RENMARK NETBALL CLUB INCORPORATED...Netball Association. 2.1.4 To act for its members in all matters pertaining to netball and the control thereof. 2.1.5 To educate, train, coach and

RENMARK NETBALL CLUB INCORPORATED

Updated November 2016

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CONSTITUTION

AND

BY-LAWS

The Constitution of the Renmark Netball Club Incorporated

Contents

1. Name

2. Objects

3. Powers

4. Colours

5. Membership

6. Admission to Membership

7. Termination of Membership

8. Discipline

9. Management of the Club

10. Powers of the Club

11. Powers of the Committee

12. Meetings

13. Voting

14. Committees

15. Finance

16. Financial Year

17. Audit

18. Common Seal

19. Enforcement of Constitution and By-Laws

20. By-Laws

21. Alterations to the Constitution and By-Laws

22. Disbandment

23. Indemnity

24. Interpretation of Constitution and By-Laws

By-Laws of the Renmark Netball Club Incorporated

Contents

1. Affiliation 2. Property 3. Club Uniform 4. Life Membership 5. Resignation of Members 6. Conduct of Members 7. Fees 8. Order of business at the Annual General Meeting 9. Order of business at Committee Meetings 10. President

11. Vice President

12. Secretary

13. Treasurer

14. Committee

15. Public Officer

16. Registrar

17. Riverland Netball Association Delegate

18. Publicity and Social Media Officer

19. Fundraising Coordinator

20. Sponsorship Officer

21. Canteen Manager

22. Senior and Junior Coordinator

23. Uniform Coordinator

24. Trial Coordinator

25. Selector and Scribe

26. Court Coordinator

27. Umpires and Games Coordinator

28. Coaches

29. Development Team Coach

30. Team Manger

31. Trophy Steward

32. Social Events Coordinator

33. Team appointments

34. Selection of players

35. Nomination of teams

36. Registration of players

37. Returning from injury

38. Complaints

39. Umpires

40. Eligibility for trophies and finals

41. Neglect or refusal to play

42. Child protection

Renmark Netball Club Inc. Constitution

1. NAME 1.1 The name of the club shall be Renmark Netball Club Incorporated (herein after

referred to as the “Club”).

2. OBJECTS 2.1 Objects of the Club shall be:

2.1.1 To encourage and promote the game of netball for women, senior and junior.

2.1.2 To affiliate with any netball body/s that can offer the club and its players the

opportunity to play in structured competitions with pathways into higher levels of participation including state representation for members.

2.1.3 To abide by the official playing rules of the International Federation of Netball

Associations and the interpretation thereof as determined by the All Australia Netball Association.

2.1.4 To act for its members in all matters pertaining to netball and the control

thereof.

2.1.5 To educate, train, coach and encourage members of the Club in all facets of netball.

2.1.6 To promote good fellowship amongst those interested in netball.

2.1.7 To do all such other things and acts conducive to the furtherance of the

objectives and interests of the Club.

3. POWERS 3.1 The Club shall have the following powers:

3.1.1 To raise money by subscriptions and levies and by such other methods, as

from time to time as the Committee shall see fit.

3.1.2 To purchase, take over or lease, exchange, hire or otherwise acquire any real or personal property, which may be deemed necessary or convenient for any of the objects of the Club.

3.1.3 To invest the moneys of the Club not immediately required in a high interest

savings account with the banking institution used by the Club.

3.1.4 To become affiliated with or subscribe to other associations or bodies whose objects are similar to the objects of the Association and if thought fit, to withdraw or retire from any such other association or body.

3.1.5 If thought fit obtain raffle permits and such other licences as may be considered

of benefit to the Club.

3.2 It is the intention that each and all the powers specified in the preceding sub-clauses shall be in no way limited or restricted by reference to or inference from the terms of any other sub-clauses, or of the main objectives as first mentioned.

3.3 The Association shall have all the powers conferred by section 25 of the act.

4. COLOURS 4.1 The colours of the Club shall be blue, mauve and white.

4.2 All garments must be approved by the Committee.

5. MEMBERSHIP 5.1 Membership of the Club shall consist of:

- Playing Members who pay all fees/subs required of them. - Non-playing Honorary Members. - Life Members.

5.1.1 Non-playing Honorary Members are those people who sit on the Committee or

hold an approved coaching position (as set by the Committee).

5.2 All players of the Club shall be amateurs as defined by “The All Australia Netball Association.”

5.3 The Executive Committee shall comprise a President, Vice President, Secretary and

Treasurer.

5.4 The Committee shall consist of persons appointed at the Annual General Meeting.

5.5 Life Members shall have given the Club distinguished service for playing, coaching, umpiring, and/or management and shall be nominated by a Club Member to the Executive Committee and be appointed by two-thirds majority of the Committee Members. They shall, during the continuance of their life, be entitled to all rights and privileges of membership.

5.6 Being a member of the Club entitles members to vote at the Annual General Meeting

and Special General Meetings and enables members to be eligible to be on the Committee and Executive Committee.

6. ADMISSION TO MEMBERSHIP

6.1 Each person admitted to membership with the Club, as well as officials (including Umpires and Team Managers) who are involved with or represent the Club shall:

6.1.1 Be bound by the Constitution and By-Laws of the Club.

6.1.2 Become liable for such fees, subscriptions and levies as may be fixed by the

Committee.

6.1.3 As a player, wear the official playing uniform during any matches for premiership points or at netball carnivals.

6.2 The subscription of all classes of members shall be determined year by year at the

Annual General Meeting. Subscriptions are non-redeemable. If a player commences after half way into a season, subs can be adjusted at the discretion of the Committee if requested in writing.

7. TERMINATION OF MEMBERSHIP

7.1 Membership shall be terminated by any one of the following events:

7.1.1 Resignation of a Player, Coach, Umpire, Committee Member or Life Member.

7.1.2 Death in the case of individual membership.

7.1.3 Winding up of the Club. At the time of lodging an application to wind up, any

Member may at the discretion of the Committee, remain liable for all prescribed fees, subscription and/or levies incurred up to the time of lodging the application to wind up.

7.1.4 Expulsion when in the opinion of the Committee a member’s conduct is

discreditable or injurious to the character or interests of the Club.

8. DISCIPLINE 8.1 The Committee may expel from the Club or otherwise punish or penalise any

member whose conduct, in the opinion of the Committee, is discreditable or injurious to the character or interests of the Club.

8.1.1 During their suspension, a member shall not be entitled to exercise any right or

privilege conferred on a member under the rules.

8.2 Before any member is expelled or otherwise punished or penalised, their conduct shall be investigated by the Executive Committee (excluding any members who have a conflict of interest), who will then make recommendations to the Committee, and the member shall be given the opportunity to defend themselves and to justify or explain their conduct.

8.3 Provided that a quorum is established from the Committee present when the matter

is tabled for discussion, and it is of the opinion that the member has been guilty of such conduct or action as aforesaid, then it may expel or suspend the person from membership or otherwise punish or penalise the member.

8.4 Should any member fail to appear at any enquiry conducted under sub-clause 8.2 hereof or any adjournment thereof, the Committee may proceed in that member’s absence to conduct the said enquiry and to make its findings as herein before empowered.

8.5 Should any member be expelled they shall have the right of appeal to a Special General Meeting of the Club. This meeting shall be called by the Secretary by notice within fourteen days of the receipt of the notice of appeal and the decision of such Special General Meeting shall be conclusive and shall not be questioned in any manner or place whatsoever.

9. MANAGEMENT OF THE CLUB

9.1 Management of the Club shall be vested in the Committee elected from members at

the Annual General meeting of the Club. This comprises of Executive Committee (President, Vice President, Secretary and Treasurer) and all other elected Committee Members (or members subsequently co-opted when insufficient nominations are received to fill the positions declared vacant).

9.2 All members of the Committee must be members of the Club.

9.3 Nominations for positions of President, Vice President, Secretary and Treasurer shall

be in writing. Each nomination must be received by the Secretary prior to the Annual General Meeting and must be signed by the nominee to indicate their willingness to fill the position. Such nominations shall be proposed and seconded by two members at the Annual General Meeting.

9.4 If no valid nominations for any position are received or if there are insufficient valid

nominations received for the positions to be filled, the Chairperson shall call for nominations at the Annual General Meeting and such nominations shall be proposed and seconded by two members at the Annual General Meeting.

9.5 All Members of the Committee shall be eligible for re-election or re-appointment

provided the President and Treasurer shall not be eligible for immediate re-election to the same office after holding that position for five consecutive terms unless special dispensation is granted by a majority of members present at the Annual General Meeting.

9.5.1 When two or more nominations are received for a designated position an

election by secret ballot shall be conducted. The result of the ballot shall be made known as soon as practicable at the Annual General Meeting.

9.6 The President so appointed shall assume office immediately after completion of the

elections and the remaining Members so appointed shall assume office immediately at the conclusion of the Annual General Meeting. All shall hold office until the next Annual General Meeting.

9.7 Should any vacancy occur in the Executive Committee other than in the normal course of elections, the Committee shall fill such vacancy from the members of the Committee and such member duly elected, shall hold office for the unexpired portion of their predecessor’s term.

10. POWERS OF THE EXECUTIVE COMMITTEE

10.1 The Executive Committee may exercise all such powers of the Club and carry into effect all such objects of the Club without limiting the generality of the preceding words and in addition to the power to:

10.1.1 Oversee the overall running and management of the Club.

10.1.2 Make recommendations to the Committee as necessary to ensure the smooth

running of the Club.

10.1.3 Administer the finances of the Club.

10.1.4 Appoint the bankers of the Club.

10.1.5 Open bank accounts for specific purposes and to transfer from one account to another, and to close any such account.

10.1.6 Adjudicate on all matters brought before it, which in any way effects the Club or

the game of netball.

10.1.7 Cause minutes to be made of all proceedings at the Annual General Meeting, Special General Meeting, Executive Committee Meetings and Committee Meetings.

10.1.8 Appoint such Sub-Committees as it thinks fit and define the functions thereof.

10.1.9 Appoint such officials as it thinks fit and to define their duties.

10.2 All decisions by the Executive Committee shall be binding on all members.

11. POWERS OF THE COMMITTEE

11.1 The Committee may exercise all such powers of the Club and carry into effect all

such objects of the Club without limiting the generality of the preceding words and in addition to the power to:

11.1.1 Make recommendations to the Executive Committee as necessary to ensure

the smooth running of the Club

11.1.2 Fix fees, levies and subscriptions payable by Players, Coaches, Umpires, Life Members and to enforce payment thereof.

11.1.3 Fix the manner in which banking accounts shall be operated upon and

nominate the President, Vice President, Secretary and Treasurer as signatories, two of which are required on each cheque as authority for withdrawal of funds from any account.

11.1.4 Direct the Executive Committee to open bank accounts for specific purposes

and to transfer funds from one account to another and to close any such account.

11.1.5 Adjudicate on all matters brought before it, which in any way effects the Club or the game of netball.

11.1.6 The Committee may promote, hold or regulate netball meetings, competitions and matches and offer, give or contribute towards prizes, medals and awards and promote fundraising ventures and may in case of urgent necessity put off or postpone any such netball meeting, competition or match or fundraising venture.

12. MEETINGS 12.1 Annual General Meeting

12.1.1 The Annual General Meeting of the Club shall be held prior to the

commencement of the next season.

12.1.2 The Secretary shall give at least fourteen days’ notice of the Annual General Meeting to the Club members as well as a notice in the local media.

12.1.3 Notice of the Annual General Meeting shall be accompanied by a copy of any

proposed alterations or additions to the Constitution and By-Laws.

12.1.4 A quorum shall consist of eleven members being present.

12.1.5 A proxy received in writing prior to the commencement of the meeting will be exercised by the President unless instructed otherwise by the member.

12.2 Election of Officers

12.2.1 Vacancies in offices of the Club shall be filled at the Annual General Meeting following the occurrence of such vacancy.

12.2.2 Each candidate for election shall be nominated by a proposer and seconder

and endorsed with the consent of the candidate to act.

12.2.3 The nomination shall specify the office for which the candidate in nominated.

12.2.4 No person shall remain a member of the Committee whilst being a member of the Committee of any opposing netball club.

12.2.5 If no more persons are nominated for any office than there are vacancies, the Chairperson of the Annual General Meeting shall declare such persons duly elected.

12.2.6 In case there shall be more candidates than vacancies, the election shall be by secret ballot nominated by the Chairperson. The Chairperson of the meeting at which any election takes place shall give all necessary directions and cause to be entered the results of such election.

12.2.7 Notwithstanding anything herein contained, all Officers of the Club shall be deemed to continue in office until their successors shall have been duly elected under these rules.

12.2.8 Where a vacancy shall occur in any office between two Annual General Meetings, the Committee shall have the power to appoint a person to fill such vacancy until the next Annual General Meeting.

12.2.9 All Officers shall retire at the Annual General meeting but shall be eligible for re-election.

12.2.10 Any officer wishing to retire prior to the next Annual General Meeting must notify Committee in writing.

12.3 Special General Meetings

12.3.1 Special General Meetings may be called: i. At the request of the President ii. At the request of the Executive Committee iii. By notice in writing signed by at least eleven members of the Club.

12.3.2 Such Special General Meetings shall be held within one month of such a request and the Secretary shall give at least fourteen days notice in writing of the date of the Special General Meeting to Club members when possible.

12.3.3 Notice of a Special General Meeting shall set out clearly the business for which the meeting has been called and no other business shall be dealt with.

12.3.4 Members entitled to attend the Special General Meeting will be notified by the Executive Committee.

12.3.5 A quorum shall consist of eleven members being present.

12.4 Executive Committee Meetings

12.4.1 The Executive Committee shall meet as required.

12.4.2 A special meeting of the Executive Committee may be called at the direction of the President, or in his/her absence, the Secretary.

12.4.3 A quorum shall be three members present, two of which shall include the President and either the Secretary or Treasurer.

12.4.4 Executive Committee may conduct business on behalf of the Committee in circumstances deemed necessary.

12.5 Committee Meetings

12.5.1 The Committee shall meet monthly during the period following the Annual General Meeting to September and/or as required.

12.5.2 A special meeting of the Committee may be called at the direction of the

President, or in his/her absence the Secretary.

12.5.3 If a Committee member misses three consecutive Committee meetings, the Committee has the right to terminate the said person’s position and a replacement shall be appointed by the Committee for the unexpired term of office.

12.5.4 The Secretary shall give each Committee member at least seven days’ notice of the date of any Committee meeting except in special circumstances when it

is impossible to give the time stated. The notice shall specify the general nature of the business to be dealt with.

12.5.5 A quorum shall consist of seven members being present, two of whom shall include the Executive Committee.

12.5.6 At the commencement of each season the Committee shall decide who has access to email and social media for that season.

12.5.7 All members are under obligation to keep all discussions confidential at all times and not conduct any business or hold any discussions without instruction of Committee. Breach of this will incur disciplinary action.

13. VOTING

13.1 Voting Powers at the Annual General Meeting, Committee Meetings and Special General Meetings shall be:

13.1.1 The President shall have a casting vote only.

13.1.2 Except for juniors (under the age of 18 years), each member present at the

meeting shall be entitled to one vote. Juniors are not eligible to vote.

13.2 Voting Powers at Executive Committee meetings shall be:

13.2.1 The President shall have a casting vote only.

13.2.2 Each other Executive Committee member present shall have one vote.

13.3 Method of Voting

13.3.1 A motion must be carried by a majority of those members present and voting. 13.3.2 Voting shall be by a show of hands unless any member present requests a

ballot.

13.3.3 Voting on appointments shall be by secret ballot, where more than two nominations have been received for a position and a preferential voting system shall be used:

i. The Secretary shall act as returning officer and scrutineer, providing it

remains impartial.

ii. The Secretary shall distribute and collect the ballot papers.

iii. The Secretary counts the ballot papers under supervision of one other

Executive Committee Member who shall record the result and

announce the names of the successful candidates.

iv. Ballot papers and result slips shall be destroyed by the Secretary

immediately after the meeting.

13.3.4 Members who are not financial on September 30th of the year preceding the Annual General Meeting shall not be entitle to vote.

13.3.5 Members shall be entitled to vote at any special meeting.

14. SUB COMMITTEES

14.1 The Executive Committee shall have power to appoint special and adhoc

committees (and members) as required and delegate to such committees such power, as it may deem necessary.

15. FINANCE

15.1 All funds of the Club shall be deposited in the accounts of the Club to be held at a nominated bank.

15.2 All accounts due by the Club shall be paid by cheque after having been passed for

payment at the Executive Committee meeting or in the case of urgency authorisation by the President and Secretary.

15.3 All cheques must be signed by any two signatories of the four registered, who will be the President, Vice President, Secretary and Treasurer.

15.4 The Treasurer shall not exceed the approved petty cash limit of $20.00 without the consent of the Executive Committee and shall keep a record of expenditure in a Petty Cash Book,

15.5 The Committee shall cause true accounts to be kept of all moneys received and expended and of matters in respect of all properties, assets and liabilities.

15.6 A Statement showing the financial position of the Club shall be tabled at each Committee meeting.

15.7 The Treasurer shall submit to the Annual General Meeting a statement of Income and Expenditure. An Auditor’s report shall be attached to such financial statement.

15.8 The Committee may accept any composition or any security for a debt or any property claimed and may allow any time for payment of any debt and may compromise, abandon, submit to arbitration or otherwise settle any debt account claim or thing.

16. FINANCIAL YEAR

16.1 The Financial Year of the Club shall commence on the first day of November and end on the 31st day of October each year.

17. AUDITOR

17.1 There shall be one or more Auditors (not members of the Committee) who shall be elected annually at the Annual General Meeting. Such Auditor/s shall audit accounts and have power to call for the production of all books, papers, accounts and documents relating to the affairs of the Club. The Committee shall have power to fill any temporary vacancy in the office of Auditor.

18. ENFORCEMENT OF THE CONSTITUTION AND BY-LAWS

18.1 The authority of the Club shall extend to and be recognised by all members.

18.2 The Executive Committee, with the support from the Committee, shall have power to enquire into, deal with and adjudicate upon all questions and disputes as to the

interpretation of this Constitution and any ruling or By-Laws made hereunder upon any complaint made to it of misconduct detrimental to the policy, interests or welfare of the Club by any person or member. The Executive Committee, with the support from the Committee, may caution, suspend or otherwise deal with the person or member concerned. Its decision shall be binding on all parties concerned.

18.3 All enquiries into any Club matter shall be conducted in a fair and impartial manner having regard to the principles of natural justice. All concerned parties shall be entitled to be heard.

18.4 All complaints or disputes shall be made in writing to the Secretary.

19. BY-LAWS

19.1 The By-Laws of the Club shall be made for the purpose on enlarging upon, extending and developing the provisions of the Constitution and the interpretation thereof, and shall be attached to the Constitution as an Appendix.

20. ALTERATIONS TO THE CONSTITUTION AND BY-LAWS

20.1 No alteration, repeal or addition shall be made to the Constitution and any By-Law except at the Annual General Meeting or Special General Meeting.

20.2 Notice in writing of all motions to alter, repeal or add to the Constitution and By-Laws

shall be signed by the proposer and seconder and sent to the Secretary at least two weeks before the Annual General Meeting or Special General Meeting.

20.3 The Secretary shall distribute such notice of the date of the meeting not less than fourteen days before the meeting is held.

20.4 Such motions or any part thereof shall be of no effect unless passed by a fifty percent plus one majority of the members present and voting at the meeting.

21. DISBANDMENT 21.1 The Club shall not disband unless with the consent of three-fourths of its members.

Motion to disband the Club, signed by the proposer and seconder shall be submitted in writing to the Secretary. Such notice will be dealt with at the Annual General Meeting of the Club or a Special General Meeting.

21.2 If carried by the necessary three-fourths majority of all members present and voting

at the meeting, notice to disband the Club shall be forwarded to the South Australian Netball Association.

21.3 The Executive Committee shall proceed forthwith to realise all the assets of the Club and after payment of all outstanding debts and liabilities, shall transfer the balance to another Club having similar objects, or to a charity, as the member shall have determined.

22. INDEMNITY

22.1 This Constitution shall repeal all previous regulations but except as specifically provided shall not affect any rights, duty or liability or any matter or thing done or commenced, acquired or imposed under the previous Constitution.

22.2 Unless otherwise determined, the members of the Executive Committee and the

Committee of the Club and any person holding any office or position under the authority of the Executive Committee shall be deemed to be the Trustees of the Club.

22.3 Every Trustee of the Club shall be indemnified by the Club against all costs, losses and expenses which such Trustees may incur by reasons of any act done bona fide by such Trustee in the discharge of their duty relating to their authority except losses brought about by their own dishonesty or negligence.

22.4 Where the Club incurs a penalty or expense as the result of negligence or conduct of a member, the member may be called upon by the Committee to make good such loss or expenditure. Failure to indemnify the Club shall exclude that member from being eligible to receive a trophy(s) and deem that member unfinancial.

23. INTERPRETAION OF CONSTITUTION AND BY-LAWS

23.1 If any matter shall arise for which the Constitution and By-Laws do not provide or if there be doubt as to the interpretation thereof the Committee shall have the final and conclusive right to determine the matter and reaching such determination shall have regarded to the Constitution and Rules of Netball SA and any such determination of Committee shall be conclusive and binding upon all members.

APPENDICIES:

1. By-Laws of the Renmark Netball Club Inc.

2. Player Code of Conduct

3. Coach/Manager Code of Conduct

4. Parent and Supporter Code of Conduct

5. Complaint Resolution Procedure

6. Trial Policy and Procedure

7. Fair Treatment Policy

Appendix #1

BY-LAWS OF THE RENMARK NETBALL CLUB INC.

1. AFFILIATION

1.1 The Club shall be affiliated with the Riverland Netball Association and up hold their

Constitution and By-Laws.

2. PROPERTY 2.1 The property assets and income of the Club wheresoever derived, shall be applied

towards the promotion of the objects of the Club and no portion thereof shall be paid or transferred either directly or indirectly by way of dividend, bonus or otherwise by way of profit to members generally of the Club. Nothing herein contained however shall prevent the payment in good faith of remuneration to any officers or servants of the Club or any member in return for services actually rendered not prevent the payment of interest on money borrowed from any member of the Club.

3. CLUB UNIFORM 3.1 The Club playing uniform shall consist of official club dress, shorts or black boy leg

shorts and the RNC socks. 3.2 Badges or patches not authorised by the Committee must not be affixed to any part of

the playing uniform,

3.3 No alterations to uniform or official club wear without prior approval from the Committee.

4. LIFE MEMBERSHIP 4.1 Members who have given the Club at least ten years distinguished service for playing,

coaching, umpiring and/or management may be eligible to be nominated to receive Life Membership to the Club.

4.2 Any person granted Life Membership shall be issued with a suitable badge or medallion

with year granted engraved.

4.3 Annual fees payable by a playing Life Member will be waived.

5. RESIGNATION OF MEMBERS 5.1 Any members may resign from the Club and such resignations must be in writing and

forwarded to the Secretary of the Club. 5.2 Any members or team ceasing to be a member of the Club for any reason whatsoever

shall not be entitled to the return of membership fees or portion thereof.

5.3 If a member of the Executive Committee resigns from the Club before the expiry of the term of office, the Committee may appoint a substitute who shall hold office until the term of her predecessor expires.

6. CONDUCT OF MEMBERS

6.1 Refer to Appendices 2, 3 and 4.

7. FEES 7.1 Fees are to be set at the first meeting following RNA’s fee advice. 7.2 Fees to be paid by first game unless negotiated with Treasurer.

8. ORDER OF BUSINESS AT THE ANNUAL GENERAL MEETINGS 8.1 The order of business at the Annual General Meeting shall, unless otherwise

determined at such meeting, be as follows: 8.1.1 Apologies; 8.1.2 Confirmation of Minutes of the previous Annual General Meeting;

8.1.3 Business arising from Minutes;

8.1.4 Presentation of annual reports and financial statement;

8.1.5 Election of Office Bearers for Executive Committee;

8.1.6 Committee member nominations and approval;

8.1.7 Appoint Auditor and Patron;

8.1.8 Notice of motion;

8.1.9 General Business.

9. ORDER OF BUSINESS AT COMMITTEE MEETINGS 9.1 The order of business at Committee Meetings shall be:

9.1.1 Apologies; 9.1.2 Confirmation of minutes of previous Committee Meeting;

9.1.3 Business arising from Minutes;

9.1.4 Correspondence;

9.1.5 Finance Report;

9.1.6 Accounts for payment;

9.1.7 General Business;

9.1.8 Date of next meeting.

10. PRESIDENT

10.1 Shall preside over meetings of the Executive Committee, the Committee, the Annual

General Meeting and Special General Meetings and represent the Club whenever possible or delegate such duties to other Committee Members.

10.2 Ensure the Minutes of each meeting are correct and confirmed as soon as possible

after the meeting and sign the Minutes of the Meeting with Secretary.

10.3 The President’s decision on points of orders shall be final at meetings.

10.4 The President shall not conduct any business without prior approval from Committee or in urgent circumstances approval by two other Executive members.

10.5 The President shall make sure Lease is up to date with the Renmark Paringa Council.

10.6 All business conducted for or by the club must be done so via the Clubs email or the Clubs official postal address on official letterhead.

10.7 Any decisions outside set Role Statement are to be made with approval of the Committee.

11. VICE PRESIDENT

11.1 Attend Executive Committee Meetings, Committee Meetings, the Annual General

Meeting and Special General Meetings of the Club.

11.2 Support the President and take on duties as delegated by the President.

11.3 In the event of absence or resignation of the President, take on all Presidential duties for the remainder of the unexpired term.



12. SECRETARY


Meeting and Special General Meetings of the Club. 12.2 Keep full and correct minutes of all resolutions and proceedings at meetings of the

Club and Committee in a book to be provided for the purpose and shall produce at all meetings to be signed by President and Secretary once passed as true and correct.

12.3 Bring before the Executive Committee and Committee all correspondence received concerning the Club, Association and All Australia Netball Association business.

12.4 Promptly acknowledge all correspondence pertaining to the Club after ratification by the Executive Committee, Committee or President.

12.5 Carry out any such duties as the Executive Committee or Committee may direct.

12.6 Carry out any other such duties as defined by the Association or the All Australia Netball Association Constitution and By-Laws

12.7 The Secretary, in consultation with the President, shall set the agenda for Executive Committee Meetings, Committee Meetings, Annual General Meeting and Special General Meetings.


12.9 Maintain updated lists of all Life Members and their contact details and invite all Life Members to Presentation Night.


13. TREASURER


Meeting and Special General Meetings of the Club. 13.2 Prepare a statement setting out the financial affairs of the Club covering the previous

twelve (12) month period for presentation at the Annual General Meeting.

13.3 Be responsible for all moneys due to the Club, give official receipts for same and bank moneys in the name of the Club

13.4 Pay all accounts that have been passed for payment by the Committee.

13.5 Submit a financial statement and report at each Committee meeting.

13.6 Carry out any such duties as the Executive Committee or Committee may direct.

13.7 Where possible, all persons involved in money exchange must confirm with signature on receipt.



14. COMMITTEE

14.1 Organise repairs and maintenance of all equipment. 14.2 Prepare a checklist of all equipment and complete an annual stocktake.

14.3 Organise working bees when necessary.

14.4 Complete Safe Work checks of all electrical items, chemicals and facilities.

14.5 Maintain records for Safe Work checks.

14.6 Submit reports to committee - minimum two per annum.

14.7 Prepare all ball bags at the commencement of each season.

14.8 Update Policies and Procedures where necessary.

15. PUBLIC OFFICER

15.1 Ensure the operations of the Committee and Sub-committees accord with the

provisions of the Association’s rules and with the statutory requirements relating to an incorporated body.

15.2 Upon request of a member, provide advice on the interpretation of these rules or

statutory requirement affecting that member’s rights, obligations or responsibilities.

15.3 If the Office becomes vacant the Committee shall appoint a replacement within fourteen days.

15.4 Act as the Returning Officer for the Club.

15.5 Attend all Committee Meetings.

15.6 Be a member of the Club.

15.7 Be over the age of 18 years.

15.8 It is desirable that the Public Officer has an understanding of legal obligations and ethics.


16. REGISTRAR

16.1 Facilitate the online registration of all members of the Club. 16.2 Liaise with Treasurer to ensure an up to date register of all member payments are

held.

16.3 A Register of members must be kept and contain:

16.3.1 The name and address of each member.

16.3.2 The date on which each member was admitted to the association.

16.3.3 If applicable, the date and reason(s) for the termination of membership.

16.4 Keep track of movement of all players via MyNetball database.

16.5 Any decisions outside set Role Statement are to be made with approval of the

Committee.

17. RIVERLAND NETBALL ASSOCIATION (RNA) DELEGATES

17.1 Attend RNA meetings on rotational basis representing the wishes of the Club. 17.2 Liaise with the Club’s Committee and members, ensuring an awareness of RNA.

17.3 Present the Club’s comments and questions at RNA.

17.4 Present RNA reports at committee meetings.

17.5 Any decisions outside set Role Statement are to be made with approval from the Committee.

18. PUBLICITY AND SOCIAL MEDIA OFFICER 18.1 Maintain Facebook site including two admins. 18.2 Advertise and promote the Club, season start, trials, training times, working bees,

results and positive developments in social media.

18.3 Ensure the Club is represented in an honest and professional manner at all times.

18.4 Maintain and update all areas of the website.

18.5 Organise power point presentation to represent all teams at annual presentation night in collaboration with Trophy Steward.

18.6 Develop and produce a newsletter for members – three per season.


19. FUNDRAISING COORDINATOR

19.1 Provide fundraising reports to a minimum of three committee meetings per year. 19.2 Coordinate with teams to conduct fundraising activities: Raffles, Lucky squares,

Bingo, Cake sales, Car washes etc.

19.3 Explore new fundraising options.


20. SPONSORSHIP OFFICER 20.1 Prepare and send out letters to existing and potential sponsors well prior to the start

of the season.

20.2 Follow up letters with a phone call or visit about two weeks after they have been sent

out.

20.3 Monitor payments received and send out thank you letters (include Tax receipts as supplied by the Treasurer).

20.4 Provide all details to the Fundraising Coordinator for fundraising purposes.

20.5 Invite Sponsors to Presentation Night.


21. CANTEEN MANAGER 21.1 Manage the general purchasing and catering at all netball events hosted by the Club

with the intention of making a profit. 21.2 Attend all home games – ensuring a timely open and close of the canteen.

21.3 Maintain safe and hygienic food standards at all times (Complete Food Safety Training)

21.4 Organise volunteer rosters.

21.5 At the receipt, recording and submission, two adults must sign to confirm accurate takings.

21.6 Supervise and organise grand final catering events.

21.7 If position is not filled, canteen shall be run by the Committee with one member overseeing duties and responsibilities.


22. UNIFORM COORDINATOR 22.1 Manage the general running of uniform supplies including ordering, maintaining

stock levels as specified by the Committee. 22.2 Pricing and selling stock with the intention of not making a loss – with approval of the

Committee.

22.3 Investigate new options and seek approval of Committee.

22.4 Submit reports to Committee meetings – minimum three per annum.


23. SENIOR AND JUNIOR COORDINATOR 23.1 Organise teams following trial process. 23.2 Organise the distribution of equipment to all teams.

23.3 Ensure the selection of Team Managers and Captains for all teams.

23.4 Liaise with Coaches and Team Managers throughout the season offering any support or advice and referring to the Committee if required.

23.5 Coordinate use of additional players when requested by coach – following the Club’s policy.


24. TRIAL COORDINATOR 24.1 The Trial Coordinator is responsible for the trial process. Communication to Publicity

and Social Media Officer, venue, selectors, organisation of records and equipment and liaison with the Committee.

24.2 The Co-ordinator must ensure that the trial policy and procedure of the Club is

adhered to and that players are given a fair go. Refer to appendices 6.

24.3 The Coordinator must present team lists to the Committee prior to the announcement of teams.

24.4 Any request for changes to all teams should be submitted to the Co-ordinator and a report then presented to the Committee and only the Coordinator will communicate any changes.

24.5 No selectors are to be contacted directly by either the members or Committee, any queries can be made direct to the Coordinator.

24.6 The Coordinator appointment must remain impartial to any member in the selection group.


25. SELECTOR AND SCRIBE 25.1 Three/Five selectors are required for each grade as advised by Trial Coordinator. 25.2 Selectors must demonstrate a thorough understanding of current netball skills.

25.3 Selectors and scribes must implement the trial procedure and policy of the Club.

25.4 Selectors work directly with the Trial Coordinator.

25.5 All selection information is confidential.

25.6 If a selector deems there may be a conflict of interest including a family member, they may excuse themselves from discussion including that person.


26. COURT COORDINATOR 26.1 Organise schedule for court use: trials, training and finals – including Junior Netball. 26.2 Submit timetable of court usage to Publicity and Social Media Officer for display on

website – including updates.

26.3 Be the contact for anyone wishing to book the use of the courts.

26.4 Ensure the courts are safe to use, pole pads are in place, area around courts clear for umpires.


27. UMPIRES AND GAMES COORDINATOR 27.1 Manage home game times and court allocations. 27.2 Allocate umpires for all home games.

27.3 Inform the Treasurer of umpires requiring payment at the end of each season.

27.4 Liaise with other clubs for game times to be posted each week.

27.5 Organise duty rosters for Canteen and Door Supervision.


28. COACHES 28.1 Provide coaching for team in keeping with the mission statement of the Club. 28.2 Attend all trainings and games.

28.3 Keep record of attendance and game times for all players.

28.4 Work effectively with Coordinators.


29. DEVELOPMENT TEAM COACH 29.1 Identify players through trial process.

29.2 Select Grade to compete in.

29.3 Provide specialised coaching for accelerated learning.

29.4 Focus on specific skills, team building and sportsmanship.

29.5 Provide feedback to Committee twice per season.


30. TEAM MANAGERS 30.1 Attend both trainings and games. 30.2 Organise team scoring, umpires, fundraising and duties.

30.3 Provide support to the coach.

30.4 Liaise with Umpire Coordinator and Junior or Senior Co-ordinator.


31. TROPHY STEWARD 31.1 Ensure all perpetual trophies are returned to the Club by April. 31.2 Prepare trophies and awards for annual Club presentation night.

31.3 Organise power point presentation to represent all teams at annual presentation night in collaboration with Publicity and Social Media officer

31.4 Any decisions outside set Role Statement are to be made with approval from the

Committee.

32. SOCIAL EVENTS COORDINATOR 32.1 Explore and pursue opportunities for Club social events. 32.2 Organise in collaboration with Trophy Steward, Publicity and Social Media Officer

and Committee Presentation night.


33. TEAM APPOINTMENTS

33.1 Coaches

33.1.1 All coaching appointments shall be made by the Executive Committee following

written applications received prior to the beginning of trials from interested parties.

33.1.2 Coach nominations must be received by the Secretary of the Club.

33.1.3 In the event that there are not enough nominations for coaching received by the final trial the Executive Committee may approach individuals to ask if they are willing to coach.

33.1.4 All Coaches to seek approval from the Committee for any activity representing Club or using Club name.

33.2 Captains and Vice-Captains 33.2.1 Captains and Vice-Captains will be nominated by the Coach and Team. This

must occur prior to the third round of matches. 33.2.2 It is the responsibly of the Coach to inform the Committee who they have elected

as Captain and Vice Captain.

33.3 Team Managers 33.3.1 A Team Manager may be nominated by each team/coach and be subject to

ratification by the committee. 33.3.2 It is the responsibility of the coach to inform the Committee who they nominate for

Team Manager and seek approval.

33.3.3 A Team Manager shall be responsible to carry out such duties as defined by the Committee.

33.3.4 Team Manager to seek approval from Committee for any activity representing Club or using Club name.

34. SELECTION OF PLAYERS

34.1 There shall be three divisions available within the Club

34.1.1 Senior

All members not within the definition of the following two divisions.

34.1.2 Under 17 All members who are 17 and under on the 31st December in the year of

competition.

34.1.3 Under 15 All members who are 15 and under on the 31st December in the year of competition.

34.2 The Committee shall appoint a selection panel/s which will be responsible for the

grading of players.

34.3 Players will be selected for teams and grades on the basis of their ability and performance; age will not be a barrier for advancement to A1/A2 squad.

34.4 Any Junior Player playing in A1/A2 squad will be required to also play in their age division.

34.5 Selected teams are subject to approval by the Executive Committee after trials have concluded and prior to team announcements.

34.6 After grading’s have been finalised at the commencement of the season, any new player will be placed in an appropriate team until the selection panel accurately assesses their level of ability and performance.

34.7 After teams have been selected, players may only change teams and not return to their allocated team after the Executive Committee have been consulted and their approval granted.

34.8 Should a team wish to enter as a whole, they must abide by the Constitution and By-Laws of the Club.

35. NOMINATION OF TEAMS 35.1 The Committee shall have the power to nominate teams in each or any division or

grade (including junior grades) of any association with which the Club may be affiliated at the advice of selectors.

36. REGISTRATION OF PLAYERS 36.1 All players must fill in the player registration and medical consent forms via

MyNetball before start of season. 36.2 Teams must only contact the Coordinators when seeking a fill in for their team.

36.3 Non Registered Players must purchase a Single Game Voucher prior to commencement of game.

37. RETURNING FROM INJURY 37.1 It is the responsibility of Senior Players to ensure they are fit to play netball following

an injury. They must inform their coach that they have been cleared to play and any further injury will not be the responsibility of the Club.

37.2 It is the responsibility of the parents/caregivers of junior players to ensure that their

child is fit to play netball following an injury. They will inform the coach that their child has been cleared to play and any further injury will not be the responsibility of the Club. Coaches must ensure they have verbal clearance from the parents/caregivers before junior players can take the court after an injury.

38. COMPLAINTS 38.1 Refer to Appendix #5

39. UMPIRES 39.1 All Under 17 and Senior Players must be available to umpire for the Club.

40. ELIGIBILTY FOR TROPHIES AND FINALS

40.1 Any member who is not a financial member shall not be eligible to receive any

trophies for that season and not be eligible to play in the finals.

41. NEGLECT OR REFUSAL TO PLAY 41.1 Any member selected to represent the Club as a player, official or umpire, who

neglects or refuses to participate in such match, without lawful or reasonable excuse (of which the Committee shall be sole judge) may be dealt with as the Committee thinks fit.

41.2 The player may appeal to a Special General Meeting, provided that such appeal is

lodged in writing to the Secretary within six days of notification of the Committee’s decision.

42. CHILD PROTECTION

42.1 All Committee Members, Coaches, Team Managers and any persons requested by

the Committee shall provide a current National Police Check or Department of

Communities and Social Inclusion (DCSI) screening not dated any older than two

years and six months, prior to the first game.

Documents

RENMARK NETBALL CLUB INCORPORATED...Netball Association. 2.1.4 To act for its members in all matters pertaining to netball and the control thereof. 2.1.5 To educate, train, coach and