Request for Proposal REF: 002/2014 REQUEST FOR PROPOSAL ... · Dear NN Thank you for your submission to our Road Maintenance contracts Expression of Interest (EOI). We have been encouraged

RFP Road Maintenance 002/2014 Volume One

Request for Proposal

REF: 002/2014

REQUEST FOR PROPOSAL FOR THE PROVISION OF ROAD MAINTENANCE

SERVICES TO THE

RUAPEHU DISTRICT COUNCIL

VOLUME 1 OF 7 – CONDITIONS OF SUBMITTING

RELEASED: 26 May 2014

Authorised for release as follows:

Name and title Signature

Warren Furner – Manager Land Transport &

Economic Development

Ruapehu District Council Road Maintenance Term Service Contracts

RFP Road Maintenance 002/2014 Volume One Page 1

PART A – EOI RESULTS AND INVITATION TO SUBMIT ..........................................................................4

PART A – RFP GUIDELINES, DEFINITIONS AND SUBMISSION CHECKLIST .......................................6

1.0 RFP GUIDELINES .........................................................................................................................6

2.0 DEFINITIONS AND INTERPRETATION .......................................................................................6

3.0 SUBMISSION CHECKLIST ...........................................................................................................7

4.0 PROGRAMME ...............................................................................................................................8

PART B – BACKGROUND, OUTCOMES, CONTRACT PACKAGES AND RELATIONSHIP

MANAGEMENT ......................................................................................................................................... 11

5.0 AIMS AND OBJECTIVES OF REQUEST FOR PROPOSAL (RFP) PROCESS ....................... 11

6.0 BACKGROUND .......................................................................................................................... 11

7.0 PROCUREMENT OUTCOMES.................................................................................................. 12

8.0 CONTRACT PACKAGES ........................................................................................................... 13

9.0 CONTRACTS DELIVERY STRUCTURE AND RELATIONSHIP MANAGEMENT .................... 15

10.0 SUB-CONTRACTORS AND MERCHANTS ............................................................................... 18

11.0 RISK MANAGEMENT ................................................................................................................ 18

12.0 PRICE AND COST MANAGEMENT .......................................................................................... 19

13.0 FORM OF CONTRACT AND LENGTH OF TERM .................................................................... 19

PART C - RFP CONDITIONS FOR SUBMISSION ................................................................................... 21

14.0 VALUE FOR MONEY NETWORK MAINTENANCE .................................................................. 21

15.0 ACKNOWLEDGMENT ............................................................................................................... 21

16.0 COMMUNICATIONS, ADDITIONAL INFORMATION AND CLARIFICATIONS ........................ 21

17.0 FORM OF RFP SUBMISSION ................................................................................................... 22

18.0 SUBMISSION OF RFP SUBMISSIONS ..................................................................................... 23

19.0 EVALUATION PROCESS .......................................................................................................... 23

20.0 EVALUATION METHODS AND ATTRIBUTES .......................................................................... 23

21.0 LATE PROPOSALS POLICY ..................................................................................................... 24

22.0 FREEDOM OF INFORMATION ................................................................................................. 24

23.0 DISCLOSURE OF CERTAIN INFORMATION ........................................................................... 24

24.0 IMPORTANT NOTICES AND BASIS OF PARTICIPATION ...................................................... 25

PART D SCHEDULE 1 - RFP RESPONSE FORMS ........................................................................... 28

PART D SCHEDULE 2 – EVALUATION AND NEGOTIATION PROCESS ........................................ 29



PART D SCHEDULE 3 – EVALUATION ATTRIBUTES, WEIGHTINGS AND SCORING ................. 31

PART D SCHEDULE 4 – ACKNOWLEDGEMENT FORM .................................................................. 32

PART D SCHEDULE 5 – STATEMENT OF DEPARTURES ............................................................... 33

PART D SCHEDULE 6 – LIST OF SUB-CONTRACTORS ................................................................. 34



PART A

EXPRESSION OF INTEREST RESULTS AND

INVITATION TO SUBMIT



PART A – EOI RESULTS AND INVITATION TO SUBMIT

26 May 2014

<<insert name and address details>>

Dear NN

Thank you for your submission to our Road Maintenance contracts Expression of Interest (EOI). We

have been encouraged by both the number and quality of responses received and are pleased to advise

that your submission has been successful as outlined below:

Contract Package Your Score Highest / Lowest score Pass or Fail

Your score is a weighted score for all three attributes (Track Record, Relevant Experience and RDC

alignment) where all attributes were equally weighted at 33.33% and the pass score was set at 75.

We would therefore like to invite you to respond to this Request for Proposal (RFP) for the following

contract packages:

You will note that there is an opportunity in the programme for you to meet with us to discuss any queries

you may have. We encourage you to use this opportunity to help ensure you understand what we are

trying to achieve with our road maintenance contracts.

Thank you in advance for the time and effort you will invest in this process.

Yours sincerely

Warren Furner

Manager Land Transport and Economic Development



PART B

RFP GUIDELINES, DEFINITIONS, SUBMISSION

CHECKLIST AND PROGRAMME



PART A – RFP GUIDELINES, DEFINITIONS AND SUBMISSION CHECKLIST

1.0 RFP GUIDELINES

This Request for Proposal (RFP) is being undertaken on the basis set out in Part C of this document.

The document is structured as follows:

Volume Contents

One This volume outlines the background, purpose and intent of this RFP. It also

specifies the basis of the RFP what is required for a complying submission

Two It is Council’s intent to negotiate contracts based on NZS3910:2003. This volume

outlines special conditions or terms that Participants should consider

Three This volume outlines Council’s general conditions for the contracts focusing on

requirements over and above technical service delivery such as reporting,

meetings, plans and compliance requirements. Participants preparing responses

to a contract of this type for the first time should carefully review the requirements

in this volume to understand the time and resources needed to meet all of

Council’s requirements

Four Volume four is the draft Basis of Payment to be finalised in detailed negotiations

with preferred Participants. It also includes definitions for items such as direct

and indirect overheads.

Five This volume contains the detailed pricing schedules for each work package

Six This volume contains technical specifications

Seven This volume contains appendices

2.0 DEFINITIONS AND INTERPRETATION

Term Definition or Interpretation

“Closing Date”

means 12 noon on 20 June 2014

“Evaluation Attributes” means the attributes identified by Ruapehu District Council and

described in Volume 1 Part C Clause 20 and Volume 1 Part D

Schedule 3

“Evaluation Period” means the period commencing 23 June 2014 and ending 4 July 2014

“Evaluation Process” means the evaluation process described in Volume 1 Part D

Schedule 2

“Evaluation Team” means the team appointed by Ruapehu District Council to evaluate

the RFP Submissions in accordance with the Evaluation Process

described in Volume 1 Part D Schedule 2

“Negotiation Period” Means the period commencing 7 July 2014 and ending 18 July 2014



Term Definition or Interpretation

“NTP” Means Notice to Participants. Any queries received from Participants

will be answered through a sequentially numbered NTP that will be

sent to all Participants

“Participant” means a person, organisation or organisations (where it is a joint

proposal) lodging an RFP Submission to this RFP

“RFP Submission” means a document lodged by a Participant in response or purporting

to be in response to this RFP, including any clarifications

“RFP Submission

Requirements”

means these RFP Submission requirements, comprised in Part B of

this RFP

“RFP” means this Request for Proposal

“Services” means the maintenance services to be provided, as described in

Volumes 3,5 and 6 of this RFP

3.0 SUBMISSION CHECKLIST

Participants may find the follow check list useful when assembling their final version of the submission for

the Tenders Box.

Envelope Contents

Outer envelope Outer envelope containing all of the Participants submission material.

The outer envelope should also include a covering letter confirming which

contract packages you are submitting for and if your submission is contingent

on winning a particular mix of contract packages. Do not mention any values

or price based contingencies.

Outer envelope to be marked with the Participants name, contact and phone

number and addressed to:

Roading Contracts RFP 002/2014

Tenders Box

Ruapehu District Council

59-63 Huia Street

Taumarunui 3920



Envelope Contents

Inner Envelope – One

Non Price Attributes

Participant’s non price submission marked:

Participants Name

Envelope One – Non Price Submission

Contract Packages (list names of contracts submitted for)

Original plus five copies of completed Participant Response forms (emailed on

receipt of acknowledgment form – schedule 4 of this volume) including signed

and completed Statement of Departures. The original copy should also be

signed by the Participant’s authorised signatory.

Important note: forms are to be completed for each contract package. Each

contract will be evaluated separately so it is important for Participants to

complete the required forms in full for each contract package.

Please also use binding (such as spiral bind) that allow evaluators to have

proposals open and lying flat.

Inner Envelope – Two

Price

Original plus one copy of the Participant’s pricing submission printed on one

side (single – sided) of A3 paper and a USB stick containing an electronic copy

of the submission (.pdf of written material and .xlsx of pricing spreadsheets)

marked:

Participants Name

Envelope Two - Price Submission

Contract Packages (list names of contracts submitted for)

If you have submitted for multiple packages you may include a covering note

that specifies if your submission is contingent on winning a specified mix of

contracts or minimum value of work and what that value is in terms of $ per

annum.

The original should be signed by the Participant’s authorised signatory.

Participants may include a printed copy of any explanatory notes on A4

4.0 PROGRAMME

Week Commencing Activity

26 May 2014 RFP Released

Queens Birthday 2 June 2014 Acknowledgment form to be returned 5 June

9 June 2014 Participant clarification meetings and NTP

Period ends 13 June

16 June 2014 RFP Closes 20 June

23 June 2014 RFP Evaluation Commences

30 June 2014 Participant presentations (if any)

7 July 2014 Negotiation Period Commences



Week Commencing Activity

14 July 2014 Negotiations Complete 18 July

21 July 2014 Supplier Recommendation Report

28 July 2014 Council Approval

4 August 2014 Contracts Signed

11 August 2014 Mobilisation Commences

1 October 2014 Contract(s) Commence – 8 weeks



PART B

BACKGROUND, OUTCOMES

CONTRACT PACKAGES AND RELATIONSHIP

MANAGEMENT



PART B – BACKGROUND, OUTCOMES, CONTRACT PACKAGES AND RELATIONSHIP

MANAGEMENT

5.0 AIMS AND OBJECTIVES OF REQUEST FOR PROPOSAL (RFP) PROCESS

5.1 The aim of Ruapehu District Council in this process is to source and select a value based mix of

suppliers to deliver best for network infrastructure maintenance services for up to eight years from

October 2014. Council also seeks to achieve the following from this process:

5.1.1 To understand the relative value of a small number of larger suppliers versus a larger number

of smaller niche suppliers to deliver road network maintenance services and the associated

relative value or cost of bundling or unbundling services

5.1.2 To award and implement contracts with common relationship, cost and performance

management frameworks

5.1.3 To secure a proven cost and price management regime that sustainably manages risk,

delivers cost certainty and promotes proactive management of productivity and cost inflation

5.1.4 To recalibrate and align budgets to costs to support the 2015 Long Term Plan (LTP)

5.2 The Request for Proposal process is being undertaken on the basis set out in Volume 1 Part C of

this document.

6.0 BACKGROUND

6.1 Ruapehu District Council’s (Council) road maintenance contracts expire on 30 June 2014 at the

end of a one year extension to the original five year agreement. There is a NZTA approved

provision to extend the contracts for an additional twelve month period however Council wish to

undertake a procurement process for new contracts in 2014. To allow time for the procurement

process current contracts have been extended to 30 September 2014.

The current contracts in scope are:

Contract Number Scope Est. Annual Value Commencement

1254 Vegetation and Pest Control $35,800 Jul-05

1355 Road Maintenance $5,004,000 Aug-08

1249 Ruapehu District Reseals $943,000 Dec-05

1355 Road Maintenance Sep

Portion B: Pavement

Rehabilitation

$796,000 Aug-08

1593 Oio Rd Pavement

Rehabilitation

$650,000 Oct-12

Various Structural Component $460,000 Feb-14

Road Marking has been excluded from the scope of the new contracts and Streetlighting (1389)

has been extended to June 2015 to allow an opportunity for a regional shared approach for these

services.

For guidance – the contracts that are not in scope are Professional Services for Land Transport

(1407) and Ohakune Mountain Rd Traffic Management (1414) as those contracts do not expire

until June 2015.



Following a review of the current contracts performance and outcomes the Council transport

team have determined there will be greater value for Council in restructuring the scope of the

contracts to better reflect the regional capability and capacity of the supply market for both niche

and general services.

To identify and procure best value for money suppliers to deliver these services Council is

undertaking a two stage procurement:

Stage One – the completed Expression of Interest (EOI) process to shortlist suitably qualified

suppliers for each contract

Stage Two – a competitive Request for Proposal or Direct Appointment process to select the

best supplier for each contract (the Direct Appointment process will be used if only one supplier

has qualified for a contract)

The Stage One EOI process has been completed and Council’s EOI evaluation team were

encouraged by both the number and quality of responses for each of the contract packages.

Council is now undertaking Stage Two- a competitive RFP for the contract packages.

7.0 PROCUREMENT OUTCOMES

7.1 This procurement represents a significant portion of Council’s operating and capital expenditure

in an area that affects all the District’s residents and ratepayers. Accordingly Council has a

number of outcomes that successful roading contractors will impact and it is important that

Participants recognise and respond to the responsibility it may share with Council if successful.

The key outcomes for road maintenance contracts are in two parts as follows:

7.1.1 Community Outcomes

The Outcomes are the community’s aspirations for the District’s future and influence Council

activities and were rewritten during the development of the 2012-22 LTP.

These outcomes form part of evaluating Participant alignment to Council

That the impact of waste on our environment is minimised.

That leadership is trusted, transparent, accountable and visionary, and takes an active

approach to finding solutions.

Core infrastructure, water, wastewater, waste management and minimisation, power and

roading keeps pace with growth demand.

Excellent standards of safety and welfare are promoted and respected.

That our economy prospers.

That our community provides effective role models, good parenting, career and life skills

guidance for youth.

That employment opportunities for school leavers are encouraged and supported.

Our transportation and communication is reliable and meets the needs of users.

That alternative means of energy generation are promoted and available.

That there is a wide range of employment opportunities to encourage growth and provide

career progression.

That economic diversity and core economic strengths are encouraged.

That people work towards common goals and issues, and speak positively about our

community.

That the community works together to ensure that our environment is accessible, clean and

safe, and that our water, soil and air meets acceptable, affordable standards.



7.1.2 Contract Relationship Outcomes

To achieve the above in a roading network affected by changes to funding, levels of service,

environment and demand Council wants to build long term relationships with supply partners who

will:

Share our passion for improving our communities;

Work collaboratively with us and our other suppliers to do the right thing right;

Challenge inefficiencies and dated practices and priorities;

Build confidence and trust in each other – do what we say we will do, no surprises; and

Treat each other with respect and acknowledge we all have our strengths and weaknesses.

8.0 CONTRACT PACKAGES

8.1 Council is undertaking this RFP to determine the best value options to deliver the following

separable portions. The portions are the same as described in the EOI with the exception that

aggregate supply has been removed from this process and is being managed as a separate

procurement. Details of the services for each portion can be found in Volume 5 but the following

provides a broad description for each of them:

i. General Maintenance

The purpose of this contract is to emulate the old roadman concept. It’s about lightweight

“flying gangs” that might entail one or two people in utes or light trucks, possibly with trailers

and who attend to the day to day relatively minor but important aspects of road network

maintenance. This contract should not require heavy machinery such as diggers. The works

will cover the entire network, both sealed and unsealed. This contractor will be required to

respond to Help Desk requests and proactively manage drainage and signage maintenance.

While a large percentage of the day to day work will be programmed, there will be many

instances where reactive maintenance is prioritised to meet the demands of the network.

This contractor will be the most obvious on the network and as such must present to the public

the ideal model of a smart, efficient contractor.

ii. Sealed Pavement Maintenance

This contract will attend to sealed pavement faults only. It is envisaged that the contractor will

produce a monthly programme from the data provided by the Principals Inspector and travel to

the site to undertake repairs as a single site visit. The works included are;

Repair of pavement defects

Pre-reseal repairs (to be completed by end of December)

Repair of edgebreaks

Maintenance of sealed carparks, facility roads and agreement roads

Maintenance and renewals of footpaths and kerb and channels

Adjustment of surface covers

iii. Unsealed Pavement Maintenance and Renewals

This contract will attend to the maintenance of unsealed pavements including the application of

maintenance aggregates. This contract will require the contractor to programme his own

grading cycles together with the application of maintenance aggregates. It is acknowledged

that the grader operators are generally in the best position to determine where aggregate

should be placed and it is envisaged that the aggregate replacement programme will therefore

be contractor initiated with a large degree of the grader operators’ input. The works included

are;

Repair of unsealed road potholes



Unsealed road surface and shape maintenance

Transportation and placing maintenance aggregate

Maintenance of unsealed carparks, facility roads and agreement roads

Attending to roadside drainage including the maintenance of cutouts but not culverts.

Transportation and placement of the maintenance aggregate will be on a m3/km basis. The

contractor will be required to demonstrate a reliable and accurate way of measuring this for

payment purposes. The aggregate cost will be paid directly by the Principal.

iv. Vegetation Control

This contract will attend to all of the rural vegetation control. It is expected that the contractor

will be able to initiate their own programme to ensure the berms and side vegetation remains

within the required specification. The works included are;

Berm mowing

High lift mowing

Spraying of waterchannels, culvert inlets and outlets, around bridges, marker pegs and

signs.

The option of undertaking the Plant Pest contract in conjunction with this one is logical and

should be considered.

v. Heavy Maintenance and Improvements

This contract will deliver those activities that require significant earthworks. It is envisaged that

the successful bidder will have a range of machinery to cover all works and range up to a 30

tonne excavator. The works will cover Council’s minor improvement programme which is

predominantly widening of unsealed roads and the major works associated with emergency

work repairs. There is a range of skilled sub-contractors who currently work on the network and

Council encourages Lead Contractors to use these sub-contractors as extensively as possible.

The works included are;

Maintenance of unsealed shoulders on sealed roads. Mostly related to removal of high

shoulders and/or the application of metal to low shoulders.

Machine cleaning of water channels

Replacement of road culverts

Removal of minor slips and detritus from catch pits and alongside rural roads

Council’s minor improvement programme

Emergency work remedies requiring major work such as slips, underslips, rock walls

Participants will be required to demonstrate in their Methodologies the processes they will put

in place to ensure their efficiency and productivity is maintained throughout the contract term.

The contractor will also be required to maintain a close working relationship with the general

maintenance contractor in particular but also generally with all other contractors

vi. Capital Pavement Rehabilitation programme

This contract will deliver the annual pavement rehabilitation programme. The Pavement

Rehabilitation contractor will be required to deliver the full range of operations required of this

contract without any involvement with other running contracts. Aggregate supply (at the quarry

gate) costs will be paid directly by the Principal.

vii. Capital reseals programme

This contract will deliver the annual resealing programme. The resealing contractor will be

required to deliver the full range of operations required of this contract without any involvement



with other running contracts other than coordinating pre-reseal repairs. Sealing chip supply (at

the quarry gate) costs will be paid directly by the Principal.

viii. Major Bridge Repairs

This contract will deliver the full range of structural bridge repairs. Due to the nature of the

work involved which largely entails one-off structural solutions, the scheduling of such work is

nearly impossible. Participants should propose how they can deliver services in an effective

and efficient manner and how productivity can be assured. Bridges are often on no exit roads

and land owner access needs to be considered while work is carried out.

ix. Roadside Plant Pest Control

This contract is the smallest of the packages but requires a high technical knowledge of

roadside plant pests in the Ruapehu, especially Tutsan, and how these should be managed.

This contractor will largely programme their own work in liaison with the Engineer’s

Representative and the Regional Council representatives. The option of undertaking the

vegetation control contract in conjunction with this one is logical and should be considered.

Participants should propose how they can deliver services to match the budget in an effective

and efficient manner and how productivity can be assured.

8.2 Each Participant has been invited to submit its offering for one or more of the above portions.

Council has no predetermined view on its preferred number of contractors but will make a value

for money decision based on:

Participant’s offering and relative cost and quality for single or multiple portions;

Cost of contract management including reporting and claims management;

Risk allocation and management; and

Sustainable relationships.

9.0 CONTRACTS DELIVERY STRUCTURE AND RELATIONSHIP MANAGEMENT

9.1 Council Land Transport Organisation Structure

Following the EOI process we have updated the following management structure diagram to better

reflect Council’s intention to collaborate at all levels – connecting the right people to manage the

right thing at the right time:

9.2 Relationship Management

Council wishes to implement a contract management and relationship model that is:

Contractors Network

Manager

Council

Land

Transport

Team



Inclusive – contractors, council and the network manager will work together as one team;

Collaborative and efficient – one team working smart to solve problems and realise

opportunities; and

Performance based – one team focussed on delivering positive outcomes at an affordable cost.

The contract governance structure will be adjusted to suit the scale and complexity of each contract

and will be based on the following model:

9.2.1 Collaborative Working Framework

Strategic (Leadership) Tactical (Management) Operational (Operations)

Outcomes To be agreed by all Contractors, Council and Network Manager

Drivers Leadership Effectiveness Efficiency

Focus

Charter

Behaviours and values

Clarity of responsibilities

Capability and capacity

Sustainability

Stakeholder management and communications

Predictable outcomes

Network optimisation

Predictable service delivery

Lowest delivery cost

Accountability

Maintaining capability and capacity

Programme budgets

Programme prioritisation

Delivering the programme

Network LOS

Asset condition

Budgets

Deliver tasks and services to time, budget and quality (IFOTIS)

Horizon 3 year rolling programme Annual plan Planned work schedules

and response work

Financial

Programme budget envelope – CAPEX and OPEX

Re-prioritising budget

Service budgets and claims (NZTA)

Activity budget phasing – prioritising

Cost of services

(Labour, plant, materials)

Key inputs

Asset management plans

Strategic plans

Long Term Plan

Council business plans

Programme

AMP / Activity Plans

Emergency response plans

Specifications

Customer requests

Response needs

Performance

Relationships

Cost effective service delivery

Sustainability

Customer feedback

Asset LOS/condition data

Delivering to budget

Lifecycle cost

“Dig once” – cross service collaboration

Benchmarking (industry best practice)

Activity and service KPIs (including activity audit / QA)

Cost of service – actual against budget and trends

People Developing leaders

Recognition

Developing customer focus

Sense of achievement

Technical development

Valuing contributions

Culture and behaviours

Leadership – best for network, best for community

Innovation

One team

Solution focus

Innovation

Reliability – do what we say we’ll do

Innovation



Strategic (Leadership) Tactical (Management) Operational (Operations)

Risk and opportunities

Prioritising - strategic

Resourcing risk mitigation and business improvement initiatives

Prioritising – tactical (asset and community)

Resource bid for improvement projects

Early warning

Prioritising – operational improvement initiatives

Compliance (including health, safety and the environment -

HS&E)

‘Principal’ ‘Monitor’ ‘Best practice’

9.2.2 Relationship Governance

Governance will be discussed with the successful Participants to agree what people should be involved at

each of the three levels mentioned above, how often they will meet and whether the structure also

provides logical support for issues escalation and resolution prior to formal contractual tools being

employed.

9.2.3 Relationship Management

The table below describes the contract management structure and approach currently being considered

and is subject to input from Contractors during the negotiation and mobilisation periods.

Relationship attribute Consideration

Relationship description All term maintenance relationships will be collaborative

Working together Subject to package and programme complexity there will be:

Weekly / Fortnightly Operations meetings

Monthly Budget and performance reviews

Six Monthly Strategic reviews

Cross contract collaboration Suppliers will be expected to work together to optimise work programmes and actively seek pragmatic options for combined service delivery (e.g. traffic management)

Contract and relationship

management structure

Council will finalise this with each supplier in detailed negotiations to meet principles of early warning, resolving problems at the lowest possible level and alignment to formal contract escalation protocols

Pricing and cost management Pricing will be transparent in terms of cost and direct/indirect overheads.

Larger suppliers will be expected to take risk on productivity and procurement and Council will take some risk on variables such as cartage costs

Communication and stakeholder

management

Customer Service Requests and complaints will be managed as per scheduled specifications

Performance management and

quality assurance

Suppliers will be managed to balanced scorecard appropriate to contact size and complexity.

Larger contacts will include ‘high’ performance targets married to incentives to secure term extensions

Risk, opportunity and value

management

Contracts will include a ‘Contract Register’ as a core document managing early warning and mitigation – each will be appropriate for contract scale and complexity



Relationship attribute Consideration

Reporting and information

management

As prescribed in specifications schedule and based around a monthly report

Escalation and problem solving Structured and formal records supporting identification and resolution of risks and issues at lowest practical level

9.2.4 Relationship charter and contract development plan

The mobilisation period will include workshops with the successful contractor(s) to align relationship,

contractor and Council outcomes and produce a charter. The charter will form the basis of regular

relationship health checks that in turn inform the performance scorecard.

Following the mobilisation period, the charter will also underpin a contract improvement plan which will

identify initiatives that will add value to Council and Contractors. This may include simple initiatives such

as improved claims forms through to more aspirational activities such as shared cadet programmes.

9.2.5 Relationship Management Manual

All of the agreed relationship management tools, processes and procedures will be captured and

maintained in a single Relationship Management Manual that will effectively become the induction

manual for new staff for all levels from all organisations – the guide to ‘how we do things around here’.

10.0 SUB-CONTRACTORS AND MERCHANTS

10.1 To be successful in the Ruapehu District road network contractors will need to build strong

relationships with local and regional sub-contractors and merchants. Volume 1 Part D Schedule

6 includes a list of companies who have indicated a desire to sub-contract. Council encourages

Participants to contact these firms and establish how they might be able to assist with niche or

seasonal resourcing.

11.0 RISK MANAGEMENT

11.1 The Ruapehu District Council roading network presents many challenges not often seen in a

single district. Contractors and Council need to work very closely together to manage the risks

associated with these challenges whether derived from seasonal demands, climatic and

geological conditions or insufficient funding.

Council wants to develop a risk management environment guided by the principle that risk is

allocated to those best able to manage it. To support this principle Council wants an environment

where pricing and management practices recognise the following:

11.1.1 Council accepts reasonable risks associated with the geography of the network e.g. accepting

a per km rate for materials cartage or site establishment;

11.1.2 Contractors accept and manage risks associated with work productivity and plant and

materials procurement;

11.1.3 Council and contractors work together to find efficiencies to mitigate the effect of inflation;

11.1.4 Council and contractors maintain a Contract Risk Register supported by a ‘no-surprises’

culture and reporting practices; and

11.1.5 Risk allocation and management is regularly reviewed to ensure it is meeting the changing

needs and demands of the network e.g. the impact of harvesting a forest block next to a low

volume unsealed road.



12.0 PRICE AND COST MANAGEMENT

12.1 Council is proposing a significantly different approach to previous contracts in that there is a

fundamental change in focus on contract pricing to better allocate risk and to encourage a culture

and behaviours that will contribute to good contract outcomes.

12.2 Council is open to Participants suggestions for the best value approach to pricing. The pricing

schedules in Volume 5 provide for Participants to select either lump sum, periodic or measure

and value prices for most activities.

12.3 Council wants to ensure that pricing will be flexible over the longer term to reflect changes in

demand and risk profiles and therefore the mix of activities required. To help achieve this direct

and indirect overheads and profit margin will be separate items in the pricing schedule.

12.4 If Participants propose a pricing methodology that could transfer the risk of contractor inefficiency

back to the Principal then they will need to demonstrate in their Methodologies the Quality

Assurance processes they will instigate to ensure their service delivery is efficient and

productivity is maintained throughout the contract term.

12.5 For clarity, Aggregate (maintenance, M4, sealing chip) will be purchased directly from the

quarries by the Principle so that contractors should not consider aggregate price variations and

any associated impact on cashflow.

13.0 FORM OF CONTRACT AND LENGTH OF TERM

13.1 This RFP is being let on the basis that any contracts awarded will be under the terms and

conditions specified in NZS3910:2003. Details will be concluded during negotiations and an

outline of special conditions is attached under Volume 2.

13.2 Council is seeking approval from NZ Transport Agency (NZTA) to issue contracts with a

maximum term of eight years. The length of term agreed in detailed negotiations with preferred

Participants will reflect the value for money benefit Council will receive.



PART C

RFP CONDITIONS FOR SUBMISSION



PART C - RFP CONDITIONS FOR SUBMISSION

14.0 VALUE FOR MONEY NETWORK MAINTENANCE

14.1 The aim of Ruapehu District Council in this process is to source and select a value based mix of

suppliers to deliver best for network infrastructure maintenance services requirements for up to

eight years from October 2014.

15.0 ACKNOWLEDGMENT

15.1 The Participant is required to acknowledge receipt of this RFP and to agree to the basis upon

which the RFP process is being undertaken by completing the acknowledgment form attached as

Volume 1 Part D Schedule 4 to this RFP and returning it to the address set out on the form by

5.00pm on 5 June 2014. The Participant shall advise on the acknowledgment form the name and

address of the person(s) authorised to communicate with Ruapehu District Council on behalf of

the Participant in relation to this RFP. The Participant acknowledges that Ruapehu District

Council shall not be obliged to deal with any person(s) other than the person(s) so authorised.

15.2 PARTICIPANT TO INFORM ITSELF FULLY

15.2.1 Every RFP Submission must be made on the basis that the Participant acknowledges that:

a) this RFP does not, and does not purport to, contain all the information that

Participants may need in making decisions about or relating to its RFP

Submission;

b) Ruapehu District Council is not responsible for any costs or expenses incurred by

the Participant or any other person in responding to or taking any other action in

relation to this RFP.

15.3 The information provided in this RFP and the requirements and obligations detailed in the

Services are based on assumptions made by Ruapehu District Council about future maintenance

services requirements, which may or may not prove correct in practice. Future maintenance

services requirements may vary significantly from current and historical requirements. The

Participant must make, and base, any RFP Submission entirely on its own independent

assessment of future maintenance services requirements.

15.4 Any information whatsoever provided by Ruapehu District Council to Participants has been

provided to assist Participants in preparing this RFP Submission, and Ruapehu District Council

does not represent or warrant the completeness or accuracy of such information.

16.0 COMMUNICATIONS, ADDITIONAL INFORMATION AND CLARIFICATIONS

16.1 All communications as to this RFP, or requests for clarifications or further information should be

directed to the RFP Administrator who is Ruapehu District Council’s authorised representative.

His contact details are as follows:

Cook Te Wano

Contracts Officer


Phone (07) 895 8188 Fax (07) 895 3256

Email: [email protected] (Insert ‘Road Maintenance RFP 002/2014’ in Subject Line)

mailto:[email protected]



16.2 Requests for clarification or additional information or for interviews with Ruapehu District Council

Officers must be made in writing and submitted to the RFP Administrator.

16.3 No other Ruapehu District Council employee, contractor or Ruapehu District Council elected

representative may be contacted concerning any aspect of this RFP process without the prior

express written permission of the RFP Administrator.

16.4 Unless expressly advised otherwise, no person other than the RFP Administrator has any

authority to provide information to Participants or answer questions in relation to the RFP

process.

16.5 Any instruction or information resulting from enquiries by the Participants may, at Ruapehu

District Council’s absolute discretion, be issued in writing to all Participants in the form of an

explanatory notice which will then become part of the RFP documents.

16.6 During the Evaluation Period, Ruapehu District Council may request meetings with Participants to

clarify any point of their RFP Submission or require further information.

16.6.1 Whether any such meeting is called is at the sole discretion of Ruapehu District Council.

16.6.2 Notes of any such meeting shall be taken and any points raised on the interpretation of the

RFP documents shall be included. The notes of any such meeting may, at Ruapehu District

Council’s absolute discretion, be issued in writing to all Participants in the form of an

explanatory notice.

16.7 Participants agree not to raise any claims or allegations against Ruapehu District Council that

they have been disadvantaged by any lack of information provided to them, or any ambiguities in

information provided to them as part of this RFP process.

16.8 The information furnished in the RFP Submission and during any interviews (if any) will be used

in assessing the Participant’s suitability to participate in any subsequent market process (if any is

undertaken following the RFP process).

16.9 Notwithstanding any other requirements of this RFP, Ruapehu District Council may require the

Participant to submit additional information to allow further clarification of the Participants RFP

Submission.

16.10 Should the Participant fail to submit any of the information so required by the date and time

stipulated by Ruapehu District Council, the RFP Submission may be rejected, without

consideration or considered and rejected due to lateness.

17.0 FORM OF RFP SUBMISSION

17.1 Participants should submit their RFP Submission as follows:

General

Participants should use the forms provided and attached under Volume 1 Part D and

Volume 5 – schedules. An electronic copy of the forms will be provided on receipt of the

acknowledgment form (see Volume 1 Part E).

Participants are required to submit their proposals in two envelopes. Please refer to

Volume 1 Part A for details.

Each envelope should then be submitted within a third envelope. Please see Volume 1

Part A for details.

Envelope one – Participants submissions on skills (team) and methodology.



Envelope two - The Price, Fee and schedule of rates as specified in Volume 4 and Volume 5 of

this RFP

17.2 Participants must address the Evaluation Attributes described in Volume 1Part C, clause 19 of

this RFP.

17.3 Participants must complete and return the following:

17.3.1 Acknowledgement.

17.3.2 Statement of departures

17.4 RFP Submissions may be submitted jointly by two or more organisations. Ruapehu District

Council would prefer that one member of any consortia be nominated as the lead provider.

17.5 The RFP Submission must be signed by an authorised signatory or signatories, where there is

more than one participant, of the Participant.

17.6 The RFP Submission must be signed by an authorised signatory of the Participant.

18.0 SUBMISSION OF RFP SUBMISSIONS

18.1 RFP Submissions will be accepted up until the Closing Date. RFP Submissions must be

submitted by delivery to Ruapehu District Council.

The address for delivery is:

Tender Box


59-63 Huia Street

Taumarunui 3920

There will not be a public opening of RFP Submissions.

18.2 All RFP Submissions received by Ruapehu District Council, including any subsequent

clarification, will be retained (and may be subsequently destroyed) by Ruapehu District Council.

18.3 Participants must submit an original and five identical bound copies of any RFP Submission in

hard copy (paper) format. Participants must also submit a PDF electronic version on a USB stick.

18.4 RFP Submissions must be enclosed in a sealed envelope endorsed with the following:

PROVISION OF ROAD MAINTENANCE SERVICES TO THE RUAPEHU DISTRICT

COUNCIL

RFP reference 002/2014

Closing Date: NOON 20 June2014

Participant’s name, contact person details and address for communications.

18.5 RFP Submissions sent by e-mail or facsimile will not be accepted.

19.0 EVALUATION PROCESS

19.1 The proposed Evaluation Process is described in Volume 1 Part D Schedule 2.

20.0 EVALUATION METHODS AND ATTRIBUTES

20.1 Evaluation methods:

Submissions will be evaluated using the Price Quality method



Council will use the guidelines given in the NZTA Procurement Manual to guide the evaluation

processes.

20.2 Evaluation criteria

Ruapehu District Council’s nominated Evaluation Team will examine each RFP Submission in

accordance with (but not limited to) the following attributes:

Attribute Attribute Description Weighting (%)

Price Priced Schedule(s) 40%

Relevant skills The competence of the team that the supplier is proposing in

areas relevant to the outputs being procured

20%

Methodology The procedures and approach that the supplier proposes to

deliver the specified outcome or outputs

20%

RDC alignment The supplier’s alignment to RDC culture, values, outcomes

and fit with the team

20%

20.3 Participants must ensure that all information that they wish to have considered is included in their

RFP Submission.

21.0 LATE PROPOSALS POLICY

21.1 Ruapehu District Council reserves the right to consider late RFP Submissions.

21.2 Any RFP Submission lodged after the Closing Date will be taken to be late.

21.3 If an RFP Submission is taken to be late, Ruapehu District Council may, in its absolute discretion,

invite the Participant to provide it with explanatory evidence as to the reasons for the delay.

21.4 The decision to consider a late RFP Submission or exclude it from consideration will generally be

based on the circumstances surrounding the submission and the receipt of the late RFP

Submission. An important issue for Ruapehu District Council in this regard will be whether the

Participant is likely to have had an opportunity to obtain some unfair advantage from late

submission.

22.0 FREEDOM OF INFORMATION

22.1 Participants will be aware that the Local Government Official Information and Meetings Act 1987

gives members of the public rights to access official documents of Ruapehu District Council. If a

Participant wishes to withhold any information provided as part of its RFP Submission from the

Public it should clearly identify the areas not to be disclosed and identify the reasons for

withholding this information in terms of the Local Government Official Information and Meetings

Act 1987.

23.0 DISCLOSURE OF CERTAIN INFORMATION

23.1 Notwithstanding the above, the following information will be made publicly available:

a) The names of the Participants;

b) Description of the Services the Participants are proposing to provide;



c) Details of the RFP process, and any changes to the process.

24.0 IMPORTANT NOTICES AND BASIS OF PARTICIPATION

24.1 This RFP is issued by Ruapehu District Council.

24.2 This RFP is not an offer to enter into a contract.

24.3 The dates given are indicative dates only and it may be necessary to change these from time to

time to ensure a fair and robust process. Ruapehu District Council will endeavour to keep the

Participants advised of any changes as promptly as possible.

24.4 Ruapehu District Council reserves the right to:

24.4.1 Change the RFP process (including proposed evaluation methodology) at any time;

24.4.2 Terminate the RFP process at any time;

24.4.3 Not progress this RFP process through to the negotiation of supplier contracts;

24.4.4 Waive any irregularities or informalities in the RFP process, or in a RFP Submission;

24.4.5 Amend this RFP, or any associated documents;

24.4.6 Accept or reject any RFP Submission including tagged, non-conforming or alternative RFP

Submissions, and select any Participant or other party (whether or not that party was involved

in this RFP process) to proceed to the next phase, at its discretion.

24.5 The Participant expressly agrees that:

24.5.1 It did not use the improper assistance of Ruapehu District Council employees or ex-

employees, or information unlawfully obtained from Ruapehu District Council in compiling its

RFP Submission;

24.5.2 It is responsible for all costs and expenses arising from or related to:

The preparation and lodgement of its RFP Submission;

Any subsequent negotiation; or

Any other action or response in relation to this RFP.

24.5.3 It is responsible for all costs and expenses incurred by the Participant (or any other person

acting in connection with the proposal of the Participant) in relation to the RFP process and

that it assumes the risk that Ruapehu District Council may at any time exercise any or all of

the rights and discretions reserved to Ruapehu District Council in this RFP;

24.5.4 No legal or other obligations shall arise between the Participant and Ruapehu District Council

in relation to the conduct or outcome of the RFP process. It shall not have any rights against

Ruapehu District Council of any nature whatsoever arising from the RFP process and that

accordingly, it shall not make any claim of any nature against Ruapehu District Council,

including but not limited to seeking to recover from Ruapehu District Council (or any other

person associated with Ruapehu District Council) any costs incurred in the RFP process or in

respect of any lost expectation of profits;

24.5.5 That following the RFP process Ruapehu District Council may:

a) enter into negotiations with a preferred Participant; or

b) conclude this RFP process without negotiating or awarding all or any contracts.





PART D

SCHEDULES



PART D SCHEDULE 1 - RFP Response Forms

Participants are required to submit their responses on the forms provided. An electronic version of the

forms will be provided on receipt of the acknowledgment form (Volume 1 Part D Schedule 4 attached).

Please note:

Participants must complete a separate set of forms for each of the contracts packages they are

submitting for. If information is the same for different contract packages then Participants may

simply ‘cut and paste’ duplicate information from one set to the next;

The executive summary form is a ‘free form’ template where Participants may highlight important

aspects of their proposal(s)

Notes to completing the forms:

Each page of each form should have the Participants name and Contract Package name inserted

into the header

Participants should not alter font or font size

Participants may add tabs or other markers that will help evaluators find information in their

printed copies of the submissions



PART D SCHEDULE 2 – Evaluation and Negotiation process

Evaluation Team

Name Role

Tim Munro (Infracure) Evaluation Team Facilitator (non-scoring)

Warren Furner (RDC) Land Transport Manager - evaluator

Roger Coles (GHD) NZTA qualified evaluator

Stephen Fletcher (GHD) Evaluator

Andrea Nicol (RDC) Evaluator

Evaluation

The evaluation team will review the non price submissions (Envelope 1) and make an initial desk top

evaluation. The evaluation team will meet and agree initial scores and if necessary a majority vote will be

used to agree those scores. Any non – qualifying suppliers will be eliminated and advised.

Qualifying suppliers will then be interviewed and a final score agreed. Participants should note that

Council may invite other stakeholders to the interview as observers.

During this period independent staff or advisors will review the contents of all of the priced submissions

(Envelope 2) and resolve any anomalies with suppliers to give confidence that a like for like comparison

can be made.

Following non price evaluation suppliers will be given a supplier quality premium (SQP) based on their

non price score and calculated using the engineers estimate. This step may require an assessment of

the internal costs Council will incur or save in managing the contracts that may be added to or deducted

from the SQP as appropriate.

The price submissions (Envelope 2) will then be reviewed and adjusted for the SQP as appropriate.

Council will also calculate and consider the cost and benefit of managing the highest scoring contract

packages and whether any bundling should be considered.

The evaluation team will then review the overall result and determine if there are any further

considerations in terms of mix of services and contracts that will yield better value for Council and why –

including a final assessment of the cost of managing the preferred mix of contracts.

The Evaluation team will finalise the list of preferred suppliers to be invited to the detailed negotiation

stage.

Participants please note: the final evaluation may result in the highest scoring submission for a

single service being rejected in favour of an overall bundle of services that offers better value in

terms of Total Cost of Ownership – or vice versa.

This will conclude the evaluation period and the negotiation period will commence.

Negotiation

Preferred suppliers identified in the evaluation process may be invited to participate in a detailed

negotiation.



The purpose of the negotiation is to agree the following for the contract package or bundle of packages

being considered:

Details of methodology and contract team;

Details of price and price methodology; and

Contract terms and conditions. This will include a legal review as appropriate.

Following a successful negotiation preferred suppliers will then be recommended to Council to be

awarded a contract for services. If the negotiation is unsuccessful then Council will consider its options

which include (but are not limited to):

Conclude this RFP process without negotiating or awarding any contracts; or

Entering into negotiations with the next highest scoring Participant(s).



PART D SCHEDULE 3 – Evaluation attributes, weightings and scoring

Attribute Attribute Description Weighting (%)

Price Priced Schedule(s) 40%

Relevant skills The competence of the team that the supplier is proposing in

areas relevant to the outputs being procured

20%

Methodology The procedures and approach that the supplier proposes to

deliver the specified outcome or outputs

20%

RDC alignment The supplier’s alignment to RDC culture, values, outcomes

and fit with the team

20%

Scoring methodology

Score Description

90,95 or 100 Demonstrates exceptional compliance or ability to convey exceptional provision (or

added value) of the requirement

75,80 or 85 Requirements are fully covered in all material aspects

60,65 or 70 Requirements are adequately covered

50 or 55 Adequate with some deficiencies (or risks) that are not likely to have any adverse

effect

40 or 45 Barely adequate (with significant risks)and would need considerable improvement in

this attribute if selected

35 or less Total non-compliance or inability (or unresolvable risks) to convey provision of the

requirement

Note: for clarity, Participants are advised that a score of 35 or less in any attribute will result in that

submission being rejected and evaluation discontinued.



PART D SCHEDULE 4 – Acknowledgement Form


REQUEST FOR PROPOSAL FOR THE PROVISION OF

ROAD MAINTENANCE SERVICES

Request for Proposal ACKNOWLEDGEMENT FORM

We acknowledge receipt of your RFP dated 26 May 2014

We acknowledge and agree to conform with the RFP process and accept the basis upon which

Ruapehu District Council is undertaking the RFP process as set out in the RFP.

We will / will not attend a Participants interview during the week ending 13 June 2014. There will

be …….(insert number) attendees from our organisation.

We nominate the following person(s) to communicate with Ruapehu District Council on our behalf

in relation to the RFP and our RFP Submission:

Name of Person(s):

Position of Person(s):

Firm:

Address:

Telephone Number:

Email address:

For and on behalf of:

Authorised signatory

Name of firm and name of authorised signatory

PLEASE RETURN THIS ACKNOWLEDGEMENT FORM TO Cook Te Wano ([email protected])

or 59-63 Huia Street, Taumarunui BY 5pm 5 June 2014



PART D SCHEDULE 5 – Statement of Departures


REQUEST FOR PROPOSAL FOR THE PROVISION OF

ROAD MAINTENANCE SERVICES

Statement of Departures

1. There are no departures from the requirements of the RFP.

or

2. There are departures from the requirements of the RFP. The departures are described in the

attached table.

For and on behalf of:

Authorised signatory

Name of participant and name of authorised signatory

STATEMENT OF DEPARTURE

Description of the departure RFP Reference RFP Submission

Reference

Insert additional rows if required



PART D SCHEDULE 6 – List of Sub-Contractors

1.0 General Maintenance

Company Contact Name Email Land Line Cellphone Comments

Active Bridge Joints Ltd Jim Carson [email protected] 06 368 3522 027 686 8222

Dean Stewart Builders & Contractors Dean Stewart [email protected] 0800 004 488 0274 904 760

Doug Maclean Contracting Doug Maclean [email protected] 0274 445 981 / 027 240 1090

Downer Tony Hapi [email protected] 07 895 7186 027 748 1185

Fulton Hogan Bob Wilson [email protected] 027 33 55 334

George Conrad George Conrad 07 894 5822 Tree felling

Hiways Group Ltd Alton Johnston [email protected] 09 426 3419 021 719 043 pavement

stabilisation

Jeff Holdings Ltd Ewan Fraser [email protected] 07 894 5816 whole rock quarry

eg Rip Rap for flood

damage

Johnstone & Masters Ltd Dennis Curtis [email protected] 07 362 8636

Matiere Earthmoving Ltd Andrew Clark [email protected] 07 893 7889

McIntosh Excavators Paul Keenan [email protected] 0274 494 160

Middle Road Metal Supplies Phil Garland 0274 811 375

Mulch & Mow Ltd Duane Crow [email protected] 06 278 1441 0274 572 750

Murumuru Farms Ashley Cole 0274 340 217

Nottage Rabbit Nottage [email protected] 021 111 6514

Rhodes Contracting Ricky Rhodes [email protected] 06 385 8535 0274 32 32 10

Richard Fleury Ltd Richard Fleury [email protected] 027 241 3412




Riverview 2006 Ltd Maika Rauhina [email protected] 027 358 2079

Robert Carter Robert Carter [email protected] 07 896 7020

Rocket Excavations Ltd Matt Simm [email protected] 07 896 6955 027 421 0014 Emergency works,

supply and

construct rock walls,

minor

improvements

RST Environmental Solutions Robert Coulson [email protected] 021 661 258 Retaining walls and

hydroseeding

Ruapehu Civil Ltd John Kahu [email protected] 07 896 8712 0274 432 300

Steele Farming Anna Steele [email protected] 07 895 7470 021 1877391 Area of interest -

Oio & Retaruke (Oio

Road from

Mangaorakei Road

to the Lower

Retaruke)

Taumarunui Hire Barry Day 07 895 8558

TPP Contracting Ltd Russell Le Quesne [email protected] 07 896 8442 0274 975 945 Also interested in

Ohakune Mountain

Road work. Not

available for winter /

wet weather work

due to commitments

on mountain



2.0 Sealed Pavement Maintenance





Hiways Group Ltd Alton Johnston [email protected] 09 426 3419 021 719 043 pavement stabilisation




Nottage Rabbit Nottage [email protected] 021 111 6514 Footpaths

Parata Construction Ltd Hira Pirata [email protected] 0274 981 725


Rocket Excavations Ltd Matt Simm [email protected] 07 896 6955 027 421 0014 Emergency works, supply and

construct rock walls, minor

improvements





3.0 Unsealed Pavement Maintenance


Byfords Construction Ltd Sam De Vries [email protected] 027 497 1001



Jilesen Contractors Ltd Tony Jilesen [email protected] 0274 972 501








Stringfellow Contracts Graeme De Rose [email protected] 027 2818 450




4.0 Vegetation Control


Agspec Services Ltd Robert Meehan [email protected] 07 895 7555 027 224 7732

Cape Mowing Ltd Al Greenway [email protected] 06 758 8251 027 479 5692

Evergreen Landcare Malcolm Smith [email protected] 021 457 503

George Conrad George Conrad 07 894 5822 Tree felling

Green Stream Weed Control Nigel Atkinson [email protected] 0274 745 624







5.0 Heavy Maintenance and Improvements



Doug Maclean Contracting Doug Maclean [email protected] 0274 445 981 /

027 240 1090

Emmetts Civil Construction Ltd Jeremy Emmett [email protected] 06 349 1788 027 208 7560


George Conrad George Conrad 07 894 5822 Heavy equipment

Hiways Group Ltd Alton Johnston [email protected] 09 426 3419 021 719 043

Jeff Holdings Ltd Ewan Fraser [email protected] 07 894 5816 whole rock quarry eg Rip Rap

for flood damage



Kururau Contracting Dave Porritt [email protected] 0274 841 675



Mike Collier Contracting Mike Collier [email protected] 07 892 2858 0274 036 497





Rocket Excavations Ltd Matt Simm [email protected] 07 896 6955 027 421 0014 Emergency works, supply and

construct rock walls, minor

improvements




RST Environmental Solutions Robert Coulson [email protected] 021 661 258 Retaining walls and

hydroseeding


Steele Farming Anna Steele [email protected] 07 895 7470 021 1877391 Area of interest - Oio & Retaruke

(Oio Road from Mangaorakei

Road to the Lower Retaruke)


TPP Contracting Ltd Russell Le Quesne [email protected] 07 896 8442 0274 975 945 Also interested in Ohakune

Mountain Road work. Not

available for winter / wet

weather work due to

commitments on mountain



6.0 Pavement Rehabilitation




Hiways Group Ltd Alton Johnston [email protected] 09 426 3419 021 719 043 pavement stabilisation

J & J Walters Ltd Andrew Walters [email protected] 027 289 2120





Stringfellow Contracts Graeme De Rose [email protected] 027 2818 450




7.0 Reseals




J & J Walters Ltd Andrew Walters [email protected] 027 289 2120






8.0 Capital Bridge Repairs


Active Bridge Joints Ltd Jim Carson [email protected] 06 368 3522 027 686 8222



Emmetts Civil Construction Ltd Jeremy Emmett [email protected] 06 349 1788 027 208 7560





Mike Collier Contracting Mike Collier [email protected] 07 892 2858 0274 036 497

Richard Fleury Ltd Richard Fleury [email protected] 027 241 3412





10.0 Roadside Plant Pest Control


Agspec Services Ltd Robert Meehan [email protected] 07 895 7555 027 224 7732

Cape Mowing Ltd Al Greenway [email protected] 06 758 8251 027 479 5692

Evergreen Landcare Malcolm Smith [email protected] 021 457 503

Green Stream Weed Control Nigel Atkinson [email protected] 0274 745 624






Documents

Request for Proposal REF: 002/2014 REQUEST FOR PROPOSAL ... · Dear NN Thank you for your submission to our Road Maintenance contracts Expression of Interest (EOI). We have been encouraged