Report on Social Investment Bank Limited

8/11/2019 Report on Social Investment Bank Limited

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Introduction:

It has long been recognized that credit is an important tool in increasing productivity and thereby

increasing the income of borrower. Adequate flow of credit can remove the financial constrains of

the borrower. There has been phenomenal growth in the flow of credit after liberation due to

governments desire to increase productivity in the country. All the credit institutions were geared

up thorough a dynamic credit policy to disburse both short-term credit and long-term credit. As a

result the flow of annual credit has increased significantly. As the volume of loan default

increased substantially over the years, the percentage of loan default increased gradually.

Although loan is one of the major assets of the banking sector, it becomes a liability when the

loan is not repaid. Since the late 70s the whole banking sector of Bangladesh is being haunted by

the specter of problem loans.

A great bulk of problem loans and their ever deepening thrust on Bank credit has brought a

gloomy situation in the cost of fund. The impact of such loan in banking arena hinders the

flourishing of banking business. Default culture has started in Bangladesh mainly after the

nationalization o banks. However, it was enhanced by the availability of hue amount of credit in

the name of developing private and industrial sector. From a statistic of Government it is seen

that investment Board did not find may existence of 4422 industrial units amongst he sanctioned

7531 units during the years 1985 to 1990. There happened interesting events in the name of

industrial credit. Valuation certificates were managed hundred times over the collateral security.

Industry set-up was shown as sick industry to get additional loan and relieve from interest.

Despite various Acts, Ordinances as well as various circulars issued by Bangladesh Bank fromtime to time and special instructions by individual Banks, the striving for realization of such credits

proved discouraging.

The Bank of Bangladesh Small industries and commerce (SOCIAL INVESTMENT BANK

LIMITED) Bank Limited, which was established to promote the development of Small-scale

industries in Bangladesh, is also prone to such disappointing features of problem loans.

Background of the Study:

This academic course of the study has a great value as it has practical application in the real life.

Only a lot of theoretical knowledge will be little important unless it is applicable in the practical life. so, The Overall Performance and Activities of Social Investment Bank Limited (SIBL). Is my

report and I worked in Social Investment Bank Limited.

Origin of the Report:


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The main objective of the study is to gain practical knowledge apart from our institutional teaching

and also to acquire knowledge about the practice of banking business. Also the prime objective of

the study is to know the existing banking business in Social Investment Bank Limited.

The other objectives bellow:

To have an exposure on the banking environment of Bangladesh.

To study pre-reform, reform and present situation in the banking and Financial Sector of

Bangladesh.

To gain experience on different functions of different department of the bank.

To identify the business prospects and performance of the bank through various department.

Assigned by the guide teacher, this report is prepared as partial fulfillment of MBA requirement.

Objective of the Report:

The principal intent of this report is to examine Credit Policy of SOCIAL INVESTMENT BANK

LIMITED Bank Ltd. In particular the objectives are as follows:

To have a glace at the commercial banking system in Bangladesh.

To examine the present banking system in Bangladesh.

To get acquainted with the loan structure, size, profile of sector wise outstanding position of loans

and system of loan classification of SOCIAL INVESTMENT BANK LIMITED.

To know the deposit behavior of NCBs, FCBs, PCBs and SOCIAL INVESTMENT BANK LIMITED

bank and to cross-examine any structural changes regarding deposit behavior.

To examine the credit operations by our commercial banking system.

To explain the procedures, systems of credit management and appraisal of SOCIALINVESTMENT BANK LIMITED Bank.

To find out the nature and size of problem loans in SOCIAL INVESTMENT BANK LIMITED Bank.

To find out the causes of problem loans.

To analyze the effects of problem loan on income of SOCIAL INVESTMENT BANK LIMITED

bank Ltd.

To evaluate the various loans programs of SOCIAL INVESTMENT BANK LIMITED bank which

includes Industrial, Trade and Commerce, Transport etc.

To inspect the recovery of loans by SOCIAL INVESTMENT BANK LIMITED Bank.To examine whether the attributes of gook performance are observed in SOCIAL INVESTMENT

BANK LIMITED bank.

Scope:

The report concerns about the Overall banking policy in SOCIAL INVESTMENT BANK LIMITED

Bank. The study is made primarily only on the basis of the observation of SOCIAL INVESTMENT
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BANK LIMITED operations in its Principal Branch. This bank deals with all types of general

banking operations, foreign exchange operations, investment operations and credit operations

under the overall control of Bangladesh Bank and thus follows the regulation set by the

Bangladesh Bank.

Methodology:

Methodology includes direct observation, face-to-face discussion with employees of different

department, study of files, circular, etc and also practical work.

In preparing this report both Primary Data and Secondary Data sources of information have been

used.

For collecting Primary Data:

I had to ask the respective officers. Others are like direct communication with the clients,

exposure on different desk of the bank.

The primary source of data and information was the interviews with managers and officials of the

Head Office and Principal Branch of Social Investment Bank Limited.

Necessary data were segregated from the source material and collected data were complied and

processed to prepare the report.

The secondary sources are:

Annual reports and performance reports of the Bank

Various files and documents of Credit and industrial Credit Division of SOCIAL INVESTMENT

BANK LIMITED .

Articles related to problem loans in different journals and magazines.Study of files and documents of some default borrowers of the main Branch of SOCIAL

INVESTMENT BANK LIMITED.

Some articles.

Different publication of Bangladesh.

Data sources

Primary sources of the data collections were direct observations, face-to-face interview with both

the customers and the staff, obtaining responses from the customers through questionnaire. A

model of the questionnaire is including in the appendix. Secondary data is collected from AnnualReport, Booklets and credit manual of SOCIAL INVESTMENT BANK LIMITED Bank Limited and

a report titled Credit Policy in study Bangladesh Small Industries and Commerce Bank Ltd.

Limitations:

The present study is not free from limitations. Those limitations are described in bellow:

Lack of secondary information:
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The study could have been more representative if the banks could provide all the information is

not available.

Limitation of scope:

This type of limitation was faced when collecting information about the study. Every organization

has their own secrecy that is not revealed to others. While collecting data i.e. Interviewing the

employee, they did not disclosed much information for the sake of the confidentially of the

organization.

Limitation of time:

The area of banking operation is very large. I had been working in this bank about three months.

This time is not enough to understand all the banking functions. Besides the employees are very

much busy for tremendous workload, so they could not able to extend their cooperation properly.

Introduction:

Social Investment Bank Limited is a joint venture Shariah based bank, which became operational

on the 22nd November 1995. As a corporate objective, SIBL has defined its operation in three

different sectors formal, non-formal and voluntary. While formal sector deals with general

commercial activities as a scheduled bank, non- formal sector aims at Empowering Family by

creating investment opportunities for micro and SME clients. Voluntary sector offers Cash Waqf

Certificate Scheme-an innovative financial product towards welfare of the mankind.

SIBL is operating three-sector Banking such as Formal, Non-formal and Voluntary sector. SIBL is

beginning a new era of Islamic Banking having social, ethical and moral dimension in each of its

activities ranging from credit to construction.SIBLs Vision

Social Investment Bank Limited started its journey with the concept of 21st Century Islamic

participatory three sector banking model. Those are:

Formal sector-commercial banking with latest technology;

Non-Formal Sector-Family Empowerment Micro-Credit & Micro-Enterprise Programme and

Voluntary Sector- Social Capital Mobilisation through Cash Waqf and others. Reduction of

Poverty Level is our vision, which is a prime object as stated in Memorandum of Association of

the Bank with the commitment Working Together for a Caring Society. SIBLs Mission:

High quality financial services with the latest technology.

Fast, accurate and satisfactory customer service. Balanced & sustainable growth strategy.

Optimum return on share holders equity.

Introducing innovative Islamic banking products.


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Attract and retain high quality human resource.

Empowering real poor families and create local income opportunities.

Providing support for social benefit Organizations-by way of Mobilizations of funds and social

services.

ORGANOGRAM OF SIBL

Managing Director (MD)

Deputy Managing Director (DMP)

Senior Executive Vice President (SEVP)

Executive Vive President (EVP)

Senior Vice President (SVP)

Vice President (VP)

Senior Assistant Vice President (SAVP)

Assistant Vice President (AVP)

First Assistant Vice President (FAVP)

Senior Executive Officer (SEO)

Executive Officer (EO)

Principal Officer (PO)

Senior Officer (SO)

Management Trainee Officer (MTO)

Junior Officer (JO)

SIBL no more a Problem Bank Social Investment Bank Ltd. (SIBL) has come out of problem bank list on November 05,

Bangladesh Bank (BB) has informed that SIBL has earned remarkable progress in overall

management and financial indexes. BB put SIBL in the problem bank list in October 2005 and

asked SIBL to company with DOBBS (Directives Of Bangladesh Bank). SIBL Management with

cooperation from all concerned has been successful to get desired progress in all the indexes of

DOBBs.

A great change has occurred in the financial base of the bank. The capital of the bank as on

September 2007 is Tk. 180.64 crore and 100% provision against debt has been preserved.The bank has preserved provision of Tk. 40.24 crore against required 38.24 crore. Gross

classified loan is 3.68 percent and net classified loan is 0.48 present. Thus the quality of assets of

the bank has been improved significantly.

The adjusted capital shortfall of SIBL during its being listed as problem bank in 2005 was Tk.

64.71 crore and classified loan was 161.00 crore or 11.28 percent.


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Banks Chairman Abdul Awal Patwary has expressed hope that the management of the bank

would continue their efforts to develop overall business in the days to come.

Managing Director K M Ashaduzzaman stated that because of release from problem bank list

clients confidence in the bank would increase and as such, in near future tremendous

achievement would be possible in all business aspects.

Activities:

Social Investment Bank has efficient and experienced human resources for rendering better

services to its clients along with modern technology.

Islami Shariah based banking activities of this bank are as follows:

Formal Sector

A. Deposit

Al-Wadiah Current: Deposit Account

Mudaraba Term Deposit Account

Mudaraba Notice Deposit Account

Foreign Currency Account

Cash-Waqf Deposit Account

Different Schemes Account

i) Mudaraba Monthly Profit Deposit Account.

ii) Mudaraba Hajj/Umrah Savings Account.

iii) Mudaraba Education Savings Deposit Account.

iv) Mudaraba Special Savings (Pension) Scheme Account.v) Mudaraba Millionaire Scheme Account.

vi) Mudaraba Monthly Savings Based Term Deposit Account.

vii) Mudaraba Lakhopoti Deposit Scheme Account.

viii) Mudaraba Double Benefit Deposit Scheme Account.

ix) Mudaraba Foreign Currency Term Deposit Scheme Account.

Investment:

Mudaraba- Trust Finance Partnership

Musharaka- Participation Financing/Equity FinancingMurabaha- Cost Plus Sale

Bai-Muajjal- Sale under deferred payment

Bai-Salam- Forward Purchase

Leasing-
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The bank leases out machinery, transports, houses, ships etc. for an agreed period of time, the

company being the legal owner and the lessee having the right to use the property for the

duration of the contract.

Direct Investment-

This bank directly invests capital on medium and long-term basis in industry, agriculture, trade,

transport, immovable property and for construction of house etc.

Hire Purchase-

In this system of business the bank invests for purchasing durable assists like machinery,

equipment, transport, land and building along with the client with the stipulation that the client

shall pay off the principal among with rent (at the agreed rate) in installment.

Foreign Exchange:

To purchase and sell foreign currencies and carry on business of import through opening of L/C.

D. Remittance

The bank remits clients money both at home and abroad, complete alt formalities of remittance in

respect of Bangladeshis living abroad and other customers.

Special Banking Services:

In addition to sale and purchase of foreign currencies the bank issues guarantees, accepts

certificates and shares, accepts articles & valuable documents, for safe custody locker service,

discharges responsibility as investment truste e, acts as clients agents for recovery of clients

demand and carries on transactions on their behalf within the stipulated period, works as

correspondent of local and foreign banks and other financial institutions, acts as banker to theissue on behalf of the companies, provides consultancy service to the customers and all other

banking services.

Information Technology Services:

As regard information technology, SIBL has uploaded its website which gives easy access to the

world of communication technology.

Non-Formal Sector

SIBL has been successfully operating Family Empowerment Micro-Credit & Micro-Enterprise

programme under non-formal banking sector since the inception of the bank in 1995. Meanwhile,it has been able to create job opportunities among significant numbers of micro-credit & micro-

enterprise borrowers under SMEs financing, as we define Micro-credit & Micro-enterprise

programme as small products of SMEs financing. Many of those borrowers have been able to

establish themselves as successful entrepreneurs and to graduate from micro-credit to micro-

enterprise programme. SIBL has been implementing Micro-credit Programme with the support


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from ILO to eliminate child labour from garment sector in Bangladesh. SIBL and UNICEF have

been jointly implementing Micro-credit Programme to extend credit facilities among the

parents/guardians of the former garment child workers.

SIBL & JOBS projects, USA1D in a collaborative effort are creating easy access to business

capital for the small & medium enterprises (SMEs), which is an emerging sector in the context of

economy of Bangladesh. At SIBL, there is a provision for micro-credit borrowers to graduate into

Micro-Enterprise Programme and successful micro-enterprise graduates have the opportunity to

get investment from the formal banking sector. SIBL, as part of its social commitment, keeps on

patronising the SMEs clients under the coverage of Family Empowerment Micro-credit & Micro-

enterprise Programme to fulfill their diversified needs.

The brief description of the programmed already been implemented and are being implemented

through the Non-formal & Voluntary Banking Sector is given below:

Family Empowerment Micro-Credit Programme

Family Empowerment Micro-Enterprise Programme

Small and Medium Enterprises (SMEs) Programme

Displaced garments child worker stipend disbursement programmed jointly with ILO.

Micro-Credit Programme to the Garments, child worker adult family member (parents) jointly with

ILO under project finance from governments of Italy and Norway.

Access to capital & strengthening small medium and Micro-Enterprise Development Programme

jointly with JOBS project, USAID.

Financial assistance among the 100 parents/guardians of former garments working childrenunder Project UNICEF to continue their education.

Family Empowerment Micro-Enterprise Programme among parents/legal guardians of HTR (Hard

to Reach) graduates to support their self-employment.

Islamic Voluntary Sector :

In the voluntary sector SIBL has also introduced Cash Waqf Certificate, a new product for the first

time in the history of banking.

Cash Waqf:

Waqf is an Arabic word, the plural of which is Awqaf. It is meant for permanent donation/endowment of fixed assets made by the effluent and rich people to be used for the welfare of the

mankind for obtaining the spiritual benefit and satisfaction/blessing of Almighty Allah. The waqf

properties are converted into income generating units and the income so derived is utilised as per

instruction of the Waqif (the persons who made the Waqf) or on the basis of Islamic Shariah.


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Many of our ancestors made waqf of their valuable properties for the welfare of the mankind by

establishing mosque, madrasha, eidgah, orphanage, graveyard etc. for spiritual attainment.

The term Cash Waqf may appear to be new to us. Waqf in the form of cash is called Cash Waqf.

Cash Waqf provides a unique opportunity for making investment in different religious, educational

and social services. Savings made from earning by the well-off and the rich people of the society

is utilised in an organised manner in Cash Waqf. Income earned from such funds will be spent for

different purposes like the purposes of the Waqf properties. The person who made waqf is called

Waqif and to whom (persons or institutions) the waqf is made is called beneficiary.

The purpose of making Cash Waqf is welfare of mankind and society, which is considered as

Hakkul Ebad, which paves the way for eternal peace & happiness. SIBL has brought this

opportunity by introducing Cash Waqf Scheme for the first time in the history of banking.

The bank provides the following benefits for Cash Waqf Scheme:

Empowering Multigenerational Family Heritage.

Developing social capital market under Voluntary Banking Sector.

Commemorating self, alive or deceased parents, children and ancestors and thus obtaining social

actualisation and spiritual attainment.

Providing opportunity for doing welfare to the mankind.

Helping in building a caring society.

By opening a Cash Waqf Deposit A/C someone can get an opportunity to do welfare to the

mankind through Sadak-e-Jariah. Charity is highly esteemed in Islam. So SIBL urges to all

religious & effluent persons of the society to come forward to mobilise Cash Waqf Deposit so thatthe profit may be utilised for the well being of mankind. Lastly, as a scheduled bank, SIBL

guarantees the proper management of Cash Waqf Fund & ensures proper distribution of its profit.

* The amount in Cash Waqf Account is a perpetual deposit (never be withdrawn)

To the best of our knowledge, SIBL is the only commercial bank in the country, which operates

on the basis of integrated three-sector model: Formal, Non-formal and Voluntary sectors of the

economy. This is the only bank in the country, which starts with the very phrase, Targeting

poverty, while stating its obje cts in Memorandum of Association for achieving a goal of

participatory economy for a caring society.May Almighty Allah allow us to work together for turning Bangladesh into a model caring society.

SIBL DEPARTMENT:

Information & Communication Technology Division

Financial Administration Division

International Division


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General Services Division

Managing Directors Secretariat

Bisiness Development & Marketing Division

Audit & Inspection Division

Chairmans Secretariat

Share Division

Board Secretariat

Human Resources Division

Shariah Board Secretariat

SIBL Training Institute

Non Formal & Voluntary Banking Division

Law & Recovery Division

Board Audit Cell

MIS, Planning & Research Division

Internal Control & Compliance Division

Investment Risk Management Division

General Banking Sections, Types of Accounts, Products

General Banking:

Financial institution/ intermediary that mediates or stands between ultimate borrowers and

ultimate lenders is knows as banking financial institution. Banks perform this function in two

ways- taking deposits from various areas in different forms and lending that accumulated amountof money to the potential investors in other different forms.

General Banking is the starting point of all the banking operating. General Banking department

aids in taking deposits and simultaneously provides some ancillaries services. It provides those

customers who come frequently and those customers who come one time in banking for enjoying

ancillary services. In some general banking activities, there is no relation between banker and

customers who will take only one service form Bank.

On the other hand, there are some customers with who bank are doing its business frequently. It

is the department, which provides day-to-day services to the customers. Everyday it receivesdeposits from the customers and meets their demand for cash by honoring cheques. It opens

new accounts, demit funds, issue bank drafts and pay orders etc. since bank in confined to

provide the service everyday general banking is also known as retail banking.

General Banking consists of the many sections in the branch. These are:


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Customer Service.

Account Opening/Closing.

Remittance

Payment Order Issue

Demand Draft Issue/Collection

T.T. Issue/Collection

Endorsements

IBC/OBC Collection.

Deposit Department.

Locker Service.

Accounts Department.

Clearing.

Transfer.

Cash.

Customer Services of Social Investment Bank LIMITED:

Professional merit and Competency, Flexibility, Determination and Dedication are the core

resources that SIBL consider to be of paramount importance for building a client oriented modern

banking. Customer satisfaction is SIBL foremost professional undertaking. Therefore, a satisfied

client is SIBL precious product and they consider them SIBL ambassador in the market.

Customer Service In Charge:

Mr. Kazi Imamul Haque (Senior Officer) who guide me as a friend. Account Opening of SIBL:

Under this department, SIBL officer opens different types of account on the request of clients.

The procedure of opening account is given bellow:

Types of Accounts:

General Products are:

Current Deposit:

1. Interest Rate 0.00%

2. Individual Account3. Joint Account

4. Proprietor Ship Account

5.Limited Company Account

Savings Deposits:


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Interest Rate 6.25%

Individual Account

Joint Account

Proprietor Ship Account

Limited Company Account Short Term Deposits:

Interest Rate 6.00%

Individual Account

Joint Account

Proprietor Ship Account

Limited Company Account

Fixed Deposits:

Fixed deposit is one, which is repayable after the expiry of a predetermined period fixed by him.

The period varies form 1 month to 12 months. These deposits are not repayable on demand but

they are withdrawable subject to a period of notice. Hence, it is a popularly known as Time

Deposit or Time Liabilities. Normally the money on a fixed deposit is not repayable before the

expiry of a fixed period.

Before opening a Fixed Deposit Account a customer has to fill up an application form which

contains the followings:

Amount in figures

Beneficiarys name and address Period

Rate of interest

Date of issue

Date of maturity

Instructions:

- To be renewed automatically with interest for the next period.

- Not to be renewed for next period.

- Pay interest to account no. ( -) on maturity Special instruction

How the account wil l be operated (singly or jointly)

Signature (s)

FDR no.


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Then a FDR account is opened and it is recorded in the FDR Register which contains the

following information,-

FDR A/C no.

FDR (Fixed Deposit Receipt) no.

Name of the FDR Holder with address

Maturity period

Maturity date

Interest rate

In case of Fixed Deposit Account the Bank needs to maintain a cash reserve. So SIBL offers a

high interest rate in Fixed Deposit accounts. The interest rates followed by SIBL in Fixed Deposit

accounts are:

Interest Rate:

1 months and above but less than 3 months: 8.50%



12 months and above: 11.75%

Source: GB Department & Banking Operations Division, circular REF: IC#BOD/21/07, Date: 04-

06-2007

The FDR becomes renewed automatically in SIBL if the customer does not encash it within 7

days of maturity. In case of encashment of FDR in maturity, following accounting treatments are

given:Excise Duty on FDR Dr.

Income Tax on interest Dr.

FDR A/C Dr.

Cash A/C -Cr.

Interest on FDR A/C Cr.

If the customer wants to draw the interest only, then following entries are given:

Interest on FDR A/C Dr.

Cash A/C Cr.In case of before maturity enactment interest is calculated for the days from the date of opening

the FDR account.

Festival Sanchay Prokalpa are: Eid-Ul-Azha Sanchaya Prokalpa:

Interest Rate 10.00%


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Eid-Ul-Fitre Sanchaya Prokalpa:

Interest Rate 10.00% Durga-Puja Sanchaya Prokalpa:

Interest Rate 10.00% Buddha-Purnima Sanchaya Prokalpa:


Boro-Din Sanchaya Prokalpa:


SIBL Consumer Banking Products are:

1. Brick by Brick Savings Scheme

2. Monthly Benefit Plan

3. Save Everyday Plan

4. Childrens Education Plan

5. Consumer Credit Scheme

6. BestInvest Plan

7. Unique Savings Plan

Some of SIBL Consumer Products:

1. Brick By Brick Savings Scheme:

Monthly Installment 5 Years* 8 Years* 10 Years*

* The maturity value is an indicative figure. Tax/Excise Duty will be deducted as per govt. rules.

90% Loan Advantage on deposited amount. Thereafter in multiples of Tk. 5000 up to a limit of Tk.100,000.

2. MTB Monthly Benefit Plan:

Deposit Amount Income Amount for 3-year plan* Income Amount for 5-year plan*


90% Loan Advantage on deposited amount.

Save Everyday Plan:

Saving money for the future is a common practice in any society. Savings help you to build a

better tomorrow. Regular saving makes a man become disciplined, self confident and successful.SIBL offers you Save Everyday Plan. The primary advantage of this plan is that you are

absolutely free to choose your own time for depositing money into this account. You can deposit

daily, weekly or monthly. The choice is yours, but the transactions will have to be within the

Banks transaction hour.


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This is a 5 year plan and you will be required to open the account with an initial deposit of Tk.

2500/= only. We offer you very attractive interest rate which is accrued in this account on a daily

basis.

4. MTB Education Plan:

Monthly Installment 4 Years* 7 Years* 9 Years*



Consumer Credit Scheme:

In order to make a significant contribution in the living standards of the people of medium and low

income category, SIBL has introduced a scheme called Consumer Credit Scheme. With a view

to materialize the dreams of those who are unable to make one time investment from their own

savings, one can now afford to buy necessary household equipments and thus improve the

standard of living.

All sorts of household durables eg. Television, Refrigerators, Computers, Air Conditioners, Video

Cameras, Washing/ Drying Machines and Furnitures are allowed under this scheme. One can

buy Motorcycle too under this programme.

The collateral security is minimum and the interest rates are one of the lowest in the market.

Please contact the nearest branch for details.

BestInvest:

BestInvest offers you efficient high return investment plan. This plan helps you to build up a

sizeable income in easy and affordable installments. This plan allows you to own 5 times theinitial invested amount. BestInvest offers two separate and convenient term deposit periods for 4

years and 6 years respectively.

BestInvest is available in units worth Tk.50,000/- each. You will invest Tk.10,000/- as down

payment for purchasing 1 (one) unit and the Bank will provide loan for Tk.40,000/-. The customer

also has the option to buy units in multiples of Tk. 50,000/- but maximum upto Tk. 1,00,00,000/-

(one crore).

This is a unique high return plan catering to all income group. So do not miss the opportunity.

Customized Products are:MTB Double Saver Plan:

Deposit Amount Maturity Value after 6 Years*




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MTB Triple Saver Plan:

Deposit Amount Maturity Value after 11 Years*



MTB Millionaire Plan:

Monthly Installment Year Maturity Value*



MTB Unique Savings Plan:

Unique Savings Plan is an any day, any amount savings plan. The beauty of this plan is that a

customer can deposit any day, any time and any amount.

Unique Savings Plan offers you to deposit any amount of your choice but not less than Tk. 500/-

for 3/4/5 years. This is a high income plan with withdrawal facilities. The withdrawal facility will

help you at the time of any emergency. You can withdraw 50% of the deposited balance for once

a month. At maturity you will get a handsome amount.

Procedure of Account Opening, Interest Posting, Cheque Book Issues & Account Closing

Procedure of Account Opening:

Account Opening (Normal Account):

Collect an Account opening form from the Bank

Fill all the requirements of the form.

Nominee is must be specified. Photograph is most important for any account.

The account holder sign of his/her own self in front or the specific bank principle Officer in the

account opening form.

Account Opening (Saving Account):

Collect an Account opening form from the Bank.


Nominee is must be specified.

Photograph is most important for any account. The account holder sign of his/her own self in front or the specific bank principle Officer in the

account opening form.

To open this account the most important things is that Passport Photocopy or the Word

Commissioner Certificate must have to add with the account opening form.

Account Opening (Current Deposit Account):


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Collect an Account opening form from the Bank.


Nominee is must be specified.

Photograph is m ost important for any account.

To open this account the most important things is that Passport Photocopy or the Word

Commissioner Certificate must have to add with the account opening form and also enclose the

form 12 with the account opening form.

Checklist of Documents to be obtained for various types of ACCOUNTS:

Sole Proprietorship:

1. Signature Card.

2. Photograph of signatories attested by introducer.

3. Copy of valid Trade License.

4. TIN Certificate.

5. 18-A permission from Bangladesh Bank (for GSA & Agents only).

Partnership:

1. Signature Card.

2. Photography of signatories attested by introducer.

3. Partnership Deed.

4. Partners letter of authority to open account and authorization for operation.

5. Copy of valid Trade License.

6. 18-A permission from Bangladesh Bank (for GSA & Agents only).Limited Liability Company:

1. Signature Card.


3. Copy of Memorandum and Articles of Association (Certified by RJSC).

4. Copy of Certificate of Incorporation and commencement of business (In case of public Ltd.

Co.).

5. Copy of Board Resolution to open the account and authorization for operation.

6. List of Directors and signatories along with addresses.7. Latest copy of From XII.

Association/Trust/Society:

1. Signature Card.


3. Copy of Resolution of governing body to open the account and authorization for operation.


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4. Copy of consolation / bylaws/ rules.

5. Certificate of registration.

6. List of authorized signatories and members of the governing bodies along with address.

7. Trust Deed (for Trust account only).

Interest Posting to Clients account: Bangladesh Government has circulated that, 10% deduction from the Banks Internal

Accounts. This 10% tax deduction from the clients interest. Other wise another circulation is that, from the OBC collection every bank cut off there OBC

commission as income account, here Bangladesh Bank said that 15% money cut off from the

OBC collection as Vat on Others.

Cheque Book Issues:

Types of Cheque Books:

Savings Account 10 Leaves

Current Deposit Account 10 Leaves

Current Deposit Account 25 Leaves (CDTF)

Current Deposit Account 50 Leaves (CDF)

NB: CDTF: Current Deposit Twenty Five

CDF: Current Deposit Fifty

Cheque Issuing is Two Types: Direct requisition slip

Cheque Books requisition slip Customers Service Officer receives these types of slip from the clients and gives the cheque

books under processing. Processing means Cheque Books collect fro m the VOLT and the put

account number in the cheque book, write down the serial number of the cheque book in the

requisition slip and cheque book register, then Verified client signature. After all this things the

Principal officer sign in the cheque leaves and sent the cheque book to another Principal officer

for sign, after his sign the client receive the cheque book. These things the Principal Officer for

sign, after his sign the client receive the cheque book. Then Principal Officer posting that cheque

books leaves number in the computer data processing system. A cover file containing the requisition slip is effectively preserved as vouchers. If any defect is

noticed by the ledger keeper, he makes a remark to that effect on the requisition slip and forward

it to the cancellation officer to decide whether a new checkbook to be issued to the customer or

not.

Account Closing:


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For two reasons, one can be closed. One is by banker and other is by the customer.

By banker: If any customer doesnt maintain any tra nsaction within six years and the A/C balance

becomes lower than the minimum balance, banker has the right to close an A/C.

By customer: If the customer wants to close his A/C, he writes an application to the manager

urging him to close his A/C.

Different procedures are followed in cash of different types of A/C to close:

Fixed deposit A/C is closed after the termination of the period. Brick by Brick A/C is very easily closing if one of the clients didnt pay his/her monthly

installment at the bank three months one after one, in this way three months. Another accounts will be closed on the parties advice, if they want to close any one of the

account clients must have to submit an A/C closing letter through des pass. Then the Sr.

Principal Officer checks it out and closes the A/C.

Closing process for current & savings A/C: After receiving customers application the officer verifies the balance of the A/C.

He then calculates interest and other charges accumulated on the A/C. If it bears a credit balance, the officer writes advice voucher. He gives necessary accounting

entries post to accounts section. The balance is returned to the customer. And lastly the A/C is closed.

But in practice, normally the customers dont close A/C willingly. At times, customers dont

maintain any transaction for long time. Is this situation at first, the A/C becomes dormant and

ultimately it is closed by the bank.Remittance, Main instruments, Payment Order & Demand Draft Issue, Cancellation, Charges,

Duplicate

Remittance:

Remittance of funds is ancillary services of SIBL. It aids to remit fund from one place to another

place on behalf of its customers as well as non- customers of Bank

SIBL has its branches in the major cities of the country and therefore, it serves as one of the best

mediums for remittance of funds from one place to another.

The main instruments used by SIBL, Principal Branch for remittance of funds. Payment Order Issue/Collection

Demand Draft Issue/Collection

T.T. Issue/Collection

Endorsements


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Travelers Cheque Issuance

IBC/OBC Collection.

Payment Order Issue/Collection:

The pay order is an instrument issued by bank, instructing itself a certain amount of money

mentioned in the instrument taking amount of money and commission when it is presented in

bank. Only the branch of the bank that has issued it will make the payment of pay order.

Issuing of Pay Order:

The procedures for issuing a Pay Order are as follows:

Deposit money by the customer along with application form.

Give necessary entry in the bills payable (Pay Order) register where payees name, date, PO

no, etc is mentioned.

Prepared the instrument.

After scrutinizing and approval of the instrument by the authority, it is delivered to customer.

Signature of customer is taken on the counterpart.

Different modes of PO when a customer can purchase:

By cash:

Cash A/C Debit

Bills payable (PO) A/C Credit.

Income on commission A/C Credit.

By account:

Customers A/C Debit Bills payable (PO) A/C Credit.


By transfer:

SIBL General/ other Dept Clients A/C Debit

Bills payable (PO) A/C Credit.


PO A/C is the current liabilities of bank, which is acquired to be discharged by beneficiaries

against cash or through an account.Settlement of a PO:

When PO submitted by collecting bank through clearing house, the issuing bank gives payment.

Bills payable (PO) A/C Debit

SIBL General A/C Credit.


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But before giving payment it is duty for issuing to observe whether endorsement was given by the

collecting bank or not, then the instrument is dishonored and marking Endorsement required.

Cancellation of a Pay Order:

If a buyer wants to cancel it, he should submit a letter of instrument in this regard and also return

the instrument.

Accounting treatment: Adjustment entry wills be-

Bills payable (PO) Dr.

Customer A/C Cr.

When PO is lost:

If the instrument is lost, the holder will inform to the issuing bank immediately. Bank will mark

stop payment on the Bills payable (PO) Register. B uyer will then ask for a new instrument by

submitting a GD copy, and indemnity bond. A new instrument will be delivered.

Demand Draft Issue/Collection:

The person intending to remit the money through a Demand Draft (DD) has to deposit the money

to be remitted with the commission which the banker charges for its services. The amount of

commission depends on the amount to be remitted. On issue of the DD, the remitter does not

remain a party to the instrument: i) Drawer branch ii) Drawee branch iii) Payee. This is treated as

the current liability of the bank as the banker on the presentation of the instrument should pay the

money. The banker event on receiving instructions from the remitter cannot stop the payment of

the instrument. Stop payment can be done in the following cases:

Loss of draft before endorsement: In this case, Draft reported to be lost, payees endorsementrequires verification is marked.

Loss of draft after endorsement: In this case, the branch first satisfies itself about the claimant

and the endorsement in his favor.

Accounting treatment:

In case of issuing of the instrument:

Cash/ customers A/C Dr.

SIBL General A/C (Drawn on branch) -Cr.

Income A/C commission Cr. After giving these entries an Inter Bank Credit Advice is prepared which contains the controlling

number, depicting that the branch is credited to whom it is issued.

An IBCA implies the following entries,

SIBL General A/C Issuing Branch -Dr.

Drawn on branch Cr.


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Role of the Drawn Branch:

After rece iving the IBCA lodgment is done by the branch. The following entries are given DD In -

Issuing branch register:

Issuing branch A/C -Dr.

Bills Payable Cr.

(After receiving an IBCA)

Bills Payable (DD) A/C Dr.

Clients A/C Dr.

Entries are given in DD In -Issuing branch register:

Issuing branch A/C Dr.

Bills Payable Cr.

(After receiving an IBCA)

Bills Payable (DD) A/C Dr.

Clients A/C Dr.

Charges:

A commission of 0.15% is taken on the draft value & Tk.50/= is taken as postal charge.

Cancellation:

To cancel an issued DD, the client has to submit an application. Issuing branch then sends an

Inter Branch Debit Advice (IBDA) to the drawn branch against previously issued IBCA.

After that the following entries are given:

General A/C drawn on branch Dr.Clients A/C Cr.

Issuing of Duplicate DD:

If the customer wants to issue a duplicate DD, than customer is asked to do the following

formalities: Making a general diary (GD) in the nearest Police Station.

Furnishing an Indemnity Bond in Tk.50/= stamp

The banker immediately marks stop payment in the register after receiving the application from

the customer and a duplicate DD is issued.T.T. Issue Collection, Accounting entries, Procedures, Endorsements, IBC & OBC, Locker

Service

T.T. Issue/Collection:


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Telex transfer (TT) is another widely used mode for remittances of funds. In case of telex transfer

the message for transfer of funds is communicated through tested telex. SIBL generally recovers

from the telex charges in addition to the usual service charges.

Issuing of TT:

SIBL follows the following procedures: The customer deposits money with SIBL to be sent.

The customer obtains a cash memo containing TT serial number. TT serial number, notifying part name is mentioned in the telex message. The Telex Department confirms transmission of the telex.

Accounting entries for TT:

Cash A/C Clients A/C Dr.

SIBL General A/C (Principal Branch) Cr.

Procedures for the incoming TT:

After receiving the telex, it is authenticated by test. TT Serial number is verified by the TT in -

Concern branch register. The following entries are given in the vouchers:

SIBL General A/C (Principal Branch) -Dr.

Clients A/C -Cr.

Tk. 50/- is taken as postal charge. The minimum commission is Tk. 50/- or o.15% of the amount

whichever is higher.

Endorsements:

SIBL endorses US$ in passports. To endorse US Dollar, the client has to apply in the prescribedfrom (TM Form).

The following entries are given in this regard:

Cash or Customers A/C Dr.

Foreign Currency on Hand< Dollar Special> Cr.

IBC/OBC:

By OBC, we mean that those cheques drawn on other banks which are not within the same

clearing house. Officer gives OBC seal on this type of cheques and later sends a letter to the

manager of the branch of the some BankThe word Bank comes from Latin words Banco, Bancus, Banke, Bangk and Banca. Bank is a

financial institution act as an intermediary that receive deposits for savers at a lower interest rate

and lend money to investors at a higher interest rate. Bank located in the branch on which

cheque has been drawn. After collection of that bill branch advises the concerned branch in


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which cheques has been presented to credit the customer account through Inter Branch Credit

Advice (IBCA).

In absence of the branch of the same bank, officer sends letter to manager of the bank on which

the cheques is drawn. That bank will send pay order in the name of the branch. This is the

procedure of OBC mechanism.

Actually OBC comes from the out side banks branch, or inter branches. Suppose AGRANI Bank,

Jatrabari Branch sent a Cheque, which no: 012536, Tk. 5,00,000/- to Social Investment Bank

Limited against AGRANI Bank Motijheel Corp. Branch. So this cheque could be an OBC. Now

what Social Investment Bank Limited has to do? SIBL tries to collect this cheque through

Bangladesh Bank Clearing House, and credited clients account.

OBC Collection Process:

Create a Voucher against OBC: S/D A/C OBC Tk. 5,00,000/-

.10% Cut off as Commission on OBC Tk. 500

15% Cut off as Vat on Others Tk. 75

Tk. 20/- Cut off as Postage Recovery Tk. 20

Total Tk. 595/-

In this condition SIBL got the cheque amount of Tk. 5,00,000/-, but after cut off the commission,

vat and postage recovery SIBL will be credited the amount Tk. (5,00,000 595)= Tk. 4,99,405/-

in party account.

Bangladesh Bank Circulation about OBC:

Bangladesh Bank has circulated some things about OBC. These are given below: If the cheque amount will be under Tk. 1,00,000/- then banks OBC commission will be charged

at .15%. If the cheque amount will be above Tk. 1,00,000/- to Tk. 5,00,000/- then Banks OBC

commission will be charged at .10%. If the cheque amount will be above Tk. 5,00,000/- then Banks OBC commission will be

charged at .5%. Against the OBC the Government Tax will be realized on 15% on Commission Amount.

Postage Recovery will be realized Tk. 20/- for each OBC.Locker Service:

SIBL Principal Branch is providing facility of locker service for the purpose of safeguarding the

valuable property of customers. The person or organization that has any account in bank branch

can enjoy this service. They keep their valuable assets in bankers custody. Customers have right


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to look after with a key of their individual locker provided by bank. SIBL maintains the following

types of lockers:

Large locker.

Medium locker.

Small locker.

For enjoying this service, clients have to give charge yearly Tk.2500/-, Tk.2000/- and Tk.1500/-

for large, medium and small locker respectively.

Accounts Department of a bank branch Cash, Clearing & Transfer, deposit slip

Accounts Department;

Accounts Department is play most vital role in Banking. Accounts Department is a department

with which each and every department is related. It records the profit & loss A/C and statement of

assets and liabilities by applying Golden Rules of book -keeping. The functions of it are

theoretical & computerized based. SIBL Principal Branch records its accounts daily, weekly, and

monthly every record. SIBL Principal Branch Accounts Department in Charge: Mr. Kazi Imamul

Haque, Sr. Executive Officer (having 12 years of experience in banking sector). Another officers

are: Mr. Tarek, (Officer), Mr. Hamid (Teller-Officer), Mr. Sohel(Teller-Officer).

This entire executives helps me a lot in my internship program at SIBL. They didnt guide me as

an Internee; they guide me as a training officer of SIBL to gather practical knowledge about

Banking. They tried there best to inform me every thing about accounts department. I hope I

knew every thing that gave me as a new comer in banking sector.

Basically Accounts Department is not alone. Accounts department is a mix of as follows:1. Cash

2. Transfer

3. Clearing

CASH:

Mr. Kazi Imamul Haque, Sr. Executive Officer and Mr. Md. Tarek (Officer) is the cash in charge.

Both of the two senior executives helps me lot to get practical knowledge and prepare this report.

The cash section of any branch plays very significant role in Accounts Department. Because, it

deals with most liquid assets the SIBL Principal Branch has an equipped cash section. Thissection receives cash from depositors and pay cash against cheque, draft, PO, and pay in slip

over the counter. Every Bank

must have a cash counter where customer withdrawn and deposit there money. When the valued

clients deposit their money at the cash counter they must have to full fill the deposit slip his/her


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own, then they sing as the depositor options then they deposit their money through cash officer

at the cash counter.

SEVERAL TYPES OF DEPOSIT SLIP:

There are several types of deposit slip as follows: Current Deposit A/C Slip, Savings Deposit A/C Slip,

Festival Deposit A/C Slip, Brick By Brick Deposit A/C Slip, Pay order Slip, Demand Draft Slip,

T.T. Slip.

After paying this kinds of slip, the valued client waits for the deposit slip book out side of the cash

counter. The cash officer deposit the money in there account through computer software, while

the depositors account credited, then the cash officer put a seal in the deposit slip and return it to

the client.

RECEIVING CASH:

Any people who want to deposit money will fill up the deposit slip and give the form along with the

money to the cash officer over the counter. The cash officer counts the cash and compares with

the figure written in the deposit slip. Then he put his signature on the slip along with the cash

received seal and records in the cash receive register book against A/C number.

At the end of the procedure, the cash officer passes the deposit slip to the counter section forposting purpose and delivers duplicate slip to the clients.

Account treatment:

Cash A/C Dr.

Customers A/C - Cr.

DISBURSING CASH:

The drawn who wants to receive money against cheque comes to the payment counter and

presents his cheque to the officer. He verifies the following information:

Date of the cheque Signature of the A/C holder

Material alteration

Whether the cheque is crossed or not

Whether the cheque is endorsed or not

Whether the a mount in figure and in word correspondent or not


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Then he checks the cheque from computer for further verification. Here the following information

is checked:

Whether there is sufficient balance or not

Whether there is stop payment instruction or not

Whether there is any legal obstruction (Garnishee Order) or not

After checking everything, if all are in order the cash officer gives amount to the holder and

records in the paid register.

Account treatment:

Customers A/C Dr.

Cash A/C Cr.

The cash section of SIBL deals with all types of negotiable instruments, cash and other

instruments and treated as a sensitive section of the bank. It includes the vault which is used as

the store of cash instruments. The vault is insured up to Tk. 60 lacs. If the cash stock goes

beyond this limit, the excess cash is then transferred to Principle Branch Office. When the excess

cash is transferred to SIBL Principle Branch Office the cash officer issues IBDA.

Account treatment:

SIBL General A/C Dr.

Cash A/C Cr.

When cash is brought from SIBL Principle Branch Office.


Cash A/C Dr.SIBL General A/C Cr.

Transfer, Clearing, Clearing House Process, types, Clearing Cheque

TRANSFER:

Transfer is not a critical sector in banking but it is very important. Transfers play a vital role in

banking sector. So now we have to know what transfer is: basically transfer is a type of register

maintaining matter. In this register officer write down every day transactions in Debit and Credit

side then the officer calculate both the side of the register if both side shown same amount, it

means that the total days transaction is completely okay. CLEARING:

Clearing is one of the magical parts of banking. I really enjoyed this part of the accounts

department and banking sector. In Social Investment Bank

The word Bank comes from Latin words Banco, Bancus, Banke, Bangk and Banca. Bank is a

financial institution act as an intermediary that receive deposits for savers at a lower interest rate


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and lend money to investors at a higher inte rest rate.); return false href=javascript:void(0)Bank

Limited clearing in charges Mr. Md. Jahir Ahmed (Officer), I did work with him. I went Bangladesh

Bank lots of time with Mr. Md. Jahir Ahmed.

What is Clearing House?

In Bangladesh Bank, there is a very large room, which contains fifty (50) or more tables for each

bank that is called the clearing house.

Nature of clearing house: 1st Clearing House Return Clearing House

Clearing House Process:

Every bank has an officer of clearinghouse who is work with Bangladesh Bank clearing house.

Acutally most of major client deposit their account in different kinds of bank cheques. Clearing

officer check all the cheques and deposit slip very carefully and then he received the cheque.

After that the clearing officer posting all the cheques in computer software which is recognized

through Bankgladesh bank computer department. Then clearing officer seal all the cheques in

advance date after that the officer endorsement all the cheques and sign all the cheques. All the

cheques are posted in the computer by branch wise, then officer print the entire document and

staple all the cheques by branch wise this is called schedule of clearing house. It is a very difficult

job to staple all the cheques, because some times th e cheques are huge in quantity, it may be

250 to 400, this is very vital job because every cheque must have to staple very carefully, it

means cheque amount and the print sheet amount and cheque branch must have to be same. Ifthe cheques staple in wrong d irection, the cheque may be return from another bank, thats why

SIBL not to be able to credited party account.

Then the clearinghouse officer copying all the document in two floppy dist as per Bangladesh

Bank requirement. When the clearing officers enter the clearinghouse, his first job is that the

floppy dlivered to the Bangladesh Bank computer department.

All of the procedure the clearing in charge goes to the Bangladesh Bank clearing house before 10

am in the morning. The clearing officer check all the banks cheque and he put all the cheques in

bank wise, like as this another banks delivered there cheques in SIBL desk. Then the officers ofSIBL have to calculate all the cheques by using calculator machine, Staple pin remover, and then

he divided all the cheques as SIBL Branch wise.

Types of Clearing Cheque:


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SIBL Principal Branch performs the bill clearing function through Bangladesh Bank. SIBL

Principal Branch acts as the agent of all SIBL branches for the clearing house of the Bangladesh

Bank. There are two types of cheque which are-

1. Inward clearing cheque

2. Outward clearing cheque.

INWARD CHEQUES:

Inward cheques are those ones drawn the respective branch which have been presented on

other banks and will be cleared / honored through the clearing house of Bangladesh Bank. Then

the cheque is called inward cheque of SIBL Principal Branch.


Customers A/C Debit.

SIBL General A/c credit.

OUTWARD CHEQUES :

Outward cheques are those ones drawn on other bank branches which are presented on the

concerned branch for collection through clearing house of Bangladesh Bank. These cheques are

called outward clearing cheques.

Reason for the Return Cheques, Extract, Debit Voucher, Statement of affairs, Functions

Reason for the Return Cheques: Memorandum

SOCIAL INVESTMENT Bank

__________ Branch Date:_____________Cheque(s) No:_________________ for Taka ________________

Is/are returned un-paid for reason(s) no_____________________ Not arrange for Effects not cleared, may be present again. Exceeds arrangement.

Full neither covers nor received. Payments stopped by drawer.

________ Payees endorsement irregular requires banks confirmation. ________ Payees endorsement irregular, illegible / required.

Drawer signature differs / required. Alteration in Date / figures / words required drawers full signature. Cheque is post dated / out of date / mutilated. Amount in word and figure differs.


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Crossed cheque must be presented through a Bank. Clearing stamps required. Addition to Bank discharge should b authenticated. Cheque crossed Accounts Payees Only. Collecting Bank discharge irregular.

SCOPES:

MTBL has a good General Banking & Account Department. It is one of the leading banks in Bangladesh. Information is available. Books notes and journals are available.

Extract:

Extract is a statement of all originating and responding transactions among inter branches

through inter branches debit and credit advice. At the end of the day, all the debit and credit

advices of different department come to accounts department. It makes extract in light of all

advices.

Actually extract shows the balance of MTBL Dilkusha Branch general A/C. The objective of

preparing it is to know how many transactions have been originated and responded by the

respective branch per day. Branch has to send it its Head Office keeping one photocopy.

Debit Voucher:

For making cash payment like entertainment, conveyance, Account Department writes a debit

voucher. Amount is withdrawn through cash section by presenting debit voucher.Statement of affairs:

Accounts section prepares the statement of affairs for finding the profit /loss as well as amount of

assets and liabilities of concerned branch per day. Theoretically; it is called financial statement

and has two parts: Income and Expenditure A/C.

Statement of assets & liabilities.

AMORTIZATION AND DEPRECIATION:

Amortization is the allocation of the cost of an intangible asset to expense. For example: prepaidexpenditure, prepaid insurance and goodwill etc. Amortization schedule is determined by the

decision of management.

Depreciation is a process of cost allocation of assets not a process assets valuation. Fixed Assets have been show at written down value.


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Depreciation is charged at the following rates on reducing balance method on all fixed assets

other than motor vehicles, which are deprecated on straight-line basis:

Particulars of assets

Rate of Depreciation

Immovable Property

2.50%

Furniture

10%

Interior Decoration

10%

Office Equipment

20%

Motor Vehicles

20%

Books & Periodicals

10% Assets purchased during the year are depreciated from the date of acquisition.

FUNCTIONS PROVIDED BY ACCOUNTS DEPARTMENT:

Like all other Banks, in MTBL Accounts Department is regarded as the nerve Center of the bank.

In banking business, transactions are done every day and these transactions are to be recorded

properly and systematically as the banks deal with the depositors money. Any deviation in properrecording may hamper public confidence and the bank has to suffer a lot otherwise. Improper

recording of transactions will lead to the mismatch in the debit side and in the credit side. To

avoid these mishaps, the bank provides a separate department whose function is to check the

mistakes in passing vouchers or wrong entries or fraud or forgery. This department is called as

Accounts Department.

Besides the above, the Bank has to prepare some internal statements as well as some statutory

statements which are to be submitted to the central bank. Accounts Department prepares these

statements also. The department has to submit some statements to the Head Office, which isalso consolidated by the Head Office late on.

The tasks of the Accounts Department of MTBL Dilkusha Branch may be seen in two different

angles: Daily Tasks. Periodical Tasks.


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DAILY TASKS:

The routine daily tasks of the Accounts Departments are as follows

Recording the daily transactions in the cashbook.

Recording the daily transactions in general and subsidiary ledgers.

Preparing the daily position of the branch comprising of deposit and cash.

Preparing the daily Statement of Affairs showing all the assets and liability of the branch as per

General Ledger and Subsidiary Ledger separately.

Making payment of all the expenses of the Branch.

Recording inter branch fund transfer and providing accounting treatment in this regard.

Checking whether all the vouchers are correctly passed to ensure the conformity with the Activity

Report; if otherwise making it correct by calling the respective official to rectif y the voucher.

Recording of the vouchers in the Voucher Register.

o Packing of the correct vouchers according to the debit voucher and the credit voucher.

PERIODICAL TASKS:

The routine periodical tasks performed by the department are as follows:

Preparing the monthly salary statements for the employees.

Publishing the basic data of the branch.

Preparing the weekly position for the branch which is sent to the Head Office to maintain Cash

Reserve Requirement (C.R.R).

Preparing the monthly position for the branch which is sent to the Head Office to maintain

Statutory Liquidity Requirement (C.R.R).Preparing the weekly position for the branch comprising of the break up of sector-wise deposit,

credit etc.

Preparing the weekly position for the branch comprising of the denomination wise statement of

cash in tills.

Preparing the quarterly statements (SBS-2 and SBS-3) where SBS- 2 shows classification of

deposits excluding inter bank deposits, deposits under wage earners scheme and withdrawals

from deposits accounts and SBS- 3 shows classification of advances (excluding inter bank) and

classification of bills purchased and discounted during the quarter. Preparing the budget for the branch by fixing the target regarding profit and deposit so as to take

necessary steps to generate and mobilize deposit.

Preparing an Extract which is a summary of all the transactions of the Head Office account with

the branch to reconcile all the transaction held among the accounts of all the branches.