Report of the Second Meeting of the Arctic Data Committee

(In Conjunction with the Second Polar Data Forum)

University of Waterloo

Waterloo, Ontario, Canada

26-27 October 2015

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Report of the Second Meeting of the Arctic Data Committee

MeetingDetails

Meeting:SecondMeetingoftheArcticDataCommittee

Date:Time:08:30–17:0026October,08:30–11:3027October2015

Location:MultiPurposeRoomA,FedHall,UniversityofWaterloo,Waterloo,Ontario,Canada

Attending:

RuthDuerr(USA)JulieFriddell,CanadaAllisonGaylord,(USA)(Remote)ØysteinGødoy(WMO)HelgeGoessling(ICES)PeterGriffith(USA)HelgeSagen,(ICES)HalldórJóhannson,Iceland(Remote)UlfJonsell(Sweden)JohnKozimor(ArcticObservingViewer,USA)JanReneLarsen(SAON)KáriLárusson(AMAP)WilliamManley,(ArcticObservingViewer/ARMAP,USA)(Remote)MarkParsons(RDA)(27th)SergeScory(Belgium)ColleenStrawhacker(UniversityofColorado,USA)MartenTacoma(Netherlands)AlexTate(UK)SteinTronstad(Norway)VolkerRachold(IASC)(27th)ShannonVossepoel(AINA,Canada)HinoriYabuki(Japan)LynnYarmey(UniversityofColorado,USA)ZhangBeichen(China)

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Summary of Discussions and Outcomes Administration and Governance

• TheArcticDataCommittee(ADC)governanceandadministrativemodelwasdiscussedandarevisedTermsofReference(ToR)developed.TheToRwillbereviewedbytheADCandtheIASCandSAONExecutiveswithconfirmationexpectedearlyin2016

• AnADCSteeringGroupisproposedcomprisingaChairandtwoViceChairs.DetailsareprovidedinthedraftToR.Candidatesforthepositionsare:

o Chair:PeterL.Pulsifer,UnitedStateso Vice-chair(elect)(focusonoutreach),SteinTronstad,Norwayo Vice-chair(elect)(secretary)–MartenTacoma,TheNetherlands

• Reportsweremadeoneachoftheworkpackages(WPs)establishedduringthefirstADCmeeting,andtwonewWPswereestablished:

ADC Activities MappingtheArcticDataEcosystem(PeterPulsifer,USA)

GoodprogresshasbeenmadewithafirstiterationoftheecosystemmapreadytoincludeinthenewADCwebsite.Thecurrentmodelisprovisionalandwillberefinedthroughcontinuedconsultationwithcommunitiesofpractice(e.g.atmospheric,Arcticoceanfisheries,documentingIndigenousknowledgeetc.).

ThisWPwillcontinuewithafocusontheexpansionofcontent,improvementofthedisplay,databaseandquerytechnology,andsignificantpromotionoftheresults.WPactivitieswillbedoneincollaborationwithacomplementaryEU-PolarNetproject.

CommonMetadataElements(JulieFridell,Canada)

Progresswasmadeinrefiningapreviouslydevelopedinventoryofdifferentmetadataprofilesbeingusedinpolarscience.AdditionalworkandresourcesarerequiredandaCanadianfundinginitiativemayprovidesomesupportforthiseffortifsuccessful.

Goalsthisyeararetofinalizethepreliminarysetofelementsanddiscusswithexpertgroups,reviewwiththeADCandthebroadercommunityandpublishafirstiteration.Ifpossible,alsovalidatetherecommendations,makealistofcompliantdatacentresandwritea“DummiesGuide”forsharingmetadata.

DataPublicationandCitation(AlexTate,UK)

Asummarywebpagewascreatedreferenceaselectionofkeydocumentsandbestpracticesrelevanttodatapublicationandcitation.TherewasagreementthatprinciplesandpracticesdevelopedbyotherexpertgroupsshouldbeendorsedandpromotedbytheADC(e.g.COPDESS).ThisWPiscompleteandtheresultswillbeusedtopopulatethedatapublicationandcitationsectionofthenewADCwebsite.

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InteroperabilityExperiment

Followingdiscussion,itwasdecidedthatatpresenttheADCdoesnothavetheresourcesneededtomovethisWPforwardonitsown.Additionally,therewasagreementthatthemandateoftheADCisgenerallynottobuildsystems,buttoadviseandcoordinateactivities.TheADCwillworktofacilitate,andwhereappropriateendorse,partnershipsandeffortsbyADCmembersandothersinthecommunitytosecureadditionalfundinganddevelopprojectswithaninteroperabilityfocus.ThisWPwillbeseenasanongoingeffortwithasignificantnetworkbuildingandoutreachcomponent.

NetworkBuilding(New)

Therewasagreementthatnetworkbuildingandinparticularbuildingconnectionswithexternalbodiesfocusedonvariousaspectsofdatamanagement,sharinganduseisapriority.Specifically,thiswillincludedapplyingforaWorldDataSystemmembershipandestablishingamemorandumofcooperationwiththeStandingCommitteeonAntarcticDataManagement.AnetworkbuildingworkpackagewillbedevelopedinYear2ofADCoperations.

Outreach(New)

Relatedtonetworkbuilding,outreachwasrecognizedasakeyareaofdevelopmentforADCasitmatures.Thisincludesdevelopmentofasocialmediastrategy,creationofoutreachmaterials(e.g.logo,website,posterforpresentationatconferencesetc.).AnetworkbuildingworkpackagewillbedevelopedinYear2ofADCoperations.

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Detai led report October 26th

Introductions Allparticipantsattendingthemeetingintroducedthemselves

Opening remarks

• Peter Pulsifer presented the draft ADC governance and administrative model developed before the meeting.

• We have spoken about ethically open data. Basic rule is open data, but with room for exceptions for protecting human subjects or specific situations. There are different definitions on this. Do we have to establish a definition as a group? Yes. This will be included in the ToR.

• The discussion has a bias towards environmental data, Ruth Duerr ask how we will maintain connections with other data initiatives. Peter: Through individual members of the ADC [and establishment of new Network Building and Outreach WPs]1

Decisions • Includedefinitionor‘Ethicallyopendata’–fromtheIASCDataStatement• Includedefinitionof‘ArcticDataSystem’–fromtheIASCDataStatement• Includea‘Glossary’• On‘Longtermpreservationofdata’–thiscanvaryandbecontextspecific• Add‘Facilitatethedevelopmentandharmonisationofdatapolicies.’• Considerremove‘mixofgenderandseniority’fromthesectionaboutthesteering

group• Onmembership:

o InviteleadersofactiveandrelevantSAONTasksandProjectstojoinADCo ConsiderhowtoengageIndigenousOrganisationsandPermanent

ParticipantsoftheArcticCouncil.

ACTION:Julietosendadefinitionofpolardatafrom‘PolarKnowledgeCanada’toPeterPulsifer

ACTION:ADCsteeringgrouptoInviteleadersofactiveandrelevantSAONTasksandProjectstojoinADC

ACTION:PeterPulsiferwillpostdraftstatementtoaGoogledoctofacilitategroupediting.

1Decidedduringthecourseofthemeeting.

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Review of the previous year

The ADC website • ThewebsitewashostedbytheArcticHub,nowbyArcticPortal.Themigrationofthe

informationhasstarted,targetforpublicationisendofNovember2015.Adraftofthesiteisavailableathttp://arcticdc.org

Work Package 1: Mapping the arctic ecosystem • PeterPulsiferpresentedtheprogresstodate.Thedatamodelwillbecompletedin

thenextfewmonths.Thedatabasewillbepopulated,publishedandvisualisationswillbemade.

• Variousorganisationshaveexpressedinterestorwillprovideinput:NSF,EU-PolarNet,ESA

• MaphasandwillbedevelopedthroughPartnershipswithcommunitiesofpractice.• Intherelationshiptherearefourlevels:Globalinitiativeswithapolar/arcticaspect.

Regionalpolarinitiatives.Nationalinitiatives.Thereareinternationaldataorganisations.

Work Package 2: Metadata profile • JulieFridellreportsontheprogresslastyear.Thespreadsheethasbeenupdatedand

thegrouphascomeupwithamatrix.Theprogressisrestrictedbyfunding.InaCanadianprogramforcyberinfrastructurefundinghasbeenaskedforonepersonforayear.AsADCwemightbeabletousesomeofthosehours.

• Oneoftheideasforthefutureisa‘Dummiesguideformetadata’.AssoonasbasicmaterialhasbeencollectedJuliewillcallforateleconference.

Work Package 3: Citations / publications • AlextellsallthedocumentsthatwereplannedtobewritteninthisWPalready

existed.Insteadofrewritingthemallalistoflinksisassembledathttps://www.bas.ac.uk/data/data-guidance-and-policy/data-citation-and-publishing/

• Thistaskiscompleted.Intheafternoonthefuturewillbediscussed.

Work Package 4: Interoperability experiment • BecauseoflimitedrecourseslittlehashappenedinthisWPbeyonddiscussion• Followingdiscussion,itwasdecidedthatatpresenttheADCdoesnothavethe

resourcesneededtomovethisWPforwardonitsown.• Additionally,therewasagreementthatthemandateoftheADCisgenerallynotto

buildsystems,buttoadviseandcoordinateactivities.• TheADCwillworktofacilitate,andwhereappropriateendorse,partnershipsand

effortsbyADCmembersandothersinthecommunitytosecureadditionalfundinganddevelopprojectswithaninteroperabilityfocus.

• ThisWPwillbeseenasanongoingeffortwithasignificantnetworkbuildingandoutreachcomponent.

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Learning about new polar science and data init iat ives

Thefollowinginitiativeswerepresented:

• EU-Polarnet(JanReneLarsen)• PolarView(PeterPulsiferonbehalfofDavidArthurs)• NASAABoVEScienceCloud(PeterGriffith)• ArcticSDI(PeterPulsifer)• SIOS(SvalbardIntegratedObservingSystem,Øystein)• YOPP(YearofPolarPrediction,Øystein)• WIGOS(WMOIntegratedGlobalObservingSystem,Øystein)• ADIwgMetadataTools(AlaskaDataIntegrationWorkingGroup,AllisonGaylord)• ARMAP/AOV(BillManley)• GTN-P(ArcticPortal)onpermafrostbyAWI• GaPSS(GatewayforPolarSocialSciences,ColleenStrawhacker):Anewplatform

fromNSIDC/Meanttohandlesocialsciencedata.Alsohelpstoenabletrustamongdatascientist.MostofGaPSShasn’thadatechnicalbuild-upyet.Proposalsforcasestudiesarebeingwritten.

• Consideringthebreadthanddepthofthesamplingofprojectspresented,theimportanceofnetworkbuildingandoutreachareconfirmed.

• Networkbuilding,andinparticularbuildingconnectionswithexternalbodiesfocusedonvariousaspectsofdatamanagement,sharinganduseisapriority.

• Specifically,thiswillincludedapplyingforaWorldDataSystemmembershipandestablishingamemorandumofcooperationwiththeStandingCommitteeonAntarcticDataManagement.ConnectingwiththeResearchDataAlliancewasalsoidentifiedasapriority.AnetworkbuildingworkpackagewillbedevelopedinYear2ofADCoperations.

• ØysteinGodøy(WMO,Norway)willtakealeadroleinthiseffort.

Establ ish a viable work plan for ADC year 2

PeterPulsifermadeanumberofintroductorystatementsandposedquestionstoencouragegroupdiscussion:Weshouldsetachievablegoals.Aretherethingsthatwearenotdoing?Dowegetinvolvedinsystemdevelopmentandwritingcode?Dowegetfurtherintopolicy,likeadatastatement?ArewegoingtomakeadatasystemforADC?

SteinTronstad:MakingadatasystemsthatisADC-specificwouldbebeyondthescopeofthiswork.Itisamatteroffunding.

Peter:Whatifsomeonecameandsaidthattheywouldbuildthesystem?Generalanswer:ADCcouldworkwithproponentsofsystemtoguidedesign,ensurethatprioritiesestablishedbyIASC/SAONareconsideredetc.

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Evaluation of year 1 Whatareyourreflectiononyouractivities?

ArcticEcosystemmapping(Peter):Despiteprogress,IamnotexactlywhereIwanttobeonthis.Softwaredevelopmentislackingbehindthescenes.Alongwithdevelopingcontent,thisiswherefocusneedstobeinYear2.

Alex:(Thisisdatacitation,notPIC).Ididnotwastetime,butbeyond.REMEMBERtoputthisonSAONFacebook.

Metadataprofile(Julie):Namesandlinkshavebeenestablished.Aproposalhasbeenmade–partofa5million$proposal.Nexttimetherewillbeaplanforcompletingitincludingcontingencyshouldproposalnotbefunded.

Peter:Therecurringthemeisthatweneedtostayveryfocusedwhenestablishingthescopeofourdeliverablesandlooktoothersourcesoffunding,liketheBelmontForum,ifwearetoexpand.

RuthDuerr:Muchishappeningglobally,anditisimportanttoknowwhatishappingsoyoucanaffectwhatishappeningelsewhere,andknowwhatyouhavetoadaptto.

Lynn:Ifoundthatmetadataonitsownisnotparticularlyappealingtofunders.Trendythingsarefunded.Thereismuchpotentialinthisroomwithpeoplewantingthingstobedone.

Peter:Howcanwemakethecommitteeeffective?

Allison:Hergrouphassignificantexperienceworkingwithlimitedresources.Shecanprovideinputwithrespecttomaximizingefficiencywithwhatwehaveavailable.Manyothersinthegrouphavesimilarexperience.

Ruth:Therearesimilargroupswhoareusingstudentfellows.

Peter:WehavehaddiscussionsaboutAPECS,whoweshouldlinkto.Thereisinterestinthisgroupaboutdatamanagement.

Lynn:ThroughdaytodaydatacenteractivitiescouldbecontributingtovalidationactivitiesrelatedtoADC,suchastestingADIwgmetadatasuite?

Ruth:Withrespecttonetworking,youmayconsiderratifyingtheDeclarationonDataCitationofCOPDESS.

Peter:Ihavebeenaskedtoendorseproposals.Whendoingso,IhavesimplyrecognizedtherelationshipbetweentheprojectandtheobjectiveofADCratherthanprovidinganystatementonthequalityoftheproposalorvalue.Movingforward,weshouldconsiderthevalueofthistoADCortheparentbodies?PerhapsevaluateintermsoftheproposalspotentialtocontributetoADCgoals?

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Goals Proposed for Year 2 Itemsbetweensquarebracketswouldbenicetoachieve,butwillonlybedoneiftimepermits

• Interoperability–therehastobefundingbeforethiscanbedone.ThismayalreadyhavebeendonebySIOS.

• ArcticDataEcosystemmapping–PeterPulsifero EstablishadatamodelincorrelationwithADCandEUPolarNeto BasicPrototype,thismaybecoevolvedwithSAONCommitteeonObserving

Networks• Metadata–JulieFridell

o Preliminarysetofelementstodistributetoexpertsgroups(john,Stein,Alex,Øysterin,ColleenPeterG.AllisonG.,HinoriYabuki,Jan)(+SCADM)(withintwomonths)

o Thenreviewbyfullcommittee(s)(Endofyear)o Reviewwithbroadercommunity(PolarMailingList)6weeks’noticeo Publishrecommendationso [Validaterecommendations(ieADIwgtools)]o [Createalistofadheringo datacenters/users]o [DummiesGuidetosharingmetadata]

• Connectionwithothergroups–Øystein

Organisation PersonRDA RuthDuerrGEO/GEOSS JullieFridell,PeterPulsifer(,JanReneLarsen)EUPolarnet UlfJonsellYOPP/WIGOS/GCW

Øystein

EarthCube LynnAGU RuthDuerrESIP PeterPulsifer,RuthDuerr,John,PeterFAPECS ColleenStrawhackerIASSA ColleenStrawhackerSCADM Throughthemanyjointnationalrepresentatives

• DataPublicationandCitation–AlexTateo EndorsePrincipleso EndorseCOPDESS(CoalitiononPublishingDataintheEarthandSpace

Sciences)o Populatearcticdc.orgmenu‘DataPublication’withalinktotheBASpageand

otherrelevantlinks.o Linktocommunity(ESIP/RDA/COPDESS)(Ruth)

! IODE/IOC–OceanDataPublicationCookbook(addreference)

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! ESIPGuidelinesfordatacitation• Outreach(ColleenS.,ShannonV.,AntonvdP.,HaldórJ.identifiedaskeyparticipants)

o Finishandlaunchnewwebsiteo Createoutreachmaterials

! Logo/styleset,posters,slides! Communicatetothecommunitythebackground,skillsofADC(i.e.

scientificcapacityaswellasDM)o Alistofwherescientistsshouldbesubmittingdata(ShannonV.)(checkWDS)o EstablishTwitter;FaceBook;LinkedIn(Hashtag:PolarDataArcticData)o APECS(relatestoconnection)o GISdayNovember18th

• BecomememberofWDS(WorldDataSystem)o ADCcouldbeanassociatemember,thismeansnorequirementsorreportingo Howtojoin:

! Expressionofinterest! LetterofAgreement! Representative! Briefdescriptionofdataactivities

o Wewillapply• MovingPICforward(PIC)(MarkParsons)

o CopyEthicsandNormstoADCwebsite(Marten)o Workplanre.legalandusageincontext(e.g.publicmark)(possiblyCarolyn

Dubois)o Cloudanddiscovertool-support(referenceGitHub)o HowToonbadgingmethods(Ruth)

• Sustainabilityplan(HalldórJ.)o DavidArthurs

• RepositoryofDataManagementPlans(website)(partnershipwithSCADM)(BobArko)

ADC Steering group candidates Accordingtothe-tobefinalized-GovernanceandAdministrativemodelthesteeringgroupshouldconsistof4people:

• Chair–PeterPulsifer• Vice-Vhairs

o Outreach–SteinTronstadConnectingwithothergroupsandsocialmediaTheoriginalcandidatewasColleenStrawhacker,sincebothsheandPeterarefromtheU.S.andtheSGshouldconsistofnationalrepresentativesfromdifferentcountriessheisnoteligible.

o Secretary–MartenTacomaOrganisemeetings,managesystemslikeTrelloandgoogledocs

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• Thepreviouschair–Sincethereisnopreviouschairyetthispositionwillnotbefilledthisyear

Working with SCADM OnpointswheredevelopmentsintheArcticandAntarctic(should)gointhesamedirectionandwherebothSCADMandADChaveworkingprograms,thesewillbealignedtopreventunneededoverlapandresultswillbesharedbetweenthegroups.TheaimofthecooperationistomakesurethestandardswillbeassimilaraspossiblebetweentheArcticandAntarcticandreduceredundancy.

Thepolardatalist(https://nsidc.org/mailman/listinfo/polardata)canbeusedforgeneraldiscussions.itmightbeusefulforADCtoalsoestablishaseparatelistfor‘internal’communication.

Thememorandumofcooperationwillbefinalizedinthecomingperiod.

Next meeting

Thenextmeetingwillbecombinedwithasuitableactivity,somepossibleoptionsare:

- ArcticObservingSummit(intersessional)- DataScienceWeek- InconjunctionwithArcticCircleinIceland

ThenextjointmeetingwithSCADMisplannedin2017inconjunctionwiththe3rdPolarDataForumshouldonebeorganized.Ifnot,analternativewillbeestablished.