REPUBLIKA NG PILIPINASREPUBLIC OF THE PHILIPPINES

KAGAWARAN NG EDUKASYONDEPARTMENT OF EDUCATION

REHIYON VII, GITNANG VISAYASREGION VII, CENTRAL VISAYAS

Sudlon, Lahug, Cebu City

REGIONAL MEMORANDUM

No- ;03 59 's-20161 6 2016

Guidelines on the Release and Utilization of Funds for In-House Reproduction and

Distribution of Grades 5 and 11 Learning Resources

To: Schools Division Superintendents

1. This Office hereby disseminates the Guidelines on the Release and Utilization of Funds

for In-House Reproduction and Distribution of Grades 5 and 11 Learning Resources.

2. For details, refer to the attached Memorandum.

3. Immediate dissemination of this Memorandum is desired.

JULIET A. JERUTA

Director III

Officer-in-Charge

JAJ/FYA/EBEJ/m/p

Office of the Director (ORDir), Tel. Nos.: (032) 231-1433; 231-1309; 414-7399; 414-7325; Office of the Assistant Director, Tel. No.: (032) 255-4542Field Technical Assistance Division (FTAD), Tel. Nos.: (032) 414-7324 Curriculum Learning Management Division (CLMD), Tel Nos.: (032) 414-7323

Quality Assurance Division (QAD), Tel. Nos.: (032) 231-1071 Human Resource Development Division (HRDD), Tel. No.: (032) 255-5239Education Support Services Division (ESSD), Tel. No.: (032) 254-7062 Planning, Policy and Research Division (PPRTJ), Tel. Nos.: (032) 233-9030;

414-7065 Administrative Division, Tel. Nos.: (032) 414-7326; 414-4367; 414-7366; 414-7322; 414-4367FinanceDivision,Tel.Nos.:(032)256-2375;253-8061;414-7321 Page 1 Of 1

20/5:

FROM FRX NO. : Jun. 10 2016 04:38PM PI

fi Department of Education'" Region VII, Central Visayas

c of tfce RD2016-169610-Jun-16

Department of CtrocattonTttnggapctn ng Kalihim

Office of the Socrotary

MEMORANDUM

TO

FROM :

SUBJECT :

DATE :

Regional Secretary, ARMMRegional DirectorsSchools Division Superintendents

STRO FSCBR. ARMIN A. LSecretary

Guidelines on the Release and Utilization of Funds forIn-House Reproduction and Distribution ofGrades 5 and 11 Learning Resources

JuneS, 2016

This refers to the in-house reproduction and distribution of Grade 5 activity sheets andGrade 11 learning resources (LRs) by the Regional and Division Offices for SY 2016-2017. The following guidelines are issued for your reference and appropriate action:

I. Downloading of Funds and Materials

1. Based on the available data on Grade 4 finishers and the early registrationfigures of incoming Grade 11 pupils, a Sub-ARO will be downloaded by theCentral Office to the Regional and Division Offices to finance the production anddistribution of the LRs.

a. Funds should NOT be utilized for other purposes.

b. In case the downloaded funds are insufficient to address actual needs, theRegional and Division Offices may augment the funds using their regularMOOE.

c. The disbursement of amount shall be subject to existing governmentaccounting and auditing rules and regulations.

d. Within two (2) months, the Regional and Division Offices should submit aStatement of Expenditures (SOE) to the Bureau of Learning Resources-Learning Resources Production Division (BLR-LRPD). A template of the SOE

DepEd Complex, Mexico Ave., Pasig City 1600 18 633-7208/633-7228/632-1361 $P 636-4876/637-6209 ^ iv

FROM : FfiX NO. : Jun. 10 2016 04:38PM P2

is enclosed in Attachment 1. The SOE should be duly certified by theRegion/Division Chief Accountant and approved by the Regional Director andSchools Division Superintendent.

2. The Bureau of Learning Resources (BLR) will provide digital copies of thematerials for reproduction. Please refer to the Attachment 2 for the completelisting of titles. These materials will be:

a. Uploaded in Google Drive. The materials may only be accessed anddownloaded using a DepEd offical email address (@deped.gov.ph1). Thefolowing links are provided for your easy reference:

• For Grade 5 Activity Sheets: http://bit.lv/Gr5ActivitvSheets« For Grade 11 LRs: http://bit.lv/Gr11LRs

b. For those who have connection issues and/or concerns, the said materialswill be saved in a CD and sent via courier to the Regional and DivisionOffices.

3. In view thereof, please comply with the following guidelines:

a. To access and download the manuscripts on the Google Drive, the user musthave internet access.

b. For the files saved in a CD, the user's computer's optical drive must have aDVD reader/player to open the digital files.

c. An Adobe Reader application is required to access the learning resourceswhich are in portable digital format (PDF).

II. Printing and Distribution

1. Printing of the LRs is in risograph. The standard technical specifications are asfollows:

LearningMaterials

Grade 5and 11

LRs

Paper RequirementCoverStock

UncoatedText

Paper 70gsm

BodyStock

UncoatedText

Paper 70gsm

D«««vlxBOOKSize

8.27" by11.69"(A4)

Ink

Duplo,black

Printing

Back-to-Back

Binding

Heavyduty

staplewire

1 If there are employees who have not registered and claimed their official DepEd email account, please visithttp://www.depedverify.appspot.com.

FROM : FRX NO. Jun. 10 2016 04:39PM P3

2. Uploading in the internet of the digital files provided by the BLR is strictlyprohibited. Unauthorized reproduction or uploading will be grounds for impositionof administrative and other sanctions.

3. In the interest of efficient use of funds and to facilitate early delivery of the printedLRs, Regional and Division Offices shall set the initial print run at 50% of thequantity and deliver these to its schools immediately. Regional/Division Officesshall continue printing as needed to address the gap between number of printedand delivered LRs and actual number of learners.

4. The Regional and Division Offices shall email to blr.irpd@deped.qov.ph aweekly/monthly status report of the LRs' reproduction and distribution using thetemplate submission format below:

Subject: Status of Reproduction and Distribution of Grades 5 and 11 LRs

Date:Grade Level:Submitted by:Designation:

LearningArea

QuantitiesReproduced

Date QuantitiesDelivered

Date RecipientDivision/School

5. For concerns, queries and/or clarifications, please contact Dr, Besy Agamata,Chief, Bureau of Learning Resources-Learning Resources Production Division(BLR-LRPD) at telephone number (02) 634-1072 or email addressblr.lrpd@deped.gov.ph.

6. Strict compliance with the above guidelines is enjoined.

Thank you for your usual cooperation.

FROM FflX NO. Jun. 10 2016 04:39PM P4

ATTACHMENT 1

STATEMENT OF EXPENDITURES (SOE)

Department of EducationDivision

Region;Sub-ARO No.:Amount:

Disbursement Report and Status of Funds

ReferenceCheck

No.Date Payee Nature of

Payment

Total

Amount ActivityList of

School /District

It is hereby certified that the above amounts have been paid for proper execution ofDistribution Funds for Learning and Teaching Materials and distribution to PublicElementary Schools.

All documents for authenticating have been retained in the Division of .

CERTIFIED CORRECT: APPROVED:

Division Accountant Schools Division Superintendent

FROM-: FflX NO. Jun. 10 2016 04:40PM P5

ATTACHMENT 2

GRADES 5 AND 11 LEARNING RESOURCES

Grade 5 Activity Sheets

Grade 5 Subjects

Activity Sheets

1. English2. Filipino3. Science4. Math5. Araling Panlipunan6. Edukasyon Sa Pagpapakatao7. EPP - Home Economics8. EPP - Industrial Arts9. EPP-ICT10. Music and Arts11. PE& Health

Total Number of Titles

No. ofPages

2630492321187611182936

337

Learner'sMaterials

1111111112213

Printing &Delivery

SDO

*Activity Sheets have been separated by topic

Grade 11 Materials

SHS Subjects and Specializations

Core Subjects

1, Oral Communication2. PE and Health

Applied Track Subjects /s3. Filipino (Akademik)-4. Filipino (TVL)^5. Filipino (Arts and Design)/6. Filipino (Sports)

Specialized Track Subjects7. Organization and Management (ABM)8. Introduction to World Religion and Belief

_SystemsiHUMSS)9. General Biology 1 (STEM)10. Human Movement (Sports)

Total Number of Titles

Number of TitlesLearner'sMaterials

11

Teacher'sMaterials

11

Printing &Delivery

ROSDO

1111

1111

RORO

SDOSDO

1

1

11

10

1

1

11

10

RORO

ROSDO