RELOCATION INFORMATION

4647 Leston Avenue, Suite 609 • Dallas, Texas 75247 • (972) 484-1300move-works.com

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Electronics: Have your entire PC, fax machines, printers, etc. unplugged and disconnected prior to move crew’s arrival. Place the keyboard, mouse, and all cords (including power strips) into a PC bag. Label the CPU, monitor, printer, keyboard, mouse, PC bag, etc.

File Cabinets: The bottom 2 drawers on lateral file cabinets (metal) can remain full; the others must be unloaded. All vertical files (metal) can remain full. All wood furniture must be unloaded. Bookcases must be unloaded and shelves placed in the bottom of the bookcase. We are not responsible for lost shelf pins or clips.

Unusual Items: Items too large to be packed in a crate will be handled by MoveWorks assuming it is properly labeled. Ex: large pictures, plants, white boards, TVs, etc.

Furniture Placement at Destination: We will deliver every item to its proper room or cubical station assuming it is properly labeled and furniture placement sheets are prepared and posted outside each office at destination. We will do our best to arrange the items as described in the furniture placement sheet. However, we will not have the ability to rearrange furniture during the move - limited rearranging will be done as a tune-up activity.

Crates: Crates will be delivered in 4-5 days before the move. Please fill each crate; there is a charge for additional crates. Stack crates 4 high. Missing crates or crate dollies will result in a charge to the company. Please keep your eyes open for lost crates and crate dollies.

Questions? Contact your move coordinator for any item you wish to move but may have questions about, or to make special arrangements for valuable items, high security / limited access, etc.

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PACKING AND PRE-MOVE

Often overlooked, the Information Technology unit of your enterprise requires careful planning to relocate. It’s important to get all major stakeholders involved as early and often as possible to ensure your move goes smoothly, minimizes downtime, and maintains (or increases) customer and employee satisfaction. Let MoveWorks’ experience help you plan the right move and Get IT Right!

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The Importance of Getting IT Right!

VERY IMPORTANT: All items to be moved must be properly labeled before Move-Works move team arrival.

• Use only MoveWorks provided labels.• Use a marker to clearly mark each label with the destination location the piece is

moving to. Do not use ball point pens to mark the labels.• If there is not a label on a piece, we assume it is not to be moved and we will not

move it.• If your furniture has multiple pieces, please label each piece (such as desks with

returns).

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Fragile ItemsFragile items require special attention, particularly china, crystal, and some heat effected lamp shades which have become brittle. Always use correct packing materials and label all four sides of the box as “FRAGILE” clearly.

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SOLVE THE RELOCATON PUZZLE

Labeling ItemsUse only MoveWorks move labels to

correctly label every item. Remember to label every item you require moved, and

to use a heavy black marker to fill in the required MoveWorks move label fields.

Don’t forget to label individual trash cans, chair pads, and desks and desk-“returns”

separately. DO NOT place labels on canvas, paper, leather, or other fragile surfaces. it is

the client’s responsibility to be packed and prepared to move prior to MoveWorks arrival

(See LABEL PLACEMENT GUIDE on Page 6-7).

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Packing BoxesPack all boxes and crates as full as possible, while still allowing for the top of

the box or crate to be closed flat. Do not place fragile items immediately under the container cover. Place smaller items such as paper clips,

pens, pencils, misc. items, in an envelope or bag, not loose in a box. Remember to pack carefully, MoveWorks is not

responsible for damage to, or loss of the contents of customer packed containers. It is the client’s

responsibility to be packed and prepared to move prior to our crew arrival.Furniture

Leave all vertical filing cabinets full, empty lateral filing cabinets, except the bottom two drawers. Remove and label each bookcase

shelf and place in bottom of bookcase. PCs, copiers, mailing machines, and other misc.

office equipment will be moved. We also have professional packers if you need

assistance.

Security IssuesBusiness checks and personal checkbooks are theft prone items. Do not pack

these in an unsecured container or leave them unattended during the relocation. Unfortunately, there are many opportunities for theft

during a relocation project. MoveWorks strongly encourages all employees take theft prone items, such as purses, cash,

checks, expensive pens, cell phones, lap tops, etc., home before the move.

Personal ItemsEmployees should take all personally owned items home

prior to the relocation. MoveWorks is not liable for claimed damage or loss of employee owned items. Take personal pictures,

keepsakes, and diplomas home during the relocation.

“Remarkably, 67% of those responsible for their company’s relocation are either

demoted, forced to take a leave of absence or no longer with the company after the move. This highlights the Importance of

Getting IT Right the first time!”

Suzie Says:

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If more than one piece, label each piece individually; L-shapes, U-shapes, hutches, etc.

DESK

Label each component & monitor separately, including keyboard, mouse, speakers, and other accessories.

COMPUTER & MONITOR

SOFA & CHAIRS

Label the sofa and any removable cushions separately.

PICTURES & WHITEBOARDS

Label as shown and leave hanging on the wall. Canvas pictures should be removed from the wall and labeled on the back side.

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LABEL PLACEMENT GUIDE

Label each shelf. Remove and place in the bottom. Pack clips/pins.

BOOKCASE

Place label on the base or arm, never on leather, vinyl, or cloth.

CHAIRS

FILE CABINETS

Unload all drawers above the bottom two, vertical files may be moved fully loaded.

CRATES & BOXES

Remember to pack crates and boxes full. Label one small end, not the side or the top. Crate siz-es are: 30”L x 16”W x 14”D

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Crates: All employees should have everything out of their crates in a day or two following the move. Unfortunately, any delays will result in extra costs to the firm. Please empty all crates and stack the empty crates together. Also, missing crates or crate dollies will result in a charge to the firm. Keep your eyes open for lost crates and crate dollies.

Labels: All labels should be removed within 1-2 weeks follow-ing the move. Over time, the adhesive on the labels will make it extremely difficult to remove.

POST-MOVE

I.T. and telecommunications are the lifeblood of any company. If your systems aren’t working and your phones aren’t ringing in your new office, then you can’t operate.

Your I.T. checklist: 6 Things You Should Know

1. Plan your I.T. relocation well in advance.

2. Evaluate and Inventory your equipment.

3. Assess your communication requirements.

4. Conduct site visits (existing & new space) with principal

contractors.

5. Assess current and future telecommunications.

6. Protect your data and back-up critical information.

I.T. RELOCATION

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MOVING CRATES

Grab an empty crate and place it onto a MoveWorks crate dolly.

Pack the crate to the top, allow-ing for proper lid closure. Our crates are made to be tough, so fill them completely!

Stack the crate to the top, allow-ing for proper lid closure. Our crates are made to be tough, so fill them completely!

Label each crate with its destina-tion location.

Please request security ties for sensitive information.

STEP 1: GRAB

STEP 2: PACK

STEP 3: STACK

STEP 4: LABEL

STEP 5: SECURE

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4647 Leston Avenue, Suite 609 • Dallas, Texas 75247 • (972) 484-1300

©2018 MoveWorks, Inc.