Request for Proposal 5224,5 - Hillsborough County, Florida€¦ · Request for Proposal 5224,5 HILLSBOROUGH COUNTY BOARD OF COUNTY COMMISSIONERS Page 1 of 61 Request for Proposal

Request for Proposal 5224,5

HILLSBOROUGH COUNTY BOARD OF COUNTY COMMISSIONERS Page 1 of 61


Title Safe and Sound Hillsborough Fiscal Agent ServicesAmendment Date 25-FEB-2015 15:16:24

Amendment Description Extended RFP Opening Date to March 23, 2015.

Close Date 23-MAR-2015 14:00:00 Open Date 25-FEB-2015 15:16:25Time Zone Eastern Time

Please submit your response to:

Company HILLSBOROUGH COUNTY BOARD OF COUNTY COMMISSIONERSBuyer Kersey, Christopher

Location BOCCOU601 E Kennedy BlvdTampa, FL United States

Phone Not SpecifiedFax

Email [email protected]

When submitting your response, please include the following information.

Your Company NameAddress

Contact Details



Table of Contents

1 Header Information....................................................................................................................................................................................3

1.1 General Information..........................................................................................................................................................................3

1.2 Terms.................................................................................................................................................................................................3

1.3 Requirements.....................................................................................................................................................................................3

1.4 Attachments.....................................................................................................................................................................................18

1.5 Response Rules..............................................................................................................................................................................

2 Price Schedule..........................................................................................................................................................................................20

2.1 Line Information.............................................................................................................................................................................20

2.2 Line Details.....................................................................................................................................................................................20

2.2.1 Line 1......................................................................................................................................................................................20

2.2.2 Line 2......................................................................................................................................................................................20

2.2.3 Line 3......................................................................................................................................................................................20



1 Header Information

1.1 General InformationTitle Safe and Sound Hillsborough Fiscal Agent Services

Amendment Date 25-FEB-2015 15:16:24Amendment Description Extended RFP Opening Date to March 23, 2015.

Open Date 25-FEB-2015 15:16:25Close Date 23-MAR-2015 14:00:00Time Zone Eastern Time Buyer Kersey, Christopher

Quote Style Sealed Email [email protected] Request for Proposal Outcome Blanket Purchase Agreement

1.2 TermsEffective Start Date Not Specified Effective End Date Not Specified

Ship-To Address Multiple (See Below)See BelowTampa, FL 33601United States

Bill-To Address CCC-County Finance-AP (Global)PO BOX 1110Tampa, FL 33601-1110United States

Payment Terms NET 30 DAYS Carrier Best WayFOB FOB - Destination Freight Terms Freight Included

Currency USD (US Dollar) Price Precision AnyTotal Agreement Amount

(USD)Not Specified Minimum Release

Amount (USD)Not Specified

1.3 Requirements

AffirmationName of person submitting the Bid/Proposal.

........................................................................................................................................................................Provide your answer below

Title of person submitting the Bid/Proposal.


I represent that I am at least eighteen (18) years of age.

........................................................................................................................................................................Circle one from the response values below:

Yes I represent that the printing of my name and the submittal of a Bid/Proposal is intended to authenticate this writing and to have the same force and effect as my manual signature.


Yes I represent that I am either authorized to bind the Bidder/Proposer, or that I am submitting the Bid/Proposal on behalf of and at the direction of the Bidder's/Proposer's representative authorized to contractually bind the Bidder/Proposer.



Affirmation


Yes I represent that the Bidder/Proposer and/or its applicable representative(s) has reviewed the information contained in this Bid/Proposal and that the information submitted is accurate.


Yes At this present time, we understand all requirements and state that as a serious Bidder/Proposer we will comply with all the stipulations included in this Solicitation Document. The above-named Bidder/Proposer affirms and declares: That the Bidder/Proposer is of lawful age and that no other person, firm or corporation has any interest in this Offer or in the Contract proposed to be entered into. That this Offer is made without any understanding, agreement, or connection with any other person, firm or corporation making a Offer for the same purpose, and is, in all respects, fair and without collusion or fraud. That the Bidder/Proposer is not in arrears to Hillsborough County upon debt or contract and is not a defaulter, as surety or otherwise, upon anyobligation to Hillsborough County. That no officer or employee or person whose salary is payable, in whole or in part, from the County Treasury is, shall be or become interested, directly or indirectly, surety or otherwise in this Offer; in the performance of this Contract; in the supplies, materials, equipment, and Services and/or Work to which they relate; or in any portion of the profits thereof. That the Bidder/Proposer has carefully examined the site where the Services and/or Work are to be performed and that, from the Bidder's/Proposer's own investigations, the Bidder/Proposer is satisfied with the nature and location of the Project and/or Work to be performed; the character, quality and quantity of materials; the kind and extent of the equipment and other facilities needed for the performance of the Services and/or Work; the general and local conditions, all difficulties to be encountered; and all other items which may in any way affect the performance of the Services and/or Work. That the Bidder/Proposer has not altered the original Solicitation Document in any way and further understands that any such alteration of the original Solicitation Documentmay result in rejection of the Bidder's/Proposer's Offer. Bidder/Proposer understands that Section 287.135, Florida Statutes, prohibits agencies and governmental entities from contracting with companies for goods and/or services that are One Million Dollars ($1,000,000.00) or more, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. Both lists are created pursuant to section 215.473, Florida Statutes. Bidder/Proposer hereby certifies that Bidder/Proposer is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. Bidder/Proposer understands that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject Bidder/Proposer to civil penalties, attorney's fees and/or costs.


Yes General Requirements

Deviation(s): Any representation of deviation(s) may cause this Bid to be rejected by Hillsborough County. The following representsevery deviation (itemized by number) to the foregoing Invitation to Bid upon which this Bid is based.

........................................................................................................................................................................Type Optional........................................................................................................................................................................Provide your answer below

In the event an Agreement is executed upon the award of this Invitation to Bid to the Bidder, the County will provide Successful Bidder with a copy of the executed Agreement, if applicable. The County prefers to provide the document via electronic mail (e-mail). However, if Bidder wishes to receive an original hard copy of the executed Agreement, it can be mailed. Indicate the delivery method desired.


Send electronic version Send hard copy via U.S. Mail

Bidder is currently set up with a merchant account to accept payment by VISA credit card and will accept payment from the County by VISA account through the ePayables electronic payment solution. Note: If Bidder is already enrolled in the County's ePayables



General Requirementssolution for an existing contract/award, the Bidder will automatically receive payment using their enrolled solution in the event the Bidder is the Successful Bidder.


Yes No

Bidder will accept payment from the County by direct deposit through the ACH electronic payment solution. Note: If Bidder is already enrolled in the County's ACHsolution for an existing contract/award, the Bidder will automatically receive payment using their enrolled solution in the event the Bidder is the Successful Bidder.


Yes No

Pursuant to the SPECIAL TERMS AND CONDITIONS that allows the Contract to be available to all government agencies, departments, and municipalities, does the Bidder agree to make the contract and bid prices submitted available to all government agencies, departments, and municipalities? The Bidder's choice to make the contract available (or not) will NOT be considered in the award of the Bid.


Yes No

Pursuant to the SPECIAL TERMS AND CONDITIONS, the County may, during the period of twelve (12) months from the dated ofaward, require additional units depending on the requirements and availability of funds. Bidders are requested to indicate the number of months they will extend their bid prices, terms and conditions. The Bidder's choice to extend (or not) the Bid Price(s) will NOT be considered in the award of the Invitation to Bid.


0 1 2 3 4 5 6 7 8 9 10 11 12

Schedule of Bidder's Qualifications/References 11. Project Name:


1. Contracted With:




Schedule of Bidder's Qualifications/References 1

1. Contact Person:


1. Address:


1. Telephone Number:


1. Fax Number:


1. E-mail Address:


1. Project Description:





1. Project Amount:

........................................................................................................................................................................Value Type Numeric Value only........................................................................................................................................................................Provide your answer below

1. Project Period From:

........................................................................................................................................................................Value Type Date Value only........................................................................................................................................................................Provide your answer below

1. Project Period To:

........................................................................................................................................................................Value Type Date Value only........................................................................................................................................................................Provide your answer below

1. Indicate your firm's status on this project.


Prime Contractor Subcontractor



2. Contracted With:





2. Contact Person:


2. Address:




2. Fax Number:


2. E-mail Address:







2. Project Amount:

........................................................................................................................................................................Type OptionalValue Type Numeric Value only........................................................................................................................................................................Provide your answer below

2. Project Period From:

........................................................................................................................................................................Type OptionalValue Type Date Value only........................................................................................................................................................................Provide your answer below







........................................................................................................................................................................Type Optional........................................................................................................................................................................Circle one from the response values below:




3. Contracted With:


3. Contact Person:


3. Address:







3. Fax Number:


3. E-mail Address:




3. Project Amount:

........................................................................................................................................................................Type OptionalValue Type Numeric Value only........................................................................................................................................................................Provide your answer below



Schedule of Bidder's Qualifications/References 3 3. Project Period From:





........................................................................................................................................................................Type Optional........................................................................................................................................................................Circle one from the response values below:


Equal Employment Opportunity Requirements STATEMENT OF COMPLIANCE THE BIDDER REPRESENTS THAT THE INFORMATION SUBMITTED HEREIN IS TRUE AND CORRECT. THE BIDDER ASSURES HILLSBOROUGH COUNTY OF ITS COMPLIANCE WITH FEDERAL, STATE AND COUNTY AFFIRMATIVE ACTION AND EQUAL EMPLOYMENT OPPORTUNITY REQUIREMENTS. THE BIDDER FURTHER ASSURES THAT IT AND ITS SUBCONTRACTOR'S/SUBRECIPIENT'S FACILITIES ARE ACCESSIBLE TO THE HANDICAPPED (IF APPLICABLE). INSTRUCTIONS As a Bidder /Contractor with the County, you are urged to carefully review the Equal Employment Opportunity Affirmative Action Questionnaire and respond to it as it relates to your own employment practices. Please note particularly that: Where federally-assisted contracts are involved, the Bidder/ Contractor is bound by Revised Order No. 4 (41 CFR Part 60-2) and Executive Order 11246 of September 24, 1965 as amended, by Executive Orders 11375 and 12086; or Title VI of the Civil Rights Act of 1964 and Federal contract Compliance "bid conditions" in the proposal package. The Bidder/Contractor must complete all forms of this Equal Employment Opportunity Affirmative Action Questionnaire if the total amount of the Contract is equal to or exceeds $10,000. If at any time there arises a question, problem or need for assistance in meeting the equal opportunity requirements on County contracts, please contact Hillsborough County's Economic Development Department, DM/DWBE & SBE Programs Section, P.O. Box 1110, Tampa, Florida 33601, (813) 914-4028. SANCTIONS AND PENALTIES Failure to comply with the Equal Opportunity and Affirmative Action requirements adopted by the Board of County Commissioners of Hillsborough County may result in suspension or debarment of the firms or individuals involved. Debarment of firms by Hillsborough County for activity contrary to this program will be carried out according to the debarment procedures contained in the Hillsborough County Procurement Manual. Said firm or individual will be notified by registered mail of said suspension or debarment and may appeal suspension or debarment through the procedure set forth in the Procurement Manual. The Board of County Commissioners encourages each Bidder to submit EEO documentation with its Bid. The Board of County Commissioners also reserves the right to reject any Bids from firms who have previously failed to perform properly and who have done so by commission or omission of an act of such serious or compelling nature that the act indicates a serious lack of business integrity or honesty or willingness to comply. FIRM'S CIVIL RIGHTS STATUS All responding firms/Bidders are requested to carefully review the following questions and provide responses as it relates to the firm's/Bidder's own affirmative action and equal opportunity practices.



Equal Employment Opportunity Requirements

........................................................................................................................................................................Type No Response Required Provide a copy ofyour organization's Affirmative Action Plan or Program (if not submitted within the past twelve (12) months). A written Affirmation Action Plan or Program is required if the firm has fifteen (15) or more employees. If the firm has fewer than fifteen (15) employees, then an Affirmative Action Policy Statement is required.


Copy is attached to Bid/Proposal Copy has been submitted with the past twelve (12) months

Workforce Analysis by race/sex and EEO Category.


If organization receives federal/state/local funding, please list source and dollar amount.


Name of person designated as EEO representative.


Is the organization receptive to on-site reviews?


Yes No

Does the organization have a procedure for resolving discrimination complaints?


Yes No

Has your firm been charged with discrimination within the past eighteen (18) months? If yes, how many charges, nature of charge(s); when; and where?




Equal Employment Opportunity Requirements

Do you anticipate hiring additional staff to perform this Contract? If yes, please provide the number of positions and type of position(s).


Please provide a copy of the company's Affirmative Action/Equal Employment Opportunity Policy Statement, signed and dated by the Chief Executive Officer.


Copy is attached to Bid/Proposal Copy has been submitted with the past twelve (12) months

Disadvantaged Minority-Disadvantaged Women Business Enterprise Good Faith Effort Determination Form has been downloaded, completed, and uploaded into Bid.


Yes No

Equal Opportunity Questionnaire has been downloaded, completed, and uploaded into Bid.


Yes No

DESCRIPTION OF FIRM, PROJECT PERSONNEL, AND KEY SUBCONSULTANT FIRMS

Prime Firm or Individual: A. History, number of years in business in Florida, and staff size.


Prime Firm or Individual: B. Location of office which will perform the work.


Prime Firm or Individual: C. Attach Copies of typical Employee Benefits information, i.e. number of holidays, vacation, sick or paid time Off (PTO), any disability and health benefits that are available to full and part?time staff.


Copies are attached



DESCRIPTION OF FIRM, PROJECT PERSONNEL, AND KEY SUBCONSULTANT FIRMSCopies are not attached

Prime Firm or Individual: D. Describe the qualifications, experience, and curriculum vitae of the primary individuals who will provide the Services. Describe what each such individual will do.


Prime Firm or Individual: E. Provide a summary of all other staff and other resources (i.e. specialists, associates or subcontractors) tobe used, with a brief resume of such other individuals or firms.


Prime Firm or Individual: F. Please attach a copy of your most recently completed financial audit.


Copy is attached Copy is not attached

Sub Consultant Firms (if applicable): A. History, number of years in business in Florida, and staff size.


Sub Consultant Firms (if applicable): B.Location of office which will perform the work.


Sub Consultant Firms (if applicable): C. Attach Copies of typical Employee Benefits information, i.e. number of holidays, vacation, sick or paid time Off (PTO), any disability and health benefits that are available to full and part?time staff.


Copies are attached Copies are not attached

Sub Consultant Firms (if applicable): D. Describe the qualifications, experience, and curriculum vitae of the primary individuals whowill provide the Services. Describe what each such individual will do.




DESCRIPTION OF FIRM, PROJECT PERSONNEL, AND KEY SUBCONSULTANT FIRMS

Sub Consultant Firms (if applicable): E. Provide a summary of all other staff and other resources (i.e. specialists, associates or subcontractors) to be used, with a brief resume of such other individuals or firms.


Sub Consultant Firms (if applicable): F. Please attach a copy of your most recently completed financial audit.


Copy is attached Copy is not attached

W/MBE Status A. Describe whether the Firm or any sub consultants are a certified minority business enterprise as defined by the Florida Small and Minority Business Assistance Act.


W/MBE Status B. Please state the Firm's efforts to use W/MBE sub consultants. If the Firm is a qualified W/MBE contractor, by the City of Tampa, Hillsborough County or State of Florida, provide and attach documentation showing that the Firm is qualified by the City of Tampa or Hillsborough County, FL. Firms that are not qualified by the City of Tampa or Hillsborough County, please submit the following: 1. Consistency In Firm Name The "firm name on all required documents must be the same", as this is the name in which the firm will be certified. If using a fictitious name, provide and attach authorization documentation from the State of Florida.


NARRATIVE OF PROPOSER'S QUALIFICATIONS AND APPROACH TO SERVICES

History of Proven Performance. Describe your organizations history of providing similar fiscal agent services including employee payroll, benefits, fiscal and accounting services.




NARRATIVE OF PROPOSER'S QUALIFICATIONS AND APPROACH TO SERVICES

Project Outcomes. Describe your firm, organization or individual success achieving outcomes and objectives of other project(s), withparticular emphasis on the value added to the client.


Public Sector. List demonstrated experience working with public sector organizations as well as specific markets in which Proposer has applied its services.


Vision and approach to implementation. Describe how Proposer will support and provide the Services and work with the Safe and Sound Hillsborough as a unique agency.


Grants Management. Describe your firm, organization or individual experience managing grants.


EMPLOYEE BENEFITS Health Insurance: List all types/options and costs.


Other Benefits: List all other benefits with costs




EMPLOYEE BENEFITS

LEAVE BENEFITS (holidays, sick and vacation leave, or combined PTO*)

Number of paid holidays per year =


Number of sick days per year =


Number of vacation days per year =


*Number of PTO days if vacation and sick leave is combined for Paid Time Off (PTO) =


1.4 AttachmentsName Data Type DescriptionSubstitute W-9.pdf File



Name Data Type DescriptionDisadvantaged Minority-Disadvantaged Women Business Enterprise Good Faith Effort Determination Form.pdf

File

135_Insurance_Certificate.doc FileAgreement.doc FileEqual Opportunity Questionnaire.pdf

File

Appendix A - Safe and Sound Stategic Plan 2014-2015

File

Appendix B - Safe and Sound Hillsborough First 1000 Days

File

Appendix C - Preliminary Timelines FileAppendix D - Preliminary Budget File



2 Price Schedule

2.1 Line InformationDisplay Rank As Win/Lose

Ranking Price OnlyCost Factors None

Line Item, Rev Target Quantity

Unit Unit Price Amount Bid Minimum Release Amount

1 FISCAL AGENT SERVICES FEE

1 Dollar (s)

2 EMPLOYEE BENEFITS/HEALTH INSURANCE

1 Dollar (s)

3 EMPLOYEE BENEFITS/OTHER BENEFITS

1 Dollar (s)

2.2 Line Details

2.2.1 Line 1 FISCAL AGENT SERVICES FEECategory 962.58

Shopping Category Not SpecifiedMinimum Release


Estimated Total Amount (USD)

Not Specified

Note State monthly administrative fee charged for providing payroll administration and benefit administration for 3.0 Full Time Equivalents.

2.2.2 Line 2 EMPLOYEE BENEFITS/HEALTH INSURANCECategory 962.58




Not Specified

Note Provide fixed cost or for Health Insurance.List all Health Insurance types/options and costs in Requirements Section of RFP

2.2.3 Line 3 EMPLOYEE BENEFITS/OTHER BENEFITSCategory 962.58




Not Specified

Note Provide fixed cost for Other Benefits.List all other benefits with costs in Requirements Section of RFP.

Request for Quotation 5224,5

Hillsborough County Board of County Commissioners Page 21 of 61

Contract Terms and Conditions

Table of Contents

Terms and Conditions....................................................................................................................................................25A) Definitions ......................................................................................................................................................25

1) Definitions ................................................................................................................................................252) Agreement ................................................................................................................................................253) Amendment(s), Addendum, or Addenda ..................................................................................................254) Bid(s), or Bidder's Bid ..............................................................................................................................255) Bid Submittal Deadline ............................................................................................................................256) Bidder .......................................................................................................................................................257) Board of County Commissioners .............................................................................................................258) Bond .........................................................................................................................................................269) Business Day(s) ........................................................................................................................................2610) Change Order ..........................................................................................................................................2611) Close Date ..............................................................................................................................................2612) Contract or Contract Documents ............................................................................................................2613) Contract Price .........................................................................................................................................2614) Contract Time or Contract Period ..........................................................................................................2615) Contractor ...............................................................................................................................................2616) County ....................................................................................................................................................2717) County Administrator .............................................................................................................................2718) Day(s) .....................................................................................................................................................2719) Designee .................................................................................................................................................2720) Earnest Money Deposit (EMD) ..............................................................................................................2721) Minimum Specifications ........................................................................................................................2722) Modification Agreement ........................................................................................................................2723) Notice .....................................................................................................................................................2724) Notice of Award .....................................................................................................................................2725) Notice to Proceed ...................................................................................................................................2826) Offer(s) ...................................................................................................................................................2827) Project .....................................................................................................................................................2828) Project Manager ......................................................................................................................................2829) Proposal(s) ..............................................................................................................................................2830) Proposer ..................................................................................................................................................2831) Purchase Order .......................................................................................................................................2832) Quote(s) ..................................................................................................................................................2833) Request for Proposal ...............................................................................................................................2934) Service(s) ................................................................................................................................................2935) Site(s) ......................................................................................................................................................2936) Solicitation Document ............................................................................................................................2937) Specifications .........................................................................................................................................2938) Subcontractor ..........................................................................................................................................2939) Successful Bidder/Proposer ....................................................................................................................2940) Surety ......................................................................................................................................................3041) Unilateral Change Order .........................................................................................................................30



42) Work .......................................................................................................................................................30B) Instructions ......................................................................................................................................................30

1) Manual Bid Submissions ..........................................................................................................................302) Affirmative Action Business Enterprise Program ....................................................................................313) Award Of Contract/RejectionOf Proposals ..............................................................................................324) Bid/Proposal Submittal Deadline/Close Date ..........................................................................................325) Bid/Proposal/Quote Opening ....................................................................................................................326) Bid/Proposal/Quote Pricing ......................................................................................................................327) Bid/Proposal/Quote Results ......................................................................................................................328) Bidder/Proposer Request for Interpretation of Solicitation Document ....................................................339) Bidder/Proposer Responsible for Examining/Investigating Work Site(s) ................................................3310) Bidder's/Proposer's Compliance With County's Procurement Policy and Procedures and HillsboroughCounty Ordinance - Protest Process and Procedures ....................................................................................3311) Bidder's/Proposer's Understanding of the Solicitation Document .........................................................3312) Brand Names, Etc. ..................................................................................................................................3413) Cancellation of Solicitation Document ..................................................................................................3414) Compliance With Occupational Safety And Health Act (O.S.H.A.) .....................................................3415) Condition of Goods, Shipping Costs, and Claims Against Carrier ........................................................3416) Cone Of Silence ......................................................................................................................................3417) Deviations ...............................................................................................................................................3518) Disadvantaged Minority/Disadvantaged Women Busines Enterprise and Small Business Enterprise(DM/DWBE and SBE) Participation ............................................................................................................3519) Drug Free Workplace Program ..............................................................................................................3520) Electronic Payment Solutions .................................................................................................................3621) Equipment Demonstration ......................................................................................................................3622) Execution of Written Agreement ............................................................................................................3623) Explanation Of Competitive Sealed Proposal Method Of Procurement ................................................3624) Facilities Inspection ................................................................................................................................3725) Florida Public Records Law ...................................................................................................................3726) Hillsborough County Business Tax ........................................................................................................3827) Inspection of Samples .............................................................................................................................3828) IRS Substitute W-9, Request for Taxpayer Identification Number and Certification ...........................3829) Licensing ................................................................................................................................................3830) Modification and/or Withdrawal of Offer Prior to Close Date ..............................................................3931) No Assignment of Offers ........................................................................................................................3932) Obtaining Clarification and/or Additional Information .........................................................................3933) Public Entity Crimes Statement ..............................................................................................................3934) Requested Information and Descriptive Literature ................................................................................3935) Taxes .......................................................................................................................................................3936) Time Period Offer is Valid .....................................................................................................................4037) Unbalanced Offers and/or Excessive Line Item Prices ..........................................................................40

C) General Terms and Conditions .......................................................................................................................401) Applicable Law ........................................................................................................................................402) Changes in the Work/Unilateral Change Orders/Modifications ..............................................................403) Changes Of Contract Price .......................................................................................................................414) Changes Of Contract Time .......................................................................................................................415) Contractor Must Have Legally Authorized Workforce ............................................................................416) Contractor Use of Hillsborough County For Marketing Prohibited .........................................................427) Contractor's Responsibilities ....................................................................................................................43



8) County as Intended Beneficiary of Subcontracts .....................................................................................439) Emergencies .............................................................................................................................................4310) Failure to Perform ...................................................................................................................................4311) Fiscal Non-Funding/Availability of Funding .........................................................................................4412) Hand Sanitizer Ordinance (05-8) ............................................................................................................4413) Hillsborough County Equal Opportunity Clause ...................................................................................4414) Indemnification .......................................................................................................................................4615) Injury and/or Damage Claims ................................................................................................................4716) Interpretation and Intent of Contract Documents ...................................................................................4717) Laws and Regulations .............................................................................................................................4718) Maintenance of Records .........................................................................................................................4719) No Assignment of Contract ....................................................................................................................4720) Non-Exclusive Contract .........................................................................................................................4821) Notices to Contractor ..............................................................................................................................4822) Notices to the County .............................................................................................................................4823) Payment and Completion .......................................................................................................................4824) Payment to Contractor by Electronic Payment Solution ........................................................................4925) Payment to Subcontractors .....................................................................................................................4926) Performance Standards and Product Quality ..........................................................................................4927) Project Manager's Status ........................................................................................................................4928) Severability .............................................................................................................................................4929) Solid Waste Collection and Disposal (Solid Waste Ordinance 96-34) ..................................................5030) Starting The Work ..................................................................................................................................5031) Statement of Assurance ..........................................................................................................................5032) Suspension of Work ...............................................................................................................................5033) Termination for Contractor Being on the Scrutinized Companies with Activities in the Sudan Listand/or Scrutinized Companies with Activities in the Iran Petroleum Energy List .......................................50

D) Special Terms and Conditions ........................................................................................................................511) Special Instructions ..................................................................................................................................512) Qualified Firms .........................................................................................................................................513) Negotiations ..............................................................................................................................................514) Contract Period for Term Contract * ........................................................................................................515) Hillsborough County Governmental Purchasing Council: Reference Laws of Florida 69-1112 and69-1119 .........................................................................................................................................................516) Evaluation and Selection Criteria .............................................................................................................527) Optional Provision for Other Agencies ....................................................................................................538) Ordering ....................................................................................................................................................549) Pre-Bid/Proposal/Quote Conference * .....................................................................................................5410) Price Escalation/De-Escalation (CPI) * ..................................................................................................5411) Termination for Convenience .................................................................................................................5512) Unilateral Extension Periods ..................................................................................................................5513) Unilateral Change Orders .......................................................................................................................5514) Client References ....................................................................................................................................55

E) Insurance and Bonds .......................................................................................................................................551) Insurance Requirements * ........................................................................................................................55

F) Specifications ..................................................................................................................................................571) Introduction * ...........................................................................................................................................572) Timeline and Summary ............................................................................................................................593) Definitions ................................................................................................................................................60



4) Scope of Work - Fiscal Agent Services ....................................................................................................60



Terms and Conditions

A) Definitions

1) Definitions

The following words and expressions (or pronouns) shall, wherever they appear in this Solicitation Document and the Contract Documents, be construed as follows unless a different meaning is clear from the context.

2) Agreement

"Agreement" shall mean the written agreement between the County and the Contractor covering the goods and/or Services to be provided and/or the Work to be performed pursuant to this Solicitation Document. The Agreement (if one is required for this particular Solicitation Document) will be attached to and made a part of the Contract Documents.

3) Amendment(s), Addendum, or Addenda

"Amendment(s)", "Addendum", or "Addenda" shall mean the additional information and/or requirements concerning this Solicitation Document that are issued by the County, in writing, prior to the Bid Submittal Deadline/Close Date.

4) Bid(s), or Bidder's Bid

"Bid(s)", "Bidder's Bid", "Proposal(s)", or "Quote(s)" shall mean the offer, bid, proposal, or quote of the Bidder/Proposer submitted on the prescribed forms setting forth the prices for the Work to be performed, along with all other documents submitted by the Bidder/Proposer in response to this Solicitation Document.

5) Bid Submittal Deadline

"Bid Submittal Deadline" or "Close Date" shall mean the date and time set for delivery to the County of all Offers submitted in response to this Solicitation Document as more specifically set forth within this Solicitation Document.

6) Bidder

"Bidder" or "Proposer" shall mean any person, partnership, corporation or other entity or organization submitting a Bid, Proposal, or Quote to provide the goods, Services and/or Work solicited by the County in this Solicitation Document.

7) Board of County Commissioners

"Board of County Commissioners" shall mean the Board of County Commissioners of Hillsborough County, Florida.



8) Bond

"Bond" or "Earnest Money Deposit (EMD)" shall mean bid bond, performance bond, and/or payment bond and other instruments of security furnished by the Bidder/Proposer/Contractor and its Surety in accordance with this Solicitation Document and/or the Contract Documents.

9) Business Day(s)

"Business Day(s) "shall mean Monday through Friday excluding public holidays.

10) Change Order

"Change Order" shall mean a written order or alteration to a Contract or Purchase Order signed by the appropriate County and Contractor authority directing an addition, deletion, or revision in the provision of the goods and/or Services or an adjustment in the Contract Price and/or Contract Time.

11) Close Date

"Close Date" or "Bid Submittal Deadline" shall mean the date and time set for delivery to the County of all Offers submitted in response to this Solicitation Document as more specifically set forth in this Solicitation Document.

12) Contract or Contract Documents

"Contract" or "Contract Documents" shall mean the Definitions, Instructions, General Terms and Conditions, Special Terms and Conditions, Insurance and Bond requirements, Specifications, Equal Employment Opportuity and Affirmative Action Requirements, Requirements, all Amendment(s) issued, the Bidder's/Proposer's Offer, the Agreement (if applicable), all the attached documents identified in this Solicitation Document, all supplementary drawings issued after award of the contract, and all provisions required by law to be a part of the contract documents, whether actually inserted therein or not.

13) Contract Price

"Contract Price" shall mean the total monies payable to the Contractor under the Contract Documents.

14) Contract Time or Contract Period

"Contract Time" or "Contract Period" shall mean the number of calendar Days stated in the Contract Documents for the completion of the Work and/or the provision of the goods and/or Services specified therein.

15) Contractor

"Contractor" shall mean the Successful Bidder/Proposer and vice versa, whether a corporation, partnership, individual or any combination thereof, and its, their or his/her successors, personal representatives, executors, administrators, and permitted assignees.



16) County

"County" shall mean the Board of County Commissioners, Hillsborough County, Florida, for whom the Contract is being performed.

17) County Administrator

"County Administrator" shall mean the County Administrator of Hillsborough County.

18) Day(s)

"Day(s)" shall mean one calendar day.

19) Designee

"Designee" shall mean the person appointed by the Board of County Commissioners and/or the County Administrator to act on his/her behalf.

20) Earnest Money Deposit (EMD)

"Earnest Money Deposit (EMD)" or "Bond" shall mean bid bond, performance bond, and/or payment bond and other instruments of security furnished by the Bidder/Proposer and/or Contractor and its Surety in accordance with this Solicitation Document and/or the Contract Documents.

21) Minimum Specifications

"Minimum Specifications" shall mean the portion of the Specifications that address the technical requirements of theWork to be performed under this Contract including materials, equipment, and workmanship.

22) Modification Agreement

"Modification Agreement" shall mean the written order to the Contractor signed by the County authorizing an addition, deletion, or revision in the goods, Services and/or Work to be provided under the Contract Documents or an adjustment in the Contract Price issued after execution of the Agreement.

23) Notice

"Notice" shall mean a written notice for the County and the Contractor as set forth in this Solicitation Document and/or the Contract Documents.

24) Notice of Award

"Notice of Award" shall mean the written notice given by the County to the Successful Bidder/Proposer that said Bidder/Proposer has been selected by the County to provide the goods/Services and/or perform the Work specified



in this Solicitation Document.

25) Notice to Proceed

"Notice to Proceed" shall mean the written notice given by the County to the Successful Bidder/Proposer and/or Contractor of the date for the Work to start and/or for the date of the Successful Bidder/Proposer and/or Contractor to provide the goods and/or Services specified in the Contract Documents.

26) Offer(s)

"Offer(s)" or "Bid(s)" or "Proposal(s)" or "Quote(s)" shall mean the offer, bid, proposal, or quote of the Bidder/Proposer submitted on the prescribed forms setting forth the prices for the Work to be performed, along with all other documents submitted by the Bidder/Proposer in response to this Solicitation Document.

27) Project

"Project" shall mean the entire action and/or improvement which is the subject of this Solicitation Document and/or the Contract Documents.

28) Project Manager

"Project Manager" shall mean the duly authorized representative of the Board of County Commissioners during the Contract Period.

29) Proposal(s)

"Proposal(s)" or "Bid(s)" or "Bidder's Bid(s)" or "Quote(s)" shall mean the offer, bid, proposal, or quote of the Bidder/Proposer submitted on the prescribed forms setting forth the prices for the Work to be performed, along with all other documents submitted by the Bidder/Proposer in response to this Solicitation Document.

30) Proposer

"Proposer" or "Bidder" shall mean any person, partnership, corporation or other entity or organization submitting a Bid, Proposal, or Quote to provide the goods, Services and/or Work solicited by the County in this Solicitation Document.

31) Purchase Order

"Purchase Order" shall mean the County's written document to the Contractor formalizing all the terms and conditions of the successful Bid/Proposal, thereby forming a valid contract between the County and the Successful Bidder/Proposer.

32) Quote(s)



"Quote(s)" or "Bid(s)" or "Bidder's Bid(s)" or "Proposal(s)" shall mean the offer, bid, proposal, or quote of the Bidder/Proposer submitted on the prescribed forms setting forth the prices for the Work to be performed, along with all other documents submitted by the Bidder/Proposer in response to this Solicitation Document.

33) Request for Proposal

"Request for Proposal" shall mean the Solicitation Document issued by the County for the goods, Services and/or Work specified herein; and shall include the Definitions, Instructions, General Terms and Conditions, Special Termsand Conditions, Insurance and Bond requirements, Specifications, Requirements, and all Amendment(s) issued.

34) Service(s)

"Service(s)" shall mean the activity/improvement and/or the means or methods necessary for implementation and prosecution of the Project and/or Work that is the subject of the Contract Documents.

35) Site(s)

"Site(s)" shall mean the area(s) upon or in which the Contractor's operations are carried on and such other areas adjacent thereto as may be designated as such by the County.

36) Solicitation Document

"Solicitation Document" shall mean the solicitation issued by the County for the goods, Services and/or Work specified herein; and shall include the Definitions, Instructions, General Terms and Conditions, Special Terms and Conditions, Insurance and Bond requirements, Specifications, Requirements, and all Amendment(s) issued.

37) Specifications

"Specifications" shall mean the detailed information set forth in the "Specifications" section of this Solicitation Document describing and/or concerning the goods, Services and/or Work being solicited by the County via this Solicitation Document, including, but not limited to, any terms and conditions contained within the "Specifications" section, any Amendment(s) issued related to the "Specifications" section, and/or any drawings or maps relating to the "Specifications" section of this Solicitation Document.

38) Subcontractor

"Subcontractor" shall mean any person, firm or corporation other than employees of the Contractor who or which contracts with the Contractor to furnish, or actually furnishes labor, materials, and/or equipment for the Work and/orProject to be performed that is the subject of the Contract Documents.

39) Successful Bidder/Proposer

"Successful Bidder" or "Successful Proposer" shall mean the Contractor and vice versa, whether a corporation, partnership, individual or any combination thereof, and its, their or his/her successors, personal representatives, executors, administrators, and permitted assignees.



40) Surety

"Surety" shall mean any corporation that executes, as surety, the Bidder's/Proposer's Bid/Proposal bond, and/or any corporation that executed, as surety, the Contractor's Bid/Proposal, performance, and/or payment Bond.

41) Unilateral Change Order

"Unilateral Change Order" shall mean a written order or alteration to a Contract or Purchase Order signed by the appropriate County authority directing an addition, deletion, or revision in the provision of the goods and/or Services or an adjustment in the Contract Price and/or Contract Time that does not require concurrence of the Contractor.

42) Work

"Work" shall mean any and all obligations, duties and responsibilities necessary for the successful delivery of the goods and/or the successful completion of the Services, Project and/or tasks assigned to or undertaken by the Contractor pursuant to the Contract Documents, including, but not limited to, the furnishing of all labor, materials, equipment and other incidentals contemplated by and/or related to the Contracted Documents.

B) Instructions

1) Manual Bid Submissions

Applicable only to Offers that are not submitted via the County's electronic bidding system.

If Bidder/Proposer is submitting its Offer by means other than through the County's electronic bidding system, then the following provisions shall apply and shall replace the provisions with the same heading/subject matter found in this "Instructions" section of this Solicitation Document; all other provisions in this "Instructions" section shall remain the same and shall apply to all Offers.

a) Important Notice Regarding Delivery of Offers: The County is currently in the process of transitioning from a manual bidding process to a fully automated electronic bidding process. Accordingly, during this period of transition, in addition to accepting Offers via the new electronic bidding system, the County will also accept Offers submitted via traditional means (such as U.S. mail, express mail, courier service, or hand delivery) for this Solicitation Document.

i) Bidder/Proposer must have its Offer delivered to:

Hillsborough County BOCC - County Center

Procurement Services Department

PO Box 1110

601 East Kennedy Blvd

Tampa, FL 33601

ii) Bidder/Proposer is strictly responsible for the delivery of its Offer. The County and/or the Director of the Procurement Services Department shall in no way be responsible for any delays caused by the United States Postal Service and/or other courier, or for delays caused by any other occurrence.

iii) Bidder/Proposer is advised that United States Postal Service delivery is made to the County's post



office box (P.O. Box). Such delivery is not made directly to the street address, even if the Bidder/Proposer specifies the street address and/or even if express mail service is utilized; therefore, Bidder's/Proposer's use of the United States Postal Service may cause a delay in the County's' receipt of the Bidder's/Proposer's Offer by the Close Date. Bidder/Proposer is cautioned to plan necessary delivery time accordingly.

iv) Offers delivered by facsimile, electronic mail (e-mail) or electronic means other than through the County's electronic bidding system will not be considered.

b) Sealing and Labeling of Offers - Bidder/Proposer is directed to seal its Offer from public view and label its sealed Offer with the Bidder's/Proposer's name, this Solicitation Document's title, and the Solicitation Document number. Sealed Offers may not be amended or otherwise changed by any writing placed outside the sealed Offer. Any writing that is outside of the sealed Offer will not be considered in the County's evaluation of the Offer.

c) Signing of Offer:

i) Bidder/Proposer must sign the most recently amended Offer issued for this Solicitation Document.

ii) Bidder's/Proposer's Offer must be signed by a person that is legally authorized to contractually bind theBidder/Proposer.

iii) If a Bidder/Proposer is a partnership, then the Offer must be signed by one or more of the company's general partners.

iv) If Bidder/Proposer is a corporation, the Offer must be signed by a current officer of the corporation.

v) A person signing the Offer as Bidder's/Proposer's agent should include with the Offer legal evidence ofsuch person's authority to sign on behalf of the Bidder/Proposer.

d) Errors on Offer Pricing: If a Bidder's/Proposer's Offer contains erasures, corrections or mathematical errors, the Bidder/Proposer will be bound to the County's reasonable interpretation of the Bidder's/Proposer's intent. The County shall have the discretion to correct any mathematical calculation error and the unit price will control. If a unit price is left blank, the County shall have the discretion to make a reasonable interpretation of the Bidder's/Proposer's Offer, which may include, but is not limited to, assigning a zero dollar ($0) amount to such blank unit price.

e) Bid Bond:

i) If Bidder/Proposer is required to submit a Bid Bond for this Offer, then either a certified check, a cashier's check, a treasurer's check, or bank draft drawn on any state licensed financial institution, an irrevocable letter of credit or, in the alternative, a submission of a Bid Bond completed and signed by all required parties and submitted in the format set forth on the Bid Bond page attached to the Solicitation Document, shall be required to accompany each Offer in the dollar amount set forth within this Solicitation Document.

ii) Any submitted certified check or irrevocable letter of credit shall be drawn on a solvent bank or trust company to the order of Hillsborough County Board of County Commissioners, and shall have all necessary documentary revenue stamps attached, if required by law.

iii) Surety on Bid Bonds shall be authorized to do business in the State of Florida.

iv) All Bid Bonds shall be issued or countersigned by an authorized agent, with satisfactory evidence of the authority of the person or persons executing such bonds.

v) Personal checks, business checks and cash deposits are not acceptable.

2) Affirmative Action Business Enterprise Program



The County hereby notifies all Bidders/Proposers that Minority Business Enterprises (MBE's), Disadvantaged Minority Business Enterprises (DMBE's), and Disadvantaged Women Business Enterprises (DWBE's) will be afforded an equal opportunity to participate in any award made by the County pursuant to this Solicitation Document and will not be subjected to discrimination on the basis of race, color, religion, sex, national origin, age, marital status, disability, sexual orientation, or gender identity or expression. The County prohibits any person involved in County contracting and procurement activities, to discriminate on the basis of race, color, religion, sex, national origin, age, marital status, disability, sexual orientation, or gender identity or expression.

3) Award Of Contract/RejectionOf Proposals

A Contract will be awarded by the Board of County Commissioners of Hillsborough County to the responsible Proposer submitting the best Proposal in compliance with the Specifications and other requirements imposed by this Solicitation Document, provided said Proposal is considered (within the sole discretion of said Board of County Commissioners) reasonable, and in the best interest of Hillsborough County to accept. The Contractor to whom a Contract is awarded will be so notified by Hillsborough County at the earliest practical date. The Board of County Commissioners of Hillsborough County, however, at its sole discretion, reserves the right to reject any and all Proposals and to waive any informality concerning Proposals whenever such rejection or waiver is in the best interest of Hillsborough County and when the same is in conformance with standard competitive sealed proposal procedures. Hillsborough County, likewise, reserves the right to reject the Proposal of any Proposer who has previously failed to perform properly or to complete on time, contracts of similar nature; who is not in a position to perform the contract; or who has habitually and without just cause neglected the payment of bills or otherwise disregarded obligations to sub-contractors, materialmen or employees. The ability of a Proposer to obtain a Earnest Money Deposit (EMD) shall not be regarded as the sole test of such Proposer's competency or responsibility.

4) Bid/Proposal Submittal Deadline/Close Date

Bidder/Proposer must submit its Offer no later than the Bid/Proposal Submittal Deadline/Close Date specified in this Solicitation Document. Under no circumstances will Offers submitted/delivered after the Bid/Proposal Submittal Deadline/Close Date be considered. Late Offers will not be accepted.

5) Bid/Proposal/Quote Opening

At the time and place fixed for the opening of the Bids/Proposals/Quotes, every Bid/Proposal/Quote properly delivered by the Bid Submittal Deadline/Close Date will be opened and specific parts of such Offer shall be publiclyread aloud, irrespective of any irregularities found therein. Bidders/Proposers and other persons interested may be present or represented.

6) Bid/Proposal/Quote Pricing

Bid/Proposal/Quote pricing must be quoted only on the Bid/Proposal/Quote form(s) provided with this Solicitation Document; no other form(s) will be accepted. When applicable, all prices quoted are to be free-on-board (F.O.B.) to the job site or specified delivery location in Hillsborough County, Florida.

7) Bid/Proposal/Quote Results



Preliminary results are generally available within two (2) Business Days at:

http://hillsboroughcounty.org/index.aspx?nid=356

8) Bidder/Proposer Request for Interpretation of Solicitation Document

No interpretation of the meaning of the Specifications contained in this Solicitation Document or other Contract Documents will be made to any Bidder/Proposer orally. Every request for such interpretation must be in writing, addressed to the Director of Procurement Services. To be given consideration, such requests must be received at least ten (10) Days prior to the Bid Submittal Deadline/Close Date. Any and all such interpretations and any supplemental instructions will be in the form of a written Amendment which, if issued, will be communicated to all Bidders/Proposers who have acknowledged participation within the electronic bidding system and opened the respective solicitation at least five (5) Days prior to the Bid Submittal Deadline/Close Date. Failure of a Bidder/Proposer to receive any such Amendment or interpretation shall not relieve said Bidder/Proposer from an obligation under its Offer as submitted. All Amendment(s) so issued shall become part of the Contract Documents.

9) Bidder/Proposer Responsible for Examining/Investigating Work Site(s)

If applicable to this Solicitation Document, Bidder/Proposer is solely responsible for examining all Sites of the proposed Work and conducting any investigations necessary to inform itself of any difficulties that may be involved in the completion of the Work. Bidder's/Proposer's failure to conduct such examinations and investigations shall not:

a) excuse the Successful Bidder's/Proposer's failure to complete the Work in accordance with the Specifications andrequirements set forth in this Solicitation Document based on the Successful Bidder's/Proposer's ignorance of conditions or difficulties that may exist prior to the Close Date or of conditions or difficulties that may be encountered during the execution of the Work; and/or

b) be a basis for any claims for additional compensation and/or for any extensions of time.

10) Bidder's/Proposer's Compliance With County's Procurement Policy and Procedures and Hillsborough County Ordinance - Protest Process and Procedures

Bidder/Proposer is advised that by submitting a Bid/Proposal/Quote, Bidder/Proposer hereby agrees to comply with the County's Procurement Policy and Procedures, including, but not limited to, the County's policy and procedures regarding Bid protests and Hillsborough County Ordinance No. 13-24. The County's Procurement Policy and Procedures can be found on the County's website at:

http://www.hillsboroughcounty.org/procurementmanual

Bidder/Proposer is further advised that pursuant to Hillsborough County Ordinance No. 13-24, Section 7(b)(i), any protest of the Specifications and/or terms and conditions contained within this Solicitation Document must be received by the County no later than five (5) Business Days before the Close Date/Bid Submittal Deadline set forth in this Solicitation Document.

11) Bidder's/Proposer's Understanding of the Solicitation Document

Bidder/Proposer is solely responsible for reading and completely understanding this Solicitation Document in its entirety.



12) Brand Names, Etc.

In instances where the Specifications make this subject applicable, any use therein of brand names, manufacturers' names, trade names, information and/or catalog numbers are used solely for the purpose of providing descriptions and for establishing acceptable quality levels. Such references are not intended to place restriction on the Bidders/Proposers (other than as to quality) and Bidders/Proposers may propose and describe upon the Bid/Proposal/Quote forms deviations that the Bidder/Proposer believes to be equal to or better than the requirements set forth in this Solicitation Document. However, Bidder/Proposer is advised that such deviation(s) may subject the Bidder's/Proposer's Offer to rejection by the County if, at the sole discretion of the County, the deviation is considered material in nature.

13) Cancellation of Solicitation Document

The County reserves the right to cancel, in whole, or in part, this Solicitation Document when deemed to be in the best interest of the County.

14) Compliance With Occupational Safety And Health Act (O.S.H.A.)

In instances where such is applicable due to the nature of a Solicitation Document, all material, equipment, etc., as proposed and offered by the Bidder/ Proposer must meet and conform to all O.S.H.A. requirements.

15) Condition of Goods, Shipping Costs, and Claims Against Carrier

Unless otherwise specified, all goods supplied will be new, not used or re-manufactured. Bid/Proposal/Quote prices shall include costs of delivery, shipping and handling. Any claims against the carrier will be the responsibility of theContractor.

16) Cone Of Silence

Pursuant to Hillsborough County Ordinance No. 13-24, there shall be a Cone of Silence for all procurement solicitations issued by the County that are at or over the County's formal bid limit in order to safeguard the integrity of the County's procurement and protest process. The Cone of Silence shall go into effect on the date a procurement solicitation is issued by the County and shall end on the date the Contract is awarded by the County or the date the procurement solicitation is canceled by the County. Unless otherwise provided for in Hillsborough County Ordinance No. 13-24, during the time period the Cone of Silence is in effect, no Bidder/Proposer, interested party and/or their principals, officers, employees, attorneys or agents shall communicate with County employees, the Hearing Master assigned to hear the applicable protest appeal and/or members of the Board of County Commissioners, including their aides and employees regarding a procurement solicitation and/or its related protest. The Cone of Silence does not prohibit a Bidder/Proposer from communicating with the Director of the County Department issuing the procurement solicitation, County staff listed as contacts in the procurement solicitation, or the attorney in the County Attorney's office that is directly responsible for the applicable procurement solicitation (this information can be obtained by contacting the County staff person listed as the contact in the applicable procurement solicitation). A violation of the Cone of Silence will result in the disqualification of the Bidder/Proposer from consideration in the award of the procurement solicitation unless it is determined that the violation is unintentional and/or not material.



17) Deviations

Bidder's/Proposer's Offer must state all deviations to the exact requirements imposed upon the Bidder/Proposer. Such deviations must be stated upon the Bidder's/Proposer's Offer form; otherwise, the County may consider Bidder's/Proposer's Offer as being made in strict compliance with the requirements of this Solicitation Document. The County reserves the right to accept or reject any and all Offers, or separable portions thereof, and to waive any minor irregularity, technicality, or omission if doing so will serve the County's best interest. Only Offers which conform in all material respects to this Solicitation Document will be accepted. The County may reject any Offer notsubmitted in the manner specified by this Solicitation Document.

18) Disadvantaged Minority/Disadvantaged Women Busines Enterprise and Small Business Enterprise (DM/DWBE and SBE) Participation

Proposers who have 10% or more DWBE/MBE/SBE participation can apply for bonus points. Qualified firms may receive five (5) percent of the maximum allowable points for DM/DWBE and SBE participation. The term "DM/DWBE and SBE" shall mean a business that is certified or registered as a bona fide DM/DWBE or SBE with Hillsborough County or has been granted Reciprocal Certification by Hillsborough County. Provisional Reciprocal Certification shall be granted for one six-month period to DM/DWBE firms which are principally domiciled in the State of Florida and certified by other jurisdictions within the State. It will be the responsibility of the Proposer to furnish all the necessary information and documentation to the County as listed below in order to receive bonus points.

a) The request for bonus points shall be made on the Proposer's letterhead and must include the following:

i) The RFP number and project name; and

ii) The name of the firm(s) to be utilized; and

iii) The percentage of fees that will be subcontracted to that firm which must be 10% or more; and

iv) A commitment from the proposing firm stating that 10% or more of its ultimate fees will besubcontracted to that DM/DWBE or SBE.

b) The following items should be attached to the above letter:

i) A letter of intent from the DM/DWBE or SBE on its letterhead stating its intent to perform the services and the scope of work signed by its Chief Operating Officer. This letter must reference the project.

ii) A copy of the DM/DWBE current certification or the SBE's current registration.

Note: Failure to comply with any of these requirements may result in denial of the requested bonus points.

Special Note: If the Successful Proposer has received bonus points, that firm will be required to submit to the DM/DWBE & SBE Programs Section of the Economic Development Department a copy of the executed subcontract agreement with each DM/DWBE or SBE listed in the letter of commitment. Annual reports detailing theamount of money paid to each DM/DWBE or SBE must also be submitted. Failure to provide this information may result in the denial of future bonus points.

19) Drug Free Workplace Program

Pursuant to Section 287.087, Florida Statutes, Bidders/Proposers may submit with their Offers a certificate certifying that they have implemented a drug free workplace program. If two or more Offers are equal in price,



quality, and service, preference will be given in the award process to the Bidder/Proposer who has furnished such certification with its Offer. Certificate forms are available from the Procurement Services Department website at:

http://www.hillsboroughcounty.org/procurement

20) Electronic Payment Solutions

a) ePayables - The County has an ePayables electronic payment solution where the Bidder/Proposer may choose to be paid by a VISA credit card account. If the Bidder/Proposer requests to participate in the County's ePayables electronic payment solution, the Bidder/Proposer should indicate its acceptance in its Bid/Proposal/Quote. If the Bidder/Proposer has indicated that it will accept the County's VISA credit card for payment, then the Bidder/Proposer will be required to sign an ePayables Enrollment Form after the Contract has been awarded. The Bidder/Proposer must have the capacity to accommodate/accept VISA credit card payments in order to participate inthe County's ePayables electronic payment solution. ePayables payments will be processed via a credit card and merchant services fees will apply. Merchant services fees are determined by the vendor's agreement with their Merchant Bank. Fees are generally up to 3%.

b) ACH (Direct Deposit) - The County has an ACH payment solution where the Bidder/Proposer may choose to be paid with direct deposit. If the Bidder/Proposer requests to participate in the County's ACH electronic payment solution, the Bidder/Proposer should indicate its acceptance in its Bid/Proposal/Quote. If the Bidder/Proposer has indicated that it will accept the County's ACH for payment, then the Bidder/Proposer will be required to sign a Direct Deposit Authorization Form after the Contract has been awarded.

c) For more information on both Electronic Payment Solutions, go to:

www.hillsboroughcounty.org/DoingBusinesswithCounty

21) Equipment Demonstration

Prior to the Award of this Solicitation Document, the County reserves the right to require a demonstration of equipment as proposed in Bidder's/Proposer's Offer. Each Bidder/Proposer shall be prepared to schedule a demonstration of the type of equipment proposed at a time and location mutually agreeable to the Bidder/Proposer and the County. The location should be within reasonable traveling distance from the County, and the County shall be responsible for the travel expenses of its County staff members attending such demonstration. Equipment demonstration may be of Bidder/Proposer-owned equipment or third-party-owned equipment. Failure on the Bidder's/Proposer's part to provide the equipment demonstration as described may result in the rejection of its Offer and/or suspension from consideration for award of bids, proposals, or contracts with the County for a period ofup to twenty-four (24) months.

22) Execution of Written Agreement

Within ten (10) Days of the Notice of Award, the Successful Bidder/Proposer will be required to sign a written Agreement if one has been made a part of this Solicitation Document and identified as the "Agreement".

23) Explanation Of Competitive Sealed Proposal Method Of Procurement

COMPETITIVE SEALED PROPOSALS DIFFER FROM COMPETITIVE SEALED BIDS IN SEVERAL AREAS:



a) All criteria for evaluation will be set forth in the Request for Proposal documents in order of importance. Only these criteria will be used to determine the best Proposal.

b) Discussions may be held with all responsible Proposers after Proposals are opened for purposes of clarification. The County also reserves the right to request written clarifications from Proposers after the Proposals have been opened. Proposers will be given equal treatment with respect to discussions and all information obtained is to secure the best possible Offers for the County.

c) Award shall be made to the responsible Proposer whose Proposal is determined to be the most advantageous to the County taking into consideration only the evaluation factors set forth in the Request for Proposal.

d) The County reserves the right to issue one or more call(s) for Best and Final Proposals if it is in the best interest of the County.

24) Facilities Inspection

Prior to the award of this Solicitation Document, the County reserves the right to inspect the Bidder's/Proposer's facility and place of business to determine that the Bidder/Proposer has a regular, bona fide established business thatis presently an on-going concern and is likely to continue as such, and is capable of providing the products and/or services, including any later warranty service, or replacement parts support as may be required.

25) Florida Public Records Law

a) In accordance with Chapter 119, Florida Statutes, and, except as may be provided by other applicable State and Federal laws, all Bidders/Proposers should be aware that this Solicitation Document and all Offers are in the public domain and are available for public inspection. Bidders/Proposers are requested, however, to identify specifically any information contained in their Offers which they consider confidential and/or proprietary, inclusive of trade secrets as defined in s. 812.081, Florida Statutes, and which they believe to be exempt from disclosure, citing specifically the applicable exempting law and including narrative explaining the applicable legal exemption as it relates specifically to Bidder's/Proposer's confidential and/or proprietary information.

b) All Offers received in response to this Solicitation Document will become the property of the County and will notbe returned. In the event of an award, all documentation produced as part of the Contract will become the exclusive property of the County.

c) All materials that qualify for exemption from Chapter 119, Florida Statutes, or other applicable law must be submitted in an attachement or in a separate envelope, clearly identified as "EXEMPT FROM PUBLIC DISCLOSURE" with Bidder's/Proposer's name and the Solicitation Document number marked on the outside.

d) The County will not accept Offers when the entire Offer is labeled as exempt from public disclosure.

e) Be aware that the designation of an item as exempt from public disclosure by a Bidder/Proposer may be challenged in court by any person or entity. By designation of material in the Offer as exempt from public disclosure, Bidder/Proposer agrees to defend the County (and its employees, agents and elected and appointed officials) against all claims and actions (whether or not a lawsuit is commenced) related to Bidder's/Proposer's designation of material as exempt from public disclosure and to hold harmless the County (and its employees, agentsand elected and appointed officials) from any award to a plaintiff for damages, costs and attorneys' fees, incurred by the County by reason of any claim or action related to Bidder's/Proposer's designation of material as exempt from public disclosure.

f) If, under this Contract, the Contractor is providing Services and is acting on behalf of the County as provided under Section 119.011(2), Florida Statutes, the Contractor will comply with public records laws, and specifically



will:

i) Keep and maintain public records that ordinarily and necessarily would be required by the County in order to perform the Services being performed by the Contractor;

ii) Provide the public with access to public records on the same terms and conditions that the County would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law;

iii) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and

iv) Meet all requirements for retaining public records and transfer, at no cost, to the County all public records in possession of the Contractor upon termination of the Contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the County in a format that is compatible with the information technology systems of the County.

26) Hillsborough County Business Tax

All Bidders/Proposers are required to comply with Hillsborough County Ordinance No. 95-4, as amended by 02-5 and as may be amended in the future. Failure of a Bidder/Proposer to comply with such Ordinance shall not be a basis to protest the County's award of the Contract; instead, any reported failure of a Bidder/Proposer to comply with the Ordinance will be referred to the Hillsborough County Tax Collector.

27) Inspection of Samples

After the Bid Submittal Deadline/Close Date, the County reserves the right to review and inspect representative samples of the products/goods being proposed by the apparent lowest responsive Bidder/Proposer. Within ten (10) Business Days of receiving a request from the County, Bidder/Proposer shall provide the County with samples of each item requested for the purpose of the County conducting a quality test or comparison without cost to the County. At the County's option, this inspection may take place locally, at the Bidder's/Proposer's place of business or at a location selected by the County. The County will not be responsible for shipping or other expenses incurred by the Bidder/Proposer in the qualification of its products or company. The County makes no guarantee that sampleswill be returned; however, samples not destroyed in testing may be available for return upon request (at the Bidder's/Proposer's expense) after testing is completed and after award of the Contract. Failure to provide the samples described above may result in the rejection of Bidder's/Proposer's Offer and/or suspension of Bidder/Proposer from bidding/proposing on County procurements.

28) IRS Substitute W-9, Request for Taxpayer Identification Number and Certification

All Bidders/Proposers are requested to complete and submit the attached Substitute W-9 form with their Offer.

29) Licensing

Bidder/Proposer shall be properly licensed for the appropriate category of Work specified in this Solicitation Document. All Bidders/Proposers are requested to submit any required license(s) with their Offers. License(s) must be effective as of the Bid Submittal Deadline/Close Date and must be maintained throughout the Contract Period. Failure to be properly licensed as stated above will result in the rejection of the Offer as non-responsive.



30) Modification and/or Withdrawal of Offer Prior to Close Date

Prior to the Bid Submittal Deadline/Close Date, Offers may be withdrawn upon written request signed by the Bidder/Proposer and submitted and/or postmarked to the County prior to the Bid Submittal Deadline/Close Date. Withdrawn Offers will not be returned to the Bidder/Proposer. Except as specifically provided for herein, Bidders/Proposers may not modify their Offers after the specified Bid Submittal Deadline/Close Date. Negligence on the part of the Bidder/Proposer in preparing its Offer confers no right of withdrawal or modification of its Offer after such Offer has been opened by County staff at the specified time and place. Bidders/Proposers may not withdraw or modify their Offers after the Bid Submittal Deadline/Close Date.

31) No Assignment of Offers

Bidder/Proposer may not assign or otherwise transfer its Offer prior to or after the Bid Submittal Deadline/Close Date.

32) Obtaining Clarification and/or Additional Information

Bidders/Proposers are instructed not to contact County employees regarding this Solicitation Document with the exception of employees of the Procurement Services Department. Potential Bidders/Proposers requesting clarification or additional information should contact the Procurement Services Department at the address/telephone/fax numbers or e-mail address listed in this Solicitation Document.

33) Public Entity Crimes Statement

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit an offer, or reply on a contract to provide any goods or services to a public entity; may not submit an offer, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit offers, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and maynot transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of thirty-six (36) months following the date of being placed on the convicted vendor list. Additionally, pursuant to County policy, a conviction of a public entity crime may cause the rejection of an Offer. The County may make inquiries regarding alleged convictions of public entity crimes. The unreasonable failure of a Bidder/Proposer to promptly supply information in connection with an inquiry may be grounds for rejection of an Offer.

34) Requested Information and Descriptive Literature

Bidder/Proposer must furnish all requested information in the spaces provided within this Solicitation Document. Additionally, where required, Bidders/Proposers must attach cuts, sketches, descriptive literature and/or complete specifications relating to the items proposed in the Bidder's/Proposer's Offer.

35) Taxes

State sales and Federal Excise taxes shall not be included in the Bidder's/Proposer's Offer, as Hillsborough County is



tax exempt. The Director of Procurement Services will sign exemption certificates submitted by the Bidder/Proposer.

36) Time Period Offer is Valid

Bidder's/Proposer's Offer shall be in force for a period of not less than ninety (90) Days after the Bid Submittal Deadline/Close Date. Further, said Offer shall continue in force after said ninety (90) Day period, until thirty (30) Days following the date of receipt by County of written notice from the Bidder/Proposer of its intent to withdraw its Offer, or until the date specified in said written notice as the expiration date of the Offer, whichever is later. The aforementioned time periods will remain in effect irrespective of whether an award has been made by the County. Notwithstanding the provisions of the preceding sentence, the Bidder/Proposer may extend its Offer at any time prior to the scheduled expiration thereof.

37) Unbalanced Offers and/or Excessive Line Item Prices

The County reserves the right to reject any Offer in which unit prices, in the sole opinion of the County, are unbalanced. In addition, where the County has decided to award this Solicitation Document, it further reserves the right not to utilize a particular line item that, in the sole opinion of the County, is excessively priced, and reserves the right to obtain that item from another source.

C) General Terms and Conditions

1) Applicable Law

Unless otherwise specified, this Contract, including, but not limited to, the interpretation, bidding, award, execution and implementation thereof, shall be governed by the laws, rules, and regulations of the State of Florida.

2) Changes in the Work/Unilateral Change Orders/Modifications

a) Without invalidating the Contract, the County may, at any time or from time to time, through its Director of Procurement Services or designee, order additions, deletions or revisions in the Work, the same being authorized by Change Order, Unilateral Change Order or Modification Agreement. The cumulative total of Unilateral Change Orders shall not exceed $25,000.00. Once the $25,000.00 cap is reached, all other additions, deletions, or revisions shall be valid and enforceable only when authorized by a written Modification Agreement executed by the Contractor and the County, and may be subject to approval by the Board of County Commissioners. Only upon receipt of a Change Order, Unilateral Change Order or Modification Agreement shall the Contractor be authorized to proceed with the Work involved. All such Work shall be executed under the applicable terms and conditions contained in the Contract Documents.

b) Additional Work performed by the Contractor without the authorization of a Change Order, Unilateral Change Order or Modification Agreement will not entitle the Contractor to an increase in the Contract Price or an extension of the Contract Time except in the case of an emergency as provided for herein. The effect of this paragraph shall remain paramount and shall prevail irrespective of any conflicting provisions contained in these Contract Documents.

c) The County will execute an appropriate Modification Agreement if such Modification Agreement is approved by the County's Board of County Commissioners. Such Modification Agreement will be prepared by the Project



Manager and shall cover changes in the Work to be performed, Work performed in an emergency, and/or any other claim of the Contractor for a change in the Contract Time or the Contract Price.

d) It is the Contractor's responsibility to notify its Surety of any changes affecting the general scope of the Work/Services or change of the Contract Price, and the amount of the applicable Bond(s) shall be adjusted accordingly.

3) Changes Of Contract Price

The total compensation payable to the Contractor for performing the Work in accordance with the terms of this Contract shall be based upon the following described factors:

a) Application of unit prices to the actual quantities (as measured in the field by appropriate County representatives of those items designated in Proposal as being a Unit Price item;

b) Application of unit shown in Proposal to items designated as original plan quantity items; and,

c) The Proposal price shown in Proposal represents an estimate of the total compensation due to the Contractor under the terms of these Contract Documents which is based upon the quantities of items listed therein. The actual total compensation paid to the Contractor for the Project described in these Contract Documents may vary from that amount stated in Proposal due to:

i) Adjustments in pay quantity/quantities resulting from changes in item quantity/quantities; and/or,

ii) Adjustments in pay quantity/quantities as otherwise permitted by these Contract Documents.

4) Changes Of Contract Time

The Contract Time will be extended in an amount equal to time lost due to delays beyond the control of the Contractor if Contractor makes a claim.

5) Contractor Must Have Legally Authorized Workforce

a) Contractor is advised that the County has entered into an agreement (the IMAGE Agreement) with U.S. Immigration and Customs Enforcement (ICE) wherein the County will, in part, seek to promote the principles of ethical business conduct, prevent knowingly hiring unauthorized workers through self-governance, and encourage voluntary reporting of the discovery of unauthorized workers to ICE. Accordingly, by submitting its Offer, Contractor represents and warrants:

i) that Contractor is in compliance with all applicable federal, state and local laws, including, but not limited to, the laws related to the requirement of an employer to verify an employee's eligibility to work in the United States,

ii) that all of Contractor's employees are legally eligible to work in the United States, and

iii) that the Contractor has actively and affirmatively verified such eligibility utilizing the Federal Government's Employment Eligibility Verification Form (the Form I-9).

b) A mere allegation of Contractor's intent to use and/or current use of unauthorized workers may not be a basis to delay the County's award of a contract to the Contractor unless such an allegation has been determined to be factual by ICE prior to the date the Contract is scheduled to be awarded by the County.

c) Legitimate claims of the Contractor's use of unauthorized workers must be reported to both of the following agencies: The County's Compliance Services hotline at (813) 272-6554; and ICE (Immigration and Customs



Enforcement) at 1-866-DHS-2-ICE (1-866-347-2423).

d) In the event it is discovered that the Contractor's employees are not legally eligible to work in the United States, then the County may, in its sole discretion, demand that the Contractor cure this deficiency within a specified time frame, and/or immediately terminate the Contract without any cost or penalty to the County, and/or debar the Contractor from bidding on all County contracts for a period of up to 24 months, and/or take any and all legal action deemed necessary and appropriate.

e) Contractor is encouraged (but not required) to incorporate the following IMAGE Best Practices into its business and, when practicable, incorporate verification requirements into its agreements with subcontractors:

i) Use the Department of Homeland Security employment eligibility verification program (E-Verify) to verify the employment eligibility of all new hires.

ii) Use the Social Security Number Verification Service and make a good faith effort to correct and verifythe names and Social Security numbers of the current workforce. Establish a written hiring and employment eligibility verification policy.

iii) Establish an internal compliance and training program related to the hiring and employment verification process, to include, but not limited to, completion of Form I-9, how to detect fraudulent use of documents in the verification process, and how to use E-Verify and the Social Security Number Verification Service.

iv) Require the Form I-9 and E-Verify process to be conducted only by individuals who have received appropriate training and include a secondary review as part of each employee's verification to minimize the potential for a single individual to subvert the process.

v) Arrange for annual Form I-9 audits by an external auditing firm or a trained employee not otherwise involved in the Form I-9 process.

vi) Establish a procedure to report to ICE credible information of suspected criminal misconduct in the employment eligibility verification process.

vii) Establish a program to assess subcontractors' compliance with employment eligibility verification requirements. Encourage contractors to incorporate the IMAGE Best Practices contained in this paragraphand, when practicable, incorporate the verification requirements in subcontractor agreements.

viii) Establish a protocol for responding to letters received from Federal and State government agencies indicating that there is a discrepancy between the agency's information and the information provided by the employer or employee; for example, "no match" letters received from the Social Security Administration.

ix) Establish a tip line mechanism (inbox, e-mail, etc.) for employees to report activity relating to the employment of unauthorized workers, and a protocol for responding to employee tips.

x) Establish and maintain appropriate policies, practices, and safeguards against use of the verification process for unlawful discrimination, and to ensure that U.S. citizens and authorized workers do not face discrimination with respect to hiring, firing, recruitment or referral for a fee because of citizenship status or national origin.

(xi) Maintain copies of any documents accepted as proof of identity and/or employment authorization for all new hires.

6) Contractor Use of Hillsborough County For Marketing Prohibited

The Contractor shall in no way use any statements, whether written or oral, made by the County's employees to market, sell, promote or highlight the Contractor and/or the Contractor's product(s) and/or service(s) unless



authorized to do so, in writing, by the County Administrator or his/her designee. In addition, the Contractor shall notuse subjective or perceived interpretations, even if factual, regarding the County's opinion of the Contractor's performance, product(s) and/or service(s) in any document, article, publication or press release designed to market, promote or highlight the Contractor and/or the Contractor's product(s) and/or service(s). This does not prevent the Contractor from including the County on its client lists and/or listing or using the County as a reference.

7) Contractor's Responsibilities

The Contractor will give all notices and comply with all laws, ordinances, rules and regulations applicable to the Work and/or Project. If the Contractor observes that the Specifications are at variance with such laws, ordinances, rules or regulations, then the Contractor will give the County prompt written notice thereof, and any necessary changes shall be adjusted by an appropriate Change Order, Unilateral Change Order or Modification Agreement to the Contract. If the Contractor performs any Work knowing that such Work is contrary to such laws, ordinances, rules and regulations and without giving such notice to the County, the Contractor will bear all costs arising therefrom; however, it shall not be the Contractor's primary responsibility to ensure that the Specifications are in accordance with such laws, ordinances, rules and regulations.

8) County as Intended Beneficiary of Subcontracts

The County shall be an intended substantial beneficiary of the written agreements between the Contractor and its subcontractors.

9) Emergencies

In emergencies affecting the safety of persons, the Work/Project or property at the site of such Work/Project or adjacent thereto, the Contractor, without special instruction or authorization from the County, is obligated to act at the Contractor's discretion to prevent threatened damage, injury or loss. The Contractor shall give the County prompt written notice of any significant changes in the Work/Project or deviations from the Contract Documents caused thereby, and a Change Order, Unilateral Change Order or Modification Agreement shall be issued covering the changes and deviations involved. If the Contractor believes that additional work done by it in an emergency which arose from causes beyond the Contractor's control entitles the Contractor to an increase in the Contract Price or an extension of the Contract Time, the Contractor may make a claim for the same. Such increase in Contract Priceand/or extension of the Contract Time will be included in the Change Order, Unilateral Change Order or Modification Agreement if such claim is approved by the County.

10) Failure to Perform

If, during the Contract Period, the Contractor should refuse or otherwise fail to perform any of its obligations under the Contract, the County reserves the right to:

a) Obtain the goods, Services and/or Work from another contractor; and/or

b) Terminate the Contract; and/or

c) Suspend/debar the Contractor from bidding on County solicitation documents for a period of up to twenty-four (24) months; and/or

d) Pursue any and all other remedies available to the County.



11) Fiscal Non-Funding/Availability of Funding

The award of this Solicitation Document is contingent upon the availability of funding. Furthermore, if funding during the Contract Period becomes unavailable, the County reserves the right to terminate the Contract after providing the Successful Bidder/Proposer and/or Contractor no less than twenty-four (24) hours written notice, provided that, the County will pay the Successful Bidder/Proposer and/or Contractor for any authorized goods and/or Services provided prior to the Successful Bidder's/Proposer's and/or Contractor's receipt of said termination notice. The County shall be the final authority as to the availability of funds.

12) Hand Sanitizer Ordinance (05-8)

(This provision shall be applicable only if the Services and/or Work to be performed under this Contract will involveand/or require the use of portable restrooms.) Pursuant to Hillsborough County Ordinance 05-8, as amended, every portable restroom in service in Hillsborough County which does not have a hand washing facility located within the portable restroom must have an operable hand sanitizer dispenser containing sanitation liquid affixed to the inside ofthe portable restroom or immediately adjacent to the portable restroom. The Contractor is solely responsible for ensuring that any and all portable restrooms owned or leased by the Contractor are in compliance with the ordinance.

13) Hillsborough County Equal Opportunity Clause

APPLICABLE TO ALL CONTRACTS AND SUBCONTRACTS IN THE AMOUNT OF $10,000 OR MORE.

a) General: The Contractor will not discriminate against any employee or applicant for employment because of race,color, religion, sex, national origin, age, marital status, disability, sexual orientation, or gender identity or expression. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, sex, national origin, age, marital status, disability, sexual orientation, or gender identity or expression. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment advertising; layoff or termination; rates of payor other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause.

b) Recruitment: The Contractor will in all solicitations or advertisements for employees placed by or on behalf of the Contractor state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, marital status, disability, sexual orientation, or gender identity or expression.

c) Unions: The Contractor will send, to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice advertising the labor union or worker's representative of the Contractor's commitments under this assurance, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

d) Compliance Reports: The Contractor will maintain records and information assuring compliance with these requirements and shall submit to the designated County official timely, complete and accurate compliance reports at such times and in such form containing such information as the responsible official or Contractor's designee may determine to be necessary to enable Contractor to ascertain whether the Contractor has complied or is complying with these requirements. The Contractor will permit access to its books, records and accounts by the County for purposes of investigation to ascertain compliance with such rules, regulations and orders. In general, the Contractor



and subcontractors should have available racial and ethnic data showing the extent to which members of minority groups are beneficiaries under this Contract.

e) Sanctions: In the event of the Contractor's non-compliance with the nondiscrimination clauses of this Contract or with any of such rules, regulations or orders, this Contract may be cancelled, terminated or suspended in whole or in part, and the Contractor may be declared ineligible for further County contracts by rule, regulation or order of the Board of County Commissioners of Hillsborough County, or as otherwise provided by law.

f) Subcontractors: The Contractor will include the provisions of paragraphs (a) through (f) in every subcontract under this contract so that such provisions will be binding upon each subcontractor. The Contractor will take such action with respect to any subcontractor as the contracting agency may direct as a means of enforcing such provisions including sanctions for noncompliance. In addition, the Contractor, with regard to the work performed during the Contract Period, shall not discriminate on the basis of familial status in the selection and retention of subcontractors, including procurements of materials and leases of equipment.

g) Federal Requirements: In the event this Contract is paid in whole or in part from any federal governmental agencyor source, the specific terms, regulations and requirements governing the disbursement of these funds shall be specified herein and become a part of this clause.

h) Applicable Federal Laws, Orders and Regulations:

i) Section I of the Fourteenth Amendment to the United States Constitution.

ii) Title VI of the Civil Rights Act of 1964.

iii) Title VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972 and 1975.

iv) Civil Rights Acts of 1866 and 1870.

v) Standards for a Merit System of Personnel Administration, 45 CFR 70.

vi) Revised Order Number 4, 41 CFR 60 2.10.

vii) Rehabilitation Act of 1973, P.L. 93 112.

viii) Interagency Agreement dated March 23, 1973.

ix) Executive Order 11914, Non discrimination with Respect to the Handicapped in Federally Assisted Programs.

x) Age Discrimination Act of 1967, P.L. 94-135

xi) Civil Rights Act of 1968, P.L. 90-284

xii) Veterans Readjustment Act.

xiii) Section 14001 of the Consolidated Omnibus Budget Reconciliation Act of 1985, (State and Local Assistance Act of 1972, as amended).

xiv) Office of Management and Budget Circular 102, Attachment O

xv) Age Discrimination in Employment Act, as amended.

xvi) Civil Rights Restoration Act of 1987.

xvii) Federal Civil Rights Act of 1991.

xviii) Americans with Disabilities Act.

xix) General Accounting Procedures, 45 CFR, Part 74 and/or Part 92.

xx) Clean Air Act, 42 USC 1857(h), section 306.

xxi) Clean Water Act, 33 USC 1368, section 508.

xxii) Executive Order 11738.

xxiii) Environmental Protection Agency Regulations, 40 CFR, Part 15.27.8.2.



i) Applicable State Statutes, Orders and Regulations:

i) State Constitution, Preamble and Article I, Section 2 protects citizens from discrimination because of race, national origin, or religion, national origin, sex or physical disability.

ii) Florida Statutes, Chapter 112.042, requires non discrimination in employment by counties and municipalities, because of race, color, national origin, sex, handicap, or religious creed.

iii) Florida Statutes, Chapter 112.043, prohibits age discrimination in employment.

iv) Florida Statutes Chapter 413.08, prohibits discrimination against the handicapped in employment.

v) Florida Statutes, Chapter 448.07, prohibits wage rate discrimination based on sex.

vi)) Florida Civil Rights Act of 1992, as amended.

j) Applicable Hillsborough County Ordinances:

i) Hillsborough County Code of Ordinances and Laws, Chapter 30, Article II, (Human Rights Ordinance) as amended, prohibits discrimination on the basis of race, color, religion, sex, national origin, age, marital status, disability, sexual orientation, or gender identity or expression in real estate, employment, public accommodations, extensions of credit, and Hillsborough County procurement and contracting.

ii) Hillsborough County Home Rule Charter, as revised, Article IX, Section 9.11, provides that no person shall be deprived of any right because of race, sex, age, national origin, religion, disability or political affiliation.

14) Indemnification

a) General Liability Indemnification - with respect to any Work, Services and/or goods provided pursuant to this Contract, the Contractor shall be liable for the actions of its agents, employees, partners, or subcontractors and shall indemnify, defend, and hold harmless the County, and it officers, agents, and employees, from suits, actions, damages, and costs of every name and description, including attorneys' fees, arising from or relating to personal injury and/or damage to real or personal tangible property alleged to be caused, in whole or in part, by Contractor, its agents, employees, partners, or subcontractors, provided, however, that the Contractor shall not indemnify for that portion of any loss or damages proximately caused by the negligent act or omission of the County.

b) Patent and Copyright Indemnification - with respect to any Work, Services and/or goods provided pursuant to this Contract, the Contractor shall indemnify, defend, and hold harmless the County from any suits, actions, damages, and costs of every name and description, including attorneys' fees, arising from or relating to violation or infringement of trademark, copyright patent, trade secret or intellectual property right, provided, however, that the foregoing obligation shall not apply to a County's misuse or modification of Contractor's products or County's operation or use of Contractor's products in a manner not contemplated by the Contract. If any product is the subject of an infringement suit, or in the Contractor's opinion is likely to become the subject of such a suit, the Contractor may, at its sole expense, procure for the County the right to continue using the product or to modify it to become non-infringing. If the Contractor is not reasonably able to modify or otherwise secure for the County the right to continue using the product, the Contractor shall remove the product and refund the County the amounts paid in excess of a reasonable rental for past use. The County shall not be liable for any royalties.

c) The Contractor's obligations under the preceding two paragraphs with respect to any legal action are contingent upon the County giving the Contractor:

i) written notice of any action or threatened action;

ii) the opportunity to take over and settle or defend any such action at Contractor's sole expense; and

iii) assistance in defending the action at Contractor's sole expense. The Contractor shall not be liable for



any cost, expense, or compromise incurred or made by the County in any legal action without the Contractor's prior written consent, which shall not be unreasonably withheld.

15) Injury and/or Damage Claims

Should the County or the Contractor suffer injury or damage to its person or property because of any error, omissionor act of the other or of any of its employees, agents or others for whose acts it is legally liable, claim should be made in writing to the other party within a reasonable time of the first observance of such injury or damage.

16) Interpretation and Intent of Contract Documents

The Contract Documents are complementary; what is called for by one Contract document is as binding as if called for by all of the Contract Documents. If the Contractor finds a conflict, error or discrepancy in the Contract Documents, the Contractor must bring it to the County's attention in writing before proceeding with the Work affected thereby. In resolving such conflicts, errors and discrepancies, the Contract Documents shall be given preference in the following order: 1) Agreement, 2) Amendment(s) (if applicable to this Solicitation Document), 3) Specifications, 4) Special Terms and Conditions, 5) General Terms and Conditions, and 6) Instructions. Any Work that may reasonably be inferred from the Specifications and/or drawings/maps as being required to produce the intended result shall be supplied whether or not it is specifically called for. Work, materials or equipment described in words which, when applied, have a well-known technical or trade meaning shall be deemed to refer to such recognized standards. In case of conflict, the more stringent requirements shall take precedence.

17) Laws and Regulations

The Contractor is hereby advised that all applicable Federal and State laws, municipal and County ordinances, and the rules and regulations of all authorities having jurisdiction over any part of the goods, Services and/or Work provided under this Contract shall be deemed to be a part of this Contract.

18) Maintenance of Records

The Contractor will keep adequate records and supporting documentation applicable to this Contract. Said records and documentation will be retained by the Contractor for a minimum of six (6) years from the date of termination of this Contract or from the date of final payment under this Contract, whichever is longer (the "Record Retention Period"). The County and its authorized agents shall have the right to audit, inspect and copy all such records and documentation as often as the County deems necessary during the Contract Period and during the Record Retention Period. The Record Retention Period will be extended until audit findings are issued if an audit is initiated during the Record Retention Period. Such activity shall be conducted only during normal business hours. During the Record Retention Period, the County shall also have the right to obtain a copy of and otherwise inspect any audit made at the direction of the Contractor as concerns the aforesaid records and documentation.

19) No Assignment of Contract

The Contractor may not make any assignment of the resulting Contract between the County and the Contractor, in whole or in part, without the prior written authorization of the County. Failure to obtain prior written authorization of the County will result in a delay of payment(s) at a minimum and may result in termination for breach of contract.



20) Non-Exclusive Contract

Award of this Contract shall impose no obligation on the County to utilize the Successful Bidder/Proposer for all Services and/or Work of this type, which may develop during the Contract Period. This is not an exclusive Contract.The County specifically reserves the right to concurrently contract with other companies for similar Services and/or Work if it deems such action to be in the County's best interest.

21) Notices to Contractor

Notices to the Contractor shall be served upon the Contractor by electronic mail (e-mail), facsimile, U.S. mail, hand delivery, courier delivery, or express mail delivery of said notice to the Contractor's residence, place of business and/or with the Contractor's designated agent.

22) Notices to the County

See the "Specifications" section of this Solicitation Document for notices to the County.

23) Payment and Completion

a) The Project Manager, within fifteen (15) Days of receipt of each invoice will either approve or reject the invoice. If the Project Manager rejects the invoice, then the invoice will be returned to the Contractor and will state, in writing, the reason for rejecting the invoice. In the event the Contractor receives a rejected invoice, the Contractor may make the necessary corrections and resubmit the invoice to the Project Manager. Within thirty (30) Days of approval of an invoice for payment, the County will pay the Contractor the amount approved.

b) The Project Manager's approval of any payment requested in an invoice shall constitute a representation by the Project Manager to the County that the conditions precedent to the Contractor being entitled to payment as set forth herein have been fulfilled.

c) The Project Manager's approval of final payment shall constitute an additional representation by him/her to the County that the conditions precedent to the Contractor's being entitled to final payment as set forth herein have been satisfied.

d) The Project Manager may refuse to approve, in whole, or in part, an invoice if, in his/her opinion, he/she is unableto make the representation to the County that all the conditions precedent to the Contractor being entitled to paymenthave been satisfied. The Project Manager may also refuse to approve any such payment, or, because of subsequentlydiscovered evidence or the results of subsequent inspections or tests, nullify any previous approval of such payment,to such extent as may be necessary in his/her opinion to protect the County from loss because:

i) The Work is defective;

ii) Claims have been filed or there is reasonable evidence indicating the probable filing thereof; or

iii) The Contract Price has been reduced because of Change Order, Unilateral Change Order or Modification Agreement.

e) As established by Florida Statute 218.74(2) payment for the purchase or lease of goods and services shall be madewithin forty-five (45) Days after the date a proper invoice is presented for payment to the County's Finance Department, Clerk of the Circuit Court, as Accountant to the Board of County Commissioners and as Chief Disbursement Officer.



24) Payment to Contractor by Electronic Payment Solution

a) ePayables: If the Contractor is enrolled in the County's ePayables electronic payment solution, all payments will be made using the ePayables electronic payment solution. The Contractor will be issued a VISA credit card account number with zero ($0) available funds until an invoice is approved by the County for payment. Once the County has approved payment, an electronic remittance advice will be sent to the Contractor via e-mail or fax along with approval for the Contractor to charge the VISA credit card account for that amount. The Contractor will only have the ability to charge up to the monetary limit available to the account. ePayables payments will be processed via a credit card and merchant services fees will apply. Merchant services fees are determined by the vendor's agreement with their Merchant Bank. Fees are generally up to 3%.

b) Once the Contractor is enrolled in ePayables electronic payment solution and then requests to opt out, the Contractor will not be eligible to re-enroll in ePayables for a minimum of twelve (12) months.

c) ACH (Direct Deposit): If the Contractor is enrolled in the County's ACH electronic payment solution, all payments will be made using the direct deposit. The Contractor's bank account information will remain confidential to the extent provided by law and necessary to make direct deposit payments. Once the County has approved payment, an electronic remittance advice will be sent to the Contractor via e-mail.

25) Payment to Subcontractors

By submission of an invoice, the Contractor certifies that all subcontractors and suppliers have been paid for work and materials from previous progress payments received (less any retainage) by the Contractor prior to receipt of any further progress payments. During the Contract Period and upon completion of the Contract, the County may request documentation to certify payment to subcontractors and/or suppliers. This provision in no way creates any contractual relationship between any subcontractor and the County or any liability on the County for the Contractor'sfailure to make timely payment to the subcontractors and/or suppliers.

26) Performance Standards and Product Quality

In the event the Specifications omit details concerning performance standards and/or product quality, the Contractor shall use only the best commercial practices and/or materials and workmanship of the highest quality when performing this Contract.

27) Project Manager's Status

a) County's Representatives: The Project Manager shall be the County's representative during the Contract Period. The duties, responsibilities and the limitations of authority of the Project Manager during the Contract Period are setforth in this section and shall not be extended without the written consent of the County's Board of County Commissioners or designee.

b) Rejecting Defective Work: The Project Manager will have the authority to disapprove or reject Work which is "defective" (which term is hereinafter used to describe Work that is unsatisfactory, faulty or defective and/or does not conform to the requirements of any inspection, test or approval). The Project Manager will also have the authority to require special inspection or testing of the Work.

28) Severability



In the event any section, sentence, clause or provision of this Contract is held to be invalid, illegal or unenforceable by a court having jurisdiction over the matter, the remainder of this Contract shall not be affected by such determination and shall remain in full force and effect.

29) Solid Waste Collection and Disposal (Solid Waste Ordinance 96-34)

(This provision shall be applicable only if the Services and/or Work to be performed under this Contract will involveand/or require the Contractor to remove or dispose of solid waste.) Pursuant to Hillsborough County Ordinance 96-34, as amended, all solid waste accumulated as a result of this Contract that the Contractor is required to remove and dispose of, and which the Contractor chooses not to self haul, shall be removed and disposed of by one of the three authorized Hillsborough County solid waste franchise collectors. For a list of the authorized franchise collectors, please contact the Public Utilities Department at 813-272-5977 ext. 43907. The use of any other companyor entity for the collection and disposal of solid waste in the Hillsborough County solid waste service area may be a violation of Hillsborough County Ordinance 96-34, as amended.

30) Starting The Work

The Contractor will start the Work and/or Project on the date determined by the County in its Purchase Order or Notice to Proceed.

31) Statement of Assurance

During the performance of this Contract, the Contractor herein assures the County, that said Contractor is in compliance with Title VII of the 1964 Civil Rights Act, as amended, and the Florida Human Rights Act of 1977 in that the Contractor does not on the grounds of race, color national origin, religion, sex, age, disability or marital status, discriminate in any form or manner against said Contractor's employees or applicants for employment. The Contractor understands and agrees that this Contract is conditioned upon the veracity of this Statement of Assurance.Furthermore, the Contractor herein assures the County that said Contractor will comply with Title VI of the Civil Rights Act of 1964 when federal grant(s) is/are involved. This Statement of Assurance shall include Vietnam-Era Veterans and Disabled Veterans within its protective range of applicability.

32) Suspension of Work

Upon seven (7) Days written notice to the Contractor, the County may, without cause and without prejudice to any other right or remedy, elect to abandon the Work and/or Project and terminate this Contract. In such case the Contractor shall be paid for all Work executed and/or goods delivered to and accepted by the County.

33) Termination for Contractor Being on the Scrutinized Companies with Activities in the Sudan List and/or Scrutinized Companies with Activities in the Iran Petroleum Energy List

Contractor is advised that section 287.135, Florida Statutes, prohibits agencies from contracting with companies for goods or services of One Million Dollars ($1,000,000.00) or more, that are on either the Scrutinized Companies withActivities in the Sudan List and/or the Scrutinized Companies with Activities in the Iran Petroleum Energy List. Both lists are created pursuant to section 215.473, Florida Statutes. The County reserves the right to terminate the Contract if the County discovers that the Contractor has submitted a false certification regarding the Scrutinized Companies with Activities in the Sudan List and/or the Scrutinized Companies with Activities in the Iran Petroleum



Energy List, and/or if, during the Contract Period, the Contractor has been placed on the Scrutinized Companies with Activities in the Sudan List and/or the Scrutinized Companies with Activities in the Iran Petroleum Energy List.

D) Special Terms and Conditions

1) Special Instructions

Do not place County employees on any mailing, fax, telephone or e-mail list without the employee's express prior consent.

Proposers are instructed not to contact County employees regarding this Request for Proposals, except staff from theProcurement Services Department. This requirement remains effective from the advertisement date through the datethat this solicitation is awarded or otherwise cancelled.

2) Qualified Firms

The Proposer must:

Be registered to conduct business in the State of Florida and Hillsborough County, as applicable.

HILLSBOROUGH COUNTY shall determine whether the Firm or individual to be selected is fully qualified to render the required Services. Among the factors to be considered in making this finding are the capabilities, adequacy of personnel, past record, and experience of the Firm or individual.

3) Negotiations

The County may award a Contract on the basis of initial offers received, without discussions. Therefore, each initial offer should contain the Proposer's best terms from a monetary and technical standpoint. The COUNTY reserves the unilateral rightto negotiate with the highest ranked/scored Proposer. If an agreement cannot be reached with the highest ranked/scored proposer, the COUNTY will then negotiate sequentially with the next highest ranked/scored proposer(s) until an agreement can be reached that is in the best interest of the COUNTY.

All negotiations will be completed prior to the award.

The COUNTY reserves the unilateral right to reject a Proposer's proposal based upon a conflict of interest that is notin the best interest of the COUNTY.

4) Contract Period for Term Contract *

The contract with the selected Firm or individual shall be for one year, with the option for HILLSBOROUGH COUNTY to extend the contract for an additional two (2) one?year terms. HILLSBOROUGH COUNTY may terminate the contract with a sixty (60?days) notice without providing cause.

5) Hillsborough County Governmental Purchasing Council: Reference Laws of Florida 69-1112 and 69-1119

All Offers received by the County in response to this Solicitation Document shall be considered as Offers to members of the Hillsborough County Governmental Purchasing Council. Members, at their discretion, may utilize



the Contract that results from this Solicitation Document. Members may purchase the goods, Services and/or Work under the same terms and conditions as the Contract between the Contractor and the County. Members will issue their own purchase orders, issue payments and coordinate the service locations with the Contractor, as applicable. The Hillsborough County Governmental Purchasing Council consists of the following agencies:

Children's Board of Hillsborough County

City of Plant City

City of Tampa

City of Tampa Housing Authority

City of Temple Terrace

Clerk of the Circuit Court

Expressway Authority

Hillsborough Area Regional Transit Authority

Hillsborough County Aviation Authority

Hillsborough County Board of County Commissioners

Hillsborough Community College

Hillsborough County School Board

Hillsborough County Sheriff

Property Appraiser

State Attorney's Office

Supervisor of Elections

Tampa Palms Community Development District

Tampa Port Authority

Tampa Sports Authority

Tax Collector

6) Evaluation and Selection Criteria

The County will review and evaluate all Proposals submitted in response to this Solicitation Document. The evaluation process is designed to award the Contract to the Proposer with the best combination of attributes as demonstrated in the Proposal scores. Scores are based on the evaluation of the information contained in Proposer's Proposal which include, but is not limited to, Proposer's responses to the questions set forth in the Requirements section of this Solicitation Document and any corresponding attachments including a brief description of methodology, qualifications, experience, and the cost of the Services/Work.

a) Evaluation Procedures: HILLSBOROUGH COUNTY will review all Proposals in accordance with the criteria, procedures, submission requirements, and other information outlined in this RFP. After receipt ofthe Proposals, HILLSBOROUGH COUNTY may, at its discretion, interview one (1) or more Proposers during which time such Proposer will have the opportunity to present its Proposal and respond to questions.



b) Scoring/Weighting of Questions: The scoring/weighting of Proposals will be accomplished utilizing the evaluation criteria identified in the following table:

Award Criteria and Point Value

Proposal Response Cover Sheet/10

Description of Firm, Project Personnel,

and Key Subconsultant Firms/30

• Prime Firm or individual• Sub consultants• MBE/Minority Business Enterprise Status

Price Proposal/Fiscal Agent Services Fee

and Employee Benefit Cost/25

Narrative or Proposer's Qualifications

and Approach to Services/20

• History of Proven Performance• Project Outcomes• Public Sector• Vision and Approach to implementation• Grants Management experience

References/10

Signature Page, Representation and Submission ofProposal/5

Total/100

i) Quote/Cost Total: Points awarded for the "Quote/Cost Total" portion of this Solicitation Document will be based upon the following formula:

Lowest Cost Proposal X Maximum Points equals Score

Other Proposer's Cost

ii) The County reserves the right not to award the Contract to the Proposer with the lowest Quote/Cost.

7) Optional Provision for Other Agencies

Unless otherwise stipulated by the Bidder/Proposer in its Offer, the Bidder/Proposer agrees to make available to all government agencies, departments, and municipalities the Offer prices submitted in accordance with the terms and



conditions of this Solicitation Document, should any governmental entity desire to buy under the Contract resulting from this Solicitation Document.

8) Ordering

The County shall issue a Blanket Purchase Agreement (BPA) or Contract Purchase Agreement (CPA) to cover any goods, Services and/or Work to be furnished under this Contract. The County user departments will then issue Standard Purchase Orders against the BPA/CPA on an as-needed basis. The Successful Bidder/Proposer shall deliver the applicable goods, Services and/or Work only upon receipt of a Standard Purchase Order. No goods, Services and/or Work are to be provided until a Standard Purchase Order is issued. However, any Standard Purchase Order issued PRIOR to the end of the Contract Period shall be completed, invoiced and paid after the expiration of the Contract. Orders shall be issued only during the Contract Period. The County reserves the right to modify the delivery location(s) identified throughout the Contract Period.

9) Pre-Bid/Proposal/Quote Conference *

A Pre-Proposal Conference concerning this present Solicitation Document will be conducted by Hillsborough County at:

Hillsborough County Procurement Services Department

18th Floor of the County Center

601 East Kennedy Blvd.,

Tampa, Florida

TIME: 12:00 p.m.,

DATE: January 29, 2015

PHONE NUMBER (813) 272-5790

All interested parties are encouraged to attend.

10) Price Escalation/De-Escalation (CPI) *

If the Successful Bidder/Proposer desires to request an increase pursuant to the following escalation clause for the annual/renewal period of the Contract, the Successful Bidder/Proposer shall submit, no later than ninety (90) Days prior to the annual/renewal date, the inflationary factor and background data based upon the following formula, to the County's Project Manager:

a) New Fee = [ .75 X (CPI2 ? CPI1) ÷ CPI1 + 1] X Current Fee

b) "CPI": The Consumer Price Index for the Urban Wage Earners and Clerical Workers, South Region - All Items, Not Seasonally Adjusted, published by the United States Department of Labor, Bureau of Labor Statistics ( http://www.bls.gov/ ).

c) "CPI1": The published CPI for the month ending twelve (12) months prior to CPI2.

d) "CPI2": The published CPI for the month ending one-hundred fifty (150) Days prior to the annual/renewal date ofthe Contract being adjusted.

e) As of the annual/renewal date of this Contract, the County may decrease the Contract in accordance with the above Escalation/De-Escalation clause formula. The County shall notify the Successful Bidder/Proposer in writing



of any such de-escalation. In no event shall either the escalation or the de-escalation exceed six percent (6%) in any year.

11) Termination for Convenience

The County reserves the right to terminate this Contract, in whole or in part, for the convenience of the County. Notification of termination shall be provided to the Contractor in writing by certified mail. The County shall pay theContractor for any accepted goods, Services and/or Work provided by the Contractor to the County prior to Contractor's receipt of said termination notice.

12) Unilateral Extension Periods

The County, through its Director of Procurement Services or designee, reserves the right to unilaterally extend the Contract Period or the renewal period of this Contract for up to three (3) additional one (1) month periods or any portion thereof, at the same terms and conditions. Notice of the County's intent to extend the Contract Period and/or the renewal period shall be provided by the County in writing to the Successful Bidder/Proposer prior to the expiration of the Contract, or the renewal period.

13) Unilateral Change Orders

Without invalidating the Contract, the COUNTY, through its Director of Procurement Services, reserves the right to,at any time or from time to time, unilaterally issue change orders (the cumulative total of which shall not exceed twenty-five thousand dollars ($25,000.00)) for additions, deletions, or revisions in the services to be rendered under this Contract. Once the $25,000.00 cap is reached, all other additions, deletions, or revisions in the services shall be valid and enforceable only when evidenced by a written modification executed and approved by the Contractor and the COUNTY.

14) Client References

Provide at least three clients served in last three years that are best suited to confirm the qualifications and experience(s) listed in the Proposal, specifically identifying work relevant to the SAFE AND SOUND HILLSBOROUGH or similar public sector clients. Please respond in the Schedule of Bidder's Qualifications/References in the Requirements Section.

E) Insurance and Bonds

1) Insurance Requirements *

INSURANCE REQUIREMENTS:

Contractor's Liability Insurance:

The CONTRACTOR shall procure and maintain in force such insurance as will protect him from claims under Workers' Compensation laws, disability benefit laws or other similar employee benefit laws; from claims for damages because of bodily injury, occupational sickness or disease, or death of his employees including claims insured by usual personal injury liability coverage; from claims for damages because of bodily injury, sickness or



disease, or death of any person other than his employees including claims insured by usual personal injury liability coverage; and from claims for injury to or destruction of tangible property including loss of use resulting there from,any or all of which may arise out of or result from the CONTRACTOR'S operations under the Contract Documents, whether such operations be by himself or by any subcontractor or anyone directly or indirectly employed by any of them or for whose acts any of them may be legally liable. This insurance shall be written for not less than any limits of liability specified in the Contract Documents or required by law, whichever is greater, and shall include contractual liability insurance. Before starting the work, the CONTRACTOR will file with the COUNTY certificates of such insurance, acceptable to the COUNTY; these certificates shall contain a provision for cancellation as found in paragraph 5 of Section B immediately below.

Insurance Required:

A. General

Before starting and until acceptance of the Work by the COUNTY, the CONTRACTOR shall procure and maintain insurance of the types and to the limits specified in paragraphs B. (1) through (4) below. All policies of insurance under this contract shall include as additional insured Hillsborough County and its employees. All policies shall provide for separation of insured's interests such that the insurance afforded applies separately to each insured against whom a claim is made or a suit is brought.

B. Coverage

The CONTRACTOR shall procure and maintain in force during the life of this contract the following types of insurance coverage written on standard forms and placed with insurance carriers acceptable to the County and approved by the Insurance Department of the State of Florida. The amounts and type of insurance shall conform to the following requirements:

1. Worker's Compensation Insurance: The CONTRACTOR shall procure and shall maintain in force during the life of this Contract, Workers' Compensation Insurance providing statutory benefits, including those that may be required by an applicable federal statute, for all of his employees to be engaged in work on the project under this Contract. In case any class of employee engaged in hazardous work on the project under this contract is not protected under the Workers' Compensation statute, the CONTRACTOR shall provide employer's liability insurancefor all said employees.

a. Employer's Liability:

N/A Limit each Accident

N/A Limit Disease Aggregate

N/A Limit Disease each Employee

2. Commercial General Liability Insurance: Coverage must be afforded on a form no more restrictive than the latest edition of the Commercial General Liability Policy filed by the Insurance Service office with limits of not less than those listed below and must include:

a. General Aggregate: $500,000.00Products and Completed Operations: $500,000.00

Personal and Advertising Injury: N/A

Each Occurrence: $500,000.00

Fire Damage (anyone fire): N/A

Specific Contract Aggregate Limits: Same as above

3. Automobile Liability Insurance: Coverage must be afforded on a form no more restrictive than the latest



edition of the Business Automobile Liability Policy filed by the Insurance Service office with limits not less than those listed below and must include: "ANY AUTO" coverage is required: Proof of Auto Liability Only, Additional Insured Waived.

a. N/A combined single limits each accident, for bodily injury and property damage liability.

b. Owned Vehicles

c. Hired and Non-owned Vehicles

d. Employer Non-ownership

e. Garage Keepers Liability:

4. Professional Liability:

a. Minimum limits of $1,000,000.00 per claim.

b. Notice of cancellation and or restrictions: The policy must be endorsed to provide the county with forty-five days notice of cancellation and/or restrictions.

5. Builder's Risk: [ ] is/ [X] is not required. Installation Floater: [ ] is/ [X] is not required. If required, maximum deductible: $N/A. The policy should be issued for the cost of construction only. Labor and fees should not be included in the amount of coverage.

6. Employee Fidelity Bond/Crime Insurance: N/A

7. Certificate of Insurance and Copies of Policies: Certificates of Insurance furnished by Hillsborough County evidencing the insurance coverage specified in the previous paragraphs B. 1. through 4. inclusive, and on request of the COUNTY certified copies of the policies required shall be filed with the Risk Management Division of the COUNTY on a timely basis. The required Certificates of Insurance not only shall list Hillsborough County as additional insured, for the operations of the CONTRACTOR under this contract (excluding the worker's compensation, automobile liability, and professional liability policies) and shall name the types of policies provided and shall refer specifically to this Contract.

If the initial insurance expires prior to the completion of the Contract, renewal Certificates of Insurance shall be furnished thirty (30) days prior to the date of their expiration.

The required limits for insurance may be achieved through a combination of primary and umbrella policies.

These policies will provide that: the insurer(s) waive their rights of subrogation against the Hillsborough County Board of Commissioners, their officials, employees, agents, and consultants.

Cancellation: Should any of the above described policies be canceled or non-renewed before the stated expiration date thereof, insurer will not cancel same until at least thirty (30) days prior written notice has been given to the below named certificate holder. This prior notice provision is a part of each of the above described policies.

F) Specifications

1) Introduction *

INTRODUCTION TO THE SAFE AND SOUND HILLSBOROUGH

The Hillsborough County Board of County Commissioners launched the Safe and Sound Hillsborough



along with the Mayors of Tampa, Plant City, Temple Terrace, the Hillsborough County Sheriff's Office, thePlant City, Tampa and Temple Terrace Police Departments, the School Board of Hillsborough County, the 13th Judicial Circuit Court Chief Judge, the State Attorney's Office, and the Public Defender's Office. These policymakers appointed 77 committee members to serve on seven specialized committees.

We selected Prevention Institute to serve as our expert consultant, based on its track record of developing strategic violence prevention plans that reduce violent crime through a public health approach grounded in science (refer to Centers for Disease Control). This is the same methodology used to develop a public health policy requiring the use of seat belts; implemented in 1975, that policy had saved an estimated 255, 000 lives by 2008 (refer to Guide to Community Prevention Services. Use of Safety Belts: Enhanced Enforcement Programs. [Cited 2010 Nov 24].

Beginning with the premise that violence is preventable, the Collaborative entered into a yearlong process to establish data driven and evidenced?based priorities for action. We learned that the implementation of a public health policy complements the efforts of law enforcement. We named violence for what it is: a public health crisis.

Through facilitated large group dialogue, small group work and individual reflection, the Collaborative prioritized the strengths and needs of Hillsborough County. The Data Committee collected 18 data points toprovide a snapshot of socio economic risk and protective factors, crime and school performance statistics unique to Hillsborough County and known to increase or lessen violence in a community. At the request of the Collaborative, the School Board of Hillsborough County, Court Administrator's Office and Public Defender's Office randomly surveyed 1,987 youth, aged 14 to 19, to gather information about their perceptions of relationships and attachments in families, community connectedness, mental health, alcohol and substance abuse issues, and neighborhood deterioration. The University of South Florida (USF) College of Public Health analyzed the frequency data from the survey and provided an executive summary of it and key findings in the population. Throughout the process, specialized subcommittees reviewed all material and made recommendations for violence reduction strategies using the best prevention science available.

We came together for the sole purpose of making a collective investment in the health and safety of our communities and the people who inhabit them. We worked together across agencies, communities and jurisdictions to develop a strategic plan that prevents violence. We committed to change the environment inwhich we live in order to grow healthy neighborhoods, families and children.

Our Vision

Working together to build strong families, safe schools and healthy neighborhoods.

Our Values

• Violence is preventable.• Address the gaps to ensure all children and youth have nurturing and supportive families and communities.• Build on strengths of youth, families, professionals and community.



• Promote the value of equality and ensure equal opportunities by investing resources where they will have the greatest impact and improving the infrastructure of neighborhoods where social problems have accumulated.

• Focus on those at risk due to exposure to child maltreatment, intimate partner violence and community violence.

Our Outcomes

SHORT TERM

INCREASE

• Coordination of resources and services among agencies

• Positive relationships and attachments in families

• Community connectedness

DECREASE

• Mental health problems, alcohol and substance abuse

• Neighborhood deterioration

LONG TERM

INCREASE

• Youth feel safe in their school and community

• Prevent community violence

Our Plan, Goals, Strategies and Activities

Please refer to:

2014/2015 Strategic Plan/Appendix A

Safe and Sound Hillsborough FIRST 100 DAYS/Appendix B; and

Preliminary Timelines/Appendix C.

Preliminary Budget (Revenue and Expenditures)/Appendix D

For more information go to: http://www.hillsboroughcounty.org/index.aspx?NID=3115

2) Timeline and Summary

TIMELINE AND SUMMARY [This is a summary only and does not alter the requirements contained in other sections of this procurement document.] Time line subject to change(s)!!

http://www.hillsboroughcounty.org/index.aspx?NID=3115



Date Description

January 22, 2015 Safe and Sound Hillsborough Fiscal Agent Services RFQ released and posted in Oracle.

January 29, 2015 Pre proposal conference will be held.

February 3, 2015 Deadline for written questions is 4:00 PM. Please email questions to [email protected] Please use email subject line: RFQ 5224 Safe and Sound Hillsborough Fiscal Agent Services. Any and all questions must be by email as described above.

February 7, 2015 Amendment and answers to questions released by 4:00 PM. Additional amendments may be issued.

February 17, 2015 Submission deadline in Oracle is 2:00 PM Eastern Time Zone (Hillsborough County clock).

February 27, 2015 Violence Collaborative subcommittee will evaluate all Statements of Qualifications and determine the top two (2) most qualified and best value proposals based using the scoring criteria in the Special Terms and Conditions.

March 16, 2015 Contract with selected Proposer begins. Start date subject to change.

3) Definitions

DEFINITIONS

"Fiscal Agent Services" means employment of SAFE AND SOUND HILLSBOROUGH personnel, payroll, employee benefits, management and accounting for financial resources in accordance with generally accepted accounting principles, all labor, equipment, and materials necessary for the selected Proposer to provide the services described in this procurement document.

"Collaborative" means the Safe and Sound Hillsborough and its designated member organizations as defined in the2014/2015 Strategic Plan document Appendix A.

4) Scope of Work - Fiscal Agent Services

SCOPE OF WORK / FISCAL AGENT SERVICES

INTRODUCTION

The Collaborative requires the services of the fiscal agent to adequately support, perform and deliver human



resources, financial accounting and management of funds committed to the support of the organization to accomplish the goals and objectives of the organization.

The fiscal agent shall:

• Assist and support implementation of strategic plan activities to obtain goals and objectives, per direction provided by leadership of Safe and Sound Hillsborough.

• Participate in the recruitment, and selection of qualified staff, i.e. 3.0 FTE's who are responsible for running the day to day activities of the Collaborative; provide office support at the designated/assigned facility; and produce outcome deliverables;

• Provide bi weekly payroll and employee benefits administration including wages, vacation, sick, holidays, worker's compensation, state and federal taxes, fees;

• Implement budget and fiscal accounting of revenues and expenditures on a monthly and year to date basis of the Collaborative to insure integrity and accountability of fiscal resources to all funding sources.

• Set up accounts payable and receivable to pay Collaborative expenditures;

• Insure funds are audited annually by a qualified firm or individual;

• Not have decision making authority over Collaborative;

• Serve at the discretion of the Collaborative.

• Serve as fiscal agent for any grants or additional funding received by the project.

The following documents are available electronically in Oracle system as attachments:

• Appendix A - Safe and Sound Hillsborough 2014/2015 Strategic Plan / 70 pages

• Appendix B - Safe and Sound Hillsborough FIRST 100 DAYS / 1 page

• Appendix C - Timeline or Activities / 1 page

• Appendix D - Preliminary Budget / 1 page

601 East Kennedy Boulevard ● P.O. Box 1110 Tampa, Florida 33601-1110 ● Telephone 813.276.8100 An Affirmative Action – Equal Opportunity Employer

Subject: W-9 Solicitation Dear Vendor: To comply with new Internal Revenue Service (IRS) regulations regarding 1099 reporting, we are requesting that you complete the Substitute W-9 form on the reverse side of this letter. The information collected on this form will allow us to confirm that our records contain the official name of your business, the Tax Identification Number (TIN) that the IRS has on file for your business, and your business type. In addition, we are requesting that you let us know if you are a member of law enforcement (active or former), a firefighter, judge or any other protected status as defined by Florida Statute 119.071(4)(d). This information will assist us in keeping your data secure from public records requests. If you are an Individual or a Sole Proprietor and do not have a Tax Identification Number for your business, please provide your name and Social Security Number (SSN) on the Substitute W-9 form. Florida Statute 119.071(5) and the Federal Privacy Act of 1974; collection of Social Security Numbers:

Hillsborough County Clerk of the Circuit Court collects your Social Security Number for the purpose of tax reporting to the Department of the Treasury, Internal Revenue Service, and for identity verification purposes . Florida Statue 119.071(5) and the Federal Privacy Act of 1974 requires that the Clerk notify you in writing of the reason for collecting this information which will be used for no other purpose than herein stated. PRIVACY ACT NOTICE Section 6109 of the Internal Revenue Code requires you to provide your correct TIN or SSN to persons who must file information returns with the IRS to report interest, dividends and certain other income paid to you. The IRS uses the numbers for identification purposes and to help verify the accuracy of your tax return. You must provide your TIN or SSN whether or not you are required to file a tax return. Payers must generally withhold 28% of taxable interest, dividend, and certain other payments to a payee who doesn’t give a TIN/SSN to a payer.

You may return the completed form to us by fax at (813) 272-5544 or by mail to the following address: Hillsborough County Clerk of the Circuit Court Systems Support Department 12th FL County Center PO Box 1110 Tampa Florida 33601-1110 Failure to provide this information to us by may result in backup withholding of 28% being deducted from your payment. If you have any questions regarding this request or the Substitute W-9 form, you may contact Hillsborough County Clerk of the Circuit Court, Systems Support Department at 813-276-2029 ext 3725.

Substitute W-9 Request for Taxpayer Identification Number (TIN)

And Certification PART I – PERSONAL or BUSINESS INFORMATION

g i b

l y.

1‐NAME of INDIVIDUAL, Service) business name, or sole p the IRS‐Internal Revenueroprietor’s name (as registered with 2‐BUSINESS NAME (DBA‐doing business as), if different from above. 3‐CHECK ONE BOX to identify the type of business named above.

Individual/Sole Proprietor Partnership Corporation Non‐profit 501(c) Associations/Estate or Trust

or Legal Corporation Foreign Entity(fill out appropriate W‐form)

d on

Government Entity (Exempt under section 501(a)) Medical

LLC‐Limited Liability Company (If business liste ne 2 is an LLC, mu also select an LLC type from below)

P l e a s e t y p e o

r p r i n

t l e

li st

[ ] Disregarded entity [ ] Partnership [ ] Corporation

[ ] Individual/Sole Proprietor (enter owner/individual’s name on line 1 above, business/DBA name on line 2

4‐WITHHOLDING (Optional) Already subject to backup withholding Exempt from backup withholding

5‐PROTECTED STATUS – Florida Statute 119.071(4)(d) Are you a member of law enforcement (active or former), a firefighter, judge or any other protected status as defined by Florida Statute

No 119.071(4)(d)? Yes

6‐ADDRESS ‐ Street (include apt # or suite number)

City State ZIP

E‐mail address

PART II – TIFICATION NUMBER (TIN) TAXPAYER IDENEnter your TIN in the Appropriate box. The TIN provided must match the name given on Line 1 to avoid backup withholding. For individuals,

es, it is your employee identification number (EIN). this is your social security number (SSN). For other entiti

SSN EIN TIN /

PART III ‐ CERTIFICATION Under p e perjury, I certify that: enalti s of1 The number show n on this form is my correct TIN (tax payer identification number) or I am waiting for a number to be issued to me,

and

2 I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) theIRS has

notified me that I am no longer subject to backup withholding and

3 I am a U.S. citizen or other U.S. person (see definition below). The IRS does not require your consent to any provision of this document other than the certifications required to avoid backup withholding

Sign h Date > ere >

Flo 9.07 (5) and the Federal Privacy Act of 1974; Collection of Social Security Numbers he Hillsborough County Clerk of the Circuit Court collects your social security number for the purposes of tax reporting to the Department of the

(5) and the Federal Privacy Act of 1974

rida Statute 11TTreasury, Internal Revenue Service (IRS) and for identity verification purposes. Florida Statute 119.07require the Clerk to notify you in writing of the reason for collecting this information which will be used for no other purpose than herein stated.

GENERAL INSTRUCTIONS (section references are to the Internal Revenue Code unless otherwise noted).

Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are:

nder the laws of the United States, • An individual who is a U.S. citizen or U.S. resident alien,

or u• A partnership, corporation, company, or association created or organized in the United States• An estate (other than a foreign estate), or • A domestic trust (as defined in Regulations section 301.7701‐7).

Special rules for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax on ch business. Further, in certain cases where a form W‐9 has not been received, a partnership is

tax. Therefore, if you are a U.S. person that is a partner in a any foreign partners’ share of the income from surequired to presume that a partner is a foreign person, and pay the withholdingpartnership conducting a trade or business in the United States, provide Form W‐9 to the partnership to establish your U.S. status and avoid withholding on your share of partnership income.

(Rev 8-00) RFP/EEO/G Equal Opportunity Questionnaire

FIRM NAME:

JOB CATEGORY

TOTAL EMPLOYEES

MALES FEMALES

MALE FEMALE WHT BLK HISP API AI WHT BLK HISP API AI

Officials & Managers

Professionals

Technicians

Sales Workers

Office & Clerical

Craftsmen (Skilled)

Operatives (Semi-Skilled)

Laborers (Unskilled)

Service Workers

TOTAL

HISP: Hispanic API: Asian/Pacific Islander AI: American Indian Job categories as provided herein are those categories identified and used in EEO (1-6) reporting requirements, required from employers by the Federal government.

(DO NOT LEAVE THIS PAGE BLANK)

ITB NO: _______________________________________ BIDDER NAME: ____________________________________

Bidders submitting bids to provide construction services to Hillsborough County will be evaluated on their compliance with Disadvantaged Minority/Disadvantaged Women Business Enterprise (DM/DWBE) participation goals as established by the program.

If the dollar value goals for DM/DWBE participation on a project have not been met, the bidders will be required to complete the following form to document their Good Faith Efforts (GFE) in obtaining DM/DWBE participation. The three lowest bidders submitting on a project, who fail to meet the DM/DWBE contract goal, must complete this form to document all good faith efforts that were expended prior to the bid opening. There is a total of 1260 available points. In order to meet good faith efforts, a bidder must obtain at least seventy percent (70%) or 882 points. The bidder must show that they took all necessary and reasonable steps to achieve the DM/DWBE goal. When negotiating in good faith with interested DM/DWBEs, it is the bidder’s responsibility to select economically feasible portions of work available to DM/DWBE subcontractors, so as to facilitate designated DM/DWBE participation. Bidders using good faith efforts should consider a number of factors when negotiating with DM/DWBE subcontractors and should take a firm’s price and capabilities as well as contract goals into consideration.

Scoring Details/Instructions Part A – Solicitation: Five (5) Points may be awarded for every DM/DWBE listed in Part A. A copy of the solicitation, whether email or fax must include documentation of who the

solicitation was sent to, their receipt of the solicitation, or returned as invalid in order to be awarded points in this section. An additional three (3) bonus points may be awarded for those businesses that are currently Hillsborough County DM/DWBE certified. A maximum of 150 bonus points plus 90 bonus points may be received in this section, totaling 240 points.

Part B – Follow-Up: Twenty-five (25) points may be awarded for every DM/DWBE listed that includes all follow-up documentation. In order to receive full points in this section, submitted documentation must consist of confirmation emails, phone logs, written negotiation documentation, etc. Submitting a copy of a mass email or phone log will not be viewed as acceptable unless it includes specific details for each subcontractor listed. Nine (9) bonus points will be given for those businesses that will be utilized on the project and are currently Hillsborough County DM/DWBE certified. A maximum of 500 points may be earned with a possible 180 bonus points, totaling 680 points.

Part C: Twenty (20) points may be awarded for attending the pre bid conference, total points will be awarded depending on which of the senior leadership attend. A maximum of twenty (20) points may be received in this section.

Part D: Ten (10) points maximum may be awarded for providing appropriate access to full sets of plans and specifications of the specific sections of this project to subcontractors and/or suppliers. A maximum of ten (10) points may be received in this section.

Part E: Twenty (20) points may be awarded for advertising subcontracting opportunities in a Minority or Trade Paper. A maximum of twenty (20) points may be received in this section.

Part F: Twenty (20) points maximum may be awarded for contacting the Economic Development Department’s Small/Minority Business staff for assistance. Documentation of how contact was made and the outcome of the assistance provided by staff must be submitted in order to receive points in this section. Points will not be awarded for simply calling the office or help accessing the PRISM website. A maximum of twenty (20) points may be received in this section.

Part G: Fifteen (15) points may be awarded for every DM/DWBE listed in part G. An additional ten (10) bonus points may be awarded for each business that is currently Hillsborough County DM/DWBE certified. A maximum of 125 points may be received in this section.

Part H: Fifteen (15) Points may be awarded for every DM/DWBE listed. An additional ten (10) bonus points may be awarded for each business that is currently Hillsborough County DM/DWBE certified. A maximum of 125 points may be received in this section.

Part I: Twenty (20) points may be awarded for indicating assistance provided to DM/DWBE business in obtaining bonding, insurance and/or lines of credit.

Page 7: The affirmation page must be signed and dated in order to be admissible.

Page 8: Extra space has been provided for any additional information required or additional information you may wish to submit. Failure to fully and clearly complete this form and attach all supporting documentation may result in rejection of the bid.

ER-15

Disadvantaged Minority/Disadvantaged Women Business Enterprise Good Faith Effort Determination Form Instructions

Total Points ________

ITB NO: ____________________________________ BIDDER NAME: _________________________________________

Points you may receive for the GFE are shown below. Bidders will be deemed in compliance, if an overall score of 882 points is achieved. In order to receive points, you must provide all supporting documentation, labeled clearly (Part A, B, etc.). Scoring will be determined by Hillsborough County Small/Minority Business Staff.

PLEASE NOTE:

DM/DWBE businesses who have graduated from the Hillsborough County DM/DWBE Program, who have been denied certification by Hillsborough County, or who have already received reciprocal certification and it has expired, are not eligible for consideration in subcontracting activities.

Part A. Solicitation. The bidder must provide the name of the DM/DWBE businesses that the bidder has solicited for use as a subcontractor on this project. Points will be awarded for up to thirty (30) businesses; however, you may list as many as you wish. Five (5) points may be awarded for every DM/DWBE listed. An additional three (3) bonus points may be awarded for those businesses that are currently Hillsborough County DM/DWBE certified. A maximum of 150 Points plus (90 bonus points may be received in this section, totaling 240 Points.

a. Name of DM/DWBE Business (to receive points, fill in information for each column a-f)*

b. Subcontracting Activity Description (project specific)

c. Phone No. (###) ###-####

d. Name of Certifying Agency (if Hillsborough County 3 bonus points) **

e. Certification Expiration Date (mm/dd/yy)**

f. How was notice submitted to the DM/DWBE (i.e. email, mail, fax, or other written documentation.)?* mass email or faxes will only count if documentation is included that shows that the email and faxes were received or not received. If they were not received unless phone calls or other means of notification was made they will not count toward GFE (Additional space provided on Page 7).

1.

2.

3.

4..

5.

6.

7.

8.

9.

10.

11.

12.

*You MUST provide all detailed supporting documentation in relation to items a-f. In order to receive points, documentation MUST have been submitted to potential DM/DWBE’s at least ten (10) calendar days prior to bid opening. **Please provide copy of DM/DWBE certification that includes certification expiration date.

ER-16

Disadvantaged Minority/Disadvantaged Women Business Enterprise Good Faith Effort Determination Form



Part A. (continued)

a. Name of DM/DWBE (to receive points, fill in information for each column a-f)*

b. Subcontracting Activity Description(project specific)

c. Phone No. (###) ###-####

d. Name of Certifying Agency (if Hillsborough County (3) bonus points)**

e. Certification Expiration Date (mm/dd/yy)**

f. How was notice submitted to the DM/DWBE (i.e. email, mail, fax, or other written documentation)?* .)?* mass email or faxes will only count if documentation is included that shows that the email and faxes were received or not received. If they were not received unless phone calls or other means of notification was made they will not count toward GFE (Additional space provided on Page 7).

13.

14.

15.

16.

17.

18.

19.

20.

21.

22.

23.

24.

25.

26.

27.

28.

29.

30.

*You MUST provide all supporting documentation in relation to items a-f. In order to receive points, documentation MUST have been submitted to potential DM/DWBEs at least ten (10) calendar days prior to bid opening. **Please provide copy of DM/DWBE certification that includes certification expiration date.

ER-17


ITB NO: ____________________________________ BIDDER NAME: _________________________________________ Part B. Follow-Up. Please list DM/DWBE businesses that provided a response to your solicitation for this project by Subcontracting Activity Descriptions. In the Subcontracting Activity Description column, please describe the specific component of the contract. Points will be awarded for up to twenty (20) businesses; however, you may list as many subcontractors as you wish. A maximum of twenty-five (25) points will be awarded for each DM/DWBE listed that includes all supporting documentation, i.e., confirmation email, phone log, negotiation documentation. You MUST include the appropriate documentation for each subcontractor in order to receive points. Nine (9) bonus points will be given for those businesses who will be utilized on this project and that are currently Hillsborough County DM/DWBE certified. A maximum of 500 points plus 180 bonus points may be received in this section, totaling 680 points.

a. Name of DM/DWBE Business & Person that Responded. Must fill in ALL information for each column a-g to receive 25 Points.

b. Subcontracting Activity Description(project specific)

c. Provide name of Certifying Agency (if Hillsborough County (9) bonus points)**

d. Date of Initial Response

e. Followed-up and negotiated with DM/DWBE prior to bid?** Yes or No Provide detailed Date/Documentation of the various forms of follow-up and negotiation used, if yes

f. Accept Bid Yes or No

g. If no to e, provide reason for rejection of follow-up, bid or no bid from Sub-Contractor** Did they not return repeated phone calls or individual emails. Price was to high after negotiation, they were not available. Be specific for each one individually to receive the 25 points.

1.

2.

3.

4..

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.

20.

*You MUST provide all supporting documentation in relation to items a-g. **Please provide copy of DM/DWBE certification that includes certification expiration date.


ER-18 ITB NO: ____________________________________ BIDDER NAME: _________________________________________

Part C. Pre-bid Conference Participation. A maximum of twenty (20) points may be awarded for attending the County’s pre bid conference. The total number of points awarded will depend upon which senior leadership attended.

Which senior leadership, employed by the Bidder and who can interface with the DM/DWBE, attended the Pre-bid conference? Check one box per person, but check all who attended. (Provide a copy of Pre-bid Conference Sign-in Sheet with your company’s attendees highlighted). 1. Owner/Corporate Officer (10 points)

2. Sr. Estimator (5 points)

3. Project Manager (5 points)

Part D. Availability of Details, Plans and Specifications. A maximum of ten (10) points may be awarded for providing appropriate access to full sets of plans, specifications and specific sections of this project to subcontractors and/or suppliers. A maximum of ten (10) points may be received in this section. How did Bidder provide access to full sets of plans, specifications and specific sections for this project to Subcontractors and suppliers? Check boxes for all methods that were used. 1. Directed to local plans room (1 point)

2. Made available at Bidder’s Office (2 points)

3. Faxed, emailed or mailed specific sections to Subcontractors and/or suppliers (attach copy of documented notice) (7 points)

Part E. Name of Trade or Minority Focused Paper Advertised (20) Points may be awarded for publishing a notice of solicitation for subcontractor opportunities in minority focus print media and/or minority trade organizations. A maximum of twenty (20) points may be received in this section.

a. Name of Minority Focus Print Media or Minority Trade Organization. To receive points must fill in information for each column a-b b. Date Ad Ran (mm/dd/yy) *Must provide copy of ad(s)

1.

2.

Part F. Contacted Economic Development Department’s Small/ Minority Business staff for assistance. A maximum of twenty (20) points may be awarded for contacting the Economic Development’s Small Minority Business Staff for assistance. Documentation as outlined in the instructions will be the basis for awarding points. Points will not be awarded for simply contacting staff or help with accessing the PRISM website.

20 Points Available 1. By telephone or in writing? Yes (20 points) No (0 points) Provide the date and name of the Economic Development Department’s Small/ Minority Business staff contacted and the assistance they provided. Describe the outcome that resulted from your contact with the Economic Development’s Small Minority Business staff. The Economic Development Department’s Small/ Minority Business staff should be contacted at least five (5) working days prior to bid opening. (The section below must be completed in order to receive the possible twenty (20) points for Part F).

Staff Name: _________________________________________________________ Date Contacted: _________________________________________________________

Describe assistance provided by Economic Development’s Small/Minority Business staff: _________________________________________________________________________________________ Describe the outcome that resulted from your contact with Economic Development’ Small/Minority Business staff: ________________________________________________________________________ __________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________

ER-19

ITB NO: ____________________________________ BIDDER NAME: _________________________________________ Part G. Developing Relationships Please provide the name of the DM/DWBE business that the owner, partner or principle officer of the bidder has met with in person, within the last sixty (60) calendar days for the purpose of developing a partnering relationship. Points will be awarded for up to five (5) businesses; however, you may list as many subcontractors as you wish.


Fifteen (15) points may be awarded for every DM/DWBE listed. An additional ten (10) bonus points may be awarded for each business that is currently Hillsborough County DM/DWBE certified. A maximum of seventy-five (75) points plus fifty (50) bonus points may be received in this section, totaling 125 Points.

a. Name of DM/DWBE Business and Owner’s Name that Bidder met with to develop working relationship: 15 points (to receive points, fill in information for each column a-f)*

b. Subcontracting Activity Description c. Name of Certifying Agency (if Hillsborough County 10 bonus points)**

d. Phone No. (###) ###-####

e. Date of Meeting

(mm/dd/yy)

f. Typical Project Size/

Dollar Amount

1.

2.

3.

4.

5.

Part H. Sustained Relationships Please provide the names of DM/DWBE businesses that the bidder has sub-contracted on other Hillsborough County projects, other government and private sector contracts within the past two (2) years. For those subcontractors listed, please provide the copy of contract and subcontract value. For those subcontractors listed, please provide the subcontract values. Points will be awarded for up to five (5) DM/DWBE businesses; however, you may list as many as you wish Fifteen 15 points may be awarded for every DM/DWBE listed. An additional ten (10) bonus points may be awarded per business that is currently Hillsborough County DM/DWBE certified. A maximum 75 Points plus 50 bonus points may be received in this section, totaling 125 Points.

a. Name of DM/DWBE Business and Owner’s Name that Bidder contracted with to sustain working relationship* (15 points will be awarded for every DM/DWBE business listed)

b. Name of Certifying Agency (if Hillsborough County: 10 bonus

points**

1st Project 2nd Project

c. Name of Project d. Subcontract Value e. Name of Project f. Subcontract

Value

1.

2.

3.

4.

5.

Part I. Bonding/Insurance/Line of Credit Assistance If the bidder determines that the DM/DWBE needs to have bonding, insurance and/or a line of credit, points may be awarded for indicating assistance provided to the DM/DWBE in obtaining any of the aforementioned.

Yes (20 points) No (0 points)

If you answered yes, you must submit documentation of the assistance provided in order to receive points. A maximum of twenty (20) points may be received in this section.

* You MUST provide all supporting documentation in relation to items a-f. **Please provide copy of DM/DWBE certification that includes certification expiration date.

Total Points ___________

Bonus Points ________ ER-20 Grand Total _________


AFFIRMATION ANY MISREPRESENTATION ON THIS FORM MAY RESULT IN BID REJECTION.

I HEREBY AFFIRM THAT THE BELOW INFORMATION IS TRUE AND COMPLETE TO THE BEST OF MY KNOWLEDGE AND BELIEF. I FURTHER UNDERSTAND AND AGREE THAT, IF AWARDED THE CONTRACT, THIS DOCUMENT SHALL BE ATTACHED THERETO AND BECOME A BINDING PART OF THE CONTRACT.

SIGNATURE OF AUTHORIZED OFFICIAL PRINT NAME

______________________________________________ TITLE OF OFFICIAL DATE PHONE

ER-21 REQUIRED/ADDITIONAL INFORMATION:

_________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________

ER-22

G:\WPF\Kersey\RFP 5224\Attachments\Agreement.doc; Rev 08/01/12

AGREEMENT

THIS AGREEMENT is made and entered into this ________day of________________________, 20________,

(award date for projects subject thereto) by and between the BOARD OF COUNTY COMMISSIONERS OF

HILLSBOROUGH COUNTY, FLORIDA, hereinafter called County; and

__________________________________________________________________ hereinafter called Contractor.

WITNESSETH THAT:

In consideration of the mutual covenants and provisions contained herein, the parties hereto agree as follows:

1. The Contractor, being the lowest responsible Bidder, shall provide to the County the labor, Services,

materials, Work and all appurtenances thereto per the requirements set forth within this Invitation to Bid.

2. The following sections of this Invitation to Bid are hereby incorporated into this Agreement by reference:

Bid Data, Instructions to Bidders, General Terms and Conditions, Special Terms and Conditions, Specifications, all

Addenda issued, all attachments to this Invitation to Bid, and the Bidder’s Bid.

3. The Contractor shall furnish, at its own cost and expense, all equipment, tools, materials and labor of every

description necessary to carry out and complete said Services/Work in a good, firm, substantial and workmanlike

manner.

4. This Agreement shall be in effect for the period beginning ___________ and ending .

The Contractor shall commence performance of Services/Work required hereunder on said beginning date unless

otherwise stated herein.

5. Indemnification (General Liability): The Contractor shall indemnify, hold harmless, and defend the County

and the Board of County Commissioners, their agents and employees and anyone directly or indirectly employed

by either of them, from and against any and all liabilities, losses, claims, damages, demands, expenses or actions,

either at law or in equity, including court costs and attorneys' fees, that may hereafter at anytime be made or

brought by anyone on account of personal injury, property damage, loss of monies, or other loss, to the extent

caused or incurred, as a result of any negligent, wrongful, or intentional act or omission of, or based on any act of

fraud or defalcation by the Contractor, or anyone performing any act required of the Contractor in connection with

performance of the Contract awarded pursuant to this Bid. These obligations shall survive acceptance of any

goods/Work and/or performance and payment therefore by the County.

6. Including the provisions contained in this Agreement, the Contractor and the County shall adhere to all

provisions contained in the Contract Documents, the same being incorporated as part of this Agreement by

reference.

7. The County shall pay and the Contractor shall accept as full compensation for all Work done and materials

furnished; for all costs and expenses incurred, and loss or damages sustained by reason of action of the elements

or growing out of the nature of the Work, or from any unforeseen obstruction or difficulties encountered in the

prosecution of the Work; for all expenses incurred by, or in consequence of the suspension or discontinuance of

the Work herein specified; and for well and faithfully completing the Work, the whole thereof, therein provided,

and maintaining the Work in good condition until the final payment is made, an amount based upon the actual

quantities of Work and materials utilized in constructing the Project, compensable at the unit prices shown in the

Contractor’s Bid , however, in no event shall the total compensation paid under the terms of this Agreement

exceed $ ______________________________for_______________________________________

unless otherwise authorized by the County in a Modification Agreement. The County and the Contractor

acknowledge that the total Bid price shown in the Contractor’s Bid is based upon the extension of the unit prices

and estimated quantities shown in the Contractor’s Bid. The County and the Contractor acknowledge that the

performance of this Contract may require changes in the item quantities shown in the Contractor’s Bid which

changes may result in adjustments in the pay quantities which comprise elements of the total Bid price shown in

Contractor’s Bid. All such changes and adjustments shall be accomplished by Modification Agreement(s) issued in

accordance with the provisions of these Contract Documents.


8. Contractor understands and agrees that during the fiscal year in which this Agreement is entered into, the

County will have sufficient unencumbered funds to cover payment for the goods, Services and/or Work to be

provided under this Agreement during said fiscal year.

9. During the performance of this Agreement, the Contractor herein assures the County that said Contractor is

in compliance with Title VII of the 1964 Civil Rights Act, as amended, and the Florida Civil Rights Act of 1992 in that

the Contractor does not on the grounds of race, color, national origin, religion, sex, age, disability or marital status,

discriminate in any form or manner against said Contractor’s employees or applicants for employment. The

Contractor understands and agrees that this Agreement is conditioned upon the veracity of this Statement of

Assurance. Furthermore, the Contractor herein assures the County that said Contractor will comply with Title VI of

the Civil Rights Act of 1964 when Federal grant(s) is/are involved. Other applicable Federal and State laws,

executive orders and regulations prohibiting the type of discrimination as hereinabove delineated are included by

this reference thereto. This Statement of Assurance shall be interpreted to include Vietnam Era Veterans and

Disabled Veterans within its protective range of applicability.

10. This Agreement shall be contingent upon the Contractor furnishing the County, when required, a certificate

of Competency, Certificate(s) of Insurance, Performance Bond, Payment Bond, and any other such documents as

required in this Contract within ten (10) Days after the Notice of Award.

11. This Agreement may only be amended or modified by a written instrument executed by the County and the

Contractor, except for Unilateral Change Orders and Unilateral Extensions, as provided for in the General Terms

and Conditions.

12. Unless otherwise specified, this Agreement shall be governed by the laws, rules, and regulations of Florida,

or the laws, rules, and regulations of the United States when providing Services and/or Work funded by the United

States government and venue shall be in Hillsborough County, Florida.

13. Termination for breach: Unless the Contractor’s breach is waived, the County may, upon the giving of

written notice, terminate this Agreement for said breach. Waiver of a breach of any provision of this Agreement

shall not be deemed to be a waiver of any other breach; nor shall it be construed to be a modification of this

Agreement. The aforesaid termination notice shall be considered received by the Contractor and the County if

delivered in person with written proof thereof, or when deposited in the U.S. Mail, in a prepaid wrapper marked

certified, return receipt requested.

14. Notice - Any notice required by this Agreement shall be given to the following representatives of the parties:

COUNTY: CONTRACTOR:

15. The foregoing constitutes the entire Agreement between the parties with respect to the subject matter

contained herein.


IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.

ATTEST: PAT FRANK COUNTY: HILLSBOROUGH COUNTY

CLERK OF CIRCUIT COURT FLORIDA

BY: BY:

DEPUTY CLERK CHAIRMAN, BOARD OF

COUNTY COMMISSIONERS

ATTEST: CONTRACTOR

WITNESS AUTHORIZED CORPORATE OFFICER OR

INDIVIDUAL (SIGN BEFORE NOTARY PUBLIC)

WITNESS (Printed Name Of Signer)

(Title)

(Phone)

(Date)


ACKNOWLEDGEMENT OF CONTRACTOR, IF A CORPORATION

STATE OF COUNTY OF

The foregoing instrument was acknowledged before me this

By

(Date) (Name of officer or agent, title of officer or agent)

of a corporation,

(Name of corporation acknowledging) (State or place of incorporation)

on behalf of the corporation, pursuant to the powers conferred upon said officer or agent by the corporation. He/she personally

appeared before me at the time of notarization, and is personally known to me or has produced

as identification and did certify to have knowledge of the matters stated

(Type of Identification)

in the foregoing instrument and certified the same to be true in all respects.

Subscribed and sworn to (or affirmed) before me this

(Date)

Commission Number

(Official Notary Signature and Notary Seal)

Commission Expiration Date

(Name of Notary typed, printed or stamped)

ACKNOWLEDGEMENT OF CONTRACTOR, IF A PARTNERSHIP

STATE OF COUNTY OF


By

(Date) (Name of acknowledging partner or agent)

partner (or agent) on behalf a partnership. He/she personally

appeared before me at the time of notarization, and is personally known to me or has produced





(Date)

Commission Number




ACKNOWLEDGEMENT OF CONTRACTOR, IF AN INDIVIDUAL

STATE OF COUNTY OF


By

(Date) (Name of acknowledging)

who personally appeared before me at the time of notarization, and is personally known to me or has produced





(Date)

Commission Number




ICM – 015 (09/10)

CERTIFICATE OF LIABILITY INSURANCE Date:

Producer, Address, Telephone No.

Insurers Affording Coverage

Insurer A:

Insurer B:

Insured, Address

Insurer C:

Insurer D:

Insurer E:

This is to certify that the insurance policies listed below have been issued to the insured and are in force at this time. It is further certified that these policies have been endorsed to provide that they will not be cancelled or changed so as to reduce the described coverages until 30 days after written notice of such cancellation or change has been delivered to the certificate holder at the address shown below.

Insr Ltr

Type of Insurance Policy Number Policy Effective

Date

Policy Expiration

Date

Limits

General Liability

Commercial General Liability

Claims Made Occur

General Aggregate Limit Applies per:

Policy Project Loc

Each Occurrence $

Fire Damage $

Personal & Advertising Injury

$

General Aggregate $

Products – Completed Operations Aggregate

$

$

Automobile Liability

Any Auto

All Owned Autos

Scheduled Autos

Hired Autos

Non-Owned Autos

Combined Single Limit (Each Accident)

$

Bodily Injury (Per Person)

$

Bodily Injury (Each Accident)

$

Property Damage (Per Accident)

$

Garage Liability

Any Auto

Auto Only – Ea Acc $

Other than Ea Acc Auto Only: Aggregate

$

$

Excess Liability

Occur Claims Made

Deductible

Retention $

Each Occurrence $

Aggregate $

$

$

Workers’ Compensation and Employer’s Liability

WC Statu- Oth-

tory Limits er

$

E. L. Each Accident $

E. L. Disease – Ea Emp $

E. L. Disease – Pol Limit $

Other

$

Contractual Liability Coverage is Included in listed General and Auto Liability Policies.

“Hillsborough County, a political subdivision of the state of Florida” has been named as an Additional Insured on the listed General, Auto and

Aircraft Liability Policies.

Listed General Liability Policies include a Separation of Insureds (severability of interests) provision.

Other Provisions/Limitations/Conditions:

Certificate Holder: Fax No. 813-635-8284 Hillsborough County - BOCC Risk Management Division 601 E. Kennedy Blvd, 26th FL Tampa, FL 33602

Authorized Representative: Signature _____________________________________


2 2014 Strategic Plan

3Safe & Sound

ForewordVision, Principles & OutcomesLocal Data A Public Health Approach Community Violence is Preventable Three Keys to Preventing ViolenceGoals, Strategies & Activities Goal: Support the Health and Well-Being of all Families Goal: Cultivate a Strong, Connected Community Goal: Improve Conditions in Neighborhoods Most Impacted by Violence Goal: Coordinate Efforts to Maximize our ImpactAppendix I: Data TableAppendix II: Data DefinitionsAppendix III: Data MapsAppendix IV: Youth Survey Introduction and SurveyAppendix V: Logic Model

410121314

17182022242630354666

Table of Contents

3Safe & Sound


Columbine. Virginia Tech. Aurora. Oak Creek. Sandy Hook. As if on cue, a sequence of events begins: Multi-media saturation of the tragedy. Fruitless debate about gun control versus 2nd Amendment rights. Calls for a moment of silence and flags lowered to half-mast. Until the next mass shooting occurs…

After the brutal murders of 20 first-graders and 6 adults in Newtown, Connecticut, I felt compelled to look at the issue of violence more closely and from a different perspective.

In 2012, a record-breaking 88 deaths received significant media attention, but according to the FBI, 1,214,462 violent crimes occurred nationwide during the same period.1

Each year there are 1.3 million victims of physical assault by an intimate partner, 16,800 homicides and 2.2 million medically treated injuries due to intimate partner violence.2 (Given that domestic violence is one of the most chronically underreported crimes, these figures are conservative.) There are in excess of 3 million reports of child abuse annually that involve more than 6 million children; this earns the U.S. the worst record among industrialized nations, losing five children every day due to abuse-related deaths.3

Despite a 45% decrease in violent crime in Hillsborough County since 2008, violence still plagues us. In 2012, there were 4,570 violent crimes4, 7,036 domestic violence incidents, and 10,279 reports of child abuse5.

Elected officials are vested with enormous power and authority to solve real problems; by comparison, calling for a moment of silence with flags at half-mast is a grossly inadequate response to senseless acts of violence.

Foreword

A focus on mass shootings

is misplaced.

1. Crime in the United States, 2012 U.S. Department of Justice—Federal Bureau of Investigation Released Fall 2013

2. The Cost of Violence in the United States. 2007. Centers for Disease Control and Prevention, National Centers for Injury Prevention and Control. Atlanta, GA.

3. U.S. Department of Health and Human Services, Administration for Children and Families, Administration on Children, Youth and Families, Children’s Bureau.

(2012). Child Maltreatment 2011. Available from http://www.acf.hhs.gov/programs/cb/research-data-technology/statistics-research/child-maltreatment

4. Florida Department of Law Enforcement 2012 Crime Report

5. Florida Department of Children and Families 2012 Report

We must make meaningful

policy changes.


5Safe & Sound

For decades, we have placed the burden of preventing violence on the very broad shoulders of law enforcement agencies. While law enforcement is critical to the security and safety of any community, its primary focus is enforcement and suppression. We cannot arrest our way to prevention.

The experiences of other communities and public health experts tell us that a paradigm shift is necessary to address the complexity of issues, policies and systems at the core of all forms of violence. Violence has so fully saturated our lives that it occurs in our homes, schools, churches, workplaces, shopping centers and transportation systems. Rather than react to events after they occur, we must turn our sights to the business of preventing violence before injury or death happen in the first place. No single organization can be expected to solve a social problem of this magnitude. No single entity can succeed in isolation.

The Hillsborough County Board of County Commissioners launched the Violence Prevention Collaborative along with the Mayors of Tampa, Plant City, Temple Terrace, the Hillsborough County Sheriff’s Office, the Plant City, Tampa and Temple Terrace Police Departments, the School Board of Hillsborough County, the 13th Judicial Circuit Court Chief Judge, the State Attorney’s Office, and the Public Defender’s Office. These policy makers appointed 77 committee members to serve on seven specialized committees.

We selected Prevention Institute to serve as our expert consultant, based on its track record of developing strategic violence prevention plans that reduce violent crime through a public health approach grounded in science.6 This is the same methodology used to develop a public health policy requiring the use of seat belts; implemented in 1975, that policy had saved an estimated 255,000 lives by 2008.7

Beginning with the premise that violence is preventable, the Collaborative entered into a yearlong process to establish data driven and evidence-based priorities for action. We learned that the implementation of a public health policy

Harness the power of

collective impact.

6. Centers for Disease Control at http://www.cdc.gov/violenceprevention/overview/publichealthapproach.html

7. Guide to Community Preventive Services. Use of Safety Belts: Enhanced Enforcement Programs. [cited 2010 Nov 24]. Available at URL: http://www.thecommunityguide.org/mvoi/safetybelts/enforcementprograms.html

5Safe & Sound

complements the efforts of law enforcement. We named violence for what it is: a public health crisis.

Through facilitated large group dialogue, small group work and individual reflection, the Collaborative prioritized the strengths and needs of Hillsborough County. The Data committee collected 18 data points to provide a snapshot of socio-economic risk and protective factors, crime and school performance statistics unique to Hillsborough County and known to increase or lessen violence in a community. At the request of the Collaborative, the School Board of Hillsborough County, Court Administrator’s Office and Public Defender’s Office randomly surveyed 1,987 youth, aged 14 - 19, to gather information about their perceptions of relationships and attachments in families, community connectedness, mental health, alcohol and substance abuse issues, and neighborhood deterioration. The University of South Florida (USF) College of Public Health analyzed the frequency data from the survey and provided an executive summary of it and key findings in the population. Throughout the process, specialized subcommittees reviewed all material and made recommendations for violence reduction strategies using the best prevention science available.

We came together for the sole purpose of making a collective investment in the health and safety of our communities and the people who inhabit them. We worked together across agencies, communities and jurisdictions to develop a strategic plan that prevents violence. We committed to change the environment in which we live in order to grow healthy neighbors, families and children.


My deepest appreciation goes to the following individuals for their incredibly hard work and dedication to this project over the past year:

Leadership Council

Michael Bridenback Court Administrator,13th Judicial Circuit Court

Chief Jane Castor City of Tampa

Holly East Senior Legislative Aide to Commissioner Kevin Beckner

Marie Marino Public Defender’s Office

Bill McDaniel Assistant City Manager, Plant City

Mark Cox State Attorney’s Office

Col. James Previtera Hillsborough County Sheriff’s Office

Gerald Seeber City Manager, City of Temple Terrace

The Honorable Cindy Stuart School Board Member

Steering Committee

Alternates To Leadership

Council

Mayor Bob Buckhorn Vice Chair, City of Tampa

Mayor Frank Chillura City of Temple Terrace

The Honorable April Griffin Hillsborough County School Board Member

The Honorable Julianne Holt Public Defender

Col. Donna Lusczynski Hillsborough County Sheriff’s Office

The Honorable Manuel Menendez, Jr. Chief Judge, 13th Judicial District

Michael Sinacore Chief Assistant State Attorney

Mayor Mary Thomas City of Plant City

Robert Blount Abe Brown Ministries

Karen Buckenheimer, RN MORE Health

Dr. Martha Coulter USF College of Public Health

Chakia Hargrove Private Citizen

Steve Hegarty Hillsborough County Public Schools

Daniel Jurman University Area CDC

Walter Niles Florida Dept. of Health – Hillsborough County

Kelley Parris Children’s Board of Hillsborough County

Bob Sheehan Hillsborough County

7Safe & Sound


Steve Hegarty, ChairJ. D. CallowayMartin Catala

Mark CoxMichael DunnAli Glisson

Nichole HanscomLori HudsonJeff Stidham

Bob Sheehan, ChairMartin CatalaJohn Chaffin

Jeff EakinsMark HudsonKelly Kelly

Jamie RobeSally SandersAngie Smith

Kelley Parris, ChairDavid BraughtonMichael BrownDr. Carolyn CollinsDarrell Daniels

Ronald GovinSusan Johnson-VelezMargaret LaingLance Lansrud Andrea Layne

Major Sank Montoute Mindy Murphy Constance Rose Lee Williams

Karen Buckenheimer, RN, Co-ChairDr. Martha Coulter, Co-Chair Yvette Boatwright

Carol DellRon GaleDr. Kathleen HeideMark Hutek Charles Mendez

Nanci NewtonDean Chris PietruszkiewiczSergeant Laura Regan

Faith-Based Chakita Hargrove, ChairRobert Blount, Co-Chair Djamila Abdel-JaleelPastor Calvin Callins

Pastor Ted FiellandMajor Curtis FlowersAntonio HawkinsTonya S. Muhammad

Rita PetersMaxine Woodside

Daniel Jurman, ChairJoan BolesThe Honorable Lisa CampbellDouglas Covington

David FriedbergMarvin KnightStephen KochRet. Capt. Tracy Mishler

Captain Susan PruetPatricia WatermanCaptain Scott Wellinger

Walter Niles, ChairLorie CuraThe Honorable Jack EspinosaBryanna Fox

Frank JonesKaren KerrJoan MontagnoJane MurphyDr. Maria Russ

Joe RutherfordDr. Nicole ShiberFrank StromDr. Beth WeaverDr. Jason Wilson

David CapeceSparxoo Ryan Krail Sparxoo

Kaitlyn Leal USF Intern

Dr. Herb Marlowe Analytic Consulting

Prevention Institute:Annie Lyles Program Manager

Benita Tsao Program Manager

Robert Salmon Hillsborough County

Patti Simmons Hills. Co. Public Schools

Dr. Carla VandeWeerd USF/Public Health

Brandon Wagner Hillsborough County

Education

Community-Based Organizations

Data Collection

Others

Health Care

Public Safety/Judiciary

Communications

9Safe & Sound

While each and every person involved played an important role in the development of the plan, three members of the team deserve individual recognition:

Brandon Wagner, Hillsborough County’s Operations and Legislative Affairs Officer, was involved in this project from its inception. His critical thinking and organizational skills were always at work behind the scenes to keep this process in forward motion. Brandon, you are a rising and shining star within our organization. Thank you for all that you do!

Robert Salmon, Hillsborough County’s Intergovernmental Relations & Special Projects Coordinator, produced our monthly meetings, 24 in all, including logistics, contact lists, webpage updates, citizen inquiries, troubleshooting. He was the point person extraordinaire who insisted there be room for humor in this massive and often messy undertaking. Thank you, Robert, for your attention to detail and commitment to excellence!

My Senior Legislative Aide, Holly East, provided unwavering commitment and devotion to the success of this Collaborative and the people of Hillsborough County. She effectively served as the project manager for the initiative, taking on additional responsibilities to ensure that deadlines were met and key decisions were made. Her firm belief that violence is preventable, along with her relentless drive and determination, provided the inspiration beneath the wings of the project and caused it to soar beyond my greatest expectations. We honestly could not have accomplished this without you, Holly. You are simply amazing and I thank you.

I proudly present the Violence Prevention Collaborative Strategic Plan for “Safe & Sound Hillsborough”, the product of a year of cooperation across sectors that incorporates national best practices and lessons learned for preventing violence, blended with successful intervention and enforcement strategies already in place in our community.

Commissioner Kevin BecknerHillsborough County Board of County CommissionersChair, Violence Prevention Collaborative


Vision

Values


• Violence is preventable.

• Address the gaps to ensure all children and youth have nurturing and supportive families and communities.

• Build on strengths of youth, families, professionals and community.

• Promote the value of equity and ensure equal opportunities by investing resources where they will have the greatest impact and improving the infrastructure of neighborhoods where social problems have accumulated.

• Focus on those at risk due to exposure to child maltreatment, intimate partner violence and community violence.

Community Violence:Acts of interpersonal violence committed by people who are not related and may or may

not know one another. This usually takes place outside the home in public places.

The short term outcomes above are the risk and protective factors prioritized by the VPC. These five

factors serve as the foundation of the VPC strategic plan. As detailed in the Logic Model (Appendix V), improvements in

these five areas will lead to decreases in community violence and an increased sense of safety among young.

Outcomes - Short Term

Outcomes - Long Term

Increase

• Coordination of resources and services among agencies



Decrease

• Mental health problems, alcohol and substance use


“We all have a vested interest in our community at large. Working with the VPC on prevention will

impact generations to come.”

— Michael L. Bridenback,Thirteenth Judicial Circuit

Increase

• Youth feel safe in their school and community

• Prevent community violenceThe short term outcomes above are the risk and

protective factors prioritized by the VPC. These five factors serve as the foundation of the VPC strategic plan.

As detailed in the Logic Model (Appendix V), improvements in these five areas will lead to decreases in community violence and

an increased sense of safety among young.11Safe & Sound

Local DataThe Centers for Disease Control and Prevention advises that effective initiatives use three types of data to better understand health problems and craft potential solutions. Their standard asks local initiatives to:

Based on that standard the Violence Prevention Collaborative (VPC) has used all three sources of data to guide the Safe and Sound Initiative. Prevention Institute is well-versed in the most current research on community violence prevention and used in-person and online facilitation allow the experiential wisdom (and knowledge of research) of VPC members to guide the strategic plan.

In order to quickly understand the environment, existing data most directly related to community violence and the prevention of community violence was collected and shared (Appendix I and II). A few key risk factors were mapped through a collaborative data sharing process led by the Data Collection Committee. This committee developed six maps showing the geographic distribution of poverty, violence crime, truancy, domestic violence and child abuse (Appendix III). To better understand the perspective of youth culture and the environment surrounding young people in Hillsborough County, a first of its kind survey was created, distributed and analyzed through a collaborative effort of VPC members (Appendix IV). Additional recent reports also added valuable information including the Health Care Advisory Board Mental Health Task Force Report on Mental Health and Hillsborough County Health Rankings.

review the best available research evidence on the topic

tap the experiential wisdom of current and historical partners also working the area and

survey the current norms and context in the environment where change is desired

1

2

3


A Public Health ApproachWhile walking along the banks of a river, a passerby notices that someone in the water is drowning. After pulling the person ashore, the rescuer notices another person in the river in need of help. Before long, the river is filled with drowning people, and more rescuers are required to assist the initial rescuer.

Unfortunately, some people are not saved, and some victims fall back into the river after they have been pulled ashore. At this time, one of the rescuers starts walking upstream.

“Where are you going?” the other rescuers ask, disconcerted. The upstream rescuer replies, “I’m going upstream to see why so many people keep falling into the river.”

As it turns out, the bridge leading across the river upstream has a hole through which people are falling. The upstream rescuer realizes that fixing the hole in the bridge will prevent many people from ever falling into the river in the first place.

Moving Upstream

13Safe & Sound


Violence is among the most serious health threats in the nation today. It is a leading cause of injury, disability and premature death, and it jeopardizes public health and safety. It represents a significant disparity by disproportionately affecting young people and people of color, and it increases the risk of other poor health outcomes. The devastating social impacts of violence include diminished academic achievement, employment productivity, and the deterioration of families and communities.

Community Violence is

Preventable

OaklandOakland’s City-County Neighborhood Initiative engages residents from Sobrante Park in community-strengthening efforts such as neighbor-to-neighbor bartering and youth economic development programs. Evaluation shows a more than 40-percent reduction in Sobrante Park’s violent crime between 2004 and 2007, even as overall rates of violent crime in Oakland increased.

The Nurse Family PartnershipThe Nurse Family Partnership trains public health nurses to make regular home visits to low-income, first-time mothers. Children who did not participate were up to twice as likely to be arrested by age 15, compared to children involved in the program, and a RAND study demonstrated that the program saves at least $4 for every $1 spent.

15Safe & Sound

Understanding violence as a public health issue acknowledges that it can be prevented. It maximizes limited resources and moves from treating the effects of violence after the fact to stopping it from happening in the first place. It also calls us to understand that effective prevention cannot be directed to individuals, but must include a comprehensive community focus. Understanding the root causes of a disease, injury or behavior can better inform effective prevention strategies. “Moving upstream,” i.e., taking action before a problem arises in order to avoid it entirely, rather than treating or alleviating its consequences, is called primary prevention.

Mayors and police chiefs are increasingly asserting that we cannot arrest our way out of this problem. As a result, the U.S. Conference of Mayors adopted a resolution naming youth violence a public health crisis and urged local governments to recognize youth violence as a public health epidemic that requires a sustained multi-faceted approach focused on prevention. Violence is a learned behavior that can be unlearned or not learned in the first place; it is preventable. Prevention strategies have a demonstrated track record in reducing violence. For example:

MinneapolisMinneapolis has documented a 40-percent drop in juvenile crime in priority neighborhoods in two years since implementing its public health-based Blueprint for Action to prevent youth violence.

BaltimoreThe public health-based Cure Violence model has reduced shootings and killings by 41 to 73 percent, dropped retaliation murders by 100 percent, and promoted norms change in communities. The Baltimore Safe Streets program, a Cure Violence replication, not only reduced overall gun violence but also reduced non-fatal shootings by up to 44 percent and homicides by up to 56 percent.


Background: Three Keys to

Preventing Violence

The Three Keys to Preventing Violence are the core steps in successful efforts to prevent violence. This comprehensive framework relies on successful collaboration with public health, local government, law enforcement, social services and educational organizations.

Violence Requires a Comprehensive Approach The causes of violence are multiple and interrelated. A successful strategy must involve community collaboration and include activities in every level of the Spectrum of Prevention. Developed by Prevention Institute Executive Director Larry Cohen, the Spectrum of Prevention identifies six levels for activity that are necessary for developing a sustainable prevention initiative:

Spectrum of Prevention8

Key 1

Level of Spectrum Definition of Level Examples

Influencing Policy and Legislation

Developing strategies to change laws and policies to influence outcomes

Establish joint-use policies between schools, community-based organizations, and others to increase after-school programming and opportunities for youth

Changing Organizational Practices

Adopting regulations and shaping norms to improve health and safety

Intentionally increasing meaningful youth employment opportunities in the community

Fostering Coalitions and Networks

Bringing together groups and individuals for broader goals and greater impact

Engage grassroots, community-based organizations and sectors of government

Educating Providers Informing providers who will transmit skills and knowledge to others

Train teachers to build skills to interrupt inappropriate comments and promote behaviors that foster nonviolence

Promoting Community Education Reaching groups of people with information and resources to promote health and safety

Stage community performances that reinforce positive cultural norms and change the existing culture of violence

Strengthening Individual Knowledge and Skills

Enhancing an individual’s capacity to prevent injury and promote safety

Train youth and provide them with important job skills

Risk and Resilience Factors Must be AddressedSuccessful violence prevention requires strengthening factors that protect and support individuals, families and communities, as well as reducing factors that threaten well-being. Research demonstrates the inter-relationship between risk and resilience—resilience has the ability to mitigate the effects of some risks, for example—so it is important to focus on both sets of factors.

Preventing Violence Requires an Integrated Strategy for ActionSuccessful efforts to prevent violence require an understanding of the policies, and systems that affect individuals, families and communities. That understanding must be integrated into an action plan that strategically coordinates, supports and strengthens multiple efforts across all levels of the Spectrum of Prevention.

Key 2

Key 3

Prevention Institute. (1999). The Spectrum of Prevention: Developing a Comprehensive Approach to Injury Prevention.

17Safe & Sound

Goals, Strategies, Activities for the Violence Prevention Collaborative

The Strategic Plan offers a structure to unite the efforts of those involved in criminal justice, economic development, education, community building and health. It was created with the understanding that success is derived from the collective action and alignment of all the sectors. With this commitment to accountability, representatives from multiple committees acknowledged that while their roles might be different, all of the work is complementary and essential to a Safe and Sound Hillsborough.

17Safe & Sound

Goal: Support the Health and Well-Being of all Families

• Mental health support• Substance abuse prevention• Economic development and job opportunities

Strategies • Successful re-entry• Family support services


19Safe & Sound

Develop school-based family support systems including coordinated cross-sector diagnostic systems and practices for identifying and supporting families and youth at risk. Include home visitation, integrated, comprehensive case management, mental health and substance abuse services, and bilingual services.

Reentry: Create more viable connections between communities and inside detention facilities, provide incentives for hiring ex-felons, and support transition from detention to the community through mental health services, substance abuse treatment, job training and employment services, and supports for family members.

Offer coordinated mental health services in schools.

Foster parent-school relationships: Enhance adult involvement and presence on school campuses, through opportunities for parental/caregiver participation in school day activities.

Increase Economic Stability: Advocate for policies that ensure community members can earn a living wage and access to local employment. Tie job training and placement programs for community residents to neighborhood beautification and maintenance, infrastructure and commerce development, and female economic empowerment.

Engage Businesses: Support business development districts and other community-level efforts that increase economic growth and sustainability. Highlight fiscal benefits of improving community appearance and social cohesion to recruit local businesses.

Family support: Provide case management, family support and coordinated service provisions to support families in highly-impacted neighborhoods. Expand support services for new parents and families, so parenting classes and home visitation programs become community-wide affairs, emphasizing community connections and support.

Parenting skills: Integrate parenting skills and child development classes into pre- and post-natal healthcare and other settings for parents. Offer universal classes to parents and other caregivers on developmental milestones and culturally appropriate, effective parenting practices to support a nurturing, safe, structured environment for children and youth, including the ability to recognize risk factors and to know what to do and where to get help.

Peer support for parents: Establish drop-in Parent Centers where parents who may be isolated during the day can connect with other parents and community services through service projects, literacy or other adult education classes and support groups.

RecommendationsCommunity

Family

Individual

•

•

•

•

•

•

•

•

•

Goal: Cultivate a Connected Community

• Quality education and school climate• Social connections in neighborhoods

Strategies


21Safe & Sound

Access to Public Spaces: Ensure community members have access to safe, clean and inviting public spaces in order to foster resident interaction, relationship building and trust. In addition to outdoor parks and town squares, increase access to cultural spaces including libraries and museums. Elements of safe spaces include: well maintained, proper lighting, adequate sidewalks, a sense of openness and an absence of trash and debris.

Honor Culture: Celebrate community culture and engage community members in cross-cultural celebrations and exchanges.

Restorative Justice: Implement restorative justice programs with community organizations and the justice system.

Out-of-School Time (OST): Utilize OST activities to provide opportunities for youth to build relationships with positive peer groups. OST opportunities offer youth meaningful ways to influence the world around them, nurture their interests and talents, practice and enhance their skills and competencies, and increase their connectedness to community.

Peer Support: Foster community connectedness by sponsoring social activities in areas with the highest concentration of caseloads and community violence. Activities would foster trust, build skills, and bring residents together.

Nurture Parent-School Relationships: Enhance adult involvement and presence on school campuses, by expanding opportunities to participate in school-day activities. Utilize schools and other local institutions as hubs to foster connection among residents.

Intergenerational Connections: Intergenerational connections foster community connectedness and support healthy youth development. Build up the places and spaces where intergenerational connections exist to make these types of relationships common.

Celebrate role models: Highlight the contributions of existing community role models and natural mentors to emphasize understanding in the community about the importance of adult relationships to youth and provide model relationships.

Recommendations

“Having regular community activities that are positive in nature and not organized around a traumatic event is critical to building community. There has to be consistency so the ways in which people experience the community starts to shifts on a daily basis and is sustained for a prolonged period of time.”

- Howard PinderhughesUC San Francisco

“It is exciting to see a plan to improve and restore neighborhoods where the need is greatest in order to prevent violence.”

- Trish Waterman,Administrative Office of the Courts

Children’s Justice Center

Goal: Improve Conditions in Neighborhoods Most Impacted by Violence

• Neighborhood environment• Trauma-informed systems

Strategies


23Safe & Sound

Access to Public Spaces: Ensure community members have access to safe, clean, and inviting public spaces in order to foster resident interaction, relationship building, and trust. In addition to outdoor parks and town squares, increase access to cultural spaces including libraries and museums. Elements of safe spaces include: well maintained, proper lighting, adequate sidewalks, a sense of openness and an absense of trash and debris.

Physical Appearance: Improve the physical appearance of neighborhoods by fostering arts programs and community gardens, improving park and neighborhood maintenance, and removing graffiti and blight.

Decreased Alcohol Availability: Decrease the density of alcohol outlets and related advertising in neighborhoods afflicted with high crime and violence.

Day of Service: Host community-wide volunteer days throughout the year to encourage community members to work together, support each other, harness community assets, and enhance their neighborhood.

Trauma-Informed Services: Provide trauma-informed services to both parents and children who may have been exposed to violence. For parents, such services should be provided to support their capacity to provide their children with emotional security and support their healthy development. Ensure that all sectors understand the impact of trauma at the individual, family and community level, and help them to integrate this understanding into their own policies and practices.

Trauma-Informed Approach: In addition to providing trauma-informed services to individuals, adopt a trauma-informed approach to community meetings and projects. Support communities so they heal from violence and can take collective action to prevent future violence. Healing circles can bringing people together and provide a way to start mending rifts in community connections.

Recommendations

“None of us can tackle these massive issues alone. If we can create critical mass by all moving in the same direction together, then we can make real progress with individuals, institutions, communities and our policies.”

- Dan JurmanUniversity Area Community

Development Corporation, Inc.

Goal: Coordinate Efforts to Maximize our Impact

• Coordinated approach Strategies


25Safe & Sound

Violence Prevention Coordinator: Design and implement policy that establishes a violence prevention coordinator position. This role can carry out major responsibilities associated with successful implementation of prevention efforts, such as promoting accountability, acting as a neutral organizer and working with all relevant stakeholders at all levels.

Coordinate Multi-Sector Initiatives: The public sector can more effectively coordinate departments and jurisdictions to maximize efficiency, leverage limited resources, and model collaboration. This includes coordination with complimentary initiatives such as the County’s recent Mental Health initiative.

Ensure initiative impacts all residents: Consider establishing geographic or demographic specific areas of focus to ensure those most impacted benefit from the work. Using the data collected (maps, indicators and surveys), assess the relevance of focuses on specific populations or zip codes for prioritized services.

Increase Capacity: Offer continued opportunities for VPC members and partners to better understand efforts at the community and societal level, new research and trends in preventing violence. Invest more strategically to increase capacity to achieve violence prevention.

Develop Shared Outcomes to Measure Accountability. Agree on short and longer-term outcomes that provide evidence that a prevention program is making a difference and develop a method to track, assess, align and leverage resources. Not only do these measures ensure that public funds are being used efficiently, they also provide a framework for evaluating the effectiveness of violence prevention programs and services, and enhance opportunities to attract funding from outside sources.

Coordinate Data Systems: Establish data systems that enable effective tracking and sharing of risk and resilience factors, indicators and milestones associated with preventing violence to inform policy and enable sound decision-making across departments and agencies.

Early Intervention: Create processes for systems to take action at the very first signs of risk for involvement in violence. Such action can include intervening with youth who have issues with truancy, meeting curfew and low-level offenses, addressing and directing services toward youth who have been victims or who are at risk of becoming victims of street or community violence, and targeting outreach and community-based programming to disconnected youth.

Recommendations

“Meeting with different sectors in the same room for the planning process showed me how much we rely on the knowledge of others and how important it is to work together rather than trying to prevent violence alone.”

- Chakita Hargrove, Faith-based Community Subcommittee Chair

“When community partners and other stakeholders sit at the same table from inception to execution, it’s a great opportunity for input, partnerships, and collaboration toward a common goal.”

- Captain Scott WellingerHillsborough County Sheriff’s Office

Homeland Security Division


INDICATOR YEAR SOURCE DATA SOURCES/COMMENTS

1. Gang Related Crime

2012 HCSO 643 arrests (+37.98%)

Data drawn from HCSO arrests marking gang activity and TPD incident reports indicating gang activity. This data is reported separately for discussion, but the data is not comparable.

TPD 930 incidents (-7.96%)

2. Violent Crime 2012 FDLE 4,570 (-1.3%) FBI Part 1 Index Crimes

3. Child Abuse (total reports)

2012 DCF 2,434 Verified abuse

3,837 Indicated abuse

4,008 No indication of abuse

Includes all 20 factors from the DCF Maltreatment Index and is drawn from HCSO Child Protective Investigation Division Sheltered Children for physical abuse cases, including sexual battery.

2013 CPS 2,713 Verified Cases

Summary data from Child Protective Services reflects initial removal of child from home due to evidence of abuse. Child abuse is defined in F.S.S. 827.03. Neglect cases are reflected in data.

4. Domestic Violence

2010-2013

HCSO SAO

14,230 (verified arrest data)

DV Statistics were drawn from the “charge books (codes)” maintained by SAO and HCSO, and reflect arrests for crimes with DV component.

In 2011 the Community Safety Scorecard for Los Angeles was developed by UCLA and the Advancement Project. Through their extensive research they identified protective, and risk factors were most strongly related to safety indicators. From this list, the researchers from Healthy City, Urban Peace, and The Violence Prevention Coalition of Greater Los Angeles selected the most relevant indicators for the purpose of the Community Safety Scorecard. In their work, which Hillsborough has built upon here, the indicators were grouped into four broad categories: safety, school, risk factors and protective factors. Each category of the Scorecard had a minimum of three indicators. For example, indicators for the safety category included: gang-related crime rate per 1,000 residents, violent crime rate per 1,000 residents, and child abuse rate per 1,000 children. Below are the 19 Data Indicators adopted by the VPC as a way to better understand the problem of community violence but also the risk and resilience factors that can prevent it.

Appendix I: Data Table

27Safe & Sound


5. High School State Assessment Score

2013 HCSB

Traditional

Alt Ed

Magnet

IB

Algebra EOC Test

% below satisfactory

Grade 9: 66%Grade10: 78%




% above satisfactory





FCAT Scores are not averaged and percentages reflect scores above satisfactory level (Level III or above). Grade 11, 12 do not take state assessments. Both FCAT and end-of-course scores affect school grade.

Data related to assessment is defined in Florida State Statute 1003.428. Percentages represent students assessed at satisfactory or above. Percentiles represent the percentage of students assessed lower on continuum.

Updated statistics from HCSB with following notations;

Judgment about Alt. Ed. Scores is difficult because students have often arrived shortly before testing date and do not stay for extended periods. Scores do not reflect work of Alt. Ed. Teachers.

Algebra EOC scores may appear lower because students usually take and pass these tests in Middle School indicating that HS students failed in Middle School or are otherwise struggling in math.

2012 HCSB Grade 9: 62nd Percentile -SAT ReadingGrade 10: 66th Percentile -SAT Reading

EOC Math: 66%EOC Science: 65%

6. High School Truancy

2012-2013

HCSB 3.7% At least 30 days unexcused in a 180 day period. Data is drawn based on truancy definition in School Board Policy 5200.

7. Middle School State Assessment Score

2013 HCSB

Traditional

Alt Ed

Magnet

Traditional

Alt Ed

Magnet

FCAT Math


Grade 6: 51%Grade 7: 47%Grade 8: 47%



Algebra EOC Test

Grade 7: 1%Grade 8: 14%

Grade 8: 87%







Grade 8: 13%


FCAT Scores are not averaged and percentages reflect scores above satisfactory level (Level III or above). Both FCAT and end-of-course scores affect school grade. Data related to assessment is defined in Florida State Statute 1003.428. Percentages represent students assessed at satisfactory or above. Percentiles represent the percentage of students assessed lower on continuum.

8. Middle School Truancy

2012-2013

HCSB 1.6% At least 30 days unexcused in 180 day period. Data is drawn based on truancy definition in School Board Policy 5200.



9. High School Grad Rate

2011-2012

HCSB 72.6% Standard Diploma

Special diplomas and GEDs do not count in the graduation rate. Graduation data drawn based on guidelines contained in Florida State Statute 1003.428.

2010-2011

84.3% National Governors Assoc.

Includes special diplomas and GED

This secondary data source is presented for comparative purposes.

10. Government Allocations to Non-Profits

Year Agency Allocation to Non-Profits

Budget % of Total Annual Budget

Total budget drawn from public record of last fiscal year budget. Allocations self-reported by each agency and/or public record sources. Data is rounded. Total of all cited allocations to non-profits is $64.09 million.

FY13 BOCC $16.7 million $3.38 billion .5%

3-1-13 thru 3-18-14

School Board

$3.01 million $2.83 billion 1.06%

FY13 Court Administrator

$1.13 million $35 million 3.22%

FYE 9-30-13

HCSO $280.6 thousand $379.6 million .07 %

FY13 State Attorney

$ 0 Undetermined 0%

FY13 Tampa $14.97 million $804.4 million 1.87%

FY 12/13

Plant City $32.9 thousand $82.64 million .03%

FY 11/12

Temple Terrace

$12.5 thousand $48 million .003%

FY13 Public Defender

$35.4 thousand Undetermined Undetermined

FY14 Children’s Board

$27.95 million $29.6 million 94.25%

11. % High School Teachers Fully Credentialed

2012-2013

HCSB 93.47% teaching in subject area on certificate = highly qualified

100% have educator’s certificate, but sign agreement to take coursework necessary to become highly qualified.

Fully credentialed indicates a valid Florida Teaching Certificate. Credentialing data drawn based on guidelines contained in School Board Policy 3120.

12. % Middle School Teachers Fully Credentialed

2012-2013

HCSB 96.77% teaching in subject area on certificate = highly qualified

Fully credentialed indicates a valid Florida Teaching Certificate. Credentialing data drawn based on guidelines contained in School Board Policy 3120.

13. % Active Voting Population

2012 Supervisor of Elections

73% of voters participated in 2012 election in Hillsborough County.

58% of eligible voters participated in 2012 election.

89.6% of voters participated nationally.

Active Voting Population is defined by Data Committee as registered voters that participated in 2012 election. Both active and eligible voters are reported for purposes of discussion.

Active registered voters are those eligible to vote in 2012 General Election. Both are reported. Definitions based on guidelines provided by the Supervisor of Elections and U.S. Census public websites. http://www.census.gov/prod/2010pubs/p20-562.pdf

Note: LC agreed at 3/13/14 meeting that both participating and eligible voters would be considered the ‘active voting population’.

Hillsborough County Election Office Website reports percentage of registered voters voting. It is possible to extrapolate local data in form federal data is presented if it contributes to strategic report. The data is presented in the form it is presented in public data.

29Safe & Sound


14. % of Families in Poverty

2012 US Census 12.4% Family income below poverty level in the past 12 months.

Based on 2012 American Community Survey 5 year estimate (direct link to the county wide data can be found here: http://factfinder2.census.gov/bkmk/table/1.0/en/ACS/12_5YR/B17010/0500000US12057

2014 School Free Lunch Eligibility

61.32% For a Family of Four (4) – Qualifying Income for program is $30615. 2014 Medicaid and Children’s Health Insurance Program qualifying income is $23,850 (100% Federal Poverty Level). The different thresholds cause a difference in percentages; therefore the two percentages are not comparable. This is supplemental information not part of the PI Data Point.

15. % Unemployment

2013 Bureau of Labor Statistics

8.5% Based on 2012 American Community Survey 5 year estimate (direct link to the county wide data can be found here: http://factfinder2.census.gov/bkmk/table/1.0/en/ACS/12_5YR/B17010/0500000US12057

2012 US Census 10.7% 32.9% of civilian labor force (16 and older) not participating in employment.

28.9% 16-19 years of age

Based on 2012 American Community Survey 5 year estimate (direct link to the county wide data can be found here: http://factfinder2.census.gov/bkmk/table/1.0/en/ACS/12_5YR/B17010/0500000US12057

16. % Single Parent Families

2012 US Census 17% Single householder with own children under 18

3.8% male head of household

13.2% female head of household

Based on 2012 American Community Survey 5 year estimate (direct link to the county wide data can be found here): http://factfinder2.census.gov/bkmk/table/1.0/en/ACS/12_5YR/B11003/0500000US12057

17. % High School Students scoring below Level III on FCAT reading scale

2012-2013

HCSB

Traditional

Alt Ed

Magnet

IB


9th Grade: 48%10th Grade: 47%








9th Grade: 54%10th Grade:46%

11th/ 12th grade do not take assessments. May also be reported with grade level combined. Data is reported using guidelines provided in Florida State Statute 1008.22.

Updated statistics from HCSB with following notations;

Judgment about Alt. Ed. Scores is difficult because students have often arrived shortly before testing date and do not stay for extended periods. Scores do not reflect work of Alt. Ed. Teachers.

18. % Middle School Students scoring below Level III on FCAT reading scale

2012-2013

HCSB

Traditional

Alt Ed

Magnet


6th Grade: 47%7th Grade: 51%8th Grade: 50%







May also be reported with grade level combined.

Data is reported using guidelines provided in Florida State Statute 1008.22.

Updated statistics from HCSB with following notations; Judgment about Alt. Ed. Scores is difficult because students have often arrived shortly before testing date and do not stay for extended periods. Scores do not reflect work of Alt. Ed. Teachers.


Active Voting Population – Hillsborough County Supervisor of ElectionsAccording to the Supervisor of Elections Office there were 747,605 active registered voters in the 2012 general elections. 545,134 actually voted for a 72.92% turnout.

In 2012 the U.S. Census reported that 58.2 % of total population voted in national election, 63.6% of the citizen population voted in the national election, and 89.65 of registered voters voted in the national elections. The U.S. Census Bureau and the Federal Elections Commission report voter registration and voter turnout using ratios between total populations (those over the age of 18), citizen population (those over 18 and U.S. citizens) and registered voters. There is only one state that does not require voter registration.

Sources:http://www.votehillsborough.org/ew_pages/Election%20Results/2012%20General%20Election

http://www.census.gov/prod/2010pubs/p20-562.pdf

Census Bureau Data Based on 2012 American Community Survey 5 year estimate (direct link to the county wide data can be found at: http://factfinder2.census.gov/bkmk/table/1.0/en/ACS/12_5YR/B17010/0500000US12057.

Child Abuse (Statute Definition) F.S. 827.03 Abuse, aggravated abuse, and neglect of a child; penalties.—

(1) DEFINITIONS. As used in this section, the term: (a) “Aggravated child abuse” occurs when a person:

1. Commits aggravated battery on a child;2. Willfully tortures, maliciously punishes, or willfully and unlawfully cages a child; or3. Knowingly or willfully abuses a child and in so doing causes great bodily harm, permanent disability, or permanent disfigurement to the child.

(b) “Child abuse” means: 1. Intentional infliction of physical or mental injury upon a child;2. An intentional act that could reasonably be expected to result in physical or mental injury to a child; or3. Active encouragement of any person to commit an act that results or could reasonably be expected to result in physical or mental injury to a child.

(c) “Neglect of a child” means: 1. A caregiver’s failure or omission to provide a child with the care, supervision, and services necessary to maintain the child’s physical and mental health, including, but not limited to, food, nutrition, clothing, shelter, supervision, medicine, and medical services that a prudent person would consider essential for the well-being of the child; or2. A caregiver’s failure to make a reasonable effort to protect a child from abuse, neglect, or exploitation by another person.

Appendix II: Detailed Data Definitions for the 19 Indicators

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The cited DCF information is drawn from the DCF Public Website for 2012. The data provides a total of 10, 279 reports of child abuse. Investigation of those complaints lead to conclusions that 2,434 cases were verified instances of child abuse, 3,837 cases indicated abuse may have occurred, and 4008 cases in which no abuse was indicated.

The cited Hillsborough County Sheriff’s Office (HCSO) data includes all 20 factors from the DCF Maltreatment Index and is drawn from HCSO Child Protective Investigation Division Sheltered Children for physical abuse cases, including sexual battery. Summary data from Child Protective Services reflects initial removal of child from home due to evidence of abuse.

Domestic Violence (Statute Definition)F.S.741.28 Domestic violence; definitions.-As used in ss. 741.28-741.31:

(1) “Department” means the Florida Department of Law Enforcement.(2) “Domestic violence” means any assault, aggravated assault, battery, aggravated battery, sexual assault, sexual battery, stalking, aggravated stalking, kidnapping, false imprisonment, or any criminal offense resulting in physical injury or death of one family or household member by another family or household member.(3) “Family or household member” means spouses, former spouses, persons related by blood or marriage, persons who are presently residing together as if a family or who have resided together in the past as if a family, and persons who are parents of a child in common regardless of whether they have been married. With the exception of persons who have a child in common, the family or household members must be currently residing or have in the past resided together in the same single dwelling unit.(4) “Law enforcement officer” means any person who is elected, appointed, or employed by any municipality or the state or any political subdivision thereof who meets the minimum qualifications established in s. 943.13 and is certified as a law enforcement officer under s. 943.1395.

DV Statistics were drawn from the “charge books (codes)” maintained by SAO and HCSO, and reflect arrests for crimes with DV component.

End of Class (EOS) Assessments – Florida Department of EducationThe Florida EOC Assessments are part of Florida’s Next Generation Strategic Plan for the purpose of increasing student achievement and improving college and career readiness. EOC assessments are computer-based, criterion-referenced assessments that measure the Next Generation Sunshine State Standards for specific courses, as outlined in their course descriptions. The first assessment to begin the transition to end-of-course testing in Florida was the 2011 Algebra 1 EOC Assessment. Biology 1 and Geometry EOC Assessments were administered for the first time in spring 2012, and the U.S. History EOC Assessment was administered for the first time in spring 2013. The Civics EOC Assessment will be administered for the first time in spring 2014. Achievement


Levels for the Algebra 1, Biology 1, and Geometry EOC Assessments were established through a standard-setting process. This process will be followed again for the U.S. History and Civics EOC Assessments. Data related to assessment is drawn based on standards in Florida State Statute 1003.428.

FCAT Assessment – Florida Department of EducationThe FCAT 2.0 measures student achievement of the Next Generation Sunshine State Standards in reading, mathematics, science, and writing. New Achievement Levels for FCAT 2.0 Reading and Mathematics were approved in 2011 and for FCAT 2.0 Science in 2012 through a standard-setting process.

FCAT Scores are not averaged. Grade 11, 12 do not take state assessments. Both the FCAT and end-of-course scores affect school grade. Data related to assessment is drawn based on standards in Florida State Statute 1003.428.

Fully Credential Teacher – Hillsborough County School SystemFully credentialed indicates the teacher holds a valid Florida Teaching Certificate. Credentialing data drawn based on guidelines contained in School Board Policy 3120.

Gang Activity (Statute Definition) F.S. 874.03 Definitions.-As used in this chapter:

(1) “Criminal gang” means a formal or informal ongoing organization, association, or group that has as one of its primary activities the commission of criminal or delinquent acts, and that consists of three or more persons who have a common name or common identifying signs, colors, or symbols, including, but not limited to, terrorist organizations and hate groups.

(a) As used in this subsection, “ongoing” means that the organization was in existence during the time period charged in a petition, information, indictment, or action for civil injunctive relief.(b) As used in this subsection, “primary activities” means that a criminal gang spends a substantial amount of time engaged in such activity, although such activity need not be the only, or even the most important, activity in which the criminal gang engages.

(2) “Criminal gang associate” means a person who: (a) Admits to criminal gang association; or(b) Meets any single defining criterion for criminal gang membership described in subsection.

(3) “Criminal gang member” is a person who meets two or more of the following criteria:

(a) Admits to criminal gang membership.(b) Is identified as a criminal gang member by a parent or guardian.(c) Is identified as a criminal gang member by a documented reliable informant.(d) Adopts the style of dress of a criminal gang.(e) Adopts the use of a hand sign identified as used by a criminal gang.

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(f) Has a tattoo identified as used by a criminal gang.(g) Associates with one or more known criminal gang members.(h) Is identified as a criminal gang member by an informant of previously untested reliability and such identification is corroborated by independent information.(I) Is identified as a criminal gang member by physical evidence.(j) Has been observed in the company of one or more known criminal gang members four or more times. Observation in a custodial setting requires a willful association. It is the intent of the Legislature to allow this criterion to be used to identify gang members who recruit and organize in jails, prisons, and other detention settings.(k) Has authored any communication indicating responsibility for the commission of any crime by the criminal gang.

(4) “Criminal gang-related activity” means: (a) An activity committed with the intent to benefit, promote, or further the interests of a criminal gang, or for the purposes of increasing a person’s own standing or position within a criminal gang;(b) An activity in which the participants are identified as criminal gang members or criminal gang associates acting individually or collectively to further any criminal purpose of a criminal gang;(c) An activity that is identified as criminal gang activity by a documented reliable informant; or(d) An activity that is identified as criminal gang activity by an informant of previously untested reliability and such identification is corroborated by independent information.

Data drawn from HCSO arrests marking gang activity and TPD incident reports indicating gang activity. This data is reported separately for discussion, but the data is not comparable. Data collected through the crime analysis units of the respective agencies.

Government Allocations to Non-Profits Each cited allocation to non-profits is provided by the allocating agency. Each agency provided the identity of the allocation recipient as it is recorded on their records. For discussion purposes the total allocation for each agency is presented on the spreadsheet with the publicly reported total budget for the matching fiscal year, and the percentage of total budget the allocation represents. Reporting periods for each agency are not alike, but none are older that FY 2012.

Graduation Rates – Hillsborough County School SystemSpecial diplomas and GED’s do not count in the graduation rate. Graduation data drawn based on guidelines contained in Florida State Statute 1003.428.

Graduation Rates – National Governor’s AssociationThis data includes GED and special diplomas in graduation rates. This presented for discussion and is not comparable data to graduation rate as defined by the State of Florida and the Hillsborough County School Board.


Poverty LevelsFor a Family of Four (4) – Qualifying Income for free lunch program is $30,615. This information was provided by the Hillsborough County School Board.2014 Medicaid and Children’s Health Insurance Program qualifying income is $23,850 (100% Federal Poverty Level). http://familiesusa.org/product/federal-poverty-

guidelines

School Truancy – Hillsborough County School SystemAt least 30 unexcused absence days in a 180-day period. Data is drawn based on truancy definition in School Board Policy 5200.

Violent CrimeThe FBI Uniform Crime Reporting (UCR) Program collects data about Part I offenses in order to measure the level and scope of crime occurring throughout the Nation. The Program’s founders chose these offenses because they are serious crimes, they occur with regularity in all areas of the country, and they are likely to be reported to police. The Part I offenses are:

Criminal homicide-a.) Murder and non-negligent manslaughter: the willful (non-negligent) killing of one human being by another. Deaths caused by negligence, attempts to kill, assaults to kill, suicides, and accidental deaths are excluded. The Program classifies justifiable homicides separately and limits the definition to: (1) The killing of a felon by a law enforcement officer in the line of duty; or (2) the killing of a felon, during the commission of a felony, by a private citizen. b.) Manslaughter by negligence: the killing of another person through gross negligence. Traffic fatalities are excluded.

Forcible rape - The carnal knowledge of a female forcibly and against her will. Rapes by force and attempts or assaults to rape, regardless of the age of the victim, are included. Statutory offenses (no force used ―victim under age of consent) are excluded.

Robbery - The taking or attempted taking of anything of value from the care, custody, or control of a person or persons by force or threat of force or violence and/or by putting the victim in fear.

Aggravated assault - An unlawful attack by one person upon another for the purpose of inflicting severe or aggravated bodily injury. This type of assault usually is accompanied by the use of a weapon or by means likely to produce death or great bodily harm. Simple assaults are excluded.

Burglary (breaking or entering) - The unlawful entry of a structure to commit a felony or a theft. Attempted forcible entry is included.

Larceny-theft (except motor vehicle theft) - The unlawful taking, carrying,

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leading, or riding away of property from the possession or constructive possession of another. Examples are thefts of bicycles or automobile accessories, shoplifting, pocket-picking, or the stealing of any property or article that is not taken by force and violence or by fraud. Attempted larcenies are included. Embezzlement, confidence games, forgery, worthless checks, etc., are excluded.

Motor vehicle theft - The theft or attempted theft of a motor vehicle. A motor vehicle is self-propelled and runs on land surface and not on rails. Motorboats, construction equipment, airplanes, and farming equipment are specifically excluded from this category.

Arson - Any willful or malicious burning or attempt to burn, with or without intent to defraud, a dwelling house, public building, motor vehicle or aircraft, personal property of another, etc.

The Data Subcommittee, in partnership with the Leadership Council, coordinated data sharing between local agencies to develop six maps that visually display concentrations of key risk factors for community violence across Hillsborough County.

Appendix III: Data Maps

Child Abuse

Domestic Violence

Violent Crime

Families in Poverty

Middle School Truancy

High School Truancy

1

2

3

4

5

6


Areawide Child Abuse

Community Violence Prevention Collaborative

Using 2010, 2011, 2012, 2013 Zip Code Data Supplied By HCSO. Cases where child was removed by Child Protective Investigation Division, Spatially Joined To Zip Code, normalized by 2010 population.

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Domestic Violence


Domestic Violence arrest data summarized by zip code for 2010 thru 2013. The data contains approximately 87% of all DV arrests, geocoded by offense location. Juvenile data and data with an unknown of blank offense location was not geocoded.

Spatially Joined to ZIP Code, normalized by 2010 population.

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Areawide Violent Crimes


Using 2010, 2011, 2012 XY Point Data Supplied By HCSO, TAPD, TTPD, PCPD, Spatially Joined To ZIP Code.

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Families In Poverty


Poverty Data provided by US Census from the 2008-2012 American Community Survey 5-Year Estimates.

Data shows percentage of families with related children under 18 years of age living below the poverty line. Displayed by ZIP Code.

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Middle School Truancy


Data provided by the School District ofHillsborough County, Florida.

Students are considered truant when they have at least 30 unexcused absences in a 180 day period. 2012-13 school year by ZIP Code.

County Wide Summary:Middle School Truancy Rate 1.63% 827 Truant Middle School Students out of 50,662 Enrolled

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High School Truancy


Data provided by the School District of Hillsborough County, Florida.

Students are considered truant when they have at least 30 unexcused absences in a 180 day period. 2013-13 school year by ZIP code.

County Wide Summary: Truancy Rate 3.78%2,313 Truant High School Students out of 61,118 Enrolled

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Hillsborough County Youth Outreach Survey:

A Preliminary Report

Carla VandeWeerd, Ph.DAssistant Professor & Associate DirectorThe Harrell CenterDepartment of Community and Family HealthCollege of Public HealthUniversity of South Florida

Martha Coulter, Dr.PHProfessor & DirectorThe Harrell CenterDepartment of Community and Family HealthCollege of Public HealthUniversity of South Florida

An Orientation to Hillsborough CountyHillsborough County is a metropolitan area situated on the west side of Florida, spanning a total area of 1,020.21 square miles with 158 miles of shoreline on Tampa Bay. The 2013 population estimate for the state of Florida is approximately 19.5 Million with Hillsborough County accounting 1.2 Million of those residents, making Hillsborough Florida’s 4th most populous county. Almost one quarter of its residents are under the age of 18 years. The racial/ethnic make-up of Hillsborough County is relatively diverse, with the majority of residents identifying as White, non-Hispanic (53%), followed by Hispanic/Latino (26%), Black/African American, non-Hispanic (17%), and Asian (2%). Approximately one-quarter of Hillsborough County residents speak a language other than English at home. The median household income in Hillsborough is $49,450 with per capita income at $26,947. Fifteen percent of the population lives below the poverty level and the 2013 unemployment rate was similar to surrounding counties at 6.7%. According to the US Census, 86% of Hillsborough County residents over the age of 25 completed high school and 29% have a bachelor’s degree or higher.

Community violence is a concern in the state of Florida and likewise for residents of Hillsborough County. Each year, community violence in its varying forms affects thousands of men, women, children and seniors living in Hillsborough County. The Violence Prevention Collaborative broadly defines community violence as acts of interpersonal violence committed by people who are not related and may or may not know one another. This usually takes place

Appendix IV: Youth Outreach Survey Introduction and Survey

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outside the home in public places. Research indicates that a great deal of violent behavior is learned from experiencing or witnessing violent behavior by others, particularly those who are role models. Violence is learned in families, communities, and cultures. Violence can encompasses a broad range of mistreatment types including child abuse, elder mistreatment, domestic violence, gang violence and violent crime such as homicide, robbery, rape and aggravated assault, and it occurs at alarming rates. In Hillsborough County for example, Child Protective Services (CPS) verified 2,713 cases of child abuse in 2012, and the Hillsborough County Sheriff’s office made 643 arrests for gang related crime – a 38% increase over prior years. Additionally, domestic violence is a significant concern. Florida Department of Law Enforcement data indicate that in 2013 domestic violence offenses occurred at a rate of 560.9/100,000 in the state of Florida and at a rate of 529.5/100,000 in Hillsborough County. Recently available data for Hillsborough County also indicate that rates of forcible rape, threat/intimidation, manslaughter and murder all rose compared to the previous year, and in 2012 4,570 arrests were made in Hillsborough County for violent crimes. With this data in mind, the Violence Prevention Collaborative was formed in 2013 with the goal of reducing violence in the county by preventing violence before it occurs.

History and Structure of the Violence Prevention CollaborativeIn April of 2013, Commissioner Kevin Beckner suggested to the Hillsborough County Board of County Commissioners (BOCC) the formation of a Violence Prevention Collaborative taskforce structured around a data-driven, evidence-based process that shifts policy for addressing violence in our community from a model focused solely on a traditional law-enforcement approach, to a model that builds on existing law enforcement strategies through the addition of a broad-based public health perspective. As such, this model looks beyond criminal justice and law enforcement issues to explore the root causes of violence and to prevent it before it happens in the first place. The BOCC unanimously approved the concept.

The leadership of the Violence Prevention Collaborative is comprised of elected officials heading nine governmental agencies or entities: the Hillsborough County Board of County Commissioners, the cities of Tampa, Plant City, Temple Terrace, the Hillsborough County Sheriff’s Office, the School Board of Hillsborough County, the 13th Judicial Circuit Court Administrator’s Office, the State Attorney’s Office, and the Public Defender’s Office. These public servants comprise the Leadership Council.

The Leadership Council members appointed 77 individuals to serve on 7 specialized committees: Community Organizations, Communications, Data Collection, Education, Faith-Based Organizations, Public Safety/Judiciary, and Health Care (which includes mental health and substance abuse). The chairs of these committees, all experts in their field who bring a wealth of professional knowledge to this issue, form the Steering Committee.


The goal of the Collaborative was to craft a comprehensive strategic plan to prevent violence, and to develop infrastructure that works in unison across sectors to implement the plan county-wide. A first step in this strategic plan was to conduct a youth outreach survey in Hillsborough County to assess their perspective on violence, as well as potential risk and resilience factors.

Youth Outreach SurveySurvey research has identified risk and resilience factors that predict and prevent violence. Using a facilitated large group dialogue process, the Collaborative identified and prioritized the factors specific to Hillsborough County. It then sought input from youth in order to learn their perceptions of positive relationships and attachments in families, community connectedness, mental health, alcohol and substance abuse issues, and neighborhood deterioration. At the request of the Collaborative, the School Board of Hillsborough County, the Court Administrator’s Office and the Public Defender’s Office agreed to administer a survey to youth, grades 9 - 12 or aged 14 - 19.

The survey instrument used in Hillsborough County was developed by selecting items from existing surveys that have been used by other groups to measure youth violence with a specific focus on collecting information to prioritize risk and resilience factors likely to be salient in Hillsborough County. It consisted of 63 questions. Fifty-one (51) were borrowed from the Harvard Youth Violence Prevention Center’s Boston Data Project, and focus on understanding risk and protective factors for violence. Nine (9) questions concerning mental health, alcohol and drug use were taken from the Center for Disease Control’s (CDC) Youth Risk Behavior Survey, most recently administered to students in Duval County, Orange County, Broward County, Miami-Dade, and Palm Beach County in 2013. Three (3) questions about family connection are from the California Healthy Kids Survey, the largest statewide survey in the nation.

Project SampleData for this survey were solicited from approximately 3,500 youth in Hillsborough county through their attendance at one of 27 Hillsborough County Public Schools (N=100 kids per school), or through their participation in Hillsborough County Adult Education Programs (N=210), Court Administrator Civil Citation/Diversion education programs (N=100), or through Public Defender/ Court Involved Detention Programs (N=500) via the method outlined in Table 1. In total, 1,987 surveys were returned, yielding an overall response rate of 56.8%. Once the data were collected, cleaned and entered into an SPSS data base by members of The Hillsborough County School Board, a de-identified copy of the data set was made available for the purpose of this analysis.

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Sample SiteNumber of Youth Solicited

Method/Data of SelectionNumber of Surveys Returned

Response Rate

27 HCPS High Schools @ approx 100 students per site

2700 HCPS surveyed one (1) Psychology I, Psychology II, or Sociology class at each high school in the Hillsborough County School System between Monday, April 7, 2014 and Friday, April 18, 2014

1664 62%

HCPS Adult Education/GED

210 Adult Education Students (GED) aged 14-19 were surveyed between Monday April 7,2014 and Friday April 18, 2014.

210 100%

Court Administrator: Civil Citation/Diversion

100 The Court Administrator’s Office randomly administered the survey to youth aged 14-19 involved in Civil Citation or other diversion programs, between Tuesday, March 25 and Tuesday, April 22, 2014.

22 22%

Public Defender: Court Involved/Detention

500 The Public Defender's office randomly administered the survey to 1st time offending, Court-involved and Detention youth between Tuesday, March 25 and Tuesday, April 22, 2014.

91 18%

Table 1: Subject Recruitment

ResultsPreliminary analysis of the youth outreach survey is focused on describing the nature and viewpoints of participating youth as the basis for developing an in-depth analytic plan which will serve as the foundation for comprehensive reporting in Step 2 of this project. Demographics for the overall sample are reported in Table 2 and are broken down by gender. Data are further broken down by recruitment source (traditional high school, GED, diversion, and detention) in Table 3.

Approximately 58% of youth responding were female and roughly 41% reported that they were of Hispanic or Latino decent. Forty-five percent of respondents reported their race as white, 22.1% reported their race as Black, and 6.2% of respondents indicated they were Asian or South Asian. Overall, the majority of youth responding to the survey indicated the presence of adults as active participants in their lives. Eighty-two percent reported having an adult they could talk with, 85% indicated having an adult in their life who expected them to follow the rules, and 95% reported having an adult in their life who is interested in their school work. By contrast however, only 52.1% of children reported the presence of an adult role model in their lives.

Many of the youth in the survey reported challenges in their communities related to sense of belonging and social cohesion. More than 30% of youth participating in the outreach survey indicated that they do not feel that adults in their neighborhood can be counted on to ensure that children are safe and stay out of trouble and 34% of children report that parents in their communities do not know their friends. Additionally, 24% of children do not think that people in their neighborhoods can be trusted and 35% of youth participating in the survey feel that people in their neighborhoods are not willing to help one another. By contrast, students felt a strong sense of belonging in their school environments, with approximately 98% of youth reporting that they felt they belonged at their school.


In general, many youth felt that the exchange of practical support was lacking in their neighborhoods. Approximately 46% of youth indicated that their community does not meet and work on solving problems together and 40% of youth indicated that people in their neighborhoods do not ask each other for advice or watch over one another’s property. The perception of low levels of social involvement by adults in their communities translated into low expectations for assistance from adults residing in the community of the youth surveyed. Twenty percent of youth surveyed reported that adults in their neighborhoods were unlikely to do something to stop a fight, 34% reported that it was unlikely that their neighbors would do something about children skipping school or spraying graffiti on buildings, and 45% reported that is unlikely that people in their neighborhood would do anything if a child was showing disrespect to an adult. Many youth also reported that it was unlikely that their neighbors would know if neglect or abuse was occurring in a home and only 40% of youth surveyed indicated that they felt their neighbors would report neglect or abuse if they knew it was occurring.

Alcohol and drug use/abuse was reported as a concern in their neighborhoods by many youth participating in the outreach survey. Sixty percent of students felt that drinking was a problem on some level in their neighborhood community and 30% felt that drug use was a problem. Severe problems with alcohol (35%), drug sales (17%) and drug use (12.6%) in local neighborhoods were reported by youth.

In turn, living in high risk neighborhoods may be contributing to high risk behaviors for youth. Though all respondents in the youth survey are under the legal drinking age, an alarming 52% reported drinking alcohol for 40 days or more in their lifetime, and 25% indicate having at least tried marijuana on 1 occasion. Additionally, almost all youth reported have taken prescription drugs without a prescription; a third of youth have done so more than 3 times and 18% of youth appear to have a regular prescription drug habit, and report taking prescription drugs without a prescription on 40 or more occasions.

Safety was a central concern for many of the youth participating in the survey. Twenty five percent of youth reported that they have felt unsafe at home or at school, and 75% of youth participating in the survey indicated that they have stayed home from school at least 1 day because they did not feel safe at school or going to or from school. Eight percent of youth reported that they do not feel safe in their neighborhood and 68% reported feeling only ‘somewhat safe’. Sixty five percent of youth reported they would spend more time outside if they felt their neighborhood was safer. All youth surveyed (100%) reported that gangs operate in the neighborhoods in which they live, 51% indicated that they felt that gang activities in their neighborhood were very serious, and 51% indicated that they felt gangs were more of a problem in their neighborhood now than a year ago. Twenty-eight percent also felt that gunshots and shootings were a problem in their communities and many youth reported living in neighborhoods where loitering (31%), graffiti (35%), and trash in public areas (35%) were problems.

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ConclusionPreliminary data analysis of the youth outreach survey data indicate high rates of violence and related risk factors among youth in Hillsborough County. While many students report the presence of adults in their life, they also report low rates of social support and social cohesion in the neighborhoods in which they live and many report low confidence in the willingness of adults in their communities to take pragmatic or social steps to intervene in adverse circumstances such as reporting abuse or neglect cases, or intervening to stop a fight. Given that many youth also report high rates of adverse environmental conditions in their local neighborhoods including exposure to gangs and problems with alcohol, illegal and prescription drugs, it is not surprising that a significant number of youth also report feeling unsafe at home or in their community, and report personal engagement in high risk behaviors such as alcohol and prescription drug use at alarming rates given the age of the population surveyed. The ubiquitous nature of the information gathered by the youth indicate that a holistic and comprehensive approach to violence prevention is needed that includes not only attention to youth themselves, but to neighborhoods, families and parent groups, community agencies, media, and business. A primary prevention approach is clearly needed, with efforts to assure that children and youth are supported, monitored, and cared for from early childhood through adolescence. The increase in gang activity is a serious concern strongly reflecting the need for safety and belonging on the part of youth. The lack of community activities and supervision for youth needs to be addressed directly, as do issues of environmental safety and planning. Without a comprehensive plan to address the matters delineated by the youth surveyed, the problems identified will only continue to grow. It is a positive sign that the schools are seen by youth as a place that they belong and are safe, and this feeling needs to extend beyond the school walls and into the rest of our community. Limitations and Directions for Future ResearchData collected for the purpose of this work are limited by several factors. While the survey attempted to collect data from a diverse representation of students in Hillsborough County, data are limited by the nature of students targeted in recruitment at traditional high-schools and by differential response rates across varying education sites (i.e. only 18% of students in civil citation/diversion programs and 18% of students in court involved/detention programs participated). Given that participants in traditional high-schools were targeted for recruitment via materials distributed in sociology or psychology elective courses, it is important to be mindful that data collected may not represent the perspectives of students outside of these programs. If, for example, choice of enrollment in high-school electives is influenced by economic or social factors, it is possible that socio-economic bias may have influenced the outcomes of data collected. Given the nature of courses targeted, it is likely that this bias would result in under-reporting of violence and associated community based risk factors. Data collected are also self-reported in nature and as such are limited by students ability to recall necessary information and their willingness to share honest perspectives. Difficulties in recall are evidenced by the low


number of students (N=887; 44%) who were able or willing to provide zip code information for their place of residence. While analysis of this data is still worth investigating, this will limit the ability of data collected in assessing risk factors for violence across neighborhood regions.

Despite its limits, these data are well poised to offer insights into risk and resilience in the area of violence for youth in Hillsborough County. While beyond the limits of this preliminary report, next steps in data analysis should include an assessment of the association neighborhood level characteristics with safety and well-being as measured by survey items, as it is possible that neighborhood (zip code) analysis could elucidate information to help us better understand the degree to which economic status is correlated with violence and well-being in Hillsborough County. Additionally, correlates of perceived safety and well-being in youth in Hillsborough County at the individual and family level (i.e., exposure to drugs, drinking, alcohol use, mental health, family connection, regularity of school attendance, etc.) should be examined using bivariate and multi-level data analysis techniques to identify potential targets for policy and practice change/intervention.

TABLE 2: PRELIMINARY OUTREACH SURVEY FINDINGS FOR THE OVERALL SAMPLE AND ACROSS GENDERS

Total Male Femalen % n % n %

DATA SOURCE

Recruitment Site

Public High School (n=2700 sampled) 1664 83.7 626 83.8 894 86.9

GED Program (n=210 sampled) 210 10.6 71 9.5 96 9.3

Public Defender (n=500 sampled) 91 4.6 40 5.4 27 2.6

Civil Citation (n=100 sampled) 22 1.1 10 1.3 12 1.2

DEMOGRAPHICS

Age

14 62 3.4 18 2.5 37 3.7

15 243 13.4 102 14.0 126 12.4

16 415 22.8 170 23.3 234 23.1

17 532 29.3 207 28.4 309 30.5

18 386 21.2 141 19.3 228 22.5

19 179 9.9 92 12.6 79 7.8

Highest grade level completed

Some Middle School 186 10.8 103 14.9 66 6.7

Some High School 1533 89.2 586 85.1 915 93.3

Attend school most days?

No 134 7.8 37 5.3 88 8.6

Yes 1582 92.2 663 94.7 895 87.0

Gender

Male 747 42.1 - - - -

Female 1029 57.9 - - - -

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TABLE 2: PRELIMINARY OUTREACH SURVEY FINDINGS FOR THE OVERALL SAMPLE AND ACROSS GENDERS (CONT)Total Male Female

n % n % n %Hispanic or Latino

No 1034 59.2 421 56.4 598 58.1

Yes 714 40.8 309 41.4 391 38.0

Race

Black or African American 363 22.1 160 23.7 184 20.0

White 756 45.9 304 45.0 444 48.2

Asian or South Asian 102 6.2 43 6.4 51 5.5

Other Race or Ethnicity 425 25.8 168 24.9 242 26.3

Primary mode of transportation to work, school, or other places?

Car 1562 86.7 619 86.2 906 90.0

Bus 149 8.3 66 9.2 66 6.6

Walk 67 3.7 26 3.6 29 2.9

Bicycle 23 1.3 7 1.0 6 .6

PRESENCE OF PARENTS, ADULTS OR TEACHERS

Teacher or adult you can talk to?

Strongly Disagree 130 7.4 48 7.1 54 5.9

Disagree 175 9.9 67 9.9 88 9.6

Agree 791 44.7 281 41.3 446 48.8

Strongly Agree 672 38.0 284 41.8 326 35.7

Parent/Adult who expects you to follow the rules?


Disagree 148 8.1 53 7.7 78 8.1

Agree 554 30.4 229 33.4 286 29.7

Strongly Agree 994 54.5 349 50.9 551 57.3

Parent/Adult who is interested in your school work?


Disagree 57 3.0 19 2.6 32 3.2

Agree 462 24.3 174 24.3 243 24.0

Strongly Agree 1352 71.0 509 71.0 725 71.7

Parent/Adult who talks with you about your problems?


Disagree 161 8.7 57 8.3 85 8.7

Agree 596 32.3 246 35.7 306 31.2

Strongly Agree 1014 54.9 359 52.0 563 57.3

In my neighborhood there are adults that children can look up to


Disagree 378 27.7 148 29.0 198 27.3

Agree 470 34.4 173 33.9 265 36.6

Strongly Agree 242 17.7 90 17.6 128 17.7

In my neighborhood you can count on adults to watch that children/teens are safe and stay out of trouble


Disagree 258 17.9 93 17.0 145 19.0

Agree 589 40.8 229 41.9 318 41.6

Strongly Agree 387 26.8 145 26.6 207 27.1

In my neighborhood parents know one another


Disagree 351 22.3 115 19.2 201 24.2

Agree 647 41.1 275 45.8 331 39.8

Strongly Agree 349 22.2 124 20.7 192 23.1



n % n % n %In my neighborhood parents know their children's friends


Disagree 355 23.3 152 25.5 173 21.6

Agree 659 43.2 258 43.2 357 44.6

Strongly Agree 346 22.7 123 20.6 192 24.0

In my neighborhood adults know who the local children are


Disagree 292 19.8 106 18.3 163 21.1

Agree 688 46.5 288 49.7 342 44.2

Strongly Agree 353 23.9 127 21.9 202 26.1

SENSE OF BELONGING AND SOCIAL COHESION

Belong at your school?

Strongly Disagree 21 1.1 10 1.4 8 .8

Disagree 26 1.3 12 1.6 14 1.4

Agree 145 7.4 42 5.7 94 9.3

Strongly Agree 1767 90.2 676 91.4 899 88.6

People in neighborhood can be trusted


Disagree 256 14.4 99 14.9 136 14.5

Agree 593 33.4 207 31.1 320 34.1

Strongly Agree 745 41.9 292 43.9 390 41.5

People in neighborhood are willing to help neighbors


Disagree 291 19.2 103 17.7 155 19.8

Agree 655 43.3 258 44.3 354 45.2

Strongly Agree 330 21.8 126 21.6 173 22.1

People in neighborhood know and like each other


Disagree 272 17.7 109 18.6 131 16.1

Agree 754 49.0 281 48.0 424 52.0

Strongly Agree 364 23.7 133 22.7 199 24.4

People in neighborhood get along with each other


Disagree 314 21.2 126 22.5 164 21.1

Agree 745 50.3 281 50.1 402 51.6

Strongly Agree 280 18.9 95 16.9 161 20.7

People in neighborhood share the same beliefs about right and wrong


Disagree 240 16.2 87 15.3 121 15.7

Agree 794 53.5 313 54.9 426 55.3

Strongly Agree 302 20.4 104 18.2 167 21.7

People in neighborhood have opportunities to meet and work on solving community problems


Disagree 363 28.8 149 30.9 178 27.2

Agree 444 35.2 162 33.6 250 38.2

Strongly Agree 239 18.9 91 18.9 122 18.6

57Safe & Sound


n % n % n %In your neighborhood how often do people do favors for each other?

Never 206 10.7 81 11.0 101 10.0

Rarely 329 17.0 113 15.4 181 17.8

Sometimes 649 33.6 271 36.9 330 32.5

Often 319 16.5 115 15.6 179 17.6

Don’t Know 429 22.2 155 21.1 224 22.1

In your neighborhood how often do people have parties or get-togethers where neighbors are invited?

Never 222 11.5 79 10.7 114 11.2

Rarely 428 22.1 161 21.7 224 22.0

Sometimes 578 29.9 215 29.0 323 31.7

Often 268 13.9 97 13.1 147 14.4

Don’t Know 437 22.6 189 25.5 212 20.8

In your neighborhood how often do people visit with each other in homes or on the street?

Never 422 21.9 152 20.5 232 22.8

Rarely 426 22.1 161 21.8 226 22.2

Sometimes 483 25.0 200 27.0 251 24.7

Often 286 14.8 103 13.9 162 15.9

Don’t Know 313 16.2 124 16.8 147 14.4

In your neighborhood how often do people ask each other advice about personal things?

Never 339 17.6 130 17.6 177 17.4

Rarely 411 21.3 152 20.6 229 22.5

Sometimes 486 25.2 183 24.8 263 25.8

Often 331 17.2 139 18.9 161 15.8

Don’t Know 359 18.6 133 18.0 189 18.5

In your neighborhood how often do people watch over each other's property?

Never 443 23.0 174 23.6 225 22.1

Rarely 349 18.1 126 17.1 194 19.1

Sometimes 343 17.8 125 17.0 190 18.7

Often 239 12.4 87 11.8 131 12.9

Don’t Know 551 28.6 225 30.5 276 27.2

NEIGHBOR INVOLVEMENT

Neighbors would do something about children skipping school and hanging out on a street corner?

Very Unlikely 357 18.7 143 19.6 172 17.0

Unlikely 298 15.6 121 16.6 154 15.2

Likely 433 22.7 150 20.6 251 24.8

Very Likely 370 19.4 138 18.9 204 20.2

Don’t Know 450 23.6 177 24.3 230 22.7

Neighbors would do something about a child showing disrespect to an adult?

Very Unlikely 445 23.1 167 22.7 237 23.3

Unlikely 432 22.4 179 24.3 222 21.8

Likely 398 20.7 165 22.4 206 20.2

Very Likely 225 11.7 81 11.0 118 11.6

Don’t Know 427 22.2 145 19.7 235 23.1

Neighbors would do something about a child spraying painting graffiti on a local building?

Very Unlikely 282 14.6 101 13.7 154 15.1

Unlikely 337 17.5 130 17.6 177 17.3

Likely 509 26.4 207 28.0 264 25.9

Very Likely 403 20.9 156 21.1 215 21.1

Don’t Know 399 20.7 144 19.5 211 20.7



n % n % n %Neighbors would do something about a fight in your neighborhood?

Very Unlikely 218 11.4 86 11.7 105 10.4

Unlikely 178 9.3 72 9.8 83 8.2

Likely 486 25.4 197 26.9 264 26.0

Very Likely 715 37.4 261 35.7 406 40.0

Don’t Know 317 16.6 116 15.8 156 15.4

Neighbors know about neglect

Very Unlikely 235 12.3 93 12.7 113 11.2

Unlikely 208 10.9 83 11.3 99 9.8

Likely 440 23.0 185 25.2 226 22.4

Very Likely 697 36.5 249 34.0 408 40.4

Don’t Know 331 17.3 123 16.8 165 16.3

Neighbors report neglect

Very Unlikely 274 14.3 103 14.0 145 14.3

Unlikely 364 19.0 142 19.2 198 19.5

Likely 452 23.6 175 23.7 247 24.4

Very Likely 331 17.3 122 16.5 181 17.9

Don’t Know 497 25.9 196 26.6 242 23.9

Neighbors know about abuse

Very Unlikely 185 9.6 66 8.9 87 8.6

Unlikely 263 13.7 109 14.7 134 13.2

Likely 497 25.9 193 26.1 276 27.1

Very Likely 526 27.4 192 26.0 298 29.3

Don’t Know 450 23.4 179 24.2 222 21.8

Neighbors report abuse

Very Unlikely 233 12.1 93 12.6 120 11.8

Unlikely 396 20.6 161 21.8 204 20.0

Likely 467 24.3 172 23.3 255 25.0

Very Likely 342 17.8 124 16.8 196 19.3

Don’t Know 480 25.0 188 25.5 243 23.9

NEIGHBORHOOD PROBLEMS

How much of a problem is people drinking alcohol in public?

Not a Problem 367 23.7 144 24.4 188 22.5

Small Problem 464 30.0 181 30.7 250 29.9

Big Problem 546 35.3 208 35.3 307 36.8

Don’t Know 171 11.0 57 9.7 90 10.8

How much of a problem is people using or being addicted to drugs?

Not a Problem 1006 56.7 384 56.8 564 58.6

Small Problem 336 18.9 117 17.3 194 20.1

Big Problem 224 12.6 98 14.5 98 10.2

Don’t Know 209 11.8 77 11.4 107 11.1

How much of a problem is people selling drugs?

Not a Problem 821 47.4 302 46.0 470 49.8

Small Problem 324 18.7 129 19.7 170 18.0

Big Problem 305 17.6 126 19.2 143 15.1

Don’t Know 283 16.3 99 15.1 161 17.1

How much of a problem is families not having enough money for basic needs?

Not a Problem 872 49.4 321 47.3 496 52.0

Small Problem 294 16.7 116 17.1 159 16.7

Big Problem 282 16.0 120 17.7 132 13.9

Don’t Know 317 18.0 121 17.8 166 17.4

59Safe & Sound


n % n % n %How much of a problem is groups of people hanging around causing trouble?

Not a Problem 839 48.4 334 50.7 457 48.6

Small Problem 314 18.1 99 15.0 192 20.4

Big Problem 225 13.0 85 12.9 111 11.8

Don’t Know 355 20.5 141 21.4 180 19.1

How much of a problem is litter, broken glass or trash on sidewalks?

Not a Problem 936 52.9 336 50.2 545 56.5

Small Problem 355 20.1 129 19.3 198 20.5

Big Problem 256 14.5 111 16.6 116 12.0

Don’t Know 223 12.6 93 13.9 106 11.0

How much of a problem is graffiti on buildings and walls?

Not a Problem 948 53.8 334 50.0 564 58.4

Small Problem 397 22.5 162 24.3 209 21.7

Big Problem 235 13.3 98 14.7 107 11.1

Don’t Know 183 10.4 74 11.1 85 8.8

How much of a problem is vacant lots or deserted houses or storefronts?

Not a Problem 1179 66.6 430 63.7 684 70.7

Small Problem 220 12.4 82 12.1 114 11.8

Big Problem 138 7.8 63 9.3 61 6.3

Don’t Know 233 13.2 100 14.8 109 11.3

How much of a problem is gunshots and shootings?

Not a Problem 1073 61.0 408 60.1 614 64.3

Small Problem 301 17.1 109 16.1 160 16.8

Big Problem 167 9.5 64 9.4 82 8.6

Don’t Know 219 12.4 98 14.4 99 10.4

PERCEIVED SAFETY

Do you feel safe at your home?

Never/Rarely 189 11.7 76 12.5 89 9.9

Sometimes 207 12.8 81 13.3 106 11.8

Mostly/Always 1222 75.5 452 74.2 707 78.4

Do you feel safe in your school building?

Never/Rarely 178 9.7 72 10.0 88 8.8

Sometimes 294 16.0 96 13.4 179 17.9

Mostly/Always 1370 74.4 549 76.6 732 73.3

How many days did you not go to school because you felt that you would be unsafe at/to/from school?

0 days 457 24.8 176 24.2 246 24.8

1 day 512 27.7 186 25.6 289 29.1

2-3 days 869 47.1 362 49.9 455 45.9

4-5 days 3 .2 1 .1

6 or more days 5 .3 2 .3 1 .1

How many days did you miss class/school without permission?

0 days 1596 83.6 635 86.0 867 85.2

1-2 days 123 6.4 39 5.3 68 6.7

3-5 days 92 4.8 28 3.8 47 4.6

6-9 days 36 1.9 11 1.5 17 1.7

10 or more days 61 3.2 25 3.4 19 1.9

How safe do you consider your neighborhood?

Somewhat Safe 1251 68.1 495 69.3 682 68.8

Very Safe 350 19.1 139 19.5 186 18.8

Not Safe 154 8.4 52 7.3 86 8.7

Don’t Know/No Opinion 81 4.4 28 3.9 38 3.8



n % n % n %How comfortable do you feel walking alone in neighborhood during the day?

Not Comfortable 133 7.1 52 7.1 60 6.0

Somewhat Comfortable 745 39.7 279 38.0 411 41.0

Very Comfortable 879 46.9 357 48.6 474 47.3


How comfortable do you feel walking alone in neighborhood after dark?

Not Comfortable 201 10.7 53 7.3 124 12.3

Somewhat Comfortable 537 28.6 181 24.8 323 31.9

Very Comfortable 1062 56.6 473 64.8 531 52.5


If neighborhood was safer, would you go outside?

No More 491 26.3 144 19.7 303 30.1

A Little More 635 34.0 248 33.9 355 35.3

A Lot More 538 28.8 272 37.2 228 22.7


In the last five years, has personal safety?

Gotten Worse 414 34.0 165 36.2 215 32.0

Stayed the Same 462 38.0 149 32.7 286 42.6

Gotten Better 340 28.0 142 31.1 170 25.3

Are there any gangs operating in your neighborhood?

Yes 362 100.0 154 100.0 184 100.0

How serious or dangerous do you think gang activities are in your neighborhood?

Not Serious 493 29.2 181 27.3 274 29.9

Somewhat Serious 242 14.3 114 17.2 103 11.2

Very Serious 903 53.4 355 53.5 505 55.1


Now compared to one year ago, are gangs…

Less of a Problem 180 9.8 70 9.7 84 8.4

About the Same 223 12.1 87 12.0 116 11.6

More of a Problem 955 51.9 396 54.8 517 51.8


In the past twelve months, have you stopped doing usual activities because you felt so sad or hopeless every day for two weeks or more?

No 501 27.5 224 31.0 248 25.2

Yes 225 12.4 80 11.1 121 12.3


SUBSTANCE ABUSE

During life, days drank alcohol?

1 or 2 days 264 14.2 73 10.0 173 17.1

3 to 9 days 444 23.9 187 25.5 234 23.1

10 to 19 days 129 6.9 41 5.6 72 7.1

20 to 39 days 26 1.4 9 1.2 13 1.3

40 to 99 days 684 36.8 290 39.6 363 35.8

100 or more days 312 16.8 133 18.1 158 15.6

During life, times used marijuana?

1 or 2 days 218 14.2 76 12.7 132 15.4

3 to 9 days 130 8.4 47 7.9 71 8.3

10 to 19 days 31 2.0 7 1.2 24 2.8

20 to 39 days 13 .8 4 .7 7 .8

40 to 99 days 925 60.1 372 62.2 515 60.1

100 or more days 222 14.4 92 15.4 108 12.6

61Safe & Sound


n % n % n %Age at first drink of alcohol other than a few sips?

8 years old or younger 289 39.4 115 36.4 147 41.3

9 or 10 years old 189 25.8 81 25.6 87 24.4

11 or 12 years old 14 1.9 7 2.2 7 2.0

13 or 14 years old 22 3.0 7 2.2 11 3.1

15 or 16 years old 219 29.9 106 33.5 104 29.2

Age first tried marijuana?

8 years old or younger 540 66.0 217 67.6 301 67.8

9 or 10 years old 121 14.8 43 13.4 68 15.3

11 or 12 years old 7 .9 2 .6 4 .9

13 or 14 years old 8 1.0 2 .6 2 .5

15 or 16 years old 30 3.7 11 3.4 17 3.8

17 years old or more 112 13.7 46 14.3 52 11.7

During life, time taken prescription drugs without prescription?

1 or 2 times 1238 66.8 496 67.4 711 69.7

3 to 9 times 164 8.9 55 7.5 96 9.4

10 to 19 times 61 3.3 24 3.3 28 2.7

20 to 39 times 46 2.5 14 1.9 24 2.4

40 or more times 343 18.5 147 20.0 161 15.8

PHYSICAL LOCATION

Respondent Zip Code

33510 9 1.0 1 .3 8 1.7

33511 9 1.0 4 1.1 5 1.1

33527 10 1.1 4 1.1 6 1.3

33534 2 0.2 2 .6 2 .4

33543 3 0.3 1 .3 3 .7

33547 5 0.6 6 1.7 3 .7

33548 4 0.5 7 2.0 3 .7

33549 10 1.1 7 2.0 3 .7

33556 21 2.4 2 .6 14 3.0

33558 20 2.3 6 1.7 13 2.8

33559 5 0.6 5 1.4 3 .7

33563 13 1.5 2 .6 7 1.5

33565 13 1.5 2 .6 8 1.7

33566 5 0.6 31 8.8 3 .7

33567 2 0.2 1 .3 2 .4

33569 2 0.2 2 .6 22 4.8

33570 72 8.1 3 .8 2 .4

33572 2 0.2 1 .3 3 .7

33573 4 0.5 5 1.4 7 1.5

33578 6 0.7 2 .6 15 3.3

33579 8 0.9 1 .3 8 1.7

33584 20 2.3 3 .8 2 .4

33592 10 1.1 4 1.1 6 1.3

33594 3 0.3 1 .3 13 2.8

33596 9 1.0 1 .3 1 .2

33598 17 1.9 5 1.4 1 .2

33601 1 0.1 1 .3 12 2.6

33602 2 0.2 4 1.1 1 .2

33603 2 0.2 7 2.0 5 1.1

33604 20 2.3 7 2.0 5 1.1



n % n % n %Respondent Zip Code (cont)

33605 2 0.2 23 6.5 10 2.2

33606 10 1.1 3 .8 45 9.8

33607 12 1.4 4 1.1 3 .7

33609 17 1.9 2 .6 9 2.0

33610 78 8.8 3 .8 2 .4

33611 6 .7 15 4.2 6 1.3

33612 16 1.8 32 9.0 17 3.7

33613 5 0.6 4 1.1 25 5.4

33614 13 1.5 7 2.0 2 .4

33615 34 3.8 6 1.7 15 3.3

33617 65 7.3 5 1.4 4 .9

33618 6 0.7 23 6.5 9 2.0

33619 25 2.8 25 7.1 37 8.0

33624 10 1.1 2 .6 19 4.1

33625 16 1.8 17 4.8 4 .9

33626 65 7.3 6 1.7 8 1.7

33629 46 5.2 48 13.6 7 1.5

33634 7 0.8 1 .3 52 11.3

33635 27 3.0 1 .3 1 .2

33637 13 1.5 4 1.1 8 1.7

33647 103 11.6 4 1.1 5 1.1

34638 1 0.1 2 .6 6 1.3

TABLE 3: SIGNIFICANT CORRELATIONS BY RECRUITMENT SITEHigh School GED Program Public Defender Civil Citation

n % n % n % n %DEMOGRAPHICS

Age

14 42 2.7 7 4.0 9 13.0 4 18.2

15 206 13.3 16 9.0 17 24.6 4 18.2

16 349 22.5 43 24.3 16 23.2 7 31.8

17 445 28.7 66 37.3 14 20.3 7 31.8

18 360 23.2 22 12.4 4 5.8 0 0.0

19 147 9.5 23 13.0 9 13.0 0 0.0

Highest grade level completed

Some Middle School 117 8.0 37 22.6 25 36.2 7 33.3

Some High School 1348 92.0 127 77.4 44 63.8 14 66.7

Gender

Male 626 41.2 71 42.5 40 59.7 10 45.5

Female 894 58.8 96 57.5 27 40.3 12 54.5

Hispanic or Latino

No 917 61.2 82 50.0 22 33.8 13 61.9

Yes 581 38.8 82 50.0 43 66.2 8 38.1

Race

Black or African American 300 21.3 35 22.3 19 30.2 9 45.0

White 672 47.8 61 38.9 20 31.7 3 15.0

Asian or South Asian 89 6.3 11 7.0 2 3.2 0 0.0

Other Race or Ethnicity 345 24.5 50 31.8 22 34.9 8 40.0

63Safe & Sound

TABLE 3: SIGNIFICANT CORRELATIONS BY RECRUITMENT SITE (CONT)High School GED Program Public Defender Civil Citation

n % n % n % n %PRESENCE OF PARENTS, ADULTS OR TEACHERS

Parent/Adult who expects you to follow the rules?

Strongly Disagree 110 7.2 11 5.8 5 6.3 1 5.0

Disagree 130 8.5 8 4.2 8 10.1 2 10

Agree 485 31.6 46 24.3 21 26.6 2 10

Strongly Agree 810 52.8 124 65.6 45 57.0 15 75.0

Parent/Adult who is interested in your school work?


Disagree 29 2.7 4 6.1 0 2.4 0 0.0

Agree 365 22.7 65 33.2 31 37.8 1 4.8

Strongly Agree 1168 72.8 115 58.7 49 59.8 20 95.2

In my neighborhood there are adults that children can look up to


Disagree 331 28.6 30 22.1 13 23.2 4 21.1

Agree 394 34.1 55 40.4 14 25.0 7 36.8

Strongly Agree 187 16.2 30 22.1 18 32.1 7 36.8

SENSE OF BELONGING AND SOCIAL COHESION

Belong at your school?

Strongly Disagree 12 .7 9 4.5 0 0.0 0 0.0

Disagree 13 .8 13 6.5 0 0.0 0 0.0

Agree 95 5.8 50 25.0 0 0.0 0 0.0

Strongly Agree 1526 92.7 128 64.0 91 100.0 22 100.0

People in neighborhood can be trusted


Disagree 208 13.7 34 21.3 11 13.4 3 14.3

Agree 495 32.7 62 38.8 32 39.0 4 19.0

Strongly Agree 656 43.3 46 28.8 29 35.4 14 66.7

People in neighborhood know and like each other


Disagree 222 17.0 34 23.0 14 21.2 2 9.5

Agree 655 50.3 61 41.2 31 47.0 7 33.3

Strongly Agree 309 23.7 30 20.3 14 21.2 11 52.4

People in neighborhood share the same beliefs about right and wrong


Disagree 184 14.6 39 29.1 16 23.2 1 5.6

Agree 700 55.4 55 41.0 30 43.5 9 50.0

Strongly Agree 252 20.0 23 17.2 19 27.5 8 44.4

In your neighborhood how often do people do favors for each other?

Never 180 11.1 21 10.4 4 4.7 1 4.8

Rarely 283 17.4 38 18.9 6 7.0 2 9.5

Sometimes 542 33.4 66 32.8 33 38.4 8 38.1

Often 268 16.5 25 12.4 18 20.9 8 38.1

Don’t Know 351 21.6 51 25.4 25 29.1 2 9.5

In your neighborhood how often do people have parties or get-togethers where neighbors are invited?

Never 177 10.9 34 16.9 7 8.1 4 19.0

Rarely 363 22.3 51 25.4 11 12.8 3 14.3

Sometimes 498 30.6 48 23.9 27 31.4 5 23.8

Often 223 13.7 20 10.0 16 18.6 9 42.9

Don’t Know 364 22.4 48 23.9 25 29.1 0 0.0



n % n % n % n %In your neighborhood how often do people ask each other advice about personal things?

Never 281 17.3 41 20.8 15 17.2 2 9.5

Rarely 353 21.8 40 20.3 13 14.9 5 23.8

Sometimes 427 26.3 31 15.7 22 25.3 6 28.6

Often 278 17.1 27 13.7 19 21.8 7 33.3

Don’t Know 282 17.4 58 29.4 18 20.7 1 4.8

In your neighborhood how often do people watch over each other's property?

Never 391 24.1 27 13.6 19 22.4 6 28.6

Rarely 301 18.6 33 16.7 12 14.1 3 14.3

Sometimes 277 17.1 45 22.7 16 18.8 5 23.8

Often 188 11.6 29 14.6 16 18.8 6 28.6

Don’t Know 464 28.6 64 32.3 22 25.9 1 4.8

NEIGHBOR INVOLVEMENT

Neighbors would do something about children skipping school and hanging out on a street corner?

Very Unlikely 297 18.5 40 20.4 15 17.9 5 25.0

Unlikely 248 15.4 35 17.9 15 17.9 0 0.0

Likely 379 23.6 37 18.9 12 14.3 5 25.0

Very Likely 320 19.9 24 12.2 19 22.6 7 35.0

Don’t Know 364 22.6 60 30.6 23 27.4 3 15.0

Neighbors would do something about a child spraying painting graffiti on a local building?

Very Unlikely 243 15.0 23 11.4 13 15.1 3 13.6

Unlikely 304 18.8 20 10.0 9 10.5 4 18.2

Likely 418 25.8 60 29.9 21 24.4 10 45.5

Very Likely 321 19.8 62 30.8 18 20.9 2 9.1

Don’t Know 335 20.7 36 17.9 25 29.1 3 13.6

Neighbors would do something about a fight in your neighborhood?

Very Unlikely 174 10.8 24 12.1 12 14.6 8 40.0

Unlikely 153 9.5 13 6.6 11 13.4 1 5.0

Likely 401 24.8 60 30.3 23 28.0 2 10.0

Very Likely 627 38.8 65 32.8 16 19.5 7 35.0

Don’t Know 259 16.0 36 18.2 20 24.4 2 10.0

Neighbors know about neglect

Very Unlikely 192 11.9 27 13.9 10 12.0 6 30.0

Unlikely 161 10.0 36 18.6 11 13.3 0 0.0

Likely 383 23.7 37 19.1 15 18.1 5 25.0

Very Likely 618 38.3 45 23.2 26 31.3 8 40.0

Don’t Know 260 16.1 49 25.3 21 25.3 1 5.0

Neighbors know about abuse

Very Unlikely 157 9.7 25 13.0 3 3.6 0 0.0

Unlikely 211 13.0 37 19.3 10 11.9 5 23.8

Likely 425 26.2 41 21.4 24 28.6 7 33.3

Very Likely 462 28.4 39 20.3 19 22.6 6 28.6

Don’t Know 369 22.7 50 26.0 28 33.3 3 14.3

NEIGHBORHOOD PROBLEMS

How much of a problem is people drinking alcohol in public?

Not a Problem 281 21.5 74 44.3 7 12.1 5 27.8

Small Problem 398 30.5 37 22.2 25 43.1 4 22.2

Big Problem 487 37.3 29 17.4 21 36.2 9 50.0

Don’t Know 139 10.7 27 16.2 5 8.6 0 0.0

65Safe & Sound


n % n % n % n %How much of a problem is people using or being addicted to drugs?

Not a Problem 895 59.5 69 39.7 31 40.8 11 52.4

Small Problem 282 18.8 36 20.7 17 22.4 1 4.8

Big Problem 167 11.1 34 19.5 18 23.7 5 23.8

Don’t Know 160 10.6 35 20.1 10 13.2 4 19.0

How much of a problem is people selling drugs?

Not a Problem 720 49.1 65 36.5 27 39.1 9 47.4

Small Problem 286 19.5 28 15.7 9 13.0 1 5.3

Big Problem 232 15.8 45 25.3 24 34.8 4 21.1

Don’t Know 229 15.6 40 22.5 9 13.0 5 26.3

How much of a problem is families not having enough money for basic needs?

Not a Problem 766 51.3 68 37.2 30 42.3 8 42.1

Small Problem 252 16.9 29 15.8 11 15.5 2 10.5

Big Problem 223 14.9 36 19.7 20 28.2 3 15.8

Don’t Know 251 16.8 50 27.3 10 14.1 6 31.6

How much of a problem is groups of people hanging around causing trouble?

Not a Problem 742 50.6 67 36.4 23 34.8 7 38.9

Small Problem 260 17.7 36 19.6 13 19.7 5 27.8

Big Problem 174 11.9 36 19.6 14 21.2 1 5.6

Don’t Know 289 19.7 45 24.5 16 24.2 5 27.8

How much of a problem is litter, broken glass or trash on sidewalks?

Not a Problem 823 54.7 70 38.7 33 50.0 10 55.6

Small Problem 293 19.5 49 27.1 9 13.6 4 22.2

Big Problem 205 13.6 33 18.2 17 25.8 1 5.6

Don’t Know 184 12.2 29 16.0 7 10.6 3 16.7

How much of a problem is graffiti on buildings and walls?

Not a Problem 822 54.8 93 52.2 22 33.8 11 52.4

Small Problem 349 23.3 27 15.2 18 27.7 3 14.3

Big Problem 189 12.6 29 16.3 15 23.1 2 9.5

Don’t Know 139 9.3 29 16.3 10 15.4 5 23.8

How much of a problem is vacant lots or deserted houses or storefronts?

Not a Problem 1038 69.0 91 52.0 40 54.8 10 58.8

Small Problem 182 12.1 29 16.6 9 12.3 0 0.0

Big Problem 106 7.0 22 12.6 9 12.3 1 5.9

Don’t Know 179 11.9 33 18.9 15 20.5 6 35.3

How much of a problem is gunshots and shootings?

Not a Problem 931 62.4 99 54.4 32 47.8 11 61.1

Small Problem 261 17.5 23 12.6 16 23.9 1 5.6

Big Problem 126 8.4 29 15.9 11 16.4 1 5.6

Don’t Know 175 11.7 31 17.0 8 11.9 5 27.8

PERCEIVED SAFETY

Do you feel safe at your home?

Never/Rarely 139 10.1 29 17.4 19 30.6 2 12.5

Sometimes 169 12.3 26 15.6 10 16.1 2 12.5

Mostly/Always 1065 77.6 112 67.1 33 53.2 12 75.0

Do you feel safe in your school building?

Never/Rarely 138 8.9 27 14.5 8 10.1 5 22.7

Sometimes 221 14.2 51 27.4 21 26.6 1 4.5

Mostly/Always 1196 76.9 108 58.1 50 63.3 16 72.7



n % n % n % n %How many days did you not go to school because you felt that you would be unsafe at/to/from school?

0 days 336 21.5 102 56.0 14 18.2 5 23.8

1 day 458 29.2 28 15.4 22 28.6 4 19.0

2-3 days 766 48.9 50 27.5 41 53.2 12 57.1

4-5 days 2 .1 1 .5 0 0.0 0 0.0

6 or more days 4 .3 1 .5 0 0.0 0 0.0

How many days did you miss class/school without permission?

0 days 1372 84.8 138 73.4 67 82.7 19 86.4

1-2 days 97 6.0 16 8.5 10 12.3 0 0.0

3-5 days 74 4.6 18 9.6 0 0.0 0 0.0

6-9 days 25 1.5 7 3.7 2 2.5 2 9.1

10 or more days 49 3.0 9 4.8 2 2.5 1 4.5

How safe do you consider your neighborhood?

Somewhat Safe 1099 70.5 82 45.6 52 68.4 18 81.8

Very Safe 264 16.9 72 40.0 13 17.1 1 4.5

Not Safe 133 8.5 11 6.1 9 11.8 1 4.5

Don’t Know/No Opinion 62 4.0 15 8.3 2 2.6 2 9.1

How comfortable do you feel walking alone in neighborhood during the day?

Not Comfortable 112 7.0 16 8.7 4 5.3 1 4.5

Somewhat Comfortable 647 40.6 54 29.3 37 48.7 7 31.8

Very Comfortable 743 46.6 97 52.7 25 32.9 14 63.6


How comfortable do you feel walking alone in neighborhood after dark?

Not Comfortable 159 10.0 39 21.1 3 3.9 0 0.0

Somewhat Comfortable 447 28.0 61 33.0 23 30.3 6 30.0

Very Comfortable 929 58.3 70 37.8 49 64.5 14 70.0


If neighborhood was safer, would you go outside?

No More 422 26.5 44 24.7 21 26.9 4 19.0

A Little More 563 35.3 43 24.2 21 26.9 8 38.1

A Lot More 451 28.3 48 27.0 30 38.5 9 42.9


In the last five years, has personal safety?

Gotten Worse 338 33.1 39 28.9 30 58.8 7 77.8

Stayed the Same 379 37.1 71 52.6 11 21.6 1 11.1

Gotten Better 304 29.8 25 18.5 10 19.6 1 11.1

How serious or dangerous do you think gang activities are in your neighborhood?

Not Serious 405 28.2 67 40.9 16 23.5 5 25.0

Somewhat Serious 191 13.3 31 18.9 17 25.0 3 15.0

Very Serious 812 56.5 44 26.8 35 51.5 12 60.0


Now compared to one year ago, are gangs…

Less of a Problem 133 8.5 32 18.0 14 18.4 1 5.0

About the Same 181 11.6 26 14.6 14 18.4 2 10.0

More of a Problem 859 54.9 52 29.2 30 39.5 14 70.0

Don't Know/No Opinion 392 25.0 68 38.2 18 23.7 3 15.0

In the past twelve months, have you stopped doing usual activities because you felt so sad or hopeless every day for two weeks or more?

No 449 29.1 28 15.6 21 27.6 3 14.3

Yes 171 11.1 42 23.3 10 13.2 2 9.5


67Safe & Sound


n % n % n % n %SUBSTANCE ABUSE

During life, days drank alcohol?

1 or 2 days 223 14.1 30 16.9 10 13.0 1 4.5

3 to 9 days 413 26.1 20 11.2 9 11.7 2 9.1

10 to 19 days 105 6.6 22 12.4 2 2.6 0 0.0

20 to 39 days 12 .8 14 7.9 0 0.0 0 0.0

40 to 99 days 566 35.8 59 33.1 43 55.8 16 72.7

100 or more days 263 16.6 33 18.5 13 16.9 3 13.6

During life, times used marijuana?

1 or 2 days 171 13.1 39 25.8 7 10.4 1 5.9

3 to 9 days 100 7.7 23 15.2 7 10.4 0 0.0

10 to 19 days 21 1.6 10 6.6 0 0.0 0 0.0

20 to 39 days 9 .7 4 2.6 0 0.0 0 0.0

40 to 99 days 822 63.0 48 31.8 43 64.2 12 70.6

100 or more days 181 13.9 27 17.9 10 14.9 4 23.5

Age at first drink of alcohol other than a few sips?

8 years old or younger 228 40.1 45 34.4 16 48.5 - -

9 or 10 years old 147 25.8 34 26.0 8 24.2 - -

11 or 12 years old 7 1.2 7 5.3 0 0.0 - -

13 or 14 years old 12 2.1 10 7.6 0 0.0 - -

15 or 16 years old 175 30.8 35 26.7 9 27.3 - -

Age first tried marijuana?

8 years old or younger 456 67.3 65 58.6 15 60.0 4 100.0

9 or 10 years old 102 15.0 14 12.6 5 20.0 0 0.0

11 or 12 years old 5 .7 2 1.8 0 0.0 0 0.0

13 or 14 years old 4 .6 4 3.6 0 0.0 0 0.0

15 or 16 years old 20 2.9 10 9.0 0 0.0 0 0.0

17 years old or more 91 13.4 16 14.4 5 20.0 0 0

During life, time taken prescription drugs without prescription?

1 or 2 times 1076 68.1 99 55.9 44 59.5 19 86.4

3 to 9 times 140 8.9 17 9.6 6 8.1 1 4.5

10 to 19 times 53 3.4 7 4.0 1 1.4 0 0.0

20 to 39 times 36 2.3 9 5.1 1 1.4 0 0.0

40 or more times 274 17.4 45 25.4 22 29.7 2 9.1


Appendix V: Logic ModelVision Working together to build strong families, safe schools and healthy neighborhoods.

Goals

Violence Prevention

Collaborative of Hillsborough

County

1

2

3

4

Support the health and well-being of all families.

Coordinate efforts to maximize our impact.

Improve conditions in neighborhoods most impacted by violence.

Cultivate a strong, connected community.

LOCAL ASSETSACTIVITIES OUTCOMES

Prioritized Strategies Partners Short Term Results Long Term Results

• Infrastructure for coordination

• Local leaders

• History of prevention and intervention services

• Strong relationships with the community

• Well-respected nonprofit and government agencies

• Mental health support

• Substance abuse prevention

• Economic development and job opportunities

• Successful re-entry

• Family support services

• Quality education and school climate

• Social connections in neighborhoods

• Trauma-informed systems

• Neighborhood environment

• Coordination of efforts

• School system

• Community-based organizations

• Health sector

• Local government

• Criminal justice

• Faith groups

• Residents and youth

Increase• Coordination of resources and services among agencies



Decrease• Mental health problems, alcohol and substance use


• Prevent community violence

• Youth feel safe their school and community

Assumptions 1. Preventing community violence requires a comprehensive approach.

2. Risk and resilience factors must be addressed.

3. The best results are achieved with a coordinated plan for action.

Values• Violence is preventable.

• Address the gaps to ensure all children and youth have nurturing and supportive families and communities.

• Build on strengths of youth, families, professionals and community.

• Promote the value of equity and ensure equal opportunities by investing resources where they will have the greatest impact and improving the infrastructure of neighborhoods where social problems have accumulated.

• Focus on those at risk due to exposure to child maltreatment, domestic violence and community violence.

1. Prevention Institute. (2009). Preventing Violence: A Primer.

69Safe & Sound

2014 Strategic PlanDrafted ByHillsborough County Violence Prevention Collaborative

� Develop a communications plan for Youth Outreach Survey data and

Strategic Plan;

� Develop a budget that provides sustainable funding; secure financial and in-

kind commitments from Collaborative partners;

� Develop Hiring Committee to define staff positions, deliverables, salary

ranges; hire lead;

� Identify community partners to take responsibility for aspects of the plan;

� Plan a community forum to solicit input from the community-at-large on the

draft plan; finalize, print & distribute;

� Develop Business Committee;

� Develop a means for USF College of Public Health to evaluate data

indicators and deliverables to measure progress; and

� Present Interlocal Agreement to Tampa, Temple Terrace and Plant City City

Councils, Hillsborough County BOCC, School Board of Hillsborough County

for approval.

First 100 DaysFirst 100 DaysFirst 100 DaysFirst 100 Days

Green = Leadership CouncilBlue = Coordinator

TASKS

1st 100 DaysHire Coordinator

Develop Data/Eval Measurements

ID Community Partners

Develop Forums

Formalize Interlocal Agreement

In BudgetGet 3 Computers Donated

Develop Website

Annual Violence Prevention Conference

Mini Grants

Deliverables for Administrative Assistant

Hire Administrative Assistant

Deliverables for Outreach Manager

Hire Outreach Manager

09/22/2014 MTGDeliverables for Coordinator

Reorganize Committees

Pro Bono Communications Firm

Plan Press Conference for Youth Outreach Survey Data

Data Sharing Project

10/23/2014 MTGDevelop Speakers Bureau

Schedule 2015 Meetings, determine frequency

Action Plans:#1 Successful ReEntry

#2 Social Connections/Neighborhoods

#3 Quality Education/School Climate

#4 Trauma-Informed Approach

#5 Coordinate Multi-Sector Initiative

TIMELINE

ITEM:

Staff Salary & Benefits

Project Manager/Coordinator/Director/Grant Writer

Outreach Manager

Administrative Specialist

Infrastructure Funding

Office space/VPC Meeting Space/Logistics/Setup

Data Collection & Evaluation

Office Equipment (3 computers)

Mini Grants for Community Awareness Events

Multi‐Sector Collaboration

Communications/Outreach/Printing

Website Development

IT Staff salary for data input/webpage maint.

Website Hosting/Maintenance

Technical Assistance/Consulting/Grant Writing

Professional Development

Margin for Course Correction

COLLABORATIVE EXPENSES

TOTAL EXPENSES: $409,558