Report Card Guide Grades PR-6 - ednet.ns.ca Card Guide Grades PR-6 Quick Reference Guide October 17, 2016 1 Teachers of grades Primary to Six create the report card by entering Learner

Nova Scotia Public Education System

Report Card Guide Grades PR-6 Quick Reference Guide

Revision Date: October 17, 2016


September 19, 2016

1 Entering values into the Gradebook ............................................................................................................1

Entering the Learner Profile Comment as the homeroom teacher ...........................................2

Entering the Social Development/Work Habits Values ..............................................................2

Entering Subject Comments and Grades for Integrated language Arts / Language Art Strands .3

Entering Grades for Integrated Mathematics/ Mathematics ....................................................4

Entering Grades and comments for Music and Physical Education ............................................4

1.6.1 Entering Grades for Remaining Courses ..........................................................................................5

2 Notice of Completion ...................................................................................................................................6

3 How the Comment and Score Inspector Works ..........................................................................................6

3.1 Navigation in the Comment and Score Inspector ................................................................................7

4 Manually Entering Grades ............................................................................................................................7

4.1 Comments for the Learner Profile .......................................................................................................7

4.2 Comments for Social Development/Work Habits ................................................................................7

5 Comments ....................................................................................................................................................8

5.1 Smart Text – (Recommended Method) ...............................................................................................9

5.2 Smart Pronouns – (Not Recommended but Still Supported) ...............................................................9

5.3 Personal Comment Bank ......................................................................................................................9


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Teachers of grades Primary to Six create the report card by entering Learner Profile comments and values in

for social development/work habits, subject/strand grades and academic comments into the gradebook.

Depending on the grade and subject, different values must be entered into the Gradebook.

Grade Level

Learner Profile Comment

Social Development/ Work Habits

Strands for ELA/FLA

Mathematics Grade Academic Comments:

Primary Learner Profile Comments are entered in the Homeroom Attendance Only AM PR to 6. Learner Profile Comments for Music and Physical Education are entered in the respective classes in the Learner Profile column.

Developmental scale values are selected in the Homeroom Attendance Only AM PR to 6: Well Developed Developing Needs Development Not Applicable

N/A N/A N/A Integrated Language Arts and Integrated Mathematics will have academic comments each term. Physical Education and Music will have academic comments in each term.

1-3 Integrated Language Arts will report a letter grade for each of the 3 strands, in each term.

A

B

C

D

INS

Integrated Mathematics will report an overall Letter grade in each term.

A

B

C

D

INS

Music and Phys. Ed. report using a developmental scale. Well Developed Developing Needs Development Insufficient Evidence

Integrated Language Arts and Integrated Mathematics will have an academic comment each term. Physical Education and Music will have academic comments in each term.

4-6 Learner Profile Comments are entered in the Homeroom Attendance Only AM PR to 6. Learner Profile Comments for Music and Physical Education are entered in the respective classes in the Learner Profile column.

Developmental scale values are selected in the Homeroom Attendance Only AM PR to 6. Well Developed Developing Needs Development Not Applicable

Integrated Language Arts will report a letter grade for each of the 3 strands, in each term.

A

B

C

D

INS

Integrated Mathematics will report an overall Letter grade in each term.

A

B

C

D

INS

All other subjects report each term using a developmental scale: Well Developed Developing Needs Development Insufficient Evidence

All subjects have an academic comment in each term.

1 ENTERING VALUES INTO THE GRADEBOOK

1. In the Gradebook, select the year or term from the Classes section and the correct Reporting Term for the report card being generated. If the wrong year or


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reporting term is selected then the values you enter in the Gradebook will not be displayed on the report card.

2. Click the Scoresheet tab.

3. Click the Final Grades tab. A series of columns are displayed.

ENTERING THE LEARNER PROFILE COMMENT AS THE HOMEROOM TEACHER

Under the Classes section, click on the Homeroom Attendance Only AM PR to 6 class. Enter the Learner Profile comment (up to 450 characters) in the first column: Learner Profile. See Section 4 on How the Score Inspector Works or Section 5 on how to manually input

comments and grades.

After a comment is entered a small blue C is displayed in the Learner Profile Comment column.

ENTERING THE SOCIAL DEVELOPMENT/WORK HABITS VALUES

After a comment has been made for the Learner Profile, the next series of columns contain the Social Development/Work Habits items of the Learner Profile.

Right mouse click and scroll to Grades and select the appropriate code for each student. To use the Score Inspector, please see Section 3 on how to use the Score Inspector or Section 4 on manual input.

The Learner Profile codes are as follows: (Note that the codes appear abbreviated in the Gradebook but will display using the full wording on the report card)

WD - Well Developed D - Developing


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ND - Needs Developing N/A -Not applicable

ENTERING SUBJECT COMMENTS AND GRADES FOR INTEGRATED LANGUAGE ARTS

/ LANGUAGE ART STRANDS

Under the Classes section, click on the Integrated Language Arts class for P-3 or Language Arts Class for 4-6.

The first column is for the Comment for the subject. Right mouse click in the column in line with the first student to bring up the Comment

Inspector, enter your comment, See Section 3 on How the Score Inspector Works or Section 4 for manual data entry.

After a comment is entered a small blue C is displayed in the Subject Comment column.

The columns following the Comment column (until you get to the Curriculum Outcome column) are the strands, enter the grades (A,B,C,D or INS) for each strand. See Section 3 on How the Score Inspector Works or Section 4 on Manually Entering Grades.


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ENTERING GRADES FOR INTEGRATED MATHEMATICS/ MATHEMATICS

Under the Classes section, click on Integrated Mathematics for P-3 or Mathematics for 4-6. The first column is for the overall letter grade for the subject. Select the appropriate grade

(A,B,C,D or INS) for each student. See Section 3 on How the Score Inspector Works or Section 4 on Manually Entering Grades.

The next column is for the academic comment. Right mouse click in the column in line with the first student to bring up the Comment Inspector and enter your comment, See Section 3 on How the Score Inspector Works or Section 4 on Manually Entering Grades.

ENTERING GRADES AND COMMENTS FOR MUSIC AND PHYSICAL EDUCATION

Music and Physical Education Teachers will enter the Learner Profile Comments, the subject

comment and grades under the corresponding columns for their respective courses.


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1.6.1 ENTERING GRADES FOR REMAINING COURSES

Teachers of grades P-3 do not add grades or comments for any subjects other than Integrated Language

Arts, Integrated Mathematics, Music and Physical Education.

Teachers in grades 4-6 enter grades and comments for all subjects. The first column in the subject area is for

the grade, followed by the subject academic comment. (Note: Letter grades are used for Mathematics and

Language Arts; the Developmental Scale is used for all other subjects).


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2 NOTICE OF COMPLETION

When comments and grades for all students are complete for every class, including the Homeroom class,

click on the box that displays the term in progress.

In the window Final Grade Completion Status, check the box to indicate that all final grades are entered. Enter any comments (for Administration only) and click OK. The box will then display Grades Complete for the selected term.

3 HOW THE COMMENT AND SCORE INSPECTOR WORKS

Please see Section 5 for important information on Comments

The Comment and Score Inspector is a tool that allows easy navigation between students and

columns. You are able to move from student to student by using the down arrows or move between columns using the left and right arrows. Depending on the tab you are in, the Inspector will enable teachers to toggle between students in the class or across columns for one student at a time to enter a comment and a score.

• To access the Comment and Score Inspector right click next to the students’ name while in the Comment column or the Grade column for either the Learner Profile or the subject areas for a course.

• Select Show Comment Inspector.


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3.1 NAVIGATION IN THE COMMENT AND SCORE INSPECTOR

To move from one column to the next use the right and left set of

arrows in the Inspector; to move between students use the up and

down arrows.

For example, you can either choose to stay within one column and

move between students by clicking the up and down arrows, such

as entering comments for each student in the class; or you can

move between the columns for one student to enter the comment

and grade by clicking on the left and right arrows to move across

the Grade and Comment columns for that student.

When the Comment Inspector changes to the Score Inspector

there are two more navigation arrows. These arrows will allow you

to scroll through the grade values. The highlighted grade is the one that will be the grade

assigned to the student. Use the column or student arrows to move to the next column

or student. Or you can select the grade from the list presented in the Inspector box.

Each time you navigate away from the Scoresheet page you will be asked if you wish to

save your changes.

4 MANUALLY ENTERING GRADES

If you choose NOT to use the score inspector to enter the comments or grades, follow

these steps:

4.1 COMMENTS FOR THE LEARNER PROFILE

1. Select the Homeroom Attendance AM for PR to 3 or for Grades 4-6 select Homeroom

Attendance AM.

2. Right mouse click in the Learner Profile column in line with the first student, select Show

Comment Inspector, enter or select your comment and click Close.

3. Move down to the next student and enter the comment, continue until all the students in the class

are complete.

4.2 COMMENTS FOR SOCIAL DEVELOPMENT/WORK HABITS

1. Select the first Social Development/Work Habits column in the Learner Profile.

2. Right mouse click, scroll down to Grades and select the code applicable to that student.

3. You can then move to the next column to the right OR move down to the next student and select

the grade for the same Development/Work Habits.

4. Continue until all the Development/Work Habits for all students are complete.

Comment Inspector 1

Score Inspector 1


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5 COMMENTS

The approximate number of characters that will be displayed on the report cards for the comments are:

Grades PR -6 Comment Lengths

Grade Level Learner Profile

Learner Profile for Music and Phys Ed.

Integrated Language Arts

Integrated Mathematics

Music and Phys Ed. Subject

Primary 450 250 1000 1000 700

1-3 450 250 1000 1000 600

Grades 4-6 Comment Lengths

Learner Profile

Learner Profile for Music and Phys Ed.

English and French Language Arts

Mathematics Music and Phys Ed. Subject

Grades 4-6 Other Subjects

450 250 1000 1000 600 600

Make no te of the comment character count underneath the Comment box. The number

of characters available decrease as you start entering a comment. When there are no more characters left an error message is displayed stating the number of characters have exceeded the limit. When using existing comments that exceed the character count limit, a warning message is displayed underneath the comment stating how many characters have exceeded the limit. Characters that exceed the character count limit will not be displayed on the report card.

When writing comments you may use either Start Text or Start Pronouns. (Please see Table 6.1 and 6.2 for a listing). Start Text is converted directly in the gradebook and will provide accurate character counts for comments. However, Smart Pronouns are not converted in the gradebook and are only translated within the coding and printing of the report card. As a result, Smart Pronouns will not provide accurate character counts in the gradebook.


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Be aware of the length of your comments because the counter may not be a definitive

number of actual characters that are printed on the report cards depending on the smart

pronouns used in the comment. (i.e. Using the Smart Pronoun ~(he/she) will use 9 characters

in your comment box but will only use either 2 or 3 characters when the comment actually prints

within the report card).

Please note that all existing smart pronouns will still work. You may continue to use the existing functionality or you can use the new functionality.

Benefits of using the new smart text are:

• Presentation and storing of the actual text so that you have more accurate character counts.

• This new feature can be used by all teachers in all grade levels.

5.1 SMART TEXT – (RECOMMENDED METHOD)

<first name> note: there is no underscore <last name, first name> <first name last name> <preferred name> <last name> note: there is no underscore <he/she> <his/her> <him/her> <He/She> <His/Her> <Him/Her>

5.2 SMART PRONOUNS – (NOT RECOMMENDED BUT STILL SUPPORTED)

5.3 PERSONAL COMMENT BANK

Please refer to the user guide on the iNSchool website Teachers>User Guides>PowerTeacher

Gradebook>Using the Personal Comments Bank.

~(He/She) ~(son/daughter)

~(he/she) ~([01]first_name)

~(His/Her) ~([01]last_name)

~(his/her) ~([01]lastfirst)

~(him/her) ~([01]Grade_level)

~(Son/Daughter) ~([01]Home_room)

https://inschool.ednet.ns.ca/sites/default/files/inschool/using_the_personal_comments_bank-inschool_user_guide-_using_the_personal_comments_bank.pdf


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1. Click Tools, then Preferences in the menu bar. 2. While on the Comment Bank tab, click the Add button. 4. Enter a Comment and select the a Smart Text field where appropriate.

Documents

Report Card Guide Grades PR-6 - ednet.ns.ca Card Guide Grades PR-6 Quick Reference Guide October 17, 2016 1 Teachers of grades Primary to Six create the report card by entering Learner