REQUEST FOR PROPOSAL HVAC PREVENTATIVE … · hvac preventative maintenance and repair questions and answers rfp no. s17-002 q&a #: 1 ... i tripcharge servictr charge 25.00 25.00

REQUEST FOR PROPOSAL

HVAC PREVENTATIVE MAINTENANCE AND REPAIR

QUESTIONS AND ANSWERS

RFP No. S17-002 Q&A #: 1 Date: March 30, 2017

Please note the clarification and/or additional information for the solicitation referenced above.

1. Q: Are as-builts available for the noted buildings?

A: Not in the timeframe of the solicitation, however, the successful respondent, once awarded, can inquire as to what is on file with the building inspections department that may have archives available.

2. Q: 4.1.11 mentions a dye requirement. Is leak detection also acceptable?

A: Yes.

3. Q: Are respondents to wait to price out the TBD areas?

A: Yes. The TBD areas do not require a price at this time.

4. Q: Are filter changes required with this scope of work?

A: No. A separate vendor is in place for filters. A copy of a recent invoice with filter-type detail is attached.

5. Q: The solicitation states that no price increase shall be permitted. Is it expected that there shall be no price increase for the first 3-year term or for both 1-year renewals also?

A: A price increase is not permitted without cost-of-service delivery verification and approval by the City. The price of services specified cannot increase more than 25% over the life of the agreement including the renewal periods.

6. Q: Attachment C lists the Golf Course. Is this the Crystal Falls Golf Course?

A: Yes.

7. Q: Is the sign-in sheet available from the pre-solicitation meeting?

A: Yes. Attached.

Approved by _________________________________________

Joy Simonton, General Services Manager

\‘

INVOICETEX-AIR FILTERS I AIR RELIEF TECHNOLOGIES, INC. INVOICE NUMBER:

5757 EAST ROSEDALE STREETFORT WORTH, TEXAS 76112 258641wwwexeJrfiItercom

INVOICE DATE:

FAX (817) 496-3430

Oct 17, 2OI6AGE:

ISOLD TO: SHIP TO:

CITY OF LEANDER REF:SO#301 16802200 WEST W1LUS STLEANDER,TX 78641

CUSTOMER ID CUSTOMER P0 PAYMENT TERMS

I-FANflFR(ITY(F I M.f ‘A t-

__________

;

___________________________________ ______

QUANTITY ITEM DESCRIPTION BACKORDER UNIT PRICE EXTENSION

1 JOB PUBLIC WORKS6 XPLT$141 8X14X1 PLEAT 3. 43 20. 581 XPLT123O1 12X30X1 PLEAT 4. 19 4. 192 PLT12121 12X12X1 PLEAT 2.25 4.501 PLT16252 16X25X2 PLEAT 2.66 2.66

10 INSTALL INSTALL FILTER FEE/SERVICE 1. 50 15. 00I TRIPCIIARGE SERVICE TRIP CHARGE 25.00 25. 001 TOTALI JOB t ADAMS HOUSE1 PL120301 20X30X1 PLEAT 3. 46 3. 461 INSTALL INSTALL FILTER FEE/SERVICE 1. 50 1. 501 TRIPHARGE SERVICE TRIP CHARGE 25. 00 25. 001 TOTAL (OTAIW)

— 1 JOB #2 PLT2O2O1 20X20X1 PLEAT 2. 40 4. 802 INSTALL INSTALL FILTER FEE/SERVICE 1. 50 3. 00I TRIPCHARGE SERVICTR CHARGE 25.00 25.001 TOTAL 0 - 01 JOB # LIBRARY

10 PLT16162 16X16X2 PLEAT 2.56 25.60

SUBTOTAL

SALES TAX Continued

FREIGHT ContinuedCHECK NO:

TOTAL INVOICE AMOUNT

PAYMENT RECEIVED ContinuedORDERS NOT PICKED UP WITHIN 10 DAYS OF INVOICE

DATE WILL BE SHIPPED AT CUSTOMERS CHARGE

***$PECIAL SIZES NON RETURNABLE

TOTAL

Continued

TEX-AIR FILTERS I AIR RELIEF TECHNOLOGIES, INC.iN\,rIE

5757 EAST ROSEDALE STREETFORT WORTH, TEXAS 76112

www.texairfiIters.com 258641(81 7) 261-3791 INVOICE DATE:

FAX (817) 496-3430

Oct 17, 201 6GE;

2SOLD TO: SHIP TO:

CITY OF LEANDER REF:SO#301 16802200 WEST WILLIS STLEANDER,TX 78641


IFANflFITYf)F I rit ‘n

hT1t[;QUANTITY ITEM DESCRIPTION BACKORDER UNIT PRICE EXTENSION

2 PLT16251 16X25X1 PLEAT 2. 37 4. 746 PLT20251 20X25X1 PLEAT 2. 69 16. 14I XPLT16182 16X1$X2 PLEAT 4. 50 4. 501 HW16254 16X25X4 3/8 HONEYWELL 15. 17 15. 171 HW2025438 20X25X4 3/8 HONEYWELL 15. 17 15. 17

21 INSTALL INSTALL FILTER FEE/SERVICE 1. 50 31. 501 C’flITC’ ‘l Tfl cirAnrr’ I t) fifi C) flflI I111rntuuJE )IM1V1i11 fUUiLUE tJ.UU t,).UU

1 TOTAL TOTAL: 137.81 JOB# MASONH2 PLT16251 16X25X1 PLEAT 2.37 4.742 INSTALL INSTALL F FEE/SERICE 1. 50 3. 00I TOTAL TOTAL: 3. 51 JOB# CITY L 5’ c

— 9 PLT2O2OI 20120 PLEAT 2. 40 21.602 PLT14251 14X25X1 PLEAT 2. 30 4. 601 XPLT14241 14X24X1 PLEAT 4. 19 4. 191 XPLT2O221 20X22X1 PLEAT 4. 70 4. 70

13 INSTALL INSTALL FILTER FEE/SERVICE 1. 50 19. 501 TRIPCHARGE SERVICE TR P CHARGE 25.00 25. 001 TOTAL TOTAL: . 59

SUBTOTALContinued

SALES TAXContinued

FREIGHTCHECK NO:


PAYMENT RECEIVED ContinuedORDERS NOT PICKED UP WITHIN 10 DAYS OF INVOICE

DATE WILL BE SHIPPED AT CUSTOMERS CHARGE

***SPECIAL SIZES NON RETURNABLE*

TOTAL

TEXAIR FILTERS I AIR RELIEF TECHNOLOGIES, INC.5757 EAST ROSEDALE STREET

FORT WORTH, TEXAS 76112www.texairfilters.com

(817) 261-3791FAX (817) 496-3430

CITY OF LEANDER200 WEST WiLLIS STLEANDER,TX 78641

REF:SO#301 16802


I.1l:1ilp II3I[cIII[.]. j:Iij,..i

HANflA ‘ 4f PFI I1t” 11I1tJfjeIJiiHI’ •IIf.i ;L1.t.J;1,J2I;

1 lOB I FIRE STATION 15 XPLT 14241 14X24X1 PLEAT 4. 19 20.951 PLT14251 14X25X1 PLEAT 2. 30 2. 306 INSTALL INSTALJ4ILThj? FEE/SERVICE 1. 50 9. 001 TOTAL TOTAIf$32. 2J1 JOB U fIRE [ATJ4 23 PLT2O2O1 20X20X1 PLEAT 2. 40 7. 203 INSTALL INSTALL FILTER FEE/SERVICE 1. 50 4. 501 TRIPCHARGE SERVICE,Th]1 CHARGE 25.00 25.001 TOTAL TOTAL:1 TflT) 44 flRT Tf9? ThT?fl9’I JUD if rvLIi..I1 Vhf I

1 PLT162O1 16X20X1 PLEAT 2. 34 2. 345 PLT1212I 12X12X1 PLEAT 2.25 11.256 PL120201 20X20X1 PLEAT 2.40 14.407 PL120251 20X25X1 PLEAT 2.69 18.833 XPLT2O221 20X22X1 PLEAT 4. 70 14. 101 XPLT2O361 20X36X1 PLEAT 6. 79 6. 79

23 INSTALL INSTALL FILTER FEE/SERVICE 1. 50 34. 50I TRIPCHARGE SERVICE JRW HARGE 25.00 25.001 TOTAL TOTAL :i27. 29

SOLD TO: SHIP TO:

INVOICEINVOICE NUMBER:

258641INVOICE DATE:

Oct 17, 201 6GE:

3

- I-FAkWQtITWF

CHECK NO:

ORDERS NOT PICKED UP WITHIN 10 DAYS OF INVOICEDATE WILL BE SHIPPED AT CUSTOMERS CHARGE

SUBTOTAL

SALES TAX

FR El GHT


PAYMENT RECEIVED

ContinuedContinued

Continued

TOTAL

SPECIAL SIZES NON RETURNABLE

TEXAIR FILTERS / AIR RELIEF TECHNOLOGIES, INC. II\1fIOIcER:5757 EAST ROSEDALE STREET

FORT WORTH, TEXAS 76112www.texair1iIters.com 258641

(817) 261-3791 INVOICE DATE:

FAX (817) 496-3430

Oct 1 7 20164GE:

4SOLD TO: SHIP TO:

CITY OF LEANDER REF:SO#30J 16802200 WEST WILLtS STLEANDER,TX 78641


LEANDERCITYOF rit n nI-1;lJI. II.I[c-L’di[.]i 1IIJ’7..I ‘lIJl’J..’,i

CHHANDARA LOC PVERY 11/16/16•;J1.1t.];1’]: IJIJ:1

1 lOB U STORAGE/GYM1 flT’PC)flflfll flAVflV1 flTTA’C Cl Cl AflI LLIUUI t,VAt,t.JAI fLIt1I . kV t. ‘W

1 PLT16251 16X25X1 PLEAT 2. 37 2. 372 INSTALL INSTALfrEItR FEE/SERVICE 1. 50 3. 00I TOTAL TOTAL :($7. zV1 JOB U FIRE AI[f/PERMITTING

18 PLT20302 20X30X2 PLEAT 3.60 64.804 PLT16252 16X25X2 PLEAT \\ ‘1y 2.66 10.64

22 INSTALL INSTALL FILTER FEE/SERVICE N 1. 50 33.001 TRIPCHARGE SERVICE 3RIP cHARGE

/

,. 25.00 25.001 TOTAL TOTAL:K158.44,-1\ /I COIL COIL Nf4G 07’ 40.00 40.00

CITY OF LEANDERINVO(CE

,APROVE)-l7)

//Autlbo S,gnatur

) , fl1 POM BIarkett1(j

SUBTOTAL737.21

SALES TAX

FREIGHTCHECK NO:

PAYMENT RECEIVED


737.21

TOTAL7f7 51

ORDERS NOT PICKED UP WITHIN 10 DAYS OF INVOICEDATE WILL BE SHIPPED AT CUSTOMERS CHARGE

SPECIAL SIZES NON RETURNABLE

Cit3 °t Leanôer

Mandatory Pre-Solicitation Meeting Sign-In Sheet

3/23/2017

Q17-002

HVAC PREVENTATIVE MAINTENANCE AND REPAIR

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REQUEST FOR PROPOSAL HVAC PREVENTATIVE … · hvac preventative maintenance and repair questions and answers rfp no. s17-002 q&a #: 1 ... i tripcharge servictr charge 25.00 25.00