Reporting

Updated 05/2014

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Handbook References

• Chapter 3: Administrative Guidance– Demographic Report– Match Report– Annual Report– Deaf and Hard of Hearing Compliance Report– Evaluation– Success Stories

MONTHLY DEMOGRAPHIC REPORTING

Monthly Demographic Report

• Final monthly report is responsibility of county faculty

• PA may be asked to provide information in the same or a different format

• Very similar to national reporting form• Many methods available to collect data

Direct Education vs. Indirect Education

• One or the other – not both• Direct education = active engagement

Direct Education vs. Indirect Education

• Direct must have all 5:–Age–SNAP benefits participation–Gender–Race–Ethnicity

• If one is missing, then Indirect

Part Ia&b: Unduplicated Count by Age & Gender

• PEOPLE• How many people did I teach?• Only report 1st time you teach the person

Part I: SNAP Recipients vs. SNAP-Ed Participant

• Receives SNAP benefits (food stamps)• Takes FNP Classes

FNP Participant

Part I: ReportingSNAP Recipients

• Schools – Free Lunch Percentage• Collect from individuals OR• Site Staff provides• Sign in sheets – not allowed• Rosters – OK

Part Ic: Unduplicated Count by Race & Ethnicity

Part Ic: Collecting Race & Ethnicity Data

• Schools – Use rosters from classroom• Large group settings – intake forms or surveys–Check before they leave to be sure all info is

there!– If not reported, can not be direct education

• Use Federal Race and Ethnicity Categories handout as reference

Example 1

• Where would you report this person?

Example 1

• This person selected– Hispanic for Ethnicity– One race – Black/African American

Example 2

• Where would you report this person?

Example 2

• This person selected– Not Hispanic for Ethnicity– Two races – Black/African American & White

Example 3

• Where would you report this person?

Example 3

• This person selected– Hispanic for Ethnicity– Two races – Black/African American & Asian

Part 2: Duplicated Count by Age & Gender

• CONTACTS• Interactions• How many times did you teach each

person?

Reporting Unduplicated & Duplicated Counts

• 1st Time–Report BOTH places

• 2nd Time–Duplicated ONLY

Reporting Unduplicated & Duplicated Counts: Example

• October–PA teaches 30 2nd Grade students two

times– School is 40% FREE

• What are unduplicated (people) and duplicated (contacts) counts?

Reporting Unduplicated & Duplicated Counts: Example

< 5 yrs.

5-17 yrs.

18-59

yrs.

60 yrs +

Total by

Ages# of SNAP recipients in FNP 12

# of all other participants in FNP 18

Total # of FNP participants 30

People (unduplicated)

Reporting Unduplicated & Duplicated Counts: Example

• Givens:–30 Students–40% Free

• Calculation:– SNAP Participants:• 30 students X 40% = 12

–Other Participants:• 30 students – 12 students = 18

Reporting Unduplicated & Duplicated Counts: Example

< 5 yrs.

5-17 yrs.

18-59 yrs.

60 yrs +

Total by Ages

Contacts with SNAP recipients in FNP 24

Contacts with all other persons in FNP 36

Total Contacts of FNP participants 60

Contacts (duplicated)

Reporting Unduplicated & Duplicated Counts: Example

• Givens:–30 Students–2 PA contacts

• Calculation:– SNAP Participants:• 12 students X 2 contacts = 24

–Other Participants:• 18 students X 2 contacts = 36

Reporting Unduplicated & Duplicated Counts: Example

• November – Same classroom as October–PA teaches 30 students 3 time

• How many UNDUPLICATED (People)?• How many DUPLICATED (Contacts)?

Reporting Unduplicated & Duplicated Counts: Example

< 5 yrs.

5-17 yrs.

18-59 yrs.

60 yrs +

Total by Ages

# of SNAP recipients in FNP 0

# of all other participants in FNP 0

Total # of FNP participants 0

People (unduplicated)

Reporting Unduplicated & Duplicated Counts: Example

• Counting people reached throughout year• Already included in October• No need to report here unless teaching new

group

Reporting Unduplicated & Duplicated Counts: Example

< 5 yrs.

5-17 yrs.

18-59 yrs.

60 yrs +

Total by Ages

Contacts with SNAP recipients in FNP 36 Contacts with all other persons in FNP 54Total Contacts of FNP participants 90

Contacts (duplicated)

Reporting Unduplicated & Duplicated Counts: Example

• Givens:–30 Students–3 PA contacts

• Calculation:– SNAP Participants:• 12 students X 3 contacts = 36

–Other Participants:• 18 students X 3 contacts = 54

Part 3: Demographic Data Missing

• Participants taught but some demographic data missing

Part 4: Duplicated Countsfor Non-FNP Staff

• Similar calculations as for Part 2• These are contacts with non-FNP-paid staff– School Teachers– Agency Personnel– FCS Agents• FNP-paid agents report in Part 2

Part 5: Lessons Taught by PA

• List each PA• List number of each type of lesson taught

Part 6: PA Training

• List each PA• Independent Study/Training is conducted

under the direction of your Supervisor– Does not include college classes

Online Training

• http://www.nal.usda.gov/snap/IntroductionToEARS/ears.html

• National Training• Format is different• Information is the same

MATCH REPORT

Match Report

• Record of county-provided resources to support FNP

• Used by legislators to show impact of investment in UF/IFAS

• Examples of what PA may be asked to provide– Number of Teacher Hours– Copies made on county copier

ANNUAL REPORT

Annual Report

• Report is responsibility of county faculty• Final summary and assessment for year• PA may be asked to provide some

information

DEAF AND HARD OF HEARING COMPLIANCE REPORT

Deaf and Hard of Hearing Compliance Report

• Monthly report is responsibility of county faculty

• PA must:– Inform Supervisor of ANY clients who are deaf or

hard of hearing– Complete Communication Assessment– Contact Program Coordinator for assistance with

completing forms correctly

EVALUATION

Evaluation

• Each curriculum includes different evaluation

• Training on evaluation will occur during curriculum training

SUCCESS STORIES

Importance of Success Stories

• Generate interest, excitement, and a sense that progress is possible

• Shows how people are changed

Getting a Good Success Story

• Ask the right question!• Did you learn something from FNP?– Bad question - Yes/No answer

• What did you learn from FNP?– Bad question - Boring answer

• How did FNP change your life?– Great question - Exciting answer that shows how

people change

Getting a Good Success Story

• Don’t wait to be told. Ask everyone!• Allow multiple ways for people to share.– Write– Video record– Share at last class

• Stay in touch. Follow up to find out.

Writing a Great Success Story

• Tell a story• Make it interesting• Share how the person’s life was changed• Where applicable, include how the education

went beyond the individual to impact others, agencies, and communities

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