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“FEASIBILITY STUDY FOR THE ESTABLISHMENT
OF UNIVERSITY OF VETERINARY AND ANIMAL
SCIENCES SUB-CAMPUS AT CHICHAWATNI”
Tender No. 0352/2021 IPL No. 12661 Procurement No.GS.No-……………….._ Tenure of Consultancy: Four Months
Request for Expression of Interest
(EOI)
For
Pre-Qualification of Technical Consultancy for Carrying
out “Feasibility Study for the Establishment of University
of Veterinary and Animal Sciences Sub-campus at
Chichawatni”
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DISCLAIMER
This Prequalification Document is provided to the recipient solely for use in preparing and
submitting applications for prequalification in connection with the hiring of Technical Consultancy for carrying out “Feasibility Study for the Establishment of University of Veterinary and Animal Sciences Sub-campus at Chichawatni”. This Prequalification Document is being issued by UVAS, Lahore solely for use by Prospective Technical
Consultancy for carrying out feasibility study in considering the Assignments enumerated hereunder.
Unless expressly specified otherwise, all capitalized terms used herein shall bear the meaning ascribed thereto in the Definitions of this Prequalification Document.
The evaluation criteria have been laid down for the purpose of pre-qualification of the Technical Consultancy for carrying out Feasibility Study for the Establishment of University of Veterinary and Animal Sciences Sub-campus at Chichawatni. UVAS or its affiliates, nor
its consultants, advisors, employees, personnel, agents, make any representation (expressed or implied) or warranties as to the accuracy or completeness of the information contained herein, or in any other document made available to a person in connection with the tendering process
for the Assignment and the same shall have no liability for this Prequalification Document or for any other written or oral communication transmitted to the recipient in the course of the recipient‟s evaluation of the Assignment. UVAS, nor its employees, personnel, agents, consultants, advisors and contractors etc. will be liable to reimburse or compensate the
recipient for any costs, fees, damages or expenses incurred by the recipient in evaluating or acting upon this Prequalification Document or otherwise in connection with the Assignment as contemplated herein.
The Prequalification applications submitted in response to this Prequalification Document by any of the Prospective Applicants shall be upon the full understanding and agreement of any
and all terms of this Prequalification Document and such submission shall be deemed as an acceptance to all the terms and conditions stated in this Prequalification Document.
Any Prequalification Applications in response to this Prequalification Document submitted by any of the Prospective Applicants shall be construed based on the understanding that the
Prospective Applicants have done a complete and careful examination of this Prequalification Document and have independently verified all the information received from UVAS (including from its employees, personnel, agents, consultants, advisors and contractors etc.).
This Prequalification Document shall neither constitute a solicitation to invest, or otherwise participate, in the Assignment, nor shall it constitute a guarantee or commitment of any manner on the part of UVAS that the Assignment will be awarded. UVAS reserves its right, in its full discretion, to modify the Prequalification Document and/or the Assignment at any
time to the fullest extent permitted by law, and shall not be liable to reimburse or compensate the applicant for any costs, taxes, expenses or damages incurred by the applicant in such an event.
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1. Definitions
DEFINITIONS
Application
Form
An application executed by the duly authorized representative of the Prospective Applicant/ Technical Consultancy for carrying out Feasibility Study for the Establishment of University of Veterinary and Animal Sciences Sub-campus at Chichawatni) in the form attached hereto. (Annex-B, B-1 to B-10)
Assignment Assignment means and the scope as given in the RFP to be issued to the prequalified applicants.
Due Date 27 December, 2021 for submission of EOI. The Prospective Applicants are advised to submit EOIs within 15 days of publication in the newspaper or on website, whichever is later as per Rule 14 (3) of Punjab Procurement Rules, 2014 (the “PPRA 2014”).
EOI Expression of Interest to be submitted by the Prospective Applicant containing the information as set out and required under this EOI.
Form This term shall mean the form of this Prequalification Document.
Technical
Consultancy
A firm/company/JV/legal entity to be appointed for carrying out the Assignment through the competitive bidding as per PPR 2014.
Non-prequalified
Consultants
This term shall mean the Applicants who have not obtained the minimum pre-qualifications marks.(65 Marks)
Consultant
Services
The Consultant appointed by UVAS will carry out feasibility study that includes the
services but not limited to; Comprehensive 10-15 years plan on Veterinary
Education, Geographic need assessment of UVAS Sub-campus at Chichawatni,
Logical framework for the proposed and any other Degree Programs, Economic &
Financial viability and sustainability of UVAS Sub-campus, Socioeconomic Impact,
EIA Report, Preliminary Master Planning, Architectural Conceptual Design /
Drawings of Infrastructure, Research Laboratories, Veterinary Hospital, Academic
and Residential Buildings, External Development and Services etc., Preparation and
final submission of PC-I in respect of Feasibility Study under the project
“Establishment of University of Veterinary and Animal Sciences Sub-campus at
Chichawatni”
Power of
Attorney
The Power of Attorney to be provided by the Prospective Applicant in the appended form to this EOI.
Prequalification
Applications
The prequalification application and documents required to be submitted by the Prospective Applicant in terms of and in accordance with this Prequalification Document.
Prequalified
Technical
Consultancy
This term shall bear the meaning as ascribed thereto in Section 8.
Prequalification Evaluation
Criteria
This term shall bear the meaning as ascribed thereto in Section 6 of this document
Prospective
Applicant or
Applicants
Firm/company/JV/legal entity that submits the Prequalification Applications in response to EOI published in the newspapers and this PQD.
PQD This Pre-Qualification Document and contains Eligibility
Requirements/compliance documents and Evaluation Criteria for Pre-Qualification of Consultant including all forms attached hereto.
RFP Request for Proposals to be issued to the Prequalified Technical Consultancy Firms
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2. Introduction
University of Veterinary & Animal Sciences (UVAS), Lahore is one of the prime veterinary
institutions in Asia. This University is dedicated to the fields of veterinary / animal sciences and allied sciences in the country. UVAS intends to implement and execute the project “Establishment of University of Veterinary and Animal Sciences Sub-Campus at Chichawatni” under the
sponsorship of Government of the Punjab. Therefore, University has decided to hire services of a Consulting Firm for its Geographic Need
Assessment, Economic & Financial Viability, Sustainability, Environmental Impact Assessment (EIA), Master Planning, Architectural and Engineering designs / drawings of infrastructure, Research, Academic and allied Facilities etc and invites Technical / Financial proposals for the
Establishment of University of Veterinary and Animal Sciences Sub-Campus at Chichawatni. The consultant shall submit complete feasibility report within Four (04) months.
The scope for Consultant shall include but not necessarily limited to the following:-
i. Comprehensive 10-15 years plan on Veterinary Education containing need
assessment in all aspects.
ii. Geographic need assessment of UVAS Sub-campus at Chichawatni
iii. Logical framework for the proposed and any other Degree Programs to be offered at
UVAS Sub Campus, Chichawatni.
iv. Economic & Financial viability and sustainability of UVAS Sub-campus at proposed
location in Chichawatni.
v. Socioeconomic Impact of UVAS Sub-campus at Chichawatni
vi. Environmental Impact Assessment (EIA) Report
vii. Preliminary Master Planning of 125 acres Land (Approximately)
viii. Preliminary Architectural Conceptual Design / Drawings of Infrastructure, External
Development and Services i.e. Road, Footpath, Sewerage, Rain / Storm Drain, Water
Supply, HT/LT Electrification, Street Light, Solar Energy Plan, HVAC, IT
Networking, Boundary Wall, Horticulture & Landscaping etc.
ix. Preliminary Architectural Conceptual Design / Drawings of Research Laboratories,
Veterinary Hospital, Academic and Residential Buildings
x. Preliminary Cost estimates of civil work and allied components including physical
assets.
xi. Preparation and final submission of PC-I on the basis of Preliminary designs and
cost estimates.
(Detail Terms of Reference can also be obtained from University)
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3. Objective of EOI
At the outset, UVAS intends to pre-qualify the Prospective Applicants who will submit applications as per provisions of this EOI. All applications will be evaluated based on pre-defined
evaluation criteria given herein. Only Prequalified consultants will take part in further process for hiring of Technical Consultancy Services for the said purpose. As such, Request for Proposal (RFP) will only be issued to the Pre-Qualified Consultants.
4. General Instructions:
1) The Prospective Applicant should be a firm/company/JV/legal entity. This
Prequalification Document is addressed to all persons having requested it in accordance
with the Expression of Interest published in print media and on the websites of UVAS i.e.
www.uvas.edu.pk
2) Applicants‟ eligibility for Pre-qualification shall be evaluated on the basis of the criteria
set out in Clause 5, 6 & 7 regarding their qualifications, relevant experience and past
performance, capabilities with respect to personnel, equipment, financial position, and
appropriate managerial capabilities as demonstrated by the Applicant‟s responses in the
Application Form (Annex-A) along with Annex-A/1 to A/11 and Annexure B to D
annexed with this document.
3) The UVAS reserves the right to waive minor deviations, if these do not materially affect
the capability of an applicant to perform the contract and substance of this PQD.
4) Sub-Consultant experience and resources shall not be taken into account in determining
the Applicant‟s compliance with the qualifying criteria. However, subject to the clauses of
this document, in case of a Joint Venture (JV) the experience & resources of a JV shall
collectively be considered.
For the sake of clarity, it is specified that any collaboration between different legal entities/ persons
(by whatever name called including but not limited to a joint venture, partnership, consortium etc.)
shall receive the same treatment as provided in the case of a JV in this clause.
5) The prequalification application shall be signed by an authorized signatory on behalf of
all members in a JV/Consortium so as to legally bind all partners, jointly and severally, and
any application shall be submitted with a copy of the JV/Consortium agreement providing
the joint and several liabilities with respect to the contract.
6) Applicants may be required to update the information submitted for prequalification at
the time of submission of their bids to confirm continued compliance with the
Prequalification Criteria. Applicants shall provide such evidence of their continued
eligibility satisfactory to the Employer, as and when required by the employer. A bid shall
be rejected if the Applicant‟s qualification thresholds are no longer met at the time of
bidding.
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7) The UVAS reserves the right to:
Cancel the prequalification process and reject all applications.
Reject all bids or proposals at any time prior to the acceptance of a bid or proposal.
The procuring agency shall incur no liability, solely by virtue of rejecting all bids
prior acceptance, towards the applicants.
8) The process will be governed by Punjab Procurement Rules, 2014 (the “PPR 2014”), as
amended from time to time and instructions of the UVAS received during the completion of
the process. PPR 2014 may be obtained from PPRA‟s website
http://www.ppra.punjab.gov.pk. Moreover, in case of any ambiguity, the whole PQD shall
be construed and interpreted in line with PPRA 2014. The applicants shall be required to
comply with all laws of Pakistan including PEC, PVMC, PMDC, PCATP & laws and
regulations where applicable.
9) Prequalification documents will only be available on University website
www.uvas.edu.pk as well as on PPRA website. Original paid challan fee Rs. 10,000/- (non-
refundable against application processing charges) generated online from UVAS website
and deposit any branch of Bank Alfalah Limited, should be enclosed with the EOI.
Prequalification Criteria and relevant details are available at www.uvas.edu.pk as PQD
Feasibility Study.
10) The applicants must respond to all questions and provide complete information as
advised in this document. Failure or omission to provide the aforementioned essential
information may result in dis-qualification of the applicant.
11) The Prospective Applicants and its associate, if any, must submit complete information
as per PQD to UVAS by the Due Date. EOI received after the due date will be rejected;
12) UVAS will evaluate the Prequalification Applications as per evaluation criteria provided
hereunder and will prepare a shortlist of the Prequalified Firms as per PPRA Rules, 2014.
Request for Proposal (RFP) shall only be issued to the shortlisted/Prequalified Firms to
submit Technical and Financial Proposals.
13) During the prequalification process and at the time of bidding, Applicants/Bidders shall
not have a conflict of interest. All Applicants/Bidders found to have a conflict of interest
shall be disqualified. Applicants/Bidders may be considered to be in a conflict of interest
with one or more parties in the bidding process if any of, including but not limited to, the
following apply:
(a) They have controlling shareholders in common; or
(b) They receive or have received any direct or indirect subsidy from any of them; or
(c) They have the same legal representative for purposes of this prequalification / bid; or
(d) they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to material information about or improperly
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influence the bid of another Applicant / Bidder, or influence the decisions of the Employer regarding this prequalification / bidding process; or
(e) an Applicant / Bidder participates in more than one bid in this prequalification / bidding
process, either individually or as a partner in a joint venture, except for alternative offers permitted under Instruction To Bidders of the bidding document. This will result in the
disqualification of all Bids in which it is involved.
(f) an Applicant / Bidder or any affiliated entity, participated as a consultant in the preparation of the design or technical specifications of the works and services that are the
subject of the bid; or
(g) An Applicant / Bidder was affiliated with a firm or entity that has been hired (or is
proposed to be hired) by the Employer as an engineer or consultant for the subject contract.
14) UVAS may confirm the status of the Partners, Directors, and owners for the sake of
conflict of interest at any stage of procurement. For this purpose, the applicants should be
required to provide this information in specific terms and any misrepresentation shall be
made a ground for rejection. Prospective Applicants may note that in case of their selection,
any such links, if detected during the currency of their contract, would be reported to the
relevant Authority and PPRA for cancellation of their registration/license leading to their
blacklisting.
15) UVAS will not reimburse any cost or expenses incurred in connection with the
preparation or delivery of the EOI or visits to any office or site.
16) UVAS shall be under no obligation to return any EOI or supporting materials submitted
by the Applicants.
17) Any misinformation, false and forged statement will lead to disqualification from Pre-
Qualification and any other action as per Laws.
5. Eligibility Requirements / Pre-Requisite:
In addition to the aforementioned documents/information, availability of following documents
in the EOI/Application shall be checked to shortlist the consultancy firms/companies:
1) Proof of company/firm‟s active registration in Pakistan with SECP and Registrar of
Firm etc.; in case of foreign company/firm‟s registration with relevant authority in that country.
2) Proof of registration / Certificate with Relevant Professional Institution PEC / PCATP
etc. along-with latest renewal letter
3) Proof of active registration with relevant tax authorities i.e. FBR & PRA; indicating tax
number/reference.
4) Copy of Firm‟s Profile including Organizational Structure, List of Permanent
Professional Staff along-with CVs, Quality Management System
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5) List of relevant Human Resource for Instant Feasibility along-with detailed CVs.
6) List of Same or Equivalent Feasibility with Government / Semi Government and other
government organizations including Scope and Total Cost
7) Audited Statements of Accounts (certified)
8) Annual Turnover for the past three years; duly supported by audited statements.
9) Firm‟s Average Current Ratio (Current Assets/Current Liabilities) (As per template
annex - B/3)
10) Affidavit executed by the authorized representative and duly attested by the Oath
Commissioner that the Prospective Applicants is not blacklisted or debarred by Government / Autonomous / International Body.
11) Documents to substantiate the formation of JV/Association (if formed).
12) The Applicant/Partner of the JV shall attach original affidavit on stamp paper (with a value of Rs. 100) and declaring on oath that the Applicant:
o is not in bankruptcy or liquidation proceedings;
o has never been declared ineligible/blacklisted by Government / Semi-
Government / Agency or Authority or any employer till date due to the any
reasons
o is not making any misrepresentations or concealing any material fact and
detail;
o has not been convicted of, fraud, corruption, collusion or money laundering;
o is not aware of any conflict of interest or potential conflict of interest arising
from prior or existing contracts or relationships which could materially affect
its capability to comply with its obligations; and
o does not fall within any of the circumstances for ineligibility or
disqualifications
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Additional Requirements for Joint Venture/Consortium:
1) Any Joint Venture must comply with the following minimum qualification
requirements:-
Lead partner of a JV shall meet 100% of the qualifying financial and technical
criteria given above.
A duly executed signed copy Contract of JV or consortium with the Lead Company
shall be provided.
2) Any change in the corporate structure or constituent documents of a prequalified JV after
prequalification, shall be subject to the written approval of the UVAS prior to the
deadline for submission of bids.
3) Provided that in the case of a joint venture/consortium in compliance with PEC bylaws if
applicable, an authorized lead party can submit one affidavit on behalf of each of the
members of a joint venture/consortium as the case may be.
4) The prequalification of a JV/Consortium shall not necessarily prequalify any of its
partners/stakeholders individually or as a partner in any other JV or association. In case
of dissolution of a JV, each one of the constituent firms may prequalify if they meet all
the prequalification requirements and any partner of JV has requested/shall request for
the same and then his prequalification shall be subject to the written approval of the
UVAS.
5) Sub-contractor‟s experience and resources shall not be taken into account in determining
the Applicant‟s compliance with the qualifying criteria.
6) Joint Venture may meet the evaluation criteria jointly.
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6. Evaluation Criteria:
EOI evaluation will be based on the following criteria given in succeeding pares in line with PPRA rules and as demonstrated by the Applicant‟s responses in the forms given in this document.
EOI Application Responsiveness
Mandatory Requirements
Prequalification Criteria (Based on Rule 16 of PPRA Rules, 2014)
Responsiveness of EOI Applications:
Responsiveness of EOI application will be established based on compliance of all instruction delineated
in this document.
Mandatory Requirements.
After establishment/confirmation of responsiveness of the applicant/application will be evaluated
for following mandatory requirements:
Particular s Lead Firm Associate
Firm
Legal Status of Firm (Active Registration with the following)
SECP
Registrar of Firms
Relevant registration forum (In case of international
firms)
Must Meet Must Meet
Registration / Certificate with Relevant Professional Institution
i.e. PEC / PCATP etc. along-with latest renewal letter Must Meet Must Meet
Active Registration with Federal Board of Revenue (FBR).
NTN/ FTN (In case of International Firm local Partner should
be registered with Federal Tax Authority in Pakistan)
Must Meet Must Meet
Active Registration certificate from Punjab Revenue Authority
(PRA) Must Meet Must Meet
Audited Financial Statements of the firm duly audited by the
Chartered Accountant Firm for the last 3 years. Must Meet Must Meet
Minimum years in Business 05 years 03years
Power of Attorney for Representative Must Meet Must Meet
Affidavit on stamp paper (As per Clause 12 of Section 5 –
Eligibilty Criteria including Correctness of Information & Non
–Blacklisting of Firm)
Must Meet Must Meet
Litigation History, If any Must Meet Must Meet
Note: All companies/JV will sign & stamp all the pages of EOI document issued by UVAS an d submit this
document along with the EOI application.
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Prequalification Evaluation Criteria
The Applicants who have not submitted the requisite information or those that are non-
compliant to the terms laid out in the EOI/PQD shall be considered non-responsive; remaining
Applicants will be evaluated according to the criteria for prequalification.
Prequalification Criteria for evaluation of application those are responsive and fulfill mandatory
requirements, is given below:
SN Description Marks
1 Relevant and Past Experience 40
2 Managerial Capability 10
3 Personnel Capabilities 30
4 Financial Position 20
Total 100
* The company / JV securing more than 65% marks will qualify.
SN Description Marks
1 Relevant and Past Experience 40
I
Two (02) Completed Similar Assignments or equivalent Feasibility Study of similar Scope & Cost with Government / Semi Government & other government organizations i.e. Comprehensive 10-15 years plan on Veterinary Education, Geographic need assessment of Sub-campus, Logical framework for the proposed and any other Degree Programs, Economic & Financial viability and sustainability of University Sub-campus, Socioeconomic Impact, EIA Report, Preliminary Master Planning, Architectural Conceptual Design / Drawings of Infrastructure, Research Laboratories, Veterinary Hospital, Academic and Residential Buildings, External Development and Services etc. for development of Educational Institutions. Evaluation will be on the basis of following criteria;
Similarity
RELATIVE SIZE OF ASSIGNMENT
80% or more 50% to 80% Less than 50%
Strong 1 0.65 0.3
Medium 0.65 0.4225 0.195 Week 0.3 0.195 0.09
Component Score = Weight form Table x 30 (maximum score)
40
2 Managerial Capability 10
I
No. of Permanent/Regular Professionals with active registration from PEC, PVMC, PMDC, PCATP or relevant professional body. Each registered professional shall earn 01 Basic point. Firm having 10+ registered professionals shall be awarded maximum 10 Marks.
10
3 Personnel Capabilities 30
I
Veterinary Educationist 18 years of education in Veterinary Sciences (03 Marks)
Minimum of 15 years general professional experience with a minimum of 10 years relevant professional experience in Academics (Teaching & Research), Development projects etc. (02 Marks)
05
II
Economist / Financial Analyst 16 years of education in Economics, Statistics & Finance (03 Marks)
Minimum of 10 years professional experience in Feasibilities for large development projects, ability to interpret data and identify trend in livestock and dairy sector. (02 Marks)
05
Page 12 of 34
III
Sr. Architect
16 years of education in architecture discipline (02 Marks)
Minimum of 10 years of experience in design of institutional buildings and execution
of mega projects. He should be computer literate having experience of computer
software i.e. Auto CAD, MS office etc (02 Marks)
04
IV
Sr. Structure Engineer
16 years of education civil/structural engineering (02 Marks)
Minimum 10 years relevant professional experience in civil structure design of
building and infrastructure projects. He should be computer literate having
experience of computer software i.e. SAP, ETABS, SAFE, MS office etc (02 Marks)
04
V
Environment Specialist
16 years of education in Environment Sciences (01 Marks)
Minimum of 10 years professional experience as environment specialist and carryout
Environmental Impact Assessment (EIA) Reports (01 Marks)
02
VI
Building Engineer / Civil Engineer
16 years of education in civil engineering (01 Marks)
Minimum of 15 years in infrastructure design building especially educational
institutes and etc. He should be computer literate having experience of computer
software (01 Marks)
02
VII
System Manager / IT networking Expert
16 years of education in the field of computer science or equivalent (01 Marks)
Minimum of 10 years relevant professional experience in IT Networking design for
infrastructure projects. (01 Marks)
02
VIII
Electrical Engineer
16 years of education in electrical engineering (01 Marks)
Minimum of 10 years relevant professional experience in design of power supply &
Solar Energy. He should be computer literate having experience of computer software
(01 Marks)
02
IX
Public Health Engineer
16 years of education in Public Health engineering (01 Marks)
Minimum of 10 years relevant professional experience with a major in water supply
and sewer design projects. He should be computer literate having experience of
computer software. (01 Marks)
02
X
Horticulturist
Bachelor‟s degree in Agriculture (01 Marks)
Minimum 10 years professional experience in the field of Horticulture and
landscaping (01 Marks)
02
4 Financial Position 20
Average Annual Turnover (Last 3
Years) in PKR Million Maximum Marks-10
Below 20 Million 0 Marks
More than 20 to 30 Million 06 Marks
More than 30 Million 10 Marks
Average Current Ratio
(Current Assets/Current Liabilities)
Maximum Marks-10
Current Ratio less than 0.5=zero marks
Current Ratio Greater than 0.5 but less than and
equal to 01 =2.5 Marks
Current Ratio Greater than 01 but less than 1.5=5
Marks
Current Ratio Greater than 1.5 but less than 2=7.5
Marks
Current Ratio Greater than 02=10 Marks
Total 100
Note: Educational qualifications / degrees should be from HEC recognized institutes or equivalent . Any other /
Additional Personnel / Human Resource required for accomplishment of desired tasks / deliverables of subject
Feasibility Study will be managed by the successful bidder.
Page 13 of 34
7. Submission of EOI/Prequalification Applications
1. The Applicant shall prepare one original of the documents comprising the Application as described in
prequalification document and clearly mark it “ORIGINAL”. The Applicant shall submit 03 copies of
the signed original Application on the following address, and clearly mark them “COPY”. In the event
of any discrepancy between the original and the copies, the original shall prevail:
In-charge, Purchase Cell, Treasurer Office
Room No 108, Administration Block
University of Veterinary and Animal Sciences
Out fall road Lahore.
Ph: +92-42-99211449-50 Ext. 138
2. The Applicant shall enclose the original and the copies of the Application in a sealed envelope which
shall:
(a) Bear the name and address of the Applicant;
(b) Be addressed to the Employer and
(c) Bear the specific identification i.e. Procurement Number of this prequalification process
If the envelope is not sealed and marked as required, the Employer will assume no responsibility for the misplacement of the Application.
3. The Application, as well as all correspondence and documents relating to the prequalification
exchanged by the Applicant and the Employer, shall be written in the English language. Supporting
documents and printed literature that are part of the Application may be in another language, provided
they are accompanied by an accurate translation of the relevant passages into the English language, in
which case, for purposes of interpretation of the Application, the translation shall govern. Information
in any other language shall be accompanied by its certified translation in English. Non-compliance of
the above requirement could result in disqualification of relevant Applicants.
4. Submission of EOI/applications through fax, e-mail, cable & telegram will not be accepted. The
Applications should be delivered not later than 11:00 am (Pakistan Standard Time, GMT+5) on 27
December, 2021 (“Pre-qualification Application Deadline Date”) and be clearly marked “Application
for Pre-qualification of Consultants for Technical Consultancy (Feasibility Study). Late applications
shall not be accepted. Bids/EOIs will be publicly opened at address given for submission on same day
at 11:30 am. Authorized representatives of bidding companies may be present.
5. Any applicant requiring clarification regarding EOI or any of the requirements set out hereunder may
send an electronic request for clarification to UVAS on e-mail address [email protected].
However, the clarification may also be obtained in office hour‟s i.e. (8:00 AM to 4:00 PM) by written
or oral at the address; Project Director, Veterinary Academy, UVAS, Lahore. Phone: +92 42 99213457.
6. Any such request for clarification shall be sent to the said email address of the UVAS not later than
11:30 hrs. (Pakistan Standard Time, GMT+5) on or before the “Clarification Requests Submission
Deadline”. The Clarification Requests Submission Deadline is 7 days before the last date for
submission of EOI.
7. The Prospective applicant must immediately report to UVAS in writing any material change in the
information provided in their EOI (including any information relevant to any Consortium). The
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determination of material change shall be in UVAS sole and exclusive discretion. Any failure to report
such material change shall constitute grounds for disqualification. The material change itself could also
lead to disqualification of the Prospective Applicants.
8. Non-compliance of the above requirement can result in disqualification of relevant Prospective
Applicants/applicant.
8. Notification of Pre-Qualification
UVAS shall promptly notify each consultancy firm(s) submitting an application to pre-qualify whether
or not it has been pre-qualified and shall make available to any person directly involved in the pre-
qualification process, upon request, the names of all consultant(s) who have been pre-qualified.
Prospective Applicants fulfilling all the requirements of this document shall become prequalified firms.
Only Prequalified firms will be given the RFP for submission of proposals/bids.
9. Interpretation & Final Determination
The interpretation and final determination of any matter relating to the PQD and all enclosed
Documents, Sections, Compliance Documents etc. will be at UVAS sole discretion which shall be final
and binding on the Prospective Applicants.
10. Use of Information
Permission for disclosure of information submitted by the Applicant as part of the EOI is not required
for the release of information to UVAS, its consultants, advisors and personnel for the purpose of Pre-
Qualification and evaluation.
11. Redresser of Grievances
UVAS in accordance with the PPRA Rules 2014, Rule 67 shall constitute a Grievance redresser
Committee comprising of odd no of persons with proper powers and authorization to address the
complaint if any with the following mandate;
i. Any Applicant feeling aggrieved by any act of the procuring agency after the submission of
his bid may lodge a written complaint concerning his grievances not later than ten (10) days
after the announcement of the applicant evaluation report. ii. The Committee shall investigate and decide upon the complaint within fifteen days of the
receipt of the complaint.
iii. Mere fact of lodging of a complaint shall not warrant suspension of the procurement
process.
12. Governing Law
The whole procurement process and its documents will be governed by and construed in accordance
with all applicable Laws in Punjab, i.e. PPRA Rules, 2014 etc.
Page 15 of 34
Annex-A
Application Form
[Letterhead paper of the Applicant, or partner responsible for a joint venture, including full postal address, telephone no., fax no., telex no., cable and e- mail address]
Date:................................
To: ............................................................
............................................................. [Name and address of the Employer]
Sirs,
1. Being duly authorized to represent and act on behalf of................................... (hereinaf ter
“the Applicant”), and having reviewed and fully understood all the prequalification information provided, the undersigned hereby applies to be prequalified as a applicant for
the following contract(s) under the ............................................ [ name of the Project to be listed by the User/Employer] project:
Contract No. Description of Contract
1.
2.
3.
4.
5.
{Note: The Applicant is to delete, any contract for which he does not wish to prequalify, and sign and date the deletion. If the prequalification refers to only one contract, delete this note and spaces for additional contract references}.
Page 16 of 34
2. Attached to this letter are copies of original documents defining1:
(a) the Applicant's legal status;
(b) the principal place of business; and
(c) the place of incorporation (for applicants who are corporations); or
The place of registration and the nationality of the owners (for applicants who are partnerships or individually-owned firms).
3. You‟re Agency and its authorized representatives are hereby authorized to conduct any
inquiries or investigations to verify the statements, documents, and information submitted in connection with this application, and to seek clarification from our bankers and clients regarding any financial and technical aspects. This Letter of Application will also serve as
authorization to any individual or authorized representative of any institution referred to in the supporting information, to provide such information deemed necessary and requested by yourselves or the authorized representative to verify statements and information provided in this application, or with regard to the resources, experience, and competence
of the Applicant.
Sr. No. Name of Member / Partner Lead Member / Associate Member Short description of
Role of Member
1
N
4. Your agency and its authorized representatives may contact the following persons for
further information2, if needed.
General, Financial and Managerial Inquiries
Contact 1 Telephone 1
Contact 2 Telephone 2
Technical Inquiries
Contact 1 Telephone 1
Contact 2 Telephone 2
5. This application is made with the full understanding that:
(a) bids by prequalified applicants will be subject to verification of all information submitted for prequalification at the time of bidding;
1 For applications by joint ventures, all the information requested in the prequalification documents is to be provided for the
joint venture, if it already exists, and for each party to the joint venture separately. The lead partner should be clearly i dentified. Each partner in the joint venture shall sign the letter.
2 Application by joint ventures should provide information on a separate sheet information for each party to the application.
Page 17 of 34
(b) your Agency reserves the right to:
(i) amend the scope and value of any contract under this project; in such event
bids will only be called from prequalified applicants who meet the revised requirements; and
(ii) reject or accept all application, cancel the prequalification process, and
reject applications in line with Punjab Procurement Rules, 2014; and
(c) Your Agency shall not be liable for any such actions and shall be under no
obligation to inform the Applicant of the grounds for actions at 5(b) here above.
Applicants who are not joint ventures should delete para 6&7 and initial the
deletions.
6. Appended to this application, we give details of the participation of each party, including capital contribution and profit/loss agreements, to the joint venture or association. We also specify the financial commitment in terms of the percentage of the value of the (each)
contract, and the responsibilities for execution of the (each) contract. 7. Applicant confirms that in the event that it bids, that bid as well as any resulting contract
will be
(a) signed so as to legally bind all partners, jointly and severally; and
(b) Submitted with a Joint Venture agreement providing the joint and several liabilities of all partners in the event the contract is awarded to the Applicant.
8. The undersigned declares that the statements made and the information provided in the
duly completed application are complete, true, and correct in every detail.
Signed Signed
Name Name
For and on behalf of For and on behalf of
(name of Applicant or lead partner of a joint (name and signature of other
venture) partners of the joint venture)
Page 18 of 34
Annex-A/1
General Information
All individual firms and each partner of a joint venture applying for prequalification are requested to complete the information in this form. Nationality information is also to be provided for foreign owners or applicants who are forming part of the Joint Ventures as required under the PEC Bye-Laws as a Partnership/Joint Venture.
Where the Applicant proposes to use named subcontractors for critical components of the works or for work contents in excess of 10 percent of the value of the whole works, the following
information should also be supplied for the specialist subcontractor(s).
1. Name of Firm
2. Head Office Address
3. Telephone Contact Person:
Name:
Title:
4. Fax Email
5. Place of Incorporation/Registration Year of incorporation/registration
NATIONALITY OF OWNERS
NAME NATIONALITY
1.
2.
3.
4.
5.
Page 19 of 34
Annex-A/2
Financial Information Record
Name of Applicant or partner of a joint venture
All individual firms and all partners of a joint venture are requested to complete the information in this form. The informat ion supplied should be
the annual turnover of the Applicant (or each member of a joint venture), in terms of the amounts billed to clients for each year for work in progress or completed over the past three (3) years. This statement must be supported with audited financial statements of the applicant firm(s)
Use a separate sheet for each partner of a joint venture.
Annual Turnover
Year Turnover Equivalent Rupees in
(in actual currency) Millions. Current Ratio
1.
2.
3.
Page 20 of 34
Annex-A/3 (NAME OF THE ASSIGNMENT)
SIMILAR ASSIGNMENTS HANDLED BY THE FIRM / CONSORTIUM
Sr. Name of Location Client Cost of the Implementation Handled as: Total Cost of Consultancy Scope of Consultancy Services
No. The Province/ Assignment Start • Single Firm : Cost of Services Assignment Country Completion • Lead Project provided
Consultant : by the • Consortium Firm
Partner :
1.
Note: Supported by Completion Report
Page 21 of 34
Annex-A/4
Joint Venture/Consortium Summary
Names of all Partners of a Joint Venture/Consortium
1. Lead Partner
2. Partner
3. Partner
4. Partner
5. Partner n. Partner
Total value of annual turnover, in terms of work billed to clients,
Partner Form C/2 Year 1 Year 2 Year 3
Page No.
1. Lead Partner
2. Partner
3. Partner
4. Partner
5. Partner
6. Partner
Total:
Page 22 of 34
Annex-A/5
Particular Experience Record
Name of Applicant or partner of a joint venture
To prequalify, the Applicant shall be required to pass the specified requirements applicable to this form, as set out in the “Instructions to Applicants”.
On a separate page, using the format of Application Form B-6, each applicant or partner of a Joint Venture is required to list all contracts of a similar nature and complexity to the contract for which the Applicant wishes to qualify, undertaken during the last five (5) years. The information is
to be summarized, using Application Form B-6, for each contract completed or under execution by the Applicant or by each partner of a Joint Venture.
Page 23 of 34
Annex-A/6
Details of Contracts of Similar Nature and Complexity3
Name of Applicant or partner of a joint venture
Use a separate sheet for each contract.
1. Name of Contract
Country
2. Name of Employer
3. Employer Address ....................................................................................................................
4. Nature of works and special features relevant to the contract for which the Applicant wishes to
prequalify
....................................................................................................................
........................................................................................................ ............
5. Contract Role (Tick One)
(a) Sole Consultant (b) Sub- Consultant (c) Partner in a Joint Venture
6. Value of the total contract (in specified currencies) at completion, or at date of award for current
contract
Currency…………. Currency…………… Currency…………………….
7. Equivalent in Pak/Rs.
8. Date of Award
9. Date of Completion
10.
Supervision and Designing etc. Contract Duration
(Years)
Years
11. Specified Requirements: ..............................................................................................................................................................
..............................................................................................................................................................
.................................................................................................................
EPCM (Engineering, Procurement and Construction Managing) of the Project involved:
12. Yes No
If yes, Contract Role, a) Sole Consultant b) Sub-Consultant c) Partner in a JV
3 Each copy of form B-6 must be accompanied by a certificate of completion from respective employer
Page 24 of 34
Annex-A/7
Form Not Used. /Left Blank
Page 25 of 34
Annex-A/8
Litigation History
Name of Applicant or Partner of a Joint Venture
Applicants, including each of the partners of a joint venture, should provide information on any history of litigation or arbitration resulting from contracts executed in the last five years or currently under execution A separate sheet should be used for each partner of joint venture.
Year Award FOR Name of client, cause of litigation, and Disputed
Or matter in dispute amount
AGAINST (current value
The Pak Rs.
Applicant or equivalent)
Page 26 of 34
Annex-A/9 CURRICULAM VITAE (CV)
(Separate form for each employer of expert)
1. Name of Personnel:
2. Current Position in the Firm:
3. Date of Birth:
4. Nationality:
5. CNIC No (If Pakistani) : Or Passport NO.:
6. Education
Degree Major / Minor Institution Date (MM/YYYY)
7. Membership of Professional Associations:
8. Other Training (including significant training since degrees under 6 – Education were
obtained).
9. Languages (For each language indicate proficiency good, fair, or poor in speaking, reading
and writing).
10. Employment Record (Starting with present position, list in reverse order every
employment held by staff member since graduation, giving for each employment (see
format here below):
Employer Position From
(MM/YYYY)
To
(MM/YYYY)
11. Detail of Work Undertaken
Name of assignment or project:
Cost of Project : Location: Date of Start: Date of Completion:
Client: Main project features: Positions held: Activities Performed: Actual time spent on the project in months.
12. Certification:
I, the undersigned, certified that to the best of my knowledge and belief, this CV correctly describes myself, my qualifications, and my experiences. I understand that my willful
misstatement described herein may lead to my qualification or dismissal, if engaged.
_______________________________ Date:_____________ (Signature of the proposed staff) Day/Month/Year
_______________________________ Date:_____________
(Counter Signature of authorized signatory) Day/Month/Year
Page 27 of 34
Annex-A/10
Power of Attorney
[IMPORTANT NOTICE: Power of Attorney to be printed on stamp paper signed and notarized.
In the case of a Pakistani Attorney, a copy of his national identity card (“NIC”) should be attached with the Power of Attorney. In the case of a non-Pakistani Attorney, a copy of his passport should be attached. ]
Instructions for Consultancy Firm/Company
If the Consultation Firms/Companies are a Consortium each firm/company of the Consortium (other than the Lead Consultant) shall furnish a Power of Attorney authorizing the Lead Consultant and on their behalf.
KNOW BY ALL MEN THAT by this Power of Attorney (“Power of Attorney”),
_______________ [Insert name of Consortium firm] having its registered office at [
], does hereby nominate, appoint and authorize _____________ [the Lead Consultant] having its Registered Head Office at [ ] hereinafter referred to as the “Attorney”, to:
i. sign and submit to UVAS, or its authorized nominee the EOI and all other documents and instruments required to submit EOI for Consultancy service for the Assignment of UVAS;
ii. execute all such deeds, documents and instruments as may be considered necessary and expedient in relation to the foregoing; and
iii. do and carry out all other actions as may be required by UVAS in connection with the Consultancy service for the Assignment of UVAS ;
iv. To immediately notify UVAS in writing of any impending or actual revocation as well as any change in the terms of this Power of Attorney.
_____________ [Insert name of Consortium Firm] does hereby ratify and confirm whatever the Attorney shall do by virtue of these present.
WITNESSES: [INSERT NAME OF FIRM]
1. For:
__________________
2.__________________
NOTARY PUBLIC
Page 28 of 34
Annexure – A/11
LETTER OF INTENT TO FORM A CONSORTIUM
On the letter head of the Bidder (in case of single entity) or lead Member (in case of Consortiums)
Date:------------------
To,
Chief Executive Officer (Name of Procuring Agency)
(Insert name of Project)
Sir,
We, ………………………………….hereby convey our intent to form a consortium with
……………………………….. and ……………………… for the successful execution of the
captioned project. The lead member of the Consortium will be ……………………………….
We hereby enclose the following documents with this letter of intent:
1. Form A- The Power of Attorney for signing authority
2. Form B- The Power of Attorney Lead Member
3. Form C- Duly notarized MOU of the consortium. (Form Attached)
4. Any other Document Evidence.
The mode of execution of the Power of Attorney would be in accordance with the procedure, if
any, laid down by the applicable law and the charter documents of the consortium members and
when it is so required the same would be under common seal affixed in accordance with the
required procedure.
The consortium members would submit for verification the extract of the charter documents and
documents such as Board Resolution and Power of Attorney in favor of the person executing this
power of Attorney in favor of the Lead Member.
Yours Faithfully,
(Signature of Authorized Signatory)
(Name, Title and Address of the Bidder)
Bidder Seal and Stamp
Page 29 of 34
Form - A
FORMAT FOR POWER OF ATTORNEY FOR SIGNING PROPOSAL (on a Stamp paper of not less than value of Rs.100)
POWER OF ATTORNEY
Know all men by these presents, we ________ (name and address of the registered office) do
hereby constitute, appoint and authorize Mr./Ms._____________________ (name and address of
residence) who is presently employed with us and holding the position of _______________ as
our attorney, to do in our name and on our behalf, all such acts, deeds and things necessary in
connection with or incidental to our EOI for the (interest name of project in the Pakistan,
including signing and submission of all documents and providing information/ responses to the
Client, representing us in matters before Gopb, and generally dealing with the Client in all
matters in connection with our proposal for the said project.
We hereby agree to ratify all such acts, deeds and things lawfully done by our said attorney
pursuant to this power of Attorney and that all such acts, deeds and things awfully done by our
aforesaid attorney shall and shall always be deemed to have been done by us.
For ----------------------------
(Signature)
(Name, Title and Address)
Accepted ________________ (Signature)
(Name, Title and Address of the Attoney)
Bidder seal & Stamp
Notes:
1. To be executed by the sole bidder or the Lead Member in case of a Consortium duly
supported by a Board resolution
2. The mode of execution of the Power of Attorney should be in accordance with the
procedure, if any, laid down by the applicable law and the charter documents of the
executants (s) and when it is required the same should be under common seal affixed in
accordance with the required procedure.
3. Also, where required, the executants (s) should submit for verification the extract of the
charter documents and documents such as a resolution / power of attorney in favor of the
person executing this power of Attorney for the delegation of power hereunder on behalf
of the Bidder.
Page 30 of 34
Form – B
FORMAT FOR POWER OF ATTORNEY FOR LEAD MEMBER OF CONSORTIUM (on a stamp paper of Rs.100 or more)
POWER OF ATTORNEY
Whereas, the Procuring agency has invited EOI from interested Bidders for the [insert name of
project}.
Whereas, the members of the Consortium are interested in competing for the Project in
accordance with the terms and conditions of the EOI and other connected documents in respect
of the Project, and
Whereas, it is necessary under the EOI for the members of the Consortium to nominate one of
them as the Lead Member with all necessary power and authority to do for and on behalf of the
Consortium, all such acts, deeds and things as may necessary in connection with or incidental to
the Consortium‟s proposal for the Project.
NOW THIS POWER OF ATTORNEY WITNESS THAT:
We, M/S._____________, and M/s._________________ (the respective names and addresses of
the registered office) do hereby constitute, appoint and authorize M/s._____________________
as the Lead Member of the Consortium and as attorney, to do on behalf of the Consortium, all or
any of such acts, deeds or things as may be necessary in connection with or incidental to the
Consortium‟s proposal for the Project, including submission of EOI application/ proposal,
participating in conferences, responding to queries, submission of information/ documents and
generally to represent the Consortium in all its dealings with procuring agency or any other
Government Agency or any person, in connection with the project until culmination of the
process of selection and thereafter till the Contract Agreement is entered into with procuring
agency.
We hereby agree to ratify all such acts, deeds and things lawfully done by Lead Member as our
said attorney pursuant to this power of Attorney and that all acts deeds and things lawfully done
by our aforesaid attorney shall and shall always be deemed to have been done by us/Consortium.
Dated this _________ Day of ________ 2020.
(Executants)
(to be executed by all members of the Consortium)
Bidder seal & stamp
Note:
1. The Mode of execution of the Power of Attorney should be in accordance with the
procedure, if any laid down by the applicable law and the charter documents of executants (s)
and when it is so required the same should be under common seal affixed in accordance with the
required procedure.
2. The executants (s) should submit for verification the extract of the charter documents
such as Board Resolution and Power of Attorney in favor of the person executing this Power of
Attorney in favor of the Lead Member.
Page 31 of 34
Form – C
FORMAT FOR MEMORANDUM OF UNDERSTANDING (MOU)
(on Non- Judicial stamp paper appropriate value duly attested by notary public)
This Memorandum of Understanding (MOU) entered into this ________ day of ________ 2020
at___ Between __________(hereinafter referred as” ________”) and having office at ______,
Pakistan.
Party of the First Part
And
_______(hereinafter referred as “_________”) and having office at__________________ Pakistan
Whereas the ____(reoccurring Agency Name) ________________ has invited Expression of Interest
(EOI) from entities interested in [ insert name of Project].
AND WHEREAS the Parties have had discussions for formation of a Consortium for competing for
the said project and have reached an understanding on the following points with respect to the
Parties‟ rights and obligation towards each other and their working relationships.
IT IS HEREBY AS MUTUAL UNDERSTANDING OF THE PARTIES AGREED AND
DECLARED FOLLOWS:
1. The parties undertake that there shall be no changes in respect of the lead member in case of
a consortium till the execution of the contract agreement.
2. That the parties shall carry out all responsibilities which will be specified in terms of the
Contract Agreement.
3. That the roles and the responsibilities of each Party at each stage of the section shall as
follows:
Name of the member Type of member Roles and responsibilities
4. That the Parties shall be jointly and severally liable for the execution of the Project in
accordance with the term of the Contract agreement to be executed on award of the Project.
5. That the parties affirm that they shall execute the Project in good faith and shall take all
necessary steps to the Project through expeditiously. They shall not negotiate with any other party for
this Project.
6. That this MOU shall be governed in accordance with the laws of Pakistan and courts in
Punjab shall have exclusive jurisdiction to adjudicate disputes arising from the terms herein.
In Witness where of the Parties affirm that the information provided is accurate and true and have
caused this MOU to be dully executed on the date and year above mentioned.
Witness:
1. First Party
2. Second Party
Bidder seal & stamp
Page 32 of 34
Annexure – B Affidavit for Non-Blacklisting of Firm
[PRINT ON STAMP PAPER] Non-judicial stamp paper (with a value of Rs. 100)
Date: ______
AFFIDAVIT
It is hereby solemnly confirmed and declared that M/s --------------------------------------------, is declaring on oath that the Applicant:
o is not in bankruptcy or liquidation proceedings;
o has never been declared ineligible/blacklisted by Government / Semi-
Government / Agency or Authority or any employer till date due to the any
reasons
o is not making any misrepresentations or concealing any material fact and
detail;
o has not been convicted of, fraud, corruption, collusion or money laundering;
o is not aware of any conflict of interest or potential conflict of interest arising
from prior or existing contracts or relationships which could materially
affect its capability to comply with its obligations; and
o does not fall within any of the circumstances for ineligibility or
disqualifications
(Stamp of Company) (Signatures of Authorized Rep)
_________________________ Company Name
Attestation by Oath Commissioner and/or Notary Public
Page 33 of 34
Annexure – C Affidavit for Correctness of Information
[PRINT ON STAMP PAPER]
AFFIDAVIT of MR. __________ S/o Mr. ____________, CNIC No. _______ Resident of ____________, Pakistan and authorized representative of XYZ company name, _(address)_(„Company”).
I, the above named deponent, do hereby solemnly affirm and declare that:
1. I am the [Designation…] of the Company.
2. I am the authorized representative of the Company by virtue of [Board Resolution
No., Letter No. etc……] ____ dated _____.
3. The contents of accompanying [document….] dated along with the supporting
documents are true and correct to the best of my knowledge and belief and nothing material or relevant thereto has been concealed or withheld therefrom.
4. I also affirm that all further documentation and information to be provided by me in
connection with the aforesaid [document….] shall be true and correct to the best of my knowledge and belief.
DEPONENT
VERIFICATION
It is hereby verified on solemn affirmation at _____, Pakistan on the [date…] that the contents of the above Affidavit are true and correct to the best of my knowledge and belief and that nothing, material or relevant thereto, has been concealed or withheld therefrom.
DEPONENT
Page 34 of 34
Annex-D Checklist for Documents
Sr.
No. Document Checked
1. Signed PQD (to show compliance by consultant)
2. Complete Application form with all annexures
3. Copy of Active registration with SECP and Registrar of Firms and Other
4. Copy of active registration / Certificate from PEC, PVMC, PMDC or
Relevant Professional Body along-with latest renewal letter
5. Copy of active registration with Federal Board of Revenue (FBR)
6. Copy of active registration with Punjab Revenue Authority (PRA)
7. Copy of Firm‟s Profile including Organizational Structure, List of Permanent Professional Staff along-with CVs, Quality Management System
8. List of relevant Human Resource for Instant Feasibility along-with
detailed CVs.
9.
List of Same or Equivalent Feasibility with Government / Semi
Government and other government organizations including Scope and Total Cost
10. Audited Financial Statements of accounts for last 03 years
11. Average Annual Turnover of Firm for Last 3 Years
12. Firm‟s Average Current Ratio (Current Assets/Current Liabilities)
13.
Provide affidavit executed by the authorized representative and duly attested by the Oath Commissioner that the Prospective Applicants is not blacklisted or debarred by Government / Autonomous /
International Body.
14. Affidavit regarding Correctness of Informa tion
15. Affidavit regarding Power of Attorney
