REGULAR SESSION CLOSED SESSION - chaffey.edu · a. Approval to Purchase Real Property Located at 8985 Olive Street, Fontana, CA b. Disposal of District Property: ... Section 55170

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CCCHHHAAAFFFFFFEEEYYY CCCOOOMMMMMMUUUNNNIIITTTYYY CCCOOOLLLLLLEEEGGGEEE DDDIIISSSTTTRRRIIICCCTTT Thursday, February 26, 2015

Board Room, Marie Kane Center for Student Services/Administration

I. REGULAR SESSION

A. CALL TO ORDER (2:05 p.m.)

II. CLOSED SESSION

A. PUBLIC COMMENTS ON CLOSED SESSION AGENDA B. RECESS TO CLOSED SESSION

III. STUDY SESSION

A. CONVENE IN OPEN SESSION (3:30 p.m.) B. AGENDA

1. Economic Development and Employment Development and Community Education 2. Marketing

IV. REGULAR SESSION

A. RECONVENE IN REGULAR SESSION (4 p.m.) 1. Pledge of Allegiance

B. PUBLIC COMMENTS C. COMMUNITY LINKAGES

1. Governing Board 2. Legislative Update 3. Presentations a. Accreditation 4. Foundation

D. REPORTS 1. Closed Session Actions 2. Monitoring

a. Career Technical Education Report b. Economic Development and Employment Development and Community

Education Report c. 2014–2015 Marketing Monitoring Report d. Quarterly Investment Report

(continued on page 2)

Agenda - Meetings of the Governing Board Chaffey Community College District Thursday, February 26, 2015 Page 2

E. PUBLIC HEARINGS 1. Business Services

a. Public Hearing – Intent to Enter into Energy Services Contract b. Adopt Resolution of the Governing Board of Chaffey Community College

District Authorizing Execution of Energy Services Contract for the Central Plant Build Out – Thermal Energy Storage Tank; Approving and Adopting Addendum to the Final Environmental Impact Report for the Facilities Master Plan Rancho Cucamonga Campus and Approving the Tank

F. CONSENT AGENDA 1. Governance Process

a. Approval of Minutes, January 22, 2015 b. 2015–2016 Board Meeting Dates c. Board Policy for Adoption

2. Academic Affairs a. Curriculum

3. Business/Fiscal Affairs a. Approval to Purchase Real Property Located at 8985 Olive Street, Fontana, CA b. Disposal of District Property: Electronic Equipment and Miscellaneous Materials c. Proposition 39 Clean Energy Grant Program Improvement Funding

4. Human Resources a. Hourly Position Certification

G. ACTION AGENDA

1. Business/Fiscal Affairs a. Contract, Purchase Order, and Warrant Lists

H. CEO/STAFF REPORTS

1. Superintendent/President 2. Faculty Senate 3. Classified Senate 4. California School Employees Association (CSEA) 5. Chaffey College Faculty Association (CCFA) 6. Child Development Center Faculty Association (CDCFA)

I. BOARD COMMENTS, REQUESTS, AND FUTURE AGENDA ITEMS

V. ADJOURNMENT

The next regular meeting of the Governing Board will be Thursday, March 26, 2015.agendama

be viewed at www.chaffey.edu

Complete agenda may be viewed at www.chaffey.edu/governing board

2 2/26/15 Regular Board Meeting

(Information)GOVERNING BOARD

AGENDA ITEMChaffey Community College District

February 26, 2015 Board Meeting Date

TOPIC CAREER TECHNICAL EDUCATION MONITORING REPORT

Communication No. IV.D.2.a

SUPPORTS BOARD ENDS STATEMENT/POLICY Board Policy 4020 Program, Curriculum, and Course Development – The programs and curricula of the District shall be of high quality, relevant to community and student needs, and evaluated regularly to ensure quality and currency. To that end, the Superintendent/President shall establish procedures for the development and review of all curricular offerings, including their establishment, modification or discontinuance.

ACTIVITIES THAT ADDRESS THE ENDS POLICY

• Career Technical Education (CTE) curriculum is reviewed annually by the appropriate program advisory committee and revised as needed and approved by the campus Curriculum Committee. Input from program advisory committees, as well as from other sources, is used to ensure that curriculum meets students’ needs, is up to date, and reflects current technology as used in the workplace.

• CTE programs maintain collaborative partnerships with business and industry for the purposes of

maintaining program advisory committees, internships, student placement, and donations.

• CTE programs maintain higher successful course completion and retention rates than non-CTE programs. CTE students earn degrees and certificates.

• CTE programs establish and maintain articulation agreements with CTE programs at K–12 and

ROP districts.

MEANS OF ASSESSMENT

• The Curriculum Report, presented at the end of the academic year, will indicate that at least 15 percent of all CTE course curricula is new, revised, or deleted each year.

• All disciplines in the School of Business and Applied Technology and disciplines in other schools

receiving Perkins/VTEA grant funding will maintain program advisory committees with representative members from businesses and industry. Summary minutes from program advisory committee meetings will be kept on file, as required by the Perkins/VTEA grant. CTE disciplines will maintain partnerships with specific businesses and industries. A list of occupational partnerships will be maintained in the School of Business and Applied Technology. Although some partnerships will be discontinued, the number of partnerships is expected to remain the same or increase each year.

• Reports from the Institutional Research Office will indicate that CTE courses have a higher

successful completion and retention rate than the average for non-CTE courses.

• The articulation officer will submit a report of the number of articulation agreements in effect with high school and ROP CTE programs. Articulation agreements will be reviewed each year.


CAREER TECHNICAL EDUCATION MONITORING REPORT February 26, 2015 Page 2

SUMMARY OF EVIDENCE

• The number of CTE course curricula to be established, revised, or deleted is well on track to exceed 20 percent by the end of this school year.

• The number of CTE partnerships remains fairly steady at 221.

The success and retention rates of CTE courses are higher than the average for non-CTE courses as illustrated below:

2013-14 SUCCESS RATE RETENTION RATE CTE Courses 76.6 92.4 Non-CTE Courses 70.4 90.5

The number of degrees awarded increased while the number of certificates awarded decreased:

YEAR AS/AA DEGREES

CERTIFICATES TOTAL

2013-14 527 944 1,471 2012-13 419 1,076 1,495 2011-12 310 1,130 1,440 2010-11 312 865 1,177 2009-10 347 823 1,170 2008–09 335 790 1,125

Under the Carl D. Perkins Career and Technical Education Improvement Act of 2006, entities that provide postsecondary career technical education training are required by federal law to report on core indicators established by the California Community College Chancellor’s Office. As the table below indicates, Chaffey College exceeded negotiated levels on three core indicators (technical skills attainment, non-traditional participation, and non-traditional completion), was less than 2% below negotiated levels on two core indicators (completions and persistence and transfer) and was 10% below the negotiated level on the sixth core indicator (employment). CORE INDICATOR

NEGOTIATED LEVEL CHAFFEY COLLEGE PERFORMANCE

Technical Skill Attainment 88.83 92.73 Completions 75.46 74.38 Persistence and Transfer 85.80 84.62 Employment 81.48 73.49 Nontraditional Participation 20.82 21.28 Nontraditional Completions 23.60 24.42

• In 2013–14 the interim dean for business and applied technology discovered that many of the articulation

agreements the district had with the local area high schools and Regional Occupational Programs (ROPs) had expired. The dean along with the CTE transitions project director, the administrative assistant II, and the CTE short-term worker support staff have worked with high school/ROP CTE


CAREER TECHNICAL EDUCATION MONITORING REPORT February 26, 2015 Page 3

directors/coordinators to update articulation contracts. As there have been many course and program changes over the semesters, there is a slight lag in numbers of agreements.

Number of articulation agreements:

YEAR NUMBER 2013–14 261 2012–13 278 2010–11 280 2009–10 181 2008–09 144 2007–08 105 2006–07 95

Career Transitions student enrollment:

YEAR ENROLLED 2013–14 1,577 2012–13 1,678 2010–11 1,669 2009–10 1,204 2008–09 1,044 2007–08 593 2006–07 120

USE OF RESULTS FOR PLANNING

• Program advisory committee input and other sources of information will continue to be used to meet the needs of students and the community, as well as to keep abreast of changing technology.

• Additional partnerships with business and industry will be developed.

• Emphasis will be given to activities and occupational programs that could help improve Chaffey’s score

on core indicators for completions and participation and completion rates for nontraditional students.

• Chaffey will continue to support existing articulation agreements with local high schools and ROPs.

Prepared by: Joy Haerens, Dean, Business and Applied Technology Jim Fillpot, Dean, Institutional Research and Resource Development

Submitted by: Sherrie Guerrero, Associate Superintendent, Instruction and Institutional Effectiveness

Recommended by: Henry D. Shannon, Superintendent/President





TOPIC ECONOMIC DEVELOPMENT AND EMPLOYMENT DEVELOPMENT AND COMMUNITY EDUCATION MONITORING REPORT

Communication No. IV.D.2.b

SUPPORTS BOARD POLICY:

Board Policy 3280 Grants – The Governing Board shall be informed about all grant awards received by the District. The Superintendent/President shall establish procedures to assure timely application and processing of grant proposal applications and awards, and that the grants that are submitted directly support the purposes of the District. Board Policy 4104 Contract Education – Contract education is defined as those situations in which a community college district contracts with a public or private entity for the purposes of providing instruction or services or both by the community college. The District may provide educational, training, and related services to public and private organizations or individuals by means of contract education in those circumstances where the District is prohibited from using public funds to provide the requested training or services, or where public funds are not available to provide the training or services. All contract education activities shall produce sufficient revenue to cover all costs associated with the training or services provided. All contract education activities provided by the District are within the definition and scope of contract education provided in Title 5, Section 55170 and Education Code Sections 78020-78023. Board Policy 4400 Community Education – The District shall maintain a community education program that maintains classes and conferences established in civic, vocational, literacy, health and fitness, homemaking, technical, recreational and general education, including, but not limited to classes in the fields of career enrichment, music, dance, drama, art, handicraft, home and garden, science, literature, nature study, sports and athletics, as well as classes designed for children and adolescents including driver education, the arts, academics, sports and fitness. The community education program shall be designed to contribute to the physical, mental, moral, economic, or civic development of the individuals or groups enrolled in it. Community education classes shall be open for admission to adults and to minors who can benefit from the programs. No General Fund monies may be expended to establish or maintain community education classes. Students involved in community education classes shall be charged a fee not to exceed the cost of maintaining the classes. Classes may also be offered for remuneration by contract or with contributions or donations of individuals or groups.

ACTIVITIES THAT ADDRESS THE POLICIES: Grants • California Community Colleges Chancellor’s Office (CCCCO) CalWORKs Program

The CalWORKs program experienced significant growth in services provided during this reporting period. During 2013–14, 446 students were served which represents a 23% increase from the prior year. In response, the office space was reconfigured to house an additional adjunct CalWORKs counselor. Students now have access to the county representative stationed on campus, the CalWORKs peer advisor, and one of four adjunct counselors. This program continues to serve CalWORKs students at the Chino Information Technology Center and Fontana Campus. In addition to support services, students access supplies and transportation assistance necessary to attend college. Noteworthy outcomes of this program include: implementation of a program specific GPA cumulative tracking system; implementation of student learning outcomes and assessment


ECONOMIC DEVELOPMENT AND EMPLOYMENT DEVELOPMENT AND COMMUNITY EDUCATION MONITORING REPORT February 26, 2015 Page 2

documenting program effectiveness resulting in student success; and delivery of four events during the fall 2014 semester aimed at support services, college readiness, and celebrating student success.

• Career Ladders Project In collaboration with Chino Valley Unified School District and Workforce Investment Act (WIA) funding, employment development and community education delivered nationally-recognized National Center for Construction Education and Research (NCCER) Industrial Maintenance Electrical and Instrumentation training to nine youth May – June 2014, which resulted in an 89% placement rate at an average wage of $12.22 per hour.

• Career Technical Education (CTE) Community Collaborative Grant This grant program funded by the Chancellor’s Office serves 7th–12th grade students in the college’s service area and enhances career technical education between secondary and post-secondary instruction. A total of 4,200 students, 193 parents, 22 middle schools, and 22 high schools in the district were served. The objectives included career readiness and exploration, professional development, strengthening CTE sectors, bridging high school curriculum to post-secondary education, and faculty externships. Highlighted programs include:

She 4 Me: Young Ladies’ Mentoring Conference was delivered on April 26, 2014, where

over 250 middle school and high school girls and mentors participated in various Science, Technology, Engineering, and Math (STEM) and self-awareness workshops at the Chaffey College Chino Campus. Workshops highlighted anthropology, health sciences simulation lab, star lab, robotics, dance, True Colors, and computer animation.

Chaffey Days of Summer CTE College and Career summer camp was delivered June

2014, where 60 middle school students explored Chaffey College CTE programs with college faculty and staff at both the Rancho and Chino campuses. Students explored the Wignall Museum, Health Sciences Simulation Lab, and the following academic programs: automotive technology, aviation maintenance technology, computer information systems - Cisco, culinary arts, fashion design, pharmacy technician, and theatre arts - technical theatre.

A menu of direct services to K-12 school sites was offered that allowed schools to request

grant services (career fairs, workshops, college visits, and industry tours) through a formal process which increased access and provided efficient documentation.

• Deputy Sector Navigator, Advanced Manufacturing, Grant

During 2013–14, the College administered $298,596 in funding from the California Community Colleges Chancellor’s Office “Doing What Matters for Job and the Economy” framework to serve regional colleges in advancing the needs of this industry sector and increasing alignment between K-12 and post-secondary programs that prepare a skilled workforce for this industry. Key outcomes of this grant for 2013–14 included: industry and educational partnerships, professional development for K-12 and community college faculty, and events/services that promote this industry as one that provides local and longer-term employment at family-sustaining wages. During this period, the College was successful in applying for renewed funding of this grant.

• Sector Navigator, Energy and Utilities, Grant

During 2013–14, the College administered $422,500 in funding from the California Community Colleges Chancellor’s Office “Doing What Matters for Jobs and the Economy” framework to serve colleges statewide in advancing the needs of this industry sector and increasing alignment between



K-12 and post-secondary programs that prepare a skilled workforce for this industry. Key outcomes of this grant for 2013–14 included: statewide efforts involving leading indicators that align the occupational priorities of the colleges with statewide industry goals in utilities and energy efficiency. Specifically, grant activities included: alignment of skillsets within a program (or set of courses) to a particular occupation and the needs of the labor market; regionalization of stackable certificates aligned with a particular occupation ladder; alignment of a certificate with state, industry, nationally, and/or employer-recognized certification; curriculum articulation along a career or multi-career educational pathway; and updating the skills of involved educators to reflect labor market needs. Key initiatives for this reporting period involved Prop 39; California Building Code Title 24; Heating, Ventilation, and Air Conditioning (HVAC); California Advanced Lighting Control Training Program; and recommendations in response to the California Public Utilities Commission’s order to accelerate progress in meeting the workforce education and training goals of the California Long-Range Energy Efficiency Strategic Plan. During this period, the college was successful in applying for renewed funding of this grant.

• Vocational Education Vocational education grants serve CalWORKs students in short-term, intensive not-for-credit training. Most of these students have multiple barriers with several working through court-related situations. Students attend class 40 hours per week. All students are placed at work experience sites for 16 hours per week commencing with the third week of training. This program includes services from a job coach who evaluates performance and validates that the training curriculum meets employer needs.

A total of 104 students were served during this reporting period with a placement rate of up to 80% and wages at placement at a high of $11.81 per hour with benefits at full-time employment. Most of the individuals served possessed little or no job experience and excelled once given the opportunity to work.

Contract Education The delivery of contract education and training services to the business community is one of the key methods economic development uses to support the needs of the community through meaningful workforce development, outreach, partnerships, and linkages. Through the college’s funding award with the State of California Employment Training Panel, economic development served thirty-three area employers by delivering 28,012 hours of training to 1,121 trainees during the 2013–14 academic year. These services represent $537,608 in expended Employment Training Panel funding. Ensuring all cities within the district’s service area are aware of and access these services and funding is important to the college. Marketing efforts are made district-wide, and the cities where businesses most frequently accessed these services include: Chino, Fontana, Rancho Cucamonga, and Ontario. Considering the emphasis of this, state funding is on manufacturing and logistics industries, these service trends are consistent with expectations. Economic development engaged in a significant project during this reporting period with California Corporate College to deliver training programs associated with the Affordable Care Act. Certified educator, certified enrollment counselor, and insurance agent training was provided to over 1,800 trainees working in Southern California. This project represented $196,834 in delivered services and generated funding. Economic development, in partnership with the School of Social and Behavioral Sciences, coordinated and delivered two for-credit courses associated with the Transportation Security Administration (TSA) contract education program during the 2013–14 academic year. This program serves current employees of the TSA at local airports.



Community Education Community Education served 1,147 individuals during 2013–14. The program also implemented a new advertising format during this reporting period. Rather than a booklet, a foldout brochure includes all program offerings in an abbreviated format. Detailed information can be accessed on the program website. Positive feedback was received indicating it is easier to read and store for quick access. The new brochure format is anticipated to result in a savings of approximately $12,491 annually.

MEANS OF ASSESSMENT Grants All of the grants managed through economic development and employment development and community education use a variety of assessment tools to ensure the quality and efficiency of training or program services. In addition, extensive grantor evaluations take place in the form of grant reporting, yearly audits, and program outcome reporting. Contract Education The key criteria for assessment of contract education services, specifically training, is the degree to which trainees achieve the intended outcomes and clients’ overall professional development needs are satisfied. Economic development employs an evaluation tool to assess the effectiveness of each delivered training program and consistently seeks formal and informal feedback from clients about the impact and quality of services. Additionally, the State of California Employment Training Panel requires job and wage retention or job promotion as its key criteria for funding. The funding amount identified above represents only those individuals who satisfied these criteria throughout the service period. Because of the college’s track record in service to businesses and developing meaningful partnerships with industry, economic development received numerous requests from industry to collaborate in 2013–14. A key method used to assess the effectiveness of our services is continuous review of the frequency and depth with which the department is engaged in industry partnerships. Community Education Community education surveys all consumers on each offering. Submission of surveys is required before presenter invoices are processed. The director reviews surveys and meets with presenters to determine strategies to improve offerings and explore additional areas of interest in the community. This is a collaborative effort to ensure Chaffey College is providing a quality program.

SUMMARY OF EVIDENCE Grants The College is recognized as the premier institution to develop, implement, and assess effective and efficient training programs serving special populations, incumbent workers, and business/industry in the region. As a result, the college and the director, employment development and community education, were recognized at the Desert/Inland Empire Regional Consortium Annual Awards luncheon. In collaboration with the deputy sector navigator, advanced manufacturing, the college hosted an industry skills panel with participation from numerous industry and educational partners to assess industry needs and trends to explore the degree to which college curriculum and programs were relevant to today’s manufacturing workforce.



The CTE Community Collaborative Grant funded a Manufacturers’ Day where 250 high school students explored this highly technical career pathway and enjoyed conversations with industry partners. The success of the vocational education grant is evident in the continued funding of this training. Chaffey is a respected partner in moving county welfare recipients from poverty to self-sufficiency. This program enjoys the highest placement rate in the county under this funding stream. In addition, work experience sites have increased by over 50%, up to 82 sites, indicating the training this grant offers is meeting local employer needs. Due to strong industry commitment, Workforce Investment Board support, and region-wide college collaboration, Chaffey College was selected to take the lead in applying for Trade Adjustment Assistance Community College and Career Training (TAACCCT) funding in July 2014. Contract Education Contract education services provided to the community range from incumbent worker training to for-credit academic courses. Through these varied formats, economic development served over 2,900 workers in 2013–14. Because of the College’s capacity and reputation in workforce and professional development, Chaffey College remained a sought after educational partner by several entities seeking these services during this reporting period. Success in workforce and professional development led to relationship growth with several key partners in 2013–14. Most notably, economic development served as a platinum sponsor of the Manufacturers’ Council of the Inland Empire’s 2014 Manufacturers’ Summit. This partnership included the department’s service on the Summit’s planning committee, specialized marketing, cohosting a Summit workshop, and collaboration with employment development and community education to deliver an executive dinner hosted by Chaffey College’s superintendent/president on the eve of the Summit. Partnership with this council remains a key priority in the college’s effort to provide the region’s priority industry sectors with a skilled workforce. Community Education Community education continues to serve the community by offering a conservative yet impactful professional development and personal enrichment program. A highlight of community education is the strong youth offerings during the summer including programs for high school students wishing to earn high school credits. This positive impact in the community is evident through the continued increased enrollment in the summer youth offerings. During 2013–14, the college served 1,421 students enrolled in the high school summer programs.

USE OF RESULTS FOR PLANNING Grants Chaffey has been very successful in obtaining various funding through earning the reputation of an innovative and competent partner. The results of assessment in the unit’s grant management and the relationships developed foster the trust necessary to pursue federal funding. As a result, the College was successful in its application for Round 4 of the TAACCCT Department of Labor funding in 2013–14. Contract Education Based on the results of positive training evaluations and long-term service relationships and partnerships with local employers, economic development continues to provide quality and relevant workforce and professional development to the community. Economic development will continue to expand its marketing efforts to ensure area employers have access to the college’s services, and the department will pursue additional funding from the State of California Employment Training Panel in 2015–16 to continue services to area businesses.



Community Education Community education continues to evolve with the greatest success evident in the youth programs and medical training. The director and staff will increase outreach into the community to ensure the department offers programs the community desires to further professional development within the area.

Prepared by: Alisha Serrano, Interim Director, Economic Development

Submitted by: Lisa Bailey, Interim Associate Superintendent, Business Services and Economic Development






TOPIC 2014–2015 MARKETING MONITORING REPORT

Communication No. IV.D.2.c

SUPPORTS BOARD ENDS STATEMENT/POLICY The Marketing Monitoring Report supports Ends Policy 8.1.3 Outreach, “The district will establish and maintain collaborative partnerships with business, industry, and government agencies. The district will create strategies to learn about the communities in the district. The board shall advocate for the college in the community.” ACTIVITIES THAT ADDRESS THE ENDS POLICY This report includes marketing unit activities for 2014–2015 academic year as well as planned activities for 2015-16. PROGRAM SUMMARY The mission of the Chaffey College Office of Marketing and Public Relations is to enhance communications and relationships with college constituents. These include faculty, staff, students, parents, alumni, media, industry, government leaders, and the general public. With the creative use of diverse communications strategies, the Office of Marketing and Public Relations conveys Chaffey College’s quality, diversity, and dedication to education. The college’s marketing unit is divided into four subunits: marketing and public relations, community relations, graphics/electronic media, and lithography. The 2014–2015 Marketing Monitoring Report includes information from departments within the marketing unit. Even though each of these programs provides distinct services, we all work collaboratively to successfully promote Chaffey College. MEANS OF ASSESSMENT The marketing unit utilized several methods to measure the effectiveness of its activities. Activities are assessed quantitatively or qualitatively with the responsible parties as a means of analysis and planning for future events/activities. These processes occur on an on-going basis for continued improvement and currency. SUMMARY OF EVIDENCE MARKETING IN RELATION TO THE STRATEGIC VISION This monitoring report provides information as to the how the marketing unit delivered services to student in 2014–2015 in relation to the Educational Strategic Vision. ACCESSING THE COLLEGE Strengthening Partnerships with high schools and employers Chaffey College is proud of the strong relationships and partnerships we have built with district high schools and community organizations. In 2014 we strengthened these partnerships through innovative programs and opportunities. High School Outreach High school partnerships are fostered through various college departments including community relations and the student ambassador team. The 2013–2014 team consisted of 11 students who were focused on connecting with district high schools, each is assigned two or three high schools. On average, each ambassador visited their high school twice a month for a total of 350 visits during 2014. Most of the time was spent representing the college at information tables during lunch. Some high schools requested presentations


2014–2015 MARKETING MONITORING REPORT February 26, 2015 Page 2

or workshops in their career centers. On average, each ambassador spoke with approximately ten students per visit. In the 2013–2014 academic year, Alta Loma High School requested the support of outreach staff in hosting the Cash for College events held at their school. The student ambassadors assisted with these events and plan to continue supporting the program in 2015. SEA Assistance Lauren Heil Ensberg, community relations specialist, and student ambassadors assisted the counseling faculty and staff in administering the 2014 Senior Early Assessment (SEA) program. The team provided assistance with the SEA program at 21 district high schools. Montclair Online to College In 2014 the “Montclair Online to College” (OTC) was launched, granting all 9th grade students at Montclair High School the opportunity to receive the OTC Chaffey College scholarship. This year, the Online to College staff introduced the new program to 800 9th grade students. They also hosted a parent workshop attended by 100 parents and students and conducted two campus tours consisting of 100 students and teachers each – total 200 participants. Community Relations Lauren Heil Ensberg continues to build relationships with city representatives and community organizations. This year, Chaffey partnered with the Fontana Police Department on the Fontana Re-Entry Support Team (FRST). FRST provides opportunities and services for recently released inmates. Lauren attended monthly meetings as a representative of the college providing information about student services and career education programs. In 2014 the outreach staff represented Chaffey College at 56 College and Career Fairs which included: Ayala High School Career Day, Fontana Adult School College and Career Fair, Cal Aero Preserve Academy College Day, and City of Ontario/Chaffey Joint Union Unified School District College and Career Fair. The Colton, Redlands, and Yucaipa ROP contacted Lauren to request support for their adult students. She was also invited to serve on a mock interview panel representing Chaffey College to assist the CRY ROP students with interviews, resumes, and applications. This event was well-received and promoted Chaffey College well. Another partnership that developed in 2014 was with the Alta Vista and Desert Sands Charter Schools. The college and school representative created a presentation series for their students. These students are primarily receiving online instruction, yet attended a face-to-face class session once a week. Lauren and the ambassadors presented to classes in Moreno Valley, San Bernardino, Fontana, and Rialto. CONNECTION Establishing students relationship with the college The role of marketing and public relations is to engage through communications. The goal is to establish and improve every student’s relationship with the college by communicating information on college activities, important deadlines, and campaigns. HOPE CAMPAIGN The college launched the Hope, Engage, and Succeed campaign in 2012–2013 and continued to expose students, faculty, and staff to exciting components of the Hope and Mindset program. The marketing staff has



played a role in creating and presenting the marketing campaign since its conception. This year we created the “Chaffey Hope” social media campaign. Facebook.com/chaffeycollege Twitter.com/chaffeycollege Instagram.com/chaffeycollege Hashtag: chaffeyhope The “Chaffey Hope” campaign utilized the three major social media platforms (Facebook, twitter, and Instagram). Each month, the Facebook banner graphic was changed to reflect a “HOPE” word. Supporting stories, testimonials, motivational graphics and quotes, videos, and engagement prompts reflected that month’s word. A comprehensive 10-month schedule was created to ensure a variety of mediums and diversity of content. The campaign required coordination with the grant coordinator, student services, alumni, and marketing and provided exposure for various departments to the campus and local community. Engagement on content went up from 3% to 11% over the first three months of the campaign. Calendars/Posters The marketing and graphics staff also work collaboratively to produce the 2015 HOPE Calendar and poster campaign. The calendar features 12 students, faculty, staff, and alumni, while the poster campaign also features these individuals as well as more. 1200 calendars were distributed to college faculty, staff, administrators, alumni, and partners. 40 posters featuring 16 stories were produced and placed in college buildings on all three campuses. CRISIS COMMUNICATION In addition to creating marketing campaigns that promote the college, the role of marketing and public relations is to engage students and the community through open communication. 2014 was an exciting year for emergency communication. We successfully managed three incidents: the Etiwanda fire; death of student athlete, Sheldon Martin; and the bomb threat. The responsibility of the marketing staff is to lead the communication and serve as the Public Information Office (PIO) working collaboratively with the Emergency Operations Center Etiwanda Fire Around 8 a.m. on April 30, 2014, the Etiwanda Fire started north of Day Creek Ave. By 9 a.m., the team began distributing communication to students, staff, faculty, etc. through various media: email, social media, and notifying broadcast and print media outlets. College administrators worked with the EOC Commander collaboratively throughout the day and evening to create and distribute messages regarding college closure, etc. College updates and official statements were provided to all major television stations, local radio, and print media through email, fax, and social media by the marketing and public relations staff. Student Athlete, Sheldon Martin The evening of Saturday, August 17, 2014, Chaffey College football player, Sheldon Martin, was fatally wounded in a vehicle-to-vehicle shooting. The football coaching staff confirmed the victim was Sheldon on Sunday morning and the college posted a message on social media. The director and sports information director (SID) were contacted Sunday afternoon by a reporter from KCAL (Channel 9) for a story. The director received facts from Rob Hadaway, head football coach, and provided information to the reporter. At 9 p.m., the director and Dr. Shannon met the news team on campus to provide a statement “live.” The director received a call from the director of M&O at 5:30 a.m. Monday, informing her that a reporter from KTLA (Channel 5) was on campus reporting on Martin. By 6:00 a.m. she provided a statement “on air” and



continued to be of assistance for the next 3 hours (as they went live each hour). Two additional TV stations provided live reports during the day and evening. Bomb Threat The afternoon of August 21, 2015, a student reported a suspicious item to the campus police. At approximately 1:10 p.m., San Bernardino County Sheriff’s Office (SBCSO) arrived and established a perimeter based on last known location and direction of travel of the suspect. Several minutes later, it was decided by Campus Police Chief Seube and SBCSO to lock down the Rancho Cucamonga Campus. The marketing staff assisted Chief Seube in issuing an email alert and emergency announcement. SBCSO and college leaders continued to provide direction to the marketing staff about message content and distribution: internal and external communication. The marketing and public information staff was on campus and provided the official college response to media including KCBS, Los Angeles Times, Daily Bulletin, Press Enterprise, and local radio. The SBCSO PIO provided statements to on-site broadcast media. Lithography The lithography department is the central printing operation of the college. In 2014 the college invested in replacing three digital printers. The acquisition of these new machines has improved production and decreased cost. In 2013–2014 the lithography department fulfilled approximately 216,320 requests for printing and approximately 2,114,136 copies most of which are used for instructional purposes. Connecting students to support services PARENT/STUDENT WORKSHOPS This is the fifth year that the outreach department has hosted Parent/Student Workshops. Three workshops were held in April, May, and June on the college’s three campuses. We experienced the highest attendance. 184 people attended one of the three workshops. The approval rating was extremely high, 98% of attendees had a positive response through the survey distributed at the event. The workshops are successful due to the superior support of staff and administrators from counseling, financial aid, EOPS, DPS, Transfer Center, success centers, alumni relations, and Foundation. The students attended a peer advising session with the student ambassadors who provided guidance for transitioning from high school to college. Attendance per event/location:

Fontana 4/17/14 7 parents 7 students Chino 5/28/14 35 parents 37 students Rancho 6/24/14 48 parents 48 students

ADVANCEMENT Requiring students to define academic, occupation, and career goals SSSP The marketing and public relations department assisted the dean of counseling in establishing a cohesive message for and promotion of the Student Support and Success Program (SSSP). This campaign included web pages, flyers, electronic messaging as well as providing marketing support for the newly created GPS Centers.



Developing sustained engagement strategies STUDENT EMAIL The director of marketing and public relations served on the workgroup to establish student email. On January 12, 2015, all students enrolled in credit courses were issued a Chaffey College student email. More than 19,500 student emails have been issued during the spring 2015 semester. The responsibility of the marketing staff was to create a campaign to introduce and inform students about the benefits of the new email. COMPLETION Recognizing and honoring completions “Countdown to Commencement” Social Media Campaign Sheryl Herchenroeder, public information specialist, created and launched the “Countdown to Commencement” campaign utilizing the three major social media platforms (Facebook, twitter, and Instagram) to build excitement and engagement before, during, and following the college’s annual commencement exercises. The #chaffey14 campaign was launched at the college’s annual Grad Fest event a month prior to commencement. Attendees were encouraged to start tagging their commencement experience on social media as early as picking out their regalia. Leading up to the event, we ran a 30-day countdown featuring members of the campus community. A variety of people and departments were chosen to best reflect the college’s three campuses and all major college stakeholders. Posts ran daily with a congratulatory message from the featured person. Additionally, groups with their own social media presences shared the countdown photos to their followers as well. The day of Commencement, hourly we ran top 10 Fun Facts featuring demographic data from the Class of 2014. Announcements were made at rehearsal for graduates to tag their photos with the designated hashtag (#chaffey14) and signs were posted at the entrances to the stadium for families and friends to also tag us on photos, check-ins, and well wishes. After Commencement, we compiled twitter, Facebook and Instagram posts using the hashtag to create a storify video that was shared out on the same social platforms. Photos, tweets, and status updates tagged with @chaffeycollege or #chaffey14 were personally commented resulting in follower growth, particularly on Instagram. Engagement in the month proceeding commencement through the middle of June was up by at least 150% and the college’s Klout score increased by 5 points. ATHLETICS Sheryl Herchenroeder, the college’s sports information director (SID), continued to represent, promote, and report information regarding Chaffey College athletics. As the SID, Sheryl continuously works with local and state media, regional and state reporting agencies, community college SIDs, recruiters, coaches, parents, student athletes and the community. This year, Sheryl coordinated various programs to promote the successes of Chaffey student athletes. 2014 Scholar Athlete Recognition Night The 2014 Scholar Athlete Recognition was held on February 12, 2014, during the halftime of a men’s basketball game. 73 student-athletes were honored for achieving a GPA of 3.0 or greater. Of the college’s 15



teams, 13 were represented. Scholar athletes were called by name by their coach, congratulated by Governing Board President Lee Mc Dougal, and presented with a certificate of achievement. Student-Athlete Signing Ceremonies The college is proud of all student-athletes for their accomplishments both in the classroom and on the court/field. In 2013–2014, 20 student-athletes participated in signing ceremonies including several that signed on National Signing Day. Athletes that participated in department signing ceremonies represented transfers to all NCAA levels. Chaffey SID distributed information and promoted these student accomplishments in a timely manner through social media, the college website, and by communicating it to local reporters. Recruitment Materials In addition to the annual media guides the marketing staff creates for the football, basketball, and baseball programs, this year the department also created specific recruitment materials for men’s and women’s soccer. These brochures reflect the overall style of the college’s marketing campaigns and promote the academic and financial benefits of attending Chaffey as well as the strengths of our athletic programs. Both brochures prominently feature the steps to becoming a Chaffey College student that align with the Student Success Initiative. Similar brochures for volleyball, men’s and women’s water polo, softball, swim and dive, and track and field will be created in 2015–2016. Report to the Community The Office of Marketing and Public Relations worked collaboratively with the superintendent/president and governing board president to host the annual Report to the Community. The report highlighted student successes, innovative programs, college data, and plans for the future. The luncheon was held on October 14, 2014, at the Jesse Turner Community Center in Fontana. The event drew the highest attendance, 230 people, of any luncheon since it began in 2000. Alumni Dinner The Office of Marketing and Public Relations along with the athletics, Foundation, and alumni affairs hosted the 2014 Alumni of the Year/Athletic Hall of Fame dinner on April 3, 2014. The event recognized 6 outstanding Chaffey College alumni; the event was attended by 180 people. USE OF RESULTS FOR PLANNING Activities are assessed quantitatively or qualitatively with the responsible parties as a means of analysis and planning for future events/activities. These processes occur on an on-going basis for continued improvement and currency. The marketing staff works with the Office of Institutional Research to determine the necessary reports and information that is needed to plan effectively.

Submitted by: Peggy Cartwright, Director of Marketing and Public Relations






TOPIC QUARTERLY INVESTMENT REPORT

Communication No. IV.D.2.d

SUPPORTS BOARD POLICY Board Policy 6320 Investments - The Superintendent/President is responsible for ensuring that the funds of the District are invested that are not required for the immediate needs of the District. Investments shall be in accordance with law.

PROPOSAL To present the quarterly investment report for the quarter ended December 31, 2014, for information only.

BACKGROUND As recommended in Government Code 53646, the district investment reports may be presented to the board quarterly. The quarterly investment report for the period ended December 31, 2014 is attached.

BUDGET IMPLICATIONS Funding Source – All funds Status of Funds – N/A Future Implications – N/A

RECOMMENDATION To review the quarterly investment report for the quarter ended December 31, 2014 as presented.

Prepared by: Anita D. Undercoffer, Executive Director, Budgeting and Fiscal Services

Reviewed by: Lisa Bailey, Interim Associate Superintendent, Business Services and Economic Development



Chaffey Community College District Investment Report

Governing Board

Gary L. George, President Paul J. Gomez, Vice President

Lee C. McDougal, Immediate Past President Katherine Roberts, Clerk

Kathleen R. Brugger, Member

Carlotta Bohon, Student Trustee

Dr. Henry D. Shannon, Superintendent/President

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GOVERNING BOARD



TOPIC PUBLIC HEARING – INTENT TO ENTER INTO ENERGY SERVICES CONTRACT

Communication No. IV.E.1.a

SUPPORTS BOARD POLICY Supports and complies with Policies: 1400 Core Values – Environmental Responsibility, 2710 Conflict of Interest, 6330 Purchasing, 6340 Contracts, and 6600 Capital Construction.

PROPOSAL In accordance with California Government Code Section 4217.10 et seq., it is proposed that the Governing Board hold a public hearing for the authorization of an energy service contract for the energy conservation facilities project with Southland Industries, Inc. The Governing Board states the following:

1. The anticipated cost to the District for energy conservation services provided by the alternate energy equipment under the proposed energy service contract will be less than the anticipated marginal cost to the District for electrical or other energy that would have been consumed by the District in the absence of such purchases; and

2. The energy service contract includes documentation that the anticipated cost to the

District for electrical or conservation services provided by the alternate energy equipment will be less than the anticipated marginal cost to the District of electrical or other energy that would have been consumed by the District in the absence of such purchases.

BACKGROUND Section 4217.10 et seq. of the California Government Code authorizes public agencies such as community college districts to enter into energy service contracts on such terms as their governing bodies determine are in the best interests of the District if the determination is made at a regularly scheduled public hearing, public notice of which is given at least two weeks in advance, that the anticipated cost to the District for energy conservation services under the energy services contract will be less than the anticipated marginal cost to the District of electrical or other energy that would have been consumed by the District in the absence of those purchases. The District Board finds and determines that the anticipated cost to the District for electrical energy or conservation services provided by alternate energy equipment under the energy service contract with Southland Industries, Inc. will be less than the anticipated marginal cost to the District of electrical or other energy that would have been consumed by the District in the absence of such purchase.


PUBLIC HEARING: INTENT TO ENTER INTO ENERGY SERVICES CONTRACT February 26, 2015 Page 2

BUDGET IMPLICATIONS Funding Source – Measure L Bond Funds Status of Funds – Funds for this project are included in the 2014–2105 bond budget. Future Implications – Anticipated incentives to be received at time of final project inspection, will be used to offset project costs.

RECOMMENDATION To hold, in accordance with California Government Code Section 4217.10 et seq., a public hearing for the authorization of an energy service contract for the energy conservation facilities project with Southland Industries, Inc.

Prepared by: Kim Erickson, Executive Director, Business Services




GOVERNING BOARD


February 26, 2015 B o a r d M e e t i n g D a t e

TOPIC ADOPT RESOLUTION OF THE GOVERNING BOARD OF CHAFFEY COMMUNITY COLLEGE DISTRICT AUTHORIZING EXECUTION OF ENERGY SERVICES CONTRACT FOR THE CENTRAL PLANT BUILD OUT – THERMAL ENERGY STORAGE TANK; APPROVING AND ADOPTING ADDENDUM TO THE FINAL ENVIRONMENTAL IMPACT REPORT FOR THE FACILITIES MASTER PLAN RANCHO CUCAMONGA CAMPUS AND APPROVING THE TANK

Communication No. IV.E.1.b

SUPPORTS BOARD POLICY Supports and complies with Policies: 1400 Core Values – Environmental Responsibility, 2710 Conflict of Interest, 6100 Delegation of Authority, 6330 Purchasing, 6340 Contracts, and 6600 Capital Construction.

PROPOSAL To adopt by vote of the Governing Board members present, attached Resolution 22615, which (1) finds that pursuant to Government Code Section 4217.10 et seq., the cost of the energy conservation measures contemplated by the Central Plant Build Out – Thermal Energy Storage (“TES”) Tank energy services contract, including but not limited to, the installation of a TES Tank and any regulatory improvements triggered by the energy efficiency upgrades, will be offset and will be less than the anticipated marginal cost to the District of electrical or other energy that would have been consumed by the District if such energy efficiency measures were not completed; (2) approves the authorization and delegation of authority to the Superintendent/President of the solicitation of proposals from qualified, licensed contractors to complete the TES Tank; (3) approves the authorization and delegation of authority to the Superintendent/President or his delegate, to execute the proposed energy services contract with Southland Industries, Inc. of Garden Grove, California for the installation of the TES Tank for the not-to-exceed amount of $3,648,281; and (4) approves and adopts the Addendum to the Final Environmental Impact Report (“EIR”) (State Clearinghouse No. 2003071013) for the Chaffey Community College District Facilities Master Plan Rancho Cucamonga Campus (“Master Plan”) and approve the TES Tank.

BACKGROUND Energy Services Contract Section 4217.10 et seq., of the California Government Code authorizes public agencies such as community college districts to enter into energy service contracts on such terms as their governing bodies determine are in the best interests of the District if the determination is made at a regularly scheduled public hearing, public notice of which is given at least two weeks in advance, that the anticipated cost to the District for energy conservation services under the energy services contract will be less than the anticipated marginal cost to the District of thermal, electrical, or other energy that would have been consumed by the District in the absence of those purchases. In addition to the energy cost-savings to be generated from the TES Tank, the TES Tank includes the installation of a 700,000 gallon TES Tank located next to the existing Central Plant Facility at the southeast portion of the Rancho Cucamonga Campus, directly north of the Maintenance and Operations Building on a portion of the grass playing field. The TES Tank will supplement the existing chiller capacity for cooling needs. The TES Tank also includes the installation of six new boilers, which will augment the capacity of the existing heating systems to meet future heating demand loads on the Rancho


ADOPT RESOLUTION APPROVING EXECUTION OF ENERGY SERVICES CONTRACT FOR THE CENTRAL PLANT BUILD OUT – TES TANK, APPROVING AND ADOPTING ADDENDUM TO THE FINAL EIR FOR THE FACILITIES MASTER PLAN RANCHO CUCAMONGA CAMPUS, AND APPROVING TANK February 26, 2015 Page 2

Cucamonga Campus. The TES Tank will be approximately 61 feet in height, painted white, and similar in appearance to the existing facilities at the site. The operational savings from the TES Tank are achieved by shifting operation of the chillers to off peak night hours. Southern California Edison has higher utility rates and demand charges during the day. By shifting to night hours that have lower rates, operational cost savings will be realized. In addition, by producing chilled water during the off peak electrical periods in the night, chillers will run more efficiently due to cooler temperatures at night resulting in additional energy savings. The anticipated incentives to be received from Southern California Edison-Permanent Load Shift Incentives Program are $700,000, along with anticipated annual operational and maintenance savings of $260,000 to be realized by the District over time due to this installation.

In lieu of utilizing a competitive hard bid process to select the contractor to perform the energy efficiency building retrofits, Government Code Section 4217.10 et seq. authorizes the use of an informal request for proposals process. The State Legislature, in enacting Section 4217.10 et seq. of the Government Code, has acknowledged that an informal process is appropriate and necessary to procure energy services contracts because energy services contracts, such as the contract proposed for the TES Tank, often require performance guarantees, qualifications, and compliance with certain qualitative measures that may not otherwise be obtainable from a contractor selected through a low bid process.

On August 26, 2014, the District released Request for Qualification/Request for Proposal (RFQ/RFP) No. 15P8 for the TES Tank. Four firms were solicited to submit proposals. The District received responses from all four firms.

• ACCO Engineered Systems $3,690,000 • HPS Mechanical, Inc. $4,230,341 • Plumbing, Piping, & Construction $3,497,000 • Southland Industries, Inc. $3,648,281

Based upon a due diligence review and the RFQ/RFP evaluation criteria, it was determined that Southland Industries, Inc. offered the best value based upon qualifications, response, accuracy, prices, and overall ability to perform. The District finds the proposal fair, reasonable, and the best value for a project of this size and scope.

Under the proposed energy services contract with the District, Southland Industries, in accordance with Government Code Section 4217.10 et seq., will perform the installation of the TES Tank as required by the Division of the State Architect, the Americans with Disabilities Act, and other applicable laws. Compliance with California Environmental Quality Act

In May 2004, the District certified the Final EIR and approved the Master Plan. The Final EIR analyzed the potential environmental impacts associated with a physical development program that accommodated program growth and increased student enrollments by allowing the removal and renovation of various existing structures and the construction of new academic facilities.



In November 2009, the District’s Governing Board held a meeting to discuss the third phase of the Central Plant Build Out. An assessment of the existing campus HVAC system was addressed, including a proposal for the installation of a new 600 ton chiller and cooling tower system with six new boilers, or the installation of the TES Tank with six new boilers. The Board recommended proceeding with the construction of a new 700,000 gallon TES Tank in place of a third chiller component of the campus’ Central Plant Facility as contemplated in the Master Plan. The TES Tank would be constructed on the southeast portion of the campus, directly north of the Maintenance and Operations Building on a portion of the grass playing field.

District staff, in consultation with Impact Sciences, Inc., evaluated the TES Tank in light of the environmental analysis contained in the Final EIR and determined that no supplemental or subsequent environmental review is required under Public Resources Code section 21166 or State CEQA Guidelines section 15162. Staff proposes adoption of an Addendum to the Final EIR to address any changes to the Master Plan to account for the TES Tank under State CEQA Guidelines section 15164.

BUDGET IMPLICATIONS Funding Source – Measure L bond funds Status of Funds – Funds of $3,648,281 are included in the 2014-2015 adopted bond fund budget which includes a budget increase of $533,928 from the Measure L budgeted bond reserve. Future Implications – Anticipated incentives of $700,000 to be received at time of final project inspection will be used to offset the budget transfer from bond reserve and project costs.

RECOMMENDATION To adopt by vote of the Governing Board members present, attached Resolution 22615, which (1) finds that pursuant to Government Code Section 4217.10 et seq, the cost of the energy conservation measures contemplated by the TES Tank energy services contract, including but not limited to, the installation of the TES Tank and any regulatory improvements triggered by the energy efficiency upgrades, will be offset and will be less than the anticipated marginal cost to the District of electrical or other energy that would have been consumed by the District if such energy efficiency measures were not completed; (2) approves the authorization and delegation of authority to the Superintendent/President of the solicitation of proposals from qualified, licensed contractors to complete the TES Tank, (3) approves and adopts the authorization and delegation of authority to the Superintendent/President or his delegate, to execute the proposed energy services contract for the TES Tank work with the proposer selected by the Superintendent/President or his delegate; (4) approves and adopts the Addendum to the Final EIR for the Master Plan and approves the TES Tank.

It is recommended that the Governing Board authorize the District to enter into Contract No. 15P8 with Southland Industries of Garden Grove, California, for the installation of the TES Tank for the not-to-exceed amount of $3,648,281.



Attachment: Resolution 22615 Facilities Master Plan Rancho Cucamonga Campus Certified Final Environmental Impact Report

(State Clearinghouse No. 2003071013) (May 2004) and Addendum to the Final EIR (November 2014)





RESOLUTION 22615

A RESOLUTION OF THE GOVERNING BOARD OF CHAFFEY COMMUNITY COLLEGE DISTRICT AUTHORIZING EXECUTION OF ENERGY SERVICES

CONTRACT FOR THE CENTRAL PLANT BUILD OUT – THERMAL ENERGY STORAGE TANK, APPROVING AND ADOPTING ADDENDUM TO THE FINAL ENVIRONMENTAL IMPACT REPORT FOR THE FACILITIES MASTER PLAN

RANCHO CUCAMONGA CAMPUS AND APPROVING THE TANK

WHEREAS, California Government Code Section 4217.10 et seq. authorizes a public agency, such as a community college district, to enter into energy service contracts if its governing body determines, at a regularly scheduled public hearing, public notice of which is given at least two weeks in advance, that the anticipated cost to the agency for energy conservation services under the energy services contract will be less than the anticipated marginal cost to the agency of electrical energy that would have been consumed by the agency in the absence of the energy services contract; and

WHEREAS, the Chaffey Community College District (“District”) desires to undertake energy conservation measures anticipated by the Central Plant Build Out – Thermal Energy Storage (“TES”) Tank in order to increase the efficient use of electric and other energy, generate energy cost savings, and meet the sustainability goals of the District; and

WHEREAS, the District has applied for energy efficiency incentives from Southern California Edison to help fund the TES Tank; and

WHEREAS, under the proposed energy services contract with the District, the successful proposer, in accordance with Government Code Section 4217.10 et seq. will install the TES Tank and six new boilers necessary to implement the proposed energy efficiency measures, as required by the Division of the State Architect, the Americans with Disabilities Act, and other applicable laws, and

WHEREAS, the cost of the TES Tank under the proposed energy services contract is anticipated to be offset by the energy cost savings realized by the District through such installation; and

WHEREAS, in accordance with California Government Code Section 4217.10 et seq. the energy service contract entered into between the District and the successful proposer will be less than the anticipated marginal cost to the District of the cost of purchasing electricity that would be consumed by the District in the absence of the energy conservation measures and energy efficiency of the TES Tank work and contemplated by the proposed energy services contract; and

WHEREAS, a Draft Environmental Impact Report (“EIR”), State Clearinghouse Number 2003071013, was circulated for the Chaffey Community College District Facilities Master Plan Rancho Cucamonga Campus (“Master Plan”) between March 8, 2004 and April 22, 2004; and

WHEREAS, on May 13, 2004 the District Board certified the Final EIR and adopted a Mitigation Monitoring and Reporting Program, CEQA Findings and Statement of Overriding Considerations; and

WHEREAS, on May 21, 2004, the Notice of Determination was filed and posted for 30 days; and

WHEREAS, because neither the District’s certification of the Final EIR nor its approval of the Master Plan was challenged, the Final EIR is presumed to be valid; and

WHEREAS, in lieu of a new 600 ton chiller and cooling tower system with six boilers, as contemplated in the Master Plan, the TES Tank with six new boilers would be installed as part of the Central Plant Facility at the southeast portion of the Rancho Cucamonga Campus, directly north of the Maintenance and Operations Building on a portion of the grass playing field; and


WHEREAS, the District, as lead agency under the California Environmental Quality Act, Public Resources Code section 21000 et seq. (“CEQA”), evaluated the changes or additions necessary for the TES Tank in light of the environmental analysis contained in the Final EIR and determined that none of the circumstances requiring supplemental or subsequent environmental review described in Public Resources Code section 21166 or State CEQA Guidelines section 15162 have occurred, and thus no supplemental or subsequent EIR is required; and

WHEREAS, District staff caused to be prepared an Addendum to the Final EIR to address any changes or additions to the Master Plan to account for the TES Tank under State CEQA Guidelines section 15164; and

WHEREAS, the District Board has reviewed the Addendum to the Final EIR, along with the information in the Final EIR, prior to taking action on the TES Tank. The Addendum reflects the independent judgment and analysis of the District; and

WHEREAS, the District has considered all comments received at the public hearing on February 26, 2015, prior to adoption of this Resolution.

NOW, THEREFORE, the Governing Board of the Chaffey Community College District hereby finds, determines, declares and resolves as follows:

Section 1. Determination of Recitals. That all of the recitals set forth above are true and correct, and the Board so finds and determines.

Section 2. Notice and Public Hearing. This resolution is adopted following a public hearing at a regularly scheduled meeting of the Board for which a minimum of two weeks public notice has been duly given.

Section 3. Determination of Energy Cost Savings. The District Board finds and determines that pursuant to Government Code Section 4217.10 et seq., the cost of the energy conservation measures contemplated by the energy services contract for the TES Tank, including but not limited to, the installation of the TES Tank and six new boilers and any regulatory improvements triggered by the energy efficiency upgrades, will be offset and will be less than the anticipated marginal cost to the District of electrical or other energy that would have been consumed by the District if such energy efficiency measures were not completed.

Section 4. Compliance with CEQA. As the decision-making body for the TES Tank, the District Board has reviewed and considered the Final EIR and the Addendum to the Final EIR, any oral or written comments received, and the administrative record prior to making any decision. The District finds that the Addendum to the Final EIR has been completed in compliance with CEQA and the State CEQA Guidelines.

Section 5. Findings on the Necessity for a Subsequent or Supplemental Environmental Impact Report. Based on the Addendum to the Final EIR and all related information presented to the District, the District finds that the preparation of a subsequent or supplemental EIR is not required for the TES Tank because the addendum is merely a minor modification to the Final EIR and such a minor modification: (1) does not constitute a substantial change to the Master Plan that will require major revisions of the Final EIR due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; (2) does not constitute a substantial change with respect to the circumstances under which the Master Plan is undertaken that will require major revisions of the Final EIR due to the involvement of new significant environmental effects or a substantial increase in the severity of the previously identified significant effects; and (3) does not contain new information of substantial importance that was not known and could not have been known with the exercise of reasonable diligence at the time the Final EIR was certified, that shows any of the following: (a) the TES Tank will have one or more significant effects not discussed in the Final EIR; (b) significant effects previously examined will be substantially more severe than shown in the Final EIR; (c) mitigation measures or alternatives previously found not to be feasible would in fact be feasible and would substantially reduce one or more significant effects of the TES Tank, but the lead agency declined to adopt such measures or alternatives; or (d) mitigation measures or alternatives considerably different from those analyzed in the Final EIR would substantially reduce one or more significant effects on the environment, but the lead agency declined to adopt such mitigation measures or alternatives.

Section 6. Incorporation of Findings on Environmental Impacts. The District incorporates by reference the CEQA Findings and Statement of Overriding Considerations for the Final EIR contained in the Resolution approved at the May 13, 2004 Governing Board meeting as if those Findings and Statement of Overriding Considerations were fully set forth herein.


Section 7. Adoption of Addendum. The District approves and adopts the Addendum to the Final EIR for the TES Tank dated December 2014.

Section 8. Notice of Determination. The District Board directs staff to file a Notice of Determination with the San Bernardino County Clerk within five (5) workings days of approval of the Addendum to the Final EIR and with the State Office of Planning and Research.

Section 9. Custodian of Records. The Final EIR, CEQA Findings, Statement of Overriding Considerations, Addendum to the Final EIR and all other documents constituting the administrative record for the District’s approval of the TES Tank are maintained at the District’s Administrative offices located at 5885 Haven Avenue, Rancho Cucamonga, California 91737-3002. The custodian of records is the Superintendent/President.

Section 10. Approval of Project. Based on the findings herein, the District Board approves the TES Tank.

Section 11. Authority to Take All Actions Necessary. The Superintendent/President or his delegate is authorized to do all things that are necessary to give effect to and comply with the terms and intent of this resolution, including, but not limited to, the finalization and execution of the energy services contract with the proposer selected by the Superintendent/President or his designee. The Superintendent/President may designate and delegate to other District management personnel, as deemed necessary, tasks associated with the negotiating, drafting, and/or preparing of energy service contract and any related documents.

Section 12. Effect. This resolution shall take effect immediately upon its passage.

PASSED AND ADOPTED by the Governing Board of the Chaffey Community College District at Rancho Cucamonga, California, this 26h day of February, 2015, at a regular meeting by the following vote:

Ayes: Noes: Abstentions: Absent:

I, Katherine J. Roberts, Clerk of the Governing Board of the Chaffey College Community College District of San Bernardino County, California, do hereby certify that the foregoing is a full, true, and correct copy of a resolution duly adopted by said Board at the regular meeting thereof at the date and place and by vote stated, which resolution is on file and of record in the office of said Board.

Katherine J. Roberts Clerk, Governing Board


GOVERNING BOARD


February 26, 2015

TOPIC APPROVAL OF MINUTES, JANUARY 22, 2015

Communication No. IV.F.1.a

SUPPORTS BOARD POLICY Board Policy 2360 Minutes – The minutes shall record all actions taken by the Governing Board. The minutes shall be public records and shall be available to the public.

PROPOSAL To approve the minutes of the January 22, 2015, regular meeting.

BACKGROUND It is the practice of the board to approve the minutes of the board meeting(s) held the previous month. Those minutes are then made available to the public in the Chaffey College Library and on the college website.

BUDGET IMPLICATIONS N/A

RECOMMENDATION Approval of the minutes of the January 22, 2015, regular board meeting.

Submitted by: Henry D. Shannon, Superintendent/President



OFFICIAL PROCEEDINGS OF THE GOVERNING BOARD

CHAFFEY COMMUNITY COLLEGE DISTRICT A regular meeting of the Chaffey Community College District

Governing Board was held on Thursday, January 22, 2015, in the board room of the Marie Kane Center for Student Services/Administration. Board President George called the meeting to order at 2:00 p.m.

Members present: Ms. Brugger, Mr. George, Mr. Gomez, Mr. McDougal,

Ms. Roberts, Ms. Bohon (Student Trustee) Members absent: None CLOSED SESSION

The public is given an opportunity to address the Governing Board regarding the posted closed session agenda. No comments were made.

The Board convened in closed session at 2:05 p.m. Closed session was adjourned at 3:20 p.m.

STUDY SESSION

Superintendent/President Shannon introduced members of the Citizens’ Oversight Committee Sue Ovitt, Fran Givens, Carlotta Bohon, and Ed Cook. In addition, Dr. Shannon recognized former County Supervisor Gary Ovitt.

At 3:30 p.m. a study session commenced on the following topics:

Facilities Master Plan Vision 2025

Melanie Siddiqi, interim vice president administrative services, introduced Architect Deborah Shepley who returned this month to provide the Board with a Facilities Master Plan presentation that focused on current and future plans for the Fontana and Chino campuses.

Measure L Update

Melanie Siddiqi, interim vice president administrative services, provided the Board with an update on Measure L that included projects, funding, and DSA closeout information.

Mr. McDougal left the meeting at 4 p.m.


REGULAR SESSION

The regular session reconvened at 4:06 p.m. Trustee Katherine Roberts led the Pledge of Allegiance to the Flag.

PUBLIC COMMENTS

No comments were made.

COMMUNITY LINKAGES

GOVERNING BOARD

Student Trustee Carlotta Bohon reported that the Associated Students of Chaffey College (ASCC) scholarships became available on December 8 and will be available until March 23. ASCC will be awarding $101,000 in scholarships. Ms. Bohon shared that ASCC awarded 565 book grants to students on all three campuses. She announced the scholarship reception will be held on Thursday, May 7.

Ms. Brugger thanked everyone for the wonderful board study session yesterday. Trustee Brugger shared that during the month of December she attended the ADN pinning ceremony.

Kathleen Brugger mentioned that she is sponsoring a staff foursome for the Foundation golf tournament in June.

Mr. Gomez distributed copies of his community linkages. He reported that during the month of December he attended the ADN pinning ceremony and the California Community Colleges Trustees special meeting via teleconference. In January, Vice President Gomez attended the museum docent training, FLEX program, Black Wings Exhibition at the Ontario Museum of History and Art, and the Board study session.

Governing Board Clerk Katie Roberts reported that in January she attended the Flex program and meetings at the West End Family Counseling Services, Travelers’ Aid, and Ontario Rotary. Ms. Roberts also attended the Board’s study session.

Board President George reported that in December he attended the ADN pinning ceremony. Mr. George also reported that in January he attended the Flex event, a holiday dinner hosted by Dr. and Mrs. Shannon, a monthly pre-board meeting with Dr. Shannon, and the Board retreat. Board President George shared that he will be attending the Community College League of California’s annual legislative conference this coming weekend.

Mr. George invited everyone to attend the Savage Sentimentality exhibit at the Wignall Museum. The board president also invited everyone to view


the new art installation on the second floor of the SSA Building by artist Ehren Tool, who is a veteran.

Board President George mentioned since 2007 the college has tried to change from an off-year election in order to reduce the costs to the district. As of now, the college has been given the same reason we were told previously. The reason is the county doesn’t have electronic voting. The change would add another page to the ballot which would cost the county too much money to administer. Mr. George indicated that the college is waiting for a letter from the Registrar of Voters with this year’s decision. As part of this effort, Mr. George and Mr. Gomez are visiting with the county supervisors to present our case. Mr. George indicated that there was recently an article in the Chino Champion accusing the college of not using our funding wisely because the college has an off-year election.

LEGISLATIVE UPDATE

Lorena Corona, manager of governmental relations, mentioned that we have the list of the people that we will be working with at the California State Senate and at the California State Assembly. At the United State House of Representatives, we will be working with Congressman Aguilar and Congresswoman Torres. Ms. Corona also mentioned we will be working with Raul Arambula from the Chancellor’s Office Governmental Relations.

PRESENTATIONS

Interim Chief of Police Darryl Seube introduced Lieutenant James Strona. Mr. Seube provided the Board with background information on the new lieutenant.

Lorena Corona, manager of governmental relations, mentioned that Congresswoman Torres extended her gratitude to the college for sending our student, Crystal Tettenhorst to Washington, D.C.

Ms. Tettenhorst shared that she served in the United States Navy for six years, and she is currently majoring in biochemistry with hopes of becoming either a pharmacist or going into research. Ms. Tettenhorst indicated that she was thrilled to be invited to Washington to attend the State of the Union Address. She also shared some of the things that she did while in Washington, including a tour of the United States Capitol.

FOUNDATION

Lisa Nashua, executive director of the Foundation, recognized the presence of two Foundation members: Sue Ovitt, president and Mark Barragan, board member.

Ms. Nashua reported that the directors of marketing and alumni relations are working on the materials for the Alumni of the Year and Athletics


Hall of Fame dinner. Her report provided the names of the honorees and inductees.

Ms. Nashua shared that Gradfest will be held April 14 and the golf tournament will be held on June 1. She mentioned there is special tournament pricing for faculty and staff.

Lisa Nashua announced that the Foundation received a check for $25,000 from Southern California Edison for STEM grant scholarships.

REPORTS

CLOSED SESSION ACTIONS

Board Secretary Henry Shannon announced that the Board took action in closed personnel session this evening to approve the following by a unanimous (5:0) vote.

Employment of: Eduardo Aldas to the one-semester temporary counseling assignment, career center, 1.0

FTE, effective January 5, 2015, through June 30, 2015. Sharon Awad to the position of program assistant, scholarship, 1.0 FTE, 12 months, range 13,

step A of the CSEA salary schedule, effective January 26, 2015. Hourly personnel including adjunct faculty, contract faculty overload, and short-term workers. Christopher Carlson to the temporary, unclassified, professional expert position of off-contract,

all sports, effective January 23, 2015, through June 30, 2015, under the terms and conditions of the employment agreement.

Utilization of volunteer services (This list has been made part of the minutes of this meeting.) The Governing Board authorized the district to enter into a settlement agreement with an

employee with Identification Number 7284.

MONITORING

The 2013–2014 Audit Report prepared by Vavrinek, Trine, Day & Co., was presented for information only.

Bill Rauch, partner, from Vavrinek, Trine, Day & Co. was present at the

board meeting and provided information about the audit report. Ms. Brugger and Mr. George complimented Patrick Cabildo, internal auditor and the accounting and business services staff for their good work.

The Budget Monitoring Report was provided for the Board’s

information.

INFORMATIONAL

The Governing Board received the 2015–2016 budget development calendar for their information.

Ashley Jones from Assemblywoman Brown’s office wished everyone Happy New Year, and she reminded the Board that she is our contact.


CONSENT AGENDA

The consent agenda was amended as follows:

IV.E.1.b Board Policies for Adoption, BP 6330 Purchasing, was pulled and will be brought back at a later date.

A motion was made by Ms. Roberts, seconded by Mr. Gomez, to approve IV.E.1.b Board Policies for Adoption with the exception of BP 6330, Purchasing.

Yeas: Ms. Brugger, Mr. George, Mr. Gomez, Ms. Roberts, Ms. Bohon (advisory) Nays: None Absent: Mr. McDougal

A motion was made by Mr. Gomez, seconded by Ms. Roberts, to approve the consent agenda as amended.

Yeas: Ms. Brugger, Mr. George, Mr. Gomez, Ms. Roberts, Ms. Bohon (advisory) Nays: None Absent: Mr. McDougal Through these actions, the following were approved (Approval of

Minutes, December 18, 2014, through Quarterly Financial Status Report for the Period Ending December 31, 2014).

GOVERNANCE PROCESS

The minutes of the December 18, 2014, regular board meeting were approved as presented.

GENERAL INSTITUTION

The Governing Board approved the Chaffey College “Vision 2025” Facilities Master Plan.


BUSINESS/FISCAL AFFAIRS

The Governing Board approved the CTE Enhancement Fund agreement between the Chancellor’s Office and Chaffey Community College for $304,615 for the period of January 5, 2015 through March 31, 2016.

The Governing Board approved the Child Development Training

Consortium Grant Agreement between Chaffey College and Yosemite Community College District for the 2014–2015 year in the amount of $7,500.

The Governing Board adopted Resolution 12215, which delegates

authority to the superintendent/president or his designee to sell or otherwise dispose of the electronic equipment and miscellaneous materials listed in Exhibit A of the resolution, and to execute all documents in connection therewith, in accordance with the terms and conditions of the resolution. (This resolution has been made part of the minutes of this meeting.)

The Governing Board adopted a resolution to approve Amendment 01

to increase the amount of the California Department of Education 2014–2015 General Child Care and Development Programs contract (CSPP-4391) by $261,389. (This resolution has been made part of the minutes of this meeting.)

The Governing Board approved the nonresident tuition fee of $200 per

semester unit for the 2015–2016 fiscal year with a capital outlay fee of $11. The Governing Board approved the Quarterly Financial Status Report

for the period ending December 31, 2014.

ACTION AGENDA

BUSINESS/FISCAL AFFAIRS

The contracts, purchase order, and warrant lists were approved on the motion of Ms. Brugger, second of Mr. Gomez. (These lists have been made part of the minutes of this meeting.)

Yeas: Ms. Brugger, Mr. George, Mr. Gomez, Ms. Roberts,

Ms. Bohon (advisory)

Nays: None Absent: Mr. McDougal

CEO/STAFF REPORTS

Henry Shannon, superintendent/president, thanked all those involved with the FLEX program and the trustees who attended.


Dr. Shannon mentioned copies of highlights from business services and economic development and student services are in the Board’s packets.

Superintendent/President Shannon wished everyone a Happy New Year.

Faculty Senate President Ardon Alger reported and highlighted the following faculty: Timi Hayward, Diana Cosand, and Beverly Cox.

Lissa Napoli, Classified Senate recording officer, shared information about the Senate’s planning stages for upcoming fundraising events: the Goodwill Drive on June 13 and with the Chaffey College Car Club, a Casino Night on March 28.

Giovanni Sosa, newly-elected CSEA president, mentioned that he looks forward to reporting to the Board.

BOARD COMMENTS, REQUESTS, AND FUTURE AGENDA ITEMS

None

ADJOURNMENT

The meeting was adjourned at 4:55 p.m. in memory of Jean Simpson, retired accounting instructor; George Reeder, retired dance and theatre instructor; Ella Downs Turek, retired food services assistant; Jess H. Marin, father of Laura Rodes; and Letty J. Karp, mother of David Karp, business instructor.

The next regular meeting of the Chaffey Community College District Governing Board will be Thursday, February 26, 2015.

________________________________ President ________________________________ Clerk


GOVERNING BOARD



TOPIC 2015–2016 BOARD MEETING DATES

Communication No. IV.F.1.b

SUPPORTS BOARD POLICY Board Policy 2310 Regular Meetings of the Governing Board – The Governing Board shall adopt an annual calendar of governing board meetings. PROPOSAL To approve the following list of regular meeting dates of the Governing Board for the 2015–2016 academic year: July 23, 2015 August 27, 2015 September 24, 2015 October 22, 2015 November 18, 2015 December 17, 2015 January 28, 2016 February 25, 2016 March 24, 2016 April 28, 2016 May 26, 2016 June 23, 2016 BACKGROUND The Governing Board will meet on the above dates at 4 p.m. The listed dates are the fourth Thursday of the month with the following exceptions: – November 18, the third Wednesday – changed because the fourth Thursday is Thanksgiving Day

and a conflict with the Community College League of California’s annual convention – December 17, the third Thursday – changed because of Christmas holidays and annual

organizational meeting requirements BUDGET IMPLICATIONS N/A RECOMMENDATION It is recommended that the board approve the above list of regular meeting dates of the Governing Board for the 2015–2016 academic year.

Submitted by: Henry D. Shannon, Superintendent/President



GOVERNING BOARD



TOPIC BOARD POLICY FOR ADOPTION

Communication No. IV.F.1.c

SUPPORTS BOARD POLICY Board Policy 2410 Board Policies and Administrative Procedures - The Governing Board may adopt such policies as are authorized by law or determined by the Governing Board to be necessary for the efficient operation of the District. Board policies are intended to be statements of intent by the Governing Board on a specific issue within its subject matter jurisdiction.

PROPOSAL To receive a board policy for second action reading and adoption.

BACKGROUND In July 2011, the district began working with a consultant from the Community College League of California (CCLC) to update its Board policies to align with the recommended policies developed through the legal firm of Liebert Cassidy Whitmore in conjunction with the CCLC. Utilizing the CCLC Policy and Procedure Subscription Service templates, the district will ensure that all legal requirements, recommendations, suggested good practices, and accreditation requirements are fully addressed. The district is continuing its work to review and update policies during the 2014–2015 academic year. As part of the update process, Board Policy 6330 (Purchasing) is being submitted for adoption. This board policy was reviewed by Board Member Gomez in his capacity as governing board policy liaison, and the Governing Board received the policy for information at its December 18, 2014, board meeting.

RECOMMENDATION It is recommended that the Governing Board receive a board policy for second reading and adoption.

Prepared by: Jim Fillpot, Dean, Institutional Research and Resource Development



Board Policies Chapter 6, Business and Fiscal Affairs BP 6330 Purchasing

Chaffey Community College District

The Superintendent/President is delegated the authority to purchase supplies, materials, apparatus, equipment and services as necessary for the efficient operation of the District. No such purchase shall exceed any amounts as prescribed per applicable statutes, codes, and regulations. The Superintendent/President shall:

• Operate with a current purchasing manual that includes clear delegation of purchasing authority, covers supplies, equipment, and services, and is consistent with accepted accounting and business practices and statutory requirements.

• Seek competitive pricing and protection against conflict of interest. • Ensure that purchases of materials, supplies, or public works projects that

exceed statutory limits are through advertised bids approved by the Board.

All such transactions shall be reviewed by the Governing Board within 60 days. References: Education Code Section 81656;

Public Contract Code Sections 20650 and 22030 and all other applicable laws

Policy Category: Executive Expectations Adopted: [Date of the Board meeting in mm/dd/yy format] (Replaces former Board Policy 6.2.6)


GOVERNING BOARD



TOPIC CURRICULUM


SUPPORTS BOARD ENDS STATEMENT/POLICY Board Policy 4020 Program, Curriculum, and Course Development – The programs and curricula of the District shall be of high quality, relevant to community and student needs, and evaluated regularly to ensure quality and currency. To that end, the Superintendent/President shall establish procedures for the development and review of all curricular offerings, including their establishment, modification or discontinuance.

PROPOSAL To approve one new course, five course modifications, and four programs of study modifications for the Chaffey College 2014–2015 Catalog, as recommended by the Faculty Senate, the college Curriculum Committee, and the associate superintendent of instruction and institutional effectiveness.

BACKGROUND AB 1725 and Section 53200(c) of Title 5 define the role of the Faculty Senate in assuming primary responsibility for making recommendations in the areas of curriculum and academic standards. The Curriculum Committee reviewed the attached new courses, course modifications, and program of study modifications. The new courses, course modifications, and programs of study modifications include those not currently in the college curriculum. As a result of deliberations, the college Curriculum Committee, the Faculty Senate, and the associate superintendent of instruction and institutional effectiveness are recommending the one new course, five course modifications, and four programs of study modifications for approval by the Governing Board.

BUDGET IMPLICATIONS N/A

RECOMMENDATION It is recommended the Governing Board approve one new course, five course modifications, and four programs of study modifications for the Chaffey College 2014–2015 Catalog.

Prepared by: Marie Boyd, Curriculum Chairperson

Submitted by: Sherrie Guerrero, Associate Superintendent, Instruction and Institutional Effectiveness



Curriculum 2014-15

New Courses

Discipline Course ID TOP Code Title Units 1. Math MATH-605 1702.00 Preparation for the Study of Pre-Algebra 0

Course Modifications Discipline Course ID TOP Code Title Units 1. Biology BIOL-20 0410.00 Human Anatomy 4 2. Biology BIOL-22 0410.00 Human Physiology 4 3. Kinesiology KINLEC-11 0835.60 Theory and Analysis of Football 2 4. Kinesiology KINLEC-14 0835.70 Lifeguard Training 3 5. Nursing NURVN-401 1230.20 Foundations of Vocational Nursing

Practice 2

Programs of Study-Modifications

Program of Study AA/AS/C TOP Code Area of Emphasis Units 1. Education AA-T 0801.00 Elementary Teacher Education 49 2. Radio, Television,

Motion Picture Certificate 0612.20 Motion Picture Production 15

3. Cinema Certificate 0612.20 Post Production Editing 15 4. Radio, Television,

Motion Picture Certificate 0604.20 Television and Video Production 15

February 2015


GOVERNING BOARD



TOPIC APPROVAL TO PURCHASE REAL PROPERTY LOCATED AT 8985 OLIVE STREET, FONTANA, CALIFORNIA


SUPPORTS BOARD POLICY Supports and complies with Policies: 2710 Conflict of Interest, 6100 Delegation of Authority, and 6330 Purchasing. PROPOSAL To approve the purchase of real property located at 8985 Olive Street, Fontana, CA from the Successor Agency to the Former Fontana Redevelopment Agency.

BACKGROUND In August 2014, the Successor Agency to the former Fontana Redevelopment Agency solicited offers to purchase the land located adjacent to the Chaffey College Fontana Campus at 8985 Olive Street, Fontana, CA. The sales price was listed at $185,269. The asking sales price was determined to be an accurate valuation of the property using comparable sales date, information provided by Cushman & Wakefield and the San Bernardino County Assessment Roll. Chaffey College submitted an offer for $185,269. The offer was accepted and approved by the Successor Agency, the Fontana Oversight Board, and subsequently by the Department of Finance. Escrow was opened on December 17, 2014, and a good faith deposit of $18,526 was made on January 20, 2015. Escrow is scheduled to close on March 4, 2015. The closing fees are estimated to cost approximately $2,000. In order to evaluate the condition of the property, CHJ Consultants was hired to perform a geotechnical feasibility level investigation. The investigation studied the reconnaissance of the property which characterized and interpreted surficial site conditions, identified potential geological hazards, and determined areas that required attention during the subsurface portion of the feasibility level investigation. The report included a review of groundwater, liquefaction potential, 2013 California Building Code seismic design parameters, and a review and analysis of aerial imagery for evidence of potential geologic hazards and past land usage. On the basis of their field and laboratory investigation, CHJ has concluded that the future use of the site for structures (an educational facility) or parking lots is feasible from a geotechnical engineering and engineering geologic standpoint. BUDGET IMPLICATIONS Funding Source – Capital Projects fund-Fontana Redevelopment budget; total budget with estimated closing costs is $187,269; this includes $168,743 from the Fontana Redevelopment reserves. Status of Funds – $18,526 is included in the 2014–2015 Capital Projects fund Fontana Redevelopment budget ; the balance of $168,743 will be transferred from Fontana Redevelopment reserves. Future Implications – N/A


APPROVAL TO PURCHASE REAL PROPERTY LOCATED AT 8985 OLIVE STREET, FONTANA, CALIFORNIA February 26, 2015 Page 2

RECOMMENDATION It is recommended that the Governing Board approve the purchase of real property located at 8985 Olive Street, Fontana California for $185,269 plus closing costs in an amount not to exceed $2,000.





GOVERNING BOARD



TOPIC DISPOSAL OF DISTRICT PROPERTY: ELECTRONIC EQUIPMENT AND MISCELLANEOUS MATERIALS

Communication No. IV.F.3.b

SUPPORTS BOARD POLICY Supports and complies with Policies: 2710 Conflict of Interest/Principles, 6100 Delegation of Authority, 6330 Purchasing, 6340 Contracts, and 6550 Disposal of Property. PROPOSAL To adopt attached Resolution 22615A, which delegates authority to the superintendent/president or his designee to sell or otherwise dispose of the electronic equipment and miscellaneous materials listed in Exhibit A of the resolution, and to execute all documents in connection therewith, in accordance with the terms and conditions of the resolution. BACKGROUND The Chaffey Community College District is owner of the electronic equipment and miscellaneous materials listed on Exhibit A, attached to the resolution. The listed items have exceeded their useful life and are no longer suitable for district purposes and may be disposed of through auction sale. Pursuant to California Education Code Section 81450 et seq., the resolution must be adopted by majority vote of those members present to be valid. In accordance with the district’s Governing Board Policy 6550 and California Education Code Section 81450 et seq., Resolution 22615A delegates authority to the superintendent/president or his designee to sell or otherwise dispose of the listed items and to execute all documents in connection therewith, subject to the terms and conditions of the resolution. BUDGET IMPLICATIONS N/A RECOMMENDATION It is recommended that the Governing Board adopt Resolution 22615A, which delegates authority to the superintendent/president or his designee to sell or otherwise dispose of the electronic equipment and miscellaneous materials listed in Exhibit A of the resolution, and to execute all documents in connection therewith, in accordance with the terms and conditions of the resolution.

Attachment: Resolution 22615A





RESOLUTION 22615A

A RESOLUTION OF THE GOVERNING BOARD OF CHAFFEY COMMUNITY COLLEGE DISTRICT AUTHORIZING THE DISPOSAL OF ELECTRONIC EQUIPMENT AND MISCELLANEOUS MATERIALS

WHEREAS, the Chaffey Community College District (“District”) is owner of the electronic equipment and miscellaneous materials listed on the attached Exhibit A; and

WHEREAS, the listed items have exceeded their useful life and are no longer suitable for district purposes and may be disposed of through auction sale; and

WHEREAS, pursuant to California Education Code Section 81450 et seq., this resolution must be adopted by majority vote of those members present to be valid; and

WHEREAS, in accordance with the District’s Governing Board Policy 6550, this resolution

delegates authority to the superintendent/president, or his designee, to sell or otherwise dispose of the listed items, and to execute all documents in connection therewith, in accordance with Education Code Sections 81450 and 81452.

NOW, THEREFORE, BE IT RESOLVED BY CHAFFEY COMMUNITY COLLEGE DISTRICT, AS

FOLLOWS:

Section 1. The Governing Board finds and determines that all of the recitals set forth above are true and correct.

Section 2. The Governing Board approves the delegation of authority to the district’s superintendent/president, or his designee, to sell or otherwise dispose of the electronic equipment and miscellaneous materials listed in the attached Exhibit A, and to execute all documents in connection therewith, in accordance with Education Code Sections 81450 and 81452.

Section 3. That this delegation of authority shall be valid for the sale or disposal of the items listed in the attached Exhibit A, or until rescinded by the Governing Board.

Section 4. That this resolution shall become effective upon its adoption.

PASSED AND ADOPTED by the Governing Board of the Chaffey Community College District at Rancho Cucamonga, California, this 26th day of February, 2015, at a regular meeting by the following vote:

Ayes: Noes: Abstentions: Absent:

I, Katherine J. Roberts, Clerk of the Governing Board of the Chaffey College Community College District of San Bernardino County, California, do hereby certify that the foregoing is a full, true, and correct copy of a resolution duly adopted by said board at the regular meeting thereof at the date and place and by vote stated, which resolution is on file and of record in the office of said board.

Katherine J. Roberts Clerk, Governing Board


EXHIBIT A

DISPOSAL OF DISTRICT PROPERTY: ELECTRONIC EQUIPMENT AND MISCELLANEOUS MATERIALS

BOARD MEETING DATE: FEBRUARY 26, 2015

Quantity Description

(Make, Model, Color, Dimensions, Etc.) Serial #s (Asset #’s)

1 Summit Medicine Refrigerator 72700132 (131979) 15 Computer, Dell Optiplex GX620 4XBZKB1 (125628), B403091 (125304), C4M9C91

(125111), 55503Q91 (125313), G403091 (125312), 4ZWF81 (124937), 15M9C91 (125112), 4GM9C91 (125097), BD67C91 (125075), 5J75C91 (125114), 8RM7C91 (125140), 5094P91 (125228), 4MQK581 (124835), BK75C91 (125118), F4M9C91 (125110)

10 Computer, iMac 20” QP8290MG2PN (130353), QP8290772PN (130352), QP8290ZE2PN (130357), QP8290UZ2PN (130354), QP8290XV2PN (130359), QP8290AW2PN (130361), QP8290AD2PN (130358), QP8290TQ2PN (130355), QP82907P2PN (130360), QP8290CH2PN (130356)

3 Manikin, Sim-Tan N/A (128332), N/A (128333), 325-2006-697 (125407)

18 Computer, Dell Optiplex 755 8ZL6CF1 (128481), D5CXRH1 (130489), 85CXRH1 (130477), J5CXRH1 (130481), 35CXRH1 (130478), 36CXRH1 (130497), 57CXRH1 (130500), 96CXRH1 (128386), 15CXRH1 (128383), 9XL6CF1 (128484), 3RFXFG1 (129467), FMJXFG1 (129541), 3QFXG1 (129463), 2QFXFG1 (129469), 58W35H1 (130377), 68W35H1 (130379), 48W35H1 (130378), 38W35H1 (130376)

11 Computer, Dell Optiplex 745 663RHD1 (128186), 9X4CZD1 (128318), G9CK1C1 (125873), 9BPSWC1 (127828), 992L1C1 (125876), 6Q2H2D1 (127985), 1KKXFC1 (126144), JQCRZC1 (127783), 4Q2H2D1 (127987), 7Q2H2D1 (127986), 1RCRZC1 (127784),

2 Computer, Gateway 600YGR 0027931624 (120360), 0027155949 (120691) 1 Printer, Xerox Phaser 6360 DBY260425 (131524) 3 Printer, HP ScanJet TW12RA1643 (119491), CN27V1A0JF (N/A),

CN26M1A0PS (N/A), 1 Printer, UMAX Astra 2400S H8600392A000117 (112574) 1 Printer, HP ScanJet 5550C CN2BTS71GS (N/A) 1 ELO Entuitive Touch Monitor 724121569C (123363) 1 Canon Fax/Phone L170S SPN04478 (127793) 1 Laptop, Gateway 600YG2 0030027887 (122309) 1 Laptop, Dell Latitude D8100 G8533K81 (124856) 1 Laptop, Dell Latitude D8300 HN70DG1 (129594) 1 Interactive White Board PRM-AB78-US2 (124863) 1 X-Ray Positioning Manikin AA7800 N/A (122477) 1 AED Medtronic Lifepak 38793634 (133258) 1 Projector, Sanyo G1701109 (119593) 1 Projector, Panasonic SH4420010 (123735) 1 Vital Signs Monitor, Welch Allyn 420 Series 200406685 (123476)


GOVERNING BOARD



TOPIC PROPOSITION 39 CLEAN ENERGY GRANT PROGRAM IMPROVEMENT FUNDING

Communication No. IV.F.3.c

SUPPORTS BOARD POLICY Board Policy 3280 (Grants) – The Governing Board shall be informed about all grant awards received by the District. The Superintendent/President shall establish procedures to assure the timely application and processing of grant proposal applications and awards, and that the grants that are submitted directly support the purposes of the District.

PROPOSAL To approve the Proposition 39 Clean Energy Grant agreement between the Grossmont-Cuyamaca Community College District Auxiliary Organization and Chaffey Community College for $25,352 for the fiscal year 2014–2015.

BACKGROUND Grossmont-Cuyamaca Community College District received funding for the purpose of performing work for the project entitled Proposition 39 Program Improvement Funding, and as the fiscal agent, is sub contracting with Chaffey College to perform some of the grant responsibilities. This fund was created through Proposition 39 to provide funding to educational agencies for improving energy efficiency and creating clean energy jobs. With these funds, the district will obtain new lab equipment and software that is presently being used throughout the industry for industrial electrical technology. This will enable the district to teach the latest skills, including wind generation controls and solar programs.

BUDGET IMPLICATIONS Funding Source – California Community Colleges Chancellor’s Office through the Grossmont-Cuyamaca Community College District Auxiliary Organization. Status of Funds – The 2014–2015 restricted general fund budget will be increased by $25,352, as follows:

48xxx Income $25,352 54xxx Software $3,770 56xxx Equipment 21,582 Total $25,352

Future Implications – The Chancellor’s Office has indicated this is a one-time allocation.

RECOMMENDATION It is recommended that the Governing Board approve the Proposition 39 Clean Energy Grant agreement between the Grossmont-Cuyamaca Community College District Auxiliary Organization and Chaffey Community College for $25,352 for the fiscal year 2014–2015.

Prepared by: Joy Haerens, Dean, Business Applied Technology

Submitted by: Jim Fillpot, Dean, Institutional Research and Resource Development




GOVERNING BOARD



TOPIC HOURLY POSITION CERTIFICATION


SUPPORTS BOARD POLICY Board Policy 7130 Compensation – Salary schedules, compensation and benefits, including health and welfare benefits, for all classes of employees and each contract employee shall be established by the Governing Board.

PROPOSAL To approve the attached position description listing for the 2014–2015 fiscal year to be effective February 27, 2015.

BACKGROUND The administration recommends salary changes as reflected in the attached position listing.

BUDGET IMPLICATIONS Funding Source – Restricted and unrestricted general funds Status of Funds – Affected budgets will absorb any increased expenditures as a result of this hourly position certification proposal. Future Implications – N/A

RECOMMENDATION It is recommended the Governing Board approve the attached position description listing for the 2014–2015 fiscal year to be effective February 27, 2015.

Prepared by: Susan Hardie, Director, Human Resources

Reviewed by: Lisa Bailey, Associate Superintendent, Business Services and Economic Development



^ Chaffey College Office of Human Resources

POSITION DESCRIPTION LISTING

(170 days or 980 hours in an academic year is the maximum an employee can work in a short-term position)

Short-Term Workers Short-Term Worker 1: Positions in this pay group work under very close supervision, require minimal/entry-level skill, and perform routine tasks which require a brief training period. $9.00/hr Short-Term Worker 2: Positions in this pay group work under very close supervision; require minimal skill level; perform routine tasks which require a brief training period; provide instructional or departmental assistance; and have a very limited scope of responsibility. $9.25/hr Short-Term Worker 3: Positions in this pay group work under close supervision; have limited scope of responsibility; perform routine tasks; have some knowledge and experience; may provide instructional support; and may answer questions which require knowledge of policy and procedure. $10.25/hr Short-Term Worker 4: Positions in this pay group work under supervision; require knowledge, training or experience; may require knowledge of software packages; answer questions which require knowledge of policy and procedure. $10.75/hr Short-Term Worker 5: Positions in this pay group work under supervision; require knowledge, training and experience; require knowledge of software packages; may exercise judgment appropriate to level of assignment. $12.00/hr Short-Term Worker 6: Positions in this pay group perform under general supervision; require knowledge, training and experience in the position for which hired; require knowledge of software packages; and exercise judgment appropriate to level of assignment. $13.00/hr Short-Term Worker 7: Positions in this pay group perform skilled work under minimal direction; require extensive knowledge, education/training and experience; and exercise independent judgment and initiative. $15.50/hr Short-Term Worker 8: Positions in this pay group perform highly skilled work with minimal direction; require extensive knowledge, education/training and experience; and exercise independent judgment and initiative. $18.00/hr Short-Term Worker 9: Positions in this pay group perform at advanced level. Positions in this group are generally regarded as paraprofessional and require advanced knowledge, education/training, and experience; exercise independent judgment and initiative. $22.00/hr Short-Term Worker 10: Positions in this pay group perform at a highly advanced level. Positions in this pay group are regarded as professional and/or highly technical advanced education and/or training is required; makes recommendations and exercises independent judgment and initiative. $25.00/hr Short-Term Worker 11: Positions in this pay group perform at a highly advanced level. Positions in this pay group are regarded as professional and/or highly technical advanced education and/or training is required; makes recommendations and exercises independent judgment and initiative specific to the area/program employed. $30.00/hr Short-Term Worker 12: Positions in this pay group perform at the highest level of expertise; require expert knowledge, education/training, and experience; make recommendations and exercise independent judgment and initiative. $40.00/hr Short-Term Worker 13: Positions in this pay group perform at the highest level of expertise; require expert knowledge, education/training, and experience; make recommendations and exercise independent judgment and initiative, specific to the area/program employed. $48.00/hr ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Governing Board Member $400.00/mo ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------


^ Chaffey College Office of Human Resources

Apprentices Apprentice 1): Trainees in this pay group perform under close instruction; develop skills, abilities, and sensitivities for assisting a diverse adult population in an educational setting. Trainees in this pay group may perform work in the Child Development Center and must be enrolled in at least three (3) units, showing continuous progress towards a child development permit and/or degree in Early Childhood Education and have successfully completed at least six (6) units in Early Childhood Education. These trainees perform under very close instruction, work directly with children, oversee daily activities, and with help of the center teachers develop and implement activities. $9.00/hr Apprentice 2: Trainees in this pay group perform under general instruction; develop skills, abilities and sensitivities for assisting a diverse adult population in an educational setting. Trainees in this pay group may perform work in the Child Development Center and must be enrolled in at least three (3) units showing continuous progress towards a child development permit and/or degree in Early Childhood Education and have successfully completed twenty-four (24) units of college courses in Early Childhood Education. They perform skilled work under general instruction, working directly with children, observing daily activities, and with help of the Center teachers, develop and implement activities. $10/hour Apprentice 3: Trainees in this pay group perform under close instruction; require tutoring experience or subject competency; and provide tutoring, basic computer, and online instructional support for faculty, staff, and students. $10.25/hr Apprentice 4: Trainees in this pay group perform skilled work under general instruction; may provide instructional technology, assistive/alternate technology, and accounting support for faculty, staff, and students; may provide support for productions, exhibitions, and presentations for faculty, staff, students, and the community; and/or may support instructional strategies through mentoring, coaching, and/or training. $11.00/hr Apprentice 5, 6 & 7: Not currently assigned. Apprentice 8: Trainees in this pay group perform skilled work under general direction and exercise independent decision-making within the scope of responsibility; and provide support for productions, exhibitions, and presentations for faculty, staff, students, and the community. $14.00/hr Apprentice 9: Trainees in this pay group perform skilled work under general instruction; require a bachelor’s degree; and provide assistance to faculty, management, and staff including individual and small group tutoring, mentoring, coaching, and/or accounting support. May provide advanced instructional/technological support. $15.00/hr Master Tutor Apprentice 10: Trainees in this pay group have already demonstrated leadership and expertise and have 2 years experience in a learning lab, tutorial center, learning resource center, or the equivalent; must complete Level 2 CRLA certification, NADE or other appropriate organization certification); require a bachelor’s degree; play a mentoring role for the developing apprentices to better assist students in individual and small group tutoring, directed learning activities, learning groups, and through the use of instructional technology. $17/hr


GOVERNING BOARD



TOPIC CONTRACT, PURCHASE ORDER, AND WARRANT LISTS

Communication No. IV.G.1.a

SUPPORTS BOARD POLICY Board Policy 6310 Accounting – Present to the Governing Board at a regular Governing Board meeting

a list of all purchase orders and/or District warrants for Governing Board review and ratification.

PROPOSAL To approve the contract, purchase order, and warrant lists as presented.

BACKGROUND The attached reports represent all contracts, purchase orders, and district warrants for the month of January 2015.

BUDGET IMPLICATIONS Funding Source – All Funds Status of Funds – Funding for these contracts, purchase orders, and warrants are included in the 2014–2015 adopted district budgets.

Future Implications – None

RECOMMENDATION It is recommended the Governing Board approve the attached contract, purchase order, and warrant lists.


Reviewed by: Lisa Bailey, Interim Associate Superintendent of Business Services and Economic Development



CONTRACT AND CHANGE ORDER LIST1

Contract Number Vendor City, State Description of Service Amount Funding

Source

15C236 Best-1 Trucking Fontana, CA

For a not-to-exceed amount, to provide reimbursement of wages to an off-campus employer for a student for the CalWORKs Work-Study/Internship Program, for the period of December 19, 2014, through June 30, 2015, as approved by Employment Development and Community Education2

$4,455.00Restricted General Fund

15C211 Biju K. Varijam Torrance, CA

For a not-to-exceed amount, to provide training on the National Center for Construction Education and Research Construction Crafts, for the period of December 1, 2014, through December 11, 2014, as approved by the Office of the Sector Navigator, Advance Manufacturing3

1,650.00Restricted General Fund

15C227 Christine J. Miranda Ambriz

Chino, CA

For a not-to-exceed amount, to provide as-needed assistance to the student activities department during the 2015 Chaffey College Commencement Ceremony, for the period of May 20, 2015, through May 21, 2015, as approved by Student Activities

450.00Unrestricted General Fund

15C222 Cindra Smith Gold River, CA

For a not-to-exceed amount, to provide consulting services during the Chaffey College Governing Board retreat, for the period of January 5, 2015, through June 30, 2015, as approved by the Office of the Superintendent/President

2,500.00Unrestricted General Fund

15P32 Coastal Design Build, Inc.

Los Angeles, CA

For a lump-sum amount, to provide labor, materials, and equipment to erect story poles depicting the general size, massing, and scale of the proposed Thermal Energy Storage (TES) Tank for the Central Plant Built Out Expansion–TES Tank project, located at the Rancho Cucamonga campus, for the period of December 1, 2014, through January 31, 2015, as approved by Bernards

4,200.00 Measure L Fund

1 Funding for all contracts and change orders on this list are included in the 2014-2015 adopted district budget. 2 Funded by CalWORKs budget. 3 Funded by Economic Development grant funds.



Source

15C234

County of San Bernardino, Public Defender’s Office

San Bernardino, CA

For a not-to-exceed amount, to provide reimbursement of wages to an off-campus employer for a student for the CalWORKs Work-Study/Internship Program, for the period of January 7, 2015, through June 30, 2015, as approved by Employment Development and Community Education4


15C235 CulinArt of California, Inc.

Santa Ana, CA

For a not-to-exceed amount, to provide reimbursement of wages to an off-campus employer for a student for the CalWORKs Work-Study/Internship Program, for the period of January 1, 2015, through June 30, 2015, as approved by Employment Development and Community Education5


15A12 Cynthia Hsiang Monterey Park, CA

For a not-to-exceed amount, to perform acrobats and lion dance during The Lunar New Year Celebration event, held on February 4, 2015, at the Rancho Cucamonga campus, as approved by the Office of International Students

450.00Auxiliary Donations Fund

15C225

Dd and S Learning Systems Inc. dba., Sylvan Learning Centers

Rancho Cucamonga, CA

Community Education Independent Contractor Agreement, for a not-to-exceed amount, to provide seminar/workshop/training related to the programs titled, Study Skills – Seminar Style, Home Help, and SAT Preparation, for the period of January 1, 2015, through June 30, 2015, as approved by Employment Development and Community Education6


15P11 Empire Waterproofing, Inc.

Fontana, CA

Amendment 1 to modify contract language to the extend the contract term date to May 31, 2015, to provide additional time to complete installation of the Safety Step Truncated Domes for the Michael Alexander Campus Center project, as approved Bernards

No Cost Impact

Measure L Fund

15P27

Frank Rosales., dba CHEC Construction, Inc.

Upland, CA

For a lump-sum amount, to provide labor, materials, and equipment to renovate the staff lounge at the maintenance and operations department, located at the Rancho Cucamonga campus, as approved by Facilities Development7


4 Funded by CalWORKs budget. 5 Funded by CalWORKs budget. 6 Funded by Community Education program. 7 Funded by State Physical Plant and Instructional Equipment Block grant.



Source

15P29


Upland, CA

For a lump-sum amount, to provide labor, materials, and equipment to renovate the hallway at the Old Administrative Building, located at the Rancho Cucamonga campus, as approved by Facilities Development8


15P30


Upland, CA

For a lump-sum amount, to provide labor, materials, and equipment for the installation of new bike racks at Omnitrans Center, Michael Alexander Campus Center East Quad Area, and Greenhouse, located at the Rancho Cucamonga campus, as approved by Facilities Development9


14P23-14 HMC Architects Ontario, CA

Project Assignment Agreement No. 14 to the Master Architectural Agreement for a not-to-exceed amount, to provide architectural design services for the discovery phase and preliminary assessment of various projects, located at the Rancho Cucamonga campus, for the period of December 15, 2014, through March 24, 2015, as approved by the Interim Vice President, Administrative Services


15C59 Jennifer A. Ingalls

San Bernardino, CA

Amendment 1 to increase the not-to-exceed amount, to provide additional on-call sign language interpreter services, as approved by Disability Programs and Services10


15C201

John W. Fleeman., dba Fleeman Art Services

Ontario, CA

For a not-to-exceed amount, to provide labor, materials, and equipment to create graphic designs and the installation of a mural at the Library and wall design at the Berz Excellence Building, for the Hope and Mindset Campaign, located at the Rancho Cucamonga campus, for the period of December 23, 2014, through June 30, 2015, as approved by Instructional Support11


15P23

Jon Hoffman Associates, Inc., dba A2Z Sign

Upland, CA

For a not-to-exceed amount, to provide labor and materials to install access signs at the new American with Disabilities Act walkway located on the north end of the Michael Alexander Campus Center Quad area for the Division of the State Architect close-out requirements for the Michael Alexander Campus Center Project, located at the Rancho Cucamonga campus, as approved by Bernards

639.24 Measure L Fund

8 Funded by State Physical Plant and Instructional Equipment Block grant. 9 Funded by State Physical Plant and Instructional Equipment Block grant. 10 Funded by Disability Programs and Services (DPS) budget. 11 Funded by Title 5 grant.



Source

15P28

Joseph Lozzi., dba JL Russell Construction Restoration Company


For a lump-sum amount, to provide labor, materials, and equipment to install three new track lighting units and one dimmer switch in the art history room at the Center for the Arts Building A, located at the Rancho Cucamonga campus, as approved by Facilities Development12


15C209 Markazan Romero Highland, CA

For a not-to-exceed amount, to provide training on the National Center of Construction Education and Research Construction Crafts, including introduction to materials handling and introduction to hand tools modules, for the period of December 1, 2014, through December 11, 2014, as approved by Economic Development13

825.00Restricted General Fund

15C224 Markazan Romero Highland, CA

For a not-to-exceed amount, to provide specialized instruction on Core Level 1 and Level 2 on the National Center of Construction Education and Research (NCCER) Construction Crafts for the Industry Driven Regional Collaborative Grant project, including, instruction on industrial electrical certification training, introduction to hand and power tools, construction math, gaskets and packing, fasteners and anchors, pumps and drivers, introduction to test instruments, valves and other required NCCER certification training, for the period of January 1, 2015, through June 30, 2015, as approved by Employment Development and Community Education14


15C84 Natalie Williamson Fullerton, CA



15C218

Norman A. Traub Associates, Inc.

Yorba Linda, CA

For a not-to-exceed amount, to perform as-needed confidential internal affairs investigation services, as requested by human resources, for the period of December 1, 2014, through June 30, 2015, as approved by Human Resources


12 Funded by State Physical Plant and Instructional Equipment Block grant. 13 Funded by Economic Development grant funds. 14 Funded by Employment Development grant funds. 15 Funded by CalWORKs budget.



Source

15C143

Occupational Health Centers of California., dba Concentra Medical Centers


For a not-to-exceed amount, to provide as-needed pre-employment and fitness for duty exams, and worker’s compensation injury care for faculty and staff, for the period of July 1, 2014, through June 30, 2015, as approved by Human Resources

$1,000.00 Unrestricted General Fund

15C239 PPL, Inc. South Lake Tahoe, CA

For a not-to-exceed amount, to provide professional and consulting services on emerging instructional, student services, sustainability, risk and business matters, for the period of January 1, 2015, through June 30, 2015, as approved by the Interim Associate Superintendent, Business Services and Economic Development. Funding provided through the Southern California Schools Risk Management JPA16


15C216 Pro Line Gym Floors, Inc.

Coto de Caza, CA

For a not-to-exceed amount, to provide labor, materials, and equipment to re-finish the sport court flooring at the Earl Sicosky Gymnasium and Sports Center, located at the Rancho Cucamonga campus, as approved by Maintenance and Operations


15P24 Raffi’s Metal Design

Monrovia, CA

For a not-to-exceed amount, to provide labor, materials, and equipment to fabricate and install metal hand rails and two pipe bollards on existing ramp located on the north end of the Michael Alexander Campus Center Quad area for the Division of the State Architect close-out requirements for the Michael Alexander Campus Center Project, located at the Rancho Cucamonga campus, as approved by Bernards


15C175

Resource Education and Careers in Health Centers


Change Notice 1 to increase the not-to-exceed amount, to provide additional reimbursement of wages to an off-campus employer for a student for the CalWORKs Work-Study/Internship Program, as approved by Employment Development and Community Education17


15C223 Rita Elias Fontana, CA

For a not-to-exceed amount, to provide event coordinator services required for events held at the Chino Community Center, for the period of January 1, 2015, through June 30, 2015, as approved by the Office of the Dean of Chino Campus and Health Sciences

26,700.00Chino Community Center Fund

16 Funded by Southern California Schools Risk Management JPA 17 Funded by CalWORKs budget.



Source

15C219 Robert T. Mejia Long Beach, CA

For a not-to-exceed amount, to facilitate Heating Ventilation and Air Conditioning Regional Program Planning Session at El Camino College, for the period of December 16, 2014, through December 19, 2014, as approved by the Office of the Sector Navigator, Energy Efficiency and Utilities18

$875.00Restricted General Fund

15C228 Ronald J. Maiorano Upland, CA

For a not-to-exceed amount, to facilitate a presentation on The Value of Training, to current and prospective clients for the Economic Development department, held on January 22, 2015, as approved by Economic Development19

400.00Restricted General Fund

15C214

San Bernardino County Superintendent of Schools

San Bernardino, CA

For a not-to-exceed amount, to provide assistance in transitioning high school students into relevant community college pathways in industrial electricity, CIS, and engineering technology at Chaffey College, for the period of January 1, 2015, through June 30, 2015, as approved by the Office of the Sector Navigator, Energy Efficiency and Utilities20


15C57 Sheri Geerer Riverside, CA



15P25 Showcase Concrete Corporation

San Pedro, CA

For a not-to-exceed amount, to provide labor, materials, and equipment to install a new American with Disabilities Act walkway located on the north end of the Michael Alexander Campus Center Quad area for the Division of the State Architect close-out requirements for the Michael Alexander Campus Center Project, located at the Rancho Cucamonga campus, as approved by Bernards


15P26

Sinha and Keyfauver Engineering., dba S and K Engineers

Monrovia, CA

For a not-to-exceed amount, to provide engineering design services for the replacement of existing emergency management system controls in the Aeronautics, Automotive Technology, Skills Labs, and Information Services buildings, located at the Rancho Cucamonga campus, for the period December 10, 2014, through June 30, 2015, as approved by Facilities Development

35,000.00Capital Projects Fund

18 Funded by Economic Development grant funds. 19 Funded by Economic Development grant funds. 20 Funded by Economic Development grant funds. 21 Funded by Disability Programs and Services (DPS) budget.



Source

15C61 Stacy M. Shaw Montclair, CA



13C190C Vavrinek, Trine, Day Company, LLP


Year 2 of a 3-Year Professional Services Agreement, to provide annual interim auditing services to the district, for the period of July 1, 2014, through June 30, 2015, as approved by the Office of the Interim Associate Superintendent, Business Services and Economic Development


15C237 Vida Lease Corporation Fontana, CA

For a not-to-exceed amount, to provide reimbursement of wages to an off-campus employer for a student for the CalWORKs Work-Study/Internship Program, for the period of December 19, 2014, through March 29, 2015, as approved by Employment Development and Community Education23


15A13 Yan Jing Jang Baldwin Park, CA



15A11 Zhiming Han Monterey Park, CA



List reflects contracts entered into and change orders to existing contracts through January 31, 2015.24

22 Funded by Disability Programs & Services (DPS) budget. 23 Funded by CalWORKS budget. 24 Funding for all contracts and change orders on this list are included in the 2014-2015 adopted district budget.


GENERAL FUNDS ( 10 )

PAYROLL 5,404,745.93 COMMERCIAL 2,552,019.59

TOTAL FUND ( 10 ) 7,956,765.52

SCHEDULED MAINTENANCE FUND ( 42 ) -

BUILDING FUND (40) 168,335.99

EARLY RETIREMENT FUND ( 61 ) -

VACATION LIABILITY (69) -

CAPITAL OUTLAY PROJECT FUND ( 41 ) 146,802.09

CHILD DEVELOPMENT FUND ( 33)

PAYROLL 62,732.73 COMMERCIAL 2,461.72

TOTAL FUND ( 33 ) 65,194.45

TOTAL ALL FUNDS 8,337,098.05$

PAYROLL WARRANT/ADVICE NUMBERS

117451-117614 312318-313964

COMMERCIAL WARRANT NUMBERS

1007586-1007766 1666184-1666767

PURCHASE ORDER NUMBERS

BPO's 11615-11621PO's 42587-42689

12,840.00$ 189,006.57$

CHAFFEY COMMUNITY COLLEGEWARRANT REGISTER REPORT

FOR THE MONTH OF JANUARY 2015


Documents

REGULAR SESSION CLOSED SESSION - chaffey.edu · a. Approval to Purchase Real Property Located at 8985 Olive Street, Fontana, CA b. Disposal of District Property: ... Section 55170