Request for Proposal Building Official 20111

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REQUEST FOR PROPOSAL

Building Official

The Rural Municipality of Laird #404 is seeking competitive proposals for a

professional building inspector to service the municipality.

1. INTRODUCTION

The R.M. of Laird #404 Building Official Committee comprised of the administrator, reeve and council member willreview proposals for the services of a professional building inspector on Thursday, October 20th, 2011

2. BACKGROUND

The Rural Municipality of Laird #404 is a diverse and beautiful place to live, grow, and play. It is comfortably located15 minutes north of the City of Saskatoon, 10 minutes west of Rosthern, a half hour south of Blaine Lake, andboarders along the shore of the North Saskatchewan River. Its this location that drew settlers from Europe in the

1800s as the railway building era began making the area into a staging and supply centre. The Town of Waldheim,Village of Laird, and the Village of Hepburn are all historic western urban municipalities which sit in the heart of theR. M. of Laird #404.

In recent years, this municipality has experienced growth pressure in such a manner that subdivision and building hasbecome very popular. As a result building permits in the past 5 years have increased from 9 permits to 27 permits

annually. The majority of these permits have been residential in nature, including new construction, additions,basement developments, and decks. In 2011, there have been 22 building permits issued to date.

The areas to be noted are the new developments that have been subdivided within the R.M. of Laird #404: SariliaCountry Estates and Silver Willows. Sarilia Country Estates borders the R.M. of Corman Park and is 3 km north ofthe urban municipality of Langham. Sarilia currently has approximately 140 property lots yet to be developed. Sariliaestimates 10 new building starts for 2012. Their past estimates have been accurate. These properties are locatedalong the North Saskatchewan Riverbank and require the Slope Stability Study PMEL File No. S04-5143 to befollowed. Please feel free to review Sarilias website atwww.sarilia.com.

North Sarilia Development
http://www.sarilia.com./http://www.sarilia.com./http://www.sarilia.com./http://www.sarilia.com./http://www.sarilia.com./


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Building Official

South Sarilia Development

Silver Willows borders Highway 12 and is approximately 12 miles from the community of Hepburn. This developmenthas the potential for a total of 16 property lots that will be available for construction in the future. This development

requires knowledge of the hydrogeological investigation of the PMEL File No. S10-7285. Please see the Silver Willowsmap below.


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Building OfficialOne other ratepayer who resides along Highway 12 has also done extensive research in developing their property intoresidential acreages. Other potential building sites are randomly scattered throughout the municipality.

3. EXTENT OF SERVICES

3.2 The Building Official will agree to at all times to provide competent and professional building

plan reviews and inspection services to the R.M. of Laird #404. The Building Official will exercise careand diligence and respond in a timely fashion to the projects being reviewed.

3.3 The Building Official will provide a plan review of submitted building plans and relateddocuments to ascertain whether they meet the requirements ofThe Uniform Building and AccessibilityStandards Act and regulations, The National Building Code of Canada, and its reference standards.

3.4 A Plan Examination Report and a follow-up letter will be forwarded to the municipality in reference tothe submitted sets of plans. The Plan Examination Report will note any building code deficiencieswhich will require correction.

3.5 The Building Official will provide preliminary reviews and consultations with designers and builders asmay be required.

3.6 The Building Official will provide routine on site inspections and a Periodic Inspection Report will besent to the R.M. of Laird #404 after each inspection. These reports will indicate the date of theinspection and identify any infractions ofThe Uniform Building and Accessibility Standards Actandregulations or any other infraction.

3.7 Enforcement of infractions will be at the discretion of the R.M. of Laird #404 and the R.M. of Laird#404 will be responsible to ensure the infractions are correct.

3.8 Should the R.M. of Laird #404 wish The Building Official to undertake enforcement of theinfraction in articles 3.3 and/or 3.6, the R.M. of Laird #404 must by resolution in council appointsaid Building Official.

3.9 Upon substantial completion of the project, The Building Official will send all documentation and/orplans (if any) of the projects to the R.M. of Laird #404 for their permanent storage. Substantialcompletion means: the project is ready for use or is being used for the purposes intended.

4. BUDGET

Terms and timelines for payment will be negotiated in the contract for services, but based on receipt of written

invoices from the Building Official for services completed.

5. PROPOSAL REPSONSE GUILDELINES

To ensure a proposal is considered for evaluation it should include all the information requested and be presented in

the order described below:

5.1 Cover Letter

A cover letter, dated and signed by a person authorized to negotiate, make commitments, and provide anyclarifications with respect to the proposal on behalf of the bidding official or firm. Provide a statementindicating your companys understanding of the proposed project and the deliverables required. Provide anindication of any proposed deviations or exceptions to the terms and conditions outlined in this RFP document.The main features and benefits of the proposed work should also be identified.


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Building Official

5.2 Building Official Resources

Qualifications, Experience and Insurance

Building Official Team

Identify the lead building official and provide a breakdown of qualification for each member of the teamincluding:

Name;

Role;

Responsibility;

Location;

Estimated amount of time for each plan review;

Resume showing:

Education;

Professional certifications; and

Length and type of experience

Insurance Coverage for Errors and Omissions and Commercial General Liability

References

Please supply three client references for your company or lead building official, including the name andaddress of each reference, and the name, title and phone number of the contact person.

5.3 Innovation

Provide details of any possible innovative ideas, suggestions, improvements, recommendations, or

opportunities for improvement that would enhance the plan review process or required outcomes indicatedwithin this RFP.

5.4 Costs and Charges

Provide an all inclusive cost quotation in Canadian funds for a contract. Identify the expected costs and theirallocation, ie. Approximate breakdown of the costs for each deliverable plan reviews, inspections, travel,professional wages/fees, and any sub-contracted services.

6. SUBMISSION

As a potential supplier of these professional services, you are invited to submit a proposal to provide professionalbuilding official services in accordance with the terms, conditions, detailed in this document.

One (1) Microsoft Word version of your proposal emailed or mailed to the address below:

R.M. of Laird #404

Box 160

Waldheim, Saskatchewan S0K 4R0

Closing date and time:

October 19, 2011 at 4:00 p.m. Saskatchewan Time.

[email protected]

The time for closing of proposals will be determined by the time shown on the time and date clock located at the R.M.of Laird office.

Proposals received after the closing time may not be considered.


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Building Official7. INQUIRIES

Inquiries, interpretations, and questions regarding this RFP are to be directed to Sandra Galambos, in writing, [email protected]. Please do not contact other members of the R.M. of Laird #404 prior to consideration of yourbid.

Written email questions may be received up to October 19, 2011. Verbal questions may be asked at any time during

regular business hours at the R.M. of Laird #404 office, but verbal responses are not binding on either party.

8. RFP PROCESS

Upon closing, the R.M. of Laird #404 will review all proposals for completeness. Only completed proposals will bebrought forward for further consideration. Eligible proposals will be evaluated based on the response guidelines insection 4 and financial competitiveness.

9. PERIOD OF AGREEMENT

The term of any contractual agreement will be from the date of award and is indefinite or upon written notice byeither party, 90 days upon receipt of the notice.

10. SELECTION OF SUCCESSFUL BUILDING OFFICIAL

Selection will be based on the building officials qualifications and knowledge; related work experience and depth ofexperience; overall strength of proposal; and proposed remuneration.

Building Officials and their sub-contractors may be required to participate in an interview prior to awarding thecontract. The R.M. of Laird #404 reserves the right to reject any or all proposals and to accept the proposal deemedmost favourable to the interest to the ratepayers of the R.M. of Laird.

11. CONTRACT NEGOTIATION

R.M. of Laird #404 will negotiate a contractual agreement with the preferred building official. If the R.M. of Laird#404 is unable to negotiate an acceptable contractual agreement with the preferred building official, then the second

preferred building official may be selected and a contractual agreement developed. The R.M. of Laird #404 at anytime and without liability may or withdraw from negotiations with any potential building official.

12. TERMS AND CONDITIONS

12.1 The R.M. of Laird #404 will not be responsible for any costs incurred in preparing and submittingproposals and/or attending interviews. The R.M. of Laird #404 accepts no liability of any kind to abuilding official prior to the signing of a contract.

12.2 Building Officials may amend or withdraw their proposals prior to the closing date and time specified in

the RFP by way of written or faxed notice to the stated to the R.M. of Laird #404 stated on this RFP.After the closing date and time, proposals may not be withdrawn.

12.3 Proposals submitted shall be final and may not be altered by subsequent offerings, discussions, orcommitments unless the building official is requested to do so by the R.M. of Laird #404.

12.4 The building official must identify any information in its proposal that it considers to be confidential orproprietary.
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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Building Official12.5 All proposals and accompanying documentation received under this competition will become the

property of the R.M. of Laird #404 and will not be returned.

12.6 There R.M. of Laird #404 reserves the right to accept or reject, in whole or in part, any or allproposals.

12.7 The R.M. of Laird #404 reserves the right to cancel and/or re-issue this RFP at any time for anyreason without penalty.

12.8 Prices quoted are to be held firm for a minimum of 120 days following the RFP closing date, and shallremain in effect through the duration of an agreement.

12.9 The successful building official agrees to obtain and maintain all professional certifications and licencesnecessary to lawfully provide the services required under this request for proposal.

Documents

Request for Proposal Building Official 20111