceiling as per L1 in each category shall remain firm and fixed for a period of 3 years. If an assignment is still pending or the duration of empanelment needs to be increased, there will be no escalation of rates, nor shall it be allowed for any pending project until the completion of the work assigned.

2. Terms of Payment The payment process to empanelled agency will get initiated on acceptance of the final resource assessment report to the satisfaction of IREDA, as submitted by the agency. 3. Deliverables

The deliverables will be as follows:

(i) Solar Sector -

a) Independent Energy Yield Assessment (IEYA) Report at P50, P75, P90 and P99 levels along with results of the simulation Software

b) Adequacy of proposed locations c) Adequacy of site and land (acreage) required for setting up the project d) Degradation factor and losses likely to be observed for the project e) Comments regarding the validation of assumptions and f) Conclusions.

(ii) Wind Sector

a) Independent Energy Yield estimation of the project at P50, P75, P90 and P99 levels considering the proposed WTG along with Wind Power Density at site for First year and life of project along with assumptions considered along with results of the simulation Software

b) Adequacy of proposed site including WTG locations c) Adequacy of site and land (acreage) required for setting up the project d) Degradation factor and losses likely to be observed for the project e) Comments regarding the validation of assumptions and f) Conclusions.

4. Validity

The empanelment / rates shall be valid for a period of 3 years from the date of empanelment. IREDA may extend the same if required, on mutually agreed terms.

5. Methodology for Rate Finalization

Rates of all the qualified bidders shall be disclosed after opening of financial bids. After finalization of L-1

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bidder for each technology as above, all the other qualified bidders for the same technology, shall have the right to match their rates with rates quoted by L-1 bidder in that category. The bidders have to submit a declaration (included as part Bid Submission letter), for aligning with the rates of the L1 bidder. The Bidder shall however have the option to withdraw their bid in writing, within 7 working days of declaration of the L1 rates by IREDA, if they do not wish to match the L1 rates.

All successful bidders, who will be empanelled at L1 rates, will get equal chance by rotation, in the award of assignments from IREDA, in that particular renewable energy technology.

6. Methodology of Award of Work

The work will be awarded on rotational basis, i.e. the party awarded the first work will be approached again when the entire cycle is completed. The work will be awarded on priority starting from the bidder obtaining highest technical marks to the bidder with lowest marks in the particular category during the technical evaluation of bids.

7. Resource Assessment Agency eligible for more than one category

The parties, who are eligible for both technologies, may submit different rates/ charges in the bid form, as specified in the document, for each technology. For the cyclic award of work, they will be considered separately for all eligible categories.

8. Tax/ duties

Statutory variation in taxes, duties and levies during the tenure of the empanelment shall be reimbursed.

IREDA shall be entitled to deduct taxes at source from all the payments, to be made to the agency, in accordance to with the Indian Income Tax Laws and Rules applicable from time to time and deposit it with concerned Govt. Authorities within the prescribed time. The necessary certificate about deduction of tax in accordance with law shall be furnished to the agency.

9. Compensation for delay

In the event of the Agency failing to adhere to the deliverables & timelines, IREDA may without prejudice to any other right or remedy available, may recover liquidated damages for deviation from conditions post empanelment as follows:

a) After the award of work to an empanelled bidder, an amount of 1 % of the total fee may be deducted for 14 working days of delayed submission of report at each instance and that the overall compensation for delay against delayed completion of work shall be limited to 10 % of total rate of award.

b) Can repudiate the work awarded or even the empanelment at the risk and cost of the empanelled organisation.

Liquidated damages, for delay in services can be recovered from the bill of services submitted by the empanelled agency. The levy of liquidated damages will be at the discretion of IREDA

10. Settlement of Disputes and Arbitration

As per section 7.8 of this document

11. Laws & Jurisdiction of Empanelment

The laws applicable to the empanelment shall be the laws in force in India. The courts of New Delhi shall have exclusive jurisdiction in all matters arising under the empanelment.

12. Damages for Non-Compliance, Remedies for Non-Performance and Fraudulent Practices

For reasons which may include unsatisfactory performance of the Services, false reporting during the currency of the empanelment period, or the bidder resorting to unacceptable or unlawful and fraudulent

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practices either during bidding or during execution of the works assigned under empanelment, or for any other reason whatsoever, IREDA may at its discretion may de-empanel/blacklist the agency from participating in any future bidding process for a specified period of time. A fifteen days’ written notice shall be served to the bidder / agency for termination. The balance works shall be executed at the risk and cost of the agency

13. Force Majeure

As per section 7.5 of this document

14. Other terms and conditions

a) Firms not having minimum relevant experience in the respective field / no. of personnel need not to apply. b) Firms not having Goods & Service Tax Registration will be rejected. c) IREDA reserves the right to accept or reject any other request for empanelment also without assigning any

reason. Firms empanelled will be informed suitably. d) The bid submitted without the acceptance of IREDA’s terms & conditions shall be summarily rejected. e) No further discussions/interface will be granted to bidders whose bids have been disqualified. f) IREDA reserves the right to accept or reject any or all bids in part or in total without assigning, any reason

and IREDA’s decision shall be final and binding on all the parties. g) Bids not submitted in the prescribed bid form shall be summarily rejected. h) Bids not submitted with the prescribed processing fee shall be summarily rejected i) If last date of submission and opening of bid is a holiday, the bids shall be opened on next working day. j) Canvassing in connection with the bids is prohibited and the bid submitted by the applicant who resorts to

canvassing shall be liable for rejection. k) If the performance of the assignment is not found satisfactory, IREDA shall have the right to terminate the

work assigned without any further notice/correspondence. No fees will be paid including the amount withheld (if any), once the notice issued to the party. In case of unsatisfactory service or discontinuation of service by empanelled agency, IREDA will engage alternate empanelled agency at the sole risk and cost of the existing agency.

l) The performance of the empanelled agencies will be reviewed by an evaluation committee constituted by Competent Authority of IREDA. The committee, based on its evaluation, will make recommendations of addition/deletion in the list of empanelled agencies. The addition of any new agency to the empanelled list however, will be subject to meeting/qualifying all the aforementioned technical and financial requirements and also unconditional acceptance of all the terms and conditions including offered L1 bid rate. The empanelment of such agencies also will be normally limited to remaining period of 3 years from initial empanelment of agencies. After the completion of the 3 years, IREDA, at its discretion, may extend the period of empanelment at mutually agreed terms



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Annexure–D: Bidder e-Procurement Manual


REGISTRATION can be done on below mentioned Link

https://eprocure.gov.in/eprocure/app?component=%24WebHomeBorder.%24WebRightMenu.%24DirectLink&page=Home&service=direct&session=T

Instructions to the Contractors/Bidders for the e-submission of bids

1. Bidder should do Online Enrolment in the eprocure Portal using the option Click Here to Enrol available in the Home Page. Then the Digital Signature enrolment has to be done with the e-token, after logging into the portal. The e-token may be obtained from one of the authorized Certifying Authorities such as eMudhraCA/GNFC/IDRBT/MtnlTrustline/SafeScrpt/TCS.

2. Bidder thereafter logs into the portal giving user id / password chosen during enrolment. 3. The e-token, that is registered, should be used only by the bidder and should not be misused by others. 4. DSC (Digital Signature Certificate) once mapped to an account cannot be remapped to any other

account. It can only be inactivated. 5. The Bidders can update well in advance, the documents such as certificates, purchase order details etc.,

under My Documents option and these can be selected as per bid requirements and then attached along with bid documents during bid submission. This will ensure lesser upload of bid documents.

6. After downloading / getting the bid schedules, the Bidder should go through them carefully and then submit the documents as per the bid document; otherwise, the bid will be rejected.

7. The BoQ/Price Bid template must not be modified/replaced by the bidder and the same should be uploaded after filling the relevant columns, else the bidder is liable to be rejected for that bid. Bidders are allowed to enter the Bidder Name and Values only.

8. If there are any clarifications, this may be obtained online through the eProcurement Portal, or through the contact details given in the bid document. Bidder should take into account of the corrigendum published before submitting the bids online.

9. Bidder, in advance, should prepare the bid documents to be submitted as indicated in the bid schedule and they should be in PDF/XLS/RAR/DWF formats. If there is more than one document, they can be clubbed together.

10. Bidder should arrange for the EMD/bid processing fee as specified in the bid. The original should be posted/couriered/given in person to the Bid Inviting Authority, within the bid submission date and time for the bid.

11. The bidder reads the terms and conditions and accepts the same to proceed further to submit the bids 12. The bidder has to submit the bid document(s) online well in advance before the prescribed time to avoid

any delay or problem during the bid submission process. 13. There is no limit on the size of the file uploaded at the server end. However, the upload is decided on

the Memory available at the Client System as well as the Network bandwidth available at the client side at that point of time. In order to reduce the file size, bidders are suggested to scan the documents in 75-100 DPI so that the clarity is maintained and the size of file is reduced. This will help in quick uploading even at very low bandwidth speeds.



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14. It is important to note that, the bidder has to click on the Freeze Bid Button, to ensure that he/she completes the Bid Submission Process. Bids that are not frozen are considered as Incomplete/Invalid bids and are not considered for evaluation purposes.

15. In case of Offline payments, the details of the Earnest Money Deposit(EMD) document, if applicable, submitted physically to the Department and the scanned copies furnished at the time of bid submission online should be the same otherwise the Bid will be summarily rejected

16. The Tender Inviting Authority (TIA) will not be held responsible for any sort of delay or the difficulties faced during the submission of bids online by the bidders due to local issues.

17. The bidder may submit the bid documents online mode only, through this portal. Offline documents will not be handled through this system.

18. At the time of freezing the bid, the eProcurement system will give a successful bid updation message after uploading all the bid documents submitted and then a bid summary will be shown with the bid no, date & time of submission of the bid with all other relevant details. The documents submitted by the bidders will be digitally signed using the e-token of the bidder and then submitted.

19. After the bid submission, the bid summary has to be printed and kept as an acknowledgement as a token of the submission of the bid. The bid summary will act as a proof of bid submission for a bid floated and will also act as an entry point to participate in the bid opening event.

20. Successful bid submission from the system means, the bids as uploaded by the bidder is received and stored in the system. System does not certify for its correctness.

21. The bidder should see that the bid documents submitted should be free from virus and if the documents could not be opened, due to virus, during bid opening, the bid is liable to be rejected

22. The time that is displayed from the server clock at the top of the tender Portal, will be valid for all actions of requesting bid submission, bid opening etc., in the e-Procurement portal. The Time followed in this portal is as per Indian Standard Time (IST), which is GMT+5:30. The bidders should adhere to this time during bid submission.

23. All the data being entered by the bidders would be encrypted at the client end, and the software uses PKI encryption techniques to ensure the secrecy of the data. The data entered will not be viewable by unauthorized persons during bid submission and not viewable by any one until the time of bid opening. Overall, the submitted bid documents become readable only after the bid opening by the authorized individual.

24. During transmission of bid document, the confidentiality of the bids is maintained since the data is transferred over secured Socket Layer (SSL) with 256-bit encryption technology. Data encryption of sensitive fields is also done.

25. The bidders are requested to submit the bids through online eProcurement system to the TIA well before the bid submission end date and time (as per Server System Clock).

The details are also available on https://eprocure.gov.in/eprocure/app?page=HelpForContractors&service=page

***(Signature of authorized person on Behalf of the organization)


https://eprocure.gov.in/eprocure/app?page=HelpForContractors&service=page

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Form-1 Qualifying Criteria for Bidding Entity

(Signed and scanned copy of documents to be furnished by the bidder)

Name of the Bidder:

1. Financially solvent with positive net profit during FY 2017-18 (Rs. In lakhs)

Net Profit for Fiscal 2017-18 ………………..

2. Operational after being Legally incorporated in India for minimum of 3 years as on 31/03/2018) (Attach Certificate of incorporation and first audited balance sheet)

Details of date of Incorporation

3. GST registration No. (copy attached) 4.

Annual financial turnover (Copy of audited annual accounts attached. Provisional Auditor certified accounts for FY 2018, allowed) (Rs. In Lakhs)

Turnover FY 2015-16

Turnover FY 2016-17

Turnover FY 2017-18

5. Annual net worth for FY 2015-16, 2016-17, 2017-18 (Rs. In lakhs)

………

6. No. Full Time Employees from technical field, as applicable, with suitable experience, on the rolls of the bidder. (Copy of recent Group PF / PPF /ESI statement being filed by the bidder with the government)

Please fill the table below for the required details along with consolidated copy of recent Group PF / PPF /ESI statement being filed by the bidder with the government, as per attached document ( Fill the details for as many as possible, but should not be more than 21 people)

Sr. No

Name of Employee on rolls

Qualification Total Experience (in years)

No. of projects handled

PF / PPF /ESI no.

i. ii.



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Form-2 Resource Assessment Agency Experience Submission (Signed and scanned copy of document to be furnished by the bidder)

Note: Not less than 5 Solar/Wind resource assessment assignments undertaken in last 3 financial years (Please mention most relevant assignments but not more than 16 in total and 5 assignment on a single sheet-multiple sheets may be used for submission of information up to 16 assignments).



Particular Assignment 1 Assignment 2 Assignment 3 Assignment 4 Assignment 5 Name of assignment Name of Client Location of Assignment No. and Names of personnel deployed

Originally agreed time to complete the assignment in months

Actual time taken to complete the Assignment in Months

Scope of work of assignment in detail (may attach sheets)

Licensed Software Used in the assignment

Deliverables of the assignment (may attach sheets)

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Form-3 Brief CVs of key personnel for Resource Assessment (To be submitted for not more than five personnel)


Particular Personnel 1 Personnel 2 Personnel 3 Personnel 4 Personnel 5 Name Date of Birth Educational Qualifications Total experience in Number of years Years with the organization applying for empanelment

Resource Assessment Projects done* (as per technology applied for)

Resource Assessment projects’^ Experience (Last 10 yrs.) (list of positions held, giving dates/ duration, names of organizations, and brief responsibilities)

Certification I, the undersigned, certify that the above is correct to the best of my knowledge and belief.

Signature of Member (with date) ^not more than 11 Projects worked on, in the applied sector, along with title of assignment, client’s name, location & scope of work in not more than two lines each. *For the purpose of evaluation, the total no. of projects done by all experts will be averaged and taken for evaluation



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Form - 4 PRICE BID FORM

(ONLY ONLINE MODE. To be submitted in excel format as shared)

The consolidated charges/fee needs to be filled in directly in the Excell Format, as given below and upload the filled in format while submitting the commericial/price bids.

Price Bid declaration (Signed and scanned copy of document to be furnished by the bidder)

Technology All-inclusive Quote

Without tax With tax WIND Yes/ No Yes/ No

SOLAR Yes/ No Yes/ No

The quote is submitted only in the excel format provided and includes all the charges for analysis and submission of final report, including lodging & boarding, Travelling (to and from site as well as local conveyance) and other miscellaneous charges. The Price Schedule indicates the total amount with tax as well as without tax separately. Separate prices have been submitted for each technology (Solar and Wind). The quoted price has not been mentioned anywhere, except for the excel format as prescribed.



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Form - 5 Letter of Authorization for Attending Pre-Bid Meeting

(Signed and scanned copy of document to be furnished by the bidder & to be carried at the time of attending the pre-bid meeting)

The Chairman & Managing Director Indian Renewable Energy Development Agency Limited India Habitat Centre, East Court, Core-4A, 1st Floor, Lodi Road, New Delhi – 110 003 Subject: Authorization for attending pre bid meeting on ………… in the Bid “Empanelment as Resource Assessment Agency.”

Following persons are hereby authorized to attend the pre-bid meeting for the bid mentioned above on behalf of …………………………………………………………. in order of preference given below:

Order of Preference Name Specimen Signatures

I.

II.

Alternate Representative

Signatures of bidder or Officer authorized to sign the bid

Documents on behalf of the bidder.

Note: Maximum of two representatives will be permitted to attend pre-bid meeting. In cases where it is restricted to one, first preference will be allowed. Alternate representative will be permitted when regular representatives are not able to attend. Permission for entry to the hall, where meeting is scheduled, may be refused in case authorization as prescribed above is not submitted.

FORM-6